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7 CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO AWARD AN AGREEMENT FOR CITYWIDE FIRE,
LIFE, AND SAFETY INSPECTION, TESTING, AND MAINTENANCE SERVICES TO API NATIONAL SERVICE GROUP, INC.
WHEREAS, the City must have certified specialists perform regular inspections along with testing and maintenance of the wet fire sprinklers, fire pumps, and fire alarm systems at City facilities in order to meet the latest Fire Safety Code requirements of the National Fire Protection Association (NFPA) standard adopted by the State of California; and
WHEREAS, the City owns 19 facilities with systems that require these types of inspection and maintenance; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures upon a finding that it is in the best interest of the City; and WHEREAS, Sourcewell (formerly known as National Joint Powers Association or NJPA) conducted a competitive bidding process and received qualified bids from companies affiliated with the National Fire Sprinkler Association and the International Facility Management Association; and WHEREAS, pursuant to this competitive bidding process, Sourcewell has selected APi National Service Group, Inc. on behalf of member agencies; and
WHEREAS, use of Sourcewell’s selected vendor allows the City to complete required inspections and maintenance efficiently by eliminating the need to develop specifications and eliminating solicitation of bids through a project specific competitive bidding process; and WHEREAS, APi National Service Group, Inc. offers the lowest cost per square foot under its contract with Sourcewell (formerly known as NJPA); and
WHEREAS, the City Council approved an agreement with API National Service Group, Inc. on June 16, 2025, but the agreement inadvertently omitted certain information, and approval of a revised agreement is now necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS AND RESOLVES that:
1. Approval of an agreement with APi National Service Group, Inc. for inspection, testing, and maintenance of Citywide fire, life, and safety systems is exempt from CEQA review as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
2. Pursuant to San Mateo Municipal Code Section 3.60.070(h)(3), approval of an agreement with APi National Service Group, Inc. using Sourcewell is in the best interest of the City because:
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7 a. Sourcewell is a government organization that solicits, receives, and reviews competitive bids for numerous activities for government and education entities; b. Sourcewell has conducted competitive bidding to receive qualified bids from companies affiliated with the National Fire Sprinkler Association and the International Facility Management Association;
c. Sourcewell has selected APi National Service Group, Inc. on behalf of member agencies; d. Using Sourcewell’s competitive bid process allows the City to complete to efficiently complete required inspections and maintenance efficiently by eliminating the need to develop specifications for solicitation while ensuring a competitive price; and e. APi National Service Group, Inc. offers the lowest cost per square foot under its Sourcewell managed contract.
3. A five-year agreement with APi National Service Group, Inc. for Citywide Fire, Life, and Safety Inspection Testing and Maintenance Services in the amount of $591,357 is approved.
4. The Public Works Director is authorized to execute the agreement in substantially the form presented.