Agenda packet, regular meeting — San Mateo City Council, March 16, 2026 (part 1 of 3)

CITY OF SAN MATEO
City Council Regular Meeting
March 16, 2026
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.

AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here: March 16, 2026
To join via telephone: (408) 638-0968
Webinar ID: 886 6437 1438 Passcode: 900817
Please note that Item 23 has been moved to the appropriate section of the agenda No substantive changes have been made to the item.

Attachment 2 for Item 23 was also updated with the correct file.

Item 22: Attachment 3 – Public Comment was included.

The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances

CEREMONIAL

1. San Mateo AYSO Boys U14 Winter Select Team — Recognition

2. At-Risk Youth Foundation — Presentation

3. The San Francisco Peninsula 2025–2028 Strategic Plan — Presentation

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

4. San Mateo Public Library Foundation Operating Lease — Amendment Approve an Amendment to the Property Lease and Operating Agreement with the San Mateo Public Library Foundation to extend the lease for an additional year commencing on April 1, 2026 through March 31, 2027; and authorize its execution by the City Librarian.
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CEQA: This lease agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

5. AB 481 Annual Military Equipment Report — Approval
Approve the Annual Military Equipment Report per California State Assembly Bill No. 481.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

6. Real Time Information Center — Agreement
Approve a license agreement with Franklin Templeton Companies, LLC, for occupancy of office space located at 1 Franklin Parkway in San Mateo, to support the expansion and continued operations of the Police Department Real Time Information Center in the amount of $1/month; and authorize the Chief of Police to execute the agreement in substantially the form presented.

CEQA: This City Council action is exempt from CEQA review under the “common sense” exemption, because it can be seen with certainty that there is no possibility that the proposed license agreement may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

7. City of Foster City Interest on Wastewater Treatment Plan Payments — Agreement Approve an agreement with the City of Foster City to receive an interest payment for the Wastewater Treatment Plant Master Plan Improvement Projects in the amount of $148,141.70; and authorize the City Manager to execute the agreement in substantially the form presented.

CEQA: This agreement is not a project subject to CEQA, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

8. Citywide Capital Project Appropriation Amendments — Adoption Adopt two Resolutions to adjust appropriations for certain Citywide Capital Improvement Program projects.

CEQA: This Resolution to adjust appropriations for certain capital improvement projects is not a project subject to CEQA, because it consists of a government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Each individual project described in this Agenda Report and Proposed Resolution has/will be individually reviewed under CEQA.

9. Microsoft Enterprise Agreement Subscription Increase — Approval Approve a subscription increase to the City’s Enterprise Agreement (EA) with Microsoft for Office software, Windows desktop operating systems, and server products for Year 3 of the existing three-year agreement in the amount of $28,604.24, for a new total of $794,341.24; and authorize the Director of Information Technology to execute the subscription increase in substantially the form presented.

CEQA: This subscription fee is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

10. Customer Relationship Management Software and Services — Amendment 2 of 424
Approve Amendment No. 1 to the agreement with Catalis Public Works & Citizen Engagement, LLC to increase agreement by $10,000, for a revised total agreement amount of $150,500; establish a contingency reserve in the amount of $11,000; and authorize the Director of the Information Technology Department to execute the agreement amendment in substantially the form presented and approve any amendments within the contingency amount.

CEQA: Approval of Amendment No. 1 to the City’s Agreement with Catalis Public Works & Citizen Engagement, LLC for additional services to integrate graffiti tracking services for the City’s graffiti abatement contractor to the City’ CRM system is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that these additional services may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

11. City Council Meeting Minutes — Approval
Approve the minutes of the special meeting of the City Council held on February 19, 2026. Approve the minutes of the special and regular meetings of the City Council held on February 23, 2026.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

12. Temporary Sign Placement Enforcement Policy During Election Periods — Adoption Adopt a Resolution to approve the Temporary Sign Placement Enforcement During Elections Policy to standardize guidelines for the City's enforcement of temporary signs in accordance with San Mateo Municipal Code Title 25 (Signs) and authorize the City Manager to make non-substantive changes as needed.

CEQA: This policy is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

13. Operation of Leaf Blowers — Ordinance Adoption
Adopt an Ordinance to amend San Mateo Municipal Code Chapter 10.80 "Operation of Leaf Blowers" to prohibit the use of gas leaf blowers.

CEQA: This Ordinance Adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

14. Reach Codes for the 2025 Code Cycle — Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Chapter 23.24 "Energy Code" to require energy conservation measures for air conditioner alterations, replacements and installations in single family homes, duplexes and townhomes; energy conservation measures for heating, ventilation and air conditioner replacements and installations in nonresidential buildings; and increased efficiency and electric readiness requirements for additions and alterations to single family homes, duplexes, and townhomes.

15. Citywide Fire, Life, and Safety Inspection Testing and Maintenance Services — Revised Agreement Adopt a Resolution to use an alternative purchasing method to award a five-year agreement with APi National Service Group, Inc. for inspection, testing, and maintenance of Citywide fire, life, and safety systems in the 3 of 424
amount of $591,357; approve a contingency reserve of $60,000; and authorize the Public Works Director to execute the revised agreement in substantially the form presented and issue change orders within the contingency amount.

CEQA: Approval of an agreement for inspection, testing, and maintenance of Citywide fire, life, and safety systems is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

16. Citywide Street Reconstruction Phase 5 — Agreement
Approve an agreement with Teichert Construction in the amount of $4,274,912; establish a contingency reserve in the amount of $855,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

17. Dr. Martin Luther King, Jr. Resiliency Center Program Manager — Amendment Approve Amendment No. 1 to the agreement with ELS Architecture & Urban Design for professional program management services for the Dr. Martin Luther King, Jr. Resiliency Center Tasks 2 and 3 in the amount of $314,560, for a new agreement total of $345,655; establish a contingency reserve in the amount of $34,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the contingency amount.

CEQA: Approval of this amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

18. Villa Terrace Closure Project Funding — Agreement
Adopt a Resolution to approve a Section 130 funding agreement with the California Department of Transportation for the railroad crossing closure project at Villa Terrace and appropriate $1,128,000 in Section 130 funding to the Capital Project Fund and authorize the City Manager to execute the agreement in substantially the form presented and any future amendments and grant documents.

CEQA: This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

19. East 41st Place and Pacific Boulevard Trash Capture Project — Contingency Increase Approve an increase to the contingency reserve associated with the construction agreement with GSW Construction, Inc. for the East 41st Place (E 41st Place) and Pacific Boulevard Trash Capture Project in the amount of $36,900 and authorize the Public Works Director to issue change orders within the contingency amount.

20. Regional Measure 3 Funding Request — Approval
Adopt a Resolution to authorize the City Manager to execute and submit an allocation request as required by the Metropolitan Transportation Commission (MTC) for $3 million in Regional Measure 3 (RM3) funds for 19th Avenue/Fashion Island Boulevard Multimodal Improvements Project and to designate the City of San Mateo as the implementation agency for the construction phase.

CEQA: This Resolution is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

21. Marina Lagoon Spot Dredging Project, Bid Rejection — Approval Adopt a Resolution to reject all bids received for the Marina Lagoon Spot Dredging Project.

CEQA: This Project will be performed pursuant to the terms and conditions of an existing permit with the environmental regulatory agencies for the Marina Lagoon including the San Francisco Bay Regional Water Quality Control Board. On July 7, 2021, the City filed a Notice of Exemption with the Office of Planning and Research and the County Clerk-Recorder for the County of San Mateo (SCH No. 2021070131) for proposed maintenance activities for the Marina Lagoon, effective from 2022 through 2026. These maintenance activities are categorically exempt as existing facilities as they involve negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

22. 2026 Solid Waste Collection Rates — Rate Increase
Adopt a Resolution to establish maximum rates for solid waste, recycling, and organics collection for rate year 2026.

CEQA: This action by the City in setting the maximum rates to be charged by Recology San Mateo County relates to funding an on-going solid waste collection service and is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NEW BUSINESS

23. 2025 Annual Progress Reports – Housing Element, General Plan and Housing Successor Agency – Approval Approve the Annual Progress Reports and direct the City Manager to submit the 2025 General Plan Annual Progress Report to the Governor's Office of Land Use and Climate Innovation; the 2025 Housing Element Annual Progress Report to the California Department of Housing and Community Development; and the 2025 Housing 5 of 424
Successor Agency Annual Report to the California Department of Finance.

CEQA: This annual report is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

24. Charter Amendments — Study Session
Hold a study session regarding proposed amendments to the City Charter to reflect the change to district elections, address other outdated provisions, and provide direction to staff.

CEQA: This public hearing is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.

For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting.

During the meeting
By Zoom: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

By telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

In Person: At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 6 of 424
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2025
- 2028

BOARD OF

DIRECTORS

STRATEGIC
PLAN
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ABOUT OUR ORGANIZATION
• Founded in 1971 as a 501(c)(6) nonprofit by San Mateo County hoteliers to attract visitors and drive hotel stays.
• Operates as the regional Film Commission and manages the San Mateo County "As Fresh as it Gets" farm-to-table program.
• 2022: Rebranded to The San Francisco Peninsula
• 2024: Launched New Tourism Marketing District (TMD)
• 2025: Launched Tourism Board Advisory Council, Launched Strategic Plan • 2026 – 2028: Educate and Actualize
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SAN MATEO MEDIA HIGHLIGHTS
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BOARD OF DIRECTORS

BOARD OF DIRECTORS
Melissa Andretta, San Francisco International Airport
Cynthia Chow, Embassy Suites SFO Oyster Point, South San Francisco Simone Harms, The Ameswell Hotel, Mountain View
Daniel Herbst, Enterprise Rent-a-Car
Christopher Holbrook, The Westin & Aloft, Millbrae
Michael Holloway, HYATT House, Belmont
Lisa Kershner, SFO Waterfront Marriott, Burlingame
Sam Kim, Embassy Suites SFO Waterfront, Burlingame
Daisy Li, Moonstar Kitchen, South San Francisco
Four Seasons Silicon Valley, East Palo Alto
Cameron Palmer, Cameron’s Restaurant & Pub, Half Moon Bay Prativ Patel, Hotel Aura & Hotel Skye, San Bruno
Mitch Postel, San Mateo County Historical Association, Redwood City Blanca Rivera, Half Moon Bay Lodge, Half Moon Bay
Paul Wilson, Grand Bay Hotel, Redwood City
Yakub Yakubi, Courtyard by Marriott, Foster City

EXECUTIVE COMMITTEE
BOARD CHAIR – Kevin Kretsch, Hyatt Regency SFO, Burlingame CHAIR ELECT – Jonathan Powers, DoubleTree SFO, Burlingame IMMEDIATE PAST CHAIR – Christina Ongerth, The Dylan SFO, Millbrae SECRETARY – Pravin Punjiya, Best Western Inn & Suites, San Mateo TREASURER – Casper van Eldik Thieme, Grand Hyatt at SFO VICE CHAIR 1 – Anthony Buralli, Residence Inn, San Carlos VICE CHAIR 2 – Randy Johnson, Fairfield Inn & Suites, Pacifica 13 of 424

BOARD ADVISORY COUNCIL
Chair: Mitch Postel, President, SMC Historical Association Education
• Dr. Melissa Moreno, Chancellor, San Mateo County
Community College District
Business/Tech/Biotech
• Rosanne Foust, CEO, SAMCEDA
• Jim Wunderman, CEO, Bay Area Council
• Gina Simi, Public Policy + External Affairs, Zoox
• Peter Banzhaf, Co-Founder, Helios
• Amy Buckmaster, CEO, Chamber San Mateo County
• Krystlyn Giedt, CEO, Coastside Chamber of Commerce
Government
• Jackie Speier, SMC Board of Supervisors
• Mike Callagy, SMC County Executive
• Matthew Chidester, City Manager, Half Moon Bay
Hospitality
• Martin Yan
• Bob Trahan, Twelvemonth
• Ajay Walia, Rasa
• Micheál Mallie, Maverick Jack’s
• Mathieu Riviere, The Ritz-Carlton, Half Moon Bay
Labor
• Julie Lind, Executive Officer, San Mateo Labor Council Attractions
• Kara Newport, CEO, Filoli
• Jennifer McCabe, Director, SFO Museum
Parks and Recreation
• Nicholas Calderon, Deputy County Executive
Venues
• Dana Stoehr, CEO, San Mateo County Event Center
• Dr. Allison Keaney, CEO, Cow Palace Arena & Event Center • Jim McGuire, CEO, South San Francisco Conference Center Community
• Alicia Aguirre, Former Redwood City Councilmember
Strategic Plan Facilitator: Bill Geist, Founder & CEO, DMOproz The Board of Directors thanks all the members of the Board Advisory Council and members of the community who participated in focus groups and interviews, which were integral in the development of the Strategic Plan.
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SUPPORT DESTINATION ASSET DEVELOPMENT
• Advocate for significant upgrades to the San Mateo
County Event Center.
• Analyze opportunities to develop additional
tournament-grade sports facilities throughout the
Peninsula.
• Consider the opportunity to develop a Tourism Master
Plan for the Peninsula to serve as an inspirational
guide for future community development.
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ENDEAVOR TO MAXIMIZE THE DESTINATION EXPERIENCE
• Analyze the opportunity to develop an annual
destination event that would ultimately be synonymous
with The San Francisco Peninsula brand.
• Advocate for the completion of the 500-mile Bay Trail. • Work with communities throughout the Peninsula to
encourage music and nightlife to power additional
visitation and quality of life.
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CONTINUE TO BUILD ORGANIZATIONAL EXCELLENCE
• Increase the awareness, appreciation, and support of
the organization and the Peninsula’s visitor economy.
• Engage the recently launched SFP Board Advisory
Council to serve as community ambassadors and
emissaries.
• Continue to build organizational culture, capacity and impact.
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ANNUAL LUNCHEON 2026
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April 23 - May 3, 2026
January 21 - 31, 2027
Ten days of celebrating culinary
excellence and exploration on Bayside
and Coastside.

VIP Kickoff Event 4/23/26
Flavors of the Peninsula
Coyote Point, San Mateo
July 26, 2026
Heritage Fire brings together local restaurants,
talented chefs, and food lovers for an allinclusive walk-around feast celebrating community and bold flavors.

Half Moon Bay Brewing Co.

Coastside
August 28, 2026
The nation’s premier whiskey-tasting event tour.

CELEBRATING THE PENINSULA’S CULINARY EXCELLENCE IN
2026 & 2027
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THANK YOU!
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-6661 File ID: 26-10858 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Library Department
MEETING DATE: March 16, 2026
SUBJECT:

San Mateo Public Library Foundation Operating Lease — Amendment RECOMMENDATION:

Approve an amendment to the Property Lease and Operating Agreement with the San Mateo Public Library Foundation to extend the lease for an additional year commencing on April 1, 2026, through March 31, 2027; and authorize the City Librarian to execute the revised agreement in substantially the form presented.

BACKGROUND:

The San Mateo Public Library Foundation (SMPLF) leases office space in the Main Library to accommodate Foundation employees who perform fund development duties in support of the Library Foundation's mission. The Commercial Property Lease Agreement and Operating Agreement between the City of San Mateo and San Mateo Public Library Foundation was signed on December 14, 2007. Subsequent lease extensions through March 31, 2026 have been approved by the City Council. This Amendment represents a one-year extension of the lease agreement from April 1, 2026 through March 31, 2027. In FY 2025-26, the Library Foundation awarded $175,000 for support of programs and collections. The successful 2024 and 2025 fundraising events made it possible for the Library to offer an enriching Summer Learning Challenge Program, enhance the general collection, and provide cultural and educational events through four cultural committees.

BUDGET IMPACT:

In consideration of the financial support the SMPLF fulfils on behalf of the San Mateo Public Library, the rental amount of the lease will continue to be set at the nominal rate of $12 per annum.

ENVIRONMENTAL DETERMINATION:

This lease agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Lease Agreement.
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CITY OF SAN MATEO

STAFF CONTACT
Marcia Mendonca, Senior Management Analyst
[email protected]
(650) 522-7805
Rukshana Singh, City Librarian
[email protected]
(650) 522-7804
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Contract Amendment Page 1 of 2
CAO Approved June 2024

AMENDMENT OF THE COMMERCIAL PROPERTY LEASE

AGREEMENT AND OPERATING AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND

THE SAN MATEO PUBLIC LIBRARY FOUNDATION
($12.00)
This Amendment is made and entered into this day of March 17, 2026, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and the SAN MATEO PUBLIC LIBRARY FOUNDATION, a California non-profit corporation ("FOUNDATION").

WHEREAS, City and Foundation wish to amend the Agreement effective on April 1, 2026 to extend the lease of office space for one year of this Agreement.

NOW, THEREFORE, the Parties agree as follows:

1. Paragraph 1 of the Agreement is amended to read:
“The term of this Lease shall be extended through March 31, 2027, unless terminated pursuant to Paragraph 20.”

2. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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Contract Amendment Page 2 of 2
CAO Approved June 2024
IN WITNESS WHEREOF, CITY OF SAN MATEO and SAN MATEO PUBLIC LIBRARY FOUNDATION have executed this Amendment on ___________________.

CITY OF SAN MATEO CONTRACTOR
Rukshana Singh
City Librarian
Date Vicky Stein
Its Authorized Agent
President
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Bahareh Abdollahi
Assistant City Attorney
Date
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 10-5112 File ID: 26-10881 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Police Department
MEETING DATE: March 16, 2026
SUBJECT:

AB 481 Annual Military Equipment Report — Approval
RECOMMENDATION:

Approve the Annual Military Equipment Report per California State Assembly Bill No. 481.

BACKGROUND:

On September 30, 2021, Assembly Bill 481 (AB 481) was codified in Government Code Sections 7070-7075, requiring the governing body of law enforcement agencies to adopt a “Military Equipment Use” policy. The San Mateo Police Department presented a policy to the City Council which was adopted by Ordinance on May 2, 2022.

AB 481 also requires law enforcement agencies to prepare an annual report containing information for the preceding calendar year. Staff has prepared a Military Equipment Annual Report (Exhibit A) which summarizes the required information, including a description of the purpose of the equipment and how it was used; any complaints received; the results of any internal audits; the cost of the equipment; the quantity possessed; and if the agency intends to acquire additional equipment in the next year.

The San Mateo Police Department does not possess any tactical equipment obtained from the military, nor does it possess any equipment designed for military use. The term “military equipment,” as defined in AB 481, includes various items commonly used by law enforcement agencies as part of best practices to reduce risks to community members. The list includes, but is not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, chemical agents, less-lethal shotguns, less-lethal 40mm projectile launchers, distraction devices and long-range acoustic devices. These items provide peace officers the ability to safely resolve volatile situations and are vital tools that facilitate compliance with our stringent use of force policy. These tools have been tested in the field and are used to enhance citizen and officer safety.

During the 2025 calendar year, no formal complaints related to military equipment were filed with the Police Department.

There were no violations of department policy related to the deployment of military equipment by department personnel.

No new items of military equipment were acquired in 2025. In the current 2026 calendar year, the Police Department plans to retire three (3) unmanned aerial system (UAS) devices, and acquire four (4) new devices, to support activities of the Real Time Information Center.

In compliance with AB 481, the Military Equipment Annual Report was published on the Police Department’s website at least 30 days prior to this meeting.
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CITY OF SAN MATEO
BUDGET IMPACT:

There is no budget impact associated with this action.

ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Military Equipment Report

STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
Anthony Riccardi, Lieutenant
[email protected]
(650) 522-7689
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27 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 10-5112 File ID: 26-10955 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Police Department
MEETING DATE: March 16, 2026
SUBJECT:

Use of Office Space for Real Time Information Center — Agreement RECOMMENDATION:

Approve a license agreement with Franklin Templeton Companies, LLC, for occupancy of office space located at 1 Franklin Parkway in San Mateo, to support the expansion and continued operations of the Police Department Real Time Information Center in the amount of $1/month; and authorize the Chief of Police to execute the agreement in substantially the form presented.

BACKGROUND:

The Police Department has been steadily growing the operation of the Real Time Information Center (RTIC) over the past year. This significant investment in technology is actively transforming the way we serve the community and support field personnel. The RTIC provides for enhanced situational awareness, strengthens interdepartmental coordination, and improves response capabilities through real time monitoring and information sharing.

Since its inception, the RTIC has experienced significant growth in both operational scope and staffing. The existing workspace is no longer sufficient to accommodate the technology infrastructure, personnel, and equipment necessary to sustain and expand RTIC functions. As a result, staff have explored options for additional office space within close proximity to existing public safety operations. The global headquarters for Franklin Templeton Companies is located adjacent to Police Department. Franklin Templeton has a strong track record of supporting the City’s public safety objectives and community partnership efforts, and has offered the City use of vacant office space located at 1 Franklin Parkway, for a nominal cost of $1/month. The license agreement is on a month-to-month term, and may be terminated by either party with 30 days notice. The proposed space is within close proximity to current operations, minimizing disruption and maintaining operational efficiency. The license agreement will provide adequate square footage to accommodate current RTIC staff and equipment as well as anticipated growth; space for installation of desks, computer monitors, radio equipment and collaborative work areas; immediate availability; and a rate that represents a substantial cost savings.

The Police Department has been designated to receive funding in the amount of $550,000 from the United States Department of Justice Office of Community Oriented Policing Services FY2026 Technology and Equipment Program (TEP), and anticipates receiving these funds later this year. Staff intends to use these funds to outfit the RTIC space with desk workstations, computers, and any necessary radio and technology equipment. No General Fund appropriation is requested for furniture or equipment associated with the RTIC expansion.

BUDGET IMPACT:

The cost of the license can be accommodated within the Police Department’s current adopted budget appropriation. 28 of 424

CITY OF SAN MATEO
ENVIRONMENTAL DETERMINATION:

This City Council action is exempt from CEQA review under the “common sense” exemption, because it can be seen with certainty that there is no possibility that the proposed license agreement may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement

STAFF CONTACT
Ed Barberini, Chief of Police
[email protected]
(650) 522-7600
29 of 424
1 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1

LICENSE AGREEMENT FOR OCCUPANCY OF PORTION OF
ONE FRANKLIN PARKWAY, BUILDING NO. 960/1
SAN MATEO, CA 94403
THIS LICENSE AGREEMENT (the “License") is entered into by and between Franklin Templeton Companies, LLC, a Delaware limited liability company with a place of business at One Franklin Parkway, San Mateo, CA 94403 (“Licensor”) and City of San Mateo a governmental entity with a place of business at 200 Franklin Parkway, San Mateo, CA 94403 (“Licensee”), effective as of the signature date hereof.

WITNESSETH:

WHEREAS Licensor and Licensee desire to enter into this License to govern Licensee’s use of the Licensed Space subject to the following definitions.

The “Building” is the building located at One Franklin Parkway, Building No. 960/1, San Mateo, CA 94403.

The “Furniture” the office and workstation furniture, including office tables and chairs, conference tables and chairs, couches, coffee tables, video cameras and TV monitors located within the Licensed Space as of the date hereof.

The “Licensed Space” is located in the approximately six hundred forty nine (649) rentable square feet on the first floor of Building 960 (the “Building”) as shown on Exhibit A attached hereto and made a part hereof.

The “Common Areas” shall mean restrooms, lobbies, stairwells, break room, coffee room and conference rooms located on the first (1st) floor of the Building, and non-reserved surface parking spaces and the parking garage under the Building.
“Hazardous Materials” shall mean any “hazardous or toxic materials (as such materials may be identified in any federal, state or local law or regulation), provided that the foregoing shall not be deemed to proscribe the use by Licensee of customary office supplies in normal quantities so long as such use comports with all applicable laws.”
The word “Premises” refers to the Licensed Space and the Common Areas.

The “Project” is the Franklin Templeton Office Campus at One Franklin Parkway at Bay Meadows, San Mateo, CA, comprising, as of the date hereof, of six (6) office buildings together with certain parking facilities as more particularly shown on the Project Plan attached hereto and made a part hereof as Exhibit A-1. Licensee shall not have access to or use any other areas within the Project that are not the Premises, including, without limitation, the use of other facilities in the Project such as conference rooms, auditoriums, training facilities, and the BBQs and Sports Courts, without the Licensor’s prior written approval, which approval may be withheld in Licensor’s sole and absolute discretion. “Technology” may include but not be limited to any routing or connectivity software, network switching solutions, wireless LAN solutions, internet and/or broadband lines, use of certain multifunction devices 30 of 424
2 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 (such as printers, scanners, fax machines, etc), certain hardware, and any required or embedded software to enable use of such Technology.
“Real Time Information Center” means a centralized operational function within the San Mateo Police Department that collects, monitors, analyzes, and disseminates information from law enforcement databases, video systems, and other authorized information sources in order to support public safety operations, investigations, and emergency response in near real time.

NOW, THEREFORE, Licensor and Licensee, in consideration of the mutual promises contained herein and for other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, and intending to be legally bound, agree as follows:

1. Term and Occupancy.
(a) This License shall commence on April 1, 2026 (the “Commencement Date”). Licensor or Licensee may terminate this License for cause or no cause, upon thirty (30) days prior written notice to the other party as set forth in Section 5 below.
(b) During the Term, Licensee shall have the exclusive right to use the Licensed Space and the non-exclusive right to use the Premises (other than the Licensed Space), in accordance with the terms and conditions of this License. Notwithstanding the foregoing, Licensee hereby agrees and acknowledges that the Licensed Space will not be separately demised from the remainder of the Premises and that it shall be Licensee’s sole and absolute duty to ensure the confidentiality and security of its information, documentation and any proprietary items and that neither Licensor nor its agents shall have any liability of any kind for any damage, destruction or dissemination of Licensee’s information, documentation and any proprietary items and Licensee hereby waives any claims against Licensor related to the foregoing. Licensee acknowledges and agrees that this License is a revocable license only and does not convey a leasehold interest to Licensee.
(c) Licensee will at all times conduct itself in a manner that complies with the terms and conditions of all applicable laws and the reasonable rules and regulations of the Project, Building and Common Areas adopted from time to time by Licensor, a current copy of which is set forth on Exhibit B attached to this License and made a part hereof. Licensor shall have the right at all times to change and amend the rules and regulations in any reasonable manner. The rules and regulations, as changed in accordance with this Section from time to time, are hereinafter called the “Rules and Regulations.” In the event of any inconsistency between this License and the Rules and Regulations, the License shall prevail. Licensee shall not do or permit anything to be done in or about the Premises which will in any way obstruct or interfere with the rights of other tenants or occupants of the Building or Project or injure or annoy them or use or allow the Premises or any portion of the Project to be used for any improper, immoral or objectionable purpose, nor shall Licensee cause, maintain or permit any nuisance or auction sale in, on, or about the Premises or and portion of the Project. Licensee shall not commit or suffer the commission of any waste in, on, or about the Premises or any portion of the Project. Licensee will not be permitted to generate, handle, store or dispose of Hazardous Materials in the Premises or Project and will defend, indemnify and hold harmless Licensor from and against any loss, cost, claim, action, damage, liability and/or expense (including reasonable fees of attorneys, investigators and experts) for any Hazardous Materials which become present in or about the Licensed Space during the Term and/or which become present in the Project as a result of the acts of Licensee, its officers, employees, agents or invitees, and such indemnification shall include all costs incurred in connection with any investigation 31 of 424
3 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 of site conditions or any conditions or any cleanup, remedial, removal or restoration work required by any federal, state or local governmental agency or political subdivision. Licensee hereby waives as to Licensor, and releases Licensor from, any claims, judgments, damages, fines, penalties, costs (including attorney, consultant and expert fees), liabilities (including sums paid in settlement of claims) or losses which arise during or after the Term in connection with Hazardous Materials which become present in or about the Project, unless caused by Licensor’s gross negligence or willful misconduct. (d) Subject to Licensor’s superior legal possessory interest in the Licensed Space and the Premises, and strictly during the Term, Licensor hereby grants to Licensee a limited, revocable, nontransferable license to (a) exclusively use and occupy the Licensed Space, and (b) use the Premises on a non-exclusive basis, in each case solely for the Permitted Use and in accordance with this License.

This License shall not be deemed to create a lease, tenancy, or other real property interest

2. Permitted Use of the Licensed Space. The Licensed Space shall be used as a Real Time Information Center in connection with Licensee's governmental operations and for no other use.

3. License Fees. During the Term, Licensee agrees to pay Licensor, without demand, deduction or offset, a License Fee in the amount of $1.00 per month. The first payment of said License Fee is payable on the Commencement Date, and shall thereafter be payable monthly in advance on the first business day of each and every subsequent month during the Term. Licensee shall pay the License Fee and all other payments due hereunder by its check made payable in lawful currency of the United States of America, to Licensor at the following address (or such other address as Licensor specifies to Licensee from time to time):

Franklin Templeton Companies, LLC
One Franklin Parkway
San Mateo, CA 94403
This is a full service License. Licensor shall pay for all utility services provided to the Licensed Space including, but not limited to water, fuel, gas, oil, heat, electricity, power, air-conditioning and garbage removal and shall pay for janitorial services and Technology. “Technology” may include but not be limited to any routing or connectivity software, network switching solutions, wireless LAN solutions, internet and/or broadband lines, use of certain multifunction devices (such as printers, scanners, fax machines, etc), certain hardware, and any required or embedded software to enable use of such Technology.

4. Improvements. Licensee acknowledges that it accepts the Premises, Furniture and Technology in an “AS IS” “WHERE IS” and “WITH ALL FAULTS” condition, without any obligation by Licensor to perform any alterations, improvements, redecorating or other work therein or to provide any construction or monetary allowance with respect thereto. “Technology” may include but not be limited to any routing or connectivity software, network switching solutions, wireless LAN solutions, internet and/or broadband lines, use of certain multifunction devices (such as printers, scanners, fax machines, etc), certain hardware, and any required or embedded software to enable use of such Technology.

Licensee shall not make or cause to be made to the Technology, Furniture or Premises, including but not limited to any systems or facilities serving the Licensed Space, any addition, modification, renovation, alteration or change.
32 of 424
4 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1

5. Termination of the Term of this License. Notwithstanding anything in this License to the contrary, Licensor and Licensee shall, upon thirty (30) days’ prior written notice to the other (the “Termination Notice”), have the right to terminate this License at any time during the Term. The Termination Notice shall set forth the date of termination of this License. Upon such date of termination, Licensee shall vacate the Licensed Space, leaving it as provided by Section 7 (Surrender of Licensed Space), the Term of this License shall be deemed to have expired and Licensor and Licensee shall have no further duty or obligation to the other whatsoever with respect to the Premises, other than (i) those duties and obligations which expressly survive the expiration or earlier termination of this License and (ii) the full payment by Licensee of any amounts outstanding under this License, including but not limited to the License Fee, up to and through the date of termination of this License. The Termination Notice shall include a statement of the amount of any charges outstanding at that time with the parties agreeing to make a final and complete accounting of said amounts on or before the actual date of termination.

6. Default.
(a) Upon the happening of one or more of the events as expressed below in (i) through (iii), inclusive (each individually, an “Event of Default” and collectively, “Events of Default”), Licensor shall have any and all rights and remedies hereinafter set forth:
(i) In the event Licensee should fail to pay any other sums required to be paid hereunder, as and when the same become due, and such failure shall continue for a period of five (5) days after written notice thereof is given by Licensor to Licensee specifying the nature of such default. (ii) In the event Licensee fails to keep, observe or perform any of the other terms, conditions or covenants on the part of Licensee herein to be kept, observed and performed for more than ten (10) days after written notice thereof is given by Licensor to Licensee specifying the nature of such default.
(iii) In the event Licensee violates any of the Rules and Regulations, and fails to cure such violation within twenty-four (24) hours after notice from Licensor. (b) Upon the occurrence of any Event of Default, Licensor may terminate this License by written notice to Licensee, in which event this License, all rights of Licensee under this License, and all duties of Licensor under this License shall immediately cease and terminate, and at the option of Licensor, all License Fees and other amounts due hereunder which are reasonably ascertainable, for the remainder of the then-current Term of this License, shall become immediately due and payable, provided that Licensee shall be given credit for revenue the Licensor should obtain by entering into a lease or license to replace Licensee, with such credit reduced by the reasonable costs and expenses of such efforts. However, claims, if any, that shall have accrued to Licensee against Licensor before the Licensor terminates pursuant to this subsection (b) shall survive such termination. (c) In addition to the remedies specified in this License, Licensor shall have all remedies available pursuant to applicable law. It is understood and agreed that the remedies herein given to Licensor shall be cumulative, and the exercise of anyone remedy by Licensor shall not be to the exclusion of any other remedy.
33 of 424
5 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1

7. Surrender of Licensed Space. Licensee shall vacate the Licensed Space at the expiration or sooner termination of the Term, in as good condition and repair as when received, broom-cleaned, with all rubbish, furnishings, equipment, trade fixtures and other personal property of Licensee (other than any property which is provided by Licensor for Licensee’s use during the Term, such as the Furniture and the Technology) removed therefrom (and with any damage caused by such removal fully repaired).

Licensee shall deliver all keys to Licensor or Licensor’s managing agent. Licensee shall not remove the Furniture or Technology from the Licensed Space.

8. Required Insurance. It is a condition of this License that Licensee comply with the following requirements. Licensor agrees to accept evidence of self-insurance to meet the requirements. (a) Licensee shall obtain and maintain the following insurance from a responsible insurance company, of Licensee’s choice, that is authorized to do business in the State of California, and with a general policyholder rating of not less than “A-” and financial rating of not less than “VIII” in the most current Best’s Insurance Report:
(i) commercial general liability insurance with respect to the Premises and the operations of or on behalf of Licensee in, on or about the Premises, including but not limited to coverage for personal injury, contractual liability, independent contractors, broad form property damage, fire legal liability, products liability (if a product is sold from the Premises), and liquor law liability (if alcoholic beverages are sold, served or consumed within the Premises), which policy(ies) shall be written on an “occurrence” basis and for not less than $2,000,000 combined single limit (with a $50,000 minimum limit on fire legal liability) per occurrence for bodily injury, death and property damage liability, or the current limit of liability carried by Licensee, whichever is greater, and subject to such increases in amounts as Licensor may determine from time to time;
(ii) workers’ compensation insurance as required by law, together with employers’ liability insurance coverage of at least $1,000,000; and (iii) insurance against fire, vandalism, malicious mischief and such other additional perils as may be included in a standard “special form” policy, insuring all alterations, additions, decorations, or improvements by Licensee located in the Licensed Space, trade fixtures, furnishings, equipment and items of personal property in the Licensed Space, in an amount equal to or not less than 90% of their actual replacement cost (with replacement cost endorsement), which policy shall also include extra expense coverage.
(b) The deductible or other retained limit under any policy carried by Licensee shall be commercially reasonable, and Licensee shall be responsible for payment of such retained limit. Licensor (“Additional Party”) shall not be responsible for payment of any deductible or self-insured retention or uninsured amount even if the Additional Party is negligent. (c) Each policy evidencing insurance required to be carried by Licensee pursuant to this Section 8 shall contain the following provisions and/or clauses satisfactory to Licensor:
(i) with respect to Licensee’s commercial general liability insurance, a provision that the policy and the coverage provided shall be primary and that any coverage carried by Licensor shall be excess of and non-contributory with any policies carried by Licensee, together with a provision 34 of 424
6 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 including Licensor, its agents, employees, contractors and representatives and any other parties in interest designated by Licensor as additional insureds; (ii) except with respect to Licensee’s commercial general liability insurance, a waiver by the insurer of any right to subrogation against Licensor, its agents, employees, contractors and representatives which arises or might arise by reason of any payment, deductible or self-insured retention under the policy or by reason of any act or omission of Licensor, its agents, employees, contractors or representatives; and
(iii) a provision that the insurer will not cancel or change the coverage named by the policy without first giving the Additional Party 30 days prior written notice. (d) Licensee shall also name the Additional Party as an additional insured on any excess or umbrella liability policy carried by Licensee.
(e) In the event of a loss covered by any policy under which the Additional Party is an additional insured, such Licensor shall be entitled to review a copy of such policy. (f) Any insurance required of Licensee may be furnished by Licensee under any blanket policy carried by it or under a separate policy.
(g) Licensee shall furnish to Licensor evidence, reasonably satisfactory to Licensor, of having obtained such insurance prior to occupying the Licensed Space and shall promptly notify Licensor of any cancellation or lapse in any such insurance coverage. Every ninety (90) days after commencement of this License throughout the Term of this License, Licensee shall confirm to Licensor that such insurance is in full force and effect.

9. Insurance Not Provided. Licensor does not provide insurance coverage for Licensee’s personal property, business interruptions or directors’ and officers’ liability and will not be responsible or liable for loss, damage or theft of any personal property, loss due to any business interruptions or loss to Licensee’s directors and officers. Therefore, Licensee shall be responsible for obtaining (i) personal property insurance beyond the minimum required by Section 8(a) as appropriate for Licensee’s personal property, (ii) business interruption insurance and (iii) directors and officers liability insurance from an insurance company of Licensee’s choice. Licensee understands that it is Licensee’s responsibility to contact Licensee’s insurance agent for such coverage or to ask any questions.

10. Waiver and Indemnity.
(a) Waiver of Liability. Licensor shall not be liable or responsible in any way for, and Licensee hereby waives all claims against Licensor with respect to or arising out of: any death or any injury of any nature whatsoever that may be suffered or sustained by Licensee or any employee; Licensee, including any invitee, guest, agent or customer of Licensee or any other person, from any causes whatsoever; or for any loss or damage or injury to any property outside or within the Premises belonging to Licensee or its employees, agents, customers, invitees, guests or any other person, unless and to the extent such injury or damage is caused by the negligence or willful misconduct of Licensor, its employees or agents. Without limiting the generality of the foregoing, Licensor shall not be liable for any damage or damages of any nature whatsoever to persons or property caused by explosion, fire, theft or breakage, by sprinkler, drainage or plumbing systems, by failure for any cause to supply 35 of 424
7 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 adequate drainage, by the interruption of any public utility or service, by steam, gas, water, rain or other substances leaking, issuing or flowing into any part of the Premises, by natural occurrence, acts of the public enemy, riot, strike, insurrection, war, court order, requisition or order of governmental body or authority, or by anything done or omitted to be done by any tenant, occupant or person in the Building or at the Project unless and to the extent such injury or damage is caused by the negligence or willful misconduct of Licensor, its employees or agents. In addition, Licensor shall not be liable for any loss or damage for which the Licensee is required to insure, or for any loss or damage resulting from any construction, alterations or repair.
(b) Indemnity. Licensee shall indemnify, defend and hold harmless Licensor and its respective agents and employees, from and against any and all loss, cost, claim, action, damage, liability and/or expense (including reasonable fees of attorneys, investigators and experts) which (i) arises out of the occupancy or use of the Premises or the Technology by Licensee or its agents, employees, invitees or licensees, (ii) arises out of any breach of or noncompliance with the terms and conditions of this License by Licensee or its agents, employees, invitees or licensees, or (iii) is occasioned by any act or omission of Licensee or its agents, employees, invitees or licensees. Licensee’s obligations pursuant to this paragraph shall survive the expiration or termination of this License.

11. Broker. Licensee represents and warrants that it has not dealt with any broker or agent in the negotiation for or the obtaining of this License, and agrees to indemnify, defend and hold Licensor harmless from and against any loss, cost, claim, action, damage, liability and/or expense (including reasonable fees of attorneys, investigators and experts) for compensation claimed by any such broker or agent employed or engaged by it or claiming to have been employed or engaged by it.

12. Notices.
(a) Notices shall be sent by any of the following: hand delivery, U.S. Postal Service (“USPS”) with proof of receipt, Federal Express, or UPS. In addition to the methods set forth in the preceding sentence, the sender shall make reasonable efforts to send all notices by fax or electronic transmission. A notice shall be deemed given and delivered at the time of actual delivery, if it is (i) personally delivered, (ii) delivered by the USPS and signed for by the recipient, or (iii) delivered by Federal Express or UPS. If the notice is sent by the USPS but not signed for, it shall be deemed given upon the third calendar day following the day on which it is deposited with the USPS. (b) Until further notice, all notices to shall be sent to the following addresses:

IF TO LICENSEE:

San Mateo Police Department
200 Franklin Parkway
San Mateo, CA 94403
IF TO LICENSOR:

FRANKLIN TEMPLETON COMPANIES, LLC
One Franklin Parkway, MS 960/1
San Mateo, CA 94403
Attention: Facilities Manager

FRANKLIN TEMPLETON COMPANIES, LLC
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8 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 One Franklin Parkway, MS 920
San Mateo, CA 94403
Attention: Legal Department
FRANKLIN RESOURCES, INC.

Corporate Secretary
One Franklin Parkway
San Mateo, CA 94403
and:

FRANKLIN TEMPLETON COMPANIES, LLC
One Franklin Parkway, MS 960/1
San Mateo, CA 94403
Attention: Kara Dominguez, Director-Corporate Real Estate

13. License Not Assignable. This License is a personal right of Licensee and is not assignable or transferable under any circumstances.

14. Counterparts. This License may be executed, electronically (i.e., by email pdf, DocuSign and the like), in two (2) or more counterparts, each of which shall constitute an original, but all of which, when taken together, shall constitute but one instrument.

15. Headings. The headings of the paragraphs of this License are inserted solely for convenience of reference and are not a part of and are not intended to govern, limit or aid in the construction of any terms or provision hereof.

16. Governing Law and Forum. This License shall be governed by and construed in accordance with the laws of the State of California.

17. Amendments. This License may not be altered, changed, or amended except by an instrument signed by both parties hereto and approved by Licensor.

18. No Representations or Warranties. Neither Licensor nor Licensor’s agents or attorneys have made any representations or warranties with respect to the Project, Premises, the Building or this License, except as expressly set forth herein, and no rights, easements or licenses are or shall be acquired by Licensee by implication or otherwise.

19. Signs. Licensee shall not be entitled to any signage at the Project, Building or Premises.

20. Holding Over. If Licensee shall remain in possession after the expiration of or earlier termination of this License, Licensee shall indemnify, defend (with counsel reasonably acceptable to Licensor) and hold Licensor harmless against any and all claims, losses, damages and liabilities resulting from failure to surrender possession, including, without limitation, any claims made by any succeeding licensee or tenant.

21. Attorneys’ Fees. In the event of any action or proceeding (including a bankruptcy case or proceeding) brought by either party against the other under this License, the prevailing party shall be entitled to recover court costs (including expert witness fees) and the fees of its attorneys in such action 37 of 424
9 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 or proceeding (whether at the administrative, trial or appellate levels) in such amount as the court or administrative body may adjudge reasonable.

22. Confidentiality of License. Excluding the Licensee's obligations to comply with public records laws or any other release of this License required by law, Licensee acknowledges and agrees that the terms of this License are confidential and constitute proprietary information of Licensor. Disclosure of the terms hereof could adversely affect the ability of Licensor to negotiate other licenses or leases with respect to the Building and Project and impair Licensor’s relationship with other licensees and tenants of the Building and Project. Licensee agrees that it, its partners, officers, directors, employees and attorneys, shall not disclose the terms and conditions of this Licensee to any other person without the prior written consent of Licensor. It is understood and agreed that damages would be an inadequate remedy for the breach of this provision by Licensee, and Licensor shall have the right to specific performance of this provision and to injunctive relief to prevent its breach or continued breach. For the avoidance of doubt, nothing in this License prevents an individual from communicating directly with a regulatory or law enforcement authority about any possible violation of law or regulation. These obligations of consent and confidentiality shall not apply to any information that is required to be disclosed by Licensee in response to any applicable laws, judicial processes or the publication of this License as part of a City Council agenda.

23. CASp. For purposes of Section 1938 of the California Civil Code, Licensor hereby discloses to Licensee, and Licensee hereby acknowledges, that (check one):
 To Licensor 's actual knowledge, the Licensed Space has undergone inspection by a Certified Access Specialist (CASp).

If the Licensed Space has undergone inspection by a CASp prior to the execution of this License and, to the best of Licensor 's knowledge, there have been no modifications or alterations completed or commenced between the date of the inspection and the date of this License which have impacted the Licensed Space's compliance with construction-related accessibility standards, Section 1938 requires Licensor to provide to Licensee, prior to execution of this License, a copy of any report prepared by the CASp. If, prior to the date of this License, the Licensed Space was issued an inspection report by a CASp indicating that it meets applicable standards, as defined in paragraph (4) of subdivision (a) of California Civil Code Section 55.52, Licensor is required to provide a copy of the current disability access inspection certificate and any inspection report to Licensee that was not already provided pursuant to the foregoing sentence, within seven (7) days of the date of the execution of this License.

X To Licensor 's actual knowledge, the Licensed Space has not undergone inspection by a CASp.
or
 To Licensor's actual knowledge, the Licensed Space has undergone inspection by a CASP but, to the best of Licensor's knowledge, there have been intervening modifications or alterations completed or commenced which have impacted the Licensed Space’s compliance with construction related accessibility standards.

California Civil Code Section 1938 states:
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10 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 "A Certified Access Specialist (CASp) can inspect the subject premises and determine whether the subject premises comply with all of the applicable construction-related accessibility standards under state law. Although state law does not require a CASp inspection of the subject premises, the commercial property owner or Licensor may not prohibit the Licensee from obtaining a CASp inspection of the subject premises for the occupancy or potential occupancy of the Licensee, if requested by the Licensee. The parties shall mutually agree on the arrangements for the time and manner of the CASp inspection, the payment of the fee for the CASp inspection, and the cost of making any repairs necessary to correct violations of construction-related accessibility standards within the premises."
Notwithstanding anything to the contrary in this License, Licensor and Licensee hereby agree that, during the Term of this License, Licensee shall be responsible for (i) the payment of the fee for any CASp inspection that Licensee desires, and (ii) making, at Licensee's cost, any repairs necessary to correct violations of construction-related accessibility standards within the Licensed Space provided that such repairs shall be in accordance with the terms of the License. Licensee hereby agrees that: any CASp inspecting the Licensed Space shall be selected by Licensor; Licensee shall promptly deliver to Licensor any CASp report regarding the Licensed Space obtained by Licensee; and Licensee shall keep information contained in any CASp report regarding the Licensed Space confidential, except as may be necessary for Licensee or its agents to complete any repairs or correct violations with respect to the Licensed Space that Licensee agrees to undertake or as required by Law or in any litigation. Licensee shall have no right to cancel or terminate the License due to violations of construction-related accessibility standards within the Licensed Space identified in a CASp report obtained during the Term of the License.

24. Parking/Transportation. Licensee will be granted the nonexclusive right to parking spaces located in the non-reserved surface parking spaces located in Parking Structures Lot A and PSA as shown on Exhibit A-1 attached hereto and made a part hereof (and not in any subterranean parking spaces). Licensee shall not park in any other parking spaces located at the Project, nor shall it use any electric vehicle charges located at the Project. Licensee agrees to comply and to cause its employees, agents, invitees and customers to comply with such reasonable rules, regulations and charges for parking as Licensor may adopt from time to time. Licensee shall participate in the City of San Mateo’s Traffic Management Plan, if any, or any Traffic Management Plan issued by the City of San Mateo’s Traffic Management Association or any other entity taking direction from the City of San Mateo on any Traffic Management Plan. Licensor reserves the right to change the entrances, exits, traffic lanes, boundaries and location of any parking structures or parking areas within the Project.

Signature page follows
39 of 424
11 City of San Mateo _Franklin_License Agreement 4894-6082-0526.1 IN WITNESS WHEREOF, Licensor and Licensee have executed this License to be effective as of April 1, 2026 (“Effective Date”).

LICENSOR:

By:

Name:

Title:

LICENSEE:

By:

Name: Ed Barberini
Title: Chief of Police
APPROVED AS TO FORM:

By: ____________________________________________
Name: Bahareh Abdollahi
Title: Assistant City Attorney
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EXHIBIT A
4894-6082-0526.1
EXHIBIT “A”

LICENSED SPACE
41 of 424
4894-6082-0526.1
EXHIBIT A-1
42 of 424

EXHIBIT B
4894-6082-0526.1
EXHIBIT “B”

RULES AND REGULATIONS

1. Nothing shall be attached to the outside walls of the Building. Other than Building standard blinds, no curtains, blinds, shades, screens or other obstructions shall be attached to or hung in or used in connection with any exterior window or entry door of the Licensed Space.

2. No sign, advertisement, notice or other lettering visible from the exterior of the Licensed Space shall be exhibited, inscribed, painted or affixed to any part of the Licensed Space without the prior written consent of Licensor, which consent may be withheld in Licensor’s sole and reasonable discretion, provided that Licensor shall not unreasonably withhold consent to signs required by applicable law or regulation.

3. The grills, louvers, skylights, windows and doors that reflect or admit light and/or air into the Licensed Space shall not be covered or obstructed by Licensee, nor shall any articles be placed on the window sills, radiators or convectors.

4. Licensor shall have the right to prohibit any advertising by any tenant or licensee which, in Licensor's opinion, tends to impair the reputation of the Building, and upon written notice from Licensor, Licensee shall refrain from or discontinue such advertising.

5. Common areas within the Project, including, without limitation, the Common Areas, shall not be obstructed or encumbered by Licensee or used for any purposes other than ingress of egress to and from the Licensed Space and for delivery of merchandise and equipment in a prompt and efficient manner, using elevators and passageways designated for such delivery by Licensor.

6. All locks or bolts of any kind shall be operable by keys provided to Licensor. Licensee shall, upon the termination of its License, deliver to Licensor all keys of stores, offices and lavatories, either furnished to or otherwise procured by Licensor and in the event of the loss of any keys furnished by Licensor, Licensee shall pay to Licensor the reasonable cost thereof.

7. Licensee shall keep the entrance door to the Licensed Space closed at all times.

8. All movement in or out of any freight, furniture, boxes, crates or any other large object or matter of any description must take place during such times and in such elevators as Licensor may reasonably prescribe. Licensor reserves the right to inspect all articles to be brought into the Building and to exclude from the Building all articles which violate any of these Rules and Regulations or the License. Licensor may require that any person leaving the public areas of the Building with any article to submit a pass, signed by an authorized person, listing each article being removed, but the establishment and enforcement of such requirement shall not impose any responsibility on Licensor for the protection of any Licensee against the removal of property from the Licensed Space.

9. All hand trucks shall be equipped with rubber tires, side guards and such other safeguards as Licensor may require.

10. Licensee shall not have access to the Building's roof, mechanical, electrical or telephone rooms without permission from Licensor.
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EXHIBIT B
4894-6082-0526.1

11. Licensee shall not permit or suffer the Licensed Space to be occupied or used in a manner offensive or reasonably objectionable to Licensor or other occupants of the Building by reason of noise, odors, or vibrations or interfere in any way with other tenants or those having business therein.

12. Licensee shall not employ any person or persons for the purpose of cleaning the Licensed Space, unless otherwise agreed to by Licensor. Licensee shall use reasonable efforts not to cause any unnecessary labor by reason of such Licensee’s carelessness or indifference in the preservation of good order and cleanliness.

13. Licensee shall store all its trash and recyclables within its Licensed Space. No material shall be disposed of which may result in a violation of any applicable Laws. All refuse disposal shall be made only though entryways and elevators provided for such purposes and at such times as Licensor shall designate. Licensee shall use the Building's hauler.

14. Licensee shall not deface any part of the Building. No boring, cutting or stringing of wires shall be permitted, except with prior consent of Licensor, and as Licensor may reasonably direct.

15. The water and wash closets, electrical closets, mechanical rooms, fire stairs and other plumbing fixtures shall not be used for any purposes other than those for which they were constructed and no sweepings, rubbish, rags, acids or other substances shall be deposited therein. All damages resulting from any misuse of the fixtures shall be borne by Licensee.

16. Licensee, before closing and leaving the Licensed Space at any time, shall see that all lights, water faucets, etc. are turned off. All entrance doors in the Licensed Space shall be kept locked by Licensee when the Licensed Space is not in use.

17. No bicycles (except for areas in the Building set aside for the storage of bicycles), in-line roller skates, vehicles or animals of any kind (except for seeing eye dogs) shall be brought into or kept by any Licensee in or about the Premises or the Building.

18. Canvassing or soliciting in the Building is prohibited.

19. Employees of Licensor shall not perform any work or do anything outside of the regular duties, unless under special instructions from the office of Licensor or in response to any emergency condition.

20. Licensor reserves the right to exclude from the Building all persons who do not present a valid Building pass. All Licensee visitors shall register with the security desk in the Building and display a visitor badge at all times while at the Project. Licensee shall be responsible for all persons for whom a pass shall be issued at the request of Licensee and shall be liable to Licensor for all acts of such persons.

21. No alcohol or drugs are permitted on the Project. Smoking is permitted only in designated areas within the Project.

22. Licensor shall not be responsible to Licensee or to any other person or entity for the nonobservance or violation of these Rules and Regulations by any other tenant or other person or entity. 44 of 424

CITY OF SAN MATEO
opk CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 10-2021 File ID: 26-10939 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Finance Department
MEETING DATE: March 16, 2026
SUBJECT:

City of Foster City Interest on Wastewater Treatment Plan Payments — Agreement RECOMMENDATION:

Approve an agreement with the City of Foster City to receive an interest payment for the Wastewater Treatment Plant Master Plan Improvement Projects in the amount of $148,141.70; and authorize the City Manager to execute the agreement in substantially the form presented.

BACKGROUND:

As part of the Clean Water Program, the Wastewater Treatment Plant Master Plan Improvements Project (Project) expands and upgrades the existing San Mateo Wastewater Treatment Plant. City staff manages the Project and its finances.

Beginning in April 2023, San Mateo advanced Foster City’s share of project costs due to debt-related cash flow constraints.

As a result, San Mateo lost interest earnings it would otherwise have earned, while Foster City retained and earned interest on its cash. Due to staff turnover in San Mateo, no written agreement governing these advances was executed, nor was Foster City invoiced for its share of Project costs.

The cities now agree that Foster City shall reimburse San Mateo for foregone interest earnings for the period of April 2023 through November 2023, when Foster City requested an invoice to pay its full share of the cost. The proposed agreement is included as Attachment 1. Details of the reimbursement are as follows:
• Interest is calculated at 1.9%, equal to the Clean Water Program’s average debt cost. • Interest is applied to the monthly advances which accumulated to $19,665,305 in November of 2023. • Total reimbursement amount equals $148,141.70 (as shown on the invoice in Attachment 2).

Based on the above, staff recommends Council to approve the proposed agreement to receive an interest payment from Foster City in the amount of $148,141.70.

BUDGET IMPACT:

There is no budget impact from this agreement. The interest revenue was anticipated to be received in this fiscal year.

ENVIRONMENTAL DETERMINATION:

This agreement is not a project subject to CEQA, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
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CITY OF SAN MATEO

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Foster City - San Mateo Interest Agreement
Att 2 – Invoice to City of Foster City

STAFF CONTACT
Abby Veeser, Finance Director
[email protected]
(650) 522-7102
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4932-6397-0443 v3 1

AGREEMENT
This Agreement (“Agreement”) is entered into as of this __ day of March, 2026 (“Effective Date”) by and between the City of San Mateo (“San Mateo”) and the City of Foster City/Estero Municipal Improvement District (“Foster City”), referred to herein collectively as the “Parties” and individually as a “Party.”

RECITALS
A. In 2023, San Mateo began using its Sewer Enterprise reserve funds to front Foster City’s share of WWTP construction costs while the Parties waited for an additional source of funds to become available under the State Revolving Fund (“SRF”). It was thought that SRF funds would become quickly available, but it took approximately two years.

B. San Mateo fronted approximately $40.97 million in cash to pay for Foster City’s share of construction costs. Foster City repaid these funds, but has not yet reimbursed San Mateo for the foregone interest which San Mateo would have otherwise earned on these payments.

C. In the interests of compromise, the Parties have agreed that Foster City shall repay San Mateo for foregone interest on a portion of the aforementioned payments in the amount of $148,141.70.

WHEREFORE, for valuable consideration, including the obligations and terms as set forth below, the Parties agree as follows:

1. The foregoing recitals are incorporated herein by reference and shall constitute a part of this Agreement.

2. Foster City agrees to pay San Mateo in the amount of One Hundred Forty-Eight Thousand One Hundred and Forty One Dollars and Seventy Cents ($148,141.70) within thirty (30) days of the Effective Date, which the Parties agree shall fully and finally resolve any claim San Mateo has regarding interest owed related to the matter referenced in the recitals.

3. This Agreement contains the entire agreement and understanding between the Parties concerning the subject matter herein and supersedes and replaces any prior negotiations and agreements between the Parties, whether written or oral.

4. This Agreement, and the documents referred to herein, are governed by, and construed and interpreted in accordance with, the laws of the State of California.

5. This Agreement may be executed in any number of counterparts, each of which may be deemed an original, and all of which together constitute a single instrument, notwithstanding that all the Parties are not signatories to the original or same counterpart.

Photocopies or facsimiles constitute good evidence of such execution. 47 of 424
4932-6397-0443 v3 2

6. Upon execution by all Parties, this Agreement is effective as of the date first above written.

7. Each Party shall bear their own costs and attorneys' fees.

8. Each person executing this Agreement on behalf of a Party represents and warrants that such person is duly and validly authorized to do so on behalf of the entity it purports to bind and such Party has full right and authority and has obtained all consents and approvals and taken all actions necessary to enter into this Agreement, perform all of its obligations hereunder, and consummate all transactions contemplated under this Agreement.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SAN MATEO CITY OF FOSTER CITY
Alex Khojikian
City Manager
Stefan Chatwin
City Manager

APPROVED AS TO FORM APPROVED AS TO FORM
Prasanna W. Rasiah
City Attorney
Benjamin L. Stock,
City Attorney
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Please Remit to:

City of San Mateo
Finance Department OR Pay Online https://cityofsanmateo.telleronline.net/ 330 W 20th Avenue
San Mateo, CA 94403
(650) 522-7100
Notes:

CITY OF SAN MATEO
Finance Department
330 W 20th Avenue
San Mateo, CA 94403
(650) 522-7100
INVOICE 25-002898

Page 1 ends

1 INV. DATE 01/05/2026
CUST NO. 0003089
AMT. DUE 148,141.70
DUE DATE 02/04/2026

ESTERO MUNICIPAL IMPROVEMENT DISTRICT (EMID)
ATTN: NATE CRUZ
610 FOSTER CITY BLVD
FOSTER CITY, CA 94404
All unpaid amounts become delinquent after 30 days from date of original invoice.10% penalty applies and 1½% interest per month on all unpaid balances.

Make checks payable to the CITY OF SAN MATEO. Please detach and return with your remittance.

Item Description Amount
Interest Due - April 2023 to November 2023 interest at 1.9%. - See Attachment for details. 148,141.70 Total Amount Due: 148,141.70
CUSTOMER NO. 0003089 PAYABLE UPON RECEIPT Invoice Number 25-002898 148,141.70 49 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR Account Number: 10-2021 File ID: 26-10941 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Finance Department
MEETING DATE: March 16, 2026
SUBJECT:

Citywide Capital Project Appropriation Amendments — Adoption RECOMMENDATION:

Adopt two Resolutions to adjust appropriations for certain Citywide Capital Improvement Program projects.

BACKGROUND:

As part of preparing for the development of the five-year capital improvement program (CIP) for FY 2026-31, staff within the Finance, Parks and Recreation, and Public Works Departments completed reviews of existing capital improvement projects. Staff identified several projects that needed some type of correction or an appropriation to balance the project due to updated costs and/or project timelines. At the same time, City staff identified certain high priority projects that needed additional funding within this fiscal year. This report summarizes the recommended appropriations and transfers to correct and balance existing projects and provide new funding to projects with immediate needs. All the proposed appropriation amendments are also listed in Exhibit A as part of the proposed resolutions (Attachments 1 and 2). Two resolutions are proposed to facilitate recusal of one Council member from voting on appropriations related to the Seal Point Park Replacement Well and a restroom remodel at Ryder Park due to the proximity of the Council member’s real property interest.

High Priority Projects
• 3
rd and Norfolk Traffic Signal - (Project 461214)
On January 13, 2025, City Council awarded a contract to improve safety at the intersection of 3rd Avenue and Norfolk Street. This project will modify the intersection of 3rd Ave. and Norfolk St. to improve pedestrian and bicycle safety, especially for people using the 3rd Ave. overcrossing of Highway 101. City staff is transferring about $213,000 in additional funds to this project from private developer contributions allocated for the work to be completed at this intersection from the E 3rd/Norfolk Intersection Reconstruction project (466608) and appropriating an additional $50,000 in Measure A funding. • Complete Streets North Central - (Project #46r015)
At the February 2 City Council meeting regarding the Humboldt bike lanes, Council directed staff to proceed forward with two efforts. Staff is recommending the appropriation of $225,000 from the General Fund and $75,000 from Measure A to address the items listed below in Effort No.1  Effort No. 1 – To immediately implement speed calming improvements on Humboldt Street (per presentation), Streetlighting upgrades and exploration of a focused RPPP program  Effort No. 2 – Explore whether converting Humboldt Street into a one-way street is feasible.

In addition, staff is recommending to appropriate $255,000 in General Fund to reimburse the project for the additional expenses that were incurred as part of the Humboldt Bike Lanes Alternative Project. 50 of 424

CITY OF SAN MATEO
• Citywide Engineering and Traffic Survey Update – new project Staff is recommending an appropriation of $180,000 from the General Fund for a new project titled Citywide Engineering and Traffic Survey Update. This project will conduct comprehensive engineering and traffic surveys (E&TS) across San Mateo's roadways in compliance with the California Vehicle Code and the California Manual for Setting Speed Limits. This is a City Council priority which Public Works staff are targeting to complete by summer 2026.
• Seal Point Park Replacement Well – new project
The City maintains a closed landfill that requires ongoing environmental monitoring in accordance with regulatory permits. The leachate monitoring well LW-4 is no longer functional preventing the collection of samples and measurement of leachate elevations. LW-4 is one of five wells used to monitor leachate conditions within the landfill, and its failure prevents monitoring in this area from being conducted in accordance with permit requirements. Replacement of the well is necessary to maintain ongoing leachate monitoring and program compliance. The project is a high priority and will involve properly removing the existing well casing and installing a new monitoring well nearby. This condition was not anticipated at the time of budget adoption and requires midyear funding to address. The $60,000 in funding needed for this project will come from the Landfill Fund.

Clean-up Projects
 Joinville Pool Assessment and Improvements (Project #46f037) This project was initially planned to implement capital improvements to the Joinville Swim Center including accessibility, interior, pool deck, mechanical, electrical, and plumbing improvements. An investigation of a leak in the pool shell revealed water infiltration at the bottom of the pool. The scope of the recommended additional exploratory work to further assess the leak and related impacts was beyond the scope of the project. Instead, the filtration system, pool heaters, and boilers were identified for replacement to extend the life of the pool through and a feasibility study is planned to develop a long-term solution for the site. This action will release $2,300,000 in General Fund funding from the project to align the budget with current anticipated funding needs.  Enterprise Resource Planning Software (Project #200001) The implementation of the City’s new Enterprise Resource Planning Software (ERP) is complete. All the contract changes have been approved, but the final funding was never appropriated to the ERP project. This appropriates $390,676 to the project from the City’s Equipment Replacement Fund to balance and close the project.  Police Department Roof Improvements (Project #46F027) The completion of a new roof with positive drainage over the Police headquarters building exceeded the project budget by $21,242. This appropriates the remaining funding needed from the General Fund to balance and close the project.
 Park Restroom Phase IV (Project #46F002) and Park Restroom Phase V (Project #46F015) The Park Restroom Phase IV and Phase V projects included restroom remodels at the Harborview, Ryder, Shoreview, and Lakeshore parks and were completed last fiscal year. The balancing adjustments to close these projects as part of the 2025-26 budget development process were incorrectly applied between these two projects.

This action releases $105,000 in excess General Fund funding from the Phase IV project and appropriates $104,999 in General Fund funding to the Phase V project to balance and close the projects.  ADA Entry Compliance - Beresford (Project #460058)
The design and installation of a compliant ADA access route from the parking lot to the front door of the Beresford Recreation Center exceeded the project budget requiring additional funding. This appropriates $5,999 from the General Fund to balance the project.
• Delaware Safe Routes to School Corridor (Project #46R022) This project is planned to improve the bike infrastructure from Pacific to 19th Avenue, an essential corridor to connect the community to schools, transit, and work along S. Delaware Street. The project is funded through a 51 of 424

CITY OF SAN MATEO
California Transportation Commission (CTC) grant and a local match of Measure A funding. The grant budget was incorrectly duplicated as part of the budget development process and this action reduces the CTC grant budget by $1,500,000 to align the budget with the approved grant allocation.  Bermuda Drive Bridge Replacement (Project #462250)
This project will replace the existing Bermuda Drive Bridge in accordance with recommendations in the Caltrans bridge inspection report and upgrade the bridge to current standards. The project includes Federal Bridge Replacement and Rehabilitation funding through Caltrans in the amount of $6,564,689. This action increases the grant budget by $376,189 to align the budget with the approved total grant allocation.  Basins 2 & 3 Collection System Improvements (Project #46s003) This correction updates a portion of the funding allocation to this project by reducing the funding from the Sewer Fund and increasing the allocation from the South Trunk Fee funding by $1,169,759.47.  Hillsdale Corridor Improvements (Project #462249)
This project includes the design and construction of long-term improvements on the Hillsdale/US-101 bridge, including widening eastbound Hillsdale Boulevard from the easterly bridge deck to the US-101 northbound offramp. Additional private developer contributions for this project have been received but were not previously recognized in the project budget. As the overall project budget amount has not changed, this action will appropriate this $125,000 private developer contribution and will release budgeted Measure A funding from the project in a commensurate amount.

BUDGET IMPACT:

The adjustments to the Citywide capital improvement projects include changes to General Fund, Sewer Fund, Landfill Fund, Measure A, South Trunk Fee and private developer contribution funding sources as well as grant allocations. The changes overall release $1,612,760 to the General Fund which can be available for allocation as part of the upcoming fiveyear capital improvement program for FY 2026-2031.

ENVIRONMENTAL DETERMINATION:

This Resolution to adjust appropriations for certain capital improvement projects is not a project subject to CEQA, because it consists of a government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Each individual project described in this Agenda Report and Proposed Resolution has/will be individually reviewed under CEQA.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution – Appropriations and Transfers – General Att 2 – Proposed Resolution – Appropriations and Transfers – Seal Point Park and Restroom Remodels

STAFF CONTACT
Abby Veeser, Finance Director
[email protected]
(650) 522-7102
52 of 424

CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING CITY-WIDE CAPITAL PROJECT APPROPRIATIONS AND TRANSFERS FOR FISCAL YEAR 2025-26
WHEREAS, as part of preparing for the development of the five-year capital improvement program (CIP) for FY 2026-31, staff within the Finance, Parks and Recreation, and Public Works Department completed reviews of existing capital improvement projects; and
WHEREAS, Staff identified several projects that needed some type of correction or an appropriation to balance the project due to updated costs and/or project timelines; and WHEREAS, at the same time, City staff identified certain high priority projects that needed additional funding within this fiscal year; and
WHEREAS, this Resolution addresses funding for specified projects, while a companion resolution addresses funding for the Seal Point Park Replacement Well, and park restroom remodels at the Harborview, Ryder, Shoreview, and Lakeshore parks; and
WHEREAS, the proposed adjustments include appropriations and transfers necessary to reflect actual operational needs, address unanticipated expenditures, and ensure budgetary compliance at year-end.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA HEREBY FINDS AND RESOLVES that:

1. This City Council action is not subject to CEQA review because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4). Each individual project described in this resolution has/will be separately reviewed under CEQA.

2. The following appropriations and transfers listed in Exhibit A, as attached to this resolution, for fiscal year 2025-26 are approved.
53 of 424
Exhibit A
Project Name
Project
Number Amount Description Funding Source
3rd and Norfolk Traffic Signal 461214
$
50,000.00 Appropriate additional Measure A funding Measure A 3rd and Norfolk Traffic Signal 461214
$
213,000.00
Transfer private developer contributions
from Project #466608
Developer
Contributions
E 3rd and Norfolk Intersection
Reconstruction 466608
$
(213,000.00)
Transfer private developer contributions to
Project #461214
Developer
Contributions
Complete Streets North Central 46R015
$
225,000.00
Appropriate additional General Fund
funding for new efforts General Fund
Complete Streets North Central 46R015
$
75,000.00
Appropriate additional Measure A funding
for new efforts Measure A
Complete Streets North Central 46R015
$
255,000.00
Appropriate additional General Fund
funding General Fund
Citywide Engineering and Traffic Survey
Update TBD
$
180,000.00
Appropriate General Fund funding to
Project General Fund
Joinville Pool Assessment and
Improvements 46F037 $ (2,300,000.00) Release General Fund funding General Fund Enterprise Resource Planning Software 200001
$
390,676.00
Appropriate additional Equipment
Replacement Fund funding
Equipment
Replacement
Police Department Roof Improvements 46F027
$
21,242.00
Appropriate additional General Fund
funding General Fund
ADA Entry Compliance - Beresford 460058
$
5,999.00
Appropriate additional General Fund
funding General Fund
Delaware Safe Routes to School 46R022 $ (1,500,000.00) Release excess budgeted grant funding Grant Bermuda Drive Bridge Replacement 462250
$
376,189.00
Appropriate additional grant funding to
match final grant amount Grant
Basin 2 & 3 Collection System
Improvements 46S003 $ 1,169,759.47
Appropriate South Trunk Fee funding to
replace Sewer Fund funding South Trunk
Basin 2 & 3 Collection System
Improvements 46S003 $ (1,169,759.47) Release Sewer Fund funding Sewer Hillsdale Corridor Improvements 462249
$
125,000.00
Appropriate private developer contribution
to project
Developer
Contributions
Hillsdale Corridor Improvements 462249
$
(125,000.00) Release Measure A funding from project Measure A 54 of 424
Exhibit A
55 of 424

CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING CITY-WIDE CAPITAL PROJECT APPROPRIATIONS AND TRANSFERS FOR FISCAL YEAR 2025-26 (SEAL POINT PARK REPLACEMENT WELL, AND HARBORVIEW, RYDER, SHOREVIEW, AND

LAKESHORE PARKS RESTROOM REMODELS)
WHEREAS, as part of preparing for the development of the five-year capital improvement program (CIP) for FY 2026-31, staff within the Finance, Parks and Recreation, and Public Works Department completed reviews of existing capital improvement projects; and
WHEREAS, Staff identified several projects that needed some type of correction or an appropriation to balance the project due to updated costs and/or project timelines; and WHEREAS, at the same time, City staff identified certain high priority projects that needed additional funding within this fiscal year; and
WHEREAS, this resolution addresses funding for the Seal Point Park Replacement Well, and park restroom remodels at the Harborview, Ryder, Shoreview, and Lakeshore parks, while a companion resolution addresses funding for other specified projects; and
WHEREAS, the proposed adjustments include appropriations and transfers necessary to reflect actual operational needs, address unanticipated expenditures, and ensure budgetary compliance at year-end.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA HEREBY FINDS AND RESOLVES that:

2. The following appropriations and transfers listed in Exhibit A, as attached to this resolution, for fiscal year 2025-26 are approved.
56 of 424
Exhibit A
Project Name
Project
Number Amount Description Funding Source
Seal Point Park Replacement Well 46E002
$
60,000.00
Appropriate Landfill Fund funding to
Project Landfill Fund
Park Restroom Phase IV 46F002
$
(105,000.00) Release General Fund funding General Fund
Park Restroom Phase V 46F015
$
104,999.00
Appropriate additional General Fund
funding General Fund
57 of 424
Exhibit A
58 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR Account Number: 10-2121 File ID: 26-10963 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Information Technology Department
MEETING DATE: March 16, 2026
SUBJECT:

Microsoft Enterprise Agreement Subscription Increase — Approval RECOMMENDATION:

Approve a subscription increase to the City’s Enterprise Agreement (EA) with Microsoft for Office software, Windows desktop operating systems, and server products for Year 3 of the existing three-year agreement in the amount of $28,604.24, for a new total of $794,341.24; and authorize the Director of Information Technology to execute the subscription increase in substantially the form presented.

BACKGROUND:

The City established its Enterprise Agreement (EA) relationship with Microsoft in March of 2007 and last renewed it in January 2024, when the Council authorized an expenditure of $765,737. The EA includes desktop operating systems, software, and Microsoft cloud services like Teams, Outlook, and SharePoint. As part of the current EA, the City must report annually on Microsoft licensing and usage from the prior year including increases to licensing to support new users, in order to evaluate whether a higher annual subscription fee is needed. In accordance with the EA, the subscription for each year may be adjusted based on that reported usage. Given increases in user licensing to support additional headcount, the agreement will cost $28,604.24 more than originally agreed upon, for a new total payment in Year 3 of $271,965. To support this increase in licensing, City staff recommends approving the Year 3 Quote Confirmation (Attachment 1) for a total agreement amount of $794,341.24.

BUDGET IMPACT:

The agreed subscription fees for each year for the Microsoft EA were $255,245.92, and equivalent funds were included in the Information Technology Department's operating budget. For fiscal year 2024, the amount paid was $255,245.92. For fiscal year 2025, the amount paid was $267,130.24. This left a remainder of $243,360.84 in authorized expenditure from the $765,737 originally approved in 2024. The subscription fee for Year 3 is $271,965, resulting in a shortfall in Year 3 (FY 25-26) of $28,604.24. Given budget savings in other areas, the Information Technology Department can absorb the additional cost of $28,604.24 for the subscription fee for FY 25-26 within the Department's existing operating budget.

ENVIRONMENTAL DETERMINATION:

This subscription fee is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Quote Confirmation
59 of 424

CITY OF SAN MATEO

STAFF CONTACT
Pete Owen, Director, Information Technology
[email protected]
(650) 522-7074
60 of 424
Hardware Software Services IT Solutions Brands Research Hub

QUOTE CONFIRMATION
Thank you for choosing CDW. We have received your quote.

CURTIS JOE,
Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing.

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Convert Quote to Order
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL PTDT833 2/5/2026 ANNUAL PAYMENTS APRIL
2026
6671948 $271,965.08

IMPORTANT - PLEASE READ
Special Instructions: Annual Payments April 2026 EA 68609878 TERMS 4/1/2025 - 3/31/2026 Annual Payments April 2026 EA 68609878 TERMS 4/1/2026 - 3/31/2027

QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
Microsoft Audio Conferencing Select Dial Out - subscription license - 1 lic
789 6976615 $0.00 $0.00
Mfg. Part#: NYH-00001-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Core CAL Bridge for Office 365 - subscription license (1 month) -
749 3880908 $16.04 $12,013.96
Mfg. Part#: AAA-12417-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Windows Enterprise - software assurance - 1 license 637 5109901 $46.29 $29,486.73 Mfg. Part#: KV3-00353-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA O365 E3 GCC FROM SA P USER 570 3764637 $208.98 $119,118.60 Mfg. Part#: AAA-11924-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
O365 G3 GCC Sub Per User 219 3753337 $245.92 $53,856.48 Mfg. Part#: AAA-11894-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
61 of 424

Page 2 of 5 ends

QUOTE DETAILS (CONT.)
MS EA WIN SVR DCCORE SA MVL 108 4354663 $125.87 $13,593.96 Mfg. Part#: 9EA-00278-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
O365 G3 GCC Sub Per User 45 3753337 $245.92 $11,066.40
Mfg. Part#: AAA-11894-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Core CAL Bridge for Office 365 - subscription license (1 month) -
40 4011242 $19.20 $768.00
Mfg. Part#: AAA-12415-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Exchange Online Plan 2G - subscription license - 1 user 40 3069416 $72.66 $2,906.40 Mfg. Part#: 3NS-00003-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA WIN SVR STDCORE SA MVL 40 4354666 $19.32 $772.80
Mfg. Part#: 9EM-00270-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA PROJECT P3 GCC P USER 26 4381361 $272.65 $7,088.90 Mfg. Part#: 7MS-00001-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
PhoneSysGCC ShrdSvr ALNG SubsVL MVL PerUsr 20 4543604 $72.66 $1,453.20 Mfg. Part#: LK9-00003-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Project Professional - software assurance - 1 PC 17 2026954 $210.56 $3,579.52 Mfg. Part#: H30-00238-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
O365 G3 GCC Sub Per User 15 3753337 $245.92 $3,688.80
Mfg. Part#: AAA-11894-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft SQL Server Standard Core Edition - software
assurance - 2 cores
12 2716749 $644.92 $7,739.04
62 of 424

Page 3 of 5 ends

QUOTE DETAILS (CONT.)
Mfg. Part#: 7NQ-00292-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Visio Online Plan 1 - subscription license - 1 user 9 5240666 $38.64 $347.76 Mfg. Part#: HWJ-00001-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA VISIO P2 GCC P USER 9 3576069 $136.32 $1,226.88
Mfg. Part#: P3U-00001-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Project - software assurance - 1 user 4 2026955 $128.18 $512.72 Mfg. Part#: 076-01912-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Windows Remote Desktop Services - software
assurance - 1 device C
3 2026969 $19.68 $59.04
Mfg. Part#: 6VC-01253-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Visio Online Plan 2 - step-up license - 1 user 2 5597567 $90.88 $181.76 Mfg. Part#: P3U-00005-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Azure - subscription license (1 month) - 1 license 1 3767639 $0.00 $0.00 Mfg. Part#: J5U-00004-12-SLG
TERMS 4/1/2025 - 3/31/2026
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Flow - subscription license - 1 user 1 5796377 $160.38 $160.38 Mfg. Part#: SFR-00001-12-SLG
TERMS 4/1/2025 - 3/31/2026
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA POWER BI PRO GCC P USER 1 4385631 $90.76 $90.76
Mfg. Part#: DDJ-00001-12-SLG
TERMS 4/1/2025 - 3/31/2026
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Visual Studio Professional with MSDN - software assurance - 1 use
1 5109920 $307.03 $307.03
Mfg. Part#: 77D-00111-12-SLG
63 of 424

Page 4 of 5 ends

QUOTE DETAILS (CONT.)
TERMS 4/1/2025 - 3/31/2026
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA PROJECT P3 GCC P USER 1 4381361 $272.65 $272.65
Mfg. Part#: 7MS-00001-12-SLG
TERMS 4/1/2025 - 3/31/2026
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA PROJECT P3 GCC P USER 1 4381361 $272.65 $272.65
Mfg. Part#: 7MS-00001-12-SLG
TERMS 4/1/2025 - 3/31/2026
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA PROJECT P3 GCC P USER 1 4381361 $272.65 $272.65
Mfg. Part#: 7MS-00001-12-SLG
TERMS 4/1/2025 - 3/31/2026
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
MS EA PROJECT P3 GCC P USER 1 4381361 $272.65 $272.65
Mfg. Part#: 7MS-00001-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
Microsoft Teams Rooms Pro - subscription license (1 month) - 1 device
2 7169507 $427.68 $855.36
Mfg. Part#: VA1-00001-12-SLG
TERMS 4/1/2026 - 3/31/2027
Electronic distribution - NO MEDIA
Contract: CA County of Riverside - ITARC-00933 GOV ONLY (ITARC-00933)
SUBTOTAL $271,965.08
SHIPPING $0.00
SALES TAX $0.00
GRAND TOTAL $271,965.08

PURCHASER BILLING INFO DELIVER TO
Billing Address:

CITY OF SAN MATEO

STEVE ENGLE
330 W 20TH AVE
SAN MATEO, CA 94403-1388
Phone: (650) 522-7062
Payment Terms: NET 30-VERBAL
Shipping Address:

CITY OF SAN MATEO

STEVE ENGLE
330 W 20TH AVE
SAN MATEO, CA 94403-1388
Phone: (650) 522-7062
Shipping Method: ELECTRONIC DISTRIBUTION
Please remit payments to:

CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
64 of 424

Page 5 of 5 ends

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© 2026 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 65 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 26-10974 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Information Technology Department
MEETING DATE: March 16, 2026
SUBJECT:

Customer Relationship Management Software and Services — Amendment RECOMMENDATION:

Approve Amendment No. 1 to the agreement with Catalis Public Works & Citizen Engagement, LLC to increase agreement by $10,000, for a revised total agreement amount of $150,500; establish a contingency reserve in the amount of $11,000; and authorize the Director of the Information Technology Department to execute the agreement amendment in substantially the form presented and approve any amendments within the contingency amount.

BACKGROUND:

City Council established a Council priority to explore the implementation of a Customer Relationship Management (CRM) system. After a competitive request for proposals process, on August 18, 2025, City Council approved an agreement with Catalis Public Works & Citizen, Engagement, LLC (Catalis) for a CRM software system for an amount of $140,500 for a three-year term.

Since project launch, staff have worked with City departments to establish workflows and processes incorporating the new CRM. Currently, the City uses a contractor to address graffiti in the right-of-way. A separate, backend environment is necessary to allow the City’s graffiti contractor to seamlessly access service requests in the new CRM without allowing the contractor to access all the City’s service requests.

Catalis will develop the separate, backend environment, assign a dedicated customer success manager, conduct training and provide a one-year annual subscription for $10,000. Future years require an additional annual fee of $5,000 plus Consumer Price Index (CPI). The requested contingency in the amount of $11,000 will allow the City to exercise the optional one-year extensions for this additional service for the remainder of the agreement term. Based on this information, staff recommends City Council approve Amendment No. 1 to the agreement with Catalis and establish a contingency reserve in the amount of $11,000.

BUDGET IMPACT:

There is sufficient funding within the Public Works Field Maintenance and Facilities operating budgets in the General, Downtown Services, and Facilities and Fleet Maintenance funds for the agreement amendment and the requested contingency.

ENVIRONMENTAL DETERMINATION:

Approval of Amendment No. 1 to the City’s Agreement with Catalis Public Works & Citizen Engagement, LLC for additional services to integrate graffiti tracking services for the City’s graffiti abatement contractor to the City’ CRM system is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that these additional services may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).) 66 of 424

CITY OF SAN MATEO

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No. 1

STAFF CONTACT
Pete Owen, Director, Information Technology
[email protected]
(650) 522-7074
Andrea Chow, Sustainability Analyst
[email protected]
(650) 522-7007
67 of 424
Contract Amendment Page 1 of 3
CAO Approved June 2024
AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND

CATALIS PUBLIC WORKS & CITIZEN ENGAGEMENT, LLC FOR

MASTER TECHNOLOGY-RELATED PROFESSIONAL SERVICES
($140,500 [Original Amount], $10,000 [Amendment No. 1]) This Amendment is made and entered into this day of _______________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CUSTOMER"), and CATALIS PUBLIC WORKS & CITIZEN ENGAGEMENT, LLC ("VENDOR").

WHEREAS, on August 28, 2025, CUSTOMER and VENDOR entered into an agreement for master technology related professional services relating to establishment of a Customer Relationship Management system (“Agreement”); and
WHEREAS, CUSTOMER and VENDOR wish to amend the Agreement, to expand the scope of services, and increase compensation by $10,000, for a total revised Agreement total of $150,500.

NOW, THEREFORE, the Parties agree as follows:

1. Section 2.1 is amended to read as follows:
“The scope of services to be performed by VENDOR under this Agreement is as described in the Statement of Work in Exhibits A and A-1 of this Agreement, which is attached and incorporated by reference.”

2. Section 2.6 is amended to read as follows:
“The Services, such as but not limited to training, software implementation, software development and customization, consulting, and interface development, will be performed pursuant to and in accordance with the Statement of Work attached hereto as Exhibits A and A-1 of this Agreement.”

3. Section 6 – Payment of this Agreement is amended to read as follows:
“Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in the Scope of Services, CUSTOMER agrees to pay VENDOR a fee in an amount of $150,500, pursuant to rates stated in Exhibits A and A-1.”

4. Exhibit A-1, as attached to this Amendment No.1, is hereby incorporated by reference to the Agreement.

5. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
68 of 424
Contract Amendment Page 2 of 3
CAO Approved June 2024
IN WITNESS WHEREOF, CITY OF SAN MATEO and VENDOR have executed this Amendment No. 1 on ___________________.

CITY OF SAN MATEO VENDOR
Peter K. Owen
Director of Information
Technology
Date Catalis Public Works & Citizen
Engagement, LLC
Teresa Yeager
Executive Vice President
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date Catalis Public Works & Citizen
Engagement, LLC
Jeff Hess
Chief Operating Officer
Date
Attachments:

Exhibit A-1: Additional Scope of Services and Fee Schedule 69 of 424
Contract Amendment Page
2 of 3
CAO Approved June 2024
70 of 424
Contract Amendment Page 3 of 3
CAO Approved June 2024
Exhibit A-1

ADDITIONAL SCOPE OF SERVICES AND FEE SCHEDULE
Development of Separate Backend Environment for City’s Contractor This SaaS license of Request311, specifically for the Graffiti abatement contractor, will be a separate backend environment than what the City currently uses.

Features include:
• Unlimited Users
• AWS North America Hosting
• Customizable Request Views
• Automation: Routing, Updates, and Notifications
• Interactive Reporting (Public and Internal)
• Integrate with your ESRI data (Optional)
• Call Center Screen
• Multi-channel Civic Engagement
• Resident Self-help Portal (same as current one, will route correctly on backend) • Notices
• Catalis Academy
• Support.
• A dedicated customer success manager will be provided for you following launch of the product.

Request311 – Implementation
Description of Implementation Services:
• Dedicated Project Manager until launch
• Software installation
• Business intelligence gathering
• Support CITY configuration of Service Request Types
• Support CITY setup of Routes and Escalations for Service Requests • Configuration citizen data
• Virtual training via webinar (Up to 5 hours)
Fee Schedule

1. Catalis Software Fees – Additional Services
Year 1
April 1, 2026 – March 31, 2027
Request311 Annual Subscription
Recurring Annual Fee beginning April 1, 2026
$5,000
Request311 Implementation Services
Professional Services Fee
$5,000
Total Subscription Fees $10,000

1.1. Invoices shall be due and payable within thirty (30) calendar days following invoice by Catalis.

1.2. Any Recurring Fees will increase annually by the greater six percent (6%) or by the increase in the Consumer Price Index (“CPI”) for the prior calendar year.

VENDOR will invoice $10,000 upon beginning additional services. CITY can exercise the option of oneyear extensions for an additional annual subscription fee. 71 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 2018 - 26-10987 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 16, 2026
SUBJECT:

City Council Meeting Minutes — Approval
RECOMMENDATION:

Approve the minutes of the special meeting of the City Council held on February 19, 2026. Approve the minutes of the special and regular meetings of the City Council held on February 23, 2026.

BUDGET IMPACT:

There is no budgetary impact associated with this administrative action.

ENVIRONMENTAL DETERMINATION:

This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Minutes 2026-2-19 Special
Att 2 – Minutes 2026-2-23 Special
Att 3 – Minutes 2026-2-23 Regular

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7042
72 of 424
City Council Special Meeting Minutes – 2/19/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 19, 2026
City Hall, Conference Room C 6:00 PM
Special Meeting
CALL TO ORDER at 6:32 p.m.

Roll Call

Present: Mayor Loraine, Council Member Cwirko-Godycki, and Council Member Newsom Absent and Excused: Deputy Mayor Fernandez and Council Member Diaz Nash

NEW BUSINESS

1. Park and Recreation Youth Commissioner – Interviews
The Appointment Subcommittee for the Park and Recreation Commission, comprised of Mayor Adam Loraine, Councilmember Robert Newsom Jr., and Councilmember Danielle Cwirko-Godycki, conducted interviews with Park and Recreation Director Joanne Magrini advising. The Appointment Subcommittee interviewed the following applicants: Brady L., Jaiveer M., Maya O., Nathaniel W., Olivia E.

Public Comment: There were no speakers.

After interviews concluded, the Appointment Subcommittee for the Park and Recreation Commission deliberated and determined that Maya O. should move forward as the recommended candidate for the vacancy and that Nathaniel W. should be placed on an eligibility list for a period of six months.

ADJOURNMENT – The meeting adjourned at 7:31 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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City Council Special Meeting Minutes – 2/23/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 23, 2026
City Hall, Council Chambers 6:00 PM
Special Meeting
CALL TO ORDER at 6:00 p.m.

Roll Call

Present: Mayor Loraine; Deputy Mayor Fernandez; Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.

STUDY SESSION

1. Fiscal Year 2025-26 Mid-Year Budget — Update
Abby Veeser, Finance Director, presented the Fiscal Year 2025–26 mid-year budget update to the City Council.

Public Comment: Thomas Morgan asked whether previously reported State Controller findings regarding excess ERAF calculations had been resolved and whether any impacts to the City remained.

Councilmembers asked questions and discussed vehicle license fee (VLF) revenue projections, volatility in real property transfer tax revenues, General Fund reserve policies, frozen positions and related cost savings, and ongoing regional advocacy efforts related to VLF funding. Staff also outlined the upcoming budget development schedule, noting that the Fiscal Year 2026–28 Budget is currently being prepared and will be brought to the City Council for review, including a Budget Study Session and preview of the five-year Capital Improvement Plan on April 20, followed by the first public hearing on June 1 and the second public hearing on June 15. The City Council received the report and provided feedback to staff; no formal action was taken.

ADJOURNMENT – The meeting adjourned at 6:48 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
74 of 424
City Council Regular Meeting Minutes – 2/23/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 23, 2026
City Hall, Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, and Council Members Cwirko-Godycki, Diaz Nash, and Newsom.

AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.

CEREMONIAL

1. San Mateo Black Stars 8U-1 Champions — Recognition The City Council recognized the San Mateo Black Stars 8U-1 youth hockey team for winning their championship season. Coaches and players were introduced and thanked the City for its continued support of youth sports and the reopening of the Bridgepointe Ice Rink.

2. College of San Mateo Bulldogs — Recognition The City Council recognized the College of San Mateo Bulldogs football team for winning their third national championship in four years. College of San Mateo President Perez, Dean Wolf, and Head Coach Tulloch addressed the Council and highlighted the team’s academic success and commitment to community.

CONSENT CALENDAR
The following items, 3 through 6, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers.

Moved: Fernandez, Seconded: Newsom
Ayes: Fernandez, Newsom, Loraine, Cwirko-Godycki, and Diaz Nash Noes: None

3. City Council Meeting Minutes — Approval
Approve the minutes of the special and regular meetings of the City Council held on January 26, 2026, and February 2, 2026. Approve the minutes of the special meeting of the City Council held on February 7, 2026.

4. Senior Center and Beresford Recreation Center Roof Improvements — Agreements Award agreements to Bartos Architecture, Inc. and Stantec Consulting Services, Inc. for design professional services for the Senior Center and Beresford Recreation Center Roof Improvements Projects in amounts not to exceed $120,820 and $141,776, respectively, with contingency reserves of $12,000 and $14,000, respectively; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue amendments within the respective contingency amounts.
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City Council Regular Meeting Minutes – 2/23/2026 Page 2

5. Commercial Property Management – Agreement
Approve an agreement with Prodesse Property Group, in an amount not to exceed $125,000 for a term from March 1, 2026 through February 28, 2029, with an optional two-year extension, to manage City-owned properties and authorize the City Manager to execute the agreement in substantially the form presented.

6. City of San Mateo and All Union/Association MOUs — Amendment Adopt a Resolution to amend the San Mateo City Employees’ Association (SMCEA), San Mateo Police Officers Association (SMPOA), San Mateo Police Sergeants Association (SMPSA), San Mateo Safety Management Association (SMSMA), San Mateo Management Employees’ Association (SMMEA), SEIU Library Merit Unit (SEIU LIB), SEIU Library Per Diem Unit (SEIU LIB PD), SEIU Maintenance Unit (SEIU M) and SEIU Non-Merit Per Diem Unit (SEIU NMPT) MOUs pertaining to the total compensation survey sections and approve side letters of agreement with SMCEA, SMPOA, SMPSA, SMSMA, SMMEA, SEIU LIB, SEIU LIB PD, SEIU M and SEIU NMPT for total compensation survey methodology and authorize the City and its unions/associations to execute the agreement in substantially the form presented.

Enactment: Resolution No. 14 (2026)
Recess taken at 7:28 p.m. Meeting resumed at 7:35 p.m.

PUBLIC COMMENT
Rick Bonilla spoke regarding traffic safety concerns and urged the City Council to address reckless driving and improve safety for pedestrians and cyclists. Kolja Schluetter commented on the proposed sobering center and residential treatment facility at 101 N. El Camino Real, expressing concern about the lack of community outreach and requesting additional engagement and evaluation of alternative locations. Taso Zografos requested that the City Council agendize discussion regarding the proposed treatment facility near 101 N. El Camino Real and provide clarity regarding the City’s role and timeline related to the project. Kathie Milligan expressed concern about the proposed treatment facility and requested that the matter be placed on a future City Council agenda to allow residents to ask questions and receive additional information. Katherine Collins, a San Mateo resident and parent of students at Episcopal Day School, expressed concern about the proximity of the proposed treatment facility to the school and surrounding neighborhood.

Christina Johnston commented regarding the proposed facility and encouraged additional communication and transparency with residents.

OLD BUSINESS

7. Grand Boulevard Initiative and Central El Camino Real Plan — Appropriation Cassie Halls, Project Manager at SamTrans, Ingrid Ballus-Armet, Fehr & Peers, and Charlsie Chang from SamTrans provided a presentation to the Council on the Central El Camino Real Plan and Grand Boulevard Initiative.

Public comment: Seema Patel urged the Council to consider long term benefits and alignment with neighboring cities. Michael Ragan expressed safety concerns about the placement of bicycle lanes on El Camino Real. Max Mautner supported pursuing bicycle or transit alternatives for El Camino Real instead of the status quo and noted that strong transit service along the corridor helps reduce parking demand and support housing growth.

Jordan Grimes advocated for the transit-focused alternative along El Camino Real, stating that bus priority lanes would better support future housing, climate goals, and regional mobility.

Following Council discussion and questions to staff, the City Council adopted a resolution appropriating $70,000 of Measure A funds to support San Mateo–specific study and community engagement related to the Central El Camino Real Multimodal Plan.

Moved: Cwirko-Godycki, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
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City Council Regular Meeting Minutes – 2/23/2026 Page 3 Motion passed 5-0.

Enactment: Resolution No. 15 (2026)

8. Comprehensive Zoning Code Update Project — Direction Sung Kwon, Deputy Director of the Community Development Department, provided a presentation on the Comprehensive Zoning Code Update Project.

Public Comment: Rick Bonilla expressed optimism and support for the zoning code update. Erin Pang (Save the Bay) urged the City to incorporate sea level rise and groundwater rise overlay zones into the zoning code update to ensure new development is resilient to projected flooding and climate impacts. Ken Abreu encouraged the City to use the zoning update to streamline development and reduce costs to facilitate more affordable housing and suggested incentives such as allowing additional building height in exchange for greater open space and public amenities. Erica Wood (San Mateo Area Chamber of Commerce) spoke in support of the zoning code update and emphasized the need for flexibility in development standards and better alignment among existing planning documents to streamline development and support economic activity. Jeremy Levine commented on the outreach methods and survey methodology. Jordan Grimes recommended using clear guiding principles such as simplicity, flexibility, and straightforward standards, suggested reviewing Sacramento’s zoning code as a model, and expressed concern that some outreach summaries did not fully reflect community input. Jenna Haut encouraged coordination between the zoning code update and regional shoreline adaptation planning efforts addressing sea level rise and climate impacts.

Recess taken at 9:34 p.m. Meeting resumed at 9:40 p.m.

The City Council asked questions of staff regarding the proposed outreach strategy, project timeline, and the relationship between the zoning code update and the recently adopted General Plan. Council members provided direction to staff to consider potential refinements related to building heights and development impacts, ensure the zoning code update reflects neighborhood character and livability considerations, and incorporate climate resilience considerations such as sea level rise. Council also encouraged staff to simplify and clarify survey questions and public outreach materials, provide flexibility within development standards, and pursue opportunities to simplify and modernize the zoning code to improve usability and transparency. Additional feedback included ensuring clear public noticing procedures, maintaining consistency and standardization throughout the code, and continuing robust community engagement as the project advances.

PUBLIC HEARING

9. General Plan - San Mateo's 2023-2031 Housing Element — Amendments Steven Peck, Assistant Planner, provided a presentation regarding proposed amendments to the City of San Mateo’s 2023–2031 Housing Element of the General Plan. The presentation outlined technical updates and clarifications necessary to maintain compliance with State housing law and to ensure consistency between the Housing Element and other City planning documents.

Public comment: Rick Bonilla expressed support for the amendment to the City’s Housing Element.

The City Council asked questions of staff regarding the scope of the amendments, implementation timelines, and how the updates align with the City’s adopted General Plan and housing policies. Council members discussed the importance of maintaining Housing Element compliance while ensuring that future development remains consistent with community priorities and planning objectives. A motion was made to approve the amendment.
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City Council Regular Meeting Minutes – 2/23/2026 Page 4 Moved: Fernandez, Seconded: Cwirko-Godycki
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

Enactment: Resolution No. 16 (2026)
A motion was made to extend the meeting to 11:30 p.m.

Moved: Cwirko-Godycki, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

CLOSED SESSION
Before entering Closed Session, the public was provided an opportunity to comment before the Council’s consideration of these items. There were no requests to speak on either item. The Council convened to closed session at 10:51 p.m.

10. Conference with Labor Negotiators — Compensation
Agency designated representatives: Council Members Diaz Nash and Cwirko-Godycki Unrepresented employee: City Manager

11. Conference with Labor Negotiators — Compensation
Agency designated representatives: Council Members Diaz Nash and Cwirko-Godycki Unrepresented employee: City Attorney
The City Council returned from closed session at 11:04 p.m.

NEW BUSINESS

12. Conference with Labor Negotiators — Compensation
Council Member Diaz Nash reported on the outcome of closed session labor negotiations and presented a Resolution for adoption to amend the compensation for the City Attorney and authorize the Mayor to execute an amendment to his employment agreement to approve a 3 percent salary increase.

Public comment: there were no speakers.

Moved: Newsom, Seconded: Diaz Nash
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

Enactment: Resolution No. 17 (2026)

13. Conference with Labor Negotiators — Compensation
Council Member Diaz Nash reported on the outcome of closed session labor negotiations and presented a Resolution for adoption to amend the compensation for the City Manager and authorize the Mayor to execute an amendment to his employment agreement to approve a 6 percent salary increase.

Public comment: there were no speakers.
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City Council Regular Meeting Minutes – 2/23/2026 Page 5 Moved: Cwirko-Godycki, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Motion passed 5-0.

Enactment: Resolution No. 18 (2026)

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events, along with updates. Council Member Diaz Nash requested that the City Manager’s Office prepare a letter to the San Mateo County Board of Supervisors and County Executive requesting that the County convene a community meeting regarding the Horizon Behavioral Recovery Center. She noted the meeting should allow residents to respectfully exchange views, address community concerns, and serve as an initial step in an ongoing dialogue. Deputy Mayor Fernandez requested that the meeting be scheduled on a weekday evening to accommodate working residents. The City Council expressed consensus in support of the request. Council Member Cwirko-Godycki requested clarification regarding the City Council’s prior direction related to the Humboldt Bike Lanes item and asked that a clarification statement be prepared for press purposes.

ADJOURNMENT –The meeting adjourned at 11:12 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
79 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-10964 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 16, 2026
SUBJECT:

Temporary Sign Placement Enforcement Policy During Election Periods — Adoption RECOMMENDATION:

Adopt a Resolution to approve the Temporary Sign Placement Enforcement During Elections Policy to standardize guidelines for the City's enforcement of temporary signs in accordance with San Mateo Municipal Code Title 25 (Signs) and authorize the City Manager to make non-substantive changes as needed.

BACKGROUND:

Campaign signs are regulated by San Mateo Municipal Code Title 25 (Signs), which establishes standards governing the placement, size, location, and manner of signs within the City. These provisions are content-neutral time, place, and manner regulations intended to preserve community aesthetics, maintain pedestrian and traffic safety, and protect free speech rights consistent with the First Amendment.

During the February 18, 2025, City Council discussion regarding campaign contribution limits, Council members raised concerns about the visibility, placement, and enforcement of signage during the 2024 election cycle. At that meeting, Council directed staff to return with a proposed administrative policy to clarify enforcement practices and enhance outreach to candidates and the community regarding how the City responds to sign violations, including temporary signs during election campaigns.

The proposed policy (Attachment 1) responds to that direction by establishing a standardized administrative framework for enforcement of the existing Sign Ordinance. The policy does not amend the Municipal Code or create new regulatory requirements. Instead, it clarifies how the Sign Ordinance will be implemented, communicated, and coordinated across City departments during election cycles. Additionally, as part of an upcoming update to the Master Fee Schedule, staff plans to include a fee to retrieve signs unlawfully placed either on public property or in the public right-of-way. This fee, which would pay for the City's reasonable costs to impound and store the sign(s), is already authorized by Section

25.08.010(d)(2) of the Sign Ordinance.

During the 2024 election cycle, the City Clerk’s Office received more than sixty complaints related to sign placement. Staff found that the broader Sign Ordinance, while comprehensive, can be difficult for candidates, campaign committees, and members of the public to interpret as it applies specifically to signage. In addition, the absence of a standardized enforcement framework created uncertainty regarding complaint intake, interdepartmental coordination, and the process for removal and impoundment of noncompliant signs.

The proposed policy addresses these challenges by clarifying departmental responsibilities, establishing a consistent complaint intake process, and outlining the City’s enforcement procedures. 80 of 424

CITY OF SAN MATEO
Under the policy, the City Clerk’s Office will serve as the primary intake point for sign complaints, receiving and documenting reports submitted by the public and coordinating communication between complainants, campaign committees, and City departments. The Clerk’s Office will also distribute educational materials regarding sign regulations to candidates and campaign committees and maintain public-facing guidance summarizing the City’s sign rules during election cycles.

The Code Enforcement Division will assist with field verification of potential violations and may issue courtesy notices or formal notifications when violations occur. When signs placed on public property or within the public right-of-way are determined to be in violation of the Sign Ordinance, Public Works staff will assist with the removal, transport, and storage of impounded signs, consistent with the enforcement provisions of the Municipal Code.

Together, these procedures establish a clear and coordinated process for complaint intake, verification, and enforcement, while providing candidates, campaign committees, and the public clearer guidance regarding the City’s campaign sign regulations and enforcement practices.

BUDGET IMPACT:

There is no budgetary impact associated with the adoption of the proposed Resolution.

ENVIRONMENTAL DETERMINATION:

This policy is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Exhibit A – Sign Enforcement Policy

STAFF CONTACT
Erin Fellers, Management Analyst I
[email protected]
(650) 522-7066
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

TEMPORARY SIGN PLACEMENT ENFORCEMENT DURING ELECTIONS POLICY WHEREAS, signs are regulated by San Mateo Municipal Code Title 25 (Signs) (hereafter, the “Sign Ordinance”), which establishes standards governing the placement, size, location, and manner of signs within the City; and); and
WHEREAS, the Sign Ordinance establishes content-neutral time, place, and manner regulations intended to preserve community aesthetics, maintain pedestrian and traffic safety, and protect free speech rights consistent with the First Amendment to the United States Constitution; and WHEREAS, during election cycles, the City receives inquiries and complaints related to the placement of signs, and consistent enforcement of the Sign Ordinance requires coordination among multiple City departments; and
WHEREAS, on February 18, 2025, during its discussion regarding campaign contribution limits, the City Council directed staff to explore the development of an administrative policy to clarify enforcement practices and improve public understanding of the City’s sign regulations; and WHEREAS, the proposed Temporary Sign Placement Enforcement During Elections Policy establishes standardized administrative procedures for complaint intake, verification of potential violations, and coordination of enforcement actions under the existing Sign Ordinance; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This policy adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

2. The Temporary Sign Placement Enforcement During Elections Policy attached as Exhibit A to this Resolution is approved and the City Manager is authorized to make non-substantive changes. 82 of 424
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Page 1 of 12 ends

EXHIBIT A
Title: Temporary Sign Placement Enforcement During
Elections Policy
Policy #: 118
Sponsored by: City Clerk’s Office
Approved by: City Council
Date: Issued: __/__/____ Amended: __/__/____
Purpose
This policy establishes standardized guidelines for the City’s enforcement of San Mateo Municipal Code (SMMC) Title 25 (Signs) (hereafter, the “Sign Ordinance”), as it specifically relates to temporary signs within city limits.

Policy
The Sign Ordinance establishes standards governing the placement, size, location, and manner of signs within the City. Signs that are installed or maintained in violation of the Sign Ordinance, including but not limited to Chapters 25.04 (Signs on Public Property and in the Public Right-of-Way), 25.06 (Signs on Private Property), and 25.08 (Prohibited, Illegal, and Non-Conforming Signs, are subject to enforcement action in accordance with the municipal code. These include signs commonly displayed during election campaigns, referred to herein for convenience as “temporary signs.” Except where a sign is prohibited or otherwise unlawful under the Sign Ordinance, this policy does not restrict an individual’s ability to place a temporary sign on private property they own or lawfully control, and is not intended to regulate the content of signs, including political speech. The provisions of the Sign Ordinance are content-neutral time, place, and manner regulations, adopted to preserve community aesthetics, as well as traffic and pedestrian safety, while protecting free speech rights in accordance with the First Amendment to the United States Constitution, among other purposes identified in SMMC section 25.02.010.

Refer to the Sign Ordinance for applicable restrictions and definitions. See Exhibit 1 for excerpts most applicable to temporary signage.

Scope
This policy shall apply to all city employees, unless a department policy addresses the same subject. If there is a conflict between the requirements of this policy or the procedures implementing the policy and the department’s policy, the more restrictive shall apply, unless compliance with the more restrictive requirement would conflict with applicable law.

Responsibility
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1. City Clerk’s Office
A. Receive and record complaints regarding temporary signs, either directly (e.g., via email or phone) or through a web-based complaint form. Record: date/time received, location, photos (if provided), complainant contact (if any), and alleged issue (ROW/private property/visibility/attachment, etc.).

B. Serve as the primary point of contact between: the complainant, the impacted campaign committee (if applicable and when identifiable), and City staff responsible for verification and/or removal/impoundment.

C. Distribute this policy and an informal Code Enforcement courtesy notice to each active campaign committee operating within the City (e.g., upon filing/identification as active) and maintain a record of distribution.

D. Maintain public-facing educational information on the City’s website (e.g., “Temporary Sign Rules”) that summarizes the City’s content-neutral time/place/manner sign regulations under the Sign Ordinance, including key restrictions for signs in the public right-of-way (Chapter 25.04) and prohibitions under Chapter 25.08.

E. Coordinate periodic election-season reminders to campaign committees and the public.

2. Code Enforcement Division
A. Assist with field verification of potential violations of the Sign Ordinance, including:
whether the sign appears to be in the public right-of-way and subject to Chapter 25.04 restrictions; whether the sign appears to meet prohibited conditions under SMMC section 25.08.010(a)–(b) (e.g., no consent, prohibited locations, visibility/ingress-egress hazards); and whether immediate action is warranted due to safety concerns (unsafe sign condition consistent with SMMC section 25.08.010(c)(2)) B. Prepare a formal courtesy notice from the Code Enforcement Division to be distributed to campaign committees and violators.

C. When signs require immediate removal/impoundment (e.g., signs in the ROW in violation of the Sign Ordinance), assist with or coordinate collection support consistent with SMMC section 25.08.010(d)(2).

D. Issue formal notifications on Code Enforcement letterhead to address repeat violations of the municipal code.

3. Public Works Department
A. Once the City Clerk’s Office or Code Enforcement Division has identified a violation, the Public Works Department will assist with the collection, transport, and impoundment of signs that are removed from public property or the public right-of-way pursuant to SMMC section 25.08.010(d)(2).

B. Maintain or coordinate an impound storage process consistent with SMMC section

25.08.010(d)(2) (e.g., holding period, inventory, and disposal process after a minimum of 10 days’ notice), and provide inventory details to the City Clerk’s Office and Code 84 of 424
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Page 3 of 12 ends

Enforcement to support owner notification efforts, including retrieval after the appropriate impounding time has elapsed.

Procedures

1. Violation Criteria
A. Refer to the Sign Ordinance for applicable restrictions and definitions. See Exhibit 1 for excerpts most applicable to temporary signage.

2. Reporting and Intake
A. Complaint Intake
a) The City Clerk’s Office is responsible for receiving and documenting temporary sign complaints submitted by members of the public or City staff. b) Complaints should include location, description of the sign, date observed, and photographs.
c) Signs deemed to be in violation of the Sign Ordinance and this policy will be removed without notice.

B. Recordkeeping
a) Maintain a log of reported violations, including referral status and resolution.

C. Referral
a) The City Clerk’s Office will refer reported violations to Code Enforcement, with City Attorney’s Office support, as needed, for verification and follow-up.

3. Enforcement Process
A. Education and Awareness:
a) The City Clerk’s office shall provide a copy of this policy to candidates, and active committees to advise of the temporary sign placement rules, reporting procedures and enforcement process.

B. Verification:
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a) Code Enforcement Division, in coordination with the City Clerk’s Office, will verify reported violations to determine whether the sign complies with the Sign Ordinance.
b) Enforcement of sign regulations is generally complaint driven, however City staff may identify signs in violation of the Sign Ordinance during routine inspections or while performing official duties.

C. Violations on Private Property
a) Code Enforcement, in coordination with the City Clerk’s Office, may contact the property owner or lawful occupant to confirm whether permission was granted for the placement of the temporary sign.
b) Upon verification of a violation, if that violation is not cured by the property owner or person responsible for the installation or maintenance of the sign, Code Enforcement may issue a formal notice of violation.

D. Violations on Public Property or in the Public Right-of-Way a) Immediate Removal
i. Pursuant to SMMC section 25.08.010(d)(2), any temporary sign placed on public property or within the public right-of-way in violation of the Sign Ordinance may be removed and impounded without prior notice. ii. Code Enforcement, with assistance from Public Works staff, will coordinate removal and transport of the sign and place it in a dedicated storage area.
b) Impounding and Retrieval
i. Removed signs must be held for a minimum of thirty (30) days.

4. After notice is provided, the owner has ten (10) days to retrieve the sign and pay the fee for retrieval and storage, as determined by City Council.
i. During this period, the City will make reasonable efforts to notify the sign owner or responsible party, if identifiable.
ii. If the sign is not retrieved within that timeframe, the City may dispose of the sign at its discretion.
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Attachments

1. Exhibit 1 - Excerpts from San Mateo Municipal Code— Title 25 (Signs) Related Policies

1. The City’s Policy is established in accordance with Municipal Code Chapter 25.08 (Prohibited, Illegal And Non-Conforming Signs) and may be modified by the City Manager to comply with any changes to that Chapter.

Contact for this Policy
City Clerk
Code Enforcement Manager
Approval
This policy was issued on ________ and approved by:

CITY COUNCIL
Resolution No. ____
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Exhibit 1
Excerpts from
San Mateo Municipal Code— Title 25 (Signs)
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Chapter 25.02 GENERAL PROVISIONS

25.02.010 PURPOSE.

The intent of this Title is to provide standards for the regulation of signs in order to:
(a) Protect and enhance the visual and aesthetic character of residential neighborhoods, business areas, and all zoning districts by prohibiting the visual clutter of obtrusive and incompatible signs;
(b) Allow for reasonable and equitable identification of businesses and properties; and (c) Protect free speech rights in accordance with the First Amendment to the United States Constitution.

25.02.030 DEFINITIONS.
(i) Freestanding Sign. A sign which is self-supporting in a fixed location and not attached to or projecting over any building.
…
(v) Private Property. Property other than Public Property or Public Right-of-Way. …
(x) Public Property. Property owned by the City, but excluding Public Right of Way. (y) Public Right-of-Way. That area or those areas dedicated to public use for public street purposes including, but not limited to, roadways, parkways, alleys, and sidewalks. …
(bb) Sign. Any structure, display, device, balloon or graphic placed on any land, building or structure, which is used to communicate any message, or which advertises or promotes any business, product, activity, person or interest. Signs include, but are not limited to, any writing, pictorial representation, logo, symbol, banner, or any other figure of similar character of whatever material which is used to identify, announce, direct attention to, advertise or communicate, which is not inside a building. The term "placed" shall include constructing, erecting, posting, painting, printing, tacking, nailing, gluing, sticking, carving, stringing, or otherwise fastening, affixing, or making visible in any manner whatsoever. Notwithstanding the general scope of the foregoing, the following shall not be deemed to be signs for the purposes of this Title …
(cc) Sign Area. The area in square feet within the smallest rectangle enclosing the total exterior surface of a sign or one face of a "double faced sign". Sign area for a multi-faced sign that has an angle between sides of the sign that exceeds 30 degrees shall be counted for all sides.

Where the lettered or illustrated material of a sign consists of individual letters or if the message surface consists of noncontiguous segments or has an irregularly shaped perimeter, then the area of the sign shall be all of the area encompassed within a single continuous rectilinear89 of 424 118 –Temporary Sign Placement Enforcement During Elections

Page 8 of 12 ends

perimeter of not more than six straight lines, including any color, material or graphic which is integrated therein which differentiates the message from the background. …
(ee) Temporary Sign. A sign to be displayed only for a limited time as specified by this Chapter. A temporary sign includes a temporary banner.

Chapter 25.04 SIGNS ON PUBLIC PROPERTY AND IN THE PUBLIC RIGHT-OF-WAY

25.04.010 FINDINGS.

In enacting this Chapter, the City Council finds:
(a) If carefully regulated, the placement of signs on city sidewalks by private individuals can provide a useful outlet for the expression of ideas and the communication of information related to beneficial commercial activity, including, but not limited to, the advertisement of real estate open house events.
(b) It is the desire of the City Council to enact standards that would allow for the regulated use of city sidewalks for these communication purposes.
(c) In enacting these regulations it is not the intention of the City Council to regulate the content of messages on signs to be placed on city sidewalks, but, instead, it is the City Council's intention to enact reasonable time, place and manner restrictions aimed at insuring the safety of those using the public sidewalks and those driving on adjacent streets, and to achieve the City's aesthetic interests by reducing visual clutter that would result from the unregulated posting of signs on sidewalks.

25.04.020 RESTRICTIONS APPLICABLE TO SIGNS ON PUBLIC PROPERTY AND IN THE PUBLIC

RIGHT-OF-WAY
(a) Except as otherwise provided in this Chapter, it is unlawful for any person other than a City representative to place a sign on public property or in the public right-of-way where such sign fails to comply with any of the restrictions stated in this section. (b) Restrictions Applicable to Signs.
(1) No sign shall exceed thirty-six inches in height.
(2) No sign shall exceed six square feet in area.
(3) All signs shall be constructed or anchored to prevent movement of the sign by the wind, except that an anchoring shall not be permanent and shall not damage the property on which the sign is placed.
(c) Restrictions Applicable to the Placement of Signs.
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Page 9 of 12 ends

(1) No sign shall be placed during hours of darkness.
(2) No sign shall be placed within the median of any public street. (3) No sign shall be attached to, or leaned against, any street furniture, utility facility (including poles and boxes), street light, building, fence, or any other sign. (4) No sign shall be placed within 50 feet of any other sign placed under the provisions of this chapter, except that as many as 4 signs may be placed on sidewalks within 50 feet of the intersection of public streets on each corner of such intersections. (5) No sign shall be placed in such a manner as to reduce the unobstructed path of travel on any sidewalk to less than 36 inches, and if the existing unobstructed path of travel of a sidewalk is 36 inches or less, no sign shall be placed on that sidewalk.
(6) No sign shall be placed within a curb cut or ramp installed to provide improved access to a sidewalk to the disabled.
(7) No sign shall be placed upon any public right-of-way other than a public sidewalk, except that signs may be placed in unimproved right-of-way with the consent of the owner of the adjoining property.
(8) No sign shall be placed upon public right-of-way within the areas bounded by Baldwin Avenue to the north, Railroad Avenue to the east, Fifth Avenue to the south, and El Camino Real to the west.
(d) No person shall display a sign that would otherwise be in violation of any of the standards provided in subsections (b) and (c) by placing the sign upon, or leaning the sign against, a vehicle parked within the public right-of-way. This prohibition shall not apply to signs placed within the interior of a vehicle, signs that are painted on a vehicle, or to signs Chapter 25.08 PROHIBITED, ILLEGAL AND NON-CONFORMING SIGNS

25.08.010 PROHIBITED SIGNS ON PUBLIC AND PRIVATE PROPERTY AND PUBLIC RIGHT OF WAY.
(a) Prohibited Signs. No person shall install or maintain any of the signs described below. Upon notice by the City, any prohibited sign shall be immediately removed by the property owner or person responsible for the installation or maintenance of the sign. The following signs are expressly prohibited:
(1) Without Consent of Property Owner. Signs erected or maintained without the written consent of the owner of the real property or the person or entity in legal possession of the real property;
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Page 10 of 12 ends

(2) Banners, except as permitted by Sections 25.04.030 and 25.06.050(a) and there may be permanently displayed on each zoning plot 1 flag that is no larger than 6 feet by 4 feet in dimension, and there is no limit on the number of flags that may be displayed by public agencies on public property;
(3) Rotating, animated, moving or flashing signs;
(4) Roof Signs;
(5) Off-Site Advertising Signs; except that one six (6) square foot sign containing off-site advertising shall be permitted on each zoning plot;
(6) Inflating Devices, including balloons and other lighter than air objects; (7) Signs not permitted by this Title.
(b) Signs At Prohibited Locations: No person shall install or maintain any of the signs identified below. Upon notice by the City, any sign at a prohibited location shall be immediately abated by the property owner or person responsible for the installation and/or maintenance of the sign.

The following locations are expressly prohibited:
(1) Signs at Intersections. No sign shall be erected at or near the intersection of any street or at any location where, by reason of the position, shape or color, it may interfere with, obstruct the view of, or be confused with any authorized traffic sign or signal device; or which makes use of the words "Stop," "Go," "Caution," "Look," "Danger," or any other word, phrase, symbol or character in such a manner as to interfere with, mislead or confuse traffic.
(2) Intersection Visibility. No sign shall be erected at or near the intersection of any street so as to obstruct free and clear vision, or obstruct visibility within the triangular area of private property formed by the extension of intersection curb lines, or pavement edge where no curb exists, and the diagonal line connecting the point on each of the two streets at a distance 45 feet back from the intersection. (3) Ingress/Egress. No sign shall be erected, relocated or maintained so as to prevent free ingress to or egress from any door, window, fire escape or fire equipment. (c) Illegal Signs—Nuisance. All illegal signs are expressly declared a nuisance. For purposes of this section, an illegal sign shall mean:
(1) A sign erected and/or maintained without first complying with all ordinances and regulations.
(2) A sign which is a danger to the public or is unsafe. (3) A prohibited sign as defined by this title.
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Page 11 of 12 ends

(d) Enforcement.
(1) The placement of a sign on public or private property or in the public right-of-way in violation of any provision of this Title may be enforced by any method provided by this Code. Each day that the violation continues shall be deemed to be a new violation. All violations are declared to be public nuisances. (2) Any sign placed on public property or in the public right-of-way in violation of any provision of this Title may be removed and impounded without notice. Impounded signs will be held for at least 30days. If possible, the City will make reasonable attempts to notify the owner of an impounded sign that the sign has been impounded. If after 10 days' notice to reclaim the sign, the owner of the sign fails to retrieve the sign and pay the City's reasonable costs to impound and store the sign, the sign may be disposed of in any manner whatsoever at the City's discretion. The amount of the sign retrieval fee shall be established by City Council resolution.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: CONSENT CALENDAR Account Number: 10-1311 File ID: 26-10975 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 16, 2026
SUBJECT:

Operation of Leaf Blowers — Ordinance Adoption
RECOMMENDATION:

Adopt an Ordinance to amend San Mateo Municipal Code Chapter 10.80 "Operation of Leaf Blowers" to prohibit the use of gas leaf blowers.

BACKGROUND:

On March 2, 2026, the City Council introduced an Ordinance to amend Chapter 10.80 of the San Mateo Municipal Code to prohibit the use of gas leaf blowers. The proposed amendment would prohibit the use of gas-powered leaf blowers citywide, provide that electric leaf blowers are subject to existing specified hours of operation, and add Juneteenth to the list of holidays on which the operation of electric leaf blowers is prohibited. The Ordinance would establish an effective date of January 1, 2027, approximately nine months after adoption to allow time for transition. The Ordinance also allows for administrative citations to be issued by code enforcement staff to both the operator of a gas leaf blower and the property owner who hired or employed services using such equipment.

If adopted, the Ordinance will become effective on January 1, 2027.

BUDGET IMPACT:

The implementation and enforcement of this Ordinance will be integrated into the City’s existing code enforcement procedures. On average, the City has issued 23 electric leaf blower rebates and amounting to an average of $3,142 per year, supported by the City’s Sustainability Program budget. Staff anticipate budgeting $10,000 per year for electric leaf blower equipment and battery replacement in future budget cycles.

ENVIRONMENTAL DETERMINATION:

This Ordinance Adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Ordinance
Att 2 – Proposed Ordinance (Tracked Changes)
Att 3 – Public Comment
94 of 424

CITY OF SAN MATEO

STAFF CONTACT
Chantal Eaton, Deputy City Clerk
[email protected]
(650) 522-7044
Andrea Chow, Sustainability Analyst
[email protected]
(650) 522-7007
95 of 424

CITY OF SAN MATEO

DRAFT ORDINANCE
Amending San Mateo Municipal Code Chapter 10.80 “Operation of Leaf Blowers.” WHEREAS, gas-powered leaf blowers emit greenhouse gases and other pollutants including carbon monoxide, nitrogen oxides and hydrocarbons that are harmful to human health and the environment; and WHEREAS, research by the California Air Resources Board has identified the use of gas-powered small off-road engines, including leaf blowers, as detrimental to the environment as they emit high levels of air pollutants like nitrogen oxides and other reactive organic gases; and WHEREAS, modern, readily available electric leaf blower equipment generally produces less noise and air pollution; and
WHEREAS, in 1997, the City Council adopted a leaf blower ordinance to regulate leaf blower use and establish hours of operation; and
WHEREAS, the City of San Mateo Climate Action Plan seeks to reduce greenhouse gas emissions 40% below 1990 levels by 2030 and 85% below 1990 levels and achieve carbon neutrality by 2045; and WHEREAS, the City Council seeks to reduce greenhouse gas emissions and air pollution by prohibiting the use of gas leaf blowers in San Mateo and modify hours of operation of leaf blower use.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Section 10.80.010 of the San Mateo Municipal Code is amended as follows:

10.80.010 Purpose.

It has been found that leaf blowers cause considerable noise and air pollution and have been the source of numerous complaints by San Mateo residents. This chapter is intended to regulate the use of leaf blowers to minimize noise and air pollution in the City.

Section 2. Section 10.80.020 of the San Mateo Municipal Code is amended as follows:

10.80.020 Leaf Blower – Definition.
“Electric leaf blower” is defined as any leaf blower powered by electric means, including but not limited to, battery-powered equipment.
“Gas leaf blower” is defined as any leaf blower powered by a combustion engine using gasoline or any other liquid or gaseous fluid.
“Leaf blowers” are defined as portable equipment that is powered by a self-contained engine and used in any landscape, maintenance, construction, property repair, or property maintenance for the purpose of 96 of 424
blowing, dispersing or redistributing dust, dirt, leaves, grass, clippings, cuttings and trimmings from trees, shrubs or other debris.

Section 3. Section 10.80.025 of the San Mateo Municipal Code is added as follows:

10.80.025 Prohibition of Gas Leaf Blowers.

It shall be unlawful for any person to operate or authorize the operation of a gas leaf blower within the city limits.

Section 4. Section 10.80.030 of the San Mateo Municipal Code is amended as follows:

10.80.030 Restriction of Electric Leaf Blowers - Hours of Operation.

No person shall use or operate an electric leaf blower in a residential zoning district or in areas bordering a residential zoning district before 8:00 a.m. or after 5:00 p.m. Monday through Friday, nor prior to 9:00 a.m. or after 5:00 p.m. on Saturdays. Use of electric leaf blowers on Sundays or on the following holidays is prohibited: New Years Day, Martin Luther King, Jr. Birthday, Presidents' Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Veterans Day, Thanksgiving, Christmas.

Section 5. Section 10.80.060 of the San Mateo Municipal Code is amended as follows:

10.80.060 Violations.

It is unlawful for any person or entity to violate the provisions of this chapter. Enforcement of this chapter shall be subject to enforcement pursuant to Title 1 of the San Mateo Municipal Code or any legal remedy available by law. Violations of this chapter may be enforced against the leaf blower operator and/or property owner who has hired, employed or engaged the services of a person or business utilizing leaf blowers.

Section 6. Environmental Determination. In accordance with California Environmental Quality Act (CEQA) Guidelines Section 15308, this action is categorically exempt from CEQA, because it consists of an action to protect the environment by reducing greenhouse gas emissions.

Section 7. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.

Section 8. Publication. This Ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.

Section 9. Legislative History and Effective Date. This ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective on January 1, 2027. 97 of 424
Chapter 10.80

OPERATION OF LEAF BLOWERS

10.80.010 PURPOSE.

It has been found that leaf blowers cause considerable noise and air pollution and have been the source of numerous complaints by San Mateo residentscitizens living in residential zoning districts. This chapter is intended to regulate the use of leaf blowers to minimize noise and air pollution in the City's residentially zoned neighborhoods and in areas bordering residentially zoned neighborhoods.

10.80.020 LEAF BLOWER—DEFINITION.
“Electric leaf blower” is defined as any leaf blower powered by electric means, including but not limited to, battery-powered equipment. “Gas leaf blower” is defined as any leaf blower powered by a combustion engine using gasoline or any other liquid or gaseous fluid.
“Leaf blowers” are defined as portable equipment that is powered by a selfcontained fuel engine and used in any landscape, maintenance, construction, property repair, or property maintenance for the purpose of blowing, dispersing or redistributing dust, dirt, leaves, grass, clippings, cuttings and trimmings from trees, shrubs or other debris.

10.80.025 PROHIBITION OF GAS LEAF BLOWERS.

It shall be unlawful for any person to operate or authorize the operation of a gas leaf blower within the city limits.

10.80.030 RESTRICTION OF ELECTRIC LEAF BLOWERS - HOURS OF OPERATION.

No person shall use or operate aan electric leaf blower in a residential zoning district or in areas bordering a residential zoning district before 8:00 a.m. or after 5:00 p.m.

Monday through Friday, nor prior to 9:00 a.m. or after 5:00 p.m. on Saturdays. Use of electric leaf blowers on Sundays or on the following holidays is prohibited: New Years Day, Martin Luther King, Jr. Birthday, Presidents' Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Veterans Day, Thanksgiving, Christmas.

10.80.040 LIMITATIONS ON USE.

Any person who uses or operates a leaf blower in a residential zoning district or in areas bordering a residential zoning district shall use a blower nozzle extension and 98 of 424
shall run the blower at a low speed to minimize noise. No more than one blower shall be operated at a residence at any time.

10.80.050 REMOVAL OF DEBRIS.

No material or matter blown by leaf blowers shall be blown upon neighboring properties or onto any portion of the public right-of-way, including but not limited to sidewalks and streets, without being immediately removed.

10.80.060 VIOLATIONS.

It is unlawful for any person or entity to violate the provisions of this chapter.

Enforcement of this chapter shall be subject to enforcement pursuant to Title 1 of the San Mateo Municipal Code or any legal remedy available by law. Violations of this chapter may be enforced against the leaf blower operator and/or property owner who has hired, employed or engaged the services of a person or business utilizing leaf blowers.

10.80.070 CONSTRUCTION.

No section of this chapter shall impose a mandatory duty on the City, or on any officer, official, agent, employee, board, council, or commission of the City. Instead, if any section purports to impose a mandatory duty of enforcement, that section shall be deemed to invest the City, and the appropriate officer, official, agent, employee, board, council, or commission with discretion to enforce the section or not to enforce it. 99 of 424
1 Chantal Eaton
From: Martin McTaggart
Sent: Monday, March 9, 2026 9:17 AM
To: Chantal Eaton
Subject: FW: Thank you - gas blowers ban
Follow Up Flag: Follow up
Flag Status: Flagged
Hi Chantal,
Can you kindly append the below as public comment for the leaf blower ordinance adoption AR? Thank you,
Martin
From: Michael Sallander
Sent: Saturday, March 7, 2026 8:16 AM
To: City Council (San Mateo) <[email protected]> Subject: Thank you - gas blowers ban
Dear Members of the City Council,
I wanted to extend my sincere thanks for approving the ordinance to ban gas-powered blowers and for maintaining the existing hours of operation. Your decision reflects a thoughtful balance between environmental stewardship, community well-being, and practical implementation.

As the ordinance moves toward implementation, please consider providing clear guidance on how to report potential violations. This is something that is not currently clear with the current ordinance and would help ensure the transition is smooth for everyone.

Thank you again for your leadership and for taking meaningful steps to improve the quality of life in our community.

Thanks
Mike Sallander

100 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 14 Section Name: CONSENT CALENDAR Account Number: 10-1311 File ID: 26-10976 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 16, 2026
SUBJECT:

Reach Codes for the 2025 Code Cycle — Ordinance Adoption RECOMMENDATION:

Adopt an Ordinance to amend San Mateo Municipal Code Chapter 23.24 "Energy Code" to require energy conservation measures for air conditioner alterations, replacements and installations in single family homes, duplexes and townhomes; energy conservation measures for heating, ventilation and air conditioner replacements and installations in nonresidential buildings; and increased efficiency and electric readiness requirements for additions and alterations to single family homes, duplexes, and townhomes.

BACKGROUND:

On March 2, 2026, the City Council introduced an Ordinance to amend Chapter 23.24, “Energy Code,” of the San Mateo Municipal Code to require energy conservation measures for air conditioner alterations, replacements, and installations in single-family homes, duplexes, and townhomes; energy conservation measures for heating, ventilation, and air conditioner replacements and installations in nonresidential buildings; and increased efficiency and electric readiness requirements for additions and alterations to single-family homes, duplexes, and townhomes.

The Ordinance requirements focus on specific project opportunities to encourage building electrification and energy efficiency when work is already voluntarily being completed.

If adopted, the Ordinance will become effective 30 days after adoption.

BUDGET IMPACT:

There is no budget impact.

ENVIRONMENTAL DETERMINATION:

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Ordinance
101 of 424

CITY OF SAN MATEO

STAFF CONTACT
Chantal Eaton, Deputy City Clerk
[email protected]
(650) 522-7044
Andrea Chow, Sustainability Analyst
[email protected]
(650) 522-7007
102 of 424
1 CITY OF SAN MATEO

DRAFT ORDINANCE
Amending the San Mateo Municipal Code Chapter 23.24 “Energy Code” of Title 23 to amend the California Energy Code, 2025 Edition
WHEREAS, the City of San Mateo’s (City) Climate Action Plan recommends the City review local amendments to the California Energy Code to promote building electrification and energy efficiency; and WHEREAS, California Energy Code, 2025 Edition, was adopted by the City of San Mateo on November 3, 2025; and
WHEREAS, the proposed ordinance amends the California Energy Code to require energy conservation measures for air conditioner alterations, replacements and installations in existing single family homes, duplexes and townhomes; and
WHEREAS, the proposed ordinance amends the California Energy Code to require energy conservation measures for heating, ventilation and air conditioner replacements and installations in existing nonresidential buildings; and
WHEREAS, the proposed ordinance amends the California Energy Code to require increased efficiency and electric readiness requirements for additions and alterations to single family homes, duplexes, and townhomes; and
WHEREAS, California Health and Safety Code Sections 17922, 17958, 17958.5, 17958.7, and 18941.5 authorizes the City to make local amendments to the California Energy Code based upon express findings that such changes or modifications are reasonably necessary due to local climatic, geographical, or topographical conditions; and
WHEREAS, concurrent with this ordinance, the City Council of the City of San Mateo has adopted a resolution adopting express findings in support of local amendments to the California Energy Code, 2025 Edition; and
WHEREAS, Public Resources Code Section 25402.1(h)2 and Section 10-106 of the Building Energy Efficiency Standards (Standards) establish a process which allows local adoption of energy standards that are more stringent than the statewide Standards, provided that such local standards are cost effective and the California Energy Commission finds that the standards will require building to be designed to consume no more energy than permitted by the California Energy Code; and WHEREAS, staff has reviewed the cost effectiveness studies prepared by the California Statewide Codes and Standards Reach Code Program and associated study data and find them sufficient to illustrate compliance with the requirements set forth under California Administrative Code Chapter 10-106; and WHEREAS, based on these studies, the City of San Mateo finds that the local modifications are costeffective and will require buildings to be designed to consume no more energy than permitted by the California Energy Code; and
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2 WHEREAS, the proposed ordinance is consistent with Assembly Bill 130, as it is necessary to implement a local code amendment that is adopted to align with the City’s general plan approved before June 10, 2025, and permits mixed-fuel residential construction consistent with federal law while also incentivizes all-electric construction as part of an adopted greenhouse gas emissions reduction strategy.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Section 23.24.010 of the San Mateo Municipal Code is amended as follows:

23.24.010 Adoption
(a) The California Energy Code, 2025 Edition, Title 24, Part 6 of the California Code of Regulations, as adopted and amended by the State of California, hereinafter called "Energy Code," is adopted as the rules, regulations and standards within this City as to all matters therein except as hereinafter modified or amended. (b) No section of the Energy Code shall impose a mandatory duty of enforcement on the City, or on any officer, official, agent, employee, board, council or commission thereof. Instead, if any section purports to impose a mandatory duty of enforcement, said section shall be deemed to invest the City, and the appropriate officer, official, agent, employee, board, council or commission thereof with discretion to enforce the section or not enforce it.
(c) One Copy of the Energy Code shall at all times be kept on file in the office of the City Clerk.

Section 2. Section 23.24.020 of the San Mateo Municipal Code is added to Chapter 23.24 as follows:

23.24.020 Energy Conservation Measures for Air Conditioner Alterations, Replacements and Installations in Existing Single-Family Buildings
(a) Energy Code subsection 150.2(b)1C is hereby amended to read:

C. Entirely new or complete replacement space-conditioning systems installed as part of an alteration, shall include all the system heating or cooling equipment, including but not limited to: condensing unit cooling or heating coil, and air handler for split systems; or complete replacement of a packaged unit; plus entirely new or replacement duct system (Section 150.2(b)1Diia). Entirely new or complete replacement space-conditioning systems shall meet the requirements of Sections 150.0(h), 150.0(i), 150.0(j)1, 150.0(j)2, 150.0(m)1 through 150.0(m)10; 150.0(m)12; 150.0(m)13, 150.1(c)7, 150.2(b)1G, and TABLE 150.2-A. Additionally, where an entirely new or complete replacement space conditioning system includes a new or replacement air-cooled air conditioner in Climate Zones 1 through 14 and 16, it shall meet the applicable requirements of Section 150.2(b)1Fiv. Where an entirely new or complete replacement space conditioning system includes a new or replacement heat pump, it shall meet the applicable requirements of Section 150.2(b)1Fv.
(b) Energy Code subsection 150.2(b)1F is hereby amended to read:
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3 F. Altered space-conditioning system - mechanical cooling. Alterations which install new or replacement air-cooled air conditioners shall meet the applicable requirements of subsections i and iv. Alterations which install new or replacement heat pumps shall meet the applicable requirements of subsections i, ii, iii, and v. All other alterations to refrigerant containing components such as the compressor, condensing coil, evaporator coil, refrigerant metering device, or refrigerant piping, shall meet the applicable requirements of subsections i, ii, and iii:
i. All thermostats associated with the system shall be replaced with setback thermostats meeting the requirements of Section 110.2(c).
ii. Air-cooled air conditioners in Climate Zones 2 and 8 through 15 and air-source heat pumps in all climate zones, including but not limited to ducted split systems, ducted package systems, small duct high velocity air systems, and minisplit systems, shall comply with Subsections a and b, unless the system is of a type that cannot be verified using the specified procedures. Systems that cannot comply with the requirements of 150.2(b)1Fii shall comply with Section 150.2(b)1Fiii.

Exception to Section 150.2(b)1Fii: Entirely new or complete replacement packaged systems for which the manufacturer has verified correct system refrigerant charge prior to shipment from the factory are not required to have refrigerant charge confirmed through field verification and diagnostic testing. The installer of these packaged systems shall certify on the Certificate of Installation that the packaged system was pre-charged at the factory and has not been altered in a way that would affect the charge. Ducted systems shall comply with minimum system airflow rate requirement in Section 150.2(b)1Fiia, provided that the system is of a type that can be verified using the procedure specified in RA3.3 or an approved alternative in RA1. a. Minimum system airflow rate shall comply with the applicable Subsection I or II below as confirmed through field verification and diagnostic testing in accordance with the procedures specified in Reference Residential Appendix Section RA3.3 or an approved alternative procedure as specified in Section RA1.

1. Small duct high velocity systems shall demonstrate a minimum system airflow rate greater than or equal to 250 cfm per ton of nominal cooling capacity; or

2. All other air-cooled air conditioner or air-source heat pump systems shall demonstrate a minimum system airflow rate greater than or equal to 300 cfm per ton of nominal cooling capacity; and
Exception 1 to Section 150.2(b)1Fiia: Systems unable to comply with the minimum airflow rate requirement shall demonstrate compliance using the procedures in Section RA3.3.3.1.5; and the system's thermostat shall conform to the specifications in Section 110.12.
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4 Exception 2 to Section 150.2(b)1Fiia: Entirely new or complete replacement space conditioning systems, as specified by Section 150.2(b)1C, without zoning dampers may comply with the minimum airflow rate by meeting the applicable requirements in Tables-150.0-B or 150.0-C as confirmed by field verification and diagnostic testing in accordance with the procedures in Reference Residential Appendix Section RA3.1.4.4 and RA3.1.4.5. The design clean-filter pressure drop requirements of Section 150.0(m)12C for the system air filter device(s) shall conform to the requirements given in Tables150.0-B and 150.0-C.
b. The installer shall charge the system according to manufacturer’s specifications. Refrigerant charge shall be verified according to one of the following options, as applicable.

I. The installer and rater shall perform the standard charge verification procedure as specified in Reference Residential Appendix Section RA3.2.2, or an approved alternative procedure as specified in Section RA1; or II. The installer shall perform the weigh-in charging procedure as specified by Reference Residential Appendix Section RA3.2.3.1 provided the system is of a type that can be verified using the RA3.2.2 standard charge verification procedure and RA3.3 airflow rate verification procedure or approved alternatives in RA1. The ECC-Rater shall verify the charge using RA3.2.2 and RA3.3 or approved alternatives in RA1.

Exception 1 to Section 150.2(b)1Fiib: When the outdoor temperature is less than 55° F and the installer utilizes the weigh-in charging procedure in Reference Residential Appendix Section RA3.2.3.1to demonstrate compliance, the installer may elect to utilize the verification procedure in Reference Residential Appendix Section RA3.2.3.2. If the verification procedure in Section RA3.2.3.2 is used for compliance, the system's thermostat shall conform to the specifications in Section 110.12. Ducted systems shall comply with the minimum system airflow rate requirements in Section 150.2(b)1Fiia. iii. Air-cooled air conditioners in Climate Zones 2 and 8 through 15 and air-source heat pumps in all climate zones, including but not limited to ducted split systems, ducted package systems, small duct high velocity, and minisplit systems, which are of a type that cannot comply with the requirements of 150.2(b)1Fiib shall comply with subsections a and b, as applicable.
a. The installer shall confirm the refrigerant charge using the weigh-in charging procedure specified in Reference Residential Appendix Section RA3.2.3.1, as verified by an ECC-Rater according to the procedures specified in Reference Residential Appendix RA3.2.3.2; and
b. Systems that utilize forced air ducts shall comply with the minimum system airflow rate requirement in Section 150.2(b)1Fiia provided the system is of a type that can 106 of 424
5 be verified using the procedures in Section RA3.3 or an approved alternative procedure in Section RA1.

Exception to Section 150.2(b)1Fiii: Entirely new or complete replacement packaged systems for which the manufacturer has verified correct system refrigerant charge prior to shipment from the factory are not required to have refrigerant charge confirmed through field verification and diagnostic testing. The installer of these packaged systems shall certify on the Certificate of Installation that the packaged system was pre-charged at the factory and has not been altered in a way that would affect the charge. Ducted systems shall comply with minimum system airflow rate requirement in Section 150.2(b)1Fiiib, provided that the system is of a type that can be verified using the procedure specified in Section RA3.3 or an approved alternative in Section RA1.
(c) Energy Code subsection 150.2(b)1F is hereby amended to add new subsection 150.2(b)1Fiv:
iv. New or replacement air-cooled air conditioners in Climate Zones 1 through 14 and 16 shall meet the requirements of Section 150.2(b)1Fiva or 150.2(b)1Fivb. a. Systems with existing duct distribution systems shall meet the following requirements:

I. In all climate zones, meet the airflow and fan efficacy requirements of Section 150.0(m)13B, 150.0(m)13C, or 150.0(m)13D.

Exception 1 to Section 150.2(b)1FivaI: Single zone central forced air systems and zonally controlled central forced air systems may demonstrate compliance with an airflow greater than or equal to 300 CFM per ton of nominal cooling capacity.

II. In all climate zones, meet the refrigerant charge verification requirements of Section 150.2(b)1Fii; and
III. In all climate zones, vented attics shall have insulation installed to achieve a U-factor of 0.020 or insulation installed at the ceiling level shall result in an insulated thermal resistance of R-49 or greater for the insulation alone; luminaires not rated for insulation contact must be replaced or retrofitted with a fireproof cover that allows for insulation to be installed directly over the cover; and
Exception 1 to Section 150.2(b)1FivaIII: Dwelling units with at least R-38 existing insulation installed at the ceiling level.
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6 Exception 2 to Section 150.2(b)1FivaIII: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.
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6 Exception 3 to Section 150.2(b)1FivaIII: Dwelling units with knob and tube wiring located in the vented attic.

Exception 4 to Section 150.2(b)1FivaIII: Where the accessible space in the attic is not large enough to accommodate the required R-value, the entire accessible space shall be filled with insulation provided such installation does not violate Section 806.3 of Title 24, Part 2.5.

Exception 5 to Section 150.2(b)1FivaIII: Where the attic space above the altered dwelling unit is shared with other dwelling units and the requirements of Section 150.2(b)1FivaIII are not triggered for the other dwelling units.

IV. In all climate zones, air seal all accessible areas of the ceiling plane between the attic and the conditioned space in accordance with Section 110.7.

Exception 1 to Section 150.2(b)1FivaIV: Dwelling units with at least R-38 existing insulation installed at the ceiling level.

Exception 2 to Section 150.2(b)1FivaIV: Dwelling units where the alteration would directly cause the disturbance of asbestos unless the alteration is made in conjunction with asbestos abatement.

Exception 3 to Section 150.2(b)1FivaIV: Dwelling units with atmospherically vented space heating or water heating combustion appliances located inside the pressure boundary of the dwelling unit.
b. Systems with entirely new or complete replacement duct systems shall meet the following:

I. R-8 duct insulation shall be installed for all new ducts located in unconditioned space; and
II. In all climate zones, meet the airflow requirements of Section 150.0(m)13B, 150.0(m)13C, or 150.0(m)13D and demonstrate an air-handling unit fan efficacy of less than or equal to 0.35 W/CFM.

III. In all climate zones, meet the refrigerant charge verification requirements of Section 150.2(b)1Fii;
Exception 1 to Section 150.2(b)1Fiv: Where the capacity of the existing main electrical service panel is insufficient to supply the electrical capacity of a heat pump and where the existing main electrical service panel is sufficient to supply a new or replacement air conditioner, as calculated according to the requirements of California Electrical Code Article 220.83 or Article 220.87, systems shall comply with the applicable requirements of Sections 150.2(b)1Fi, 150.2(b)1Fii, and 150.2(b)1Fiii. Documentation of 109 of 424
7 electrical load calculations in accordance with Article 220 must be submitted to the enforcement agency prior to permitting for both the heat pump and proposed air conditioner.

Exception 2 to Section 150.2(b)1Fiv: Where the required capacity of a heat pump to meet the system selection requirements of Section 150.0(h)5 is greater than or equal to 12,000 Btu/h more than the greater of the required capacity of an air conditioner to meet the design cooling load OR the capacity of the existing air conditioner, systems shall comply with the applicable requirements of Sections 150.2(b)1Fi, 150.2(b)1Fii, and 150.2(b)1Fiii. Documentation of heating and cooling load calculations in accordance with 150.0(h) must be submitted to the enforcement agency prior to permitting for both the heat pump and proposed air conditioner.
(d) Energy Code subsection 150.2(b)1F is hereby amended to add new subsection 150.2(b)1Fv:
v. In all climate zones, heat pumps with supplementary heat, including, but not limited to, electric resistance heaters or gas furnace supplementary heating, shall comply with Section 150.0(h)7 and shall lock out supplementary heating above an outdoor air temperature of no greater than 35°F.
(e) Energy Code 150.2 Table 150.2-G is hereby amended to read as follows:

Table 150.2-G Standard Design for an Altered Component
Altered
Component
Standard Design Without Third Party
Verification of Existing Conditions Shall be
Based On
Standard Design With Third Party
Verification of Existing Conditions
Shall be Based On
Ceiling
Insulation,
Wall
Insulation,
and Raisedfloor
Insulation
The requirements of Sections 150.0(a), (c),
and (d).

The requirements of Section 150.2(b)1J for
altered ceilings and for entirely new or
complete replacement duct systems where
the air handler and ducts are located within a
vented attic.

The requirements of Section 150.2(b)1Fiv for
alterations which include new or replacement
air-cooled air conditioners.

The existing insulation R-value
Fenestration The requirements of Section 150.1(c)3A. The existing fenestration U-factor and
SHGC values as verified.

Window Film The requirements of Section 150.1(c)3A. The existing fenestration in the alteration shall be based on TABLE
110.6-A and TABLE 110.6-B.

Doors The U-factor of 0.20. The door area shall be
the door area of the existing building.

If the proposed U-factor is < 0.20,
the standard design shall be based
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8 on the existing U-factor value as
verified. Otherwise, the standard
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8 design shall be based on the Ufactor of 0.20. The door area shall be the door area of the existing
building.

Space-Heating
and SpaceCooling
Equipment
Table 150.1-A for equipment efficiency
requirements;
Section 150.2(b)1C for entirely new or
complete replacement systems;
Section 150.2(b)1F for refrigerant charge
verification, airflow, and fan efficacy
requirements.

Section 150.2(b)1Fiv for new or replacement
air-cooled air conditioners
The existing efficiency levels.

Air
Distribution
System – Duct
Sealing
The requirements of Sections 150.2(b)1D and
150.2(b)1E
The requirements of Sections
150.2(b)1D and 150.2(b)1E
Air
Distribution
System – Duct
Insulation
The requirements of Sections 150.2(b)1D,
and for new or replacement air-cooled air
conditioners, Section 150.2(b)1Fiv.

The existing efficiency levels.

Water
Heating
Systems
The requirements of Section 150.2(b)1Hii The existing efficiency level.

Roofing
Products
The requirements of Section 150.2(b)1I. The requirements of Section 150.2(b)1I
All Other
Measures
The proposed efficiency levels. The existing efficiency levels.

Section 3. Section 23.24.030 of the San Mateo Municipal Code is added to Chapter 23.24 as follows:

23.24.030 Energy Conservation Measures for Heating, Ventilation and Air Conditioner Replacements and Installations in Existing Nonresidential Buildings
(a) Energy Code subsection 141.0(b)2C is amended to add a new subsection 141.0(b)2Ciii as follows:
iii. In addition to the requirements in Section 141.0(b)2Cii above, new or replacement single zone packaged rooftop systems with direct expansion cooling with rated cooling capacity of 65,000 Btu/hr or more and less than 240,000 Btu/hr serving Financial Institution, Grocery, Library, Office, School, or Retail occupancies shall meet the applicable requirements specified in Table 141.0-E-1A or shall meet the performance compliance requirements of Section 141.0(b)3. 112 of 424
9 Table 141.0-E-1A – REQUIREMENTS FOR NEW OR REPLACMENT SZAC or SZHP, GREATER THAN 65,000 BTU/HR AND LESS THAN 240,000 BTU/HR System Size CZ 3
65,000 to 240,000 Btu/hr SZHP or SZAC3
SZHP = Single Zone Heat Pump
SZAC3 = Single Zone Air Conditioner with Furnace + Heat Recovery Ventilator Exception 1 to Section 141.0(b)2Ciii: Where the capacity of the existing main electrical service panel is insufficient to supply the electrical capacity of a heat pump and where the existing main electrical service panel is sufficient to supply a new or replacement air conditioner, as calculated according to the requirements of California Electrical Code Article 220. Documentation of electrical load calculations in accordance with Article 220 must be submitted to the enforcement agency prior to permitting for both the heat pump and proposed air conditioner.

Exception 2 to Section 141.0(b)2Ciii: Where a licensed structural engineer determines that the roof would need a structural upgrade to support the additional weight of an appropriately sized SZHP but would not need a structural upgrade to support an equivalent SZAC.

Section 4. Section 23.24.040 of the San Mateo Municipal Code is added to Chapter 23.24 as follows:

23.24.040 Increased Efficiency and Electric Readiness Requirements for Additions and Alterations in Single Family Buildings
(a) Energy Code 100.0 is amended to add a new subsection 100.0(i) as follows:
(i) Single Family Building Remodel Energy Reach Code - Purpose and Intent. In addition to all requirements of the California Energy Code applicable to Single Family building additions and alterations, the energy efficiency, renewable energy, and electric readiness measures specified in Sections 150.0(w) and 150.0(x) shall be required for certain single family additions and alterations. (b) Energy Code subsection 100.1(b) is amended to include the following definitions:

COVERED SINGLE FAMILY PROJECT shall mean any project in a Single Family residential building originally permitted for construction before 1992 that includes an alteration, addition or combined alteration and addition, that has an affected floor area that covers 1,000 square feet or greater.

LOW POWER LEVEL 2 ELECTRIC VEHICLE (EV) CHARGING RECEPTACLE is a 208/240-volt 20-ampere minimum branch circuit and a receptacle.
(c) Energy Code Section 150.0 Mandatory Features and Devices is amended as follows:

Single-family residential buildings shall comply with the applicable requirements of Sections 150.0(a) through 150.0(v).
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10 NOTE: The requirements of Sections 150.0(a) through 150.0(v) apply to newly constructed buildings. Sections 150.2(a) and 150.2(b) specify which requirements of Sections 150.0(a) through 150.0(v) also apply to additions or alterations. In addition, Covered Single Family Projects shall also be required to comply with Section 150.0(w) and certain additions and alterations shall also be required to comply with Section 150.0(x). (d) Energy Code subsections 150.0(a) through 150.0(v) remain in full effect. (e) Energy Code Section 150.0 is amended to add a new subsection 150.0(w) as follows:
(w) A Covered Single Family Project shall install a set of measures from the Measure Menu Table, Table 150.0-J, to achieve a total Measure Point Score that is equal to or greater than the Target Score in Table 150.0-I. In addition, all mandatory measures listed in Table 150.0-J shall be installed. Measure verification shall be explicitly included as an addendum to the Certificate of Compliance to be filed pursuant to 2025 Title 24, Part 6, Section 10-103.

Installed measures shall meet the specifications in Table 150.0-K. Unless otherwise specified, the requirements shall apply to the entire dwelling unit, not just the additional or altered portion.

Measures from the Measure Menu table that are to be installed to satisfy requirements under the California Energy Code, Title 24, Part 6, may not count towards compliance with these requirements. Where these requirements conflict with other California Energy Code requirements, the stricter requirements shall prevail.

Exception 1 to 150.0(w): Creation of a new accessory dwelling unit or junior accessory dwelling unit that is within the existing space of a single family dwelling or accessory structure and includes an expansion of not more than 150 square feet beyond the same physical dimensions as the existing accessory structure. An expansion beyond the physical dimensions of the existing accessory structure shall be limited to accommodating ingress and egress. Or, if the project would not otherwise be a Covered Single Family Project were it not for the inclusion of an accessory dwelling unit or junior accessory dwelling unit that meets the criteria above.

Exception 2 to 150.0(w): Mobile Homes, Manufactured Housing, or Factory-built Housing as defined in Division 13 of the California Health and Safety 12 Code (commencing with Section 17000 of the Health and Safety Code).

Exception 3 to Section 150.0(w): The project is solely related to any of the following: a repair as defined by Title 24 Part 2 Section 202; medically necessary improvements; seismic safety improvements; safety improvement to remove a known hazard; roofing projects; fenestration projects; or Emergency Housing pursuant to Appendix P of the California Building Code.

Exception 4 to 150.0(w): If the applicant demonstrates, using Commission-certified compliance software as specified by Section 10-109(c) and Section 10-116, that the Energy Budget of the Proposed Building Design would be less than or equal to the Energy Budget of the building under the project if it included any set of measures that would achieve compliance under this Section 150.0(w).
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11 Exception 5 to 150.0(w): A Covered Single Family Project, other than an addition, that would not otherwise be subject to this section 150.0(w) but for installation of solar PV, solar water heating, EV charging, electrical upgrades for solar PV or EV charging, or energy storage.

Exception 6 to 150.0(w): If the dwelling unit has previously installed measures from the Measure Menu, Table 150.0-I, and compliance can be demonstrated to the Building Official, or designee, then these measures shall not be required to be newly installed, and appropriate credit shall be included in the applicable compliance calculations.

Exception 7 to 150.0(w): A measure that is necessary for compliance is prohibited because of a covenant or other deed restriction on the property, such as a homeowners association covenant.

Exception 8 to 150.0(w): The applicant may request an exemption to any requirements of this chapter which would impair the historic integrity of any building listed on a local, state, or federal register of historic structures, as determined by the Building Official, or designee, and as regulated by the California Historic Building Code (Title 24, Part 8). In making a determination of exemption, the Planning Director or designee may require the submittal of an evaluation by an architectural historian or similar expert.

Exception 9 to 150.0(w): Due to conditions specific to the project, it is technically or economically infeasible to achieve compliance, the Building Official, or designee, may reduce the Target Score and/or waive some or all of the mandatory requirements.

Exception 10 to 150.0(w): If the project includes circumstances which constitute hardship or infeasibility, the applicant may request an exemption. In applying for an exemption, the burden is on the applicant to show hardship or infeasibility. Circumstances that constitute hardship or infeasibility shall include one or more of the following:
a. That the cost of achieving compliance exceeds 20% of the valuation of the cost of the project; or b. That it is technically infeasible to achieve compliance through all packages due to conditions specific to the project; or
c. That strict compliance with these standards would create or maintain a hazardous condition(s) and present a life safety risk to the occupants.

1. Application. Based on the following, the applicant shall identify in writing the specific requirements of the standards for compliance that the project is unable to achieve and the circumstances that make it a hardship or infeasible for the project to comply with this chapter. The applicant may not petition for relief from any requirement of the 2025 California Energy Code (Title 24, Part 6) and referenced standards, or the 2025 California Green Building Standards (Title 24, Part 11) of the California Building Standards Code. Granting of exemption. If the Building Official, or 115 of 424
12 designee, determines that it is a hardship or infeasible for the applicant to fully meet the requirements of this chapter and that granting the requested exemption will not cause the building to fail to comply with the 2025 California Energy Code (Title 24, Part 6) and referenced standards, or the 2025 California Green Building Standards (Title 24, Part 11) of the California Building Standards Code, the Building Official shall determine the minimum feasible threshold of compliance reasonably achievable for the project. If an exemption is granted, the applicant shall be required to comply with this chapter in all other respects and shall be required to achieve the threshold of compliance determined to be achievable by the Building Official, or designee.

2. Denial of exemption. If the Building Official, or designee, determines that it is reasonably possible for the applicant to fully meet the requirements of this chapter, the request shall be denied, and the applicant shall be notified of the decision in writing. The project and compliance documentation shall be modified to comply with the standards for compliance.

3. Appeals
A. Within 10 days of issuance of the Building Official’s, or designee’s, written decision, the applicant may submit a notice of appeal of the determination of the Building Official, or designee, regarding the grant or denial of an exemption or compliance with any other provision of this section. An appeal of a determination of the Building Official, or designee, shall be filed in writing with the Director of the Community Development Department.

Failure to file an appeal in accordance with the provisions of this section shall constitute a waiver of that applicant's rights to contest the written decision.

B. As soon as practicable after receiving the written notice of appeal, the Community Development Department shall review it for sufficiency. If found to be complete and in conformance with this section, the appeal hearing shall be scheduled for the next available date before the Director of the Community Development.

C. Written notice of the time and place for the hearing may be served by personal service, or first class mail to the address provided by the applicant on the notice of appeal. The failure of any person with an interest in the property to receive such properly addressed notice of the hearing shall not affect the validity of any proceedings under this section. Service by first class mail shall be effective on the date of mailing. The failure of the applicant to receive such properly addressed notice of the hearing shall not affect the validity of any proceedings under this section. 116 of 424
13 D. At the hearing, the applicant will be given an opportunity to present documentary evidence or witnesses concerning the written decision. The failure of the applicant to appear at the appeal hearing shall constitute a waiver of its right to appeal, and the written decision shall be upheld.

E. The Director may conduct the hearing informally, both as to the rules of procedure and admission of evidence, and in any manner which will provide a fair hearing to obtain additional evidence.

F. The Director’s decision on appeal shall be final and not subject to any further administrative appeals.

Table 150.0-I: TARGET SCORES
Target Score
Climate Zone 3 12
Table 150.0-J: MEASURE MENU
ID Measures Measure Points
E1 Lighting Measures Mandatory
E2 Water Heating Package 2
E3 Air Sealing 2
E4 R-49 Attic Insulation 4
E5 Duct Sealing 3
E6 New Ducts, R-8 Insulation + Duct Sealing 6
E7 Windows 4
E8 R-15 Wall Insulation 5
E9 R-19 Raised Floor Insulation 9
E10 R-30 Raised Floor Insulation 10
FS1 Heat Pump Water Heater Replacing Gas 12
FS2 High Eff. Heat Pump Water Heater Replacing Gas 13
FS3 Heat Pump Water Heater Replacing Electric 5
FS4 High Eff. Heat Pump Water Heater Replacing Electric 6 FS5 Heat Pump Space Conditioning System 18
FS6 High Eff. Heat Pump Space Conditioning System 19
FS7 Dual Fuel Heat Pump Space Conditioning System 18
FS8 Heat Pump Clothes Dryer 1
FS9 Induction Cooktop 1
PV Solar PV and Electric Readiness 13
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14 Table 150.0-K: MEASURE SPECIFICATIONS
ID Measure Specification
Energy Efficiency Measures
E1 Lighting Measures – Install lighting with an efficiency of 45 lumens per watt or greater in all interior and exterior screw-in fixtures. Install photocell, occupancy sensor or energy management system controls that meet the requirements of 150.0(k)3 in all outdoor lighting permanently mounted to a residential building or to other buildings on the same lot.

E2 Water Heating Package: Insulate all accessible hot water pipes with pipe insulation a minimum of ¾ inch thick. This includes insulating the supply pipe leaving the water heater, piping to faucets underneath sinks, and accessible pipes in attic spaces or crawlspaces. Upgrade fittings in sinks and showers to meet current California Green Building Standards Code (Title 24, Part 11) Section 4.303 water efficiency requirements.

Exception: Upgraded fixtures are not required if existing fixtures have rated or measured flow rates of no more than ten percent greater than 2025 California Green Building Standards Code (Title 24, Part 11) Section 4.303 water efficiency requirements.

E3 Air Sealing: Seal all accessible cracks, holes, and gaps in the building envelope at walls, floors, and ceilings. Pay special attention to penetrations including plumbing, electrical, and mechanical vents, recessed can light luminaires, and windows. Weather-strip doors if not already present. Verification shall be conducted following a prescriptive checklist that outlines which building aspects need to be addressed by the permit applicant and verified by an inspector. Compliance can also be demonstrated with blower door testing conducted by a certified ECC Rater no more than three years prior to the permit application date that either: a) shows at least a 30 percent reduction from pre-retrofit conditions; or b) shows that the number of air changes per hour at 50 Pascals pressure difference (ACH50) does not exceed ten for Pre-1978 vintage buildings and seven for 1978 to 1991 vintage buildings. If combustion appliances are located within the pressure boundary of the building, conduct a combustion safety test by a certified ECC Rater or a professional certified by the Building Performance Institute, in accordance with the BPI Technical Standards for the Building Analyst Professional.

E4 R-49 Attic Insulation: Attic insulation shall be installed to achieve a weighted assembly Ufactor of 0.020 or insulation installed at the ceiling level shall have a thermal resistance of R-49 or greater for the insulation alone. Recessed downlight luminaires in the ceiling shall be covered with insulation to the same depth as the rest of the ceiling. Luminaires not rated for insulation contact must be replaced or fitted with a fire-proof cover that allows for insulation to be installed directly over the cover. 118 of 424
15 Exception: In buildings where existing R-30 is present and existing recessed downlight luminaires are not rated for insulation contact, insulation is not required to be installed over the luminaires.

E5 Duct Sealing: Air seal all space conditioning ductwork to meet the requirements of the 2025 Title 24, Part 6, Section 150.2(b)1E. The duct system must be tested by a ECC Rater no more than three years prior to the Covered Single Family Project permit application date to verify the duct sealing and confirm that the requirements have been met. This measure may not be combined with the New Ducts and Duct Sealing measure in this Table.

Exception: Buildings without ductwork or where the ducts are in conditioned space.

E6 New Ducts, R-8 insulation + Duct Sealing: Replace existing space conditioning ductwork with new R-8 ducts that meet the requirements of 2025 Title 24 Section 150.0(m)11. This measure may not be combined with the Duct Sealing measure in this Table. To qualify, a preexisting measure must have been installed no more than three years before the Covered Single Family Project permit application date.

E7 Windows: Replace at least 50% of existing windows with high performance windows with an area-weighted average U-factor no greater than 0.27.

E8 R-15 Wall Insulation: Install wall insulation in all exterior walls to achieve a weighted Ufactor of 0.095 or install wall insulation in all exterior wall cavities that shall result in an installed thermal resistance of R-15 or greater for the insulation alone.

E9 R-19 Raised Floor Insulation: Raised-floors shall be insulated such that the floor assembly has an assembly U-factor equal to or less than U-0.037 or shall be insulated between wood framing with insulation having an R-value equal to or greater than R-19.

E10 R-30 Raised Floor Insulation: Raised-floors shall be insulated such that the floor assembly has an assembly U-factor equal to or less than U-0.028 or shall be insulated between wood framing with insulation having an R-value equal to or greater than R-30.

Fuel Substitution and Solar PV Measures
FS1 Heat Pump Water Heater (HPWH) Replacing Gas: Replace existing natural gas water heater with a heat pump water heater that meets the requirements of Sections 110.3 and 150.2(b)1.H.iii.b.

FS2 High Efficiency Heat Pump Water Heater (HPWH) Replacing Gas: Replace existing natural gas water heater with heat pump water heater with a Northwest Energy Efficiency Alliance (NEEA) Tier 3 or higher rating that also meets the requirements of Sections 110.3 and 150.2(b)1.H.iii.c.
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16 FS3 Heat Pump Water Heater (HPWH) Replacing Electric: Replace existing electric resistance water heater with a heat pump water heater that meets the requirements of Sections 110.3 and 150.2(b)1.H.iii.b.

FS4 High Efficiency Heat Pump Water Heater (HPWH) Replacing Electric: Replace existing electric resistance water heater with heat pump water heater with a Northwest Energy Efficiency Alliance (NEEA) Tier 3 or higher rating that also meets the requirements of Sections 110.3, and 150.2(b)1.H.iii.c.

FS5 Heat Pump Space Conditioning System: Replace all existing gas and electric resistance primary space heating systems with a heat pump system that meets the requirements of Sections 110.2, 150.2(b)1.C, 150.2(b)1.E, 150.2(b)1.F, and 150.2(b)1.G.

FS6 High Efficiency Heat Pump Space Conditioning System: Replace all existing gas and electric resistance primary space heating systems with an electric-only heat pump system that meets the requirements of Sections 110.2 and 150.2(b)1.C, 150.2(b)1.E, 150.2(b)1.F, and 150.2(b)1.G and one of the following:

A. A ducted heat pump system with a SEER2 rating of 16.5 or greater, an EER2 rating of

12.48 or greater and an HSPF2 rating of 9.5 or greater; or B. A ductless mini-split heat pump system with a SEER2 rating of 16.0 or greater, an EER2 rating of 12.0 or greater and an HSPF2 rating of 9.0 or greater FS7 Dual Fuel Heat Pump Space Conditioning System: Install a heat pump space conditioning system that meets the requirements of Sections 110.2 and 150.2(b)1.C, 150.2(b)1.E, 150.2(b)1.F, and 150.2(b)1.G and either:

A. Replaces all existing gas and electric resistance primary heating systems with a hybrid gas and electric heat pump system, or
B. Is an electric-heat pump system in tandem with a gas furnace and controls to use the gas furnace for backup heat only.

FS8 Heat Pump Clothes Dryer: Replace existing electric resistance or gas clothes dryer with heat pump dryer with no resistance element and cap gas line.

FS9 Induction Cooktop: Replace all existing gas and electric resistance stove tops with induction stove top and cap the gas line.

PV Solar PV and Electric Readiness: Install a solar PV system that meets the requirements of Section 150.1(c)14. In addition, for existing PV systems that had been installed prior to the application date of the current project, meet at least two of the electric readiness requirements in Section 150.0(x)1-6, regardless of whether they are otherwise required and regardless of the exceptions to Section 150.0(x).
(f) Energy Code Section 150.0 is amended to add 150.0(x) as follows:
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17 (x) Electric Readiness for Alterations and for Electric Readiness Credit for Solar PV Measure in Table 150.0-K.

1. Electric range. Where branch circuits or receptacles are added or altered in a kitchen and the work requires an electrical permit, install electrical components in accordance with the California Electrical Code. The electrical components shall include either of the following:

A. A 125 volt, 20 amp electrical receptacle that is connected to the electric panel with a 120/240 volt 3 conductor branch circuit rated at 50 amps minimum, within 3 feet from the appliance and accessible to the appliance with no obstructions. Both ends of the unused conductor shall be labeled with the word “spare” and be electrically isolated. Space shall be reserved for a single pole circuit breaker in the electrical panel adjacent to the circuit breaker for the branch circuit and labeled with the words “Future Use”.

B. A pathway for a future 240 volt 50 amp minimum branch circuit that shall consist of either conductors or raceway from the main electrical service panel. The main electric panel shall have space reserved to allow for the installation of a double pole circuit breaker for a future electric range installation. The reserved space shall be permanently marked as “For Future 240V use”. The raceway or conductors shall terminate at a junction box within 3 feet of the appliance. The blank cover shall be identified as “240V ready”.

2. Electric dryer. Where a branch circuit is added or altered within 3 feet of a gas or propane clothes dryer and the work requires an electrical permit, install electrical components in accordance with the California Electrical Code. The electrical components shall include either of the following:

A. A dedicated 125 volt, 20 amp electrical receptacle that is connected to the electric panel with a 120/240 volt 3 conductor branch circuit rated at 30 amps minimum, within 3 feet from the appliance and accessible to the appliance with no obstructions. Both ends of the unused conductor shall be labeled with the word “spare” and be electrically isolated. Space shall be reserved for a single pole circuit breaker in the electrical panel adjacent to the circuit breaker for the branch circuit and labeled with the words “Future Use”; or,
B. A pathway for a future 240 volt 30 amp minimum branch circuit that shall consist of either conductors or raceway from the main electrical service panel. The main electric panel shall have space reserved to allow for the installation of a double pole circuit breaker for a future heat pump dryer installation. The reserved space shall be permanently marked as “For Future 240V use”. The raceway or conductors shall terminate at a junction box 121 of 424
18 within 3 feet of the appliance. The blank cover shall be identified as “240V ready”.

3. Heat pump water heater.

A. If wall framing is removed or replaced within 3 feet of a gas or propane water heating appliance, space suitable for the future installation of a heat pump water heater (HPWH) shall be provided. The space shall be at least

2.5 feet by 2.5 feet wide and 7 feet tall and shall include a condensate drain that is no more than 2 inches higher than the base of an installed water heater and allows natural draining without pump assistance or installed piping or tubing within 3 feet of the water heater location to a condensate drain or exterior location. If pump assistance is needed, a receptacle on a 120 volt, minimum 15 amp branch circuit for a condensate pump must be available within 3 feet of the water heater location.

B. Where branch circuits are altered or added within 3 feet of an existing gas or propane water heater or within 10 feet of the designated future location of a heat pump water heater as required under Section 150.0(x)3A, and the work requires an electrical permit, install electrical components in accordance with the California Electrical Code. The electrical components shall include either of the following:
i. A dedicated 125 volt, 20 amp electrical receptacle that is connected to the electric panel with a 120/240 volt 3 conductor, 10 AWG copper branch circuit rated at 30 amps minimum, within 3 feet from the water heater and accessible to the water heater with no obstructions. Both ends of the unused conductor shall be labeled with the word “spare” and be electrically isolated. Space shall be reserved for a single pole circuit breaker space in the electrical panel adjacent to the circuit breaker for the branch circuit and labeled with the words “Future 240V Use”; or
ii. A pathway for a future 240 volt 30 amp minimum branch circuit that shall consist of either conductors or raceway from the main electrical service panel. The main electric panel shall have space reserved to allow for the installation of a double pole circuit breaker for a future HPWH installation. The reserved space shall be permanently marked as “For Future 240V use”. The pathway shall terminate at a junction box within 3 feet of the appliance. The blank cover shall be identified as “240V ready”.
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19 4. Outdoor gas appliances. Where a gas line is added or extended to any pool water heater, spa water heater, sauna, fireplace, outdoor cooking appliance, or outdoor heating system, install infrastructure and reserve physical space to accommodate 123 of 424
19 future installation of an electric equivalent of that system that serves the same function, as certified by a registered design professional or licensed electrical contractor.

A. Install conduit designed to serve a future electric appliance(s) with the same function, including the appropriate voltage, phase, minimum amperage, and an electrical receptacle or junction box within five feet of the appliance that is accessible with no obstructions, in accordance with manufacturer requirements and the California Electrical Code. In lieu of or in addition to conduit, electrically isolated branch circuit wiring may be installed; and B. Label both ends of the unused conduit or conductors “For Future Electrical Appliance”; and
C. Reserve circuit breakers in the electrical panel(s) for each branch circuit, appropriately labeled; and
D. Designate physical space for future electric appliances, including equipment footprint, on the construction drawings. The footprint necessary for future electric appliances may overlap with the location of currently designed combustion equipment.

Exception to Section 150.0(x)4: Generator systems used for emergency power generation.

5. Battery Storage. As a measure qualifying the Solar PV credit under 150.0(w), meet the requirements A through D below.

A. At least one of the following shall be provided:
i. ESS ready interconnection equipment with a minimum backed up capacity of 60 amps and a minimum of four ESS supplied branch circuits, or
ii. A dedicated raceway from the main service to a panelboard (subpanel) that supplies the branch circuits in 150.0(s)2. All branch circuits are permitted to be supplied by the main service panel prior to the installation of an ESS. The trade size of the raceway shall be not less than one inch. The panelboard that supplies the branch circuits (subpanel) must be labeled “Subpanel shall include all backed-up load circuits.”
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20 B. A minimum of four branch circuits shall be identified and have their source of supply collocated at a single panelboard suitable to be supplied by the ESS. At least one circuit shall supply the refrigerator, one lighting circuit shall 125 of 424
20 be located near the primary egress, and at least one circuit shall supply a sleeping room receptacle outlet.

C. The main panelboard shall have a minimum busbar rating of 225 amps or sufficient capacity a battery storage system and circuits in paragraphs A and B above.

D. Sufficient space shall be reserved to allow future installation of a system isolation equipment/transfer switch within 3 feet of the main panelboard.

Raceways shall be installed between the panelboard and the system isolation equipment/transfer switch location to allow the connection of backup power source.

6. All-Electric Plan. As a measure qualifying the Solar PV credit under 150.0(w), provide a plan including single line diagrams and calculations for electrification of the equipment below. Calculations shall be in accordance with California Electrical Code Article 220.83 or 220.87.

A. All appliances with gas stub outs including space conditioning, water heating, range, and clothes dryer;
B. Low Power Level 2 EV charger; and
C. Battery storage system rated at 240 volts, 60 amp minimum.

Exception 1 to Section 150.0(x): The project is solely related to any of the following: a repair as defined by Title 24 Part 2 Section 202; medically necessary improvements; seismic safety improvements; safety improvement to remove a known hazard; or Emergency Housing pursuant to Appendix P of the California Building Code.

Exception 2 to Section 150.0(x): If an electrical permit is not otherwise required for the project other than compliance with this section.

Exception 3 to Section 150.0(x): Where upgrades to the existing electrical panel or utility service are not proposed, electrical panel capacity shall not be required to exceed the existing utility electrical service to the building to meet compliance with this section. Capacity and overcurrent protection spaces shall be reserved to the extent allowable under the existing electrical panel capacity. Tandem overcurrent protection devices shall be used to the extent permissible under the California Electrical Code.

Exception 4 to Section 150.0(x): Mobile Homes, Manufactured Housing, or Factory-built Housing as defined in Division 13 of the California Health and Safety 12 Code (commencing with Section 17000 of the Health and Safety Code).
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21 Exception 5 to Section 150.0(x): Creation of a new accessory dwelling unit or junior accessory dwelling unit that is within the existing space of a single family dwelling or accessory structure and includes an 127 of 424
21 expansion of not more than 150 square feet beyond the same physical dimensions as the existing accessory structure. An expansion beyond the physical dimensions of the existing accessory structure shall be limited to accommodating ingress and egress. Or, if the project would not otherwise be a Covered Single Family Project were it not for the inclusion of an accessory dwelling unit or junior accessory dwelling unit that meets the criteria above.
(g) Energy Code subsection 150.2(a) is amended to read as follows:
(a) Additions. Additions to existing single-family residential buildings shall meet the requirements of Sections 110.0 through 110.9, Sections 150.0(a) through (n), (p), (q), (w), (x), and either Section 150.2(a)1 or 2.

Exception 1 to Section 150.2(a): Additions of 300 square feet or less are not required to comply with the roofing requirements of Section 150.1(c)11.

Exception 2 to Section 150.2(a): Existing inaccessible piping shall not require insulation as defined under Section 150.0(j)1.

Exception 3 to Section 150.2(a): Space-conditioning system. When heating or cooling will be extended to an addition from the existing system(s), the existing heating and cooling equipment need not comply with Part 6. The heating system capacity must be adequate to meet the minimum requirements of CRC 303.10.

Exception 4 to Section 150.2(a): Space-conditioning system ducts. When any length of duct is extended from an existing duct system to serve the addition, the existing duct system and the extended duct shall meet the applicable requirements specified in Section 150.2(b)1Di and 150.2(b)1Dii.

Exception 5 to Section 150.2(a): Additions 1,000 square feet or less are not required to comply with the ventilation cooling requirements of Section 150.1(c)12.

Exception 6 to Section 150.2(a): Photovoltaic systems, as specified in Section 150.1(c)14, are not required for additions.
(h) Energy Code subsections 150.2(a)1 through 150.2(a)2 remain in full effect. (i) Energy Code subsection 150.2(b) is amended to read as follows:
(b) Alterations. Alterations to existing single-family residential buildings or alterations in conjunction with a change in building occupancy to a single-family residential occupancy shall meet the requirements of Sections 150.0(w) and (x), and either Item 1 or 2 below. (j) Energy Code subsections 150.2(b)1 through 150.2(b)2 remain in full effect as amended by this ordinance.
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22 Section 4. Environmental Determination. In accordance with California Environmental Quality Act (CEQA) Guidelines, section 15308, this action to adopt reach codes and amend the Energy Code is categorically exempt from CEQA as an action by a regulatory agency for the protection of the environment, because reach codes are intended to reduce greenhouse gas emissions.

Section 5. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.

Section 6. Publication. This Ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.

Section 7. Legislative History and Effective Date. This ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption. 129 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 15 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 26-10834 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 16, 2026
SUBJECT:

Citywide Fire, Life, and Safety Inspection Testing and Maintenance Services — Revised Agreement RECOMMENDATION:

Adopt a Resolution to use an alternative purchasing method to award a five-year agreement with APi National Service Group, Inc. for inspection, testing, and maintenance of Citywide fire, life, and safety systems in the amount of $591,357; approve a contingency reserve of $60,000; and authorize the Public Works Director to execute the revised agreement in substantially the form presented and issue change orders within the contingency amount.

BACKGROUND:

In order to meet the latest Fire Safety Code requirements of the National Fire Protection Association (NFPA) standard adopted by the State of California, the City must have certified specialists perform regular inspections along with testing and maintenance of the wet fire sprinklers, fire pumps, and fire alarm systems at the 19 City facilities with systems that require these types of inspection and maintenance.

On June 16, 2025, City Council approved an agreement with APi National Service Group, Inc. (APi) for the quarterly inspection, testing, and maintenance of Citywide fire, life, and safety systems. During the contract review process, it was identified that some information was inadvertently omitted from the Council-approved agreement. As a result, the agreement could not be executed by APi. The revisions included adding the logos for Western States Fire Protection Company (sister company of APi), APi, and Sourcewell to the Payment Rates (Exhibit B of Attachment 2) and reformatting the Scope of Services (Exhibit A of Attachment 2). Both revisions are minor administrative changes and did not impact the general terms, scope of work, or total cost of the original agreement.

Based on the above, staff is returning to City Council to resubmit this item and recommend the adoption of a Resolution approving an alternate purchasing procedure to award a revised agreement to APi for the inspection, testing, and maintenance of Citywide fire, life, and safety systems in the amount of $591,357. Annual expenditures would consist of $109,980 for Years 1 and 2, $112,411 for Years 3 and 4, and $146,501 for Year 5. The higher fifth-year amount reflects inspections and testing that were last performed in 2024 and are required only once every five years. In addition, a contingency of $60,000 is requested to address any potential additional inspection, testing, or maintenance needs that may arise during the term of the agreement.

BUDGET IMPACT:

Funding for these services is budgeted annually in the Fleet and Building Maintenance Fund. Sufficient funding is available to cover the cost of this agreement.
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CITY OF SAN MATEO
ENVIRONMENTAL DETERMINATION:

Approval of an agreement for inspection, testing, and maintenance of Citywide fire, life, and safety systems is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Revised Agreement

STAFF CONTACT
Derek Bahamondes, Building Maintenance Supervisor
[email protected]
650-522-7355
Steve Wu, Facilities and Fleet Services Manager
[email protected]
(650) 522-7345
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO AWARD AN AGREEMENT FOR CITYWIDE FIRE,

LIFE, AND SAFETY INSPECTION, TESTING, AND MAINTENANCE SERVICES TO API NATIONAL SERVICE GROUP, INC.

WHEREAS, the City must have certified specialists perform regular inspections along with testing and maintenance of the wet fire sprinklers, fire pumps, and fire alarm systems at City facilities in order to meet the latest Fire Safety Code requirements of the National Fire Protection Association (NFPA) standard adopted by the State of California; and
WHEREAS, the City owns 19 facilities with systems that require these types of inspection and maintenance; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures upon a finding that it is in the best interest of the City; and WHEREAS, Sourcewell (formerly known as National Joint Powers Association or NJPA) conducted a competitive bidding process and received qualified bids from companies affiliated with the National Fire Sprinkler Association and the International Facility Management Association; and WHEREAS, pursuant to this competitive bidding process, Sourcewell has selected APi National Service Group, Inc. on behalf of member agencies; and
WHEREAS, use of Sourcewell’s selected vendor allows the City to complete required inspections and maintenance efficiently by eliminating the need to develop specifications and eliminating solicitation of bids through a project specific competitive bidding process; and WHEREAS, APi National Service Group, Inc. offers the lowest cost per square foot under its contract with Sourcewell (formerly known as NJPA); and
WHEREAS, the City Council approved an agreement with API National Service Group, Inc. on June 16, 2025, but the agreement inadvertently omitted certain information, and approval of a revised agreement is now necessary.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS AND RESOLVES that:

1. Approval of an agreement with APi National Service Group, Inc. for inspection, testing, and maintenance of Citywide fire, life, and safety systems is exempt from CEQA review as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

2. Pursuant to San Mateo Municipal Code Section 3.60.070(h)(3), approval of an agreement with APi National Service Group, Inc. using Sourcewell is in the best interest of the City because:
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a. Sourcewell is a government organization that solicits, receives, and reviews competitive bids for numerous activities for government and education entities; b. Sourcewell has conducted competitive bidding to receive qualified bids from companies affiliated with the National Fire Sprinkler Association and the International Facility Management Association;
c. Sourcewell has selected APi National Service Group, Inc. on behalf of member agencies; d. Using Sourcewell’s competitive bid process allows the City to complete to efficiently complete required inspections and maintenance efficiently by eliminating the need to develop specifications for solicitation while ensuring a competitive price; and e. APi National Service Group, Inc. offers the lowest cost per square foot under its Sourcewell managed contract.

3. A five-year agreement with APi National Service Group, Inc. for Citywide Fire, Life, and Safety Inspection Testing and Maintenance Services in the amount of $591,357 is approved.

4. The Public Works Director is authorized to execute the agreement in substantially the form presented.
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AGREEMENT WITH API NATIONAL SERVICE GROUP, INC.

FOR INSPECTION, TESTING, AND MAINTENANCE SERVICES

FOR CITYWIDE FIRE, LIFE, AND SAFETY SYSTEMS
This Agreement, made and entered into this day of , by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and APi National Service Group, Inc., a Corporation ("CONTRACTOR"), whose address is 4740 Northgate Blvd., Suite #150, Sacramento, CA 95834.

RECITALS:

A. CITY desires certain fire, life and safety systems inspection, testing, and maintenance services hereinafter described.

B. CITY desires to engage CONTRACTOR to provide these fire, life, and safety systems inspection, testing and maintenance services by reason of its qualifications and experience for performing such services and CONTRACTOR has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONTRACTOR under this Agreement is as described in Exhibit A to this Agreement, which is attached and incorporated by reference.

SECTION 2 - DUTIES OF CONTRACTOR
CONTRACTOR shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONTRACTOR under this Agreement. CONTRACTOR shall, without additional compensation, correct or revise any errors or deficiencies in its work.

CONTRACTOR represents that it is qualified to furnish the services described under this Agreement.

CONTRACTOR shall be responsible for employing or engaging all persons necessary to perform the services of CONTRACTOR.

CONTRACTOR and his subcontractors shall comply with State’s Prevailing Wage Laws.

CONTRACTOR agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

CONTRACTOR or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in the performance of any contract for public work unless currently registered and qualified to 134 of 424
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perform public work pursuant to Section 1725.5 of the Labor Code. For the work performed for the City, the CONTRACTOR and his subcontractors shall pay the workers at the prevailing wage rate as determined by the California Department of Industrial Relations, for this locality. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine documents submitted by CONTRACTOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONTRACTOR's work.

SECTION 4 - TERM
The services to be performed under this Agreement shall commence on July 1, 2025 and be completed on June 30, 2030.

SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONTRACTOR in an amount not to exceed $591,357, a fee pursuant to rates stated in Exhibit B, attached and incorporated by reference.

SECTION 6 – TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONTRACTOR. CONTRACTOR agrees to cease all work under this Agreement upon receipt of said written notice.

SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONTRACTOR in the performance of this Agreement are and shall be the property of CITY, whether the project for which they are made is executed or not.

SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONTRACTOR in connection with the performance of this Agreement are confidential until released by CITY to the public. CONTRACTOR shall not make any such documents or information available to any individual or organization not employed by CONTRACTOR or CITY without the written consent of CITY before any such release. 135 of 424
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SECTION 9 - INTEREST OF CONTRACTOR
CONTRACTOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 10 - CONTRACTOR'S STATUS
It is expressly agreed that in the performance of the services required under this Agreement, CONTRACTOR shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONTRACTOR an agent or employee of CITY while providing services under this Agreement.

SECTION 11 - INDEMNITY
CONTRACTOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONTRACTOR’s performance of this Agreement, except for those claims arising out of CITY’s sole negligence or willful misconduct. CONTRACTOR agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. The CONTRACTOR’S duty to indemnify shall survive expiration or early termination of this Agreement.

SECTION 12 - INSURANCE
Contractor shall procure and maintain for the duration of the contract the insurance specified in Exhibit C to this Agreement.

SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONTRACTOR and cannot be transferred, assigned, or subcontracted by CONTRACTOR without the prior written consent of CITY.

SECTION 14 - RELIANCE UPON SKILL OF CONTRACTOR
It is mutually understood and agreed by and between the parties hereto that CONTRACTOR is skilled in the performance of the work agreed to be done under this Agreement and that CITY relies upon the skill of CONTRACTOR to do and perform the work in the most skillful manner, and CONTRACTOR agrees to thus perform the work. The acceptance of CONTRACTOR's work by CITY does not operate as a release of CONTRACTOR from said obligation. 137 of 424
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SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 17 - NON-DISCRIMINATION
CONTRACTOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONTRACTOR nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 18 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 139 of 424
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SECTION 19 - LITIGATION
CONTRACTOR shall testify at CITY's request if litigation is brought against CITY in connection with CONTRACTOR's services under this Agreement. Unless the action is brought by CONTRACTOR, or is based upon CONTRACTOR's wrongdoing, CITY shall compensate CONTRACTOR for preparation for testimony, testimony, and travel at CONTRACTOR's standard hourly rates at the time of actual testimony.

SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Derek Bahamondes, Bldg. Maint. Sup.

City of San Mateo
1961 Pacific Boulevard
San Mateo, CA 94403
To CONTRACTOR: APi National Service Group, Inc.

Attn: Sam Sawtelle
5931 Rice Creek Prkwy
Shoreview, MN 55126
SECTION 21 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONTRACTOR and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONTRACTOR.

SECTION 22 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and APi National Service Group, Inc. have executed this Agreement the day and year first above written.

CITY OF SAN MATEO CONTRACTOR
Matt Fabry, PE
Public Works Director
Date Lauren Thompson
President
If a Corporation, can be either
1) President or 2) Vice
President plus an additional
corporate officer (i.e.,
Secretary, Treasurer) who shall
sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date
Attachments:

Exhibit A: Scope of Services
Exhibit B: Payment Rates
Exhibit C: Insurance Requirements
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EXHIBIT A

SCOPE OF SERVICES

FIRE SPRINKLER INSPECTIONS
Quarterly Inspection Three (3) per Year
Provide quarterly visual inspections of all common areas involving fire protection to include the following:
➢ Check for obstructions to sprinkler spray pattern, and proper coverage for hazard ratings of each room and/or area as well as missing escutcheons.
➢ Check for clearance and/or obstructions to existing piping. ➢ Check to see if main control valves are open and the drain valves are operational. ➢ Check for proper signage on all fire sprinkler components. ➢ Provide fire sprinkler inspections in all rooms and/or open areas. ➢ Check the discharge orifice to make sure it is the proper size in the spare head cabinet. ➢ Visually inspect all gauges.
➢ Visually inspect hydraulic name plate, if applicable. ➢ Visually inspect pipe and fittings at riser.
➢ Check Fire Department Connections.
➢ Visual exterior inspections of all applicable Alarm Valves. ➢ Visually inspect Private Fire Service Main, if applicable. ➢ Provide a report of all actions and list all deficiencies, if any. ➢ If deficiencies are found an evaluation and approximate cost will be provided. ➢ No deficiencies will be repaired without written authorization to proceed. *All work is to be performed according to NFPA 25, 2016 Edition as amended by California Code of Regulations, Title 19.

Annual Inspection (One (1) per Year)
Provide the following inspection of building premises and hazard contents to achieve an Annual Inspection:
➢ Perform all quarterly inclusions.
➢ Flow main drains to conduct statis and residual flow tests. ➢ Test all alarm devices to ensure proper timing & signals. ➢ Test all control valves for proper position & operation. ➢ Test supervisory alarms.
➢ Open and close all control valves to ensure they are working properly. ➢ Check all hangers, seismic bracing, pipe and fitting from floor level. ➢ Perform maintenance on all fire hose valves and connections. ➢ Inspect and test Private Fire Service Main, if applicable. ➢ Pre-action valves: Check priming water supplies, check low air pressure alarm, and perform full 145 of 424
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flow trip test. (If applicable – will require additional charges) ➢ Check dry pipe valves priming water, low air pressure alarm, quick opening devices, and full flow trip test. (If applicable – will require additional charges) ➢ Manually inspect Back Flow Preventer for forward flow only. (Certification of backflow is not part of this scope/quote.)
➢ Perform testing & flowing of fire hydrants. (If applicable – additional cost of $100.00 per hydrant will apply.)
➢ Provide a report of all actions and list any deficiencies, if any. ➢ If deficiencies are found an evaluation and approximate cost will be provided. ➢ No deficiencies will be repaired without written authorization to proceed. 5 Year Inspection (One time every 5 Years)
Perform 5-year inspection for the entire building(s), consisting of all risers, all control valves, all rack systems and all fire department connections that are located premises.

Walk through entire building(s) to ensure system(s) are up to current codes for hazard classification of each room and/or area.
➢ Perform all quarterly and annual inclusions.
➢ Visually inspect all fire sprinklers.
➢ Check hangers in accessible concealed spaces.
➢ Check seismic bracing in accessible concealed spaces. ➢ Check pipe & fittings in accessible concealed spaces. ➢ Check fire sprinklers in accessible concealed spaces. ➢ Perform interior inspections of applicable alarm valves and check valves. ➢ Check alarm valve strainers, filters and orifices.
➢ Back flush and inspect common Fire Department Connection(s) and associated check valve(s). ➢ Perform testing & flowing of fire hydrants. (If applicable – additional cost of $100.00 per hydrant will apply.)
➢ Inspect and perform maintenance on all fire hose valves, cabinets and/or racks as required. ➢ Perform flow test as required on applicable fire hose valves. ➢ Visually inspect all accessible piping and seismic bracing. ➢ Provide report of all actions and list any deficiencies that are found. ➢ If deficiencies are found, an evaluation and approximate costs will be provided. ➢ No deficiencies will be repaired without written authorization to proceed. *5-year certification cannot be achieved until deficiencies have been corrected.

FIRE ALARM INSPECTIONS

1. Visual Inspection:
a. Check for any signs of damage, tampering, or obstruction of detectors, call points, and other system components.
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b. Ensure batteries are properly installed and not leaking. c. Verify that the control panel displays no trouble signals.

2. Device Testing:
a. Smoke Detectors:

Use a test button (if available) to activate the alarm. If the sound is weak or the alarm doesn’t sound, replace the batteries and test again. If the issue persists, the detector may need replacement.
b. Heat Detectors:

Test by placing a heat source near the detector, ensuring the alarm activates. c. Manual Call Points (Pull Stations):

Activate the call point by pulling the handle. The alarm should sound throughout the building.

Verify the activation is displayed on the control panel. d. Waterflow Switches:

Test by simulating a fire and activating the sprinkler system, ensuring the alarm activates and the control panel displays the correct location.
e. Audible and Visual Devices:

Ensure that alarm sounders and strobes function correctly and are audible and visible throughout the building.

3. System Tests:

Control Panel Functionality:
- Verify that the control panel is displaying the correct information, including the location of activated devices.

Battery Discharge Test:
- For lead-acid batteries, perform a 30-minute discharge test and load a voltage test.

Alarm Receiving Center (ARC) Communication:
- If connected to an ARC, call the ARC and put the system on “test” mode during the test. Confirm that the ARC receives the signal.
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Load test of Standby Batteries:
- Verify that the batteries can power the system for the required duration.

Duct Detector Testing:
- Test duct detectors by simulating smoke in the ductwork, ensuring the alarm activates.

Carbon Monoxide Detectors:
- Test for their sensitivity to carbon monoxide and ensure they function correctly when exposed to the gas.

Clean Agent Suppression System Test:
- Test the system by simulating a fire and ensuring the agent is released correctly.

4. Documentation:
o Record the date, time, location of each test, and the results of the tests. o Document any issues or repairs made.
o Maintain records of all testing and inspections as part of the facility’s maintenance program.

5. Frequency of Testing:
o NFPA 72: outlines the minimum testing schedule: weekly visual inspections, monthly functional tests, and annual professional inspections.
o Specific requirements may vary depending on the type of system and local regulations. 148 of 424
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EXHIBIT B

PAYMENT RATES
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EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

If the contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the contractor.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the Contractor’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or selfinsurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the Contractor’s insurance and shall not contribute with it.

Waiver of Subrogation
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Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 159 of 424

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 16 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-10893 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 16, 2026
SUBJECT:

Citywide Street Reconstruction Phase 5 — Agreement
RECOMMENDATION:

Approve an agreement with Teichert Construction in the amount of $4,274,912; establish a contingency reserve in the amount of $855,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.

BACKGROUND:

The Citywide Street Reconstruction Phase 5 Project (Project) is part of the Public Works Smooth Streets Program (Program) and is in the final phase of the Program. The Project will repair approximately 2.7 miles of streets across 19 locations with an Engineer’s Estimate for the project of $6,500,000. Project locations are shown in the attached Vicinity Map (Attachment 2).

Due to the complex nature of the remaining street segments of the Program, the City issued a Request for Qualifications to pre-qualify contractors for the remaining phases of the Program in August 2021 and again in February 2023. In order to be on the pre-qualification list, contractors needed to show that they have experience with soft/compressible soils and bay mud, subgrade stabilization methods, ability to place significant asphalt tonnage in one project, and experience working on residential roads. They also needed to certify that they meet the typical contracting requirements for a public works project and a good safety record. During this process, the City pre-qualified four contractors. Implementing a prequalification list for the Program ensures the contractor that is awarded a particular phase of the Program has the experience and capability to execute the work efficiently with minimal impacts to the community.

In accordance with Municipal Code section 3.60.030, a competitive public process was used to obtain bids for the Project, which was advertised on January 8, 2026. On February 5, 2026, four were received. The bids received are listed below in order of increasing bid amount.

Contractor Base Bid
Teichert Construction $4,274,912.00
DeSilva Gates Construction $4,973,973.00
Ghilotti Bros. Inc. $5,295,485.25
McGuire and Hester $5,732,898.00
After review of bid documents, staff determined that Teichert Construction is the lowest responsive, responsible bidder.

Therefore, staff recommends Teichert Construction be awarded this construction agreement. In addition, staff recommends a contingency of 20% be established given potential unforeseen subgrade conditions and complexity of the 160 of 424

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project.

Construction is anticipated to begin Spring 2026 and continue through Fall 2026.

BUDGET IMPACT:

Currently, there are sufficient funds in the Citywide Street Reconstruction Package 3 (Project No. 467773) project budget to award this agreement and establish the contingency reserve.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement
Att 2 – Vicinity Map

STAFF CONTACT
Stephanie Piñon, Senior Engineer
[email protected]
650-522-7315
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AGREEMENT WITH TEICHERT CONSTRUCTION

FOR PUBLIC IMPROVEMENT
FOR
CITYWIDE STREET RECONSTRUCTION PHASE 5
CITY PROJECT NO. 467773-05
THIS AGREEMENT FOR PUBLIC IMPROVEMENTS (“Agreement”), made and entered into in the City of San Mateo, County of San Mateo, State of California, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, (hereinafter called "City") and Teichert Construction, a Corporation, with offices at 5200 Franklin Drive, Suite 115, Pleasanton CA 94588 (hereinafter called "Contractor"), entered into this day of ____________________.

RECITALS:
(a) City has taken appropriate proceedings to authorize construction of the public work and improvements or other matters herein provided, and execution of this Agreement. (b) A notice was duly published for bids for the contract for the improvement hereinafter described.
(c) After notice duly given, on the date hereof, the City awarded the contract for the construction of the improvements hereinafter described to Contractor.

IT IS AGREED, as follows:

1. Scope of Work. Contractor shall perform the work according to the Contract Book entitled:

CITYWIDE STREET RECONSTRUCTION PHASE 5
CITY PROJECT NO. 467773-05

2. Contract Price. City shall pay, and the Contractor shall accept, the sum of four million two hundred seventy four thousand nine hundred twelve dollars ($4,274,912.00) in full payment for the work set forth above.

Said price is determined by the prices contained in Contractor's bid, and shall be paid as described in the Contract Book. In the event work is performed or materials furnished in addition to or a reduction of those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for as described in the Contract Book.

3. The Contract Documents. The complete contract consists of the following documents: this Agreement; the Notice Inviting Sealed Proposals; the Accepted Proposal; the Contract Book which includes the Special Provisions and Contract Drawings, Addendums Number 1, 2, and 3 issued to the Contract Book which includes the Special Provisions, Revised Standard Specifications dated April 15, 2022, and Contract Drawings, the State of California Standard Specifications 2018 Edition, the State of California Department of Transportation Standard Plans, 2018 Edition, the Faithful 162 of 424
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Performance Bond, and the Labor and Material Bond (hereinafter referred to as the “contract documents”).

All rights and obligations of City and Contractor are fully set forth and described in the contract documents. The contract documents constitute the entire contract between the parties hereto pertaining to the subject matter hereof, fully supersede any and all prior understandings, representations, warranties and agreements between the parties hereto, or any of them, pertaining to the subject matter hereof, and may be modified only by written agreement signed by all of the parties hereto.

All of the above-named documents are complementary and are intended to operate in harmony, so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. In the event of any variation or discrepancy between any portion of this Agreement and any portion of the contract documents, this Agreement shall prevail.

The precedence of the remaining contract documents will be as specified in the Contract Book.

4. Schedule. All work shall be performed in accordance with the schedule provided pursuant to the Contract Book.

5. Performance by Sureties. In the event of any termination as hereinbefore provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties, and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within 5 days after giving them said notice of termination, do not give City written notice of their intention to take over the performance thereof within 5 days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefor.

6. Legal Work Day - Penalties for Violation. Eight hours of labor shall constitute a legal day's work.

Contractor shall not require more than 8 hours labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than 1-1/2 times the basic rate of pay. Contractor shall forfeit as a penalty to City the sum of $25.00 for each laborer, workman or mechanic employed in the execution of this contract by Contractor, or by any subcontractor for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 and 1816, inclusive, of the Labor Code of the State of California.

7. Prevailing Wage Scale. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force on the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require any subcontractors who work or provide any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, 163 of 424
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determined as set forth herein for the respective crafts and employments, including such wages for holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk's office, however, errors or defects in the materials in the City Clerk's office will not excuse a bidder's failure to comply with the actual scale then in force.

Contractor must submit certified payrolls to the Department of Industrial Relations in accordance with Labor Code Section 1776.

Contractor agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

8. Senate Bill 854 Compliance Required. In accordance with Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations.

In accordance with Labor Code Section 1771.4 the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

9. Insurance. The Contractor shall procure and maintain for the duration of the contract and five years thereafter the insurance as specified in Exhibit A of this agreement.

10. Indemnity. Contractor agrees to hold harmless and indemnify City, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of Contractor’s performance of this Agreement, except for those claims arising out of City’s active negligence, sole negligence or willful misconduct. Contractor agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. The Contractor’s duty to indemnify shall survive expiration or early termination of this Agreement.

11. Attorney Fees. Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

12. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once 164 of 424
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commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

13. Provisions Cumulative. The provisions of this agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City.

14. Notices. All notices shall be in writing, and delivered in person or transmitted by certified mail, postage prepaid.
a. Notices required to be given to City shall be addressed as follows:

Director of Public Works
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
Notices required to be given to Contractor shall be addressed as appears in the signature block as shown on the Bidder's Statement.

15. Interpretation. As used herein any gender includes each other gender, the singular includes the plural and vice versa.

16. Governing Law and Venue. This Agreement, the contract documents, and the performance hereon shall be governed, interpreted, construed, and regulated by the laws of the State of California. The parties agree that any action related to this Agreement or the contract documents will be venued in the County of San Mateo.

17. Headings. The title and headings of the various sections of this Agreement and the contract documents are intended solely for convenience of reference and are not intended to explain, modify, or place any construction on any provisions.

18. No Partnership or Agency. Nothing in this Agreement nor the contract documents shall be deemed to constitute a partnership in law between City and Contractor, or any sub-contractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.

19. Severability. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention.

20. Waiver. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the City, or any right to damages herein provided: 1) inspection 165 of 424
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by the City or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any part of the work by the City; 3) an extension of time; or 4) any position taken by the City or its authorized agents or representatives.

21. Warranty. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents, and, if no quality is specified, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, this agreement between the CITY OF SAN MATEO and TEICHERT CONSTRUCTION has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO CONTRACTOR
Matt Fabry
Director of Public Works
Date Jim Gallagher
Vice President
If a Corporation, can be either 1)
President or 2) Vice President plus an
additional corporate officer (i.e.,
Secretary, Treasurer) who shall sign
below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE OFFICER
(if necessary per the above)
Linh Nguyen
Assistant City Attorney
Date Paula James
Assistant Secretary
Date
Attachments:

Exhibit A: Insurance Requirements
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Exhibit A
Insurance Requirements for Construction Contracts
Contractor shall procure and maintain for the duration of the contract, and for x years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

5. Surety Bonds as described below.

6. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
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1. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity.

Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear.

If the project does not involve new or major reconstruction, at the option of the Entity, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Entity’s site.

Claims Made Policies – (If at all possible avoid and require occurrence type CGL policies) If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to the Entity for review.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.

Best rating of no less than A: VII, unless otherwise acceptable to the Entity.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement 171 of 424
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that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Bid bond

2. Performance bond

3. Payment bond

4. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 172 of 424
Attachment 2
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 17 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 26-10899 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 16, 2026
SUBJECT:

Dr. Martin Luther King, Jr. Resiliency Center Program Manager — Amendment RECOMMENDATION:

Approve Amendment No. 1 to the agreement with ELS Architecture & Urban Design for professional program management services for the Dr. Martin Luther King, Jr. Resiliency Center Tasks 2 and 3 in the amount of $314,560, for a new agreement total of $345,655; establish a contingency reserve in the amount of $34,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the contingency amount.

BACKGROUND:

The Dr. Martin Luther King, Jr. Community Center (King Center) was originally constructed in 1968 and partially remodeled in 1987. The facility includes a full-court gymnasium, swimming pool, offices, childcare spaces, and multi-purpose rooms. A comprehensive, phased renovation is planned, guided by a 2025 Facilities Assessment that documents existing conditions, identifies priority improvements, and provides cost estimates. Renovations will be implemented as funding becomes available and are intended to modernize the facility so it can continue to serve as a vital community hub and ultimately function as a Resilience Center. To date, the City has been awarded an $850,000 federal earmark for the Resilience Center and staff plans to include $4 million from the City’s Capital Reserve in the upcoming five-year Capital Improvement Program for upgrading the King Center, per Council direction at the October 20, 2025, meeting when staff presented the 2025 Facilities Assessment.

The King Center will be improved through four coordinated phases structured to align with anticipated grant funding requirements and sequenced to meet eligibility milestones, ensuring the timely obligation and expenditure of funds.

Improvements to the King Center will be guided by a phased planning and implementation process that aligns with anticipated funding opportunities while prioritizing community engagement and shared visioning. The process will begin with organizational and preparatory efforts, including environmental review coordination, technical assessments, and development of a comprehensive work plan to guide future phases.

Subsequent phases will focus on evaluating and addressing key issues identified through public input and technical analysis. These issues may include the condition and functionality of the pools and locker rooms, accessibility and circulation challenges, building systems and code compliance, kitchen capacity and food service needs, drainage and roofing concerns, and opportunities to improve how the facility connects to surrounding streets and adjacent community spaces.

The City will work collaboratively with stakeholders to assess how the King Center can best serve evolving community needs, including consideration of its potential role as a Resilience Center during emergencies. Programming, design, and construction decisions including potential reconfiguration of spaces, expanded hygiene facilities, commercial kitchen 174 of 424

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upgrades, or other enhancements will be shaped by this engagement process, technical feasibility, and funding requirements. This phased approach ensures that funding timelines can be met while maintaining flexibility to incorporate community priorities and refine project scope as the project progresses.

To guide the project through program development, pre-design, design, construction, and closeout, the City sought to retain a Program Manager. The Program Manager’s responsibilities begin with assisting in the solicitation of design proposals based on the approved Work Plan and continue through oversight of design subconsultants, public outreach, and coordination with City staff and the City Council to ensure clear communication throughout the project. The Program Manager will work closely with the designated City Representative and multiple City departments by reviewing design work products, coordinating interdepartmental reviews, supporting grant opportunities, assessing constructability, supporting value engineering, and helping to ensure the design meets City objectives and community needs.

Once construction documents are completed, the Program Manager will collaborate with the Public Works Facilities Division to bid the Project phases, manage clarifications and addenda, assist with bid evaluation and contract award, and coordinate with the City’s Construction Management and Inspection Consultant prior to and during construction. During construction, the Program Manager will act as the City’s representative for design oversight, assist with issue resolution, monitor progress in coordination with the Construction Management team, provide regular updates to the City Council, and keep the public informed. The Program Manager will also participate in site walkthroughs, punch-list review, and project closeout activities. Throughout the Project, the Program Manager will lead community outreach efforts, facilitate public meetings, convey community input to the design team, and balance design objectives, community expectations, and budget constraints. These responsibilities require strong communication skills, experience with high-profile civic projects, and the ability to manage competing interests. Facilitation and outreach subconsultants may be included as needed.

In August 2025, the City issued a Request for Proposals (RFP) outlining five (5) tasks:

Task 1: Verification of Existing Conditions
Serve as the City’s representative throughout the Program, Pre-Design, Design, Construction, and Project Closeout phases of the Dr. Martin Luther King, Jr. Community Center, Pool Renovation, and Resilience Center Project.

Task 2: Concept Design and Community Engagement
Conduct meetings involving the City management team, along with interviews of staff and relevant agencies identified by the City. The community engagement process for the King Center will include three in-person workshops and three corresponding virtual workshops, supported by provided advertising graphics and workshop materials. These workshops will consist of an open-house format to gather input on community needs, a presentation of concept design alternatives to obtain feedback on preferences, and a presentation of the final selected design to gather input on refinements. Additional outreach will include meetings with community groups and interested parties, online surveys, and content development for a City-hosted project website. This phase also includes two City Council meetings and up to ten meetings with City staff and agencies to review and develop program requirements. The design team will prepare two to three design concepts to improve the existing pools and locker rooms, along with concepts for other building areas requiring updates, seismic upgrades, and improvements needed to support a resilience center.

Task 3: Schematic Design
Further develop the preferred final option selected in Task 2, including plans, sections, and elevations of the design along with technical input from aquatics, structural, mechanical, electrical, and plumbing consultants. This task will also include a final phasing plan for the facility, including anticipated resiliency measures, and a cost estimate for the proposed design.

Task 4: Construction Phase
Collaborate with the City’s Construction Manager and Inspection team to monitor construction progress, schedule, and budget; attend project meetings; prepare monthly updates; support stakeholder communications; and assist with change management.
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Task 5: Project Closeout
Assist City staff with punch-list review, final pay documentation, budget reconciliation, and coordination of move-in and startup operations.

On September 4, 2025, the City received three (3) proposals which were evaluated based on understanding of the scope of services, experience delivering similar public projects, and adequacy of staffing. The City executed an agreement with ELS Architecture and Urban Design for $31,095 to complete Task 1, as they received the highest average score of 91.2 out of 100.

Task 1 was completed in February 2026 and produced a comprehensive work plan outlining outreach procedure, identifying required consultants, and establishing a schedule with milestones and deliverables. This work provided the foundation for defining the scope of Tasks 2 and 3.

Based on the successful completion of Task 1, staff recommends amending the professional services agreement with ELS Architecture and Urban Design. Their performance has positioned the City to advance the Dr. Martin Luther King, Jr.

Resiliency Center Project within the projected budget and timeline. Staff has reviewed and negotiated the proposed scope and fee and recommends approval of the amendment. Staff also recommends establishing a 10% contingency reserve ($34,000) to account for any unforeseen issues in implementing Tasks 2 and 3.

BUDGET IMPACT:

There is sufficient funding in the King Resiliency Center (46f036) project budget to fund this amendment.

ENVIRONMENTAL DETERMINATION:

Approval of this amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No. 1
Att 2 – Original Agreement

STAFF CONTACT
Steve Wu, Facilities & Fleet Services Manager
[email protected]
(650) 522-7345
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CAO Approved June 2024
AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND

ELS ARCHITECTURE & URBAN DESIGN FOR
MLK RESILIENCY CENTER – PROGRAM MANAGER
($31,095 [Original Amount]; $314,560 [Amendment No. 1]) This Amendment is made and entered into this day of __________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and ELS ARCHITECTURE & URBAN DESIGN ("CONSULTANT”).

WHEREAS, CITY and CONSULTANT entered into a design professional services agreement on July 14, 2026 for program management services for the Dr. Martin Luther King, Jr. Resiliency Center Project; and
WHEREAS, CITY and CONSULTANT wish to amend the Agreement to provide additional services and increase compensation by $314,560, for a new total Agreement amount of $345,655.

NOW, THEREFORE, the Parties agree as follows:

1. Section 4,“Payment,” of the Agreement is amended to read:
“Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibits A and A.2, CITY agrees to pay CONSULTANT a fee in an amount of $345,655, pursuant to rates stated in Exhibits B and B.2 to this Agreement, attached and incorporated by reference.”

2. Exhibit A.2, “Scope of Services,” is attached and incorporated by reference.

3. Exhibit B.2, “Fee Schedule,” is attached and incorporated by reference.

4. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and CONSULTANT have executed this Amendment No. 1 on ___________________.

CITY OF SAN MATEO CONSULTANT
Alex Khojikian
City Manager
Date David Masenten
Principal
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh Nguyen
Assistant City Attorney
Date Gerald Navarro
Chief Financial Officer
Date
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EXHIBIT A.2

SCOPE OF SERVICES
Task 2 Project Scope
Concept Design and Community Engagement
The Community Engagement process for the MLK Jr. Community Center is expected to include three Community Workshops. ELS will provide advertising graphics and graphic content for the workshops and will facilitate the workshops. (Reproduction cost of workshop materials are included in this proposal as a reimbursable expense.) Workshops are expected to include the following:
• Workshop 1, Gallery Walk : An open - house style event designed to elicit feedback from the community about their needs and desires for the project. This workshop includes information boards with graphics illustrating possible program elements for the newly imagined MLK Jr.

Community Center.
• Workshop 2, Concept Design Alternatives : Presentation of concept design options to the community. Includes obtaining feedback from the community about their design preferences. • Workshop 3, Presentation of Final Design Option : Presentation of the final selected design. Includes obtaining feedback from the community about desired refinements to the design.

During this phase, ELS will also solicit feedback from the community via online surveys and will provide the City with content to be posted on a project website to be hosted by the City of San Mateo .

This phase also includes one meeting with City Council (expected to take place in April) and up to three virtual meetings with City staff to review and develop program requirements for the MLK Jr.

Community Center. ELS and the design team will develop two to three design concepts for the pool and locker rooms, and design concepts for other areas of the building that are to be updated or seismically upgraded, including upgrades required for a resilience center, and including phasing options.

Deliverables:
• Image boards representing various uses and design aspects of the project. • Concept design plans with preferred pool and locker room design as well as phasing diagrams and concept plans for resiliency upgrades.
• Results of online surveys
• Summaries of feedback obtained in Community Workshops • Brief notes outlining meetings with City staff and City Council Task 3 Schematic Design
The Schematic Design Phase will consist of further development of the preferred final option selected in Phase 2, including plans, sections, and elevations of the design along with technical input from aquatics, structural, mechanical, electrical, and plumbing consultants. This phase will also include a 180 of 424
final phasing plan for the facility, including anticipated resiliency measures, and a cost estimate for the proposed design.

Deliverables:
• Schematic Design drawings (including phasing)
• Schematic Design Cost Estimate, including phasing.
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EXHIBIT B.2

FEE SCHEDULE
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AGREEMENT WITH ELS ARCHITECTURE & URBAN DESIGN

FOR PROFESSIONAL SERVICES
FOR
MLK RESILIENCY CENTER – PROGRAM MANAGER
This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and ELS ARCHITECTURE & URBAN DESIGN, a CORPORATION, (“CONSULTANT”), whose address is 2040 Addison Street, Berkeley, CA 94704.

RECITALS:

A. CITY desires certain design and professional services hereinafter described.

B. CITY desires to engage CONSULTANT to provide these design and professional services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference.

SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.

CONSULTANT represents that it is qualified to furnish the services described under this Agreement.

CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.

CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.

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CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT's work.

SECTION 4 - TERM
The services to be performed under this Agreement shall commence upon execution of this agreement and be completed on June 30, 2029.

SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee in an amount of $31,095, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.

SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.

Upon termination and upon CITY's payment of the amount required to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to CITY upon request without additional compensation.

SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the performance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not.

SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.

SECTION 9 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

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SECTION 10 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent CONSULTANT as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.

SECTION 11 - INDEMNITY
CONSULTANT agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s negligence, recklessness or willful misconduct to the maximum extent permitted by state law. To the extent permitted by Civil Code section 2782.8, CONSULTANT agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. The CONSULTANT’S duty to indemnify shall survive expiration or early termination of this Agreement.

SECTION 12 - INSURANCE
CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) the insurance specified in Exhibit C to this Agreement.

SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.

SECTION 14 - RELIANCE UPON PROFESSIONAL

SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.

SECTION 16 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

SECTION 17 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 18 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its sub-consultants shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 19 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.

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SECTION 20 - LITIGATION
CONSULTANT shall testify at CITY's request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.

SECTION 21 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Steve Wu, Facilities & Fleet Services
Manager
City of San Mateo
1961 Pacific Blvd.

San Mateo, CA 94403
To CONSULTANT: ELS Architecture & Urban Design
Attn: David Masenten, Principal
2040 Addison Street
Berkeley, CA 94704
SECTION 22 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONSULTANT.

SECTION 23 - AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

SECTION 24 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.

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[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agreement the day and year first above written.

CITY OF SAN MATEO CONSULTANT
Matt Fabry
Public Works Director
Date David Masenten
Principal
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh Nguyen
Assistant City Attorney
Date Gerald Navarro
Chief Financial Officer
Date
Attachments:

Exhibit A: Scope of Services
Exhibit B: Payment Rates
Exhibit C: Insurance Requirements
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1/2/2026
1/14/2026
1/14/2026
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EXHIBIT A

SCOPE OF SERVICES
ELS Architecture will be providing both design and professional services for Task I which include:

1. Kickoff meeting with City staff

2. ELS contracts with the consultant team(s)

3. Existing conditions assessment and building documentation:
a. ELS will retain a consultant to conduct a point cloud scan of the existing building to create a 3-D model of the entire building in Revit
b. ELS will use this model to develop existing conditions plans, sections, and elevations to use as a basis for the work moving forward and to provide base drawings to the consultant team.
c. The design team (ELS and consultants, as needed) will visit the site with City staff to confirm existing conditions.
d. ELS will provide an update to the 2024 facilities assessment if needed, in memo form, to document any changes from that report.

Deliverables:

1. Existing building plans and elevations

2. Memo with updates to 2024 Facility Assessment, as needed

3. Updated project timeline
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EXHIBIT B

PAYMENT RATES
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EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City. If a Notice of Cancellation endorsement is not available, CONSULTANT shall ensure the requisite Notice of Docusign Envelope ID: 700A6D34-A2A9-4CC2-A538-4073A597F32E 192 of 424
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Cancellation is specified in the Certificate of Insurance. In the event the Notice of Cancellation is not specified in the Certificate of Insurance, Consultant shall be responsible for providing the City the requisite notice as specified in this Exhibit C.

Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance.

CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 18 Section Name: CONSENT CALENDAR Account Number: 26-4662 File ID: 26-10902 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 16, 2026
SUBJECT:

Villa Terrace Closure Project Funding — Agreement
RECOMMENDATION:

Adopt a Resolution to approve a Section 130 funding agreement with the California Department of Transportation for the railroad crossing closure project at Villa Terrace and appropriate $1,128,000 in Section 130 funding to the Capital Project Fund and authorize the City Manager to execute the agreement in substantially the form presented and any future amendments and grant documents.

BACKGROUND:

To meet City Council priorities related to safety, the City proposes to permanently close Villa Terrace at the railroad crossing (Project). Project improvements in City right-of-way include, but are not limited to, the construction of two cul-desacs, fencing on both sides of the tracks, new roadway pavement, signage and striping. The closure will prohibit pedestrians and bicycle and vehicular traffic from crossing the tracks, reducing the risk of rail-related collisions.

In January 2025, City staff presented the Project as a safety improvement to the California Public Utilities Commission (CPUC) to coordinate on potential funding opportunities. CPUC identified the Railroad-Highway Grade Crossing Program - Section 130 (Section 130) as a funding opportunity for the Project, which is led by CPUC and implemented by the California State Department of Transportation (Caltrans) in cooperation with local agencies and railroads.

During the same period that discussions with CPUC and Caltrans were underway regarding Section 130 funding, City staff advanced the design using local funds. While some Section 130 funds can be allocated to preliminary engineering, such as design, Section 130 funding will primarily be utilized for the construction phase of the Project. The total City right-of-way preliminary engineering and construction cost eligible for reimbursement by Caltrans under the funding agreement is $1,128,000.

Project improvements located in the Peninsula Corridor Joint Powers Board (PCJPB/Caltrain) railroad right-of-way will also be funded by Section 130 through a separate agreement between Caltrans and PCJPB/Caltrain. Each agency is responsible for implementing the improvements within their right-of-way. City staff anticipates construction of the Project in City right-of-way will start by the end of 2026.

The Section 130 Agreement with Caltrans is required to authorize the City to receive reimbursement of federal funds for Project improvements within the City’s right-of-way. Therefore, staff recommends approval of a Section 130 funding agreement with Caltrans for the railroad crossing closure project at Villa Terrace.

BUDGET IMPACT:

There are sufficient funds in the Project #462205 budget to support staff and design costs. The appropriation of these 194 of 424

CITY OF SAN MATEO
Section 130 funds will primarily cover costs in the construction phase.

ENVIRONMENTAL DETERMINATION:

This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Proposed Agreement

STAFF CONTACT
Karen Cornejo, Assistant Engineer
[email protected]
(650) 522-7576
Jimmy Vo, Senior Engineer
[email protected]
(650) 522-7319
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
APPROVING A SECTION 130 FUNDING AGREEMENT WITH THE CALIFORNIA STATE DEPARTMENT OF

TRANSPORTATION (CALTRANS) FOR THE RAILROAD CROSSING CLOSURE AT VILLA TERRACE AND AN APPROPRIATION IN THE AMOUNT OF $1,128,000 IN SECTION 130 FUNDING TO THE CAPITAL PROJECTS FUND,

AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE FUNDING AGREEMENT, FUTURE AMENDMENTS AND

GRANT DOCUMENTS
WHEREAS, the City proposes to permanently close Villa Terrace at the railroad crossing (the “Project”) to meet Council priorities related to safety; and
WHERAS, Project improvements in City right-of-way include, but are not limited to, the construction of two cul-de-sacs, fencing on both sides of the tracks, new roadway pavement, signage and striping; and WHEREAS, the California Public Utilities Commission (CPUC) and the California State Department of Transportation (Caltrans), identified the Railroad-Highway Grade Crossing Program – Section 130 (“Section 130”) as a funding opportunity for the Project; and
WHEREAS, a Section 130 funding agreement is required to authorize the City to receive reimbursement of federal funds for Project improvements within City Right-of-Way; and WHEREAS, the total City right-of-way preliminary engineering and construction cost eligible for reimbursement by Caltrans under the City’s Section 130 funding agreement is $1,128,000.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

2. The Section 130 funding agreement with Caltrans for work in City right-of-way for the railroad crossing closure at Villa Terrace is approved.

3. An appropriation in the amount of $1,128,000 in Section 130 Funding to Project #462205 the Capital Project Fund is approved.

4. The City Manager is authorized to execute the agreement in substantially the form presented and any future amendments and grant documents.
196 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 1 of 16
March 1, 2026
The City of San Mateo (hereinafter referred to as Local Agency) hereby agrees to do the work set forth herein for the State of California, Department of Transportation (hereinafter referred to as Caltrans) in accordance with the terms set established for Federal-Aid Funding under Local Agency Master Agreement No. 04-5102F15 and in accordance with the covenants set forth in this Program Supplement, including but not limited to, California Streets and Highways Code section 114(b) and California Government Code 14038 and the specific regulations and the provisions of this form including Exhibits A, B and C.

This Program Supplement shall be effective the date defined herein and when executed by all parties and is subject to all the terms and conditions thereof and authorizes reimbursement of eligible costs incurred during the effective dates of this agreement.

The work is located in the City of San Mateo at the grade crossing of Villa Terrace and the rail lines managed by Peninsula Corridor Joint Powers Board identified (PCJPB), as; California Public Utilities Commission (CPUC) ID # 105E-16.81, DOT # 754894X. The work to be completed by Local Agency under the terms of this Program Supplement is hereinafter referred to as the Project.

Under this agreement, funding is authorized for work in phases, beginning with the Preliminary Engineering (PE) phase. Additional funding to complete this Program Supplement will only be provided through the execution of amendments for additional work and with authorization for subsequent phase(s); Right of Way/Utility Relocation (RW), Construction (CON)/Construction Engineering (CE).

AMOUNT OF PROGRAM SUPPLEMENT
(Preliminary Engineering and Construction)
$1,128,000
It is expressly agreed that all persons engaged on this work are employees of the Local Agency and/or contractors hired by the Local Agency pursuant to its own policies and procedures and that none are employees of Caltrans.

Further, Caltrans hereby agrees to the terms as above set forth, and hereby agrees to pay the actual allowable costs incurred up to the limit set forth herein; provided, that by mutual consent of the Local Agency and Caltrans, this Program Supplement may be modified at any time.
[Signatures are on the next page.]
Item Chapter Budget Act Caltrans Project ID Unit Amount State Fiscal Year
2660-102-0890 4 2025 0426000140 3328 $1,128,000 2025/2026 The funds listed above are available for the period and purpose of the expenditures stated herein.

Railway-Highway Crossings Program
Section 130 Program Supplement
Villa Terrace, City of San Mateo
PROJECT NUMBER (FED ID); STPLR-7500(310)
CALTRANS ACCOUNTING ID: 0426000140
PROGRAM SUPPLEMENT: 50LP310
LOCODE: 5102
(The numbers above shall be included with all invoices submitted to Caltrans) Caltrans Division of Local Assistance
Office of Federal Programs – Section 130
P.O. Box 942874, MS 1
Sacramento, CA 94274-0001

LOCAL AGENCY
ADDRESS:

PHONE
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
650-522-7323
Effective Date of Program Supplement: January 27, 2026
Expiration Date of Program Supplement: January 31, 2030 197 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 2 of 16
March 1, 2026
PROJECT NUMBER (FED ID); STPLR-7500(310)
CALTRANS ACCOUNTING ID: 0426000140
PROGRAM SUPPLEMENT: 50LP310
LOCODE: 5102
IN WITNESS WHEREOF, the parties have duly executed this Program Supplement as of the dates shown below with the effective date being the later hereunder.

CALIFORNIA DEPARTMENT OF TRANSPORTATION CITY OF SAN MATEO Signature _ Signature
Name Carlos Ruiz Name Alex Khojikian
Title Caltrans Section 130 Program Manager Title City Manager Date Date

CITY OF SAN MATEO
Signature _
Name
Title City Attorney
Date
198 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 3 of 16
March 1, 2026

1. It is mutually understood between the parties that this Program Supplement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that might occur if the Program Supplement were executed after appropriations are actually made.

2. This Program Supplement is valid and enforceable only if sufficient funds are made available to Caltrans by the United States Government or the California State Legislature for the purpose of this program. In addition, this Program Supplement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms or funding of this Program Supplement in any manner. It is mutually agreed that if the Congress or the State Legislature does not appropriate sufficient funds for the program, this Program Supplement shall be amended to reflect any reduction of funds.

3. This Program Supplement is for the elimination of hazards at railway-highway crossings with funds provided to Caltrans through the Federal Highway Administration (FHWA) for the Railway-Highway Crossings (Section 130) Program (23 U.S. Code § 130) and in accordance with 23 USC 130(f), Section 130 projects are funded at a 100% federal share. Said elimination of hazards are a cooperative effort between Local Agency, Railroads, Caltrans, and the CPUC. The CPUC has evaluated the railroad highway intersection and determined what improvements are most likely necessary, Caltrans provides oversight and stewardship for the federal funds provided to the Local Agency and the Railroads to design and construct the Project.

4. The Local Agency agrees to lead and coordinate the concurrent efforts being undertaken by the Railroads under separate contact with Caltrans. The Project’s safety improvements are to be completed in an expeditious manner without undue delay. Frequent coordination must be extended to the Railroads and the State Agencies associated with the Program Supplement (CPUC & Caltrans). The Project is for improved public safety, as such, the Local Agency is to Prosecute the Project Diligently through Completion. Caltrans under its USDOT/FHWA Stewardship Agreement, as a conduit for disbursement of Federal Surface Transportation Program funds for hazard elimination at railroad intersections on city streets, county roads and State Highways is reliant on the Local Agency to implement these safety improvements. Caltrans and Local Agency agree that the Project work as provided herein, is pursuant to federal rules and regulations and shall adhere to the guidance for local federal-aid projects as defined in the Caltrans Local Assistance Procedures Manual (LAPM).

Additionally, Local Agency agrees to ensure that all construction work is performed in accordance with the provisions of Form FHWA-1273.

5. The basis of the design for the work to be performed by the Local Agency is identified in Exhibit A and made a part hereof (hereinafter referred to as Scope of Work). The Scope of work is based on; an analysis of existing conditions, accident history, and scoping reviews, to define the initial mutually agreed upon recommendations of improvements best suited for railroad-highways grade crossing hazards eliminations for the specific location and is subject to refinements or revisions; based on field diagnosis meeting(s), the progression of design, traffic engineering, signal pre-emption, or changed conditions, and only if approved by Caltrans and CPUC.

6. The Project’s overall completion schedule is identified in Exhibit B and made a part hereof (hereinafter referred to as Schedule).
199 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 4 of 16
March 1, 2026

7. The reimbursement of federal funds is limited to the amount shown on the E-76. Only work performed after the date of federal authorization is eligible for federal reimbursement and all eligible reimbursements must be incurred prior to the FHWA Project End Date (PED). The E-76 for the authorized work under this supplement is attached hereto as Exhibit C, E-76 and made a part hereof.

8. Each phase of work; Preliminary Engineering (PE), Right of Way (R/W), Utility Relocation (R/W), and Construction (CON), will require additional federal funds with authorization through the issuance of an updated E-76 and an amendment to this Program Supplement. Any unexpended prior obligations from the completed phase(s), will be carried forward and used in conjunction with the additional federal funds for the next phase of work. All subsequent phases of work (R/W, CON) and any requests for additional funds, must be initiated by the Local Agency, in compliance with the Caltrans Local Assistance Procedures Manual (LAPM), aligned with the Project schedule and will be approved only if the state has sufficient Obligation Authority (OA) and available federal funds to undertake this action.

9. If federal funds are not available for a requested Construction (CON) obligation, the local agency may request in writing authorization to proceed with the project under the Local Assistance advance construction procedures. Under local advance construction procedures, the local agency will use its own funds to perform work eligible for future federal reimbursement. The local agency must have sufficient local funds to pay for all project costs until such time as federal funds become available.

10. Federal funds that have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date, per Government Code Section 16304, all project funds not liquidated prior to the end of the last day of the state fiscal reversion year, will revert unless an executed Cooperative Work Agreement extending these dates is requested by the Local Agency, supported by Caltrans and approved by the California Department of Finance.

11. Local Agency will not invoice for any work on the Project, nor will Local Agency purchase any materials, until authorized through the execution of this Program Supplement. Authorization shall not be issued by Caltrans until sufficient State or Federal funds have been obligated for the projects. State liability pursuant to this Program Supplement is limited to the amount set forth in this Program Supplement

12. The Local Agency shall comply with Build America Buy America Act (BABA), enacted as part of Infrastructure Investment and Jobs Act (IIJA, § 70912(2)), which requires the recipient of all federal-aid funds to ensure all iron, steel, manufactured products, and construction materials used on projects are produced in the United States. The Buy America provisions set forth in 23 CFR 635.410, for steel, iron and manufactured goods produced in the United States, apply to the Project and are subject to the conditions therein set forth.

13. Any person, company or corporation who performs construction work authorized under terms of this Program Supplement must have a valid and current California contractor’s license. All authorized work performed by employees of Local Agency and any CPUC regulated public utility, City, County or Public Service District is not subject to the above contractor’s license requirement. 200 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 5 of 16
March 1, 2026

14. Local Agency must coordinate Project work with the Railroads that owns and operates the tracks where the Project is located, and Local Agency is wholly responsibly to execute and maintain all agreements required by the Railroads for the Local Agency’s access and encroachment over the crossing.

15. Local Agency will secure all legally required and necessary permits and approvals before commencing Project construction.

16. Where Project work is in conjunction with work done by Railroads, Railroads will construct railroad track and signal work to its own standard specifications, Local Agency will not perform any work on the Railroad tracks or within railroad right of way without securing permission from the railroad. Project work done within twenty-five feet of the centerline of the Railroad track may require a Railroad employee to protect the workers of Local Agency or its contractors. This provision is pursuant to federal law regulation and must be clearly agreed to in writing between Local Agency and Railroad before commencement of Project work at the railroad-highway intersection. A copy of this agreement between Railroad and Local Agency shall be provided to Caltrans by Local Agency as soon as it is executed.

17. Any warning devices, medians, signs, pavement markings, structures or other improvements, which may be installed in conjunction with Project must be agreed upon between Railroads, the Local Agency, Caltrans and the CPUC. The Local Agency shall be the lead applicant and must receive approval of a CPUC General Order 88-B authorization of rail crossing modifications, prior to commencing any construction activities and Local Agency is responsible from initiation through close-out of the GO-88B permit.

18. Guidance, regulatory, warning, and temporary traffic control signs, curb and pavement, or other markings and traffic signals installed or placed on any project constructed with federal funds shall conform to the Manual of Uniform Traffic Control Devices (MUTCD) and its California Supplement (CAMUTCD). Deviations from the Mandatory Standards for signs, markings, and traffic signals as defined and shown in the MUTCD and CAMUTCD are not permitted.

19. Caltrans will reimburse the Local Agency on the basis of actual cost, not to exceed the Project costs set forth herein. Any cost of the work determined by Caltrans to be not reimbursable, shall be borne and paid for solely and exclusively by Local Agency.

20. Local Agency invoice procedures shall conform to the California Prompt Payment Act (Gov. Code § 927 et seq.,) and submittals comply with LAPM procedures. Correspondence and/or invoices are to be mailed to:

Caltrans Division of Local Assistance
Office of Federal Programs Section 130, MS-1
P.O. Box 942874
Sacramento, CA 94274
Physical Address:

California Department of Transportation
Division of Local Assistance,
1120 N Street, Room 3400
Sacramento, California 95814.
201 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 6 of 16
March 1, 2026

21. Not more frequently than once a month, but at least quarterly, Local Agency will prepare and submit to Caltrans invoices for actual allowable costs incurred. Caltrans will review the invoice for compliance with this Program Supplement. Payment will be made by Caltrans to Local Agency within forty-five (45) days of the date of receipt of an invoice by Caltrans, unless disputed. Invoices which are determined not in compliance, or include unallowable costs, will be returned to Local Agency for correction of deficiencies, after which Local Agency will resubmit the invoice to Caltrans as prescribed above.

22. The Local Agency shall prepare and submit to Caltrans, at least quarterly (4x per year), a written project status report that includes, at a minimum; a comprehensive summary of the overall project status, accomplishments to date, activities under way, risks, issues, planned activities and schedule updates. Status reports can be submitted in conjunction with invoice submittals. Upon written request by Caltrans, quarterly project status updates may be conducted through either teleconference or as in-person meetings with the Local Agency’s project manager and key project staff members that are able to address project delivery topics and the actions being taken to resolve issues.

23. The Local Agency, upon completion of the work required of the Project, will provide to Caltrans a written declaration/notification that the Project has been final billed and ready to be closed. This declaration shall be based upon actual allowable Project cost, Project Scope and Project cost limits set forth herein.

Upon receipt of this declaration, Caltrans will pay all outstanding allowable invoiced Project costs. If upon final accounting, it is determined that Caltrans previously paid more than its share of said project, Local Agency shall refund the difference between Caltrans’ share and the amount paid by Caltrans. All records of the Local Agency, its contractors and subcontractors are subject to audit by representatives of the State of California and Federal Highway Administration. Such records will be retained and made immediately available for inspection by Caltrans’ Auditors for a period of three years from Caltrans’ date of final payment of aforementioned final invoice. Further, Local Agency agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Program Supplement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896). 24 Local Agency agrees to pay prevailing wages for the work performed, pursuant to the California Labor Code §1720, or any other applicable law.

25. All work to be done hereunder by Local Agency shall be done only by its employees on a force account basis, or by contractors, the cost thereof to be paid to Local Agency by Caltrans in the manner hereinafter set forth.

26. The Local Agency agrees that the 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall be used to determine the allowable individual items of indirect cost. Local Agency agrees to comply with the applicable Federal procedures in accordance with Office of Management and Budget Circular 2 CFR §200.

27. All applicable portions of 23CFR §140, Subpart I and 23 CFR §646, Subparts A and B are incorporated into this Agreement by reference. are by reference incorporated herein and made a part hereof.

28. Caltrans agrees to reimburse Local Agency for qualified insurance expenses as authorized by 23 CFR §646 et seq., and as set forth in the cost estimates or approved through amendment 202 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 7 of 16
March 1, 2026

29. The Local Agency has 180 days after the expiration date of this Program Supplement to submit the final invoice to Caltrans for verification and payment. No compensation or reimbursement is payable for any cost or expense that is submitted on an invoice following 180 days after the expiration date of the Program Supplement.

30. In accordance with the California Public Utilities Commission General Orders, and in cooperation with the Railroad, the Local Agency shall maintain the Project improvements located in its right of way.

31. Subject to the availability of labor and material and securing the required and necessary permits and approvals of phase authorizations, it is the intent of the parties hereto that all construction work under this Program Supplement shall be completed within the effective date of this Program Supplement, unless a time extension is requested by Local Agency and approved in writing by Caltrans. The expiration date of this Program Supplement is shown on the face sheet. Costs incurred after the expiration date of Program Supplement are unallowable and shall not be billed by the Local Agency to Caltrans.

32. AMENDMENT: No amendment or variation of the terms of this Program Supplement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in this Program Supplement is binding on any of the parties.

33. ASSIGNMENT: This Program Supplement is not assignable, in whole or in part, without the consent of Caltrans in the form of a formal written amendment.

34. AUDIT: Local Agency agrees that Caltrans or its designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Program Supplement at all reasonable times during the entire period of this Program Supplement and Local Agency agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Local Agency agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.

35. INDEMNIFICATION: Local Agency agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Program Supplement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be killed, injured or damaged except to the extent that such death injury or damage results from the sole or active negligence of Caltrans.

36. DISPUTES: Local Agency shall continue to perform under this Program Supplement during any dispute.

37. TERMINATION: State reserves the right to terminate this contract without cause upon 30 days written notice to the Local Agency. In the event of a termination; failure to receive funding, failure to acquire the required and necessary permits or approvals, loss of funding or inadequate funding for completion of the entire Project, or absence of a concurrent but separate Caltrans contract with the Railroad (hereinafter referred to as Terminating Event), State shall pay all actual Project costs incurred by Local Agency on the Project prior to 203 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 8 of 16
March 1, 2026
receiving notice of any of the Terminating Event, and for actual Project costs that cannot be reasonably avoided following termination.

38. INDEPENDENT CONTRACTOR: Local Agency, and the agents and employees of Local Agency, in the performance of this Program Supplement, shall act in an independent capacity and not as officers or employees or agents of Caltrans or State.

39. NON-DISCRIMINATION CLAUSE: During the performance of this Program Supplement, Local Agency and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, and denial of family care leave. Contractor and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Program Supplement by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

Local Agency shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Program Supplement.

40. GOVERNING LAW: This Program Supplement is governed by and shall be interpreted in accordance with the laws of the State of California.

41. FORUM SELECTION CLAUSE: Sacramento County shall be used as the primary venue for any action arising from this Program Supplement, or an alternative location of competent jurisdiction within the State of California may be used, only if mutually agreed upon in writing.

42. ORDER OF PRECEDENCE; The Federal-Aid Master Agreement, this Program Supplement, Exhibit A, Scope of Work; Exhibit B, Schedule; Exhibit C, E-76; are incorporated by reference and constitute the entire agreement between Caltrans and Local Agency. The documents listed in this paragraph shall be hereinafter referred to as the “Contract”. In the event of a conflict between the contract documents, the controlling document shall be the Federal-Aid Master Agreement, this Program Supplement, then Exhibit A, Exhibit B, Exhibit C. In the event and to the extent any provisions contained in multiple documents address the same or substantially the same subject matter but do not actually conflict, the more recent provisions shall be deemed to have superseded provisions over any conflicting provisions defined in the body of the Program Supplement or its exhibits.

43. ANTITRUST CLAIMS: The Local Agency by signing this Program Supplement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Local Agency shall comply with the requirements of the Government Code Sections set out below:
a. The Government Code Chapter on Antitrust claims contains the following definitions:
204 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 9 of 16
March 1, 2026

1. "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.

2. "Public purchasing body" means the State or the subdivision or agency making a public purchase.

Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552. c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

44. CHILD SUPPORT COMPLIANCE ACT: “For any Contract in excess of $100,000, the Local Agency acknowledges in accordance with Public Contract Code 7110, that:
a. The Local Agency recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The Local Agency, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.”

45. UNENFORCEABLE PROVISION: In the event that any provision of this Program Supplement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Program Supplement have force and effect and shall not be affected thereby.

46. PRIORITY HIRING CONSIDERATIONS: If this Program Supplement includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Public Contract Code Section 10353.
205 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 10 of 16
March 1, 2026
Expiration of this Program Supplement does not release any party hereto from any ongoing performance requirements agreed to herein.
206 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 11 of 16
March 1, 2026
Exhibit A – Scope of Work
Villa Terrace in City of San Mateo
Fed Xing ID: #754894X
CPUC ID: #105E-16.81
Scope of Work*
The basis of design was proposed through teleconference meetings as agreed to in the CPUC Project Initiation Document (January 16, 2026). Design will be finalized using a Diagnostic Study Method. The diagnostic team will be comprised of all parties involved in this project: City, Caltrain, CPUC and Caltrans.

If additional scope items are identified during design, or need to be modified, those items will be done upon collaboration and agreement of all diagnostic team members.

The Local Agency SHALL provide the Key Stakeholders (Caltrans/CPUC/Railroads) with 30% Preliminary Design Plans, 60% Plans and 90% PS&E, for review, comment, and coordination***, prior to the 100% Final PS&E, which is required for Construction Authorization and GO-88B Approval.

The scope of work identified below is the basis for the design during the Preliminary Engineering phase. The Preliminary Engineering phase consists of updating the scope of work, completing design plans, conducting onsite and virtual meetings as needed, and submitting and approval of the CPUC General Order 88-B request. The diagnostic team is comprised of all parties involved in this project: City, Caltrain, CPUC and Caltrans. If additional scope items are identified during design, or need to be modified, those items will be done upon collaboration and agreement of all diagnostic team members.

City Scope of Work
• Lead for CPUC GO 88-B request and Form G submittal at project closeout. • Remove pedestrian channelization and emergency egress gates. • Construction of cul-de-sac northeast of the crossing. • Construction of a modified hammer-head cul-de-sac southwest of the crossing. • Construct curb and gutter at both cul-de-sac approaches. • Install right-of-way denial fencing along the railroad corridor for both vehicular and pedestrian approaches.
• Install signage and striping per CA MUTCD and NMUTCD. *Scope of Work from CPUC Project Initiation Document, January 16, 2026. ** Highway-Rail Crossing Handbook, 3rd Edition (July 2019) https://safety.fhwa.dot.gov/hsip/xings/com_roaduser/fhwasa18040/ *** Level of details to be provided with each design submittal (30/60/90/100%) should follow local agency standards of practices, (additional information on expected level details can be requested from Caltrans).

The design shall conform and comply, as needed, to ADA Title II regulations, Caltrans Standard Specifications and Standard Plans, and the California Manual on Uniform Traffic Control Devices (CAM 207 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 12 of 16
March 1, 2026
Exhibit B – Schedule
Villa Terrace in City of San Mateo
Fed Xing ID: #754894X
CPUC ID: #105E-16.81
Milestones
Completion after
Contract
Requirement
Completion Dates
(After Contract Execution)
Project Initiation Document - December 2025
Contract(s) Executed - January 2026
Diagnostic Field Meeting ≤ 3 months* March 2026
Construction Signal Design Complete ≤ 12 months December 2026 Environmental Clearance
(CEQA by City & RR / NEPA by Caltrans)
≤ 12 months December 2026
Right-Of-Way Certification ≤ 12 months December 2026
Construction Phase ≤ 24 months December 2027
End Project ≤ 24 months December 2027
*Mandatory milestones requirements under contract
Legend: ≤ [Less Than; Task is be completed on or before the calendar date established by adding the defined duration to the effective date the Program Supplement is executed by all parties] Milestones Requirements
• Mandatory – Due to project selection and scope development being conducted through teleconferencing, Mandatory Milestones must be completed by the Local Agency within the duration defined. Failure to complete Mandatory Milestones by the Completion Dates, may lead to, delays in future funding, development of a corrective action plan, potential de-obligation of federal funds or contract termination. Changes to Mandatory Milestones will only be approved in writing. • Target – Milestone Dates present the State’s expectation for timely completion of this safety project and the timeframes should be incorporated into Project Delivery Schedule. 208 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 13 of 16
March 1, 2026
209 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 14 of 16
March 1, 2026
210 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 15 of 16
March 1, 2026
211 of 424

STATE OF CALIFORNIA
Villa Terrace,
In City of San Mateo
Contract #50LP310

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 16 of 16
March 1, 2026
Exhibit C – E-76
Villa Terrace in City of San Mateo
Fed Xing ID: #754894X
CPUC ID: #105E-16.81

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San Mateo City CouncilMarch 16, 2026

San Mateo City Council
March 16, 2026