CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 20 Section Name: {{section.name}} Account Number: 10-5141 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Police Department
MEETING DATE: July 28, 2025
SUBJECT:
Juvenile Diversion Program Case Management Services – Contract and Amendment RECOMMENDATION:
Approve a three year contract with the Youth Service Bureau of the YMCA of San Francisco for Juvenile Diversion Program case management services in the total amount of $623,308; approve Amendment No. 6 to the agreement with the County of San Mateo to increase the reimbursement amount by $270,892 for case management services for the San Mateo Police Department Juvenile Diversion Program; approve a change order in the amount of $38,576 to cover the final costs for juvenile diversion case management services rendered in FY24/25; approve a contingency reserve of $50,000 and authorize the Chief of Police to issue change orders within that reserve; and authorize the Chief of Police to execute the documents in substantially the form presented.
BACKGROUND:
In 2013, the San Mateo Police Department created a Youth Services Bureau and assigned personnel to focus on juvenile diversion. Statistics show that once youth are introduced to the juvenile justice system, they are more likely to be involved in future criminal activity, as well as an increased likelihood of school truancy and drop-out. The Police Department is committed to youth and the desire to not unnecessarily introduce them into the system. Our Juvenile Diversion Program targets youth ages 11-17 that have either committed a minor offense or seem predestined to do so by current behavior.
Each youth enters into an individualized contract based on specific needs. The contract may consist of school attendance requirements, counseling for the youth and their family, utilization of outside resources such as medical or mental health professions and community service. The goal of this extraordinary program is to intervene and assist at-risk youth, with the hopes of ultimately deterring them from the juvenile justice system, and keep them on track in school and positively engaged with their family and community.
In 2015, staff initiated a partnership with the Youth Services Bureau of the YMCA and the County of San Mateo for provision of a Juvenile Diversion Capstone Case Manager. The YMCA provides a skilled case manager who performs a multi-disciplinary assessment of the juvenile participants to determine the core cause of issues leading to their delinquency, and develops strategies for rehabilitation. The services provided are multi-faceted and offer a culminating “capstone” experience for the youths in the program. The Case Manager has oversight of the juveniles and ensures a comprehensive plan tailored to the unique situation and circumstances is in place to address each participant’s individual needs.
Both the YMCA as well as the County of San Mateo have indicated interest in continuing this important effort and wish to continue the agreement. The total cost negotiated with the YMCA for provision of case management services for three years is detailed in Figure 1 and totals $623,308.
CITY OF SAN MATEO
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Fig 1: Year 1
FY25/26
Year 2
FY26/27
Year 3
FY27/28 Total
Program Costs $202,307 $207,715 $213,286 $623,308
We are grateful the County of San Mateo has recognized the value in the Juvenile Diversion Program as it diverts youth out of their corrections and probation systems, and fills a gap in much needed services. The County has offered reimbursement to the City for expenditures related to the Case Manager since 2015. The County has indicated a willingness to reimburse the City in the amount of $202,307 for fiscal year 2025-26, resulting in no net cost to the City for provision of diversion services for the next year. Staff plans to work with the County to seek recovery of costs on an annual basis for future years. The contract with the YMCA for provision of the case manager can be terminated with 30 days notice. Should the County reimbursement funds not be available in future years, staff would return to the City Council to seek direction on continuing the case management contract with the YMCA in advance of the 30 day termination requirement.
Additionally, the final invoice from the YMCA for the 24/25 Fiscal Year exceeds the cumulative spend authorized by the City Council by $38,576, due to the additional provision of much-needed bilingual case management services. It is recommended the City Council approve a change order in the amount of $38,576 to cover the final cost for the case management services rendered in FY24/25, bringing the total FY24/25 authorized costs to $201,249. The County has agreed to reimburse the City for this cost resulting in in no net financial impact to the City.
BUDGET IMPACT:
Funding for this contract has been planned for and included in the Police Department adopted operating budget. The costs will be entirely reimbursed by the County, resulting in no net impact to the General Fund.
ENVIRONMENTAL DETERMINATION:
This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Contract with YMCA
Att 2 – Amendment No. 6 to Agreement with County of San Mateo Att 3 – Change Order
STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650)522-7600
Kimber Joyce, Lieutenant
[email protected]
(650) 522-7658