CITY OF SAN MATEO
City Council Special Meeting
December 15, 2025
6:00 PM
San Mateo Main Library – Oak Room
55 West 3rd Avenue
San Mateo, CA 94402
COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.
AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY .
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
December 15, 2025
To join via telephone: (408) 638-0968
Webinar ID: 883 0508 4801
Passcode: 556354
This meeting is being held at the San Mateo Main Public Library – Oak Room due to construction at City Hall, as authorized by City Charter Section 2.10.
Agenda Amended on Friday, December 12: Item 2 – Agenda report and general public comment section
CALL TO ORDER
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
1. Bermuda Drive Bridge Replacement Project – Agreement Approve an agreement with Bureau Veritas North America, Inc. in the amount of $887,000 for inspection and materials testing services for the Bermuda Drive Bridge Replacement Project (Project); establish a contingency reserve of $89,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the agreement documents within the contingency amount.
CEQA: This Project is categorically exempt from CEQA, because it consists of the replacement or reconstruction of an existing structure where the new structure will be located on the same site as the structure replaced, and will have substantially the same purpose and capacity as the structure replaced. (CEQA Guidelines Section 15302.)
2. Community Development Permit Tracking Software Agreement – Amendment Approve Amendment No. 3 to the Agreement with Tyler Technologies, Inc. for the annual service maintenance/support fee increase for the current year and the remaining three years of the five-year agreement in the amount of $862,012.77; and authorize the Community Development Director to execute the Amendment in substantially the form presented.
CEQA: This administrative item is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
3. Citywide Operations Management System – Amendment
Approve Amendment No. 1 to the Master Services Agreement with OpenGov, Inc. to replace the Integration Toolkit product with the Asset Management Systems Integration product offered by OpenGov, Inc. in order to interface the City’s new Customer Relationship Management system with its existing operations management system; and authorize the City Manager to execute the amendment in substantially the form presented and to issue no-cost amendments as allowed within the agreement documents in substantially the form presented and to issue no-cost amendments as allowed within the agreement documents.
CEQA: Approval of Amendment No. 1 to the City’s Agreement with OpenGov, Inc. is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the replacement of the Integration Toolkit with the Asset Management Systems Integration product to allow the City’s Customer Relationship Management software to interface with its existing management system may have a significant effect on the environment. (CEQA Guidelines Section 15061.)
4. Excess Workers' Compensation Insurance Policy for CY 2026, and CY 2027 – Approval Approve the purchase of excess workers' compensation insurance from Midwest Employers' Casualty Company in an amount projected to be $574,924 ($287,462 annually) for the two-year period commencing January 1, 2026, and ending December 31, 2027.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
The public will have an opportunity to comment during the consideration of these items.
5. Wet Weather Preparations – Update
Receive an update on the City’s stormwater initiatives, wet weather preparations, and storm response activities.
CEQA: This informational update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
6. Economic Development Work Plan 2026-2029 — Adoption
Adopt Economic Development Work Plan 2026-2029.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
STUDY SESSION
The public will have an opportunity to comment during the consideration of these items.
7. City Council Priority List Fiscal Year 2025-26 — Progress Report Receive a progress report on the City Council Priority List for Fiscal Year 2025-26 and provide any direction to staff if any edits are desired.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NEW BUSINESS
The public will have an opportunity to comment during the consideration of this item.
8. City Council Special Meeting Start Time — Direction
Provide direction regarding the preferred start time for City Council special meetings.
CEQA: This administrative item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
CLOSED SESSION
The public will have an opportunity to comment before the consideration of this item. Following the meeting a report of action from Closed Session will be provided if required.
9. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Christopher Tofavaha v. City of San Mateo, San Mateo Superior Court Case No.: 25-CIV-04849
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodations or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.