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5 CITY OF SAN MATEO
PROPOSED RESOLUTION NO. ____ (2025)
ADOPTING AMENDMENTS TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY OF SAN MATEO AND THE SAN MATEO SAFETY MANAGEMENT ASSOCIATION
WHEREAS, the San Mateo Safety Management Association (SMSMA or Unit) and the City have negotiated changes to the Memorandum of Understanding (MOU) for the Unit; and WHEREAS, the amendments are to ensure the language in the SMSMA MOU Section 12.0 Holidays is in compliance with California Public Employees Retirement System (CalPERS); and WHEREAS, the parties have met and conferred, and have reached an understanding to amend the Unit’s MOU.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
2. There is no fiscal impact to the recommended changes to the San Mateo Safety Management Association.
3. The amendments to the Memorandum of Understanding for the SMSMA, set forth in the Side Letter of Agreement attached as Exhibit A are approved and summarized as follows:
Delete floating holidays from Section 12.1-Holiday Observed to ensure compliance with CalPERS.
Revise the language in Section 12.0- Holidays to provide clarification. 1 2
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5 Exhibit A
Side Letter of Agreement
Between
the City of San Mateo
and
the San Mateo Safety Management Association
Re: Holidays
August 8, 2025
Purpose: The purpose of this Side Letter of Agreement is to ensure the language in the San Mateo Safety Management Association (SMSMA) Memorandum of Understanding (MOU), Section 12.2- Holiday Factor and Differential is in compliance with the California Public Employees’ Retirement System (CalPERS). Therefore, the parties agree to the following changes to the SMSMA MOU:
12.0 HOLIDAYS
12.1 Holidays Observed
The holidays to be observed are as follows:
A. New Year's Day, January 1st
B. Martin Luther King's Birthday, 3rd Monday in January C. President's Day, 3rd Monday in February
D. Memorial Day, last Monday in May
E. Juneteenth, June 19th
F. Independence Day, July 4th
G. Labor Day, 1st Monday in September
H. Veteran's Day, November 11
I. Thanksgiving Day, 4th Thursday in November
J. The day after Thanksgiving
K. Christmas Day, December 25th
K. Every day approved by the City Council as a public holiday, public fast, or a day of mourning L. Three (3) floating holidays
12.2 Federal or State Holidays
All other days appointed by the President of the United States or Governor of the State of California as a nationwide or statewide public holiday, day of fast, day of fast, or day of mourning, provided that observance of the day as a paid holiday is approved by the City Council.
12.3 Holiday Factor and Differential
Police Command Staff cannot always take holidays when they fall. work in positions that require scheduled staffing without regard to holidays, so they shall receive additional compensation, 1 2
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5 DocuSign Envelope ID: C34BFB37-A9CC-4A59-BE65-09CBA01AC4BA 1 2
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5 over and above their base rate. Police Command Staff shall be compensated for thirteen (13) holidays a year by being placed on a bi-weekly holiday factor, pro-rated for partial pay periods.
Effective March 22, 2020, Police Captains and Police Lieutenants shall receive holiday-in-lieu pay at the rate of 5.4% of base pay each pay period and pro-rated for partial pay periods.
Aracelia Esparza Matt Earnshaw
Human Resources Director President, SMSMA
Date: 8/11/2025
DocuSign Envelope ID: C34BFB37-A9CC-4A59-BE65-09CBA01AC4BA 1 2
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