CITY OF SAN MATEO
City Council Regular Meeting
July 28, 2025
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Robert Newsom Jr.
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY .
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
July 28, 2025
To join via telephone: (408) 638-0968
Webinar ID: 889 4043 4720 Passcode: 751453
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. Park and Recreation Month – Proclamation
2. Disability Pride Month – Proclamation
3. Rethink Waste 2025 Trash to Art Contest Winners - Recognition
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. City Council Meeting Minutes – Approval
Approve the minutes of the City Council meetings as follows: the special and regular meetings held on May 5, 2025, May 19, 2025, June 2, 2025, and June 16, 2025; and the special meetings held on May 6, 2025, May 7, 2025, May 10, 2025, May 15, 2025, May 27, 2025.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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5. Zoning Code Amendments and Below Market Rate Program Update — Ordinance Adoption Adopt an Ordinance amending the Zoning Code (Title 27) to address affordable housing compliance options, planning application procedures, and set minimum densities for residential mixed-use development projects; and find that the Ordinance is exempt from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15183.
CEQA: The Environmental Impact Report (EIR) for General Plan 2040 analyzed new residential development of up to 19,764 new housing units and growth around the City through 2040. On March 18, 2024, the City Council certified the EIR.
6. Small Wireless Facility Permit Support Services — Agreements Approve professional consultant services agreements for small wireless facilities permit review support services through May 31, 2027, with up to two optional one-year extensions, with: Anchor Engineering, Inc. d/b/a ANCHOR, in an amount not to exceed $250,000; and Gunnerson Consulting & Communication Site Services, LLC in an amount not to exceed $250,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue amendments within the budget amount including no-cost term extensions.
CEQA: These agreements are not a project subject to CEQA, because it can be seen with certainty that they will not cause a physical change in the environment. (Public Resources Code Section 21065.)(CEQA Guidelines Section 15378(b)(4).)
7. Citywide Custodial Services – Agreement
Adopt a Resolution approving an alternative purchasing procedure to award a three-year agreement to Impec Group, LLC for Citywide Custodial Services in the amount of $3,581,907.00, with two optional one-year extensions subject to future Council approval; establish an annual contingency in the amount of $110,000 per agreement year; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.
CEQA: This project is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
8. Wastewater Treatment Plant Upgrade Construction Services – Contingency Increase Approve an increase in the amount of $19,500,000 to the City’s contingency budget for its contract with Sundt Construction, Inc. for construction of the Wastewater Treatment Plant Upgrade and Expansion Project; and authorize the Public Works Director to issue change orders within the contingency amount.
CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program
9. Hillsdale High School/31st Avenue Pedestrian Safety Improvement Project – Grant Acceptance, Appropriation, and Supplemental Agreement
Adopt a Resolution to accept a San Mateo County Transportation Authority Cycle 7 Measure A and Measure W Pedestrian and Bicycle Program grant in the amount of $351,648 and appropriate the grant funding and $39,072 of the City’s Measure A funds as a local match to the Hillsdale High School/31st Avenue Pedestrian Safety Improvement Project; approve a supplemental agreement with San Mateo County Transportation Authority to receive the grant funding; and authorize the City Manager to execute the agreement in substantially the form
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presented and any necessary future no-cost term extensions.
CEQA: This item is not a project subject to CEQA, because the adoption of a resolution approving a Supplemental Agreement with the TA and approving local matching funds is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
10. Wastewater Treatment Plant Upgrade Engineering Services During Construction – Amendment and Contingency Increase
Approve Amendment No. 13 to the agreement with HDR Engineering, Inc. for engineering services during construction for the Wastewater Treatment Plant Upgrade and Expansion Project extending the term of the Agreement from August 31, 2025 through May 31, 2026; increase the contingency reserve by $1,500,000; and authorize the Public Works Director to execute the amendment and issue change orders within the contingency amount.
CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006).
11. Humboldt Street Paving with the City of Burlingame — Revised Cost Sharing Agreement Approve a Cost Sharing Agreement with the City of Burlingame for the Paving of Humboldt Street in conjunction with Burlingame’s 2025 Street Resurfacing Project with an estimated cost to the City in the amount of $150,000.00; and authorize the City Manager to execute the Agreement in substantially the form presented.
CEQA: Approval of this Cost Sharing Agreement is categorically exempt from CEQA, because the underlying project within the City of San Mateo consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
12. Citywide Elevator Maintenance Services – Agreement
Adopt a Resolution approving an alternative purchasing procedure to award a three-year agreement to Advanced Elevator Solutions, Inc. for Citywide Elevator Maintenance Services in the amount of $232,200, with two optional one-year extensions subject to future Council approval; establish an annual contingency in the amount of $8,000 per year of the initial three-year agreement; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.
CEQA: This City Council action is exempt from CEQA review as an “existing facility,” because inspections, testing, and maintenance of the City’s elevator and wheelchair lifts consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
13. Poplar Creek Tenant Improvements – Agreement
Approve and authorize the City Manager to execute an agreement with Jon K Takata Corporation d/b/a Restoration Management Company to provide contractual services in an amount not to exceed $1,265,263.23; increase the construction contract contingency to $50,000; and authorize the Public Works Director to issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA
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Guidelines Section 15301.)
14. Citywide Street Rehabilitation Package 6B-1 — Agreement Approve an agreement with G. Bortolotto & Company, Inc. in the amount of $2,588,392.25; establish a contingency reserve in the amount of $389,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
15. Main Library Lighting Controls Equipment – Purchase Agreement Adopt a Resolution approving a purchase agreement with Graybar Electric Company, Inc. to provide lighting controls equipment to the Main Library in an amount not to exceed $183,911.28; establish a contingency of $18,000.00; and authorize the Public Works Director to issue change orders within the contingency and execute the agreement in substantially the form presented.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
16. Citywide Surface Treatment Package 4A-1 Project — Agreement Approve an agreement with American Asphalt Repair & Resurfacing Co., Inc. for Citywide Surface Treatment Package 4A-1 Project in the amount of $3,110,671; establish a contingency reserve in the amount of $311,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
17. North Shoreview Flood Assessment District - Compensation Agreement Approve a compensation agreement with County of San Mateo for levying of the North Shoreview Flood Assessment District fee and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: This approval of the compensation agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
18. 2nd and El Camino Real and Central Parking Garages Elevator Controls Upgrade – Agreement Approve an agreement with Consolidated CM, Inc. for professional construction management services for an elevator controls upgrade at the 2nd and El Camino Parking Garage in an amount not to exceed $147,950 for a term through June 30, 2026; establish a contingency reserve in the amount of $15,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the
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contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
19. City Hall Council Chambers Audio-Visual Upgrades – Construction Contract Award a contract to Mark Latimer & Associates, Inc. dba Coda Technology Group for the City Hall Council Chambers Audio-Visual Upgrades project in the amount of $562,389.08; establish a contingency of $56,000; authorize the City Manager to execute the contract in substantially the form presented; and authorize the Public Works Director to issue change orders within the contingency amount.
CEQA: This City Council action is exempt from CEQA review under the “common sense” exemption, because it can be seen with certainty that there is no possibility that upgrades to the audio-visual system located in City Council chambers may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
20. Juvenile Diversion Program Case Management Services – Contract and Amendment Approve a three year contract with the Youth Service Bureau of the YMCA of San Francisco for Juvenile Diversion Program case management services in the total amount of $623,308; approve Amendment No. 6 to the agreement with the County of San Mateo to increase the reimbursement amount by $270,892 for case management services for the San Mateo Police Department Juvenile Diversion Program; approve a change order in the amount of $38,576 to cover the final costs for juvenile diversion case management services rendered in FY24/25; approve a contingency reserve of $50,000 and authorize the Chief of Police to issue change orders within that reserve; and authorize the Chief of Police to execute the documents in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
21. Police Recruit Training Officer Assignment - Agreement Approve an agreement with Alameda County Sheriff's Office for the assignment of one police officer to the Alameda County Sheriff's Office Regional Training Center, and authorize the Chief of Police to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
22. Building Inspector, Development Review Technician, and Housing Specialist Series; and Salary Schedule: Senior Housing Specialist – Job Specification Updates
Adopt a Resolution to approve updates to the job specifications for three series: 1) Building Inspector I-II-Senior, 2) Development Review Technician I-II-Senior, and 3) Housing Specialist I-II-Senior; and to approve the salary schedule for the classification of Senior Housing Specialist.
CEQA: The job specification updates are not subject to CEQA because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.(CEQA Guidelines Section 15378(b)(4).)
23. Solid Waste Technician Reclassification – Approval
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Adopt a Resolution to approve the reclassification of the incumbent in the Administrative Assistant position in the Waste Management division of the Public Works Department to Solid Waste Technician.
CEQA: This reclassification is not subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
24. Finance and Human Resources Services for San Mateo Consolidated Fire Department – Agreement Approve an agreement between the City of San Mateo and the San Mateo Consolidated Fire Department for Finance and Human Resources services for a five-year term beginning August 1, 2025, and ending June 30, 2030, with estimated compensation to the City in the amount of $6,147,039.18; and authorize the City Manager to execute the Agreement in substantially the form presented.
CEQA: Approval of this agreement is not a project subject to CEQA, because the provision of finance and human resources services to SMC Fire is an administrative activity which will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
25. Congregate Nutrition Program — Interagency Agreement Approve an interagency agreement with the County of San Mateo for Fiscal Year 2025-2026 to partially fund a congregate nutrition program through the Older Americans Act for up to $48,096; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
26. Central Park Phase 1 Playground Improvements Project – Agreement Amendment No. 3 Approve Amendment No. 3 to the agreement with RRM Design Group (RRM) to extend the term of the agreement from December 31, 2025 to December 31, 2026.
CEQA: This agreement amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) I
27. Climate Adaptation Plan for Sea Level Rise – Agreement Approve an agreement with Environmental Science Associates (ESA) for the development of a Climate Adaptation Plan for Sea Level Rise in the amount of $420,000 for a term from August 1, 2025, through August 1, 2028; and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.) CEQA review will be included as part of the Climate Adaptation Plan.
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28. Electrify San Mateo Sustainable Building Strategy – Adoption Adopt a Resolution to adopt the Electrify San Mateo Sustainable Building Strategy establishing policy direction for decarbonizing existing buildings in San Mateo.
CEQA: This plan adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
29. Amendment to Contribution Limits for City Candidate Campaigns – Ordinance Introduction and Public Financing Briefing
Introduce an Ordinance to amend San Mateo Municipal Code Chapter 2.80: "Contributions and Loans to City Candidate Campaigns” to adjust contribution limits for individuals to $1,000, thereby aligning with organizational contribution limits, link future contribution limits adjustments to the CPI, and enhance incentives for participation in the voluntary expenditure limits program, all in accordance with Council direction. Receive an informational briefing on Public Financing of City Candidate Campaigns and provide direction on future action.
CEQA: This ordinance introduction is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NEW BUSINESS
30. Emergency Rental Assistance Program - Adoption and Agreement Adopt a Resolution to establish an Emergency Rental Assistance Program, appropriate $168,000 from the Low and Moderate Income Asset Fund for FY 2025-26, approve an agreement with Samaritan House to administer the program, and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: This resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
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3) Watch TV live stream:
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Prior to the Meeting
Send comments to:
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Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
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At the meeting complete a “Request to Speak” form.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodations or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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