Agenda packet, regular meeting — San Mateo City Council, January 26, 2026 (part 1 of 5)

CITY OF SAN MATEO
City Council Regular Meeting
January 26, 2026
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.

AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here: January 26, 2026
To join via telephone: (408) 638-0968
Webinar ID: 868 5410 7919 Passcode: 353335
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances

CEREMONIAL

1. Age-Friendly Business Certification — Recognition

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

2. City Council Meeting Minutes - Approval
Approve the minutes of the special meeting of the City Council held on December 15, 2025.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

3. Ceremonial Street Naming Application Honoring Former Mayor Jerry Hill — Approval Approve the application from Deputy Mayor Fernandez and Council Member Diaz Nash for the ceremonial street naming of O’Farrell Street to honor former Mayor Jerry Hill, consistent with the City’s Ceremonial Street Naming Policy adopted by Resolution No. 109 (2025).
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CEQA: This ceremonial street naming application is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

4. 2033 La Salle Drive - Zoning Reclassification, Zoning Code Amendment, and Planning Application for an Early Childhood Education Center — Ordinance Adoption
Adopt an Ordinance to approve a Zoning Reclassification from R1-B to R1-B/Q8, and a Zoning Code Amendment to provide development standards for an educational facility and find it exempt from CEQA pursuant to Section 15061(b)(3) (Common Sense Exemption).

CEQA: The Zoning Reclassification and Zoning Map Amendment are exempt from the California Environmental Quality Act (CEQA) pursuant to the Common Sense Exemption under CEQA Guidelines Section 15061(b)(3), as the action is administrative in nature and does not authorize or result in any physical change to the environment.

5. Enterprise Resource Planning System Subscription Increase — Approval Approve a subscription growth and expansion increase to the City’s agreement with Workday for an enterprise resource planning system for years five (5) through ten (10) of the existing agreement in the amount of $242,000, for a new total amount of $4,513,883; establish a contingency reserve of $30,000; and authorize the Finance Director to execute the subscription growth acknowledgement in substantially the form presented and issue change orders within the contingency amount.

CEQA: This Council action is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the approval of an increase in yearly subscriptions for the City’s ERP system may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

6. Revisions and Retitle of Crime and Intelligence Analyst Position — Approval Adopt a Resolution to revise the Crime and Intelligence Analyst job specification and retitle as the Real Time Information Center (RTIC) Coordinator position, located in the Police Department.

CEQA: This reclassification is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

7. County of San Mateo Compost Broker Program — Memorandum of Understanding Approve a Memorandum of Understanding with San Mateo County to participate in the Senate Bill 1383 Compost Broker Program; authorize the City Manager to execute the Memorandum of Understanding in substantially the form presented; authorize the City Manager to execute future renewals of the MOU to allow continued participation in the Compost Broker Program, subject to City Council approval of associated costs; and authorize payment to San Mateo County in an amount not to exceed $300,000 for calendar year 2026 program costs.

CEQA: Approval of the MOU between the City of San Mateo and the County of San Mateo to establish a SB 1383 compliant procurement program is not a project subject to the California Environmental Quality Act (CEQA), because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

8. Underground Flow Equalization System Odor Control System Temporary Rental — Change Order Approve an increase to the rental agreement with PureAir Filtration for the Underground Flow Equalization System (UFES) temporary odor control system rental in the amount of $22,000, for a total amount not to exceed $120,000; and authorize the Public Works Director to execute the change order in substantially the form 2 of 1110
presented.

CEQA: This change order is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

9. Transportation Staffing Restructuring – Adoption
Adopt a Resolution to add an additional Engineering Manager position and reallocate an Engineering Technician II position to an Assistant/Associate Transportation Planner position.

CEQA: The creation or reallocation of positions is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

10. Wastewater Treatment Plant On-Call Consulting Services — Amendment Approve Amendment No. 4 to the Professional Consultant Services Agreement with Carollo Engineers, Inc. for Wastewater Treatment Plant on-call consulting services in the amount of $250,000, for a new not-to-exceed amount of $1,675,000; and authorize the Public Works Director to execute the amendment in substantially the form presented.

CEQA: The proposed action is exempt from environmental review under the California Environmental Quality Act (CEQA), since entering on-call professional services agreements is an organizational or administrative activity that will not result in direct or indirect significant physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, on June 6, 2016, the City Council certified a Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 2015032006), which serves as the primary environmental compliance document for implementation of the Clean Water Program. On July 16, 2018, the City approved Addendum 1 to the Final PEIR, and on April 15, 2019, approved Addendum 2. Any resultant capital improvement or operations and maintenancerelated projects resulting from the on-call professional consulting services shall be reviewed on an individual basis or evaluated for consistency with the PEIR and Addenda.

11. Wastewater Treatment Plant Immediate Action Projects Package III — Agreement Award a professional services agreement to HDR Engineering, Inc. to provide Engineering Services During Construction (Phase 3) for Immediate Action Projects Package-III in an amount not to exceed $332,916; establish a contingency reserve of $50,000; and authorize the Public Works Director to execute the agreement in the substantially the form presented and approve any necessary change orders within the approved contingency amount.

CEQA:The proposed action is exempt from environmental review under the California Environmental Quality Act (CEQA), since entering on-call professional services agreements is an organizational or administrative activity that will not result in direct or indirect significant physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, on June 6, 2016, the City Council certified a Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 2015032006), which serves as the primary environmental compliance document for implementation of the Clean Water Program. On July 16, 2018, the City approved Addendum 1 to the Final PEIR, and on April 15, 2019, Addendum 2. Any resultant capital improvement or operations and maintenance-related projects resulting from the on-call professional consulting services shall be reviewed on an individual basis or evaluated for consistency with the PEIR and Addenda.

12. On-Call Consultant Services for Transportation Analysis Report Preparation — Amendment 3 of 1110
Approve Amendment No. 2 to the agreements with Kittelson and Associates, Inc., AECOM Technical Services, Inc., Steer Davies and Gleave, and Fehr and Peers to extend each agreement term through June 30, 2028, including up to one optional one-year extension, and to update the payment rates; increase Kittelson and Associates agreement by $200,000 for a total not-to-exceed amount of $600,000; and authorize the Public Works Director to execute the amendments in substantially the form presented and execute any future term extensions or amendments that do not change the not-to-exceed amount of the agreements.

CEQA: This item is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that extending agreements for professional transportation review services may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

13. Citywide Tree Planting Services — Bid Rejection
Adopt a Resolution to reject all bids received for the Citywide Tree Planting Services Project.

CEQA: This item is not a project subject to CEQA, because CEQA does not apply to projects that are disapproved. (CEQA Guidelines Section 15270.)

14. Lakeshore Park Batting Cage, Ball Fields, and Concession Building – Lease Agreement Approve a five-year lease agreement with San Mateo National Little League for the batting cage, ball fields, and concessions building at Lakeshore Park, for the period of February 1, 2026, through December 31, 2031, and authorize the Parks and Recreation Director to sign the agreement on behalf of the City in substantially the form presented.

CEQA: This agreement is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

15. Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025 — Approval Accept the Annual Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2025.

CEQA: This Annual Comprehensive Financial Report is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

OLD BUSINESS

16. Historic Policy Effort – Update on Draft Historic Policies and Council Direction Receive a presentation on the Draft Citywide Historic Context Statement and Draft Historic Preservation Ordinance Update, receive public comments, and provide staff with direction on how to proceed with updating the draft policy documents and the timeline for scheduling public hearings.

CEQA: This Study Session is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) 4 of 1110
(5))

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

17. Accessory Dwelling Unit Ordinance - Zoning Code Amendments — Ordinance Introduction Introduce an Ordinance to amend San Mateo Municipal Code Chapter 27.19, “Accessory Dwelling Unit and Junior Accessory Dwelling Unit – Residential Zones” to address comments from the California Department of Housing and Community Development (HCD) to align with current state law, and to address Housing Element programs, and find it exempt from CEQA pursuant to Section 21080.17 of the Public Resources Code and Section 15282(h) of the CEQA Guidelines.

CEQA: The proposed ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 21080.17 of the Public Resources Code and Section 15282(h) of the CEQA Guidelines because it is an accessory dwelling unit ordinance that is implementing the provisions of the Government Code related to ADUs and JADUs.

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.

For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting.

During the meeting
By Zoom: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

By telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

In Person: At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodations or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable 5 of 1110
arrangements to ensure accessibility to this meeting.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 2 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-10852 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: January 26, 2026
SUBJECT:

City Council Meeting Minutes – Approval
RECOMMENDATION:

Approve the minutes of the special meeting of the City Council held on December 15, 2025.

BUDGET IMPACT:

There is no budgetary impact associated with this minutes approval.

ENVIRONMENTAL DETERMINATION:

This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Minutes 2025-12-15

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7042
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City Council Special Meeting Minutes – 12/15/2025 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
December 15, 2025
San Mateo Main Library – Oak Room 6:00 PM
Special Meeting
CALL TO ORDER at 6:00 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, Council Members: Cwirko-Godycki and Diaz Nash, Newsom AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.

CONSENT CALENDAR
The following items, 1 through 4 were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.

Moved: Cwirko-Godycki, Seconded: Fernandez
Ayes: Loraine, Newsom, Fernandez, Cwirko-Godycki, Diaz Nash Noes: None

1. Bermuda Drive Bridge Replacement Project – Agreement Approve an agreement with Bureau Veritas North America, Inc. in the amount of $887,000 for inspection and materials testing services for the Bermuda Drive Bridge Replacement Project (Project); establish a contingency reserve of $89,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the agreement documents within the contingency amount.

2. Community Development Permit Tracking Software Agreement – Amendment Approve Amendment No. 3 to the Agreement with Tyler Technologies, Inc. for the annual service maintenance/support fee increase for the current year and the remaining three years of the five-year agreement in the amount of $862,012.77; and authorize the Community Development Director to execute the Amendment in substantially the form presented.

3. Citywide Operations Management System – Amendment
Approve Amendment No. 1 to the Master Services Agreement with OpenGov, Inc. to replace the Integration Toolkit product with the Asset Management Systems Integration product offered by OpenGov, Inc. in order to interface the City’s new Customer Relationship Management system with its existing operations management system; and authorize the City Manager to execute the amendment in substantially the form presented and to issue no-cost amendments as allowed within the agreement documents in substantially the form presented and to issue no-cost amendments as allowed within the agreement documents.

4. Excess Workers' Compensation Insurance Policy for CY 2026, and CY 2027 – Approval Approve the purchase of excess workers' compensation insurance from Midwest Employers' Casualty Company in an amount projected to be $574,924 ($287,462 annually) for the two-year period commencing January 1, 2026, and ending December 31, 2027.

Enactment: Resolution No. 118 (2025)
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City Council Special Meeting Minutes – 12/15/2025 Page 2

END OF CONSENT CALENDAR

PUBLIC COMMENT
Taso Zografos expressed concerns regarding the Humboldt Street bike lanes and the related public outreach process. Ryan commented on skate park conditions and requested improved engagement with the skateboarding community.

OLD BUSINESS

5. Wet Weather Preparations – Update
Matt Fabry, Director of Public Works, gave the presentation.

Public Comment: Rich Hedges thanked the Public Works team for their wet weather preparation efforts.

Council asked questions and provided comments. Council thanked staff for progress to date and discussed potential outcomes of the Storm Drain Master Plan, including the use of updated modeling to identify infrastructure and maintenance needs. Council discussed next steps for lagoon dredging, including strategies to increase bid competitiveness, anticipated timelines, community impacts, and options for reuse or disposal of dredged material. Council inquired about remaining homes in FEMA flood zones. Staff noted that a potential North Central sandbag station remains under consideration and that efforts will continue to identify a feasible location.

6. Economic Development Work Plan 2026-2029 — Adoption
Jennifer Chen, Economic Development Manager, gave the presentation.

Public Comment: Erica Wood spoke in support of the economic development work plan and offered the Chamber’s support for its implementation. Vince Siminitus encouraged recognition and continuation of the City’s age-friendly business certification program.

Council asked questions and made comments. Council emphasized aligning City branding with partners such as the Chamber, amending the workplan to include policy supporting local small businesses, and ensuring economic development plans include fostering a clean and safe business environment. Council also discussed increasing opportunities for public-private partnerships, lessons learned from past experiences, and strategies to strengthen downtown and other neighborhoods. Additional discussion included the need for clear performance metrics (such as sales tax, unemployment, and vacancy rates), continued outreach with business districts (including 25th Avenue), and potential initiatives that may require future Council consideration and direction.

Motion to adopt Economic Development Work Plan 2026-2029. Motion passed 5-0.

Moved: Newsom, Seconded: Cwirko-Godycki
Ayes: Loraine, Newsom, Fernandez, Cwirko-Godycki, Diaz Nash Noes: None

STUDY SESSION

7. City Council Priority List Fiscal Year 2025-26 — Progress Report Zachary Reda, Senior Management Analyst, gave the presentation.

Public Comment: Trina Pierce expressed concerns regarding the item, citing potential community impacts and requesting Council consideration of alternatives and/or additional analysis prior to implementation Council asked questions and made comments. Council discussed timing for potential community budgeting efforts, commended staff for emergency preparedness training, and discussed economic development 9 of 1110
City Council Special Meeting Minutes – 12/15/2025 Page 3 initiatives. Council also received updates on RV enforcement and ongoing coordination on food truck regulations and compliance. Additional discussion included school-based service officer staffing challenges due to funding, considerations for transitioning to a greener vehicle fleet (including charging infrastructure needs) by 2035, and exploring grant opportunities. The Council also brought up train noise concerns and while progress has been made, staff is continuing to work with Caltrain to ensure noise levels remain within the lowest decibel limits allowable.

NEW BUSINESS

8. City Council Special Meeting Start Time — Direction
Chantal Eaton, Deputy City Clerk, gave the presentation.

Public Comment: no speakers
Council asked questions and made comments. Council provided direction to begin meetings with a 6:00 p.m. start time on a trial basis starting in January, with a six-month review.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT –The meeting adjourned at 9:37 p.m. to Closed Session.

The Council adjourned with a moment of silence to honor the victims of the recent antisemitic attack in Australia and recent tragedy at Brown University in Rhode Island.

CLOSED SESSION

9. Conference with Legal Counsel – Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Christopher Tofavaha v. City of San Mateo, San Mateo Superior Court Case No.: 25-CIV-04849
APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 3 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-10830 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: January 26, 2026
SUBJECT:

Ceremonial Street Naming Application Honoring Former Mayor Jerry Hill — Approval RECOMMENDATION:

Approve the application from Deputy Mayor Fernandez and Council Member Diaz Nash for the ceremonial street naming of O’Farrell Street to honor former Mayor Jerry Hill, consistent with the City’s Ceremonial Street Naming Policy adopted by Resolution No. 109 (2025).

BACKGROUND:

On November 17, 2025, the City Council adopted Resolution No. 109 (2025) (Attachment 1), establishing a policy framework through which the City Council may recognize individuals for outstanding contributions to the community through the designation of a ceremonial street name.

On January 6, 2026, the City Clerk’s Office received an application submitted by Deputy Mayor Nicole Fernandez and Council Member Lisa Diaz Nash, requesting ceremonial recognition of former Mayor Jerry Hill. The application was reviewed by the City Clerk’s Office and found to be substantially compliant with the eligibility and procedural requirements outlined in Resolution No. 109 (2025).

Consistent with the policy, the application included a written statement addressing the eligibility criteria, which require at least ten (10) years of community involvement, an extraordinary and sustained voluntary commitment to the community, or significant contributions to the City of San Mateo. The submitted statement summarized the proposed honoree’s public service, including service on the San Mateo City Council (including one term as Mayor), the San Mateo County Board of Supervisors, the California State Assembly, and the California State Senate.

The application proposes O’Farrell Street as the location for the ceremonial street designation. The policy specifies that ceremonial street names do not replace or modify the legal street name and are implemented through the placement of a ceremonial street sign topper. The policy further provides that ceremonial street names should generally be located on streets of civic or community significance. O’Farrell Street, immediately adjoining 20th Avenue, has served as a primary access corridor to City Hall since 1962.

If approved by the City Council, City staff will coordinate the fabrication and installation of the ceremonial street sign topper in accordance with the standards and placement requirements established in Resolution No. 109 (2025). In addition, staff will provide written notification to all residential and commercial properties located on the affected street block(s) in advance of installation.

The application requests that the ceremonial designation be installed for an indefinite duration, consistent with the policy framework.
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CITY OF SAN MATEO
BUDGET IMPACT:

The estimated cost for fabrication and installation of the ceremonial street sign topper is approximately $1,150. Sufficient funds are available within the City Council budget to cover these costs, as well as ancillary expenses associated with required written notifications and the coordination of a ceremonial unveiling event.

ENVIRONMENTAL DETERMINATION:

This ceremonial street naming application is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Resolution No. 109 (2025)

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7042
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CITY OF SAN MATEO
RESOLUTION NO. 109 (2025)

APPROVING A POLICY FOR THE CEREMONIAL NAMING OF STREETS WHEREAS, the San Mateo City Council desires to recognize individuals that are of particular importance to the City of San Mateo or have made significant contributions to improving the quality of life in the City by ceremonially naming sections of public streets in their honor; and WHEREAS, currently, there is no formal policy addressing guidelines for the content or placement of ceremonial street signs; and
WHEREAS, a policy is needed to ensure consistency, proper neighborhood outreach, traffic safety, and appropriate sign content; and
WHEREAS, this Resolution authorizes the City Council to confer ceremonial names on public streets and allow for the installation of appropriate signage, which shall be distinct from, and not change or replace, existing legal street names and signs.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS and RESOLVES that:

1. This Resolution is categorically exempt from CEQA as an “ existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. ( CEQA Guidelines Section 15301.)

2. Candidates for ceremonial street names must exhibit a minimum of 10 years of community involvement or demonstrated an extraordinary, consistent and voluntary commitment to the community, or have had contributed significantly to the City of San Mateo.

Ceremonial street names shall be in the form of a “Sign Topper,” which is a sheet metal sign that is placed on top of the standard City street sign identification and shall adhere to the following specifications:
a. Ceremonial street names will not change or replace existing legal street names and signs. b. Ceremonial street names should generally be placed on streets of civic and community significance.
c. Only entire blocks of public streets may be granted ceremonial street names. d. Staff will identify streets with a limited number of blocks, and each street sign on each block will receive a Street Topper.
e. Ceremonial street names must be the name of an individual. f. A ceremonial street naming application may only be initiated by two current City Councilmembers.
g. A ceremonial street Sign Topper must include the word “Honorary”, and be a brown sign with white lettering.
h. Only one ceremonial Sign Topper may be placed on a single street block. i. Only one Sign Topper may be placed on any pole.

Docusign Envelope ID: 82C1B684- AE2E- 4E26-A59C- 15DF844B126B 13 of 1110
Resolution No. 109 (2025) Page 2 of 2
Ceremonial Street Naming Policy — Adoption
j. Sign Toppers shall not be attached to traffic signal mast arms or traffic signal poles. k. Ceremonial names shall not duplicate any currently existing official street names. l. No individual may receive City Council approval for a Sign Topper recognition on more than one street or intersection.
m. Only one Ceremonial Street Sign Topper may be approved by City Council per fiscal year, however exceptions in some years can be made as circumstances warrant based on City Council direction.
n. Staff will send out notices to all residential and commercial addresses on the street or block in which the Ceremonial Street Sign Topper is added. o. The ceremonial street name will expire in ten years, but the Council may choose to keep the topper for a longer or indefinite period.

RESOLUTION NO. 109 (2025) adopted by the City Council of the City of San Mateo, California, at a regular meeting held on November 17, 2025, by the following vote of the City Council:

AYES: Council Members Newsom, Loraine, Fernandez, Cwirko- Godycki, and Diaz Nash NOES: None
ABSENT: None
ATTEST:

Chantal Eaton, Deputy City Clerk Robert Newsom Jr., Mayor Docusign Envelope ID: 82C1B684- AE2E- 4E26-A59C- 15DF844B126B 14 of 1110

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-10831 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: January 26, 2026
SUBJECT:
2033 La Salle Drive - Zoning Reclassification, Zoning Code Amendment, and Planning Application for an Early Childhood Education Center — Ordinance Adoption
RECOMMENDATION:

Adopt an Ordinance to approve a Zoning Reclassification from R1-B to R1-B/Q8, and a Zoning Code Amendment to provide development standards for an educational facility and find it exempt from CEQA pursuant to Section 15061(b)(3) (Common Sense Exemption).

BACKGROUND:

On January 12, 2026, the City Council introduced an Ordinance (Attachment 1) to approve a Zoning Reclassification from R1-B to R1-B/Q8 and a Zoning Code Amendment to establish development standards for an educational facility, and to find these actions exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption). Approval of the Ordinance ensures that the City’s Zoning Code provides clear and appropriate development standards for early childhood education facilities, supports the orderly development of community-serving uses, and allows future projects of this type to be reviewed and regulated in a consistent and transparent manner.

If adopted, the Ordinance will become effective 30 days after adoption.

BUDGET IMPACT:

No budget impact is anticipated as a result of this Ordinance adoption.

ENVIRONMENTAL DETERMINATION:

The Zoning Reclassification and Zoning Map Amendment are exempt from the California Environmental Quality Act (CEQA) pursuant to the Common Sense Exemption under CEQA Guidelines Section 15061(b)(3), as the action is administrative in nature and does not authorize or result in any physical change to the environment.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Draft Ordinance for Zoning Reclassification and Zoning Code Amendment Exhibit A – Zoning Map Reclassification

STAFF CONTACT
Chantal Eaton, Deputy City Clerk
[email protected]
(650) 522-7044
15 of 1110

CITY OF SAN MATEO
DRAFT ORDINANCE NO. ____ (2026)
AMENDING TITLE 27 OF THE SAN MATEO MUNICIPAL CODE, RELATED TO QUALIFIED OVERLAY 8 (Q8)

DISTRICTS TO ESTABLISH DEVELOPMENT STANDARDS FOR THE PROPOSED EARLY CHILDHOOD EDUCATION CENTER IN THE Q8 OVERLAY AND AMENDING THE ZONING MAP OF THE CITY OF SAN MATEO TO REZONE THE SITE AT 2033 LA SALLE DRIVE FROM R1-B (ONE FAMILY DWELLINGS) TO R1-B/Q8 (ONE FAMILY DWELLINGS, QUALIFIED OVERLAY DISTRICT 8)
WHEREAS, on June 17, 2019, the City Council established the Qualified Overlay District 8 (Q8) designation to provide for the development of land pursuant to standards and regulations that reflect the unique characteristics of educational facilities within residential districts; and WHEREAS, the Carey School (hereinafter referred to as the “Applicant”) submitted Planning Application No. PA-2025-012 to the Planning Division for a Zoning Reclassification, Zoning Map Amendment, Site Plan and Architectural Review, Special Use Permit, and Site Development Planning Application to rezone the property located at 2033 La Salle Drive from R1-B to R1-B/Q8, and to establish and construct an early childhood education center at the same location (collectively referred to as the “Project”) in the City of San Mateo (“City”); and WHEREAS, the City has previously applied Qualified Overlay designations to private educational facilities to address site-specific operational needs; and
WHEREAS, the General Plan 2040 Public Services Facilities Element has a goal to “foster the healthy development and education of children of all abilities, incomes, and backgrounds,” (Goal PSF-6) and a specific policy that encourages childcare centers in residential neighborhoods where they meet the City standards (Policy PSF 6.5); and
WHEREAS, educational facilities are permitted in the R1-B zoning district with a Special Use Permit; however, the single-family development standards do not address the site-specific operational needs of such facilities; and
WHEREAS, the Q8 Overlay addresses the unique characteristics of the educational facility, while limiting the uses on the site and protecting the surrounding uses by requiring a Special Use Permit for all uses within this overlay; and
WHEREAS, the zoning reclassification from R1-B to R1-B/Q8 and zoning code amendment would implement the General Plan by establishing site specific development standards for an educational facility that provides childcare services while protecting the surrounding users; and WHEREAS, on December 9, 2025, the Planning Commission held a duly noticed public hearing, at which time the Commission received and considered written and oral evidence, and by a vote of unanimously (4-0), with one commissioner absent, to recommend that the City Council approve the Zoning Reclassification, Zoning Map Amendment, Site Plan and Architectural Review, Special Use Permit, and Site Development Planning Application, subject to the Findings for Approval and Conditions of Approval for Planning Application No. PA-2025-012; and 16 of 1110
WHEREAS, the City Council has determined that the proposed rezoning and zoning code amendments are consistent with the City’s General Plan because the Q8 overlay zone authorizes deviations from the standards of the underlying R1-B zoning district, the Project includes a Special Use Permit that limits uses on the site and protects the surrounding neighborhood, and the Project otherwise conforms with the Residential Very Low land use designation of the site.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Subsection (h) of Section 27.60.180 of the San Mateo Municipal Code is amended as follows:
(h) Q8 (Qualified Overlay District 8) - Limitations and Conditions. The following limitations and conditions shall pertain to the use of the property zoned Q8:
(1) Uses. All uses in this district shall require a special use permit, as set forth in Chapter 27.74 of the Zoning Code.
(2) Development. Future development in this district shall comply with the site plans and conditions of approval in all applicable Planning Applications. Development standards include allowance of awning up to nine (9) feet in height within the rear yard setback. (3) Floor Area Ratio. This district shall have a maximum floor area ratio of 0.39. (4) Parking. Off-site parking facilities shall not be located in excess of 1,000 feet from the project site. Uncovered parking may be allowed within the front and side setback areas. (5) Signage. Signage on the site shall be allowed in accordance with Title 25 of the San Mateo Municipal Code.

Section 2. Environmental Determination. In accordance with California Environmental Quality Act (CEQA) Guidelines, the proposed zoning reclassification and the zoning map amendment are exempt from further environmental review pursuant to the “Common Sense” exemption (14 CCR Section 15061(b)(3)). The Common Sense exemption applies where it can be seen with certainty that there is no possibility the activity may have a significant effect on the environment. The proposed zoning reclassification and zoning overlay do not authorize physical development or ground disturbance on the site. Rather, the amendment provides additional allowances for potential future use of the site as an educational facility; it does not approve a specific development proposal or permit construction activities.

Pursuant to Municipal Code Section 27.60.180(h), all uses within the Q8 Overlay require approval of a Special Use Permit (SUP), and any development of the site requires Site Plan and Architectural Review (SPAR). Therefore, the proposed zoning reclassification and code amendment only change the site’s zoning designation and do not, in themselves, authorize any construction, demolition, or land disturbance that could result in physical environmental impacts.

Section 3. Legislative findings. At a duly noticed public hearing on January 12, 2026, the City Council of the City of San Mateo reviewed and considered the associated staff report and attachments thereto, the Categorical Exemption, together with comments received during the public review process, and hereby finds and determines as follows:
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1. CONFORMANCE WITH GENERAL PLAN. The City Council finds and determines that the proposed zoning code amendment and zoning reclassification from One Family Dwellings (R1- B) to One Family Dwellings with Qualified District Overlay 8 (R1-B/Q8) are in conformance with the Residential Very Low land use designation of the General Plan of the City of San Mateo. The amendment establishes development standards for an educational facility providing childcare services within a residential district, consistent with General Plan Land Use Policy 3.5 and Public Services Facilities Policy 6.5, which encourage childcare centers in residential neighborhoods where they meet City standards. While educational facilities are currently permitted in the R1-B zoning district with a Special Use Permit, no specific development standards exist to address the unique characteristics of such uses within residential areas. The Qualified Overlay designations have previously been applied to private educational facilities to address site-specific operational needs. Extending the Q8 Overlay and amending the Zoning Code would implement the General Plan policies by establishing tailored development standards that facilitate the development of educational facilities in appropriate residential settings.

2. INTENT OF ZONING CODE. The overlay district and rezoning conform to the purpose of Municipal Code Section 27.60.180 in that the rezoning provides standards for the use of land with unique site characteristics as a private educational facility.

Section 4. Zoning Map. The Zoning Map of the City of San Mateo is hereby amended to indicate as follows: the property generally known as APN: 039-040-080 as depicted in Exhibit A, attached hereto, shall be reclassified from the R1-B (One Family Dwellings ) Zoning District to the R1-B/Q8 (One Family Dwellings , Qualified Overlay District 8) Zoning District and the Zoning Map shall be amended to reflect this reclassification.

Section 5. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. The City Council hereby declares that it would have passed this ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, sentence, clause or phrase be declared unconstitutional.

Section 6. Publication. This Ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.

Section 7. Legislative History and Effective Date. This ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption. 18 of 1110

EXHIBIT A

CITY OF SAN MATEO

ZONING MAP RECLASSIFICATION
For PA-2025-012 2033 La Salle Drive, Zoning Reclassification Amend the Zoning Map for the 2033 La Salle Drive site, APN: 039-040-080, from R1-B One Family Dwellings to R1-B/Q8 One Family Dwellings, Qualified Overlay District 8, to allow for a private educational facility. The Project site is circled below (see arrow) with the associated amended Zoning Map color.

R1-B/Q8
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 10-2131 File ID: 26-10835 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Finance Department
MEETING DATE: January 26, 2026
SUBJECT:

Enterprise Resource Planning System Subscription Increase — Approval RECOMMENDATION:

Approve a subscription growth and expansion increase to the City’s agreement with Workday for an enterprise resource planning system for years five (5) through ten (10) of the existing agreement in the amount of $242,000, for a new total amount of $4,513,883; establish a contingency reserve of $30,000; and authorize the Finance Director to execute the subscription growth acknowledgement in substantially the form presented and issue change orders within the contingency amount.

BACKGROUND:

In February 2022, the City of San Mateo entered into an agreement with Workday for software subscription, training, and delivery assurance costs related to the City’s enterprise resource planning (ERP) application. The Workday ERP supports the City’s core administrative functions of Human Capital Management (HCM), Payroll, and Core Financials and is used by all City of San Mateo and San Mateo Consolidated Fire Department employees. The City is now entering the 5th year of the 10-year software subscription agreement with Workday.

As part of the original Master Services Agreement with Workday, the City must report annually on various Workday usage metrics from the prior year to evaluate whether a higher annual subscription fee is needed. For the first years of the agreement, Workday accepted a baseline estimate of all the City’s usage metrics provided in January 2022 using 2021 data, because the Payroll and Human Resources modules had not been implemented yet.

Since the City went live with the Human Resources and Payroll modules in Workday in March 2025, City staff needed to provide Workday its first official headcount in addition to other usage metrics as part of the annual reporting due in January 2026, covering usage metrics from 12/26/24 – 12/25/25. The updated headcount, the first in four years, showed an increase in the City’s overall system users due to several factors including some increases in staffing, lower employee vacancy rates, and an updated method for counting part-time employees in the Workday system. As a result, the total reported headcount for the City of San Mateo and San Mateo Consolidated Fire Department was 10.4% higher in 2025 than in 2021.

In accordance with the Master Services Agreement, the subscription for each year may be adjusted and calculated using a predefined growth and expansion table. Given the updated usage metrics provided for 2025, Year 5 of the agreement with Workday (2/24/2026 through 2/23/2027) will cost $40,382 more than originally estimated due to the updated headcount.

In addition, City staff does not anticipate a change in the overall headcount in the remaining years of our agreement with Workday and expect the new baseline annual subscription cost to remain. To support this increase in subscription costs for Years 5 through 10, City staff recommends approving the Subscription Growth Acknowledgement (Attachment 1), increasing the agreement amount by $242,000 for the remaining 6 years of the agreement with Workday, for a total 20 of 1110

CITY OF SAN MATEO
agreement amount of $4,513,883, and a $30,000 contingency to cover any unanticipated changes in subscription costs due to other usage metric increases.

BUDGET IMPACT:

The current subscription fee for Year 5 of the Workday contract is $382,336 and is included in the Information Technology Department's operating budget. The additional subscription fee for FY 25-26 is $40,382. Given some budget savings in other areas, the Department can absorb the additional cost this year and will budget for the additional subscription fees in the next budget year.

ENVIRONMENTAL DETERMINATION:

This Council action is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the approval of an increase in yearly subscriptions for the City’s ERP system may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Workday Subscription Growth Acknowledgment

STAFF CONTACT
Abby Veeser, Finance Director
[email protected]
(650) 522-7102
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00541604.0- Confidential
Subscription Growth Acknowledgement between Workday and City of San Mateo ©2025 Workday v25.10 Page 1 of 2
SUBSCRIPTION GROWTH ACKNOWLEDGEMENT # 00541604.0
Customer Name City of San Mateo
Workday Entity Name Workday, Inc.

Address: http://www.workday.com/contracting-entity-addresses MSA Effective Date February 23, 2022
Effective Date The date beneath Customer’s signature below Order Term February 24, 2026 through February 23, 2027
Currency USD
Underlying Order Forms 252735
Total Subscription Fee 40,382
The purpose of this Subscription Growth Acknowledgement is to document the increase in the number of FSE Workers and Subscription Rights, as applicable, for Customer’s use of the Service pursuant to the terms set forth in the Underlying Order Form(s).

Payment # Payment Due Date Payment Amount
1 Due in accordance with the MSA, invoiced upon Effective Date 40,382 Total Payment Amount 40,382
FSE Workers Subscription Fees
SKU Service Start Added New
Annual
Rate (Per
FSE
Worker)
Prorated
for Order
Term
CHCM Core Human Capital Management
670 70 740 529.78 37,085
TLO Talent Optimization
LRN Learning
MCNF Media Cloud - No Fee
REC Recruiting
FIN Core Financials
GM Grants Management
PLNF Financial Planning
PRJT Projects
TT Time Tracking
EXP Expenses
PRO Procurement
USP Payroll for United States 670 66 736 49.96 3,297
Customer Contact Information Billing, In Care of
Contact Name Abby Veeser
Street Address
City/Town,
State/Region/County
Zip/Post Code, Country
330 W 20th Ave
San Mateo
California
94403, United States
Phone/Fax#
Email (Required) [email protected]
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00541604.0- Confidential
Subscription Growth Acknowledgement between Workday and City of San Mateo ©2025 Workday v25.10 Page 2 of 2
This Subscription Growth Acknowledgement is subject to the additional terms in the above-referenced MSA, and in the Underlying Order Form(s). Customer has reviewed and agrees that the figures in the tables above are accurate. Customer is purchasing the Service that is currently available. All remittance advice and invoice inquiries can be directed to [email protected].

As of the date signed by Customer (the “Effective Date”), this Subscription Growth Acknowledgement is accepted and agreed to by Customer and Workday.

City of San Mateo
Signature
Name
Title
Date Signed
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: CC_0610 File ID: 26-10811 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: January 26, 2026
SUBJECT:

Revisions and Retitle of Crime and Intelligence Analyst Position — Approval RECOMMENDATION:

Adopt a Resolution to revise the Crime and Intelligence Analyst job specification and retitle as the Real Time Information Center (RTIC) Coordinator position, located in the Police Department.

BACKGROUND:

In October 2024, the Police Department launched the Real Time Information Center (RTIC) to serve as a centralized hub for utilizing live camera feeds, data platforms, and advanced technologies in support of field operations. Since its inception, the RTIC has quickly demonstrated its value, relying on a combination of overtime staffing and light-duty officers to ensure coverage. The RTIC has now reached a stage where clear oversight, consistent management, and strategic direction are necessary. As a result, there is an operational need for an RTIC Coordinator to ensure efficiency and long-term success of this centralized center.

In August 2025, the Crime and Intelligence Analyst resigned, creating a vacancy. There is only one position in this classification. Since then, newly acquired technologies have significantly mitigated the operational gaps traditionally filled by an analyst, shifting the Department’s needs from crime analysis to overall coordination of the RTIC.

After a thorough review of the classification and operational needs, the Police Department and Human Resources Department recommend the Crime and Intelligence Analyst classification be revised to reflect the duties and responsibilities of a RTIC Coordinator.

BUDGET IMPACT:

There is no fiscal impact as RTIC Coordinator would assume the same salary range and exempt status currently allocated to the vacant Crime and Intelligence Analyst classification.

ENVIRONMENTAL DETERMINATION:

This reclassification is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
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CITY OF SAN MATEO
Exhibit A - Job Specification: Real Time Information Center (RTIC) Coordinator Exhibit B - Job Specification: Amended Crime and Intelligence Analyst to Real time Information Center (RTIC) Coordinator

STAFF CONTACT
Yuliya Shukhat, Sr. Risk Management Analyst
[email protected]
650-522-7263
25 of 1110

CITY OF SAN MATEO
RESOLUTION NO.__(2026)

JOB SPECIFICATION UPDATES POLICE DEPARTMENT
WHEREAS, pursuant to the San Mateo Municipal Code Section 2.57.030(d), approval of new classifications and related job specifications, salary schedules, compensation changes, elimination or reinstatement of positions, reallocation of positions, reclassifications, and revisions of job specifications must be approved by City Council Resolution; and
WHEREAS, the proposed changes as detailed below are in response to Police Department’s request to convert a vacant Crime and Intelligence Analyst position to a Real Time Information Center (RTIC) Coordinator position within the Police Department; and
WHEREAS, the job specification for Real Time Information Center (RTIC) Coordinator is attached here as Exhibit A; and
WHEREAS, amended Crime and Intelligence Analyst to Real time Information Center (RTIC) Coordinator job specification is attached here as Exhibit B; and WHEREAS, the employee association representing the impacted classification has been informed of the proposed change and has not brought forth any objections or concerns.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. Reclassification of a vacant position is not subject to CEQA because it can be seen with certainty that they will not cause a physical change in the environment.

2. Job Specification for Real Time Information Center (RTIC) Coordinator is approved and attached as Exhibit A.
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REAL TIME INFORMATION CENTER COORDINATOR

DEFINITION
Under general direction, oversees the operational and administrative functions of the Real Time Information Center (RTIC), ensuring the seamless integration of technology, personnel, and processes, responsible for strategic planning, decision making, comprehensive reports, and fostering a collaborative environment, playing a pivotal role in enhancing public safety through effective surveillance, data analysis, and coordinated response efforts.

DISTINGUISHING CHARACTERISTICS
The RTIC Coordinator is a non-sworn classification responsible for overseeing all RTIC operations. This role manages resources, develops and implements training requirements, and ensures the RTIC is functioning effectively. This position provides technical and functional oversight of RTIC to ensure the delivery of timely, accurate real-time intelligence to support field operations and departmental decision-making. The RTIC also participates directly in RTIC operations during peak periods, coordinates scheduling and staffing, and represents the City in related initiatives. Work requires a high level of independent judgment, technical expertise, and the ability to collaborate effectively with sworn personnel, specialized units, and external partners.

SUPERVISION RECEIVED AND EXERCISED
Receives directions from the Police Technical Services Administrator. Does not exercise direct supervision over professional staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

Efficiently manages resources, including personnel, budget, and technology, to enhance the overall effectiveness of the center.

Develops training programs and ensures the continuous professional development of personnel assigned to the RTIC.

Produces complex reports and bulletins for the Police Department to develop strategies and tactics to effectively prevent and control crime.

Assists the Police Department with real-time information sharing; utilizes video feeds, intelligence databases, and other systems as needed.

Assists operations and management personnel in planning the deployment of resources for the 27 of 1110
City of San Mateo
Real Time Information Center Coordinator

Page 2 of 4 ends

prevention and suppression of criminal activity.

Creates and maintains informational databases; uses complex databases and software applications utilized by the RTIC.

Participates in operations with specialized units to provide real time intelligence through radio communication and other authorized communication platforms.

Coordinates the scheduling of the RTIC, ensuring coverage when applicable.

Acts as an operator for the RTIC during peak operation times.

Monitors the performance of operators assigned to the RTIC for compliance with policies, procedures, and relevant laws.

Develops and implements work related procedures to satisfy requirements of local, state, and federal laws.

Represents the City in interdepartmental, interagency task forces, community, and professional meetings as required; makes presentations as necessary.

Testifies in court.

Performs other related duties as assigned.

QUALIFICATIONS
Knowledge of:
• Methods of identifying essential information.
• Investigative and identification methods and techniques. • The methods and procedures of operating radio transmitting and receiving equipment. • Specialized computer software including Computer Aided Dispatch, video systems, and intelligence systems.
• Federal, state, and local laws, as they relate to the essential functions of this position. • Standard office practices, procedures, methods, and equipment. • Organizing, maintaining, and retrieving data from electronic files.

Ability to:
• Identify complex problems and review related information to develop and evaluate options and implement solutions.
• Use independent reasoning to solve complex problems.
• Prioritize and make fast and accurate decisions.
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City of San Mateo
Real Time Information Center Coordinator

Page 3 of 4 ends

• Effectively communicate orally, verbally and in writing with coworkers, law enforcement personnel, supervisors, and to the public.
• Work with restricted law enforcement documents and highly confidential information. • Establish and maintain cooperative working relationships with those contacted in the course of work.
• Attend work and perform duties on a regular and consistent basis.

EXPERIENCE AND TRAINING GUIDELINES
Any combination equivalent to experience and training that would likely provide the required knowledge and abilities are qualifying. A typical way to obtain knowledge and abilities would be:

Experience:

Three (3) years of experience with a law enforcement agency that includes the operation of transmitting and receiving radio equipment. Two (2) of those years must include experience with crime intelligence, investigations, and/or emergency dispatch.

Training:

Equivalent to a bachelor’s degree from an accredited college or university is highly desirable.

License or Certificates:

Possession of Part 107 certificate (Remote Pilot Certificate) to fly drones with the Police Department’s drone team within the first year of employment.

Required Special Qualification:

Must successfully complete a thorough law enforcement background investigation.

ADA SPECIAL REQUIREMENT:

Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment.

ADOPTED CC:

BARGAINING UNIT: MANAGEMENT UNIT

FLSA EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
PRE APPT-MEDICAL: NO
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: NON-SUPERVISORY 29 of 1110
City of San Mateo
Real Time Information Center Coordinator

Page 4 of 4 ends

DOT: NO
FORM 700: NO
JOB CODES: 2602
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CRIME AND INTELLIGENCE ANALYST

REAL TIME INFORMATION CENTER COORDINATOR

DEFINITION
To perform analysis of the underlying reasons and causes of crime; examine criminal activities to identify crime series, patterns, and trends; identify investigative leads by determining related cases and potential suspects; forecast occurrences of crime; disseminate analytical findings to departmental personnel and others; works in special projects outside the area of specialization with considerable independence; and to do related work as required.

Under general direction, oversees the operational and administrative functions of the Real Time Information Center (RTIC), ensuring the seamless integration of technology, personnel, and processes, responsible for strategic planning, decision making, comprehensive reports, and fostering a collaborative environment, playing a pivotal role in enhancing public safety through effective surveillance, data analysis, and coordinated response efforts.

DISTINGUISHING CHARACTERISTICS
The Crime and Intelligence Analyst is a non-sworn classification primarily responsible for conducting complex crime analyses.

The RTIC Coordinator is a non-sworn classification responsible for overseeing all RTIC operations. This role manages resources, develops and implements training requirements, and ensures the RTIC is functioning effectively. This position provides technical and functional oversight of RTIC to ensure the delivery of timely, accurate real-time intelligence to support field operations and departmental decision-making. The RTIC also participates directly in RTIC operations during peak periods, coordinates scheduling and staffing, and represents the City in related initiatives. Work requires a high level of independent judgment, technical expertise, and the ability to collaborate effectively with sworn personnel, specialized units, and external partners.

SUPERVISION RECEIVED AND EXERCISED
Receives direction from higher level departmental sworn or administrative management personnel. the Police Technical Services Administrator. Does not exercise direct supervision over professional staff.

EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:
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City of San Mateo
Crime and Intelligence Analyst

Page 2 of 6 ends

Analyze and determine trends in criminal activity, identify criminal offenders, trends, and patterns of crime; convey this information in various formats to appropriate department personnel.

Compile, analyze, correlate, and evaluate data from crime, intelligence and arrest reports, law enforcement databases and other sources, looking for patterns and trends.

Study offender and victim characteristics and methods of operation.

Analyze dates, times, geography, and environment of crimes to forecast date, time, and location of next crime in a series.

Summarize and analyze qualitative and quantitative data using calculations such as frequencies, percent changes, cross-tabulations, variation, and correlation.

Produce complex reports and bulletins for the police department to develop strategies and tactics to effectively prevent and control crime.

Manage date available to the public via the department’s data transparency webpage including evaluating, recommending, and implementing content and design improvements to increase effectiveness and efficiency; perform routine updates of data provided on the site.

Assists operations and management personnel in planning the deployment of resources for the prevention and suppression of criminal activity.

Establish criminal profiles that include prior crimes and criminal relationships as well as criminal organizations.

Develop crime-mapping analysis of geographic data from police reports, calls for service, and other sources.

Create and maintain informational databases; use complex databases and software applications such as geographic information systems (GIS) mapping tools.

Develops and implements work related procedures to satisfy requirements of local, state, and federal laws.

Represent the City in interdepartmental, interagency task forces, community, and professional meetings as required; make presentations as necessary.

Efficiently manages resources, including personnel, budget, and technology, to enhance the overall effectiveness of the center.

Develops training programs and ensures the continuous professional development of personnel assigned to the RTIC.
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City of San Mateo
Crime and Intelligence Analyst

Page 3 of 6 ends