CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 16 Section Name: {{section.name}} Account Number: 10-4662 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 28, 2025
SUBJECT:
Citywide Surface Treatment Package 4A-1 Project — Agreement RECOMMENDATION:
Approve an agreement with American Asphalt Repair & Resurfacing Co., Inc. for Citywide Surface Treatment Package 4A-1 Project in the amount of $3,110,671; establish a contingency reserve in the amount of $311,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.
BACKGROUND:
The Citywide Surface Treatment Package 4A-1 Project (Project) is part of the Public Works Pavement Management Program (Program). The Project will repair (via slurry seal or microsurfacing) approximately 10 miles of streets across 49 locations with an Engineer’s Estimate for the Project of $3,400,000. Project locations are listed in the attached Street List (Attachment 2).
The Project was advertised on June 2, 2025, and a total of two (2) bids were received and opened on June 26, 2025. The bids received are listed below in order of increasing bid amount.
Contractor Total Bid Amount
American Asphalt Repair & Resurfacing Co., Inc. $3,110,671 VSS International, Inc. $3,120,120
After review of bid documents, staff determined that American Asphalt Repair & Resurfacing Co., Inc. is the lowest responsive, responsible bidder. Therefore, staff recommends American Asphalt Repair & Resurfacing Co., Inc. be awarded this construction agreement.
BUDGET IMPACT:
This agreement will be funded by the Citywide Street Rehabilitation Program (Project No. 469997). Sufficient funds are available in the project balances to fund the agreement and contingency reserve.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
CITY OF SAN MATEO
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Agreement
Att 2 – Street List
STAFF CONTACT
Stephanie Piñon, Senior Engineer
[email protected]
650-522-7315
Jerred Cayabyab, Assistant Engineer
[email protected]
650-522-7578