CITY OF SAN MATEO
City Council Regular Meeting
January 12, 2026
7:00 PM
San Mateo Main Library, Oak Room
55 West 3rd Avenue
San Mateo, CA 94402
COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.
AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY .
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
January 12, 2026
To join via telephone: (408) 638-0968
Webinar ID: 829 1093 4117 Passcode: 952496
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
This agenda was amended on January 9, 2026, to reflect the addition of Item 17 – Closed Session
This meeting is being held at the San Mateo Main Public Library – Oak Room due to construction at City Hall, as authorized by City Charter Section 2.10.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. HIP Housing Calendar Award Winners — Recognition
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
2. City Council 2026 Regular Meeting Calendar – Amendment Adopt an amendment to the City Council Regular Meeting schedule for the calendar year 2026 to move the first meeting in October to Monday, October 5, 2026.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
3. Fiscal Year 2025-26 Wastewater Treatment Plant Property Insurance — Purchase Authorization Authorize the City Attorney to purchase property insurance for the Wastewater Treatment Plant for the remainder of fiscal year 2025-26, in an amount not to exceed $237,394.02.
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CEQA: This item is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
4. Ballot Measure Communications Consulting Services for the November 2026 General Election — Agreement Approve an agreement with TeamCivX for ballot measure communications consulting services in the amount of $174,000 and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: This item is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
5. San Mateo City Employees’ Association Side Letter of Agreement Regarding Retirement Health Savings Account – Approval
Adopt a Resolution to amend the Memorandum of Understanding (”MOU”) with the San Mateo City Employees’ Association (”SMCEA”) to modify the terms of Section 24.11 Retirement Health Savings Account.
CEQA: This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
6. San Mateo Management Employees’ Association Side Letter of Agreement Regarding the Retirement Health Savings Account – Approval
Adopt a Resolution to amend the Memorandum of Understanding (”MOU”) with the San Mateo Management Employees’ Association (”SMMEA”) to modify the terms of Section 26.5- Retirement Health Savings Account.
CEQA: This side letter of agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
7. Updates to Principal and Senior Transportation Planner Job Specs and Senior Planner Salary Schedule — Approval Adopt a Resolution to approve the updated Senior Transportation Planner “Senior” and Principal Transportation Planner “Principal” job specification series and the salary range for the new classification of Senior Transportation Planner.
CEQA: This job specification update is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
8. Sewer Flush Truck Replacement and Stormwater Combination Truck Procurement — Agreements Adopt a Resolution to approve an alternative purchasing procedure and approve purchase contracts with U-Rock Utility Equipment LLC, for the purchase of one (1) new Sewer Equipment Co. of America Model 800-HPR ECO Series IV Flush Truck in an amount not to exceed $379,037.46 and one (1) new Sewer Equipment Co. of America (SECA) SECA 900 ECO 6 YD Combination Truck in an amount not to exceed $640,075.14; establish a contingency reserve in the amount of $25,000.00; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue change orders within the contingency amount.
CEQA: These purchases are not a project subject to CEQA, because it can be seen with certainty that they will not cause a physical change in the environment. (Public Resources Code Section 21065.)
9. Local Roadway Safety Plan — Grant Acceptance, Appropriation, Budget Transfer, and Agreement
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Adopt a Resolution to accept a Transportation Improvement Program Grant Award in the amount of $959,000, authorize an appropriation of $295,400 of the grant funding, and approve a budget transfer of $38,273 of the City’s Measure S funds from the Quick Build Mobility Program project account to the Local Roadway Safety Plan – Priority Package 1 project account in the Capital Project Fund; approve an agreement with CSW/ST2 for design engineering services in the amount of $247,574 for the Local Roadway Safety Plan - Priority Package 1 project; establish a contingency reserve in the amount of $50,000 for the agreement; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the approved contingency amount.
CEQA: This Project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
10. Citywide Facilities Condition Assessment Project — Budget Appropriation Adopt a Resolution to authorize a supplemental budget appropriation in the amount of $25,000 from the unassigned General Fund balance in the Capital Project Fund to the Citywide Facilities Condition Assessment Project in order to address additional work.
CEQA: This action is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
11. Clean Water Program Labor Compliance Consultant – Amendment Approve Amendment No. 2 to the agreement with TSG Enterprises, Inc. DBA The Solis Group for on-call labor compliance services for the Clean Water Program in an amount not to exceed $50,000, for a total amount of $450,000; and authorize the Public Works Director to execute the amendment in substantially the form presented.
CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). The PEIR was certified by City Council on June 6, 2016. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for implementation of the Clean Water Program. The City prepared an Addendum to the Final PEIR that were approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the project evaluated in the PEIR and Addenda.
12. Polymer Injection System Project Design and Engineering Services During Construction — Agreement Adopt a Resolution to authorize an appropriation in the amount of $1,200,000 from the Sewer Fund reserves to the Wastewater Treatment Plant Polymer Injection Project in the Capital Projects Fund; approve an alternative purchasing procedure to enter into an agreement with Kennedy/Jenks Consultants, Inc. to provide professional services for design and engineering services during construction in an amount not to exceed $311,055; establish a contingency amount of $60,000; and authorize the Public Works Director to execute this agreement and task amendments within the contingency amount in substantially the form presented.
CEQA: This City Council action is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
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PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
13. 2033 La Salle Drive - Zoning Reclassification, Zoning Code Amendment, and Planning Application for an Early Childhood Education Center – Ordinance Introduction
Introduce an Ordinance to approve a Zoning Reclassification from R1-B to R1-B/Q8, and a Zoning Code Amendment to provide development standards for an educational facility and find it exempt from CEQA pursuant to Section 15061(b)(3) (Common Sense Exemption); and adopt a Resolution to approve the Planning Application (Special Use Permit, Site Plan and Architectural Review and Site Development Planning Application) for the development of an Early Childhood Education Center subject to the findings for approval and conditions of approval, and find it exempt from CEQA pursuant to Section 15303 (New Small Structures Exemption).
CEQA: The Zoning Reclassification and Zoning Map Amendment are exempt from the California Environmental Quality Act (CEQA) pursuant to the Common Sense Exemption (CEQA Guidelines, 14 CCR Section 15061(b)(3)). The development of the Project itself is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15303 (Class 3), New Construction or Conversion of Small Structures.
NEW BUSINESS
14. Solid Waste 2026 Rate Setting and Proposition 218 Notification — Approval Provide direction on proposed increases to residential solid waste rates and authorize staff to mail a Proposition 218 Notification to all property owners proposing a not to exceed increase in solid waste, recycling, and compost collection rates for 2026.
CEQA: This action by the City in setting the maximum rates to be charged by Recology San Mateo County relates to funding an on-going solid waste collection service and is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
15. City Council Appointments to External Agencies and Liaison Roles – Approval Review and adopt the proposed 2026 list of City Council appointments to external agencies, organizations, and liaison roles.
CEQA: This appointment review is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
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CLOSED SESSION
The public will have an opportunity to comment before the Council’s consideration of these items. Following the meeting a report of action from Closed Session will be provided if required.
16. Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: City of San Mateo v. Rebecca Mary Wilson, aka Rebecca Wilson Swann, San Mateo Superior Court Case No.: 24-CIV-07667
17. Conference with Legal Counsel – Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: one case
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodations or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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