CITY OF SAN MATEO
City Council Regular Meeting
October 20, 2025
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Robert Newsom Jr.
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY .
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
October 20,2025
To join via telephone: (408) 638-0968
Webinar ID: 856 9195 5687 Passcode: 935959
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Agenda Amended on 10/27: Item 8 – Attachment 1 updated
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. The Livin’ Project – Proclamation
2. San Mateo Daily Journal 25
Anniversary – Proclamation
3. SMU Home Maintenance Awards – Recognition
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of the City Council on October 6, 2025. Approve the minutes of the City Council special meeting of October 2, 2025.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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5. San Mateo Police Officers’ Association Memorandum of Understanding — Amendment Adopt a Resolution to amend the San Mateo Police Officers’ Association (SMPOA) Memorandum of Understanding (MOU) to include a side letter of agreement outlining guidelines for mandatory training for which Police Officers receive Police Earned Worked Saved (PEWS) hours.
CEQA: This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
6. Animal Control Amendments — Ordinance Adoption
Adopt an Ordinance to amend San Mateo Municipal Code Chapter 8.02 "Animal Control" and adding Chapter
8.34 “Animal Fanciers Permit” to maintain enforceability and alignment with San Mateo County's Animal Control Ordinance.
CEQA: This Ordinance adoption is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
7. Byrne State Crisis Intervention Grant Award and Backfill CSO Position – Approval and Budget Appropriation Adopt a Resolution to accept grant funds in the amount of $224,131 from the California Board of State and Community Corrections, Byrne State Crisis Intervention Program (Byrne SCIP); authorize the Chief of Police to execute the grant agreement with the Board of State and Community Corrections and all other necessary grant documents; authorize the addition of 1.00 Full-Time Equivalent Community Service Officer position for the duration of the grant period; and appropriate $82,000 to the Police Department’s fiscal year 2025-26 budget.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)/span>
8. 365 2nd Avenue — Lease Amendment
Approve the Assignment and Fourth Amendment to the lease between the City and Genius Learning and Dennis Tong, dba Beard Papa’s, for the City-owned property at 365 2nd Avenue, to assign the lease to KIZUNA US, LLC and Thai Ho; authorize an increase in the security deposit to $3,000; and authorize the City Manager to execute the amendment in substantially the form presented.
CEQA: This lease amendment is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
9. Personal Computer Replacements — Adoption
Adopt a Resolution approving an alternative purchasing procedure for a Master Purchasing Agreement with Lenovo Inc. for the purchase of 54 personal computers in an amount not-to-exceed $92,700.37; establish a contingency reserve in the amount of $13,905.10, for a total amount of $106,605.47; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.
CEQA: This Council action is exempt from CEQA, because it can be seen with certainty that there is no possibility the purchase of personal replacement computers may have a significant effect on the environment. (CEQA Guidelines Section15061(b)(3).)
10. Mapping Software — Enterprise Agreement
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Adopt a Resolution to approve an alternative purchasing procedure and approve an Enterprise Agreement (EA) with Environmental Systems Research Institute, Inc. (ESRI) for a three-year renewal of software subscription, cloud hosting, and technical support in the amount of $268,200; and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: Approval of an Enterprise Agreement with ESRI is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that an agreement for software services may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
11. Clean Water Program, Program Management Services – Amendment Approve Amendment No. 11 to the agreement with CH2M Hill Engineers, Inc. to authorize scope and funding for program management services for the Clean Water Program; authorize payment in an amount not to exceed $5,461,527; establish a contingency amount of $2,424,500; and authorize the Public Works Director to execute this amendment and task amendments within the contingency amount in substantially the form presented.
CEQA: Council approval of the amendment to the Agreement between the City and CH2M is exempt from CEQA review because entering into a professional services agreement amendment for continued program management can be seen with certainty that there is no possibility that the amendment may have a significant effect on the environment. (CEQA Guidelines section 15061(b)(3).) In addition, the City prepared a Final Programmatic Environmental Impact Report (Final PEIR) for the Clean Water Program in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2).
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
NEW BUSINESS
12. 2025 Triennial Building Code Update — Ordinance Introduction Adopt a Resolution to set forth express findings that amendments to the 2025 Building Standards Codes are reasonably necessary based on local climatic, topographical, or geological conditions; and, introduce an Ordinance to amend San Mateo Municipal Code Chapter 23 “Buildings and Construction” to adopt the 2025 Building Standards Code by reference with local amendments; amend various sections of San Mateo Municipal Code Title 23 “Buildings and Construction”; update procedural language and revise miscellaneous sections; add Chapter 23.29 “Wildland-Urban Interface Code”.
CEQA: This introduction of an ordinance adopting by reference the 2025 Building Standard Codes with local amendments is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5))
13. Establish the Civic Arts Committee as a Standing Commission – Ordinance Introduction Introduce an Ordinance to amend the San Mateo Municipal Code to add Chapter 2.22 and amend Chapter 23.60 to change the “Civic Arts Committee” to the “Civic Arts Commission,” establish its powers and duties, implement term limits and update the appointment process to align with other City boards and commissions.
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CEQA: This Ordinance introduction is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
CLOSED SESSION
The public will have an opportunity to comment before the Council’s consideration of this item. Following the meeting a report of action from Closed Session will be provided if required.
14. Total Compensation Survey Methodology Meet and Confer Update — Various Bargaining Units
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodations or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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