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1 AGREEMENT BETWEEN THE CITY OF SAN MATEO
AND THE SAN MATEO CONSOLIDATED FIRE DEPARTMENT
FOR FINANCE AND HUMAN RESOURCES SERVICES
This Agreement is made and entered into this day of ____________________, 2025, by and between the SAN MATEO CONSOLIDATED FIRE DEPARTMENT, a joint powers authority existing under the laws of the State of California (“SMCFD”), and the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), whose address is 330 W. 20th Avenue, San Mateo, California 94403.
RECITALS:
A. SMCFD desires certain Finance and Human Resources services hereinafter described.
B. SMCFD desires to engage CITY to provide these services by reason of its qualifications and experience for performing such services and CITY has offered to provide the required services on the terms and in the manner set forth herein.
C. SMCFD and CITY desire to supersede an agreement entered into on April 14, 2021 for Finance and Human Resources services (the “Prior Agreement”) that is set to expire on June 30, 2026.
This Agreement provides for additional services in exchange for an updated payment structure.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES; PRIOR AGREEMENT
The scope of services to be performed by CITY under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference. This Agreement supersedes the Prior Agreement as of the date services commence under Section 4. Legal services by the CITY are not provided in the scope of services.
SECTION 2 - DUTIES OF CITY
CITY shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CITY under this Agreement. CITY shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CITY represents that it is qualified to furnish the services described under this Agreement.
CITY shall be responsible for employing or engaging all persons necessary to perform these consultant services.
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1 SECTION 3 - DUTIES OF SMCFD
SMCFD shall provide pertinent information regarding its requirements for Finance and Human Resources services from the CITY.
SMCFD shall examine documents submitted by CITY and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the CITY’S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on August 1, 2025 and be completed on June 30, 2030.
SECTION 5 - PAYMENT
Payment shall be made by SMCFD only for services rendered and upon submission of a payment request upon completion and SMCFD approval of the work performed as set forth in Exhibit B.
SECTION 6 - TERMINATION
Without limitation to such rights or remedies as either party shall otherwise have by law, either party shall have the right to terminate this Agreement or suspend work for any reason, upon sixty (60) days' written notice. CITY agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon SMCFD’S payment of the amount required to be paid, documents become the property of SMCFD, and CITY shall transfer them to SMCFD upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CITY in the performance of this Agreement, although instruments of professional service, are and shall be the property of SMCFD, whether the project for which they are made is executed or not.
SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CITY in connection with the performance of this Agreement are confidential until released by SMCFD to the public or as required by law. CITY shall not make any such documents or information available to any individual or organization not employed by CITY or SMCFD without the written consent of SMCFD before any such release.
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1 SECTION 9 - INTEREST OF CONSULTANT
CITY covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 10 - INDEMNITY
SMCFD agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of SMCFD’S performance of this Agreement, except those claims arising out of the sole negligence or willful misconduct of CITY, its elected and appointed officials, employees, and agents. SMCFD agrees to defend CITY, its elected and appointed officials, employees, and agents against any such claims, except those claims arising out of the sole negligence or willful misconduct of CITY, its elected and appointed officials, employees, and agents.
CITY agrees to hold harmless and indemnify SMCFD, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CITY’S performance of this Agreement, except those claims arising out of the sole negligence or willful misconduct of SMCFD, its elected and appointed officials, employees, and agents. CITY agrees to defend SMCFD, its elected and appointed officials, employees, and agents against any such claims, except those claims arising out of the sole negligence or willful misconduct of SMCFD, its elected and appointed officials, employees, and agents.
SECTION 11 - NON-ASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CITY and cannot be transferred, assigned, or subcontracted by CITY without the prior written consent of SMCFD.
SECTION 12 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CITY is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that SMCFD relies upon the skill of CITY to do and perform the work with the care and skill ordinarily used by professionals practicing under similar conditions and consistent with generally accepted practices of such professions, and CITY agrees to thus perform the work. The acceptance of CITY’S work by SMCFD does not operate as a release of CITY from said obligation.
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1 SECTION 13 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 14 - SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 15 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement.
The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.
SECTION 16 - NON-DISCRIMINATION
CITY warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither SMCFD nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.
SECTION 17 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
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1 SECTION 18 - NOTICES
All notices hereunder shall be given in writing via electronic mail and addressed as follows.
Contact information may be updated by providing written notice to the other party.
To SMCFD: Fire Chief Matt Turturici
San Mateo Consolidated Fire Department
1040 East Hillsdale Blvd
Foster City CA 94404
[email protected]
To CONSULTANT: Karen Huang, Finance Director
City of San Mateo Finance Department
330 West 20th Ave
San Mateo CA 94403
[email protected]
SECTION 19 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between SMCFD and CITY and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both SMCFD and CITY.
SECTION 20 - CONFLICTS
In the event of any conflict between the provisions of any other referenced exhibit or document attached to this Agreement, the language and terms of this Agreement shall control.
SECTION 21 - AUTHORITY TO ENTER INTO AGREEMENT
SMCFD has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
SECTION 22 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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1 IN WITNESS WHEREOF, SAN MATEO CONSOLIDATED FIRE DEPARTMENT and CITY OF SAN MATEO have executed this Agreement the day and year first above written.
SAN MATEO CONSOLIDATED FIRE DEPT CITY OF SAN MATEO
Julia Mates, Chair
Board of Directors
Rob Newsom, Jr., Mayor
Attachments:
Exhibit A: Scope of Services
Exhibit B: Payment Schedules
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1 EXHIBIT A
SCOPE OF SERVICES
FINANCE
Finance services to SMCFD will be overseen by the Finance Director and performed by staff throughout the Finance Department. One member of the Finance Department will be assigned as SMCFD’s single point of contact to serve as the primary liaison between Finance and SMCFD. Chief Financial Officer/Treasurer/Administration
oProvide oversight and support to all aspects of SMCFD financial activities. oReview reports to the Board to ensure financial impacts are appropriately captured. oAttend Board meetings to address finance-related questions from the Board, SMCFD, and the public.
oPrepare for, attend, and facilitate quarterly meetings with SMCFD Administration. oAttend regular meetings between Finance Department staff and SMCFD staff as necessary to ensure efficient and effective financial operations. oProvide support on MOU execution including interpretations, issue resolution, workers’ compensation, and other non-recurring issues.
oAdminister the OPEB Trust including management of the actuarial services contract, the bi-annual actuarial report, and the roll-forward GASB 75 report. General Ledger
oComplete month-end closing and reconciliations by the 20 th of the following month. oRecord and monitor fixed assets annually as a part of the year-end closing process. oReview and analyze revenue/expenditure accounts prior to year-end closing. oInterface with independent auditors to conduct and complete the annual audit; prepare the financial statements and the Annual Financial Report. oPrepare all quarterly and annual compliance reports, including the State Controller’s Annual Transaction Report, quarterly fuel tax reporting, annual sales tax reporting, and other compliance reporting as necessary.
oProvide grant accounting support as needed.
oProvide general accounting support as requested/required. Accounts Payable
oProcess checks for vendors through the regular cycle, with invoices with SMCFD approvals by close of business Thursdays processed in the next payment cycle. oProcess expense reimbursements, with reimbursement requests with SMCFD approvals by the close of business Thursdays processed in the next payment cycle. oMaintain vendor master files, with updates processed within four business days. oIssue 1099s annually by January 31.
oProcess credit card payments, with SMCFD approvals in the system monthly by the 20 th to ensure timely month-end close.
oProcess payroll-related payables.
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1 Purchasing
oConduct requisitioning, purchase order issuance, and blanket purchase order issuance within four business days of receipt of request.
oProcess change order requests within four business days. oIssue and monitor credit cards and monthly statement upload; issuance requests processed within four business days and the monthly upload by the 28th of each month. Payroll
oProcess bi-weekly payroll by issuing paychecks and direct deposits. oPerform all required CalPERS reporting by statutory deadlines. oProcess bi-weekly accounts payable associated with benefits and deductions in time for the next payment cycle.
oMaintain and report benefit plans to contracted benefit providers, including but not limited to 457, RHS, 401(ah), union dues, in time to be effective for the next pay period. oFile quarterly federal and state taxes by statutory deadlines. oIssue W-2s and W-2Cs annually by statutory deadlines.
oFile the annual State Controller’s Report by statutory deadlines. oRespond to public records requests related to earnings by statutory deadlines. oComplete employee change requests and perform records maintenance by the following payroll cycle.
oMaintain the ERP timekeeping and shift/FLSA maintenance modules. oDevelop special rates for grants or mutual aid deployments (FEMA, State, etc.) as necessary.
oExecute mid-pay period hirings as needed by SMCFD.
oResearch and process payroll changes related to workers’ compensation cases. oProvide required workers’ compensation data to the third-party actuary within 30 days of request.
oConduct the CalOES salary survey required for mutual aid reimbursements. Accounts Receivable
oIssue and monitor billings for inspection and other fire services within five business days of request.
oMonitor and manage collection of unpaid bills on a monthly basis. oProcess payments received for SMCFD on a daily basis.
Cashiering
oProcess deposits for all SMCFD transactions on a daily basis. oManage uncollected fees (non-sufficient funds).
Treasury/Banking
oMaintain liquidity and manage general cash management needs. oManage investment of available funds through the Local Agency Investment Fund (LAIF). oMaintain bank account functionality.
Budget
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1 oProvide personnel costing to support budget development, labor negotiations, and operational needs.
oEstablish internal service collections and manage, update, and maintain financial plans. oDevelop and maintain indirect cost allocations.
oManage equipment replacement funding and the Equipment Replacement Fund financial plan.
oDevelop, maintain, and support the General Fund budget and long-term financial plan. oDevelop, maintain, and support the Fire Prevention Fund budget and long-term financial plan.
oDevelop, maintain, and support the Internal Services Funds (Benefits, Workers’ Compensation, General Liability) budget and long-term financial plans. oProvide budget monitoring and appropriation support through quarterly reviews of SMCFD financials to identify major variances.
oProvide mid-year budget support by reviewing all funds for major variances and determining if additional appropriations or other Board actions are required. oPlan, direct, and coordinate budget development, with SMCFD being responsible for preparing budget entries, updating SMCFD narratives and performance metrics, and writing the transmittal letter.
oPrepare the budget document using the publishing tools determined by the Finance Department; specific responsibilities include:
Providing financial information in the Budget Message section related to budget, short- and long-term financial plan information; SMCFD is responsible for the transmittal letter narrative information.
Providing the organizational chart, basis of budgeting, budget timeline, SMCFD financials, sources of funding, and full-time equivalent tables (Overview Section); SMCFD is responsible for the narrative information. Updating the fund summary for each fund, including the budget details and five- year financial plans (Fund Information Section).
Updating the financial policies portion of the Appendix section as needed.
HUMAN RESOURCES
Human Resources services to SMCFD will be overseen by the Director of Human Resources. One member of the Human Resources Department (Senior Human Resources Analyst) will be assigned to and physically located at SMCFD. This position will be a strategic partner and provide day-to-day HR services to SMCFD. Additional support to SMCFD will be provided by the remainder of the staff in the City’s Human Resources Department.
Director of Human Resources/Administration
oProvide oversight and support to all aspects of SMCFD’s HR-related activities. oReview reports to the Board as needed to ensure HR-related issues are appropriately captured and addressed.
oAttend Board meetings as needed to address questions from the Board, SMCFD, and the public.
oPrepare for and attend meetings with SMCFD Administration as requested.
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1 oProvide support on MOU execution including interpretations, issue resolution, workers’ compensation, and other non-recurring issues.
Recruitment and Selection
oDevelop and implement recruitment plans, strategies, and materials. oAttend job fairs and outreach events.
oPost recruitment advertisements.
oScreen candidates.
oCoordinate the examination process (oral, written, and/or performance). oPlan and stage sites and locations for test administration and test administration supplies, resources, and meals for raters and others involved in the test administration. oDevelop interview questions in collaboration with subject matter experts. oCoordinate the following processes: interviews, references, backgrounds, fingerprinting, pre-employment physicals, and employment eligibility verification (I- 9). oSend out notifications to candidates and new hires.
oCoordinate the onboarding processes.
oMaintain position control, vacancy reports, and statistical data on recruitments, vacancies, separations, promotions, transfers, and turnover rates. oProvide information to employees and the public regarding job opportunities, career ladders, training, etc.; counsel employees on career development and methods of obtaining training; provide procedural information regarding examinations and related matters.
oCoordinate promotional recruitments and assessment centers with vendor as needed. Employee and Labor Relations
oProvide consultation on Employee and Labor Relations issues, laws, and trends. oCoordinate and conduct negotiations and meet and confer sessions; may serve as chief spokesperson.
oDevelop detailed technical staff work in support of negotiations. oProvide research, analysis, and recommendations of facts pertaining to potential or stated employee organization demands. This may include cost or budget impact information relating to salary surveys, salary, or benefit proposals. oPrepare updates on Memoranda of Understandings, which includes developing contract language/proposals; prepare correspondence and make presentations. oReview grievances and provide consultation on how to resolve them at the lowest-level possible.
oProvide training to management on MOU interpretation, grievances, and labor relations issues.
oMay attend and participate in closed sessions with the Fire Board regarding negotiations.
Performance Management
oProvide consultation to management on how to conduct a fact-finding investigation, gather data and supporting documentation, and recommend next steps/actions and proposed disciplinary actions.
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1 oDevelop and maintain a performance management system and provide consultation to management regarding performance evaluations and performance improvement plans (PIP).
oReview and draft coaching memos, PIP, confirmation of meeting memorandums, written reprimands, notice of intents to discipline, notices of final discipline, and other disciplinary notifications.
oCoordinate Skelly meetings and notifications.
oMeet with union representatives, employees, and managers in attempts to resolve conflicts.
oConduct or coordinate conflict mediation.
Workers’ Compensation and Disability Management
oAdminister the Workers’ Compensation Program and its budget. oOversee the timely processing of workers’ compensation claims and collaborate with the third-party administrator on the progress of outstanding claims. oProvide claims and benefit information and assistance to injured employees. oPerform case management on workers’ compensation claims to ensure the proper handling of cases; coordinate with the third-party administrator to investigate cases and assign a nurse case manager as needed.
oAs assigned, investigate employee accidents and injuries; review all incoming employee injury reports and take appropriate actions; make recommendations to prevent recurrences; and prepare statistical reports on employee injuries and accidents. oIn collaboration with the third-party administrator and workers’ compensation counsel representing SMCFD (when necessary), verify, review, reject, negotiate, and settle claims against SMCFD within established guidelines, and recommend the settlement of larger claims.
oCoordinate and establish procedures to conform with CalOSHA, the Department of Transportation, and other regulatory agencies.
oDevelopment and oversee Return to Work (RTW) and Temporary Modified Work (TMW) programs.
oAdminister the Reasonable Accommodation interactive process in accordance with the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). oConduct or coordinate essential job function analysis. oWork with third party administrator to prepare and review reports and assist SMCFD in determining trends, cost, and budget needs in order to minimize workers’ compensation exposure.
oManage industrial disability retirement process. Coordinate with SMCFD’s attorney, when needed.
oMonitor and review current and proposed workers’ compensation legislative changes to ensure compliance with stated regulations pertaining to business practices, policies, and procedures.
oCoordinate disability leaves in accordance with federal and state laws and regulations. oOversee the coordination of Family and Medical Leave (FML) and/or leaves of absence, ensure timely notifications to employees regarding their remaining options when all entitled leaves are exhausted, and consult with supervisors/managers on deviation from approved FML intermittent leave and/or fraudulent claims.
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1 oMaintain confidential employee medical files, including appropriate records of each medical leave and/or accommodation management case, related meetings and discussions, and the outcome of reasonable accommodation requests. oPrepare written communications to employees for documentation purposes, prepare a variety of reports, and make presentations to management and executive staff. Investigations and Compliance
oEnsure adherence to labor laws and employment regulations. oReview complaints and determine scope of investigation, conduct or coordinate investigation interviews, and develop or review investigation reports. oConsult with the SMCFD’s attorney to determine the investigation process. oConduct or coordinate audits of personnel or medical files as needed to ensure compliance with federal and state disability laws.
oPartner with SMCFD’s attorney to make recommendations to reduce potential liability. Training and Development (Non-Safety Employees)
oConduct or coordinate training needs assessments.
oDevelop training plans and programs based on core competencies. oConduct or coordinate mandated and non-mandated training sessions. oMaintain training records and materials.
oProvide compliance reports regarding mandated training sessions to management. oProvide consultation on succession planning.
oOversee the administration of the Learning Management System (LMS), if utilized. Benefits Administration
oOversee the administration of SMCFD benefits to employees, including but not limited to health, dental, vision, life insurance, disability insurance, deferred compensation, pension, and flexible spending.
oConduct benefits orientation sessions with employees.
oInitiate and terminate benefits enrollments as required, review, reconcile, and process invoices from benefits providers.
oDevelop and implement policies and procedures to effectively manage benefits-related customer service-oriented processes; receive and respond to inquiries or complaints related to benefits eligibility.
oOversee, coordinate, or conduct audits of benefits to ensure compliance with regulations and guidelines; reconcile various reports.
oReview and analyze benefits administration reports; analyze changes that affect employee eligibility for benefits and implement changes as necessary; identify employees affected by new/changed eligibility rules.
oConduct employee compensation analysis.
Classification and Salary Administration
oDevelop and revise job specifications as needed.
oConduct or coordinate classification analysis and salary/compensation surveys.
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1 oGather, calculate, and analyze salary survey data acquired from comparable jurisdictions required for new job classifications, salary adjustments, and pay equity transactions. oConduct or coordinate position audits and related discussions with supervisors and managers responsible for the impacted position in order to ensure positions are classified appropriately.
oUpdate and maintain the classification system.
oConduct or coordinate salary compaction studies.
oAudit job specifications to ensure compliance and remove any artificial barriers.
FINANCE AND HUMAN RESOURCES
Enterprise Resource Platform (ERP) and Human Resources Information Systems (HRIS) oLead and assist in the implementation of Workday and other HR or Finance software and tools in support of SMCFD.
oProvide data analytics for HR and Finance decision making related to SMCFD. oProvide responsive system, process, and technical support, in conjunction with IT, to SMCFD end users to troubleshoot and resolve ERP/HRIS system issues or workflow issues between ERP/HRIS modules.
oAssist in identifying potential or required changes to business practices and procedures with the implementation of the ERP/HRIS system.
oCollect reporting requirements from HR/Finance staff and SMCFD in implementing requested changes or creating new reports.
oRespond to requests for information and assistance with the ERP/HRIS system and process various system transactions.
oUnderstand and maintain integrations and secured data exchange between ERP/HRIS system and other internal applications and external vendors/service providers. oTrack problems and requests for ERP/HRIS system enhancements and make enhancement recommendations as necessary.
oManage system access for SMCFD users of the ERP/HRIS systems. oOversee all required data entry into ERP/HRIS systems related to the administration of HR and Finance services.
oMaintain all records related to the administration of HR and Finance services. oDevelop and maintain a variety of transactions, data, reports, and presentations.
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1 EXHIBIT B
PAYMENT SCHEDULES
In consideration of the full performance of the Finance and Human Resources services set forth in Exhibit A, SMCFD agrees to pay CITY a fee in the amounts as listed under this agreement:
Fiscal Year (FY) 2025-26: $1,139,000
FY 2026-27: $1,184,600
FY 2027-28: $1,231,900
FY 2028-29: $1,281,200
FY 2029-30: $1,332,500
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1 The cost basis for the initial year of the contract is as follows:
Position Percentage of Time Direct Cost
Human Resources Director 15% $46,000
Senior Human Resources Analyst 100% $214,000
Human Resources Analyst 100% $195,000
Finance Director 15% $50,000
Manager (Accounting and Budget) 50% $104,000
Payroll Supervisor/Sr. Management Analyst/Sr. Accountant 100% $197,000 Payroll Technician I/II 100% $155,000
Accounting Assistant I/II (A/R and Cash Management) 100% $119,000 Accounting Assistant I/II (A/P and Purchasing) 50% $59,000 Total $1,139,000
As noted in the proposal, the above positions encompass the aggregate FTE count required to serve SMCFD. Overall support will be provided by staff throughout both Finance and Human Resources Departments, with each respective department head providing oversight. One Senior HR Analyst will be assigned directly to SMCFD and will be physically located at SMCFD Headquarters, and one employee in the Finance Department will be designated as SMCFD’s single point of contact to be the primary liaison between Finance and SMCFD. The agreement includes a 4% annual increase to account for the expected increase in employee compensation costs.
The City will invoice SMCFD on a quarterly basis for 25 percent of the annual fee amount on or about July 1, October 1, January 1, and April 1 of the fiscal year. Payment will be due within 30 days of the invoice date.