City Council Regular Meeting Minutes – 7/28/2025 Page 1
COUNCIL MEMBERS
Robert Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko- Godycki
Lisa Diaz Nash
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www. cityofsanmateo. org
July 28, 2025
City Hall Council Chambers 7: 00 PM
Regular Meeting
CALL TO ORDER at 7: 15 p. m.
Pledge of Allegiance
Roll Call
Present: Mayor Newsom, Deputy Mayor Loraine, Council Members: Fernandez, Cwirko- Godycki, and Diaz Nash AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.
CEREMONIAL
1. Park and Recreation Month – Proclamation - Marie Silva, Deputy Director of Parks & Recreation, received the proclamation
2. Disability Pride Month – Proclamation - Legia Andradi Zuniga, Executive Director of the Center for Independence of Individuals with Disabilities, received the proclamation virtually.
3. Rethink Waste 2025 Trash to Art Contest Winners – Recognition - Raina Osigua, Environmental Education Associate, gave a presentation to recognize Mac S. and Hanya L.
CONSENT CALENDAR
The following items, 4 through 28, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were two speakers.
Public Comment: Michael Ragan supported the Hillsdale safety project, highlighting its broader neighborhood benefits and requested ongoing community involvement in planning. Kabir Sulur proposed using an AI tool developed by Compass Point Mentorship to generate accessible summaries of city council meetings from video and transcript data.
Motion passed 5- 0.
Moved: Cwirko- Godycki, Seconded: Diaz Nash
Ayes: Newsom, Loraine, Fernandez, Cwirko- Godycki, and Diaz Nash Noes: None
4. City Council Meeting Minutes – Approval
Approve the minutes of the City Council meetings as follows: the special and regular meetings held on May 5, 2025, May 19, 2025, June 2, 2025, and June 16, 2025; and the special meetings held on May 6, 2025, May 7, 2025, May 10, 2025, May 15, 2025, May 27, 2025.
5. Zoning Code Amendments and Below Market Rate Program Update — Ordinance Adoption Docusign Envelope ID: E946FA54- 406B- 4A7B- A935- B1AFC1759D6E City Council Regular Meeting Minutes – 7/28/2025 Page 2 Adopt an Ordinance amending the Zoning Code ( Title 27) to address affordable housing compliance options, planning application procedures, and set minimum densities for residential mixed- use development projects; and find that the Ordinance is exempt from further environmental review pursuant to California Environmental Quality Act ( CEQA) Section 15183.
Enactment: Ordinance Nos. 2025- 05
6. Small Wireless Facility Permit Support Services — Agreements Approve professional consultant services agreements for small wireless facilities permit review support services through May 31, 2027, with up to two optional one- year extensions, with: Anchor Engineering, Inc. d/ b/ a ANCHOR, in an amount not to exceed $ 250, 000; and Gunnerson Consulting & Communication Site Services, LLC in an amount not to exceed $ 250, 000; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue amendments within the budget amount including no- cost term extensions.
7. Citywide Custodial Services – Agreement
Adopt a Resolution approving an alternative purchasing procedure to award a three- year agreement to Impec Group, LLC for Citywide Custodial Services in the amount of $ 3, 581, 907. 00, with two optional one- year extensions subject to future Council approval; establish an annual contingency in the amount of $ 110, 000 per agreement year; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.
Enactment: Resolution No. 78 ( 2025)
8. Wastewater Treatment Plant Upgrade Construction Services – Contingency Increase Approve an increase in the amount of $ 19, 500, 000 to the City’ s contingency budget for its contract with Sundt Construction, Inc. for construction of the Wastewater Treatment Plant Upgrade and Expansion Project; and authorize the Public Works Director to issue change orders within the contingency amount.
9. Hillsdale High School/ 31st Avenue Pedestrian Safety Improvement Project – Grant Acceptance, Appropriation, and Supplemental Agreement
of the City’ s Measure A funds as a local match to the Hillsdale High School/ 31st Avenue Pedestrian Safety Improvement Project; approve a supplemental agreement with San Mateo County Transportation Authority to receive the grant funding; and authorize the City Manager to execute the agreement in substantially the form presented and any necessary future no- cost term extensions.
Enactment: Resolution No. 79 ( 2025)
10. Wastewater Treatment Plant Upgrade Engineering Services During Construction – Amendment and Contingency Increase
Approve Amendment No. 13 to the agreement with HDR Engineering, Inc. for engineering services during construction for the Wastewater Treatment Plant Upgrade and Expansion Project extending the term of the Agreement from August 31, 2025 through May 31, 2026; increase the contingency reserve by $ 1, 500, 000; and authorize the Public Works Director to execute the amendment and issue change orders within the contingency amount.
11. Humboldt Street Paving with the City of Burlingame — Revised Cost Sharing Agreement Approve a Cost Sharing Agreement with the City of Burlingame for the Paving of Humboldt Street in conjunction with Burlingame’ s 2025 Street Resurfacing Project with an estimated cost to the City in the amount of $ 150, 000. 00; and authorize the City Manager to execute the Agreement in substantially the form presented.
Docusign Envelope ID: E946FA54- 406B- 4A7B- A935- B1AFC1759D6E City Council Regular Meeting Minutes – 7/28/2025 Page 3
12. Citywide Elevator Maintenance Services – Agreement
Adopt a Resolution approving an alternative purchasing procedure to award a three- year agreement to Advanced Elevator Solutions, Inc. for Citywide Elevator Maintenance Services in the amount of $ 232, 200, with two optional one- year extensions subject to future Council approval; establish an annual contingency in the amount of $ 8, 000 per year of the initial three- year agreement; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.
Enactment: Resolution No. 80 ( 2025)
13. Poplar Creek Tenant Improvements – Agreement
Approve and authorize the City Manager to execute an agreement with Jon K Takata Corporation d/ b/ a Restoration Management Company to provide contractual services in an amount not to exceed $ 1, 265, 263. 23; increase the construction contract contingency to $ 50, 000; and authorize the Public Works Director to issue change orders within the contingency amount.
14. Citywide Street Rehabilitation Package 6B- 1 — Agreement Approve an agreement with G. Bortolotto & Company, Inc. in the amount of $ 2, 588, 392. 25; establish a contingency reserve in the amount of $ 389, 000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.
15. Main Library Lighting Controls Equipment – Purchase Agreement Adopt a Resolution approving a purchase agreement with Graybar Electric Company, Inc. to provide lighting controls equipment to the Main Library in an amount not to exceed $ 183, 911. 28; establish a contingency of 18, 000. 00; and authorize the Public Works Director to issue change orders within the contingency and execute the agreement in substantially the form presented.
Enactment: Resolution No. 81 ( 2025)
16. Citywide Surface Treatment Package 4A- 1 Project — Agreement Approve an agreement with American Asphalt Repair & Resurfacing Co., Inc. for Citywide Surface Treatment Package 4A- 1 Project in the amount of $ 3, 110, 671; establish a contingency reserve in the amount of $ 311, 000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.
17. North Shoreview Flood Assessment District - Compensation Agreement Approve a compensation agreement with County of San Mateo for levying of the North Shoreview Flood Assessment District fee and authorize the City Manager to execute the agreement in substantially the form presented.
18. 2nd and El Camino Real and Central Parking Garages Elevator Controls Upgrade – Agreement Approve an agreement with Consolidated CM, Inc. for professional construction management services for an elevator controls upgrade at the 2nd and El Camino Parking Garage in an amount not to exceed $ 147, 950 for a term through June 30, 2026; establish a contingency reserve in the amount of $ 15, 000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
Docusign Envelope ID: E946FA54- 406B- 4A7B- A935- B1AFC1759D6E City Council Regular Meeting Minutes – 7/28/2025 Page 4
19. City Hall Council Chambers Audio- Visual Upgrades – Construction Contract Award a contract to Mark Latimer & Associates, Inc. dba Coda Technology Group for the City Hall Council Chambers Audio- Visual Upgrades project in the amount of $ 562, 389. 08; establish a contingency of $ 56, 000; authorize the City Manager to execute the contract in substantially the form presented; and authorize the Public Works Director to issue change orders within the contingency amount.
20. Juvenile Diversion Program Case Management Services – Contract and Amendment Approve a three year contract with the Youth Service Bureau of the YMCA of San Francisco for Juvenile Diversion Program case management services in the total amount of $ 623, 308; approve Amendment No. 6 to the agreement with the County of San Mateo to increase the reimbursement amount by $ 270, 892 for case management services for the San Mateo Police Department Juvenile Diversion Program; approve a change order in the amount of 38, 576 to cover the final costs for juvenile diversion case management services rendered in FY24/ 25; approve a contingency reserve of $ 50, 000 and authorize the Chief of Police to issue change orders within that reserve; and authorize the Chief of Police to execute the documents in substantially the form presented.
21. Police Recruit Training Officer Assignment – Agreement Approve an agreement with Alameda County Sheriff' s Office for the assignment of one police officer to the Alameda County Sheriff' s Office Regional Training Center, and authorize the Chief of Police to execute the agreement in substantially the form presented.
22. Building Inspector, Development Review Technician, and Housing Specialist Series; and Salary Schedule: Senior Housing Specialist – Job Specification Updates
Adopt a Resolution to approve updates to the job specifications for three series: 1) Building Inspector I- II- Senior, 2) Development Review Technician I- II- Senior, and 3) Housing Specialist I- II- Senior; and to approve the salary schedule for the classification of Senior Housing Specialist.
Enactment: Resolution No. 82 ( 2025)
23. Solid Waste Technician Reclassification – Approval
Adopt a Resolution to approve the reclassification of the incumbent in the Administrative Assistant position in the Waste Management division of the Public Works Department to Solid Waste Technician.
Enactment: Resolution No. 83 ( 2025)
24. Finance and Human Resources Services for San Mateo Consolidated Fire Department – Agreement Approve an agreement between the City of San Mateo and the San Mateo Consolidated Fire Department for Finance and Human Resources services for a five- year term beginning August 1, 2025, and ending June 30, 2030, with estimated compensation to the City in the amount of $ 6, 147, 039. 18; and authorize the City Manager to execute the Agreement in substantially the form presented.
25. Congregate Nutrition Program — Interagency Agreement Approve an interagency agreement with the County of San Mateo for Fiscal Year 2025- 2026 to partially fund a congregate nutrition program through the Older Americans Act for up to $ 48, 096; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
26. Central Park Phase 1 Playground Improvements Project – Agreement Amendment No. 3 Approve Amendment No. 3 to the agreement with RRM Design Group ( RRM) to extend the term of the agreement from December 31, 2025 to December 31, 2026.
27. Climate Adaptation Plan for Sea Level Rise – Agreement Docusign Envelope ID: E946FA54- 406B- 4A7B- A935- B1AFC1759D6E City Council Regular Meeting Minutes – 7/28/2025 Page 5 Approve an agreement with Environmental Science Associates ( ESA) for the development of a Climate Adaptation Plan for Sea Level Rise in the amount of $ 420, 000 for a term from August 1, 2025, through August 1, 2028; and authorize the City Manager to execute the agreement in substantially the form presented.
28. Electrify San Mateo Sustainable Building Strategy – Adoption Adopt a Resolution to adopt the Electrify San Mateo Sustainable Building Strategy establishing policy direction for decarbonizing existing buildings in San Mateo.
Enactment: Resolution No. 84 ( 2025)
END OF CONSENT CALENDAR
PUBLIC COMMENT
Kevin Simpson urged the council to recognize pedestrian injuries and fatalities as a citywide emergency. Michael Ragan expressed frustration that the long- delayed Hillsdale High pedestrian safety project was deprioritized, despite years of advocacy and neighborhood need. Trina Pierce voiced concern that the city continues to ignore North Central’ s seniors and residents by not restoring promised parking or addressing longstanding safety issues.
Mike Swire gave a presentation on behalf of Move San Mateo and advocated to preserve the Humboldt bike lanes, citing crash data, public support, and opposition to costly and unpopular alternative proposals. Marvin Hendrix called for the city to restore 100 parking spaces on Humboldt, stating North Central residents feel ignored and disrespected. Andrew Ryan called for the city to cancel wasteful Mills Act contracts, citing mismanagement, lost tax revenue, and lack of public benefit. Frank Elliott requested a transparent process and diverse policy options for updating the historic ordinance, particularly in light of Baywood' s pending designation. Taso Zografos suggested restoring parking and removing bike lanes due to safety concerns.
NEW BUSINESS
City staff made a request to the Council that agenda item 30 be considered as the first discussion item due to public interest and attendance. City Council provided a consensus to approve this request.
30. Emergency Rental Assistance Program - Adoption and Agreement Jennifer Mora, Housing Specialist I and La Trice Taylor, Senior Director of Programs and Services of Samaritan House, gave the presentation.
Public Comment:
Kary Eldridge, speaking on behalf of Our Home San Mateo, expressed strong support for the rent relief fund and urged the Council to consider expanding relocation assistance beyond the one month currently required by state law. Hiram Duvan expressed appreciation for the rental assistance program but also raised some concerns about access. Mitch Spiegel supported the program and urged clearer eligibility criteria, stronger fraud prevention measures, and earlier landlord involvement. Ligia Andrade Zuniga voiced support for the program, emphasizing its importance in helping people with disabilities remain housed and avoid institutionalization.
Council asked questions and made comments.
Motion to adopt a Resolution to establish an Emergency Rental Assistance Program, appropriate $ 168, 000 from the Low and Moderate Income Asset Fund for FY 2025- 26, approve an agreement with Samaritan House to administer the program, and authorize the City Manager to execute the agreement in substantially the form presented. Motion passed 5- 0.
Docusign Envelope ID: E946FA54- 406B- 4A7B- A935- B1AFC1759D6E City Council Regular Meeting Minutes – 7/28/2025 Page 6 Moved: Newsom Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko- Godycki, and Diaz Nash Noes: None
Enactment: Resolution No. 85 ( 2025)
OLD BUSINESS
29. Amendment to Contribution Limits for City Candidate Campaigns – Ordinance Introduction and Public Financing Briefing
Martin McTaggart, City Clerk, gave the presentation.
Public Comment:
Dave C. supported exploring public campaign financing with spending limits but urged caution due to ethical concerns and unresolved logistical challenges.
The Council approved the staff recommendation as presented. Additionally, the Council deliberated public financing of candidate campaigns and no action was taken to proceed with implementation at this time.
Motion to introduce an Ordinance to amend San Mateo Municipal Code Chapter 2. 80: " Contributions and Loans to City Candidate Campaigns” to adjust contribution limits for individuals to $ 1, 000, thereby aligning with organizational contribution limits, link future contribution limits adjustments to the CPI, and enhance incentives for participation in the voluntary expenditure limits program, all in accordance with Council direction. Receive an informational briefing on Public Financing of City Candidate Campaigns and provide direction on future action.
Motion passed 5- 0.
Moved: Newsom, Seconded: Cwirko- Godycki,
Ayes: Newsom, Loraine, Fernandez, Cwirko- Godycki, and Diaz Nash Noes: None
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events, along with updates.
City will continue enforcement of the prohibition on lodging in vehicles starting August 4. Staff will prepare for a study session on food truck and street vendor regulations scheduled for September 15. A community meeting regarding Humboldt bike lanes and traffic calming measures is planned for August 25, with further updates and decisions expected later in the year.
The City Manager and City Clerk will consult with local foundations and bring a liaison proposal to the August 18 Council meeting.
Staff will gather additional information concerning the Muwekma Ohlone Tribe proclamation request. Site visits and outreach regarding Mills Act properties are ongoing, with staff to report back at the next council meeting.
Council members will raise awareness regarding the closure of Planned Parenthood clinics. The City Manager and Council will explore options for supporting the Pride Center’ s temporary relocation.
ADJOURNMENT – The meeting adjourned at 10: 55 p. m.
Docusign Envelope ID: E946FA54- 406B- 4A7B- A935- B1AFC1759D6E City Council Regular Meeting Minutes – 7/28/2025 Page 7 APPROVED BY: SUBMITTED BY:
Rob Newsom, Jr., Mayor Martin McTaggart, City Clerk
Docusign Envelope ID: E946FA54- 406B- 4A7B- A935- B1AFC1759D6E