DEPUTY DIRECTOR OF PUBLIC WORKS
DEFINITION
Under general direction, to assist in planning, directing, managing, and overseeing the activities and operations of the Public Works Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Director of Public Works. May serve as the City Engineer and/or the Director of Public Works in their absence.
Responsible for directing and managing all programs within one of the two following technical areas:
Environmental Services Division including wastewater treatment plant operations and maintenance; sanitary sewer and stormwater conveyance and pump system maintenance; field maintenance for streets and traffic control devices and equipment; and regulatory compliance, including laboratory services, environmental compliance inspections, air quality regulatory compliance and solid waste and recycling.
Engineering and Facilities Services Division including capital improvement program development and implementation, traffic engineering, private development review, asset management, construction management, fleet coordination, downtown coordination and building maintenance. Serve as City Engineer.
Responsibilities also include coordinating assigned activities with other City departments, divisions, and outside agencies.
SUPERVISION EXERCISED AND RECEIVED
Receives general direction from the Director of Public Works.
Exercises direct supervision over management, supervisory, professional, technical, and administrative support staff.
EXAMPLES OF DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies, implement discipline procedures.
City of San Mateo
Deputy Director of Public Works
Plan, direct, coordinate and review the work plan for the division; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
Provide responsible staff assistance to the Director of Public Works; prepare and present staff reports and other necessary correspondence.
Respond to and resolve difficult and sensitive inquiries and complaints.
Prepare a variety of budgets, reports, correspondence, and special studies.
EXAMPLES OF DUTIES – ENVIRONMENTAL SERVICES DIVISION
Assume management responsibility for Environmental Services Division programs, services and activities.
Manage the development and implementation of goals, objectives, policies, projects and priorities for assigned regulatory and environmental services and programs including wastewater treatment, conveyance system and pump maintenance, storm drains, regulatory compliance, laboratory management, solid waste and recycling, and streets and traffic equipment and device maintenance; recommend, within Departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Director of Public Works; direct the implementation of improvements.
Manage and participate in the development and administration of the Environmental Services Division annual operarting budget and capital improvement budgets; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary.
Serve as a liaison for the Environmental Services Division with other City departments, divisions, and outside agencies; negotiate and resolve significant and controversial issues.
Serve as the subject matter expert representing the City in all claims, lawsuits and disputes related to wastewater conveyance, treatment, or discharge.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to Environmental Services Division programs, policies, and procedures.
Attend and participate in meetings and conferences with City boards and commissions, council, City administrators, public officials, professional organizations, contractors, City of San Mateo
Deputy Director of Public Works
County, Regional and State regulatory agencies regarding matters relating to areas of assigned responsibilities.
EXAMPLES OF DUTIES – ENGINEERING AND FACILITIES SERVICES
DIVISION
Serve as the City Engineer and assume management responsibility for Engineering and Facilities Services Division programs, services, and activities.
Manage and review all public works engineering activities including engineering design, traffic engineering, construction inspection and survey, contract administration and asset management. Manage and review all facilities services activities, including project management, fleet coordination, downtown coordination and building maintenance.
Ensure coordination with Community Development Department to monitor private developments provision of land division records and to determine adequate facilities and funds for addition of the necessary improvements to the Public Works infrastructure to service the project proposed.
Manage and participate in the development and administration of the division's capital and operating budgets; dDirect the forecast of additional funds needed for construction, staffing, equipment, materials, and supplies; monitor and approve expenditures; implement mid-year adjustments.
Evaluate, direct and monitor engineering, technical and facilities services operations.
Provide the point of contact for all claims processed by the City Attorney’s office and represent the City in depositions and court proceedings.
Manage and participate in the preparation and administration of the capital improvement plan and budget relating to design, construction, traffic, and water quality engineering projects.
Serve as a liaison for the Engineering and Facilities Services Division with other divisions, City departments, and outside agencies; negotiate and resolve significant and controversial issues.
Attend and participate in meetings and conferences with City boards and commissions, council, City administrators, public officials, professional organizations, contractors, County, Regional and State regulatory agencies regarding matters relating to areas of assigned responsibilities.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
City of San Mateo
Deputy Director of Public Works
Knowledge of:
Operational characteristics, services and activities of environmental services, wastewater treatment, conveyance systems and maintenance, regulatory compliance and streets and traffic maintenance.
OR
Operational characteristics, services and activities of engineering, private development review, capital projects design and management, fleet coordination, project management and building maintenance.
Modern and complex principles and practices of program development and administration.
Geographic Information Systems (GIS), Computerized Maintenance Management Systems (CMMS) and Asset Management.
Advanced principles and practices of budget preparation and administration.
Principles of supervision, training and performance evaluation.
Principles and practices of project management.
Pertinent Federal, State, and local laws, codes and regulations.
Safe driving principles and practices.
Ability to:
Provide administrative and professional leadership and direction for the assigned Division.
Recommend and implement goals, objectives and practices for the assigned division’s programs and services.
Manage, direct and coordinate the work of management, supervisory, professional, technical and administrative support personnel.
Select, supervise, train, and evaluate staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of assigned division’s goals and objectives.
City of San Mateo
Deputy Director of Public Works
Research, analyze, and evaluate new public works service delivery methods, procedures, and techniques.
Prepare and administer budgets.
Prepare clear and concise administrative reports.
Interpret and apply the policies, procedures, laws, codes and regulations pertaining to the assigned division’s programs and functions.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Minimum Qualifications:
Experience:
Eight years of responsible public works experience including four years of management and supervisory experience.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in engineering, environmental services or a related field. A Master’s degree is desirable.
License or Certificate:
Possession of, or ability to obtain, a valid California driver's license.
License to practice as a Professional Civil Engineer within the State of California is required (Engineering and Facilities Services Division).
Possession of a Grade V Wastewater Treatment Plant Operator Certificate issued by the State of California is desirable (Environmental Services Division).
Possession of license to practice Traffic Engineering within the State of California is desirable (Engineering and Facilities Services Division).
Special Requirements:
City of San Mateo
Deputy Director of Public Works
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
ADOPTED CC: 6-16-03
REVISED CC: 10-3-11, 9-3-13
FORMER TITLES:
BARGAINING UNIT: DEPUTY DIRECTORS UNIT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT-MEDICAL: NO
SAFETY SENSITIVE: NO
FORM 700: YES
JOB CODES: 2117
ABOLISHED: