City Council Regular Meeting Minutes – 5/19/2025 Page 1 6 1
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COUNCIL MEMBERS
Rob Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
May 19, 2025
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Newsom, Deputy Mayor Loraine, Council Members: Fernandez, Cwirko-Godycki, and Diaz Nash AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.
CEREMONIAL
1. Public Works Week – Proclamation - Matt Fabry, Public Works Director, received the proclamation.
2. LGBTQIA+ Commission – Proclamation - Dana Johnson, Commissioner, received the proclamation.
3. Mental Health Month – Proclamation - Walter Ng, Community Engagement Supervisor at StarVista Crisis Center, received the proclamation.
4. Lew Cohen – Proclamation – (Item was removed from the agenda at the request of staff to be rescheduled.)
CONSENT CALENDAR
The following items, 5 through 16, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there was one speaker.
Allison MacQueen expressed support for Item 14 and urged the city to prioritize daylighting near schools before classes resume in August to ensure student safety. She also recommended coordinating with school districts and PTAs to amplify communication about the new safety measures.
Moved: Cwirko-Godycki, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.
5. City Council Meeting Minutes – Approval
Approve the minutes of the City Council meetings as follows: the special and regular meetings held on April 7, 2025, and April 21, 2025; and the special meetings held on April 17, 2025, and April 24, 2025.
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6. LGBTQIA+ Progress Pride Flag Display at City Hall – Adoption Adopt a Resolution to direct that the LGBTQIA+ Progress Pride Flag be flown in recognition of Pride Month Pursuant to the City's Flag Policy beginning June 1, 2025, and continuing through June 30, 2025.
Enactment: Resolution No. 43 (2025)
7. 29 Baytree Way and 22 De Sabla Road – Final Parcel Map Approval Adopt a Resolution to approve the final parcel map for a condominium conversion located at 29 Baytree Way and 22 De Sabla Road in substantially the form presented.
Enactment: Resolution No. 44 (2025)
8. Metropolitan Transportation Commission Transit-Oriented Communities Policy Grant – Adoption Adopt a Resolution committing to completing the City of San Mateo’s tasks toward achieving compliance with the Metropolitan Transportation Commission’s (MTC) Transit-Oriented Communities (TOC) Policy, as a condition for MTC to allocate regional discretionary funding to the Housing Policy Development Project (Grand Nexus Study).
Enactment: Resolution No. 45 (2025)
9. Fleet Maintenance Services – Agreement Approval
Adopt a Resolution approving an alternative purchasing procedure to award a two-year agreement to Vector Fleet Management, LLC, for Fleet Maintenance Services in the amount of $2,261,226.42, with three one-year extensions subject to future Council approval; establish an annual contingency in the amount of $75,000 per agreement year; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.
Enactment: Resolution No. 46 (2025)
10. Wastewater Treatment Plant, Digester 2 Coating Project – Agreement Approval Approve an Agreement with Brand Safway to conduct Wastewater Treatment Plant Digester 2 Coatings in an amount not to exceed $406,881.35; approve a contingency of $82,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve any necessary change orders within the approved contingency amount.
11. East San Mateo Sanitary Sewer Lift Station Rehabilitation Project – Amendment Approve Amendment No. 6 with Schaaf & Wheeler for professional design services for the East San Mateo Sanitary Sewer Lift Station Rehabilitation Project to provide engineering services during construction in an amount not to exceed $334,247, for a total agreement amount of $2,396,431; amend the Scope of Project; extend the term; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the balance of the previously approved contingency.
12. On-Call Professional Consultant Services Agreement – Amendment Approval Approve Amendment No. 3 to the agreement with Sanbell-Bay Area, formerly Bellecci & Associates, for on-call professional design services increasing the agreement amount by $200,000, for a new agreement total of $450,000; extending the term of the Agreement to June 30, 2027; and authorizing the Director of Public Works to execute amendments within the Agreement amount including no-cost extensions.
13. 2025 Annual Investment Policy – Approval
Adopt a Resolution approving the City of San Mateo 2025 Investment Policy and authorizing investments in United States Treasury obligations, Federal Agency obligations and State and Local Municipal obligations with a maximum City Council Regular Meeting Minutes – 5/19/2025 Page 3 6 1
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maturity of up to seven years and an aggregate amount not to exceed ten percent of the City’s investment portfolio at the time of purchase.
Enactment: Resolution No. 47 (2025)
14. Citywide Curb Painting, AB413 Red zones, Markers, Delineators, and Striping Services – Amendment Approve Amendment No. 1 to the Agreement with Quality Striping, Inc. for thermoplastic, painting, and marking services to increase the Agreement amount by $230,000, for a total revised Agreement amount of $320,000; update the payment rates; extend the term through June 30, 2026; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue no-cost time extensions.
15. 2000 South Delaware Affordable Housing Development – Agreements Approve the subordination of specified sections of the City Regulatory Agreement with MP Delaware LLC for the 2000 South Delaware Affordable Housing Development to the Deed of Trust of the senior lender, Housing Trust Silicon Valley, and authorize the City Manager to execute a Subordination Agreement and other agreements associated with this transaction that do not differ from the term sheet approved by the City Council on August 19, 2024.
16. Investment Advisory Services – Agreement
Approve an agreement with Chandler Asset Management for Investment Advisory Services and authorize the Finance Director to execute the agreement in substantially the form presented.
PUBLIC COMMENT
Michael Sevillia reiterated his request to eliminate the 14-day reservation window for VIP golf memberships at Poplar Creek, citing ongoing accessibility challenges for residents and concerns about revenue loss associated with the restaurant and event space closure. Andrew Reback expressed disappointment over the planned 18-month closure of the Marina Library without a temporary replacement, urging the City to consider establishing a modest interim facility to serve Parkside residents, particularly students and seniors. Andrew Ryan commented on the City’s administration of Mills Act contracts, citing a lack of inspections and significant tax breaks to affluent property owners, and called for contract cancellations and stronger enforcement measures before any expansion of preservation programs. Frank Elliott raised concerns about the financial and operational sustainability of the City’s historic preservation initiative and the Rincon contract, recommending that the Council reconsider or reduce the scope of the project due to anticipated costs and limited benefits. Rick Bonilla echoed concerns regarding Mills Act administration and the Rincon contract, calling for an immediate investigation, public disclosure of findings, and cancellation of the contract. Laurie Hietter expressed support for the City’s commitment to historic preservation, stating that the Rincon project is consistent with the General Plan and long-established goals, and clarified that the contract amount is $330,000, not $500,000 as previously stated.
Council recessed from 8:30 p.m. to 8:35 p.m.
PUBLIC HEARING
17. Downtown Business Improvement Area – Annual Renewal Jennifer Chen, Economic Development Manager, and Mackenzie Jakoubek, Executive Director of the DSMA, gave the presentation.
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Public Comment
Cathy Levitt praised the Downtown San Mateo Association (DSMA) for helping her bank engage with weekend visitors through events which brought in referrals and boosted visibility despite being closed on weekends. Amy Lee shared how downtown events have shifted her view of downtown from a destination to a community space, citing Boba Day and the Head West Market as examples that brought new vibrancy and business discovery. Robert Anderson emphasized the DSMA’s role in supporting small businesses and praised the city’s strong partnership across departments in keeping downtown clean, safe, and vibrant. Erica Wood supported DSMA’s work, highlighting the city’s growing regional reputation and the positive impact of downtown events, banners, and new business celebrations. Lorry Morales expressed appreciation for the increased visibility and support DSMA has brought to her area through videos, new banners, and consistent advocacy. Rick applauded the transformation of downtown since the early 1990s, crediting the DSMA’s leadership and local merchants for creating a more vibrant, engaging environment and voiced his support for the resolution to renew DSMA’s funding.
Council asked questions and made comments. The council requested expanding merchant education and volunteer outreach, strategic use of the $240,000 DSMA reserve, and consideration of staff salary increases. They also encouraged more diverse downtown events, targeted programming for teens and seniors, and praised new initiatives like the pedestrian scramble.
Motion to Adopt a Resolution to Levy the Annual Assessments for the Downtown Business Improvement Area for fiscal year 2025-26.
Moved: Fernandez, Seconded: Loraine
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.
Enactment: Resolution No. 48 (2025)
18. 2025-26 Community Development Block Grant Annual Action Plan – Adoption Rachel Horst, Housing Manager, and Jennifer Mora, Housing Specialist, gave the presentation.
Public Comment – there were no speakers.
Motion to Adopt the 2025-26 Community Development Block Grant (CDBG) Annual Action Plan and direct staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD); authorize the City Manager to execute the Funding Agreement with HUD for CDBG funds.
Moved: Fernandez, Seconded: Cwirko-Godycki
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.
NEW BUSINESS
19. Worker Resource Center Update and Agreement Renewal Terms – Presentation Rachel Horst, Housing Manager, gave the presentation from Samaritan House on the Worker Resource Center.
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The City Council gave direction to move forward with renewing the agreement with Samaritan House to continue operations of the Worker Resource Center for a three-year term at $195,000 annually. Housing staff will draft the operations agreement and pursue a three-year lease renewal, both of which will return to Council for formal approval.
Public Comment – there were no speakers.
20. Climate Action Plan – Annual Progress Report
Andrea Chow, Sustainability Analyst, gave a progress report on the implementation of the City's Climate Action Plan. The City Council gave feedback and encouraged staff to continue promoting rebates and resources to help residents save money while reducing their carbon footprint. Councilmembers also emphasized the importance of the City’s electric vehicle fleet goals and commended staff for being responsive to community concerns by implementing pedestrian safety improvements in Downtown.
Public Comment – there were no speakers.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events.
City Manager, Khojikian, is reviewing tenant concerns about overnight parking in city-owned garages and will report back to Council with an update.
ADJOURNMENT –The meeting adjourned at 10:25 p.m.
APPROVED BY: SUBMITTED BY:
Rob Newsom Jr., Mayor Martin McTaggart, City Clerk