City Council Special Meeting Minutes – 12/15/2025 Page 1
COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko- Godycki
Lisa Diaz Nash
Rob Newsom Jr.
CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www. cityofsanmateo. org
December 15, 2025
San Mateo Main Library – Oak Room 6:00 PM
Special Meeting
CALL TO ORDER at 6: 00 p. m.
Roll Call
Present: Mayor Loraine, Deputy Mayor Fernandez, Council Members: Cwirko- Godycki and Diaz Nash, Newsom AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.
CONSENT CALENDAR
The following items, 1 through 4 were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5- 0.
Moved: Cwirko- Godycki, Seconded: Fernandez
Ayes: Loraine, Newsom, Fernandez, Cwirko- Godycki, Diaz Nash Noes: None
1. Bermuda Drive Bridge Replacement Project – Agreement Approve an agreement with Bureau Veritas North America, Inc. in the amount of $ 887, 000 for inspection and materials testing services for the Bermuda Drive Bridge Replacement Project ( Project); establish a contingency reserve of $ 89, 000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the agreement documents within the contingency amount.
2. Community Development Permit Tracking Software Agreement – Amendment Approve Amendment No. 3 to the Agreement with Tyler Technologies, Inc. for the annual service maintenance/ support fee increase for the current year and the remaining three years of the five- year agreement in the amount of $ 862, 012. 77; and authorize the Community Development Director to execute the Amendment in substantially the form presented.
3. Citywide Operations Management System – Amendment
Approve Amendment No. 1 to the Master Services Agreement with OpenGov, Inc. to replace the Integration Toolkit product with the Asset Management Systems Integration product offered by OpenGov, Inc. in order to interface the City’ s new Customer Relationship Management system with its existing operations management system; and authorize the City Manager to execute the amendment in substantially the form presented and to issue no- cost amendments as allowed within the agreement documents in substantially the form presented and to issue no- cost amendments as allowed within the agreement documents.
4. Excess Workers' Compensation Insurance Policy for CY 2026, and CY 2027 – Approval Approve the purchase of excess workers' compensation insurance from Midwest Employers' Casualty Company in an amount projected to be $ 574, 924 ($ 287, 462 annually) for the two- year period commencing January 1, 2026, and ending December 31, 2027.
Enactment: Resolution No. 118 ( 2025)
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END OF CONSENT CALENDAR
PUBLIC COMMENT
Taso Zografos expressed concerns regarding the Humboldt Street bike lanes and the related public outreach process. Ryan commented on skate park conditions and requested improved engagement with the skateboarding community.
OLD BUSINESS
5. Wet Weather Preparations – Update
Matt Fabry, Director of Public Works, gave the presentation.
Public Comment: Rich Hedges thanked the Public Works team for their wet weather preparation efforts.
Council asked questions and provided comments. Council thanked staff for progress to date and discussed potential outcomes of the Storm Drain Master Plan, including the use of updated modeling to identify infrastructure and maintenance needs. Council discussed next steps for lagoon dredging, including strategies to increase bid competitiveness, anticipated timelines, community impacts, and options for reuse or disposal of dredged material. Council inquired about remaining homes in FEMA flood zones. Staff noted that a potential North Central sandbag station remains under consideration and that efforts will continue to identify a feasible location.
6. Economic Development Work Plan 2026- 2029 — Adoption Jennifer Chen, Economic Development Manager, gave the presentation.
Public Comment: Erica Wood spoke in support of the economic development work plan and offered the Chamber’ s support for its implementation. Vince Siminitus encouraged recognition and continuation of the City’ s age- friendly business certification program.
Council asked questions and made comments. Council emphasized aligning City branding with partners such as the Chamber, amending the workplan to include policy supporting local small businesses, and ensuring economic development plans include fostering a clean and safe business environment. Council also discussed increasing opportunities for public- private partnerships, lessons learned from past experiences, and strategies to strengthen downtown and other neighborhoods. Additional discussion included the need for clear performance metrics ( such as sales tax, unemployment, and vacancy rates), continued outreach with business districts including 25th Avenue), and potential initiatives that may require future Council consideration a nd direction.
Motion to adopt Economic Development Work Plan 2026- 2029. Motion passed 5- 0.
Moved: Newsom, Seconded: Cwirko- Godycki
Ayes: Loraine, Newsom, Fernandez, Cwirko- Godycki, Diaz Nash Noes: None
STUDY SESSION
7. City Council Priority List Fiscal Year 2025- 26 — Progress Report Zachary Reda, Senior Management Analyst, gave the presentation.
Public Comment: Trina Pierce expressed concerns regarding the item, citing potential community impacts and requesting Council consideration of alternatives and/ or additional analysis prior to implementation Council asked questions and made comments. Council discussed timing for potential community budgeting efforts, commended staff for emergency preparedness training, and discussed economic development Docusign Envelope ID: ADDB06E9- 012A- 4F3B- BD84- AB4A63047F5A City Council Special Meeting Minutes – 12/15/2025 Page 3 initiatives. Council also received updates on RV enforcement and ongoing coordination on food truck regulations and compliance. Additional discussion included school- based service officer staffing challenges due to funding, considerations for transitioning to a greener vehicle fleet ( including charging infrastructure needs) by 2035, and exploring grant opportunities. The Council also brought up train noise concerns and while progress has been made, staff is continuing to work with Caltrain to ensure noise levels remain within the lowest decibel limits allowable.
NEW BUSINESS
8. City Council Special Meeting Start Time — Direction
Chantal Eaton, Deputy City Clerk, gave the presentation.
Public Comment: no speakers
Council asked questions and made comments. Council provided direction to begin meetings with a 6: 00 p. m. start time on a trial basis starting in January, with a six- month review.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT – The meeting adjourned at 9: 37 p. m. to Closed Session.
The Council adjourned with a moment of silence to honor the victims of the recent antisemitic attack in Australia and recent tragedy at Brown University in Rhode Island.
CLOSED SESSION
9. Conference with Legal Counsel – Existing Litigation
Paragraph ( 1) of subdivision ( d) of Section 54956. 9) Name of case: Christopher Tofavaha v. City of San Mateo, San Mateo Superior Court Case No.: 25- CIV- 04849
APPROVED BY: SUBMITTED BY:
Adam Loraine, Mayor Martin McTaggart, City Clerk
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