BUILDING INSPECTOR I/-II/SENIOR
DEFINITION
Under close supervision for the Building Inspector I and under general supervision for the Building Inspector II and Senior Building Inspector, ITo inspectpPerforms inspections of routine and complex structure and building systems at various stages of construction, alteration and repair; to investigates and secures compliance with housing, zoning, environmental and general land use standards; to assists in the review of building plans and specifications; and to doperforms other related work as required.
DISTINGUISHING CHARACTERISTICS
Building Inspector I - This is the entry level in the Building Inspector series that allows the employee to develop journey-level knowledge and skills. This class is distinguished from the Building Inspector II by the performance of the more routine and standardized tasks and duties assigned to positions within the series. Assignments are performed within the procedural framework established by higher level employees. Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees are expected to demonstrate proficiency and advance to the Building Inspector II classification.
Building Inspector II - This is the journey level class within the series. Employees within this class are distinguished from Building Inspector I by the performance of the full range of duties as assigned including moderately difficult combination inspections of a variety of residential, commercial and industrial buildings; and the most complex inspections of commercial and industrial buildings within one inspection discipline such as building, electrical, or plumbing and mechanical. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the lower class of Building Inspector I, or, when filled from the outside, require prior building inspection work experience.
Senior Building Inspector - This is the advanced journey level class in the Building Inspection series.
Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Assignments also involve performing combination inspections including more complex or sensitive inspections and performing periodic review of complex plans. The incumbent is expected to have a high degree of technical expertise and to exercise considerable independence and discretion on assignments. The Senior Building Inspector serves as a lead worker to employees in the Building Inspector I and Building Inspector II classifications.
The Senior Building Inspector is aare flexibly staffed classification and positions are generally normallyfilled by advancement from the journey level class of Building Inspector II through a competitive process, or, when filled from the outside, require prior and advance building inspection work experience and possession of the required ICC Certifications or equivalent.
City of San Mateo
Building Inspector I-II/II/Senior
SUPERVISION RECEIVED AND EXERCISED
Building Inspector I -
Receives immediate supervision from the Inspection Supervisor or higher- level department personnel.
Building Inspector II -
Receives general supervision from the Inspection Supervisor, or higher-level department personnel.
May exercise provide technical training and functional supervision overguidance to Building Inspector Is lower- level staff.
Senior Building Inspector - Receives general direction from the Inspection Supervisor or higher- level department personnel. Acts as a lead worker for Building Inspector Is/, II and . over lower- level professional and support staff.
EXAMPLES OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:
Building Inspector I/II
Make Conduct combination field inspections of industrial, commercial, and residential buildings during various stages of construction and remodeling; ensure proper and safe installations of routine and complex building systems; ensure building progress conforms to all applicable California Building Standards Code, Plumbing and Electrical Codes,(Title 24, California Code of Regulations), City adopted codes and ordinances, and pertinent provisions of Federal, State and County health and environmental ordinances.
Responds to emergencies when called upon by supervisor, or emergency dispatchers, to assist as technical expert in evaluation of safety.
Issue permits for work to be performed.
Review plans and specifications.
Assist in the plan checking of building plansresidential and commercial projects.
Participate in Fire Department and County Health Department inspections as required in one or
City of San Mateo
Building Inspector I-II/II/Senior
more inspection disciplines such as electrical, plumbing, or mechanical.
Coordinate inspection activities with other City departments to ensure compliance with conditions attached to projects by the Development Review Board, the Planning Commission or the City Council.
Make field review of plans and specifications.
Conduct inspections with the Code Enforcement officers to verify complaints and/or conditions violating building and zoning codes; conduct follow up- inspections to check and verify that conditions are completed.
Conduct inspections, prepare reports and serve as needed to assist the City Attorney in legal actions initiated by the Building Division.
Respond to and resolve citizen inquiries and complaints regarding the City's building inspection function.
Advises property owners, contractors, and others on matters relevant to construction and repair methods and materials; interprets codes and regulations and explains inspection programs; investigates and resolves complaints and problems.
Retrieve, investigate and analyze building, assessor's parcels, files and other computerized records from computer database as required.
Perform other duties to ensure the smooth operation of the office including answering the phones, scheduling inspections, and compiling and filing building plans and other related construction documents.
Confer with architects, contractors, builders and the general public in the field and office; explain and interpret requirements and restrictions; review reports from special inspection agencies, engineers, and architects relating to specific projects.
Maintain accurate and detailed records and prepare reports.
Plan, organize, control, integrate and evaluate the operations in the subject area under his/her purview. Develop and implement goals and objectives, develop and implement policies.
Monitor compliance, including after violations.
Review work to ensure accuracy and completeness.
Provide public assistance and information over the counter.
City of San Mateo
Building Inspector I-II/II/Senior
Conduct review of complex technical documents for conformance with accuracy, industry standards, codes, ordinances, and regulations.
Prepare reports, warning letters, citations, calculations, analysis, grants, diagrams, or technical materials for City, City Committees, public vendor, state and federal filings, and advisory reports.
Participate in the development of policies and procedures and make recommendations on programs and projects.
Keep informed and continuous training of applicable building codes and of industry trends and developments.
Keep informed of industry trends and developments.
Ensure technical certification such as ICC certifications are obtained and remain current.
Prepare routine documents, such as work orders, correspondence, memos; emails and distributes them.
Train or lead staff members or stakeholders.
Ensure duties are conducted in a safe, efficient manner, including securing the work environment.
Interpret city codes, policies, and ordinances.
Perform outreach and draft outreach materials.
Process transactions and issue permits.
Proficient in using computer software and specialized equipment relevant to job duties.
Utilize computers and specialized equipment.
Maintain City equipment and City vehicle as assigned.
Perform other duties as assigned.
Senior Building Inspector
In addition to the duties listed above, duties may include the following:
Assist in development and administration of the budget, goals, metrics, and work programs for the building inspection work group,. including providing backup leadership and direction when the Inspection Supervisor is out of the office.
Assist in the resolution of building division issues such as applicant/contractor disputes, code disputes and citizen complaints.
City of San Mateo
Building Inspector I-II/II/Senior
Collaborate and coordinate at a higher level ion with other divisions, departments, outside agencies and/or residents.
Review and make recommendations on policy and procedure updates in response to code and policy changes.
Develop and execute special projects.
May provide training to and review the work of lower-level building inspectors I/II and/or professional staff.
May complete daily inspection scheduling and routing.
QUALIFICATIONS
Building Inspector I
Knowledge of:
Methods of building construction.
Accepted Safety standards.
Research methods and sources of information related to building code enforcement.
Building related codes and ordinances enforceable by the City, including the California Building Codes, zoning ordinances, and other environmental codes and energy regulations.
Ability to:
Learn to perform journey-level inspections in a variety of specialty trade areas and to perform competent and efficient work as a combination Building Inspector.
Learn to enforce a variety of zoning, general land use and related City codes.
Communicate clearly and concisely, both orally and in writing.
Read and interpret building plans, specifications, and building codes.
Advise on standard construction methods and requirements.
Make arithmetical computations rapidly and accurately.
City of San Mateo
Building Inspector I-II/II/Senior
Establish and maintain cooperative working relations with those contacted in the course of work.
Enforce necessary regulations with firmness and tact.
Proficient in utilizing computer systems and related software to execute job-related tasks.
Experience and Training GuidelinesEducation
Any combination of experience and educationtraining that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
At least tThree years of experience in the building construction field as a journey level plumber, electrician, carpenter or related craftsperson.
TrainingEducation:
Equivalent to completion of the twelfth grade.
License or Certificates:
Possession of an appropriate, valid California driver's license.
Possession of, or ability to obtain, within one year, certification as a Building Inspector issued by the ICC (International Code Council) or other equivalent state, national, or international association.
Building Inspector II
In addition to the qualifications for Building Inspector I:
Knowledge of:
Principles and techniques of building inspection work.
Ability to:
Apply technical knowledge and follow proper inspection techniques to examine workmanship and materials, and detect deviations from plans, regulations, and standard
City of San Mateo
Building Inspector I-II/II/Senior
construction practices.
Apply City Codes and policies regarding zoning, environmental matters and other regulations to field situations.
Assimilate and understand information in a manner consistent with the essential job functions. (i.e., permitting and inspection workflow processes.)
Work independently without supervision.
Experience and Training GuidelinesEducation
Any combination of experience and training education that would likely provide the required knowledge
and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be:
Experience:
At least tTwo years of responsible experience performing duties comparable equivalent to thatose of a Building
Inspector I for the City of San Mateo.
Education:
Equivalent to completion of the twelfth grade.
License or Certificates:
Possession of an appropriate, valid California drivers' license.
Possession of certification as a Building Inspector issued by the ICC (International Code Council) or other equivalent state, national, or international association.
Senior Building Inspector
In addition to the qualifications for Building Inspector I/II:
Knowledge of
Principles and practices of technical and functional supervision, including work planning and instruction.
Appropriate fire, life, and safety prevention methods in construction.
Advanced knowledge of computer applications related to permitting and inspection load
City of San Mateo
Building Inspector I-II/II/Senior
balancing and scheduling.
Advanced knowledge of Building, Planning, and Code Enforcement workflow process.
Ability to
Provide technical and functional supervision to assigned staff, and effectively train less experienced staff.
Perform the most complex duties related to building inspection.
Provide expert technical building inspection assistance.
Create agendas and facilitate large project pre-construction meetings.
Research issues relevant to assigned area of responsibility, evaluate alternatives, make reasoned recommendations, and prepare and present effective reports.
Review plans and specifications for building related construction and determine practicability of plans, compliance with regulations and validity of permits.
Perform thorough and accurate inspections, alteration or repair of buildings, construction and enforce a wide range of building, zoning and related codes and regulations.
Experience and Training GuidelinesEducation
Any combination of experience and trainingeducation that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
At least two years of journey-level building inspection experience equivalent to that of a Building Inspector II.
Prior lead worker experience is highly desirable.
Education:
Equivalent to completion of the twelfth grade.
Equivalent to the completion of an Associate’s degree from an accredited college with major courses work in planning, architecture, construction technology or a related field is desirable
Licenses and Certificates:
Possession of an appropriate, valid California driver's license
Possession of ICC Commercial Building Inspector B2 and certification as a Combination Residential or Combination Building Inspector issued by the ICC (International Code Council) or other equivalent state, national, or international association.
City of San Mateo
Building Inspector I-II/II/Senior
Possession of an appropriate, valid California drivers' license.
ADA Special Requirement:
Essential duties require the following physical abilities and work environment:
Ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb, and lift up to 50 pounds occasionally and up to 75 pounds rarely; exposure to extreme noise, outdoors, confining work space, electrical hazards, vibration, chemicals, dust, toxic waste, mechanical hazards, and explosi,ve materials.
ADOPTED CC: 4-12-81
REVISED CC: 9-07-88, 5-20-02, 6-21-04, 5-3-21, XXXX
FORMER TITLES:
BARGAINING UNIT: GENERAL UNIT
FLSA: NON-EXEMPT
DOT: NO
PRE APPT MEDICAL: YES
SAFETY SENSITIVE: YES
REQUIRED HARASSMENT PREVENTION TRAINING: NON-SUPERVISORY FORM 700: YES
JOB CODES: BUILDING INSPECTOR I – 5031, BUILDING INSPECTOR II – 5030, BUILDING INTSPECTOR II (K RATE) – 5030K, SENIOR BUILDING INSPECTOR III – 50XX
DEVELOPMENT REVIEW TECHNICIAN I/II/SENIOR
DEFINITION
Under close supervision for the Development Review Technician I, and under general supervision for the Development Review Technician II and Senior Development Review TechnicianII, To performs a wide variety of technical, paraprofessional support, and customer service duties related to building permits and development or planning applications; . To serves the public at the Community Development Department front counterPermit Center; and preforms other related work as required.
DISTINGUISHING CHARACTERISTICS
Development Review Technician I - This is the entry level class in the Development Review Technician series that allows the employee to develop journey-level knowledge and skills. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Development Review Technician I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level.
Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. Employees are expected to demonstrate proficiency and advance to the Development Review Technician II classification.
Development Review Technician II - This is the journey level class in the Development Review Technician series and is distinguished from the I level by the assignment of the full range of duties.
Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. They Positions in this class are flexibly staffed and are normally can be filled by advancement from the I level.
This class is distinguished from the Senior Development Review Technician I in that the II may assist with staff training of employees in the Development Review Technician I classifications and perform more difficult and complex duties and may provide technical and functional guidance over lower-level classification staff as assigned.
This class is distinguished from the Senior Development Review Technician III in that the latter performs the most difficult and complex duties of the unit and provides technical and functional leadership supervision and guidance over lower-level classification.assigned staff.
Senior Development Review Technician – This is the advanced journey level in the Development Review Technician series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made.
Employees perform the most difficult and responsible types ofcomplex duties and serve as a lead
City of San Mateo
Development Review Technician I/II/Senior
worker to employees in the Development Review Technician I and Development Review Technician II classifications. assigned to classes within this series, including providing technical and functional supervision (day to day operations) over assigned personnel and performing the most complex duties assigned to the series. Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.
The Senior Development Review Technician is a flexibly staffed classification, and positions are generally filled by advancement from the journey level class of Development Review Technician II through a competitive process, or, when filled from the outside, require prior and advance development review or permit technician work experience.
SUPERVISION RECEIVED AND EXERCISED
Development Review Technician I - /II
Receives immediate supervision from the Permit Center Supervisor or higher-level department personnel and may receive technical and functional directiontraining and guidance from a Senior Development Review Technician II or Senior Development Review Technician III.
Development Review Technician II -
Receives general supervision from the Permit Center Supervisor or higher-level department personnel and may receive technical and functional lead direction from a Senior Development Review Technician III. May exercise technical and functional direction over provide training and guidance to Development Review Technician I.
Senior Development Review Technician -
Receives directiondirection from the Permit Center Supervisor or higher-level department personnel.
May eExercises technical and functional supervisionServes as a lead worker over Development Review Technicians I/II.
EXAMPLES OF ESSENTIAL DUTIES I/II -– Depending on assignment, duties may include, but are not limited to, the following:
Development Review Technician I/II
Assist the public at the front counter Permit Center, provide customer service in person, in writing, or by phone or by email regarding building and development review submittal/application permit requirements, including but not limited to permit and plan check applicable fees, plan review, permitting, and inspection processes and project status. and plan check filing procedures and processing, and permit inspection status.
City of San Mateo
Development Review Technician I/II/Senior
Screen and review Accept building permit and development review applications; review applications for completeness; enter permit data into an automated permitting software database; route plans and specifications to all applicable other City departments and/or outside agencies for review, and track plan review process.
Compile building permit and related data as directed, prepare various reports.
Review and issue permits for minor applications for conformance with ordinances, applicable state laws and department's standards, policies, and guidelines.
Calculate various fees, prepare fee estimates and apply fees to permits or other development review billings.
Approve and issue over-the-counter permits.
Build and maintain positive working relationships with co-workers, other City employees and the public using practical principles of good customer service.
Foster an environment that embraces diversity, integrity, trust, and respect.
Be an integral team player, which involves flexibility, cooperation, and communication.
Perform related duties as assigned.
Senior Development Review Technician
In addition to the duties listed above, duties may include the following:
Plan, prioritize, and review the work of staff assigned to a variety of development review support duties.
Assist the general public with questions regarding building and development review/permit requirements.
Accept building permit and development review applications, act as lead on complicated plan check input and questions.
Participate in evaluating the activities of staff, recommending improvements and modifications.
Coordinate and prepare counter coverage and daily/weekly task rotation schedules.
Provide and coordinate staff training; work with employees to correct deficiencies.
Compile building related data as directed; prepare various reports.
City of San Mateo
Development Review Technician I/II/Senior
MINIMUM QUALIFICATIONS
Development Review Technician I
Knowledge of:
Concepts and techniques of customer service.
Correct English usage, spelling, grammar, and punctuation.
Public counter customer service methods, procedures, computer equipment, and computer software applicable to assignment.
Basic arithmetic calculations.
Ability to:
Learn and apply front counter and permitting policies, concepts, and techniques.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports, and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 25 pounds or less (including blueprints).
Maintain, update, and ensure the accuracy of fiscal and customer records and data.
Make mathematical calculations.
Use sound judgment in recognizing scope of authority.
Operate and use office equipment including computers and applicable software.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
Utilize appropriate safety procedures and practices for assigned duties.
Establish and maintain effective working relationships with those contacted in the course of work.
City of San Mateo
Development Review Technician I/II/Senior
Work with various cultural and ethnic groups in a tactful and effective manner.
Communicate clearly and concisely, both orally and in writing.
Experience and TrainingEducation
Any combination of experience and training education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
At least oOne year of responsible office or clerical experience involving customer service is desirable.
TrainingEducation:
Equivalent to the completion of the twelfth grade supplemented by college course work in planning, architecture, construction technology or a related fieldbusiness or accounting.
Development Review Technician II
In addition to the qualifications for the Development Review Technician I:
Knowledge of:
Operations, procedures, policies and precedents of the City and the development review process
Principles, methods, and practices of plan checking.
Principles and techniques of work planning and coordination.
Basic knowledge of building codes and permitting
Ability to:
Balance multiple and complex work assignments and manage time wisely.
Understand and apply customer service concepts and techniques, internally and externally.
Coordinate and collaborate internally with various divisions and departments on the development review process.
Experience and TrainingEducation
City of San Mateo
Development Review Technician I/II/Senior
Any combination of experience and educationtraining that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
At least tTwo years of responsible experience similar to Development Review Technician I with the City.
TrainingEducation:
Equivalent to the completion of the twelfth grade supplemented by college course work in planning, architecture, construction technology or a related fieldbusiness or accounting.
Licenses and Certificates:
Possession of an International Code Council Permit Technician Certificate is desirable.
Senior Development Review Technician
In addition to the qualifications for the Development Review Technician II:
Knowledge of:
Principles and practices of technical and functional leadership.
Principles and techniques of plan checking.
Policies and procedures of fee assessment and collection.
Principles and practices of customer service.
Permit Center customer service methods, procedures, computer equipment, and computer software applicable to assignment.
English usage, spelling, grammar and punctuation.
Ability to:
Provide technical and functional leadership and eover Development Review Technicians I/II; effectively train staff and perform quality control.
Perform the most complex duties related to building permit issuance, development review applications and plan checking.
City of San Mateo
Development Review Technician I/II/Senior
Understand, interpret and explain department policies and proceduresIntermittently, review documents related to department operations.
Observe, identify and problem solve office operations and issues for the public.
Use sound judgment in recognizing scope of authority.
Operate and use modern office equipment including computers and applicable software.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities and act as a backup for lower- level staff as assigned.
Utilize appropriate safety procedures and practices for assigned duties.
Communicate effectively orally and in writing.
Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
Establish and maintain effective, cooperative and collaborative working relationships with others.
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
At least tTwo years of responsible journey level experience similarequivalent to Development Review Technician II with the City of San Mateo or permit technician positions in other jurisdictions.
Education:
Equivalent to the completion of an Associate’s degree from an accredited college with major courses work in planning, architecture, construction technology or a related field.
Licenses and Certificates:
Possession of an International Code Council Permit Technician Certificate is highly desirable and required within 12 months of employment.
Licenses and Certificates
Possession of an International Code Council Permit Technician Certificate is desirable.
City of San Mateo
Development Review Technician I/II/Senior
ADA Special Requirement:
Essential duties require the following physical abilities and work environment.
Typically, work is conducted in an office environment. Ability to sit, stand, walk, kneel, stoop, reach, twist, and climb, lift and carry up to 25 pounds; some exposure to noise, outdoors, electrical hazards, dust, and mechanical hazards.
ADOPTED CC: 8-07-94, 6-3-19
REVISED CC: 5-20-02, 6-21-04, XXXX
FORMER TITLES: DEVELOPMENT REVIEW TECHNICIAN
BARGAINING UNIT: GENERAL UNIT
FLSA: NON-EXEMPT
PERFORMANCE APPRAISAL: WHITE COLLAR TECHNICAL
DOT: NO
PRE APPT-MEDICAL: YES
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: NON-SUPERVISORY FORM 700: YES
JOB CODES: DEVELOPMENT REVIEW TECHNICIAN I 5176,
DEVELOPMENT REVIEW TECHNICIAN II 5174
Senior DEVELOPMENT REVIEW TECHNICIAN III 5177
HOUSING SPECIALIST I/II/SENIOR
DEFINITION
Under general close supervision for the Housing Specialist I, and under general supervision for the Housing Specialist II and Senior Housing Specialist, performs a wide variety of professional and technical duties related toto implementing varied housing and redevelopment projects and programs; to assist property owners and others in obtainingadministersing loans and grants funds to improve housing, commercial and industrial properties; assists in the to development of policies and programs related tosing housing and neighborhood servicesassist in the development of and application for new programs to benefit the City; and performs ing other related work as required.to do related work as required.
DISTINGUISHING CHARACTERISTICS
Housing Specialist I – This is the entry level class in this technical/professionae Housing Specialist l series that allows the employee to develop journey-level knowledge and skills.
Incumbents Positions in this class typically have some housing related experience and perform grant and loan case management while learning the rules and regulations of various housing and redevelopment programsa range of duties related to housing program implementation, grant and loan administration, and other housing and neighborhood service policy related work under close supervision. Employees are expected to demonstrate proficiency and advance to the Housing Specialist II classification.This class is alternately staffed with Housing Specialist II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class.
Housing Specialist II – This is the experienced journey level of this class series in the Housing Specialist series and is distinguished from the I level by the assignment of the full range of duties.
Employees at this level are, fully capable ofindependently performing a variety of duties related to housing program implementation, grant and loan administration, and other housing and neighborhood service policy related work.to housing, commercial and industrial property upgrading, development and redevelopment. They may assist with training of employees in the Housing Specialist I classifications and perform more difficult and complex dutiesThis class is distinguished from Housing Supervisor, in that the latter is the first full supervisory level of the class series, with primary responsibility for either major housing and redevelopment programs for the City.
Senior Housing Specialist – This is the advanced journey level in the Housing Specialist series.
Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, and by the amount of time spent performing the duties. Employees perform the most difficult and complex duties and can may serve as a lead worker to employees in the Housing Specialist I and II classifications. Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.
City of San Mateo
Housing Specialist I/II
The Senior Housing Specialist is a flexibly staffed classification, and positions are generally filled by advancement from the journey level class of Housing Specialist II through a competitive process, or, when filled from the outside, require prior and advanced housing related experience.
SUPERVISION RECEIVED AND EXERCISED
Housing Specialist I - Receives immediate supervision from the Housing Manager or higher-level department personnel and may receive training and guidance from a Housing Specialist II or Senior Housing Specialist.
Housing Specialist II - Receives general supervision from the Housing Manager or higher-level department personnel and may receive technical and functional lead direction from the Senior Housing Specialist. May provide training and guidance to the Housing Specialist I.
Senior Housing Specialist - Receives general directionsupervision from the Housing Manager or higher-level department personnel. May Can serve as a lead worker over Housing Specialists I/II.
Receives technical and functional supervision from the Housing Supervisor.
May exercise technical or project supervision over less experienced Housing Specialists and office support staff.
EXAMPLES OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:
Housing Specialist I/II
Review, analyze, evaluate and recommend adoption of federal, state and local programs to meet City housing, commercial and industrial redevelopment needs; structure and modify programs to meet specific City circumstances.
Act as project managerProject management support for City-sponsored affordable housing projects related to, carrying such projects from site acquisition through, financing, contract administration, dispute mediation, entitlement and completionconstruction.
Act as project manager for redevelopment projects, including those with housing, commercial and industrial components.
Coordinates the preparation of the Community Development Block Grant (CDBG) Consolidated Plan, Annual Action Plan, and Consolidated Annual Performance Evaluation Report (CAPER).
Oversees; and ensures compliance with federal CDBG budgeting, recordkeeping, reporting and auditing requirements.
Serve as staff to the Community Relations Commission.
City of San Mateo
Housing Specialist I/II
Administer and implement Housing Element policies and programs.
Administer the City's Below Market Rate (BMR) Program, First-time Homebuyers Program and various housing improvement programs.
Provide project administration assistance to subgrantee agencies funded through federal agencies.
Assist in the coordination of special housing projects.
Negotiate and monitor contracts with private and non-profit developers, contractors and homeowners for the construction and rehabilitation of housing.
Process housing and commercial loans and grants from application through construction completion and loan servicing; determine property improvement needs; originate loans; prepare specifications and coordinate project bidding and management stages; conduct progress inspections and authorize disbursements; mediate disputes between the property owner and the contractor.
Publicize and prepare marketing information for the City's various housing and redevelopment projects; meet with individuals and groups to disseminate such information; attend public meetings as a City representative, as assigned.
Conduct various studies and analysis regarding project feasibility and economic returns; prepare statistical, financial, environmental and other technical analyses and reports.
Assist with the acquisition and disposal of real property; assist in the administration of the resale program for City-sponsored affordable housing.
Provide staff support for the redevelopment agency; coordinate aspects of assigned projects with the work of other City staff, such as Planning and Public Works.
Maintain accurate records and files of assigned projects and cases; monitor funds expended; prepare a variety of periodic and special reports related to grant, loan and City-sponsored programs.; may provide input into annual budget requests; and assist with monitoring the budget.
Senior Housing Specialist
In addition to the duties listed above, duties may include the following:
Assist in preparation and monitoring of the Division’s budget.
Serve as a liaison with county, regional, state and federal agencies and private industry in the City of San Mateo
Housing Specialist I/II
development and coordination of housing programs and projects.
Act as project manager for City-sponsored affordable housing projects, carrying such projects from site acquisition through financing, contract administration, dispute mediation and completion.
Assist with the acquisition and disposal of real property; assist in the administration of the resale program for City-sponsored affordable housing.
May serve as a lead worker over Housing Specialists I/II.
QUALIFICATIONS
Knowledge of:
Housing Specialist I
Knowledge of:
Analytical and report preparation methods and techniques.
C
omputer applications related to the work.
Techniques for effectively dealing with people from various socio-economic, ethnic and age groups.
Standard office practices and procedures, including the use of standard office equipment, technology and software.
City of San Mateo
Housing Specialist I/II
Basic housing, real property development and real estate financing concepts, laws and techniques.
Basic construction terminology and concepts, including the interpretation of plans and
specifications.
Ability to
Analyze, interpret, apply and explain various laws, rules, codes and regulations related to housing, economic and/or redevelopment, including grant and loan administration.
Research and analyze technical and statistical data, evaluate alternatives and make sound recommendations.
Quickly learn the laws, rules, regulations and procedures related to the work.
Prepare clear, concise, and accurate correspondence, reports and other written materials.
Maintain accurate records and files.
Coordinate multiple projects and meet critical deadlines.
Represent the City effectively in meetings with others.
Establish and maintain effective working relationships with those contacted in the course of the work.
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
At least one year of administrative support experience, preferably in a setting which provides a knowledge of housing concepts and terminology.
City of San Mateo
Housing Specialist I/II
Education:
Equivalent to a degree from a four-year college or university with major coursework in public or business administration, finance, economics, planning or cloeslyclosely related field. Work experience in housing related rolepositions may be substituted for the education on a year-for- year basis to a minimum of two years.
Housing Specialist II
In addition to the qualifications for the Housing Specialist I:
Knowledge of
In addition to the above:
Real property acquisition principles and appraisal techniques.
Federal, state and local laws, codes and regulations related to housing and/or redevelopment projects.
Grant and contract administration principles and techniques.
Principles of building construction and rehabilitation.
Basic budgeting principles and practices.
Basic methods for publicizing and disseminating information regarding housing and other projects.
Ability to:
City of San Mateo
Housing Specialist I/II
H
ousing Specialist I
A
nalyze, interpret, apply and explain various laws, rules, codes and regulations related to housing, economic and/or redevelopment, including grant and loan administration.
R
esearch and analyze technical and statistical data, evaluate alternatives and make sound recommendations.
Q
uickly learn the laws, rules, regulations and procedures related to the work.
Pr
epare clear, concise, and accurate correspondence, reports and other written materials.
M
aintain accurate records and files.
C
oordinate multiple projects and meet critical deadlines.
R
epresent the City effectively in meetings with others.
Es
tablish and maintain effective working relationships with those contacted in the course of the work.
Housing Specialist II
In
City of San Mateo
Housing Specialist I/II
addition to the above:
Interpret, apply and explain various laws, codes and regulations related to varied housing and redevelopment programs and projects.
Independently follow through and coordinate multiple projects concurrently.
Prepare and analyze construction bid documents, specifications and contracts.
Analyze financial statements and real property documents.
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
At least two years of experience in a housing or related field at a level equivalent to thethat of Housing Specialist I.
Education:
Equivalent to a degree from a four-year college or university with major coursework in public or business administration, finance, economics, planning or closely related field. Work experience in housing related positionsrole may be substituted for the education on a year-for- year basis to a minimum of two years.
Senior Housing Specialist
In addition to the qualifications for the Housing Specialist II:
Knowledge of
Real property acquisition principles and appraisal techniques.
Advanced grant and contract administration principles and techniques.
Advanced budgeting principles and practices.
City of San Mateo
Housing Specialist I/II
Ability to
Plan and direct the operations of complex programs.
Analyze and apply complex governmental instructions, regulations and legislation.
Lead staff, effectively delegate work, and maintain a positive work environment.
Experience and TrainingEducation
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Experience:
At least five years of experience in a housing or related field, with at least two years of experience at a level equivalent to the Housing Specialist II.
TrainingEducation:
A bachelor’s Equivalent to a degree or equivalents from a four-year college or university with major coursework in public or business administration, finance, economics, planning or closely related field.
An advancedA master’s degree in public or business administration, finance, economics, planning or a closely related field from an accredited college or university may substitute for one year of work experience.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Housing Specialist I
One year of administrative support experience, preferably in a setting which provides a knowledge of housing and/or redevelopment concepts and terminology.
Housing Specialist II
In addition to the above, two years of experience in administering housing and/or redevelopment programs and projects at a level equivalent to the City's class of Housing Specialist I.
Training:
City of San Mateo
Housing Specialist I/II
Equivalent to graduation from a four-year college or university with major coursework in public or business administration, finance, economics or a field related to the work.
Experience in housing program or redevelopment staff support may be substituted for the education on a year for year basis to a minimum of two years.
License or Certificate:
Possession of, or ability to obtain, a valid California driver's license.
ADA Special Requirement:
Essential duties require the following physical abilities and work environment:
Typically, work is conducted in an office environment. Ability to sit, stand, walk, kneel, stoop, reach, twist, and climb, lift and carry up to 25 pounds; some exposure to noise, outdoors, electrical hazards, dust, and mechanical hazards.
Ability to work in a standard office environment with some exposure to the outdoors.
ADOPTED CC: 4-12-81
REVISED CC: 9-07-88, 12-05-88, 6-15-92, 5-20-02 , 12-07-15, 7-28-25 FORMER TITLES:
BARGAINING UNIT: GENERAL UNIT
FLSA: NON-EXEMPT
PERFORMANCE APPRAISAL: WHITE COLLAR TECHNICAL
DOT: NO
PRE APPT-MEDICAL: NO
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES
JOB CODES: HOUSING SPECIALIST I – 5237, HOUSING SPECIALIST II -– 5234, SENIOR HOUSING SPECIALIST- 5486
ABOLISHED: