Juvenile Justice Case Management Program Contract
THE YOUTH SERVICE BUREAUS of the URBAN SERVICES BRANCH of the YMCA OF SAN FRANCISCO and the CITY OF SAN MATEO, by and through the SAN MATEO POLICE DEPARTMENT
WHEREAS the YOUTH SERVICE BUREAU of the Urban Services Branch of the YMCA of San Francisco (“YMCA”) and the CITY OF SAN MATEO by through the SAN MATEO POLICE DEPARTMENT (“CITY”) mutually desire to effect a Memorandum of Understanding (“Contract”) to define their relationship effective on July 1, 2025.
SECTION 1. THE PARTIES’ INTENT
A. To establish and define the business relationship between YMCA and CITY as it relates to the Juvenile Justice Case Management Program at the San Mateo Youth Service Bureaus, located at 1486 Huntington Ave Suite 100 South San Francisco, CA 94080.
B. To serve as the guiding document as to the responsibilities of YMCA and CITY for the operation of the Juvenile Justice Case Management Program.
SECTION 2. TERM
A. This contract will begin July 1, 2025 and span three fiscal years ending on June 30, 2028.
This Agreement may be terminated by either party at any time by giving prior written notice to the other party at least 30 days in advance of the effective date of such termination or may be terminated by mutual agreement of both parties.
B. No alterations of variation of the terms of this Agreement shall be valid unless made in writing and signed by the CITY signator or their designee and the YMCA signator.
SECTION 3. YMCA ROLE
In consideration of the payment hereinafter set forth, YMCA shall perform the following services:
a) To Provide individual and/or family counseling to youth arrested for minor offenses referred by the CITY as eligible for the mandated diversion counseling program, including supervising monthly Diversion classes.
b) Provide case management and service linkages to youth and families referred c) Conduct a psycho-social assessment to determine emotional, behavioral or mental health issues. d) Consult with teachers, school counselors, and school psychologists as needed. e) Maintain confidential clinical charts in compliance with HIPPA requirements. f) Abide by all legal and ethical standards set by field, including HIPAA laws; ensuring all hiring criteria and procedures, such as fingerprint clearance and criminal background checks, are met by all staff and volunteers and becoming familiar with State and District policies.
SECTION 4. CITY ROLE
In consideration of the services set forth above, the CITY shall:
a) Assign a point person in the CITY to make referrals to San Mateo Youth Service Bureau and communicate regularly with the Intake Coordinator of the San Mateo Youth Service Bureau b) Make decisions about the eligibility and appropriateness of juvenile-justice involved youth to be referred into the clinical case management segment of the program and ensure sufficient referrals to the clinical case manager.
c) Make payment to the YMCA of SF in the amount shown below for each of three consecutive fiscal years for the above services to the YMCA, invoiced on the following schedule:
$202,307for FY2025-26; $207,715 for FY2026-27, and $213,286 for FY2027-28. Each fiscal year half of the total program cost will be invoiced both in December and May.
CITY of SAN MATEO and YMCA Contract 2025-2028
PAL Program Clinical Case Management 2025-26 2026-27 2027-28
MFT or Social Worker Clinical Case
Manager (Full Time)
35 hours a week: Includes individual and
group supervision, paperwork completion
time & travel
$80,041 $82,443 $84,916
Clinical Supervisor for full-time case
manager
3.75 hours/week: 3 hours direct clinical
supervision labor and .75 hours of
documentation review and cosigning
$13,170 $13,565 $13,972
MFT or Social Worker Clinical Case
Manager (Part Time Bilingual)
20 hours a week: Includes individual and
group supervision, paperwork completion
time & travel
$37,020 $38,131 $39,275
Clinical Supervisor for part-time case
manager
1.875 hours/week: 1.5 hours direct
clinical supervision labor and .375 hours
of documentation review and cosigning
$6,585 $6,782 $6,986
401K retirement benefits 12% $16,418 $16,910 $17,418 Medical Benefits Full Time Clinical Case Manager and
Clinical Supervisor: $9101*1.125 FTE $10,239 $10,239 $10,239 Medical Benefits Part Time Clinical Case Manager and
Clinical Supervisor: $9101*.625 FTE $5,688 $5,688 $5,688 Subtotal Salaries and Benefits $169,161 $173,758 $178,493 Mileage for field services $4,500 $4,500 $4,500
Program and Office Supplies $340 $340 $340
Electronic Health Care Records
Database
$929 $929 $929
Licenses $340 $340 $340
Subtotal Operating Expenses $6,109 $6,109 $6,109
Indirect Expenses (Admin, Overhead,
Payroll)
$27,038 $27,849 $28,684
Total Program Cost $202,307 $207,715 $213,286
SECTION 5. INDEMNITY AND INSURANCE
A YMCA’S OBLIGATIONS
1) YMCA of San Francisco shall defend, indemnify and hold harmless CITY, its City Council, officers, employees and agents against all claims, damages, losses, expenses (including reasonable attorn eys’ fees) and liabilities (referred to collectively as “losses”) of any kind or character arising out of and in the course of YMCA’S performance under this Agreement. This obligation shall not lie in those instances where the losses are caused solely by the negligence or intentional misconduct of CITY, its agents or employees.
CITY of SAN MATEO and YMCA Contract 2025-2028
2) YMCA of San Francisco shall procure and maintain for the duration of this Agreement, the insurance specified in Exhibit A to this Agreement.
3) YMCA agrees to notify CITY in writing immediately upon knowledge of any claim, suit, action or proceeding for which either party may be entitled to indemnity under this Agreement.
4) YMCA agrees to name the CITY as additional insured and to provide an additional insured endorsement prior to commencement of this Contract.
B. CITY’S OBLIGATIONS
1) CITY shall defend, indemnify and hold harmless YMCA of San Francisco, its Board, officers, employees and agents against all claims, damages, losses, expenses (including reasonable attorneys’ fees) and liabilities (referred to collectively as “losses”) of any kind or character arising out of CITY’s performance under this Agreement. This obligation shall not lie in those instances where the losses are caused solely by the negligence or intentional misconduct of YMCA of San Francisco, its agents or employees.
2) CITY shall maintain during this Agreement, at its cost, general liability insurance insuring itself and YMCA of San Francisc o against liability for bodily injury, including death, or property damage resulting from CITY’s performance under this Agreement or use of the Facility for the Programs, with a limit of not less than One Million Dollars, and automobile liability insurance with a combined single limit of not less than One Million Dollars, Worker’s compensation insurance as required by applicable law, and Employer’s Liability insurance with limits of not less than One Million Dollars per employee for bodily injury or disease.
3) All insurance required hereunder shall be primary (so that any contingent liability insurance of YMCA of San Francisco w ill not be called upon for contribution); non- cancelable without thirty (30) days advance written notice to YMCA of San Francisco; cover the indemnification obligations of CITY to YMCA of San Francisco under this Agreement; and be evidenced by a certificate of insurance and related endorsement from CITY’s insurance carrier.
4) CITY agrees to notify YMCA in writing immediately upon knowledge of any claim, suit, action or proceeding for which either party may be entitled to indemnity under this Agreement.
SECTION 6 NOTIFICATION
A. Formal notice between the parties under this agreement shall be addressed as follows:
San Mateo Police Department Youth Service Bureaus: YMCA of San Francisco Chief Ed Barberini Deidra Somerville, Executive Director 200 Franklin Parkway 1486 S. Huntington Avenue #100
San Mateo, CA 94403 South San Francisco, CA 94080
CITY of SAN MATEO and YMCA Contract 2025-2028
SECTION 7 MISCELLANEOUS
This contract constitutes an understanding between the parties, and supersedes all offers, negotiations and other contracts concerning the subject matter contained herein. There are no representations or understandings of any kind not set forth herein. Any amendments to this contract must be in writing and executed by both parties.
APPROVED AND AGREED:
______________________________ _________________________________________ Chief Ed Barberini Wesley “Chip” Rich, Co-Chief Operating Officer San Mateo Police Department YMCA of San Francisco
Youth Service Bureaus
Date Date
CITY of SAN MATEO and YMCA Contract 2025-2028
EXHIBIT A
INSURANCE REQUIREMENTS
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, includi ng products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non- owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of Calif ornia, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
CITY of SAN MATEO and YMCA Contract 2025-2028
Waiver of Subrogation
Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the paym ent of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.