Agenda packet, regular meeting — San Mateo City Council, April 6, 2026 (part 1 of 2)

CITY OF SAN MATEO
City Council Regular Meeting
April 6, 2026
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.

AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY .

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here:

April 6, 2026
To join via telephone: (408) 638-0968
Webinar ID: 871 7841 7433 Passcode: 646657
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

Pursuant to California Government Code Section 54953(b), Deputy Mayor Fernandez will participate in this meeting via teleconference from the following location:
14757 28th Avenue NE, Shoreline, WA 98155
This agenda was amended on 4/3/2026 – Updated order of discussion items

CALL TO ORDER
Pledge of Allegiance
Roll Call
Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances

CEREMONIAL

1. Hillsdale High School – 4.0 Grade Recognition

2. Fair Housing Month - Proclamation

3. Dispatcher Appreciation - Proclamation

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

4. Council Member, Chief of Police, and City Clerk — Travel Authorization Approve the request for travel out of state and lodging for Council Member Danielle Cwirko-Godycki, Chief of Police Barberini, and City Clerk Martin McTaggart, subject to the City Council Rules and Procedures, as the City's official representatives at the 101st Airborne 1st military ball on May 8, 2026.

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CEQA: This travel authorization is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

5. Deputy Mayor Request for Budget Reallocation for Events, Trainings, and Conferences Fiscal Year 2025–26 — Approval
Approve Deputy Mayor Fernandez’s request to re-allocate an additional $2,000 in existing Fiscal Year 2025–26 Council Member budget funds to Deputy Mayor Fernandez for events, trainings, and conferences through the remainder of the current fiscal year.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

6. Clean Water Program Annual Major Components Dissolved Air Flotation Tank Replacement — Agreement Adopt a Resolution to authorize an alternative purchasing procedure to enter into an agreement with Carollo Engineers, Inc. to provide design professional services for the Wastewater Treatment Plant Dissolved Air Flotation Tank Replacement Project, in an amount not to exceed $964,300; establish a contingency reserve of $145,000; and authorize the Public Works Director to execute this agreement and task amendments within the contingency amount in substantially the form presented.

CEQA: Approval of this agreement for design professional services to support the DAFT Replacement Project is categorically exempt from CEQA review as an “existing facility,” in that it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

7. El Camino Real Streetlight Relocation Project — Bid Rejection Adopt a Resolution to reject all bids received for the El Camino Real Streetlight Relocation Project and authorize the Public Works Department to initiate a second Notice Inviting Bids.

CEQA: This project is categorically exempt from CEQA because CEQA does not apply to projects that a public agency rejects or disapproves. (CEQA Guidelines Section 15270.)

8. Main Library Lighting Controls Upgrade — Contract
Adopt a Resolution approving an alternative purchasing procedure to award a construction contract to McClure Electric, Inc. for the Main Library Controls Upgrade Project (Project) in an amount not to exceed $395,690; establish a contingency reserve of $40,000; authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency reserve; and approve an appropriation of $300,000 in Measure S funds and $95,000 in General Fund dollars to the Main Library Lighting Controls Upgrade Project.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

9. 2026 Annual Investment Policy — Approval
Adopt a Resolution to approve the City of San Mateo 2026 Investment Policy.

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CEQA: Approval of the City’s 2026 Investment Policy update is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

10. Status of Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code 3502.3) – Public Hearing
Conduct a Public Hearing in accordance with Government Code Section 3502.3 (Assembly Bill 2561) to present the status of vacancies, recruitment, and retentions efforts in advance of the adoption of an annual budget.

CEQA: The proposed action to hold a public hearing as specified herein is not a project subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

11. Tax Exempt Financing, The Carey School — Adoption
Conduct a Tax Equity and Fiscal Responsibility Act public hearing and adopt a resolution approving the issuance of tax exempt revenue obligations or execution of a loan transaction by the California Enterprise Development Authority for the purpose of financing, refinancing and/or reimbursing the cost of capital improvements to The Carey School, located at 1 Carey School Lane and 2033 La Salle Drive in San Mateo, California.

CEQA: This issuance of tax exempt revenue obligations is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

12. Fiscal Year 2026-27 Comprehensive Fee Schedule — Approval Adopt a Resolution to approve the revisions to the proposed fiscal year 2026-27 Comprehensive Fee Schedule.

CEQA: This Comprehensive Fee Schedule update for fiscal year 2026-27 is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

13. Charter Amendments – Public Hearing No. 1
Hold a public hearing regarding proposed amendments to the City Charter to reflect the change to district elections, address other outdated provisions, and provide direction to staff.

CEQA: This public hearing is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

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NEW BUSINESS - CITY OF SAN MATEO AND JOINT POWERS FINANCING AUTHORITY

14. City of San Mateo Joint Powers Financing Authority Variable Rate Demand Revenue Bonds (Public Safety Project) Series 2007A — Letter of Credit Renewal
Adopt a Resolution as the San Mateo City Council and a Resolution as the Governing Board of the City of San Mateo Joint Powers Financing Authority, each ratifying City Manager approval of the Fifth Amendment to Reimbursement Agreement and the Second Amended and Restated Fee Agreement for the renewal of an irrevocable letter of credit with Wells Fargo Bank according to the terms specified in the agreements.

CEQA: This authorizing resolution for a letter of credit renewal is not a project subject to CEQA, because it is a government funding mechanism or government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:

Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV:

City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.

For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER:

There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.

During the meeting
By Zoom:

Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

By telephone:

Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

In Person:

At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.

ACCESSIBILITY:

In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodations or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-11048 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: April 6, 2026
SUBJECT:

Council Member, Chief of Police, and City Clerk — Travel Authorization RECOMMENDATION:

Approve the request for travel out of state and lodging for Council Member Danielle Cwirko-Godycki, Chief of Police Barberini, and City Clerk Martin McTaggart, subject to the City Council Rules and Procedures, as the City's official representatives at the 101st Airborne 1st military ball on May 8, 2026.

BACKGROUND:

In 1968, the City of San Mateo formally adopted Company A, 1st Brigade, 327th Infantry Regiment, 101st Airborne Division (Air Assault) of the United States Army (commonly referred to as “ABU”). This action established a longstanding relationship between the City and the unit during the Vietnam War. At that time, San Mateo residents provided support to deployed soldiers through correspondence, care packages, and other community-led efforts.

Upon the unit’s return from Vietnam in January 1972, the City received special authorization to host the soldiers prior to their return to their home base. Over a three-day period, the community organized a series of events, including hosting soldiers in local homes, a formal gala, and a public parade and celebration in Central Park. Historical accounts indicate that San Mateo was among the first, and potentially the only, cities in the nation to host a formal welcome home parade for returning Vietnam service members.

Since that time, the City has continued to recognize and maintain its relationship with the 101st Airborne Division through periodic commemorative events and ongoing engagement. Most recently, in 2018, the City participated in activities marking the 50th anniversary of the original adoption. Additional examples of this continued relationship include:
In 2015, the City contributed $10,100 toward the 101st Airborne Vietnam Memorial at Fort Campbell. The 101st Airborne has participated in several of San Mateo’s Memorial Day ceremonies at Central Park. Last year, Council Member Cwirko-Godycki and City Clerk McTaggart attended the Bastogne Ball and participated in additional ABU events.
The City has coordinated community letter-writing and care package efforts during the unit’s deployments.

The 101st Airborne Division is organizing its annual military ball event near Fort Campbell, Kentucky. As part of this event, the unit has invited representatives from the City of San Mateo to attend and receive recognition for the City’s longstanding support and partnership. Council Member Cwirko-Godycki has expressed interest in attending the event as the City Council’s representative. In addition, City Clerk McTaggart, who has served as the staff liaison responsible for maintaining this relationship, is also proposing to attend on behalf of the City. Chief of Police Ed Barberini is also proposing to attend as part of the delegation.

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The estimated cost for travel, lodging, ground transportation, and a commemorative gift is not expected to exceed $3,000 and can be accommodated within the City Council and City Clerk’s Office budgets.

BUDGET IMPACT:

There is sufficient funding in the Police Department, City Clerk’s Office, and City Council’s 2025-2026 budget to cover anticipated costs, thus no additional appropriation is required.

ENVIRONMENTAL DETERMINATION:

This travel authorization is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – City Council Rules and Procedures Chapter 9 Financial Matters

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7044

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San Mateo City Council Rules & Procedures Revision 8/18/2025 23 1
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Chapter 9. Financial Matters

1. Council Member Compensation
A. State law sets the overall level of compensation for City Council Members (California Government Code § 36516).

B. Compensation of Council Members is set by Resolution (see the San Mateo City Charter, Section 2.03 Compensation).

C. Council Member benefits are established in San Mateo City Charter, Section 2.04 Benefits and Expenses.

D. A full explanation of Council Member compensation is available on the City’s website.

2. City Council Expense Reimbursement Policy
A. Authorized Expenses

1. City funds, equipment, supplies, titles, and staff time must only be used for authorized city business. Expenses incurred in connection with the following types of activities generally constitute authorized expenses, as long as the other requirements of this policy are met:
a. Communicating with representatives of regional, state, and national government on matters of interest to the City.
b. Meeting with City staff on matters relating to City business. c. Attending educational seminars designed to improve officials’ skill and information levels.
d. Participating in local, regional, state, and national organizations whose activities effect the City’s interests; however, a member of the City Council shall not accept an elected or appointed position that would require anticipated costs to the City of more than $100 annually without City Council approval.
e. Recognizing the service to the City (for example, thanking a longtime employee with a retirement gift of nominal value). f. Attending fundraising events for nonprofit entities providing services of benefit to the City and/or its residents.
g. Attending City events.

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h. Implementing a City approved strategy for attracting or retaining businesses to the City, which will typically involve at least one staff member.

2. All other expenses require prior approval by the City Council.

3. The City will not reimburse the following expenses:
a. The personal portion of any trip.
b. Political contributions or events.
c. Family expenses, including partner’s expenses when accompanying official on agency-related business.
d. Entertainment expenses, such as movies, sporting events, or cultural events.
e. Non-mileage personal automobile expenses, including repairs, citations, insurance or gasoline.

B. Cost Control
To conserve City resources and keep expenses within community standards for public officials, expenditures should adhere to the following guidelines. If expenses are incurred that exceed these guidelines, the cost borne or reimbursed by the City will be limited to the costs that fall within these guidelines.

Each Council Member will have equal access to an annual budget for events, trainings, and conferences. Once a Council Member’s individual allocation has been fully used, additional funds may only be granted with approval from the City Council. Funds may not be transferred between Council Members. The City Clerk’s Office will monitor and track individual Council Member expenditures to ensure compliance with this policy.

1. Airfare
Airfares that are equal to or less than those available through the League of California Cities, the California State Association of Counties, and the State of California are presumed to be the most economical and reasonable for purposes of reimbursement under this policy. If no discounted airfare is available through these entities, then the most reasonable and economical airfare possible should be utilized.

2. Airport Parking

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Long-term parking must be used for travel exceeding 24 hours.

3. Automobile
Mileage shall be reimbursed at IRS rates presently in effect (see www.irs.gov). These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses. In addition, drivers may be reimbursed for bridge and road tolls. For rental vehicles, only receipted fuel expenses will be reimbursed.

4. Car Rental
Rental rates that are equal or less than those available through the State of California’s website Car Rental Resources for State Travel shall be considered the most economical and reasonable for purposes of reimbursement under this policy.

5. Conferences/Meetings
If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting in question if such rates are available at the time of booking. If the group rate is not available, rates that are equal to or less than the group rate at the host hotel are presumed to be reasonable and reimbursable for purposes of this policy.

6. Internet
Officials will be reimbursed for Internet access connection and/or usage fees away from home, if Internet access is necessary for City business.

7. Lodging
Council members are expected to select the most cost-effective and logical lodging available, including utilizing the lodging at the conference/training site, if available. If there is not specific lodging associated with the official City business, the City shall pay for actual lodging expenses up to the United States General Services Administration (GSA) maximum rate allowed by location (Per Diem Rates | GSA). This maximum applies to the room rate only and does not include any taxes or fees. Government rates for lodging are often available and should be sought. The City will pay only for standard single rooms, including taxes and fees, for individual Council members, and any additional nonbusiness expenses incurred will be paid by the Council member.

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8. Meals
The City will pay for a Council member’s meals during authorized, required travel up to the per diem amount (Per Diem Rates | GSA). If meals are included in the cost of a conference or training, the City will not pay for a meal that an employee elects to purchase from another source. Unlike lodging, using the per diem methodology for meals that is limited to the GSA amount eliminates the need for employees to submit receipts. Thus, the Council members only need to report the per diem amounts in the expense report, but not the actual receipts. This only applies to meals, as all other travel expenses require a receipt to substantiate the purchase.

When the meal function is an organized event, the official or employee shall be reimbursed the amount being charged by the event organizer for the meal. The City will not pay for alcohol/personal bar expenses.

9. Taxis/Shuttles
Taxis or shuttle fares may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline, and parking combined, or when such transportation is necessary for time-efficiency.

10. Telephone/Fax/Cellular
Officials will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business.

11. Transportation
Officials traveling on City business shall use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct, time-efficient route.

Government and group rates must be used when available.

C. Expense Reports

1. Expense reimbursement requests must be submitted on an expense report form provided by the City. Reports must document how the expenditure met the requirements of this policy.

2. Expense reports must be submitted within 30 days of an expense being incurred; and must be accompanied by receipts documenting each expense.

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3. Expense reports are a public record.

D. Audits of Expenses
All expenses are subject to verification that they comply with this policy.

E. Reports on Meetings
Each official shall briefly give an oral report on any Brown Act meetings they attended for which they receive expense reimbursement at their next City Council, Board, or Commission meeting.

F. Violation of this Policy
Under state law, use of public resources or falsifying expense reports in violation of this policy may result in any or all of the following: 1) loss of reimbursement privileges, 2) a demand for restitution to the City, 3) the agency’s reporting the expenses as income to the official to state and federal tax authorities, 4) civil penalties of up to $1,000 per day and three times the value of the resources used, and 5) prosecution for misuse of public resources.

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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-11052 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: April 06, 2026
SUBJECT:

Deputy Mayor Request for Budget Reallocation for Events, Trainings, and Conferences Fiscal Year 2025–26 — Approval RECOMMENDATION:

Approve Deputy Mayor Fernandez’s request to re-allocate an additional $2,000 in existing Fiscal Year 2025–26 Council Member budget funds to Deputy Mayor Fernandez for events, trainings, and conferences through the remainder of the current fiscal year.

BACKGROUND:

The City Council Rules and Procedures establish that each Council Member is provided equal access to an annual budget allocation for events, trainings, and conferences. For Fiscal Year 2025–26, this allocation was set at $5,000 per Council Member.

The policy further provides that once a Council Member’s individual allocation has been fully expended, any additional funds may only be granted with approval from the City Council. The City Clerk’s Office is responsible for monitoring and tracking individual Council Member expenditures to ensure compliance with this policy.

In 2025, the City Clerk’s Office implemented an administrative tracking process that includes providing weekly updates to Council Members on their remaining balances. This process supports compliance with Council policy.

As of March 2026, Deputy Mayor Fernandez had expended the $5,000 annual allocation for Fiscal Year 2025–26.

Additional funds are requested to support continued participation in events, trainings, and conferences through the remainder of the fiscal year. The annual allocation will reset at the beginning of Fiscal Year 2026–27.

Council Member Cwirko-Godycki has expended less than $1,000 of her available $5,000 allocation, leaving a remaining balance of over $4,000 for the current fiscal year. The proposed action would allocate an additional $2,000 to Deputy Mayor Fernandez using available appropriations within the existing Council Member budget.

The Council’s Rules and Procedures allow for additional funds to be granted with City Council approval once an individual allocation has been exhausted. Any reallocation between Council Members requires Council authorization. This request is presented for Council consideration consistent with these provisions.

BUDGET IMPACT:

There is no net increase to the overall City Council budget. The requested $2,000 will be accommodated within the existing Fiscal Year 2025–26 Council Member budget appropriations.

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ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – City Council Rules and Procedures - Chapter 9 Financial Matters

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7042

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Chapter 9. Financial Matters

1. Council Member Compensation
A. State law sets the overall level of compensation for City Council Members (California Government Code § 36516).

B. Compensation of Council Members is set by Resolution (see the San Mateo City Charter, Section 2.03 Compensation).

C. Council Member benefits are established in San Mateo City Charter, Section 2.04 Benefits and Expenses.

D. A full explanation of Council Member compensation is available on the City’s website.

2. City Council Expense Reimbursement Policy
A. Authorized Expenses

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2. All other expenses require prior approval by the City Council.

2. Airport Parking

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Long-term parking must be used for travel exceeding 24 hours.

6. Internet
Officials will be reimbursed for Internet access connection and/or usage fees away from home, if Internet access is necessary for City business.

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10. Telephone/Fax/Cellular
Officials will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business.

Government and group rates must be used when available.

C. Expense Reports

1. Expense reimbursement requests must be submitted on an expense report form provided by the City. Reports must document how the expenditure met the requirements of this policy.

2. Expense reports must be submitted within 30 days of an expense being incurred; and must be accompanied by receipts documenting each expense.

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3. Expense reports are a public record.

D. Audits of Expenses
All expenses are subject to verification that they comply with this policy.

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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 72-4671 File ID: 26-10979 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: April 06, 2026
SUBJECT:

Clean Water Program Annual Major Components Dissolved Air Flotation Tank Replacement — Agreement RECOMMENDATION:

Adopt a Resolution to authorize an alternative purchasing procedure to enter into an agreement with Carollo Engineers, Inc. to provide design professional services for the Wastewater Treatment Plant Dissolved Air Flotation Tank Replacement Project, in an amount not to exceed $964,300; establish a contingency reserve of $145,000; and authorize the Public Works Director to execute this agreement and task amendments within the contingency amount in substantially the form presented.

BACKGROUND:

The City is currently under a Regional Water Quality Control Board Cease and Desist Order requiring improvements to its sewer collection system and Wastewater Treatment Plant (WWTP) to eliminate sanitary sewer overflows and unauthorized discharges of untreated or partially treated wastewater to San Francisco Bay. The Clean Water Program (CWP) includes several capital improvements that are currently under construction and intended to comply with the Cease-and-Desist Order.

As part of the CWP, the City has identified essential capital improvements required to sustain and enhance the reliability, performance, and safety of the WWTP. These improvements are categorized as Annual Major Components (AMC) Projects.

In August 2022, following a Request for Proposals process, City Council approved agreements with Carollo Engineers, Inc. (Carollo) and Brown and Caldwell LLC (Brown and Caldwell) to provide on-call professional consulting services in support of the City’s planned rehabilitation of the existing WWTP, including AMC Projects. The on-call professional consulting services include but are not limited to; alternatives analyses and engineering studies; design services; bid period services; engineering services during construction; and operational support. Each agreement authorized a total of up to $400,000 for services performed on an on-call basis. The contract terms are three years, with the option for two additional one-year extensions and an additional budget of up to $100,000 per year.

One of the AMC projects identified was an Evaluation of the Dissolved Air Flotation Tank (DAFT) system, a critical component of the WWTP’s solids handling process. The aging DAFT system is deteriorating with significant corrosion, necessitating an urgent upgrade to maintain compliance with performance targets and ensure reliable operations.

Furthermore, the current configuration lacks redundancy, exposing the system to elevated operational risk.

In October 2024, the City solicited proposals from the two on-call consultants for the Waste Activated Sludge (WAS) Thickening Analysis Study, aimed at evaluating the DAFT system’s condition and identifying whether structural rehabilitation or a complete replacement presents the most viable path forward for the treatment plant. Proposals from Brown and Caldwell and Carollo were evaluated and Carollo was selected to conduct the study. Carollo facilitated multiple workshops with City staff to review findings and align the preferred solution. The study’s final recommendation is to

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replace the existing DAFT technology with a new rotary drum thickener (RDT) facility. Through this process, Carollo developed a deep understanding of the City’s solids handling system, operational challenges, and long-term operations and maintenance requirements of the DAFT system.

San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it finds doing so is in the best interest of the City. It is in the City’s best interest to award Carollo the next phase of this project, the detailed design phase, because Carollo’s preceding work provides continuity of expertise, ensuring technical consistency between the study’s recommendations and the detailed design. This minimizes redundancy in effort and ensures that the design reflects the operational needs already identified by City staff. The scope of this phase includes development of the basis of design, preparation of preliminary design, and completion of detailed design through 100% bid-ready construction documents.

City staff recommends awarding the DAFT Replacement Project to Carollo for the reasons outlined above, as this approach is the most beneficial and effective for both the City and the WWTP. The project was envisioned to be issued under the existing On-Call Professional Consulting Services Agreement with Carollo; however, due to the level of effort required for a new DAFT technology design, a separate agreement is recommended.

Staff negotiated a fee of $964,300 to complete the Project’s scope of services. Staff also recommends a contingency reserve of $145,000 (15% of fee) to address potential unforeseen conditions, site-specific challenges, or scope refinements that may arise during project execution.

BUDGET IMPACT:

There are sufficient funds available in the CWP WWTP Annual Major Components (46t090) project budget to fund this agreement and contingency reserve.

ENVIRONMENTAL DETERMINATION:

Approval of this agreement for design professional services to support the DAFT Replacement Project is categorically exempt from CEQA review as an “existing facility,” in that it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Agreement

STAFF CONTACT
Thomas Ruark, Senior Project Manager
[email protected]
(650) 522-7280

Thomas W. Williams, Engineering Manager
[email protected]
(650) 522-7307

James O'Connell, Deputy Director of Public Works
[email protected]
(650)522-7304

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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR AN AGREEMENT WITH CAROLLO ENGINEERS,

INC FOR THE WASTEWATER TREATMENT PLANT DISSOLVED AIR FLOTATION TANK (DAFT) REPLACEMENT

PROJECT
WHEREAS, the Wastewater Treatment Plant (WWTP) is an aging facility, and the Clean Water Program (CWP) includes a variety of capital improvement projects to rehabilitate and upgrade the existing WWTP facilities; and
WHEREAS, the Dissolved Air Flotation Tank (DAFT) Replacement Project (Project or Daft Replacement Project) is a project intended to enhance performance and improve reliability of the sludge thickening requirements, integrate with GMP-3 upgrades, and provide safe, efficient, and reliable operation for the next 20 years; and
WHEREAS, Municipal Code section 3.60.070(h)(3) provides that the City may use alternative purchasing procedures approved by the City Council if the City Council makes a finding concurrent with the award for the contract that the procedures are in the best interest of the City for the particular contract; and WHEREAS, entering into an agreement with Carollo Engineers, Inc. (Carollo) for professional design services and professional services during construction for the Project is in the best interests of the City because Carollo has unique familiarity with the City’s solid handling system, operational challenges, and long-term Operations and Maintenance (O&M) requirements of the DAFT system based on preceding work.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The Council action approving this agreement is categorically exempt from CEQA review as an “existing facility,” in that it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

2. Pursuant to San Mateo Municipal Code Section 3.60.070(h)(3), an agreement with Carollo Engineers, Inc. to provide design professional services for the DAFT Replacement Project is in the best interests of the City because:
a. The DAFT system needs urgent replacement and requires a streamlined procurement approach to initiate design within a reasonable timeframe and costs; b. Carollo Engineers, Inc. was selected through an RFP process for an on-call agreements and was one of two firms selected to perform on-call professional services for the WWTP; c. As part of preceding task orders under the on-call agreement, Carollo performed the study for the replacement of the DAFT system and has extensive knowledge about the DAFT system and the recommended solution;

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5 d. Because of Carollo’s pre-existing experience with the DAFT system, it is best suited to provide efficient and complete design professional services for the DAFT Replacement Project; and
e. Another consultant would require more time, money, and resources to understand and perform much of the effort that has already been conducted.

3. The agreement with Carollo Engineers, Inc. to provide professional services for design and engineering services during construction in an amount not to exceed $964,300, with a contingency reserve of $145,000, is approved.

4. The Public Works Director is authorized to execute this agreement and task amendments within the contingency amount in substantially the form presented.

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4 AGREEMENT WITH CAROLLO ENGINEERS INC.

FOR PROFESSIONAL CONSULTANT SERVICES

FOR DISSOLVED AIR FLOTATION TANK (DAFT) REPLACEMENT PROJECT This agreement, made and entered into this day of__________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, hereinafter referred to as "CITY", and CAROLLO ENGINEERS INC., a California Corporation with offices at 2795 Mitchell Drive Walnut Creek, Ca 94598 hereinafter referred to as "CONSULTANT":

RECITALS:

A. CITY desires certain design professional services hereinafter described.

B. CITY desires to engage CONSULTANT to provide these design professional services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF PROJECT
The scope of services to be performed by CONSULTANT under this Agreement is described in Exhibit A, Scope of Services, attached and incorporated by reference.

SECTION 2 - RELIANCE UPON PROFESSIONAL SKILL OF CONSULTANT It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.

SECTION 3 - PROJECT COORDINATION/STAFFING

3.1CITY
MATTHEW FABRY, PUBLIC WORKS DIRECTOR, will be the representative of CITY for all purposes under this Agreement. THOMAS RUARK is hereby designated as the PROJECT MANAGER and shall supervise the day-to- day progress and execution of this Agreement.

3.2CONSULTANT
CONSULTANT's services are unique and personal. CONSULTANT shall not assign or transfer its interest or obligation under this Agreement without the CITY's written consent. CONSULTANT shall not subcontract its duties under this Agreement without the CITY's written consent.

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4 CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. RICK CHAN is hereby designated as the PROJECT DIRECTOR and PROJECT MANAGER for CONSULTANT.

CONSULTANT shall assign a PROJECT COORDINATOR to represent CONSULTANT during the day-to-day work on the Project. MICHELLE TRINH is hereby designated as the PROJECT COORDINATOR for CONSULTANT.

CONSULTANT shall assign additional key personnel as follows:

Design Manager – Matt Sprick
Dewatering Specialist – Rashi Gupta
Process Mechanical – Daniel Beacham
Design Engineer – Katherine Bezek
In addition, CONSULTANT is specifically authorized to subcontract with the following subconsulting firms to assist in providing the services required by this Agreement:

Miller Paciﬁc Engineering Group
Cinquini & Passarino, Inc.

CONSULTANT shall be responsible for employing or engaging all sub-consultants necessary for performance of the CONSULTANT’s scope of work. CONSULTANT shall manage, evaluate, and incorporate sub- consultants work into the project as necessary.

All work on this project shall be accomplished by the above-named CONSULTANT's personnel and subconsultants. CONSULTANT shall not substitute personnel or subconsultants without the CITY's written consent.

SECTION 4 - INDEPENDENT CONTRACTOR
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.

SECTION 5 - DUTIES OF CONSULTANT
CONSULTANT's services shall be furnished as described below and as more particularly described in Exhibit A, Scope of Services. Any changes in the Scope of Services must be approved in advance, in writing, by the Public Works Director.

CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all studies, reports, designs, drawings, specifications, and other items furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its studies, reports, designs, drawings, specifications, and other items.

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4 CONSULTANT represents that it is qualified to furnish the services described under this Agreement.

All documents, drawings and specifications relating the project prepared by CONSULTANT or CONSULTANT’s approved sub-consultants shall be approved, signed, and sealed by professional engineers duly registered in the State of California for each required discipline. The Contract Documents prepared by CONSULTANT shall provide for a completed project that conforms to all applicable national, state and local construction codes and ordinances, building, fire, electrical, plumbing and occupancy codes and standards.

CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT. No subconsultant of CONSULTANT will be recognized by CITY as such; rather, all subconsultants are deemed to be the agents of CONSULTANT, and CONSULTANT agrees to be responsible for their performance. CONSULTANT shall give its personal attention to the fulfillment of the provisions of this Agreement by all of its employees and subconsultants, if any, and shall keep the work under its control. If any employee or subconsultant of CONSULTANT fails or refuses to carry out the provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper manner, he or she shall be discharged immediately from the work under this Agreement on demand of CITY.

CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

CONSULTANT shall furnish CITY with every reasonable opportunity for CITY to ascertain that the services of CONSULTANT are being performed in accordance with the requirement and intentions of this Agreement.

SECTION 6 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine all documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly to avoid unreasonable delay in the progress of CONSULTANT's work.

SECTION 7 - TERM, PROGRESS AND COMPLETION
This Agreement shall commence upon execution of the Agreement and be effective through August 30, 2026.

SECTION 8 - PAYMENT
Payment shall be made by the CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performances of the services and any reimbursable expenses set forth in this Agreement, CITY agrees to pay CONSULTANT a fee based on verified time and materials not to exceed $964,300. Requests for payments shall be itemized and correspond to the various items of work described in Exhibit A and shall be based on the rate and cost schedule set forth in Exhibit B.

Payment for extra work or changes in the work will not be made unless for work authorized in advance in writing by the PUBLIC WORKS DIRECTOR. Prior to commencing such extra work or changes, CONSULTANT and

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4 CITY shall agree upon an estimated not to exceed cost for such extra work. In no event shall CONSULTANT be paid for additional work that is necessary because of CONSULTANT's errors or oversights.

CONSULTANT shall maintain complete and accurate records as to the number of hours worked by persons and the direct costs incurred during each phase under this Agreement. All such records shall be maintained on a generally accepted accounting basis and shall be clearly identified and readily accessible.

CONSULTANT shall provide free access to such books and records to the CITY at all times, shall permit the CITY to examine and audit those books and records, shall permit the CITY to make copies of those books and records, and shall permit the CITY to inspect all work data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment under this Agreement. All accounting records shall provide an understandable breakdown of costs charged to this Agreement. All records encompassed by this subparagraph, as well as supporting documentation, shall be kept separate from other CONSULTANT documents and records and shall be maintained by CONSULTANT for three (3) years after CONSULTANT's receipt of final payment under this Agreement.

CONSULTANT shall bill the CITY within thirty (30) days for all compensable activity on the project.

CITY shall pay CONSULTANT within thirty (30) days of receipt of billings. If CITY disagrees with any portion of a billing, the CITY shall promptly notify CONSULTANT of the disagreement, and the CITY and the CONSULTANT shall attempt to resolve the disagreement. CITY's payment of any amounts shall not constitute a waiver of any disagreement.

SECTION 9 - CHANGES IN WORK
CITY may order changes in scope or character of work, either decreasing or increasing the amount of CONSULTANT's services by amending this Agreement. In the event that such changes are ordered, CONSULTANT shall be entitled to full compensation for all work performed prior to receipt of notice of change. In no event shall CITY be liable for payment unless the amount of such extra compensation shall first have been agreed to in writing by CITY.

In the event that changes are ordered pursuant to this section, the schedule for progress and completion in Section 7 of this Agreement and compensation in Section 8 of this Agreement shall be adjusted by negotiation between CONSULTANT and CITY, subject to approval, if necessary, by the San Mateo City Council.

SECTION 10 - CONFLICT OF INTEREST
CONSULTANT understands that its professional responsibility is solely to CITY. CONSULTANT covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

CONSULTANT shall not knowingly, and shall take reasonable steps to ensure that, it does not employ a person having such an interest in the performance of this Agreement. If after employment of a person, CONSULTANT discovers that it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, CONSULTANT shall promptly sever the employment relationship.

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4 SECTION 11 - TERMINATION
A. Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY may, by ten days written notice to CONSULTANT, terminate this Agreement in whole or in part at any time, either for CITY'S convenience or because of the failure of CONSULTANT to fulfill its agreement obligations. Upon receipt and within ten days of such notice CONSULTANT shall:

1. Immediately discontinue all services affected (unless the notice directs otherwise); and

2. Deliver to CITY all data, documents, reports, estimates, summaries and such other information and materials as may have been accumulated by CONSULTANT in performing this Agreement, whether completed or in progress.

B. If the termination is for the convenience of CITY, CONSULTANT shall be compensated for all authorized work performed prior to notification of termination but no amount shall be allowed for anticipated profit on unperformed services.

C. If, after any notice of termination for failure to fulfill agreement obligations, it is determined by a court or other arbitrator that CONSULTANT had not so failed, the termination shall be deemed to have been effected for the convenience of CITY. In such event, adjustment in the agreement price shall be made as provided in paragraph (B) of this section.

D. CONSULTANT may terminate this Agreement or suspend work on the project upon sixty (60) days written notice to CITY, but only in the event of substantial failure of performance by CITY or in the event CITY abandons or indefinitely postpones the Project.

E. Upon termination of this Agreement or suspension of work on the project by either CITY or CONSULTANT, all duties of CITY and CONSULTANT as set forth in Sections 5 and 6 herein above shall terminate.

SECTION 12 - STATUS OF REPORTS
All documents prepared by CONSULTANT in the performance of this Agreement, although instruments of professional service, are and shall be the property of the CITY, whether the project for which they are made is executed or not. All documents furnished to CONSULTANT by the CITY and all reports and supportive data prepared by the CONSULTANT in connection with the performance of this Agreement are the CITY's property and shall be delivered to the CITY upon the completion of CONSULTANT's services or at the CITY's written request. All reports, information, data, and exhibits prepared or assembled by CONSULTANT in connection with the performance of its services pursuant to this Agreement are confidential until released by the CITY to the public, and the CONSULTANT shall not make any of these documents or information available to any individual or organization not employed by the CONSULTANT or the CITY without the written consent of the CITY before any such release.

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4 SECTION 13 - INSURANCE
CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) the insurance specified in Exhibit C to this Agreement.

SECTION 14 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.

SECTION 15 - INDEMNITY
CONSULTANT agrees to hold harmless and indemnify CITY and the Estero Municipal Improvement District, their elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s negligence, recklessness or willful misconduct in the performance of its design professional services under this Agreement. To the maximum extent permitted by law and Civil Code section 2782.8, CONSULTANT agrees to defend CITY and the Estero Municipal Improvement District, their elected and appointed officials, employees, and agents against any such claims.

SECTION 16 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 17 - COSTS AND ATTORNEYS FEES
Attorney fees in an amount not exceeding $85 per hour per attorney, and in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney’s fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 18 - NONDISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its subconsultants shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

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4 SECTION 19 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

SECTION 20 - LITIGATION
CONSULTANT shall testify at CITY's request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.

SECTION 21 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Matthew Fabry, Public Works Director
City of San Mateo
330 West 20th Avenue
San Mateo, California 94403

To CONSULTANT: Carollo Engineers, Inc.

Attn: Rick Chan, Project Manager
2795 Mitchell Drive
Walnut Creek, California 94598
SECTION 22 - AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENTS This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONSULTANT.

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4 SECTION 23 - AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.

SECTION 24 - SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

SECTION 25 - GOVERNING LAW
This Agreement shall be governed by the laws of the State of California.

SECTION 26 - VENUE
In the event of litigation, venue will be in the County of San Mateo. [SIGNATURES PAGE FOLLOWS]

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4 IN WITNESS WHEREOF, this agreement between the CITY OF SAN MATEO and CAROLLO ENGINEERS, INC. has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO CONSULTANT
Matthew Fabry
Public Works Director
Date Rick Chan
Its Authorized Agent
Senior Vice President
If a Corporation, can be either
1) President or 2) Vice
President plus an additional
corporate officer (i.e.,
Secretary, Treasurer) who shall
sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date Date
Attachments:

Exhibit A: Scope of Work
Exhibit B: Cost Schedule
Exhibit C: Insurance Requirements

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4 EXHIBIT A

SCOPE OF SERVICES
Carollo will provide the following services for elements listed in this Scope of Services listed below.

Task 1 – General Services
 General Project Management and Coordination
 Workshops and Meetings
 Management of Subconsultants and Subcontractors
Task 1.1 – Project Management
Task 1.1.1 – General Management
Carollo will perform detailed management of the project and will keep the City appraised of the status of the project. Carollo will provide the key management staff as described in our proposal. We will not reassign the key project personnel without prior approval of the City per the Standard Agreement for Professional Consultant Services.

Task 1.1.2 – Progress Report
Carollo will prepare and submit monthly progress reports that include a narrative of the work completed by task, project action item log, upcoming work, project issues, budget and schedule status, percent complete, cost to complete, earned value versus actual spent analysis, potential scope or budget changes, and other important project information. The monthly progress report will be submitted with the project invoice as part of the monthly request for payment. The invoices will comply with Program standards. The invoices will document the man-hours and billing rates for staff for each task in the WBS, as well as overhead, profit and any direct costs. The current and previous billing period invoicing, as well as a summary of the budget spent, budget remaining, cost to complete, and all backup documentation for expenses will be included. The monthly progress report and project schedule will be submitted with the project invoice as part of the monthly request for payment.

Task 1.2 – Workshops and Meetings
This task includes all meetings and workshops. Carollo will prepare and submit to the City an agenda and meeting minutes for each formal meeting or workshop and hold progress meetings.

Workshops/meetings will include:

1. Kickoff Meeting-Review the project goals and clarify scope and timing of major project milestones.

2. Design Review Workshops-Completed at submittal milestones to discuss design package and incorporate comments as needed.

3. Monthly Project Update Meetings (Teams)

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4 Task 1.3 – Quality Control
Carollo will develop a Quality Assurance/Quality Control (QA/QC) Plan for implementation of the Scope of Work. The QA/QC Plan will include detailed requirements for providing the required integrity for all field work, including conducting the explorations, sampling, and sample custody and transport. All QA/QC procedures for laboratory work will be included. Each submittal, or partial submittal of testing results will be accompanied by a written certification, signed by the Carollo’s Project Manager and the responsible individual from the subconsultant, stating that all QA/QC procedures have been complied with for the information or submittal being delivered to the City.

Task 1.4 – Management of Subconsultants
Carollo will manage the activities of subconsultants during performance of the project.

Task 2 –Basis of Design and Preliminary Design
Task 2.1 Data Collection and Document Review
This task will include site visitation, collect data, and review and analysis of historical data, and existing system to form basis of design. Carollo may conduct field investigations as required to verify if there are any potential impacts to/from surrounding features that need to be addressed in the design for each wastewater treatment plant project.

Task 2.2 Basis of Design
The Basis of Design Report (BODR) will serve as the foundation for the detailed design of the RDT system. It will establish technical, operational, and integration criteria that guide development of drawings, specifications, and construction documents. The BODR will include but not limited to:

1. Project Design Criteria
Thickening Capacity
Performance Requirements
Equipment Efficiency
Polymer Dosage and Storage
Co-thickening Requirements
Odor Control Evaluation and Requirements*
Energy Consumption

2. Discipline Specific Criteria and Assumptions
Process Assumptions
Mechanical Criteria
Structural Criteria
Electrical & I&C Criteria
Odor Control System

3. Operational Considerations
Redundancy and Reliability
Operator Interface
Maintenance & Lifecycle

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4 Safety & Compliance
Carollo will conduct a workshop to verify that all City comments on the BODR submittal have been addressed.
* Odor Control Evaluation – For the odor control system, an initial evaluation will be conducted. This includes a review of existing drawings and data, preparation of an odor sampling plan, field sampling and testing, review and analysis of test data results, and preparation of three odor control alternatives.

The analysis will include a conceptual layout, Class V estimate and recommendations. The recommendation will lead to the odor control system basis of design development.

Task 2.3 Preliminary Design (30%)
The design activities and design elements will include initial design drawings, calculations, databases, specifications, cost estimates, schedule and any other project documentation to support this submittal and shall be at a 30% level of completion. The 30% design will include the flexibility for co-thickening including design and site requirements. A construction cost estimate (AACE Class 4) with a basis of estimate narrative, preliminary construction sequencing and schedule will be included with the deliverables. Construction sequencing and phasing constraints will include options for temporary operations to maintain thickening capacity during construction. Carollo’s Project Manager will ensure deliverables have been reviewed or otherwise checked in full conformance with the QA/QC Plan.

Carollo will then conduct a workshop to verify that all City comments on the 30% submittal have been addressed.

Task 3 – Project Detailed Design and Construction Documents Task 3.1 – 60% Design Development
The design activities and design elements will be well formed at the 60% level of completion.

Task 3.1.1 – Field Investigations
Carollo may conduct further field investigations to verify if of any potential impacts to/from surrounding features and necessary coordination needed for this project. The field investigations will note all impacts that may be affected by the improvements. Carollo will obtain all permits and access agreements to perform the survey if needed and provide any necessary traffic control plans. Co- thickening design will not advance to 60% design at this time.

Task 3.1.2 – 60% Design Submittal
The design activities and design elements will include design drawings, calculations, databases, specifications, schedule and any other project documentation to support this submittal and will be at a 60% level of completion. A construction cost estimate (AACE Class 3) will be conducted.

Our Project Manager will ensure that all deliverables have been reviewed or otherwise checked in full conformance with the QA/QC Plan. The 60% design deliverable will include one print ready PDF on

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4 electronic media acceptable to the City. Carollo will conduct a workshop to verify that all City comments on the 60% submittal have been addressed.

Task 3.2 – 90% Design Development
For the 90% Design Submittal, all supplementary/auxiliary design elements will be incorporated between the 60% and 90% Design Submittal for a complete design package. Drawings for all disciplines will be substantially complete. Specifications will be substantially complete and include all sections and all divisions including the legal, procedural, and general “front end” sections. A construction cost estimate (AACE Class 2) with basis of estimate narrative (e.g., detailed takeoffs), construction sequencing plan and schedule will be included with the deliverables.

Carollo will have a review of all deliverables within each discipline (i.e. drawings, detailed specifications, project support documentation, etc.) and an inter-discipline coordination cross-check to correct discrepancies among the project documents. Carollo will conduct a workshop to verify that all City comments have been addressed, and all permit conditions are accounted for. Discipline calculations, databases, construction cost estimates, schedule, and other project support documentation will be updated and submitted to the City to reflect the status of the Drawings and Detailed Specifications prior to 90% design submittal workshop.

The 90% design deliverable shall include one print-ready PDF on electronic media. The 90% design deliverable will include statement signed by our Project Manager that all deliverables have been reviewed or otherwise checked in full conformance with the QA/QC Plan.

Task 3.3 – 100% Design and Bid Documents
Following receipt of all City and regulatory review comments on the 90% Design Submittals, Carollo will prepare a 100% Final Design and will submit the 100% design submittal as a final check set. The final check set will include all bid documents. Prior to submittal, Carollo will have performed an inter-disciplinary cross-check of the design changes made since the 90% design submittal and corrected the related discrepancies.

Carollo will conduct a workshop after the submittal to verify that all City comments have been addressed, and all permit conditions are accounted for. After the City’s back-check review is complete, Carollo will revise as needed and submit Final Bid Documents. The 100% back-check design deliverable will include a statement signed by Carollo’s Project Manager that all deliverables have been reviewed or otherwise checked in full conformance with our QA/QC Plan.

The 100% back-check design deliverable will include one print-ready PDF on electronic media acceptable to the City of all deliverables. An updated construction cost estimate (AACE Class 1) and construction sequencing plan and schedule will be included with the deliverables. The Final Bid Documents will include finished, checked and completed plans and specifications, and will incorporate all City comments from previous submittals. Carollo will document in-house changes and submit them to the City along with the Final Bid Documents.

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4 The Final Design submittals will also include all final databases, reports, construction schedules, cost estimates, engineering calculations and bid ready project plans and specifications. All plans, detailed specifications and engineering calculations will be stamped and signed by our Registered Engineer in the State of California.

The Final Bid Documents deliverable will include one print-ready PDF on electronic media acceptable to the City. The City will print formal Bid Documents.

Task 4 – Bid Period Services
Bid Period Services includes an allowance of 56 hours to perform general bid period activities, including responding to bidders’ questions, preparing materials for two addenda, reviewing alternate equipment, and reviewing bids received. This task also includes an allowance of 40 hours to prepare conformed documents. We have assumed that virtual attendance at the pre-bid conference can be included in the Dewatering System Replacement project. The RDTs will be constructed in the existing DAFT site and the new odor control system will be constructed in the existing biofilter area

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4 EXHIBIT B

COST SCHEDULE

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INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

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4 Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.

Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance.

CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-10985 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: April 6, 2026
SUBJECT:

El Camino Real Streetlight Relocation Project — Bid Rejection RECOMMENDATION:

Adopt a Resolution to reject all bids received for the El Camino Real Streetlight Relocation Project and authorize the Public Works Department to initiate a second Notice Inviting Bids.

BACKGROUND:

The City owns and maintains the streetlighting system along El Camino Real. The El Camino Real Streetlight Relocation Project (Project) will enhance pedestrian access around seven (7) streetlight poles located between 22nd Avenue and 27th Avenue. The Engineer’s Estimate for the Project is $235,000.

In accordance with Municipal Code section 3.60.030, a competitive public process was used to obtain bids for the Project.

A Notice Inviting Sealed Proposals was issued to advertise the Project on February 3, 2026. On the March 3, 2026, bid opening date, three (3) bids were received. Per the requirements specified in the Contract Book, bids were compared based on the total bid amount.

Contractor Base Bid Amount
Bay Area Lightworks, Inc. $123,000.00
Columbia Electric, Inc. $298,792.50
W.R. Forde Associates, Inc. $327,000.00

Upon receiving bids, staff determined that the low bidder was non-responsive. In addition, the second and third bids are significantly higher than the engineer’s estimate. Therefore, staff recommends rejecting all bids pursuant to San Mateo Municipal Code section 3.60.040(a)(4). City staff will readvertise the Project immediately.

BUDGET IMPACT:

There is no budget impact for the rejection of bids.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA because CEQA does not apply to projects that a public agency rejects or disapproves. (CEQA Guidelines Section 15270.)

NOTICE PROVIDED
All meeting noticing requirements were met.

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ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
Stephanie Piñon, Senior Engineer
[email protected]
650-522-7315
Jerred Cayabyab, Assistant Engineer
[email protected]
650-522-7578

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6 CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

REJECTING ALL BIDS FOR THE EL CAMINO REAL STREETLIGHT RELOCATION PROJECT WHEREAS, work began on the design phase of the El Camino Real Streetlight Relocation Project (Project) in July 2024, which includes the relocation of seven (7) City streetlights to enhance pedestrian access on El Camino Real; and
WHEREAS, the City advertised the Project on February 3, 2026 in accordance with Section 3.60.040 of the Municipal Code; and
WHEREAS, on the March 3, 2026, bid opening date, three (3) bids were received; and WHEREAS, the low bidder was determined to be nonresponsive and other bids were significantly higher than the Engineer’s estimate; and
WHEREAS, pursuant to San Mateo Municipal Code section 3.60.040(a)(4), the City Council, at its discretion, may reject all bids received; and
WHEREAS, staff recommends the rejection of all bids and to readvertise the Project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The proposed bid rejection is categorically exempt from CEQA because CEQA does not apply to projects that a public agency rejects or disapproves. (CEQA Guidelines Section 15270.)

2. In accordance with the provisions of San Mateo Municipal Code Section 3.60.040(a)(4), all bids received on March 3, 2026 for the El Camino Real Streetlight Relocation Project are rejected.

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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 25-10770 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: April 6, 2026
SUBJECT:

Main Library Lighting Controls Upgrade — Contract
RECOMMENDATION:

Adopt a Resolution approving an alternative purchasing procedure to award a construction contract to McClure Electric, Inc. for the Main Library Controls Upgrade Project (Project) in an amount not to exceed $395,690; establish a contingency reserve of $40,000; authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency reserve; and approve an appropriation of $300,000 in Measure S funds and $95,000 in General Fund dollars to the Main Library Lighting Controls Upgrade Project.

BACKGROUND:

Constructed in 2006, the Main Library has served as a vital resource for San Mateo County by providing a wide range of media, programs, and services that support the educational, informational, and personal development needs of individuals and community groups. The facility is equipped with a Wattstopper lighting control system, which is an energy-efficient solution designed to automate and manage lighting throughout the building. The system integrates occupancy and vacancy sensors, daylight sensors, timers, switches, relay panels, and digital controllers to optimize lighting based on occupancy, available daylight, and scheduling. These components work together to reduce energy consumption, enhance user comfort, and maintain compliance with applicable energy efficiency standards, including ASHRAE 90.1 and California Title 24.

Many components of the existing Wattstopper lighting control system have exceeded their useful life and are now considered obsolete. Beginning in 2022, Library staff reported recurring malfunctions, including lights operating outside programmed schedules and failing to function during normal business hours. These failures also disrupted integrated shade and window systems. Following a system assessment, it was recommended that serviceable proprietary components such as sensors, timers, and switches be retained, while the failing controls equipment be replaced.

Equipment Purchase
In November 2024, the City retained an electrical engineer to prepare technical specifications for replacing the lighting controls equipment in a manner consistent with the library’s operational needs and user requirements. Because Wattstopper is a proprietary system, replacement equipment is available exclusively through three certified vendors.

To minimize project costs and ensure pricing transparency, the City elected to purchase the equipment directly from the vendor rather than through an installation contractor. Direct procurement avoids contractor markups, overhead, and administrative premiums that are typically applied when equipment is bundled with installation services. This approach also allowed the City to competitively solicit pricing solely for the specified equipment, resulting in more favorable pricing and greater cost control.

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In July 2025, the City obtained quotes from all three (3) certified vendors and procured the equipment from the vendor with the lowest submitted quote, achieving cost savings while ensuring compatibility with the existing system and adherence to the project’s technical specifications.

Equipment Installation
In September 2025, the City issued a Request for Statements of Qualifications (SOQ) to select a firm with demonstrated experience in Wattstopper systems to work closely with Library staff in defining the level of effort required for installation.

Unlike a Notice Inviting Sealed Bids, which typically focuses on price and fixed deliverables, a SOQ process emphasizes the qualifications and experience, ensuring that the selected contractor has the expertise to handle complex, technical systems and unforeseen challenges which are necessary given the specialized nature of the work and potential impacts on library operations.

Pursuant to San Mateo Municipal Code Section 3.60.070(h), the City may use an alternative purchasing procedures when such methods are approved by Council upon a finding that the procedure is in the best interests of the City. These alternatives may include a qualifications-based selection rather than traditional sealed bidding when appropriate for the nature of the scope of work. The City’s purchasing ordinance provides flexibility to prioritize quality, expertise, and performance over only lowest-price bidding. Here, a qualifications-based selection process is in the City’s best interest for this Project because it emphasizes proven technical expertise, effective coordination, and risk management rather than lowest initial cost. The work involves specialized Wattstopper lighting control systems, integration with existing infrastructure, and installation within an active public library. These conditions require careful management of service continuity, safety, and patron experience, and make it impractical to fully define scope and pricing through a traditional sealed-bid process.

In addition, selecting a contractor based on qualifications allows the City to work collaboratively with an experienced firm to refine the project scope, anticipate unforeseen conditions, and develop installation strategies that minimize operational disruptions and reduce the risk of costly change orders. This approach supports uninterrupted library services and increases the likelihood of successful project delivery at a fair and reasonable cost. By engaging a highly qualified contractor early in the process, the City ensures that pricing is based on a clearly defined and realistic scope of work, while maintaining flexibility to adjust scheduling and sequencing to minimize impacts on patrons and staff. Overall, the SOQ process promotes fiscal responsibility, operational efficiency, and high-quality outcomes, and therefore best serves the City’s interests.

In addition to low-voltage system repair and retrofit services, the scope of work includes developing a comprehensive work plan, identifying installation strategies, and assessing potential impacts to library operations, including lighting and power shutdowns, noise in public areas, and other operational disruptions. To minimize impacts on patrons and staff, a significant portion of the work is anticipated to occur outside normal business hours.

In October 2025, the City received proposals from two firms – McClure Electric, Inc. and LTS Property Services. City staff then conducted phone interviews and contacted their references.

Based on qualifications and demonstrated experience, staff selected McClure Electric, Inc. to collaborate with the Library Department and Public Works Facilities Division to define the installation scope and negotiate a fair and reasonable price for the work, as well as to execute the installation during both regular business hours and off-hours. Staff found that McClure Electric, Inc. had over 60 years of experience, including being a certified Wattstopper installer, received strong references from municipal agencies, and had extensive familiarity with library operations. McClure Electric, Inc. then worked with Library and Facilities division staff to coordinate scheduling, adjust sequencing as needed, and identify opportunities to shift work into normal operating hours whenever feasible in order to minimize after-hours impacts.

Following this collaborative scoping and pricing process, McClure Electric, Inc. submitted a base bid of $286,466, with an additional allowance of $109,224 for work performed outside normal operating hours, totaling a not-to-exceed amount of $395,690, which staff finds reasonable.

In order to complete this Project, additional funds will need to be appropriated into the Project fund account. Staff

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recommends appropriating $395,000 in Measure S and General Fund funding that will be released from the Los Prados Court Lighting Improvement Project. The goal of this project was to enhance lighting at the tennis and basketball courts at Los Prados Park. However, by conducting some additional analysis at the site and using an alternative solution, staff was able to meet the lighting requirements with a smaller capital investment, allowing the funds to be released and redirected to support the Library Project. The Measure S Oversight Committee reviewed and recommended the proposal to fund the Main Library Lighting project with Measure S funds at their March 19 meeting.

BUDGET IMPACT:

After the appropriation of $300,000 in Measure S and $95,000 in General Fund funding, there will be sufficient funds available in the Main Library: Lighting Controls Upgrade Project (46f049) to fund this construction contract and establish the contingency reserve.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Contract

STAFF CONTACT
Steve Wu, Facilities & Fleet Services Manager
[email protected]
(650) 522-7345

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8 CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

AUTHORIZING A BUDGET APPROPRIATION OF $300,000 IN MEASURE S AND $95,0000 IN GENERAL FUND

TO THE MAIN LIBRARY LIGHTING CONTROLS UPGRADE PROJECT AND APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO AWARD A CONTRACT TO MCCLURE ELECTRIC, INC. FOR THE INSTALLATION

OF LIGHTING CONTROLS EQUIPMENT AT THE MAIN LIBRARY
WHEREAS, the Main Library is equipped with a Wattstopper lighting control system designed to automate and manage lighting through occupancy and vacancy sensors, daylight sensors, timers, switches, relay panels, and digital controllers, thereby reducing energy consumption, enhancing user comfort, and maintaining compliance with applicable energy efficiency standards, including ASHRAE 90.1 and California Title 24; and WHEREAS, many components of the existing Wattstopper lighting control system have exceeded their useful life and are now obsolete, resulting in recurring malfunctions reported by Library staff beginning in 2022, including lighting operating outside programmed schedules, failure to operate during normal business hours, and disruptions to integrated shade and window systems; and WHEREAS, following an assessment of the system, it was recommended that serviceable proprietary components such as sensors, timers, and switches be retained, while the failing lighting controls equipment be replaced; and
WHEREAS, in November 2024, the City retained an electrical engineer to prepare technical specifications for replacement of the lighting controls equipment consistent with the Library’s operational needs and user requirements; and
WHEREAS, in September 2025, the City issued a Request for Statements of Qualifications (SOQ) to select a contractor with demonstrated expertise in Wattstopper systems to collaboratively define the installation scope and approach, recognizing the specialized nature of the work and the need to minimize operational impacts within an active public library; and
WHEREAS, pursuant to San Mateo Municipal Code Section 3.60.070(h), the City Council may authorize an alternative purchasing procedure when it finds doing so is in the best interest of the City; and WHEREAS, a qualifications-based selection process is in the City’s best interest due to the complexity of the lighting control systems, the need for integration with existing infrastructure, and the importance of maintaining service continuity, safety, and patron experience during installation; and WHEREAS, additional funding will be needed to complete the installation of the control systems upgrade for the Main Library Lighting Controls Upgrade Project; and WHEREAS, sufficient funds are available in the Measure S and General Fund balances to satisfy the additional funding needs for the Main Library Lighting Controls Upgrade Project.

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8 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS AND RESOLVES that:

1. This project is categorically exempt from CEQA as an “existing facility,” in that it consists of the repair and maintenance of an existing public structure involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

2. A budget appropriation of $95,000 from the City’s General Fund and $300,000 from Measure S funds to the Main Library Lighting Controls Upgrade Project (46f049) is approved.

3. The use of the Statement of Qualifications process to select McClure Electric, Inc. as an alternative purchasing procedure is approved as it is in the best interests of the City due to the complexity of the lighting control systems, the need for integration with existing infrastructure, and the importance of maintaining service continuity, safety, and patron experience during installation because it prioritizes technical expertise, performance, and risk management over lowest initial cost.

4. A construction contract is approved in the amount of $395,690, with a contingency reserve of $40,000, to McClure Electric, Inc. for the installation of lighting controls equipment at the Main Library.

5. The City Manager is authorized to execute the contract on behalf of the City.

6. The Public Works Director is authorized to issue change orders within the contingency amount.

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AGREEMENT WITH MCCLURE ELECTRIC, INC.

FOR PUBLIC IMPROVEMENT
FOR

MAIN LIBRARY LIGHTING CONTROLS UPGRADE

THIS AGREEMENT FOR PUBLIC IMPROVEMENTS (“Agreement”) , made and entered into in the City of San Mateo, County of San Mateo, State of California, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California , (hereinafter called "City") and MCCLURE ELECTRIC, INC., a Corporation, with offices at 45 Rausch Street, San Francisco, CA 94103 (hereinafter called "Contractor" ), entered into this day of ____________________.

RECITALS:

(a) City has taken appropriate proceedings to authorize construction of the public work and improvements or other matters herein provided, and execution of this Agreement.

(b) A notice was duly published for bids for the contract for the improvement hereinafter described.

(c) After notice duly given, on the date hereof, the City awarded the contract for the construction of the improvements hereinafter described to Contractor.

IT IS AGREED, as follows:

1. Scope of Work. Contractor shall perform the work according to Exhibit A.

2. Contract Price. City shall pay, and the Contractor shall accept, the sum of Three Hundred Ninety- Five, Six Hundred Ninety dollars ($395,690.00) in full payment for the work set forth above.

Said price is determined by the prices contained in Contractor's bid, and shall be paid as described in Exhibit B. In the event work is performed or materials furnished in addition to or a reduction of those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for as described in the Exhibit B.

3. The Contract Documents. The complete contract consists of this Agreement and its associated Exhibits.

All rights and obligations of City and Contractor are fully set forth and described in the contract documents. The contract documents constitute the entire contract between the parties hereto pertaining to the subject matter hereof, fully supersede any and all prior understandings, representations, warranties and agreements between the parties hereto, or any of them, pertaining to the subject matter hereof, and may be modified only by written agreement signed by all of the parties hereto.

All of the above-named documents are complementary and are intended to operate in harmony, so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the

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same as if mentioned in all said documents. In the event of any variation or discrepancy between any portion of this Agreement and any portion of the contract documents, this Agreement shall prevail.

The precedence of the remaining contract documents will be as specified in the Contract Book.

4. Schedule. The services to be performed under this Agreement shall commence upon execution of this agreement and be completed on June 30, 2026.

5. Performance by Sureties. In the event of any termination as hereinbefore provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties, and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within 5 days after giving them said notice of termination, do not give City written notice of their intention to take over the performance thereof within 5 days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefor.

6. Legal Work Day - Penalties for Violation. Eight hours of labor shall constitute a legal day's work.

Contractor shall not require more than 8 hours labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than 1-1/2 times the basic rate of pay. Contractor shall forfeit as a penalty to City the sum of $25.00 for each laborer, workman or mechanic employed in the execution of this contract by Contractor, or by any subcontractor for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 and 1816, inclusive, of the Labor Code of the State of California.

7. Prevailing Wage Scale. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force on the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require any subcontractors who work or provide any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for holiday and overtime work. A copy of the correct determination will be posted at the job site. It is understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk's office, however, errors or defects in the materials in the City Clerk's office will not excuse a bidder's failure to comply with the actual scale then in force.

Contractor must submit certified payrolls to the Department of Industrial Relations in accordance with Labor Code Section 1776.

Contractor agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

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8. Senate Bill 854 Compliance Required. In accordance with Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations.

In accordance with Labor Code Section 1771.4 the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

9. Insurance. The Contractor shall procure and maintain for the duration of the contract and five years thereafter the insurance as specified in Exhibit A of this agreement.

10. Indemnity. Contractor agrees to hold harmless and indemnify City, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of Contractor’s performance of this Agreement, except for those claims arising out of City’s active negligence, sole negligence or willful misconduct. Contractor agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. The Contractor’s duty to indemnify shall survive expiration or early termination of this Agreement.

11. Attorney Fees. Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

12. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a blind draw.

13. Provisions Cumulative. The provisions of this agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City.

14. Notices. All notices shall be in writing, and delivered in person or transmitted by certified mail, postage prepaid.

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a. Notices required to be given to City shall be addressed as follows:

Public Works Director
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403

Notices required to be given to Contractor shall be addressed as follows:

Attn: Mike Delfino
McClure Electric, Inc.
45 Rausch Street
San Francisco, CA 94103

15. Interpretation. As used herein any gender includes each other gender, the singular includes the plural and vice versa.

16. Governing Law and Venue. This Agreement, the contract documents, and the performance hereon shall be governed, interpreted, construed, and regulated by the laws of the State of California. The parties agree that any action related to this Agreement or the contract documents will be venued in the County of San Mateo.

17. Headings. The title and headings of the various sections of this Agreement and the contract documents are intended solely for convenience of reference and are not intended to explain, modify, or place any construction on any provisions.

18. No Partnership or Agency. Nothing in this Agreement nor the contract documents shall be deemed to constitute a partnership in law between City and Contractor, or any sub-contractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.

19. Severability. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention.

20. Waiver. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the City, or any right to damages herein provided: 1) inspection by the City or its authorized agents or representatives; 2) any order or certificate for payment, or any payment for, or acceptance of the whole or any part of the work by the City; 3) an extension of time; or 4) any position taken by the City or its authorized agents or representatives.

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21. Warranty. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents, and, if no quality is specified, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.

[SIGNATURE PAGE FOLLOWS]

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IN WITNESS WHEREOF, this agreement between the CITY OF SAN MATEO and McClure Electric, Inc. has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO

CONTRACTOR

Alex Khojikian
City Manager

Date Thomas McClure Jr.

Its Authorized Agent
President

If a Corporation, can be either 1)
President or 2) Vice President plus an
additional corporate officer (i.e.,
Secretary, Treasurer) who shall sign
below.

Date

APPROVED AS TO FORM

ADDITIONAL CORPORATE OFFICER
(if necessary per the above)

Linh Nguyen
Assistant City Attorney
Date

Attachments:

Exhibit A: Scope of Services
Exhibit B: Payment Rates
Exhibit C: Insurance Requirements

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Exhibit A

SCOPE OF SERVICES

• Install (3) customer supplied retrofit kit 24 relay panel. • Install (8) customer supplied retrofit kit 48 relay panel. • Install (1) customer supplied retrofit kit 12 relay panel. • Install (392) customer supplied Low voltage input interface units. • Install (123) customer supplied 6” patch cords.
• Install (9) customer supplied 10’ patch cords.
• Install (1) customer supplied large enclosure.
• Install (1) customer supplied Jace controller.
• Furnish and install 18/4 conductor cable from input interface units to lighting loads. • Splice 18/4 cable to existing control cable.
• Furnish and install surface mount cans for mounting relays. • Furnish and install conduit from surface mount cans to existing relay panels. • Furnish and install Ethernet cable for Segment manager. • Perform cutover of panels.

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Exhibit B

PAYMENT RATES

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Exhibit C
Insurance Requirements for Construction Contracts
Contractor shall procure and maintain for the duration of the contract, and for x years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

5. Surety Bonds as described below.

6. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

7. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.

Other Insurance Provisions

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The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The Entity, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self -insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity.

Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear.

If the project does not involve new or major reconstruction, at the option of the Entity, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Entity’s site.

Claims Made Policies – (If at all possible avoid and require occurrence type CGL policies) If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of f ive (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to the Entity for review.

5. If the services involve lead -based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.

Best rating of no less than A: VII, unless otherwise acceptable to the Entity.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire

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from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorseme nt Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Bid bond

2. Performance bond

3. Payment bond

4. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one -year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.

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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR Account Number: 10-2021 File ID: 26-11017 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Finance Department
MEETING DATE: April 06, 2026
SUBJECT:
2026 Annual Investment Policy — Approval
RECOMMENDATION:

Adopt a Resolution to approve the City of San Mateo 2026 Investment Policy.

BACKGROUND:

The investment of funds by a California local agency, including the types of securities in which an agency may invest, is governed by the California Government Code (Sections 53000-53610). Formal investment policies by local agencies are not required by law, but they are considered a best practice to provide guidelines for investing City funds in accordance with the Government Code.

The City’s Investment Policy provides a framework for managing public funds with a focus on safety, liquidity and return, and is designed to comply with the State law and best practices in public fund management. The Investment Policy may be more restrictive than the Government Code; however, it may not be more permissive.

City staff reviews the Investment Policy periodically to reflect changes in investment strategies and regulatory updates.

The City’s practice is to bring the investment policy to the City Council annually for review and approval, regardless of whether changes are proposed.

The proposed City of San Mateo 2026 Investment Policy includes a few updates. First, it adds a legislative update from California Government Code (Section 53601) regarding the extension of commercial paper maturities and limitations.

Second, it modernizes the language around Joint Powers Authority (JPA) accounts and allows the City to invest in any JPA account rather than restricting the City to just one type of JPA account as the policy did previously by specifying only California Asset Management Program. Finally, City staff removed the language requiring the approval of the Investment Policy by the Investment Advisory Committee since the policy is now reviewed by our outside investment management consultant prior to its approval by the City Council. In addition, rather than coordinating a review of the investments with the Investment Advisory Committee, City staff will submit a consent agenda item four times a year with the quarterly investment report to the City Council. City staff did review all of the proposed changes to the Investment Policy with a member of the Investment Advisory Committee, and he was supportive of these changes.

BUDGET IMPACT:

Approval of the proposed changes to the City's Investment Policy for 2026 will not have a budgetary impact.

ENVIRONMENTAL DETERMINATION:

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CITY OF SAN MATEO
6 2
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Approval of the City’s 2026 Investment Policy update is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – 2026 Investment Policy Track Changes
Att 3 – 2026 Investment Policy

STAFF CONTACT
Karley Toffey, Senior Management Analyst
[email protected]
(650) 522-7106

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CITY OF SAN MATEO
RESOLUTION NO. ___ (2026)

ADOPTING THE INVESTMENT POLICY FOR THE CITY OF SAN MATEO WHEREAS, investment policies guide staff and their advisors for all investment activities on behalf of cities; and
WHEREAS, those investment activities are primarily governed by the individual city’s adopted investment policies and by California state law (Government Code section 53600-53610); and WHEREAS, the Investment Policy for the City of San Mateo is consistent with state law and, for the purpose of added safety and liquidity, is more restrictive than state law; and WHEREAS, Government Code section 53646 requires annual review and approval of a city’s investment policy only if there are changes, however it encourages cities to conduct an annual review and approval process even if there are no proposed changes; and
WHEREAS, recognizing the importance of the City’s Investment Policy, staff proposes to continue the annual Council review and approval process even if there are no proposed changes; and WHEREAS, the Investment Advisory Committee concurs with staff’s recommendation to adopt the 2026 Investment Policy;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA HEREBY RESOLVES that:

1. In accordance with California Quality Act Guidelines section 15378(b)(4), approval of the 2026 Investment Policy is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment.

2. The 2026 Investment Policy for the City is hereby adopted.

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THE CITY OF SAN MATEO AND CITY OF SAN MATEO, ACTING AS SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF SAN MATEO I. SCOPE AND AUTHORITY In accordance with the Charter of the City of San Mateo, (the “City”), the Finance Director/City Treasurer is responsible for investing the unexpended cash of the City and the Successor Agency to the Redevelopment Agency of the City of San Mateo (the “Successor Agency”) in the City Treasury. The authority governing investments for local agencies is set forth in the California Government Code Sections 41006 and 53600 et. seq. This Investment Policy (the “Policy”) applies to all the investment activities of the City and the Successor Agency. The Policy will also apply to all other funds under the Finance Director/City Treasurer’s span of control unless specifically exempted by statute or ordinance. All the invested financial assets are accounted for in the City’s fund accounting system which includes: General Fund, Special Revenue Funds, Capital Project Funds, Enterprise Funds, Debt Service Funds, Internal Service Funds, and Successor Agency Funds. All cash shall be pooled for investment purposes. The investment income derived from the pooled investment account shall be allocated to the contributing funds based upon the proportion of the respective average balances relative to the total pooled balance. Investment income shall be distributed to the individual funds not less than annually. II. OBJECTIVES City and Successor Agency funds shall be invested in accordance with all applicable City policies and codes, State statutes, and Federal regulations, and in a manner designed to accomplish the following objectives, which are listed in priority order: A. Safety of principal Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns. B. Liquidity Standard The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. 20252026 INVESTMENT POLICY

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C. Return on investment
The City’s investment portfolio shall be structured to attain a market-average rate of return through economic cycles, taking into account the investment risk constraints for safety and liquidity needs.

III. DELEGATION OF AUTHORITY
Authority to manage the City’s investment program is derived from California Government Code, Sections 41006 and 53600 et seq.

The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Finance Director/City Treasurer (or his/her designee), who is appointed by the City Manager in accordance with the City Charter. Staff members of the Finance Department’s Treasury Division may be assigned to perform the day-to-day treasury activities related to the investment of City funds. No person may engage in an investment transaction except as expressly provided under the terms of this Policy.

The City may utilize the services of an investment adviser registered under the Investment Advisers Act of 1940, so long as it can be demonstrated that these services produce a net financial advantage or necessary financial protection of the City’s financial resources. The adviser shall follow this Policy and such other written instructions as provided. Use of professional investment advisers is subject to City review and overriding discretion which will be exercised as needed. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.

The City’s overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.

IV. INTERNAL CONTROLS
The Finance Director/City Treasurer has established a system of internal controls to ensure compliance with the investment policies and procedures of the City, the Successor Agency, and the California Government Code. Such controls shall be designed to prevent losses of public funds arising from fraud, employee error, and misrepresentation by third parties, or imprudent actions by employees of the City. Investment decisions are made by the Finance Director/City Treasurer or his/her designee and executed by staff of the Finance Department’s Treasury Division. All wire transfers initiated by Finance Department staff members must be approved and transmitted by the Finance Director/City Treasurer or his/her designee. Proper documentation obtained from confirmation and cash disbursement wire transfers is required for each investment transaction.

Timely bank reconciliation is conducted to ensure proper handling of all transactions.

The investment portfolio and all related transactions are reviewed and balanced to appropriate general ledger accounts by senior finance staff on a monthly basis. An independent analysis by an external auditor shall be conducted annually to review and perform procedure testing on the City’s cash and investments. The Finance Director/City Treasurer shall review and assure compliance with investment processes and procedures.

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V. ETHICS AND CONFLICT OF INTEREST
In accordance with California Government Code Sections 1090 et seq. and 87100 et seq., officers and employees of the City will refrain from any activity that could conflict with the proper execution of the investment program or which could impair their ability to make impartial investment decisions, and all investment personnel shall subordinate their personal investment transactions to those of the City. In addition, City Council members, the City Manager, and Finance Director/City Treasurer, shall comply with the reporting requirements of California Government Code Section 87203 and regulations of the Fair Political Practices Commission and file a Statement of Economic Interest annually.

VI. PRUDENT INVESTOR STANDARD
The standard of prudence to be used for managing the City’s investments shall be California Government Code Section 53600.3, the prudent investor standard, which states that “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” The City recognizes that market prices of securities will vary depending on economic and interest rate conditions at any point in time. It is further recognized, that in a well-diversified investment portfolio, occasional measured losses may occur due to economic, bond market, or individual security credit events. These occasional declines in value must be considered within the context of the overall investment program objectives and the resultant long-term rate of return.

The Finance Director/City Treasurer and other individuals assigned to manage the investment portfolio, acting within the intent and scope of this Policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility and liability for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.

VII. AUTHORIZED INVESTMENTS
All investments and deposits of the City shall be made in accordance with California Government Code Sections 16429.1, 53600-53609, and 53630-53686. Within the investments permitted by the Code, the City seeks to further restrict eligible investments to the guidelines listed below. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence. Percentage holding limits and minimum credit quality listed in this section apply at the time the security is purchased.

Any investment currently held at the time the policy is adopted which does not meet the new policy guidelines can be held until maturity, and shall be exempt from the current policy. At the time of the investment’s maturity or liquidation, such funds shall be reinvested only as provided in the current policy.

An appropriate risk level shall be maintained by primarily purchasing securities that are of high quality, liquid, and marketable. The portfolio shall be diversified by security type and institution to avoid incurring unreasonable and avoidable risks regarding specific security types or individual issuers. The authorized investments are described below.

A. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and

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interest. There is no limitation on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed seven years.

B. Federal agency or United States government-sponsored enterprise (“GSE”) obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.

The aggregate investment in federal agency securities/GSEs shall not exceed 70 percent of the City’s total portfolio, and the securities of any one federal agency/GSE shall not exceed 40 percent of the City’s total portfolio. The maximum percent of agency callable securities in the portfolio will be 20 percent. The maximum maturity shall not exceed seven years.

C. A mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond not defined in paragraphs A or B of the Authorized Investments section of this policy. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. No more than 5 percent of the City’s total portfolio shall be invested in any one issuer. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the City’s total portfolio.

D. Medium-Term Notes issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States and rated in a rating category of “A” or the equivalent or better by a Nationally Recognized Statistical Rating Organization(NRSRO). The aggregate investment in medium-term notes shall not exceed 30 percent of the City’s total portfolio, and no more than 5 percent of the City’s total portfolio shall be invested in the medium-term notes of any one issuer. The maximum maturity shall not exceed five years.

E. Non-negotiable Certificates of Deposit with a maturity not exceeding three years from the date of trade settlement, in state- or nationally-chartered banks or savings banks that are insured by the FDIC, subject to the limitations of California Government Code Section 53638. Amounts in excess of FDIC insurance coverage shall be secured in accordance with California Government Code Section 53652. No more than 5 percent of the City’s total portfolio shall be invested in the deposits of any one bank. The aggregate investment in non- negotiable certificates of deposit shall not exceed 30 percent of the City’s total portfolio. The maximum maturity shall not exceed three years.

F. “Prime” commercial paper with a maturity not exceeding 270 397 days from the date of trade settlement with the highest ranking or of the highest letter and number rating as provided for by an NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either sub-paragraph A. or sub-paragraph B. below:

1) The entity shall (1) be organized and operating in the United States as a general corporation, (2) have total assets in excess of $500,000,000 and (3) have debt other than commercial paper, if any, that is rated in a rating category of “A” or the equivalent or better by an NRSRO.

2) The entity shall (1) be organized within the United States as a special purpose corporation, trust, or limited liability company, (2) have program-wide credit enhancements, including, but not limited to, overcollateralization, letters of credit or surety bond; and (3) have commercial paper that is rated at least “A-1” or the equivalent by an NRSRO.

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The City may purchase no more than 10 percent of the outstanding commercial paper of any one issuer, and the aggregate investment in commercial paper shall not exceed 25 percent of the City’s total portfolio. Under a provision sunsetting on January 1, 20262031, no more than 40% of the portfolio may be invested in Commercial Paper if the Agency’s City’s investment assets under management are greater than $100,000,000. Further, no more than 5 percent of the City’s total portfolio shall be invested in the commercial paper of any one issuer.

G. Eligible Banker’s Acceptances with a maturity not exceeding 180 days from the date of trade settlement, rated at least “A-1” or the equivalent or better by an NRSRO, drawn on or accepted by a commercial bank, whose deposits are insured by the FDIC, and whose senior long-term debt is rated in a rating category of “A” or the equivalent or better by an NRSRO at the time of purchase. No more than 5 percent of the City’s total portfolio shall be invested in banker’s acceptances of any one issuer, and the aggregate investment in banker’s acceptances shall not exceed 40 percent of the City’s total portfolio.

H. Repurchase Agreements with a final termination date not exceeding 90 days collateralized by obligations of the U.S. Treasury, federal agencies and/or government-sponsored enterprises (described in sections VII.A and VII.C above). For the purpose of this section, the term collateral shall mean purchased securities under the terms of the City’s approved Master Repurchase Agreement. The purchased securities shall have a minimum market value including accrued interest of 102 percent of the dollar value of the funds borrowed. All collateral must be delivered to the City’s custodian bank by book entry, physical delivery, or by a third- party custodial agreement. The market value of the collateral securities shall be marked-to- the-market at least quarterly, and the value of the underlying collateral must be brought back up to 102 percent no later than the next business day. Market value must be calculated each time there is a substitution of collateral. No more than 10 percent of the City’s total portfolio shall be invested in repurchase agreements with any one counterparty, and the aggregate investment in repurchase agreements shall not exceed 10 percent of the City’s total portfolio.

The City or its custodian shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement.

The City may enter into Repurchase Agreements only with primary dealers of the Federal Reserve Bank of New York. Approved Repurchase Agreement counterparties shall have a short-term credit rating of at least “A-1”, or the equivalent or better, and a long-term credit rating in the rating category of “A”, or the equivalent or better, by a NRSRO. Repurchase agreement counterparties shall execute a City-approved Master Repurchase Agreement with the City. The Finance Director/City Treasurer shall maintain a copy of the City’s approved Master Repurchase Agreement along with a list of broker/dealers who have executed this agreement.

Reverse repurchase agreements will not be permitted.

I. LOCAL AGENCY INVESTMENT FUND. The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer (per Government Code Section 16429.1) for the benefit of local agencies up to the maximum amount permitted by LAIF.

J. SAN MATEO COUNTY POOL. The City may invest in the San Mateo County Pool established by the San Mateo County Treasurer for the benefit of local agencies (as established in California Code Section 53684). No more than 30 percent of the market value of the City’s total portfolio may be invested in this category.

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K. SHARES OF BENEFICIAL INTEREST ISSUED BY A JOINT POWERS AUTHORITY (JPA), provided that:

1) The JPA is organized pursuant to California Government Code Section 6509.7 and invests in the securities and obligations authorized in subdivisions (a) to (r), inclusive.

2) Each share shall represent an equal proportional interest in the underlying pool of securities owned by the JPA.

3) The JPA has retained an investment advisor who is registered with the SEC (or exempt from registration), has assets under management in excess of $500 million, and has at least five years’ experience investing in instruments authorized by Section 53601, subdivisions (a) to (q).

K.4) CALIFORNIA ASSET MANAGEMENT PROGRAM. The City may invest in the California Asset Management Program (CAMP) a California Joint Powers Authority established to provide California public agencies with professional investment services (California Code Section 53601 (p)). No more than 30 percent of the market value of the City’s total portfolio may be invested in this category.

L. Shares of beneficial interest issued by a diversified management company that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.). Provided that the money market funds are “no-load” (no commission or fee shall be charged on purchases or sales of shares); (2) have a constant daily net asset value per share of $1.00; (3) have a rating of “AAA” or the equivalent by at least two NRSROs or have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). No more than 10 percent of the City’s total portfolio shall be invested in any one issuer and the aggregate investment in money market funds shall not exceed 20 percent of the City’s total portfolio.

M. Obligations of the State of California or any local agency within the state, including bonds payable solely out of revenues from a revenue-producing property owned, controlled, or operated by the state or any local agency or by a department, board, agency, or authority of the state or any local agency.

Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.

Securities in this section must have a short-term rating of “A-1” or the equivalent or better by an NRSRO or a long-term rating in the category of “A” or the equivalent or better by an NRSRO. No more than 5 percent of the City’s total portfolio shall be invested in any one municipal issuer, and the aggregate investment in municipal bonds shall not exceed 20 percent of the City’s total portfolio. The maximum maturity shall not exceed seven years.

N. Negotiable certificates of deposit or deposit notes issued by a nationally- or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally-licensed or by a state-licensed branch of a foreign bank. Eligible negotiable certificates of deposit in amounts up to the FDIC insured limit do not require any credit ratings. Amounts above the FDIC insured limit must be Formatted: Font: 11.5 pt
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issued by institutions which have long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO, or have short-term obligations rated “A-1” or its equivalent, or higher by an NRSRO. No more than 5 percent of the City’s total portfolio shall be invested in the negotiable certificates of deposit of any one issuer, and the aggregate investment in negotiable certificates of deposit shall not exceed 30 percent of the City’s total portfolio. The maximum maturity shall not exceed five years.

O. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and shall not exceed 30 percent of the City’s moneys that

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may be invested pursuant to this section. No more than 10 percent of the portfolio may be invested in one single issuer.

P. Collateralized bank deposits that are the City’s deposits with financial institutions. Bank deposits will be collateralized with pledged securities per California Government Code, Section 53651. There are no limits on the dollar amount or percentage that the City may invest in collateralized bank deposits.

The foregoing list of authorized securities and transactions shall be strictly interpreted. Any deviation from this list must be approved in advance by resolution of the City Council.

NOTE 1: References throughout this document to “the City’s total portfolio” will be the market value of the portfolio at the time the specific security is purchased.

VIII. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest-only strips is prohibited. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 20262031, securities backed by the U.S.

Government that could result in a zero- or negative-interest accrual if held to maturity are permitted.

Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. Purchasing or selling securities on margin is prohibited. The use of reverse repurchase agreements, securities lending or any other form of borrowing or leverage is prohibited. The purchase of foreign currency denominated securities is prohibited. Local governments that are not Qualified Institutional Buyers (QIB) as defined by the Securities and Exchange Commission are prohibited from purchasing Private Placement Securities. The SEC defines a QIB as having at least $100,000,000 in securities owned and invested. The purchase of a security with a forward settlement date exceeding 45 days from the time of the investment is prohibited.

In the event all general objectives mandated by state law and set forth in Section III above are met and created equal, investments in corporate securities and depository institutions will be evaluated for social and environmental concerns. Investments are prohibited in entities that receive a significant portion of their revenues from the manufacture of tobacco products, fossil fuels, firearms, or weapons not used in our national defense.

IX. INVESTMENT POOLS/MUTUAL FUNDS
The City shall conduct a thorough investigation of any pool or mutual fund prior to making an investment, and on a continual basis thereafter. The Finance Director/Treasurer shall develop a questionnaire which will answer the following general questions:
 A description of eligible investment securities, and a written statement of investment policy and objectives.
 A description of interest calculations and how it is distributed, and how gains and losses are treated.
 A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited.  A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
 A schedule for receiving statements and portfolio listings.  Are reserves, retained earnings, etc. utilized by the pool/fund?  A fee schedule, and when and how is it assessed.
 Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds?

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X. SELECTION OF BROKER/DEALERS
The Finance Director/City Treasurer shall maintain a list of broker/dealers approved for investment purposes, and it shall be the policy of the City to conduct transactions only with those authorized firms. To be eligible, a firm must be licensed by the State of California as a broker/dealer as defined in Section 25004 of the California Corporations Code, and:

1. Be recognized as a Primary Dealer by the Federal Reserve Bank of New York, or

2. Report voluntarily to the Federal Reserve Bank of New York, or

3. Qualify under Securities and Exchange Commission (SEC) Rule 15c3-1 (Uniform Net Capital Rule).

Each authorized broker/dealer shall be required to submit and annually update a City approved Broker/Dealer Information form. The Finance Director/City Treasurer shall maintain a list of the broker/dealers that have been approved by the City, along with each firm’s most recent Broker/Dealer Information Request form.

If the City has not engaged the support services of an outside investment advisor while in the process of executing a particular transaction, the authorized broker/dealer(s) shall provide certification of having received and reviewed this Policy. For transactions initiated through an investment advisor, the investment advisor may use their own list of approved broker/dealers and financial institutions, which it will maintain and review periodically.

The City may purchase commercial paper from direct issuers even though they are not on the approved broker/dealer list as long as they meet the criteria outlined in Item F of the Authorized Investments section of this Policy.

XI. COMPETITIVE TRANSACTIONS
Each investment transaction shall be competitively transacted with authorized broker/dealers. At least three broker/dealers shall be contacted for each transaction, and their bid and offering prices shall be recorded.

If the City is offered a security for which there is no other readily available competitive offering, then the Finance Director/City Treasurer will document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities at the same original issue price.

XII. SELECTION OF BANKS
The Finance Director/City Treasurer shall maintain a list of banks approved to provide depository and other banking services for the City. To be eligible for authorization, a bank shall qualify as a depository of public funds in the State of California as defined in California Government Code Section 53630.5, shall be a member of the FDIC, and shall secure all deposits exceeding FDIC insurance coverage in accordance with California Government Code Section 53652.

XIII. SAFEKEEPING AND CUSTODY
The Finance Director/City Treasurer shall select a bank to provide safekeeping and custodial services for the City, in accordance with the provisions of Section 53608 of the California Government Code. A City-approved Safekeeping Agreement shall be executed with the custodian bank prior to utilizing that bank’s safekeeping services. The custodian bank will be selected on the basis of its ability to provide satisfactory safekeeping services and the competitive pricing of them.

The purchase and sale of securities and repurchase agreement transactions shall be settled on a delivery-versus-payment basis. All securities shall be perfected in the name of the City. Sufficient evidence to title shall be consistent with modern investment, banking, and commercial practices.

All investment securities will be delivered by either book entry or physical delivery and will be held

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by the City’s custodian bank, its correspondent bank or its Depository Trust Company (DTC) participant account.

XIV. MAXIMUM MATURITY
To the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities.

The City will not invest in securities maturing more than five (5) years from the date of trade settlement, unless the City Council has by resolution granted authority to make such an investment, either specifically or as a part of an investment program approved by the City Council no less than three months prior to the investment. Effective August 20, 2025, the City is authorized to invest in U.S. Treasury obligations, Federal agency debts, and municipal securities with maturities up to seven years.

XV. RISK MANAGEMENT AND DIVERSIFICATION

Mitigating Credit Risk in the Portfolio
Credit risk is the risk that a security or a portfolio will lose some or all its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies:

 The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio.  No more than 5 percent of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy.  The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to manage the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences.
 If the credit ratings of any security owned by the City are downgraded to a level below the quality required by this investment policy, it will be the City’s policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio.

o If a security is downgraded, the Finance Director/City Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors.

o If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.

Mitigating Market Risk in the Portfolio
Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve higher returns. On the other hand, longer-term portfolios have higher volatility of return.

The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer-term investments only with funds that are not needed for current cash flow purposes.

The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will

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affect the market risk profile of the portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk:

 The City will maintain a minimum of six months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements.  The maximum stated final maturity of individual securities in the portfolio will be five (5) years, except as otherwise stated in this policy.
 The duration of the portfolio will generally be approximately equal to the duration (typically, plus or minus 20 percent) of a Market Benchmark, an index selected by the City based on the City’s investment objectives, constraints, and risk tolerances.  Investments with maturities longer than five (5) years are limited to no more than ten percent (10%) of the total investment portfolio.

XVI. PORTFOLIO PERFORMANCE
The investment portfolio shall be designed to attain a market rate of return throughout budgetary and economic cycles, taking into account prevailing market conditions, risk constraints for eligible securities, and cash flow requirements. An appropriate benchmark or benchmarks will be established against which portfolio performance shall be compared on a regular basis. When comparing the performance of the City’s portfolio, its rate of return will be computed net of all fees and expenses.

XVII. MONTHLY REPORTING
Monthly, the Finance Director/City Treasurer shall submit to the City Council a report of the investment earnings and performance results of the City’s investment portfolio. The report shall include the following information:

1. Investment type, issuer, date of purchase and maturity, par value and dollar amount invested in all securities, and investments and monies held by the City;

2. A description of the funds, investments and programs;

3. A market value as of the date of the report (or the most recent valuation as to assets not valued monthly) and the source of the valuation;

4. A statement of compliance with this Policy or an explanation for non-compliance; and

5. A statement of the City’s ability to meet expenditure requirements for six months, and an explanation of why money will not be available if that is the case.

6. A statement of transactions made during the month.

XVIII. INVESTMENT POLICY ADOPTION
This Investment Policy shall be adopted by resolution of the City Council. The Policy shall be reviewed annually by City staff and the Investment advisors the Investment Advisory Committee and any modifications made thereto must be approved by the City Council.

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THE CITY OF SAN MATEO

AND CITY OF SAN MATEO, ACTING AS SUCCESSOR AGENCY TO THE REDEVELOPMENT

AGENCY OF THE CITY OF SAN MATEO
I. SCOPE AND AUTHORITY
In accordance with the Charter of the City of San Mateo, (the “City”), the Finance Director/City Treasurer is responsible for investing the unexpended cash of the City and the Successor Agency to the Redevelopment Agency of the City of San Mateo (the “Successor Agency”) in the City Treasury. The authority governing investments for local agencies is set forth in the California Government Code Sections 41006 and 53600 et. seq.

This Investment Policy (the “Policy”) applies to all the investment activities of the City and the Successor Agency. The Policy will also apply to all other funds under the Finance Director/City Treasurer’s span of control unless specifically exempted by s tatute or ordinance. All the invested financial assets are accounted for in the City’s fund accounting system which includes: General Fund, Special Revenue Funds, Capital Project Funds, Enterprise Funds, Debt Service Funds, Internal Service Funds, and Successor Agency Funds.

All cash shall be pooled for investment purposes. The investment income derived from the pooled investment account shall be allocated to the contributing funds based upon the proportion of the respective average balances relative to the total pooled balance. Investment income shall be distributed to the individual funds not less than annually.

II. OBJECTIVES
City and Successor Agency funds shall be invested in accordance with all applicable City policies and codes, State statutes, and Federal regulations, and in a manner designed to accomplish the following objectives, which are listed in priority order:

A. Safety of principal

Safety of principal is the foremost objective of the investment program. Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns.

B. Liquidity Standard
The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.
2026

INVESTMENT POLICY

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III. DELEGATION OF AUTHORITY
Authority to manage the City’s investment program is derived from California Government Code, Sections 41006 and 53600 et seq.

The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the Finance Director/City Treasurer (or his/her designee), who is appointed by the City Manager in accordance with the City Charter. Staff members of the Finance Department’s Treasury Division may be assigned to perform the day-to -day treasury activities related to the investment of City funds. No person may engage in an investment transaction except as expressly provided under the terms of this Policy.

Timely bank reconciliation is conducted to ensure proper handling of all transactions.

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VI. PRUDENT INVESTOR STANDARD
The standard of prudence to be used for managing the City’s investments shall be California Government Code Section 53600.3, the prudent investor standard, which states that “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or manag ing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.” The City recognizes that market prices of securities will vary depending on economic and interest rate conditions at any point in time. It is further recognized, that in a well -diversified investment portfolio, occasional measured losses may occur due to e conomic, bond market, or individual security credit events. These occasional declines in value must be considered within the context of the overall investment program objectives and the resultant long-term rate of return.

VII. AUTHORIZED INVESTMENTS
All investments and deposits of the City shall be made in accordance with California Government Code Sections 16429.1, 53600-53609, and 53630-53686. Within the investments permitted by the Code, the City seeks to further restrict eligible investments to th e guidelines listed below. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence. Percentage holding limits and minimum credit quality listed in this section apply at the time the security is purchased.

The authorized investments are described below.

A. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and

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interest. There is no limitation on the percentage of the portfolio that can be invested in this category. The maximum maturity shall not exceed seven years.

B. Federal agency or United States government -sponsored enterprise (“GSE”) obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.

C. A mortgage passthrough security, collateralized mortgage obligation, mortgage -backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond not defined in paragraphs A or B of the Authorized Investments section of this policy. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. No more than 5 percent of the City’s total portfolio shall be invested in any one issuer. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the City’s total portfolio.

E. Non-negotiable Certificates of Deposit with a maturity not exceeding three years from the date of trade settlement, in state - or nationally-chartered banks or savings banks that are insured by the FDIC, subject to the limitations of California Government Code Section 53638. Amounts in excess of FDIC insurance coverage shall be secured in accordance with California Government Code Section 53652. No more than 5 percent of the City’s total portfolio shall be invested in the deposits of any one bank. The aggregate investment in non- negotiable certificates of deposit shall not exceed 30 percent of the City’s total portfolio. The maximum maturity shall not exceed three years.

F. “Prime” commercial paper with a maturity not exceeding 397 days from the date of trade settlement with the highest ranking or of the highest letter and number rating as provided for by an NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either sub-paragraph A. or sub-paragraph B. below:

2) The entity shall (1) be organized within the United States as a special purpose corporation, trust, or limited liability company, (2) have program -wide credit enhancements, including, but not limited to, overcollateralization, letters of credit or surety bond; and (3) have commercial paper that is rated at least “A -1” or the equivalent by an NRSRO.

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The aggregate investment in commercial paper shall not exceed 25 percent of the City’s total portfolio. Under a provision sunsetting on January 1, 2031, no more than 40% of the portfolio may be invested in Commercial Paper if the City’s investment assets under management are greater than $100,000,000. Further, no more than 5 percent of the City’s total portfolio shall be invested in the commercial paper of any one issuer.

G. Eligible Banker’s Acceptances with a maturity not exceeding 180 days from the date of trade settlement, rated at least “A -1” or the equivalent or better by an NRSRO, drawn on or accepted by a commercial bank, whose deposits are insured by the FDIC, and whose senior long-term debt is rated in a rating category of “A” or the equivalent or bet ter by an NRSRO at the time of purchase. No more than 5 percent of the City’s total portfolio shall be invested in banker’s acceptances of any one issuer, and the aggrega te investment in banker’s acceptances shall not exceed 40 percent of the City’s total portfolio.

H. Repurchase Agreements with a final termination date not exceeding 90 days collateralized by obligations of the U.S. Treasury, federal agencies and/or government -sponsored enterprises (described in sections VII.A and VII.C above). For the purpose of this section, the term collateral shall mean purchased securities under the terms of the City’s approved Master Repurchase Agreement. The purchased securities shall have a minimum market value including accrued interest of 102 percent of the dollar value of the funds borrowed. All collateral must be delivered to the City’s custodian bank by book entry, physical delivery, or by a third- party custodial agreement. The market value of the collateral securities shall be marked-to- the-market at least quarterly, and the value of the underlying collateral must be brought back up to 102 percent no later than the next business day. Market value must be calculated each time there is a substitution of collateral. No more than 10 percent of the City’s total portfolio shall be invested in repurchase agreements with any one counterparty, and the aggregate investment in repurchase agreements shall not exceed 10 percent of the City’s total portfolio.

The City or its custodian shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to Repurchase Agreement.

The City may enter into Repurchase Agreements only with primary dealers of the Federal Reserve Bank of New York. Approved Repurchase Agreement counterparties shall have a short-term credit rating of at least “A -1”, or the equivalent or better, and a long-t erm credit rating in the rating category of “A”, or the equivalent or better, by a NRSRO. Repurchase agreement counterparties shall execute a City-approved Master Repurchase Agreement with the City. The Finance Director/City Treasurer shall maintain a copy of the City’s approved Master Repurchase Agreement along with a list of broker/dealers who have executed this agreement.

Reverse repurchase agreements will not be permitted.

J. SAN MATEO COUNTY POOL . The City may invest in the San Mateo County Pool established by the San Mateo County Treasurer for the benefit of local agencies (as established in California Code Section 53684). No more than 30 percent of the market value
of the City’s total portfolio may be invested in this category.

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K. SHARES OF BENEFICIAL INTEREST ISSUED BY A JOINT POWERS AUTHORITY (JPA), provided that:

1) The JPA is organized pursuant to California Government Code Section 6509.7 and invests in the securities and obligations authorized in subdivisions (a) to (r), inclusive.

2) Each share shall represent an equal proportional interest in the underlying pool of securities owned by the JPA.

4) No more than 30 percent of the market value of the City’s total portfolio may be invested in this category.

M. Obligations of the State of California or any local agency within the state, including bonds payable solely out of revenues from a revenue -producing property owned, controlled, or operated by the state or any local agency or by a department, board, agency, or authority of the state or any local agency.

Securities in this section must have a short-term rating of “A-1” or the equivalent or better by an NRSRO or a long- term rating in the category of “A” or the equivalent or better by an NRSRO. No more than 5 percent of the City’s total portfolio shall be invested in any one municipal issuer, and the aggregate investment in municipal bonds shall not exceed 20 percent of the City’s total portfolio. The maximum maturity shall not exceed seven years.

N. Negotiable certificates of deposit or deposit notes issued by a nationally- or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally-licensed or by a state-licensed branch of a foreign bank. Eligible negotiable certificates of deposit in amounts up to the FDIC insured limit do not require any credit ratings. Amounts above the FDIC insured limit must be issued by institutions which have long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO, or have short-term obligations rated “A-1” or its equivalent, or higher by an NRSRO. No more than 5 percent of the City’s total portfolio shall

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be invested in the negotiable certificates of deposit of any one issuer, and the aggregate investment in negotiable certificates of deposit shall not exceed 30 percent of the City’s total portfolio. The maximum maturity shall not exceed five years.

O. United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a ma ximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and shall not exceed 30 percent of the City’s moneys that

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may be invested pursuant to this section. No more than 10 percent of the portfolio may be invested in one single issuer.

The foregoing list of authorized securities and transactions shall be strictly interpreted. Any deviation from this list must be approved in advance by resolution of the City Council.

NOTE 1: References throughout this document to “the City’s total portfolio” will be the market value of the portfolio at the time the specific security is purchased.

VIII. PROHIBITED INVESTMENT VEHICLES AND PRACTICES
State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options. In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage de rived interest-only strips is prohibited. Investment in any security that could result in a zero interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 2031, securities backed by the U.S.

Government that could result in a zero- or negative-interest accrual if held to maturity are permitted.

Trading securities for the sole purpose of speculating on the future direction of interest rates is prohibited. Purchasing or selling securities on margin is prohibited. The use of reverse repurchase agreements, securities lending or any other f orm of borrowing or leverage is prohibited. The purchase of foreign currency denominated securities is prohibited. Local governments that are not Qualified Institutional Buyers (QIB) as defined by the Securities and Exchange Commission are prohibited from purchasing Private Placement Securities. The SEC defines a QIB as having at least $100,000,000 in securities owned and invested. The purchase of a security with a forward settlement date exceeding 45 days from the time of the investment is prohibited.

IX. INVESTMENT POOLS/MUTUAL FUNDS
The City shall conduct a thorough investigation of any pool or mutual fund prior to making an investment, and on a continual basis thereafter. The Finance Director/Treasurer shall develop a questionnaire which will answer the following general questions:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited. • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
• A schedule for receiving statements and portfolio listings. • Are reserves, retained earnings, etc. utilized by the pool/fund? • A fee schedule, and when and how is it assessed.
• Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds?

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1. Be recognized as a Primary Dealer by the Federal Reserve Bank of New York, or

2. Report voluntarily to the Federal Reserve Bank of New York, or

3. Qualify under Securities and Exchange Commission (SEC) Rule 15c3-1 (Uniform Net Capital Rule).

Each authorized broker/dealer shall be required to submit and annually update a City approved Broker/Dealer Information form. The Finance Director/City Treasurer shall maintain a list of the broker/dealers that have been approved by the City, along with ea ch firm’s most recent Broker/Dealer Information Request form.

All investment securities will be delivered by either book entry or physical delivery and will be held

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by the City’s custodian bank, its correspondent bank or its Depository Trust Company (DTC) participant account.

XIV. MAXIMUM MATURITY
To the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities.

XV. RISK MANAGEMENT AND DIVERSIFICATION

• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. • No more than 5 percent of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to manage the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences.
• If the credit ratings of any security owned by the City are downgraded to a level below the quality required by this investment policy, it will be the City’s policy to review the credit situation and make a determination as to whether to sell or retain such securities in the portfolio.

o If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.

The City will mitigate market risk by providing adequate liquidity for short -term cash needs, and by making longer-term investments only with funds that are not needed for current cash flow purposes.

The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will

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• The City will maintain a minimum of six months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements. • The maximum stated final maturity of individual securities in the portfolio will be five (5) years, except as otherwise stated in this policy.
• The duration of the portfolio will generally be approximately equal to the duration (typically, plus or minus 20 percent) of a Market Benchmark, an index selected by the City based on the City’s investment objectives, constraints, and risk tolerances. • Investments with maturities longer than five (5) years are limited to no more than ten percent (10%) of the total investment portfolio.

1. Investment type, issuer, date of purchase and maturity, par value and dollar amount invested in all securities, and investments and monies held by the City;

2. A description of the funds, investments and programs;

3. A market value as of the date of the report (or the most recent valuation as to assets not valued monthly) and the source of the valuation;

4. A statement of compliance with this Policy or an explanation for non-compliance; and

5. A statement of the City’s ability to meet expenditure requirements for six months, and an explanation of why money will not be available if that is the case.

6. A statement of transactions made during the month.

XVIII. INVESTMENT POLICY ADOPTION
This Investment Policy shall be adopted by resolution of the City Council. The Policy shall be reviewed annually by City staff and the Investment advisors and any modifications made thereto must be approved by the City Council.

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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: PUBLIC HEARING Account Number: 10-2312 File ID: 26-11066 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: April 06, 2026
SUBJECT:

Status of Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code 3502.3) – Public Hearing RECOMMENDATION:

Conduct a Public Hearing in accordance with Government Code Section 3502.3 (Assembly Bill 2561) to present the status of vacancies, recruitment, and retentions efforts in advance of the adoption of an annual budget.

BACKGROUND:

Effective January 1, 2025, Government Code section 3502.3 requires the City of San Mateo (“City”) to present information on the City’s status of vacancies and the recruitment and retention efforts at a public hearing before the City Council at least once per fiscal year. Government Code section 3502.3 also requires the City to identify during the public hearing any necessary changes to City policies, procedures, and recruitment activities that may contribute to obstacles in the hiring process. At the public hearing, a recognized employee organization for a bargaining unit is entitled to make a presentation to the City Council addressing the status of vacancies and recruitment and retention efforts for positions within that bargaining unit. All employee organizations were notified of the public hearing. The City received a response only from SEIU confirming that they will be making a presentation.

BUDGET IMPACT:

There is no budgetary impact associated with this Public Hearing.

ENVIRONMENTAL DETERMINATION:

The proposed action to hold a public hearing as specified herein is not a project subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
None

STAFF CONTACT
Aracelia Esparza, Director of Human Resources
[email protected]
(650) 522-7276

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Status of Vacancies
and
Recruitment and Retention Efforts
Presented by: Aracelia G. Esparza, Human Resources Director April 6, 2026 1 85 of 289

Agenda
• Overview- AB 2561
• City-Wide Information
ØWorkforce Overview
ØVacancy Information
ØRecruitment Information
ØHiring Challenges and Suggestions
ØRetention Information
• Bargaining Unit Specific Information
ØVacancy Information

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Purpose
• AB 2561 aims to address persistent staffing vacancies in public agencies and introduce greater transparency in public sector staffing by mandating annual disclosures of workforce data.

Overview- AB 2561

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Overview- AB 2561
Effective January 1, 2025, public agencies are required to present information during a public hearing before the governing board on an annual basis prior to the adoption of the final budget, as follows:

1. the status of vacancies;

2. recruitment and retention efforts; and

3. any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process.

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Overview- AB 2561
If the vacancy rate is at least 20% in a bargaining unit, the following will apply:
• The public agency shall, upon request of the recognized employee organization, include the following information during the public hearing:
üThe total number of job vacancies within the bargaining unit. üThe total number of applicants for vacant positions within the bargaining unit. üThe average number of days to complete the hiring process from when a position is posted.
üOpportunities to improve compensation and other working conditions.

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• 551.5 FTEs Positions
• 170 Classifications
• 96% Represented
• 7 Bargaining Units-
Representing Merit
Employees

Our Workforce
As of 1/19/2026

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County Number of Employees
Alameda 84
Contra Costa 20
Daily City 1
El Dorado 1
Foster City 1
Madera 2
Marin 2
Napa 1
Placer 3
Sacramento 2
San Bernardino 2
San Diego 1
San Francisco 42
San Joaquin 6
San Mateo 301
Santa Clara 36
Santa Cruz 3
Solano 2
Stanislaus 2
Yuba 1
Our Workforce

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Vacancy Information (City-Wide)
2025
# of Vacancies Created (2025) 3.5
# of Vacancies Filled (2025) 110
# of Vacancies (as of 1/19/26) 36.5
# of Budgeted FTEs 551.5
% of Vacancies (as of 1/19/26) 6.6%

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City-Wide Vacancies
As of 1/19/2026
Department
Number of
Vacancies
City Manager’s Office 1
City Clerk’s Office .5
Community Development 4
Finance 3
Human Resources 1
Information Technology 1
Parks and Recreation 5
Police 2
Public Works 19
Total 36.5
Vacancy Rate: 6.6%

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Recruitment Statistics (City-Wide)
Total Vacancies Filled During 2025: 110
Method of Appointment # of Vacancies
Filled
Average # of
Calendar Days to Fill
Vacancies
Existing Eligible List /Ongoing Recruitment 33 97
External/Internal Recruitment 69 195
Internal Only Recruitment 8 85
Reemployment 2 25

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Recruitment/Hiring Process
Recruitment/Hiring Process Step Description
Vacancy Created Voluntary Separation, Retirement, Involuntary Separation, Internal Movement, Newly Budgeted Position Recruitment Requisition Manager submits recruitment requisition to fill vacancy, Department Head, HR, and City Manager approves recruitment requisition for HR to process
Determine Recruitment Activity Type Utilize existing eligibility list/ongoing recruitment, recruit external & internal, or recruit internal only Job Posting Advertise job opening and recruitment on websites and agency social media Application Screening Pass applicants that meet minimum qualifications Candidate Panel Oral Exam Candidates that score “highly qualified” and “qualified” on the panel oral exam are placed on the eligible list Candidate Written/Performance Exam Pass candidate that score 70% on written/performance exam Selection Interview Hiring Manager interviews and selects from the eligibility list Conditional Job Offer Conditional job offer is made to selected candidate Pre-Placement Process Selected candidate accepts conditional job offer and completes background check and pre-employment medical Job Placement Selected candidate is given an employment start date and official offer letter

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Hiring Challenges
• The City continues to review policies, procedures, and recruitment activities to identify any potential challenges in the City’s hiring process.
• The City identified the following challenges in 2025:
• A delay in the recruitment, examination, and selection processes due to various factors. • Need to continue to enhance our recruitment activities and increase participation in outreach events.
• Some classifications were not linked to a benchmark classification.

ØThe City initiated a benchmark classification study. As a result, a citywide Total Compensation Survey Methodology was agreed upon by all bargaining units and approved by Council on February 23, 2026.
• Opening of the new Wastewater Treatment Plant and operating two plants simultaneously contributed to a delay in the hiring process for the Public Works Department.

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Suggestions
Suggestions to address these challenges:
• Continue to review each phase of the recruitment and selection processes to identify challenges and make recommendations to streamline the processes
• Implement the Recruitment and Outreach Plan in an
effort to increase our candidate pool.
• Continue to set salaries for benchmark classifications to median based on the total compensation surveys during contract negotiations, when feasible
• Develop a formal Employee Recognition and Rewards Program to motivate and retain employees
• Unfortunately, the City is unable to address the Cost of Living.

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Retention Information – General
Total New Vacancies in 2025: 85.5
% of Vacancies Resulting from:
• Staffing Growth: 4%
• Internal Opportunities: 40%
• Attrition: 15%
• Turnover: 41%
Reason for Vacancies Number of
Vacancies
Newly Budgeted Positions 3.5
Internal Promotion 34
Internal Lateral Transfer 0
Retirement 7
Involuntary Separation 6
Turnover- Voluntary Separations 35
Total Vacancies 85.5

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Vacancy Information – Bargaining Units
January 19, 2026 # of Vacancies # of Budgeted
FTEs
% of
Vacancies
San Mateo Management Employees’
Association (SMMEA)
7 116 6.0%
Police Officer Association (POA) 0 110 0%
Police Sergeants’ Unit 0 17 0%
Safety Management Association 0 8 0%
San Mateo City Employees’ Association
(SMCEA)

15.5 148.5 10.4%
SEIU- Library Merit 0 24 0%
SEIU- Maintenance Merit 13 103 12.6%

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Comparison 2024 and 2025
2024 2025
FTEs 548 551.5
Total Vacancies 121 85.5
Vacancy Rate 11.5% 6.6%
Voluntary Separations 44 35

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SEIU 521
Maintenance and
Library Units
City of San Mateo Public Hearing, April 2026

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SEIU Maintenance and Library
Units Overview
• Maintenance Unit
• Parks and Recreation & Public Works
• Landscape Maintenance
• Wastewater Treatment
• Traffic lights and safety
• 103 FTEs,13 vacancies,13% vacancy rate. Highest vacancy rate of any City of San Mateo bargaining unit.
• For vacant positions
• Median time positions have been vacant: 7.7 months
• Median number of applications: 184
• Library Unit
• Librarians, Library Assistants, and Literacy Programs • 24 FTEs, 1 vacancy

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Financial health
• The City of San Mateo continues to be in a strong financial position • General Fund Balance
o $119.5 million
o Unrestricted Fund Balance covers over 8 months of operating expenditures o 89% unassigned
o General Fund Balance has grown 40% in the last 5 years • Sewer Fund
o Total net position = $466 million; 65% unrestricted
o Net position increased 140% over the past 5 years
Source: 2024-25 City of San Mateo ACFR

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SEIU Maintenance and Library
Units Turnover & Retention
• Maintenance Unit
• The median length of employment is 5.3 years
• Compared to Redwood City, median tenure is 11 years (as of 2025) • 24% of employees with less than 2 year tenure
• Wastewater Treatment Plant - 61% of employees with less than 4 year tenure; median length of employment is 3.5 years
• Library Unit
• Median length of employment is 11.1 years

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SEIU Maintenance and Library Units
Why employees leave
• Low-income threshold in San Mateo County
• Family of 4: $156,650
• Individual: $109,700
• Source: 2025 San Mateo County Income Limits as determined by HUD • Not one SEIU employee makes above family of 4 threshold • Median income: family of 4 = $186,600; individual = $130,600 • Median wage for full-time City of San Mateo employees $44.24/hr ($92,019 annually if 40 hrs/week)
• Mid-step Librarian I and II are 14% below Redwood City. Top step is 15% below Redwood City
• Mid-step Library Assistant II is 17% below Redwood City. Top step is 18% below Redwood City

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Impact to City of San Mateo
• Loss of experience and institutional knowledge
• Cost of rehiring
o City spends manager time hiring and training
o City typically wastes 2x or 3x salary on hiring, onboarding, training o City pays for certs then employees leave
• Need for contracting out and extra help
o More expensive to city
o Lower quality
o Short term
o Unsustainable

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How do we fix this?
• Increase salaries to match comparable agencies
• Create more senior and full time positions that provide a career path
o Improve staffing to reduce danger and burnout
o Per Diems want to stay with city but not offered the career opportunities
• Address housing and commute crisis for employees

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How do we fix this? - Salaries
• Class and Comp study is a positive development
o Market adjustments to 75% would better reflect San Mateo's position in the region. Library contract open this year
• Market data for surveyed jobs at WTP indicated San Mateo significantly behind market
o Adjustment by city raised ICT, Electrician, and Maint Planner by 11% o Still leaves 4% gap below market even after city took steps to address the issue
o Significant movement in the right direction but further action required

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How do we fix this? - Staffing
• Create Flexibly Staffed 1 and 2 jobs wherever possible o Senior positions in Facilities and Traffic Lighting could easily be converted into flexibly staffed 1 and 2 positions
• Reduce reliance on per diems, convert to full time positions o Need for full time positions in Library, Parks, and Streets o Due to short staffing of full timers, city has wasted money on contractors. Money could instead be spent creating full time positions
o Retired annuitants are more knowledgeable than contractors o Per Diem turnover creates constant need for training

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How do we fix this? - Housing
and Commute
•Flexible schedules including 9/80s
and 4/10s
•Continue to explore barracks, BMR,
and other creative housing
solutions

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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: PUBLIC HEARING Account Number: 10-2021 File ID: 26-11030 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Finance Department
MEETING DATE: April 06, 2026
SUBJECT:

Tax Exempt Financing, The Carey School — Adoption
RECOMMENDATION:

Conduct a Tax Equity and Fiscal Responsibility Act public hearing and adopt a resolution approving the issuance of tax exempt revenue obligations or execution of a loan transaction by the California Enterprise Development Authority for the purpose of financing, refinancing and/or reimbursing the cost of capital improvements to The Carey School, located at 1 Carey School Lane and 2033 La Salle Drive in San Mateo, California.

BACKGROUND:

Under the California Government Code, public agencies may by agreement jointly exercise any power common to an individual public agency. These jointly formed agencies are generically referred to as Joint Powers Authorities (JPA). A number of these JPAs currently exist in California and offer to facilitate tax exempt financing programs to qualifying nonprofit and private-sector projects that provide public benefits to their communities. In order to secure tax exempt financing, there is a requirement that the agency where a financing project is located must be a member of the JPA and conduct a public hearing to approve of the project. This requirement is a provision under the Federal Tax Equity and Fiscal Responsibility Act of 1982 and is commonly referred to as a “TEFRA hearing”.

There is no financial obligation to the City by becoming a JPA member or conducting a public hearing for the project. One of these JPA, the California Association for Local Economic Development (CALED) and its financing arm, the California Enterprise Development Authority (CEDA) have been working with The Carey School to secure financing for improvements to their school facility.

The Carey School, in San Mateo, California has requested that the CEDA issue revenue bonds or execute a loan transaction in a principal amount not to exceed $18,000,000 for the purposes of financing, refinancing and/or reimbursing the cost of acquiring, developing, constructing, installing, equipping and furnishing educational facilities located at (i) 2033 La Salle Drive, San Mateo, California 94403 and (ii) 1 Carey School Lane, San Mateo, California 94403 (collectively, the “Facilities”) and paying certain costs of issuance in connection with such financing. The financing will generally include the refinancing of prior tax-exempt debt and the construction of a new preschool facility.

ANALYSIS
CEDA was created on June 1, 2006, pursuant to a joint exercise of powers agreement to promote economic, cultural, and community development, through the financing of economic development and charitable activities throughout California.

The City of San Mateo became an associate member of CEDA in 2013 to assist St. Matthew’s Episcopal Parish School with its request for tax exempt financing. As such, other for-profit and nonprofit corporations, such as The Carey School, with projects in the City of San Mateo may utilize CEDA’s services as well. As an associate member of CEDA, TEFRA approvals do not require any other actions other than the public hearing and the requisite approval.

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CITY OF SAN MATEO
Joint powers authorities have served as issuers in conduit bond issues for many years. In each conduit bond issue: the local agency in which the project is located is required to be a member of the joint powers authority and approve the bond issue and the project for state and federal tax law purposes. The Joint Exercise of Powers Agreement provides that the CEDA is a public entity, separate and apart from each member and associate member executing an associate membership agreement. The debts, liabilities and obligations of the CEDA do not constitute debts, liabilities, or obligations of the members executing such agreement.

BUDGET IMPACT:

There is no fiscal impact to the City. Adoption of the resolution approving the Project and the financing complies with the requirements of Section 147(f) of the Internal Revenue Code. The City of San Mateo does not bear any responsibility for the tax exempt status of the interest with respect to the Loan, the debt service on the Loan nor any other matter related to the Loan.

ENVIRONMENTAL DETERMINATION:

This issuance of tax exempt revenue obligations is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met. A public hearing notice was published in the San Mateo Daily Journal on March 27, 2026.

ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
Abby Veeser, Finance Director
[email protected]
(650) 522-7102

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6 CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING TAX EXEMPT FINANCING FOR THE CAREY SCHOOL FOR THE PURPOSE OF FINANCING,

REFINANCING AND/OR REIMBURSING THE COST OF ACQUIRING, DEVELOPING, CONSTRUCTING,

INSTALLING, EQUIPPING AND FURNISHING EDUCATIONAL FACILITIES IN AN AGGREGATE AMOUNT NOT TO EXCEED $18,000,000
WHEREAS, The Carey School, a nonprofit public benefit corporation (the “Borrower”), duly organized and existing under the laws of the State of California (the “State”), has requested that the California Enterprise Development Authority (the “Authority”) issue, from time to time, pursuant to a plan of finance, its tax-exempt and/or taxable revenue obligations in an aggregate principal amount not to exceed $18,000,000 (the “Obligations”) for the benefit of the Borrower, pursuant to Chapter 5 of Division 7 of Title 1 of the Government Code of the State (commencing with Section 6500) (the “Act”) to (a) finance, refinance and/or reimburse the cost of acquiring, developing, constructing, installing, equipping and furnishing educational facilities located at (i) 2033 La Salle Drive, San Mateo, California 94403 and (ii) 1 Carey School Lane, San Mateo, California 94403 (collectively, the “Facilities”) and (b) pay certain costs of issuance in connection with such financing; and
WHEREAS, the Borrower is an organization described in Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the “Code”) and will own and operate the Facilities in connection with its mission to educate each child through an academically challenging and balanced pre-kindergarten to fifth grade educational curriculum based on the fundamentals of reading, language arts, and math; and WHEREAS, the issuance of the Obligations must be approved by the governmental unit on behalf of which the Obligations are issued and a governmental unit having jurisdiction over the territorial limits in which the Facilities are located pursuant to the public approval requirement of Section 147(f) of the Code; and WHEREAS, the Facilities are located within the territorial limits of the City of San Mateo (the “City”), and the City Council (the “City Council”) is the elected legislative body of the City and is the “applicable elected representative” required to approve the issuance of the Obligations under Section 147(f) of the Code; and WHEREAS, the Authority and the Borrower have requested that the City Council approve the issuance of the Obligations and the financing or refinancing of the Facilities with the proceeds of the Obligations solely for purposes of complying with Section 147(f) of the Code; and WHEREAS, a public hearing was held by the City Council on this 6th day of April, 2026, at the meeting which commenced at the hour of 7:00 p.m., City Hall Council Chambers, 330 West 20th Avenue, San Mateo, California 94403, following duly published notice thereof in a newspaper of general circulation in the City of San Mateo, and all persons desiring to be heard have been heard; and WHEREAS, it is intended that this Resolution shall comply with the public approval requirements of Section 147(f) of the Code; provided, however, that this Resolution is neither intended to nor shall it constitute an approval by the City Council of the Facilities for any other purpose, including, but not limited to, compliance with the California Environmental Quality Act (California Public Resources Code, Section 21100, et seq.) (“CEQA”).

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of San Mateo, State of California as follows:

1. The City Council hereby finds and determines that all of the recitals are true and correct.

The City Council, as the “applicable elected representative” of the governmental unit on behalf of which the Obligations will be issued and having jurisdiction over the area in which the Facilities are located,

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1 8
6 hereby approves the issuance of the Obligations by the Authority, which Obligations may be tax-exempt and/or taxable as approved by the Authority in its resolution, in an amount not to exceed $18,000,000 to finance, refinance and/or reimburse the costs of the Facilities. This resolution shall constitute approval of the issuance of the Obligations within the meaning of Section 147(f) of the Code and shall constitute the approval of the issuance of the Obligations within the meaning of the Act; provided, however, that this Resolution shall not constitute an approval by the City Council of the Facilities for any other purposes, including compliance thereof with CEQA, nor does it constitute an approval of the underlying credit or financial structure of the Obligations. The City Council shall not bear any responsibility for the issuance of the Obligations, the tax-exempt status of the Obligations, the repayment of the Obligations or any other matter related to the Obligations.

2. All actions heretofore taken by the officers, employees and agents of the City with respect to the approval of the issuance of the Obligations are hereby approved, confirmed and ratified, and the officers and employees of the City and their authorized deputies and agents are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all certificates and documents which they or bond counsel may deem necessary or advisable in order to consummate the issuance of the Obligations and otherwise to effectuate the purposes of this Resolution.

3. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing for the Facilities; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, rehabilitation or operation of the Facilities; or (iii) make any contribution or advance any funds whatsoever to the Authority.

4. This Resolution shall take effect from and after its adoption.

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Carey School
TEFRA Hearing
City of San Mateo
April 6, 2026

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History
• Founded in 1928
• Current property purchased in 1955
• Non-profit corporation & CAIS accreditation -1989
• 292 students | Pre-K to 5th grade

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Recent Council
Actions
Zoning Code
Amendment &
Zoning
Reclassification
January 2026

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Tax Exempt
Financing
CA Government Code | JPA
CALED | CEDA
City actions
• CEDA associate membership
• Public hearing (TEFRA hearing)
No City impact/responsibility

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Recommendation
Conduct a Tax Equity and Fiscal Responsibility Act public hearing and adopt a resolution approving the issuance of tax-exempt revenue obligations or execution of a loan
transaction by the California Enterprise Development
Authority for the purpose of financing, refinancing and/or reimbursing the cost of capital improvements to The Carey School, located at 1 Carey School Lane and 2033 La Salle Drive in San Mateo, California.

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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: PUBLIC HEARING Account Number: 10-2021 File ID: 26-11010 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Finance Department
MEETING DATE: April 06, 2026
SUBJECT:

Fiscal Year 2026-27 Comprehensive Fee Schedule — Approval RECOMMENDATION:

Adopt a Resolution to approve the revisions to the proposed fiscal year 2026-27 Comprehensive Fee Schedule.

BACKGROUND:

Section 3.64.010 of the San Mateo Municipal Code requires the City Manager to submit the City’s fee schedule to the City Council for approval prior to submittal of the annual budget. It is the City's policy and practice to increase most fees annually by the Consumer Price Index (CPI) for the San Francisco Bay Area. The CPI increases reflect the City's increase in materials, labor, and/or maintenance costs incurred in providing services. Typically, the City uses the CPI from the previous October, which is the most recent data available at the beginning of the review process. However, this year that data was not available due to the Federal Government shutdown so after some analysis, staff recommends using 2.5%, which is the CPI for 2025-26 from July 2024 to August 2025. Some fees are adjusted using other formulas including the San Francisco, CA Construction Cost Index (CCI) which was -0.12% this year. Other fee adjustments are made periodically as deemed necessary to reflect actual staff costs, market alignments, or to comply with policy changes and are often the result of detailed analyses of the cost for providing specific programs or activities.

The Park and Recreation Commission reviewed the Parks and Recreation fees at its meeting on March 25, 2026. The Library Board reviewed the Library fees at its meeting on February 23, 2026. All fees will become effective July 1, 2026, except where otherwise noted. Tables summarizing the new fees and various fee changes including those in excess of CPI are provided in Attachment 4.

BUDGET IMPACT:

The changes to fees, including new fees, for fiscal year 2026-27 are estimated to have no additional impact on the FY 2026- 27 budget.

ENVIRONMENTAL DETERMINATION:

This Comprehensive Fee Schedule update for fiscal year 2026-27 is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED

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CITY OF SAN MATEO
All meeting noticing requirements were met. In accordance with Government Code sections 66018 and 6062a, notice of the fee increases was published twice, beginning 10 days in advance of the public hearing: first on March 21 and then on March 27. Prior to the meeting, City staff made the data available for the public, indicating the amount of cost, or estimated cost, required to provide the service for which the fee or service charge is levied, and the receiving fund of the fee revenue.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Proposed Comprehensive Fee Schedule FY 2026-27
Att 3 – Redline Proposed Comprehensive Fee Schedule FY 2026-27 Att 4 – Tables Summarizing Changes

STAFF CONTACT
Karley Toffey, Senior Management Analyst
[email protected]
(650) 522-7106

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CITY OF SAN MATEO
RESOLUTION NO. ___ (2026)
ESTABLISHING A COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2026-2027 WHEREAS, the City reviews its Comprehensive Fee Schedule on an annual basis; and WHEREAS, it is the City’s policy and practice to establish service fees sufficient to recover its costs, including inflation, based on increases to the Consumer Price Index, the Construction Cost Index, and to eliminate or reduce fees that are obsolete, no longer applicable to services provided, or succeeded by state or county agencies; and WHEREAS, the increase to the Consumer Price Index from July 2024 to August 2025 is 2.5% and the Construction Cost Index is -0.12% from March 2025 to February 2026 and will be reflected in the fiscal year 2026-2027 budget; and WHEREAS, fee increases in excess of the 2.5% CPI factor are appropriate, when based on increases in the City’s actual costs or market analyses, as follows:
Park In-Lieu/Park Impact Fees
Various Golf Fees
Police Outside Detail Rates
WHEREAS, exceptions to reliance on the Consumer Price Index include the Wastewater Capacity Charge, Transportation Improvement Fees, and Commercial Linkage Fees, which are based on the cost of construction, and annual adjustments are therefore made in accordance with the San Francisco, CA Construction Cost Index; and WHEREAS, the Recreation Center Facility Staffing fees and any hourly surcharges shall not be charged to non- profits for neighborhood association meetings as approved by the Parks and Recreation Director, until such time as a City policy will be created to address this matter in more detail; and WHEREAS, in accordance with Government Code section 66016, the Council held a public hearing to consider these fee increases on April 6, 2026; and
WHEREAS, in accordance with Government Code section 66019, at least ten days prior to the public hearing, the City made data available to the public supporting the need for fee increases.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA HEREBY FINDS AND RESOLVES that:

1. The approval of a Comprehensive Fee Schedule is not a project subject to CEQA because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

2. The fees included in the Comprehensive Fee Schedule are approved.

3. All fees shall become effective July 1, 2026, except where otherwise noted.

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Proposed
Comprehensive Fee Schedule
July 1, 2026 - June 30, 2027

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Finance…………………………………………...………………………...……....….5.1
Customers using credit/debit cards to pay for services will be charged a service fee payable to the City's merchant service provider at the rate of 2.6%+ in addition to the cost of services. The credit card service fee will be reflected as a separate transaction on your credit card statement. As an alternative, checks and money orders are acceptable by mail or cash, check, e-check and money orders in person at City facilities.

Public Works……………………………………………………………………...........9.1
Penalties & Interest……………………………………………………………...…....10.1 Impact, In-lieu, and Linkage Fees…………………………………………....…...…..11.1

CITY OF SAN MATEO

COMPREHENSIVE FEE SCHEDULE
Table of Contents
Parks & Recreation…………………………………………………………….........…7.1
Police……………………………………………………………………….…….....…8.1
Library……………………………………………………………………………........6.1
City Clerk's……………………………………………………………………….....1.1
Community Development
Building…………………...…………..……..…...………………..…....2.1
Code Enforcement………………………………………...………….....3.1
Planning………………...…………..………..…...……………...….…..4.1

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UNIT FEE
I. ELECTION DOCUMENT COPIES Per Page $0.10
II. PHOTOCOPIES Per Page $0.15
III. OUTSIDE SERVICES
Reproductions not performed by City (maps, photos, etc.). Per Reproduction Actual Costs IV. CERTIFICATIONS Each $1.50
V. APPEALS to the City Council of a decision by the Planning Commission, Community Relations Commission, Sustainability and Infrastructure Commission, or Hearing Officer. Each Appeal $580.00 VI.CAMPAIGN SIGN COLLECTION FEE Per Pickup $60.00
VII. INITIATIVE FILING FEE Each $200.00

CITY CLERK

DESCRIPTION OF SERVICES

Page 1 ends

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UNIT FEE
I.

A. % of Building Permit Fee 70%
B. % of Building Permit Fee 75%
C. % of Building Permit Fee 65%
D. 50% of New Construction
ADU permit fee.
$1,455.43
II.

Valuation $288.95
Valuation $288.95
(for 1st $500) $12.84 for each add'l $100 or fraction
thereof
Valuation $500.86
(for 1st $2,000) $22.33 for each add'l $1,000 or
fraction thereof
Valuation $1,065.98
(for 1st $25,000) $28.48 for each add'l $1,000 or
fraction thereof
Valuation $1,849.38
(for 1st $50,000) $21.94 for each add'l $1,000 or
fraction thereof
Valuation $3,056.64
(for 1st $100,000) $14.16 for each add'l $1,000 or
fraction thereof
Valuation $5,394.10
(for 1st $250,000) $7.75 for each add'l $1,000 or
fraction thereof
Valuation $7,526.03
(for 1st $500,000) $6.96 for each add'l $1,000 or
fraction thereof
Valuation $11,353.31
(for 1st $1,000,000) $3.48 for each add'l $1,000 or
fraction thereof
$500,001 to $1,000,000
$250,001.00 - $500,000
$1,000,001 and Over

COMMUNITY DEVELOPMENT

BUILDING DIVISION

DESCRIPTION OF SERVICES

BUILDING PLAN REVIEW FEES
$1.00 - $500.00
$2,001.00 - $25,000.00
$50,001.00 - $100,000.00
$100,001.00 - $250,000.00

BUILDING PERMIT AND INSPECTION FEES
$25,001.00 - $50,000.00

SINGLE FAMILY/DUPLEX RESIDENTIAL PLAN
REVIEW

COMMERCIAL BUILDING PLAN REVIEW

MULTI-FAMILY RESIDENTIAL BUILDING PLAN
REVIEW

SINGLE FAMILY/DUPLEX RESIDENTIAL PERMIT

AND INSPECTION
$501.00 - $2,000.00
AB-1332 Plan review to add ADU Plans to Pre-Approved
ADU Gallery

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UNIT FEE

COMMUNITY DEVELOPMENT

BUILDING DIVISION

DESCRIPTION OF SERVICES
BUILDING PLAN REVIEW FEESII.

Valuation $288.95
Valuation $288.95
(for 1st $500) $12.84 for each add'l $100 or fraction
thereof
Valuation $500.86
(for 1st $2,000) $30.96 for each add'l $1,000 or
fraction thereof
Valuation $1,284.27
(for 1st $25,000) $25.68 for each add'l $1,000 or
fraction thereof
Valuation $1,990.66
(for 1st $50,000) $29.65 for each add'l $1,000 or
fraction thereof
Valuation $3,621.74
(for 1st $100,000) $8.87 for each add'l $1,000 or
fraction thereof
Valuation $7,526.03
(for 1st $500,000) $10.55 for each add'l $1,000 or
fraction thereof
Valuation $13,331.17
(for 1st $1,00,000) $1.64 for each add'l $1,000 or
fraction thereof
Valuation $20,549.09
(for 1st $5,000,000) $2.60 for each add'l $1,000 or
fraction thereof
Valuation $34,830.84
(for 1st $10,000,000) $1.39 for each add'l $1,000 or
fraction thereof
Valuation $57,743.26
(for 1st $25,000,000) $1.04 for each add'l $1,000 or
fraction thereof
Valuation $86,306.76
(for 1st $50,000,000) $1.04 for each add'l $1,000 or
fraction thereof
Valuation $114,870.26
(for 1st $75,000,000) $0.52 for each add'l $1,000 or
fraction thereof
$50,000.01 - $100,000.00
$100,000.01 - $500,000.00
$500,000.01 - $1,000,000.00
$1,000,000.01 - $5,000,000.00
$5,000,000.01 - $10,000,000.00

COMMERCIAL BUILDING PERMIT AND INSPECTION
$501.00 - $2,000.00
$2,001.00 - $25,000.00
$1.00 - $500.00
$25,000.01 - $50,000.00
BUILDING PERMIT AND INSPECTION FEES (continued)
$10,000,000.01 - $25,000,000.00
$25,000,000.01 - $50,000,000.00
$50,000,000.01 - $75,000,000.00
$75,000,000.01 and Over

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UNIT FEE

COMMUNITY DEVELOPMENT

BUILDING DIVISION

DESCRIPTION OF SERVICES
BUILDING PLAN REVIEW FEESII.

Valuation $288.95
Valuation $288.95
(for 1st $500) $12.84 for each add'l $100 or fraction
thereof
Valuation $500.86
(for 1st $2,000) $30.96 for each add'l $1,000 or
fraction thereof
Valuation $1,284.27
(for 1st $25,000) $25.68 for each add'l $1,000 or
fraction thereof
Valuation $1,990.66
(for 1st $50,000) $29.65 for each add'l $1,000 or
fraction thereof
Valuation $3,621.74
(for 1st $100,000) $8.87 for each add'l $1,000 or
fraction thereof
Valuation $7,526.03
(for 1st $500,000) $10.55 for each add'l $1,000 or
fraction thereof
Valuation $13,331.17
(for 1st $1,00,000) $3.57 for each add'l $1,000 or
fraction thereof
Valuation $29,025.69
(for 1st $5,000,000) $5.16 for each add'l $1,000 or
fraction thereof
Valuation $57,435.12
(for 1st $10,000,000) $1.73 for each add'l $1,000 or
fraction thereof
Valuation $85,998.63
(for 1st $25,000,000) $1.55 for each add'l $1,000 or
fraction thereof
Valuation $128,689.81
(for 1st $50,000,000) $1.04 for each add'l $1,000 or
fraction thereof
Valuation $157,253.30
(for 1st $75,000,000) $0.52 for each add'l $1,000 or
fraction thereof
NOTE: Valuation shall be determined based upon the International Code Council's most recently published Building Valuation Table with a regional cost modifier of 2.93. The project valuation will be inclusive of all trades - Building, Electrical, Mechanical, and Plumbing. Prior to permit issuance, the Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule.

BUILDING PERMIT AND INSPECTION FEES (continued)

MULTI-FAMILY RESIDENTIAL BUILDING PERMT

AND INSPECTION
$1.00 - $500.00
$501.00 - $2,000.00
$2,001.00 - $25,000.00
$25,000.01 - $50,000.00
$50,000.01 - $100,000.00
$100,000.01 - $500,000.00
$500,000.01 - $1,000,000.00
$1,000,000.01 - $5,000,000.00
$5,000,000.01 - $10,000,000.00
$10,000,000.01 - $25,000,000.00
$25,000,000.01 - $50,000,000.00
$50,000,000.01 - $75,000,000.00
$75,000,000.01 and Over

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UNIT FEE

COMMUNITY DEVELOPMENT

BUILDING DIVISION

DESCRIPTION OF SERVICES
BUILDING PLAN REVIEW FEESIII.

1. Commercial and Multi-Residential
0 -10,000 Square Feet Per Occurrence *See Note Below
10,001-35,000 Square FeetPer Occurrence *See Note Below 35,001-75,000 Square Feet Per Occurrence *See Note Below 75,001-120,000 Square Feet Per Occurrence *See Note Below Over 120,000 Square Feet Per Hour *See Note Below

2. Single Family and Duplex Plan Review
0-10,000 Square Feet Per Occurrence *See Note Below
B. Fee 10% of Building Permit Fee, with a minimum fee of $210
C. Fee 25% of Building Permit Fee, with a minimum of $215 D. Hourly Rate Please refer to Building, Fire, Public Works, and Planning Hourly Rate
E. Fee / Actual Cost Actual Cost for all City Departments for additional identical and mirror image plan checks where
applicable codes have not changed.

F.
a. Park and Recreation Tax on Residential Building
Permits
Per $100 Valuation on
Building Permit App.
$0.30
a. Consultants for specialized plan checking and
inspection services or to expedite plan checking and
inspection services
Fee is per Consultant's rate
b. Reimburse cost of staff or consultant time spent in
plan check or inspection services. Park Plan Check and Inspection Services on Building Permits. Fee to be
collected at time of Building Permit application. After payment of fees, Permittee may apply for an exemption
for projects having no Park Plan Check or Inspection
Requirements.

Building Valuation on Those
Building Permits Whose
Valuation is Over $5,000

0.05%
G. Construction Valuation of
All Projects

0.59% of valuation
H. Fee 13 mills/$1,000 valuation
Residential (Minimum $0.50)
28 mills/$1,000 valuation
Non-Residential. (Minimum $0.50)
I. Fee $1/$25,000 valuation
J. Percentage 0.15% of valuation
K All Required Permits Minimum of 100% of all *applicable building permit fees
L. Per Occurance $ 282.78

ADDITIONAL REQUIRED PLAN REVIEW & BUILDING

PERMIT FEES

FIRE PLAN CHECK
*These fees are collected on behalf of the San Mateo Consolidated Fire Department. The current fee charged may be higher than those listed. Please see the San Mateo Consolidated Fire Department's fee schedule for current fees that will be collected by the City of San Mateo on behalf of San Mateo Consolidated Fire Department at: smcfire.org/i-want-to

PLANNING SUPPORT FEE (PLAN

CHECK/INSPECTION)
(Fee covers initial review and 2 resubmittals) The fee will be charged for all projects which require a planning application, for new single-family homes and duplexes, and for any other permit application that requires review by the Planning Division.

ADDITIONAL PLAN REVIEW FEES FOR PROJECTS
REVIEWED 4TH REVIEW AND BEYOND

PLAN CHECK FEES FOR IDENTICAL AND MIRROR

IMAGE PLANS

PARKS AND RECREATION FEES

1. Park and Landscape Resources

2. Development Project Review Fee

PUBLIC WORKS SUPPORT FEE
(Fee covers initial review and two resubmittals)
The fee will be charged for all projects related to approved commercial, multifamily, residential, or mixed-use Planning Applications.

GENERAL PLAN MAINTENANCE FEE

STATE TAX
Strong motion instrumentation and seismic hazard mapping (Fee set by State of California).

BUILDING STANDARDS ADMINISTRATION SPECIAL

REVOLVING FUND

TECHNOLOGY FEE

VIOLATION OF STOP WORK ORDER

CONSTRUCTION WITHOUT A PERMIT
Penalty incurred when any construction is performed without a permit.
*NOTE: The Building Official may adjust the construction valuation related to the scope of work performed without a permit.

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UNIT FEE

COMMUNITY DEVELOPMENT

BUILDING DIVISION

DESCRIPTION OF SERVICES
BUILDING PLAN REVIEW FEESIV.

A. Per Hr (Min. 2 Hours) $282.78
B. Per Hr (Min. 1 Hour) $282.78
C. Per Hr
(Min. 1/2 Hour)
$294.87
D. Per Reactivation $176.04
E. Per Hour $244.27
F. Each $644.77
G. Each $907.73
H. $217.85
I. Per Permit $100.00*
J. Each $905.00
K.

1. Single Family Dwellings/Duplex's Flat Fee $539.14

2. Multi-Family, Mixed Use/Commercial
0-5,000 Sq Ft Flat Fee $539.14
Over 5,000 Sq Ft Flat Fee $962.75
L.

1. Bathroom or Kitchen Remodels - Per RemodelEach Combination Permit $719.58 M. Flat Fee $430.21
N. Flat Fee $642.56
O. Each $648.06
P.

Each $2,831.57
Each $2,031.12
Each $1,455.43
Q. Each $1,454.02
MISC. INSPECTIONS AND FEES
Applicable to building, plumbing, electrical and mechanical permits.

INSPECTIONS OUTSIDE OF NORMAL BUINESS
HOURS

REINSPECTION FEE

PLAN REVIEW REQUIRED BY CHANGES, ADDITIONS

OR REVISIONS TO APPROVED PLANS, OR MORE

THAN TWO RECHECKS
REACTIVIATION FEE FOR EXPIRED PERMITS (Use
50% of original permit fee if permit fee is less than the reactivation fee)

APPLICATION FOR DEMOLITION OF RESIDENTIAL

UNITS WHICH HAVE BEEN DECLARED A PUBLIC

NUISANCE OR WHICH ARE BEING DEMOLISHED ON

APPROVAL OF THE BUILDING OFFICIAL UNDER
SECTION 23.06.100.

APPLICATION FOR ALTERNATE MATERIALS AND

CODE INTERPRETATIONS

PERMITS FOR SMALL ANIMAL & FOWL

RE-ROOF'S

COMBINATION BUILDING, PLUMBING, ELECTRICAL,

AND MECHANICAL PERMITS FOR MINOR
RESIDENTIAL REMODELS:

HARDSHIP WAIVER FOR DISABLED ACCESS

REQUIREMENTS

WINDOW REPLACEMENTS FOR SINGLE FAMILY
AND DUPLEX (same location, same size, 5 maximum)

WINDOW REPLACEMENTS FOR SINGLE FAMILY
AND DUPLEX (same location, same size, more than 5)

PROTECTED TREE REMOVAL PERMIT
ADDRESS ASSIGNMENT FEE to be charged when
assignment is not required as a conditioin of construction; charge for non-essential address changes only
See Parks & rec section page 8 for other costs VII. PARK

AND LANDSCAPE RESOURCES

CALIFORNIA'S EARTHQUAKE BRACE AND BOLT

RETROFIT PROGRAM

ACCESSORY DWELLING UNITS

JUNIOR ACCESSORY DWELLING UNITS
Remodel
New Construction
Eligible Manufacture, Pre-Fab, or Pre-Approved

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UNIT FEE

COMMUNITY DEVELOPMENT

BUILDING DIVISION

DESCRIPTION OF SERVICES
BUILDING PLAN REVIEW FEESIV.

R. Flat Fee $450.00
S.

1. Single Family Dwellings Each Combination Permit $450.00

2. Multi-family Buildings
Up to 15 kW Each $450.00
16 kW and up Each $465.00
+ $15.00 for each additional kW

3. Commercial Buildings
Up to 50 kW Each $1,000.00
51 kW to 250 kW Each $1,007.00
+ $7.00 for each additional kW up to 250 kW
251 kW and up Each $2,405.00
+ $5.00 for each additional kW over 250 kW
T.

1. Single Family Dwellings Each Combination Permit $450.00

2. Multi-family Buildings
Up to 15 kWth Each $450.00
16 kWth and up Each $450.00
+ $15.00 for each additional kW

3. Commercial Buildings
Up to 30 kWth Each $1,000.00
31 kWth to 260 kWth Each $1,007.00
+ $7.00 for each additional kWth up to 260 kWth
261 kWth and up Each $2,615.00
+ $5.00 for each additional kWth over 260 kWth
U.

1. Single Family Dwellings & Duplexes Each $213.45

2. Multi-Family/Commercial (Level I/II)
1-6 Stations Flat Fee $600.76
7+ Stations Flat Fee $1,129.99
Multi-Family/Commercial (Level III)
1-6 Stations Each $981.45
7+ Stations Each $1,464.47
V. Each $481.92
W. Each $240.96
V. ELECTRICAL PERMIT FEES
A. RESIDENTIAL ELECTRICAL PERMIT FEE Each $289.37
B. COMMERCIAL ELECTRICAL PERMIT FEE Each $1,245.52
C. Sq Ft. $0.24
D. Sq Ft. $924.24
E. Each $289.37
MISC. INSPECTIONS AND FEES (continued)
Applicable to building, plumbing, electrical and mechanical permits.

SOLAR ENERGY SYSTEMS (Fee set by State of California
AB-1124; sunsets 1/1/2025)
SOLAR THERMAL SYSTEMS (Fee set by State of
California AB-1124; sunsets 1/1/2025)

ELECTRICAL VEHICLE CHARGING STATIONS
NEW ENERGY STORAGE SYSTEMS ONLY (Fee set by
State of California AB-1124; sunsets 1/1/2025)

ELECTRICAL REWIRING FOR SFR AND DUPLEX

TEMPORARY CERTIFICATE OF OCCUPANCY

CREATE A CERTIFICATE OF OCCUPANCY WHEN

ONE DOES NOT EXIST OR IS NOT REQUIRED BY
CODE = 50% OF TCO FEE
COMMERCIAL TENANT IMPROVEMENTS:

ELECTRICAL WORK ONLY

TEMPORARY ELECTRICAL POWER POLE

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UNIT FEE

COMMUNITY DEVELOPMENT

BUILDING DIVISION

DESCRIPTION OF SERVICES
BUILDING PLAN REVIEW FEESVI. MECHANICAL PERMIT FEES
A. RESIDENTIAL MECHANICAL PERMIT FEE Each $289.37
B. COMMERCIAL MECHANICAL PERMIT FEE Each $962.75
C. Sq Ft. $0.24
D. Each $828.51
VII. PLUMBING PERMIT FEES
A. RESIDENTIAL PLUMBING PERMIT FEE Each $289.37
B. COMMERCIAL PLUMBING PERMIT FEE Each $962.75
C. Sq Ft. $0.24
D. TANKLESS WATER HEATER Each $507.23
E. Each $924.24
F. Each $145.00
VIII. SIGN PERMIT FEES**
Permit fee determined by Commercial Valuation Table
Each $217.85
IX. CHILD CARE DEVELOPMENT FEE Per Sq. Ft.

Per Dwelling Unit $4,677.29
Per Dwelling Unit $3,373.46
B.

Per Sq. Ft. $0.39
Per Sq. Ft. $0.67
Per Sq. Ft. $0.22
Per Sq. Ft. $0.14
X.

A. Per Sq. Ft. $13.11
B. Per Sq. Ft. $6.55
C. Per Sq. Ft. $32.76
XI. Each 1.19% of valuation
COMMERCIAL TENANT IMPROVEMENTS:

MECHANICAL WORK ONLY

RETAIL, RESTAURANTS, AND SERVICES

OFFICE, RESEARCH & DEVELOPMENT USES, AND

MEDICAL OFFICES

ART IN PUBLIC PLACE FEE
The fee is applicable to commercial and multi-family residential projects exceeding three (3) million dollars in total building valuation, excluding land acquisition and off-site improvement costs.

2. Multi-family

3. Industrial

4. Hotel

COMMERCIAL LINKAGE FEE
(City Council adopted September 16, 2016 - effective November 16, 2016)
New commercial construction in excess of 5,000
Exempts public uses such as hospitals, nonprofit and government facilities, churches, schools and child care centers. Developers who enter written agreements to pay area standard wages to all construction workers on the project are entitled to a 25% reduction of the fee. Additionally, developers may provide construction of affordable housing units in lieu of the fee payment.

REPIPE FOR WATER SUPPLY SYSTEMS FOR SFR

AND DUPLEX

RESIDENTIAL HEAT PUMP WATER HEATER
Residential

1. Single-family

2. Office

1. Retail
Commercial

HVAC INSTALLATIONS (RELOCATIONS AND NEW

INSTALLATIONS FOR SFR AND DUPLEX)
COMMERCIAL TENANT IMPROVEMENTS:

PLUMBING WORK ONLY
All permanent signs
Temporary Banner (30-day)
**PENALTY: When a sign permit is required and a sign is installed prior to obtaining a permit, a double fee shall be charged.

HOTELS

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UNIT
I.

1. First Citation $100.00
If not Abated, Second Citation $200.00
If not Abated, Third Citation $500.00
II. First Citation $200.00
If not Abated, Second Citation $300.00
If not Abated, Third Citation $500.00
III. Each Case Actual Cost *
IV. Each Appeal $580.00
V. Each Inspection $100.00ABATEMENT ORDER VIOLATION CORRECTION RE-INSPECTION FEE

COMMUNITY DEVELOPMENT

CODE ENFORCEMENT

DESCRIPTION OF SERVICES FEE

NUISANCE ABATEMENT FEES FOR VIOLATIONS OF THE SMMC

WHICH ARE SUBJECT TO ADMINISTRATIVE CITATION PER
SMMC 1.10.

Violations of the SMMC Administrative Citation Ordinance which have been abated within 10 days of service and verified by the Code Enforcement Division have a reduced fee.

NUISANCE ABATEMENT FEES FOR VIOLATIONS OF THE SAME
SMMC SECTION WITHIN 12 MONTHS OF INITIAL CITATION
VIOLATIONS OF THE SMMC REQUIRING 1) ORDER OF
ABATEMENT, 2) AN INSPECTION OF SEIZURE WARRANT, 3) A

POSTING OF AN ORDER DESIGNATING THE PROPERTY AS
UNSAGE TO OCCUPY, 4) THE COMMENCEMENT OF THE CIVIL
LITIGATION PROCEEDINGS OR 5) SUMMARY ABATEMENT OF
HAZARDS.*Actual Cost includes all costs of abatement, including, but not limited to: code enforcement staff, and associated indirect costs, such as labor, equipment, private contractor, materials, materials storage, and all other costs reasonable and necessary to abate the nuisance.

APPEAL OF A DECISION OR ORDER TO ABATE

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CHARGE TYPE FEE OR INITIAL DEPOSIT
I. PLANNING APPLICATIONS
A. PLANNING APPLICATION(S)- ZONING ADMINISTRATOR

DECISION (SINGLE FAMILY ONLY OR CERTIFICATE OF

PUBLIC CONVENIENCE AND NECESSITY - ALCOHOLIC

BEVERAGES)
Initial Deposit $4,000.00
B. PLANNING APPLICATION(S)- ZONING ADMINISTRATOR
DECISION (OTHER THAN SINGLE FAMILY OR PCNs,
INCLUDES SB330 PRELIMINARY APPLICATIONS)
Initial Deposit $6,000.00
C. PLANNING APPLICATION(S)- PLANNING COMMISSION

DECISION - IF NO PRE-APPLICATION REQUIRED
Initial Deposit $10,000.00
D. PLANNING APPLICATION(S)- PLANNING COMMISSION

DECISION - IF PRE-APPLICATION REQUIRED
Initial Deposit $50,000.00
E. PLANNING APPLICATION(S)- PLANNING COMMISSION &

CITY COUNCIL DECISION
Initial Deposit $100,000.00
F. FENCE EXCEPTION SPAR PLANNING APPLICATIONInitial Deposit $2,000.00 G. SPECIAL USE PERMIT - DAY CARE FACILITIES Flat fee $2,000.00 H. ANNUAL REVIEW OF DEVELOPMENT AGREEMENTInitial Deposit $4,500.00 I. DESIGN REVIEW BY CONSULTING ARCHITECT (required for
projects with 6+ units, 10,000+ SF non-residential; or other projects as determined by City Resolution)
Initial Deposit $5,000.00
J. LARGE PROJECT PRE-APPLICATION Initial Deposit $25,000.00 K. INFORMATIONAL NEIGHBORHOOD MEETING (PRE-

APPLICATION) PUBLIC NOTICE LIST PREPARATION
Flat Fee $500.00
L. MODIFICATIONS OF APPROVED PLANNING APPLICATIONS-

ZONING ADMINISTRATOR DECISION
Initial Deposit $3,000.00
M.MODIFICATIONS OF APPROVED PLANNING APPLICATIONS-

PLANNING COMMISSION DECISION
Initial Deposit $10,000.00
N. ZONING VERIFICATION REQUESTS Flat fee $825.00
O. GENERAL PLAN CONFORMANCE REQUESTS Flat fee $1,650.00 II. ENVIRONMENTAL CLEARANCE (CEQA) PROCESSING
A. CATEGORICAL OR STATUTORY EXEMPTION (Excluding
Single Family and PCNs)
Initial Deposit $500.00
B. INITIAL STUDY/NEGATIVE DECLARATION Initial Deposit $5,000.00 C. INITIAL STUDY/EIR Initial Deposit $10,000.00
D. MANDATED FEDERAL, STATE OR COUNTY FEES (e.g., Fish
& Game CEQA Fee; Fish & Game Code §711.4; Negative
Declaration; EIR)
As Mandated by State N/A
III. CITY STAFF TIME
Planning Staff Hourly Rate $275.00
All City departments reviewing a planning application. Hourly Rate Actual Cost if no rate specified IV. MONITORING OF REQUIRED MITIGATION MEASUREInitial Deposit for Determined for each project.

V. INVESTIGATION
FEE for properties with code violations before or after planning approval.

Hourly Rate $275.00
VI. RESEARCH FEE
A. RETRIEVAL OF OFF-SITE PLANNING APPLICATION Flat Fee $180.20 B. RESEARCH REQUIRING EXTENSIVE STAFF TIME Hourly Rate $275.00 C. POST PLANNING APPLICATION PROJECT CONSULTATION Hourly Rate $275.00 VII.APPEALS
A. APPEAL FEE - ALL PLANNING APPLICATIONS Flat Fee $580.00 VIII. LANDSCAPE UNIT IN-LIEU FEES Per Landscape Unit $357.07

COMMUNITY DEVELOPMENT

PLANNING DIVISION

DESCRIPTION OF SERVICES

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CHARGE TYPE FEE OR INITIAL DEPOSIT

COMMUNITY DEVELOPMENT

PLANNING DIVISION

DESCRIPTION OF SERVICES
IX. SUBORDINATION PROCESSING FEE
Applies to requests to allow City Housing Program loans to subordinate to new mortgage lenders in conjunction with refinances.Per Loan $250.00 X.

A. Below Market Rate Unit Annual Monitoring Fee
Applies to BMR units in market rate housing developmentsPer Unit $100.00 B. Below Market Rate Research Fee
Applies to research requiring extensive housing staff timePer Hour $275.00 XI.

A. In Lieu Fees for Fractional Units

1. Rental

0.1 Housing Unit $34,255.00

0.2 Housing Unit $68,509.00

0.3 Housing Unit $102,764.00

0.4 Housing Unit $137,018.00

2. Owner

0.1 Housing Unit $31,438.00

0.2 Housing Unit $62,875.00

0.3 Housing Unit $94,312.00

0.4 Housing Unit $125,749.00
B. In Lieu Fee for Projects Less than 11 Units

1. Rental
5 Unit Project $171,273.00
6 Unit Project $205,527.00
7 Unit Project $239,782.00
8 Unit Project $274,037.00
9 Unit Project $308,291.00
10 Unit Project $342,545.00

2. Owner
5 Unit Project $157,187.00
6 Unit Project $188,624.00
7 Unit Project $220,062.00
8 Unit Project $251,498.00
9 Unit Project $282,936.00
10 Unit Project $314,373.00
XI. POLICIES RE: PLANNING FEES
A.

The cost for staff time expended by all city staff pursuant to a planning application shall be billed to the project account at the hourly rate in section III.

Under extenuating circumstances, the Community Development Director has the authority to set a deposit amount below the amount indicated in the fee schedule.
"Planning applications" include: site plan and architectural review; special use permit; temporary use permit; variance; site development permit; subdivision and parcel maps; reclassification; planned development; general plan amendment; specific plan amendment; code amendments regarding land use regulation; development agreements, downtown economic development permit; planned signing districts and freestanding signs over 8 feet in commercial districts, single family dwelling design review (SFDDR), mills act contract, historic building survey amendment, historic building demolition permit and other planning applications as set forth in Chapter 27 of the San Mateo Municipal Code.

BELOW MARKET RATE HOUSING FEE
A fee in lieu of constructing affordable housing units onsite per Below Market Rate program:

If the cost of the staff time spent on the application(s) is less than the amount of the deposit, the balance shall be refunded to the applicant.

If at any time before action is taken on an application, more than 70% of the deposit has been expended on the application, the applicant shall be required to pay an additional deposit.

No public hearing on a planning application shall be held unless all deposits requested have been fully paid. No application by an applicant shall be accepted as complete pursuant to title 27 of the San Mateo Municipal Code if that applicant has failed to pay amounts due and payable for another planning application.

The applicant is responsible for paying the costs of staff and consultant time incurred pursuant to any appeal.

The applicant shall pay the actual cost of any consultant services required to process a planning application including the environmental (CEQA) clearance processing.

BELOW MARKET RATE ADMIN FEES

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UNIT FEE
I.RETURNED CHECK PROCESSING CHARGE
(Non-sufficient fund checks and other issues) Each $25.00 II.STATE MANDATED DISABILITY ACCESS FEE (SB 1186)
On each Business Tax application and renewal Each $4.00 III. COLLECTION REFERRAL CHARGE Each $25.00

FINANCE

DESCRIPTION OF SERVICES

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UNIT FEE
I. FINES
A. OVERDUE MATERIAL

1. Adult Materials Per Day & Per Item N/A

2. Juvenile Materials Per Day & Per Item N/A
No overdue fines for borrowers ages 19 & under

3. Technology Lending Devices Per Day & Per Item $1.00
a. Cleaning Fee for Devices Per Item $10.00
B. OVERDUE MAXIMUM FINE

1. Adult Per Item N/A

2. Juvenile Per Item N/A
C. LINK + SERVICE

1. Overdue materials Per Day & Per Item N/A

2. Overdue maximum fine Per Item N/A

3. Replacement charges Per Item $115.00
II.FEES
A. Per Item Price of material
+ processing fee of $5.00
B. COPY CHARGES

1. Photocopy machine
a. Black/white copies Per Copy $0.15

2. Computer printer copy
a. Black/white copies Per Page After 3 Pages $0.15
b. Microform reader-printer Per Copy $0.15
c. Color computer printer copy Per Copy $0.30
C. COMMUNITY MEETING ROOMS, MAIN LIBRARY

1. Oak Room and courtyard
a. Non profit/not for profit (business hours) $215.00 for 1st 4 hours + $30 each additional hour
b. Non profit/not for profit (after hours) Per Hour $185.00 c. Resident (business hours) Per Hour $150.00
Resident (after hours) Per Hour $220.00
d. Non-Resident (business hours) Per Hour $220.00
Non-Resident (after hours) Per Hour $285.00
e. San Mateo Business (business hours) Per Hour $220.00 San Mateo Business (after hours) Per Hour $335.00
f. Non San Mateo Business (business hours) Per Hour $335.00 Non San Mateo Business (after hours) Per Hour $440.00
g. Music recitals Per Use (Up to 3 Hours) $170.00
h. Security/damage deposit Per Use $350.00

2. Laurel and Cedar Rooms
a. Non profit/not for profit (business hours) $120.00 for 1st 4 hours + $20 each additional hour
b. Non profit/not for profit (after hours) Per Hour $110.00 c. Resident (business hours) Per Hour $110.00
Resident (after hours) Per Hour $220.00
d. Non-Resident (business hours) Per Hour $150.00
Non-Resident (after hours) Per Hour $255.00
e. San Mateo Business (business hours) Per Hour $220.00 San Mateo Business (after hours) Per Hour $335.00
f. Non San Mateo Business (business hours) Per Hour $335.00 Non San Mateo Business (after hours) Per Hour $440.00
g. Security/damage deposit Per Use $255.00

REPLACEMENT CHARGE FOR EACH ITEM LOST OR

DAMAGED

LIBRARY

DESCRIPTION OF SERVICES

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UNIT FEE

LIBRARY

DESCRIPTION OF SERVICES
II.FEES (continued)

3. Library computer training room
a. Non profit/not for profit Use of:
1 -10 computers 4 Hours (Minimum) $170.00 per every 4 hrs 11 - 20 computers 4 Hours (Minimum) $210.00 per every 4 hrs 21 – 26 computers 4 Hours (Minimum) $265.00 per every 4 hrs b. Resident or Non-Resident Use of:
1 -10 computers 4 Hours (Minimum) $220.00 per every 4 hrs 11 - 20 computers 4 Hours (Minimum) $290.00 per every 4 hrs 21 – 26 computers 4 Hours (Minimum) $375.00 per every 4 hrs c. Security/damage deposit Per Use $500.00
d. A/V Technician Use of:
1 - 10 computers Per Use $40.00
11 - 20 computers Per Use $80.00
21 – 26 computers Per Use $140.00

4. Library – Other Areas
a. Other Library areas – fees to be determined on a case-by-case basis by City Librarian or designee
Per Hour/Per Area Up to $430.00
b. Security/damage deposit Per Use Up to $500.00

5. Miscellaneous Meeting Room Fees
a. A/V Technician Per Use $40.00
A/V Technician – special projects Per Hour $60.00
b. Portable Stage rental:

Single stage (8’x6’x16”) Per Use $185.00
Double stage (16’x6’x16”) Per Use $255.00
c. Conference Phone rental Per Use $40.00
d. Piano tuning (special request) Each $215.00
D. COMPUTER FILES STORAGE DEVICES

1. USB flash drive Each $15.00
E. MATERIAL RECOVERY FEE Per Account $10.00
F. LIBRARY LOGO REUSABLE BAGS Each $2.50
G.

1. One-time use fee per digital file for any medium
a. Personal/non profit use Each $20.00
b. For profit/commercial use Each $40.00
III.RESEARCH SERVICE
A. OBITUARY SEARCH SERVICE Each $20.00
Search for Non-San
Mateo County residents

USE FEES FOR PHOTOGRAPHS FROM DIGITAL ARCHIVES

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The following shall serve as the policy guidance for establishing a Recreation Activities Cost Recovery Plan, developing annual activity budgets, and establishing fees to be charged for recreation activities.

Policy Statement
The City of San Mateo Parks and Recreation Department Financial Sustainability Strategy intends to create organizational resilience by way of logical, intentional, and thoughtful guidelines for investment and spending decisions. The strategy encourages revenue generation strategies and practices that are fair, equitable, and responsible.

In alignment with the City of San Mateo’s Strive San Mateo General Plan 2040 Parks and Recreation Department goal COS-9 - Provide stable and adequate operational and capital funding for the parks and recreation system, the Department’s financial sustainability plan seeks to balance community investment with financial discipline to insure long-term sustainability of the Department. This policy guides the allocation of City resources to allow for the most equitable benefit to the community.

Subsidy/Cost Recovery
Cost recovery refers to offsetting the costs (expenses) of delivering services by way of revenues generated from fees and charges, sponsorships, donations, grants, and other alternative revenue streams. Alternatively, subsidy represent a tax source into the City. It is granted by a governmental entity; typically to remove some type of burden and often considered to be in the overall interest of the public. It is also given to promote a social good or an economic policy.

For example, a cost recovery level of 75% simply means that for each dollar spent on a service, 75-cents are generated from a revenue source (i.e., fees) with the remaining 25-cents covered by subsidies (i.e., taxes).

Service Categories
The development of categories which include like services are important when it comes to justifiable and equitable allocation of subsidy, cost recovery levels, and assignment of budget and general ledger lines to account for a category’s fiscal performance.

The benefits of this type of approach are two-fold. First, it is inefficient for the Department to determine cost recovery expectations by each individual service including facility, activity, or event. Secondly, categorizing by “type of service” or “likeness of service” discourages attempts to determine fees and charges (and therefore cost recovery decisions) based upon special interests, age-based services, or individual values.

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City of San Mateo Parks and Recreation Department
Financial Sustainability Policy

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San Mateo Parks and Recreation provides many services annually to the community. The following Service Categories represent the Department’s service menu and include Service Category definitions as well as example services.

Upon completion of a 12-month fiscal period, the City identified subsidy levels for each of the service categories.

Those subsidy percentages, or investment choices, are listed next to each of the service categories.)

1. Parks and Facilities - Access to parks, park amenities, and recreation facilities for all community members.

Examples: City of San Mateo Parks such as Casanova, Beresford Park, and Trinta.(95-100%)

2. Human Services - Services designed to support independence and community connection by providing or linking resources for those in need. Examples: Senior Transportation Services, Senior Lunch Services, Community Lectures. (90-100%)

3. City-Wide Events - Large-scale events appealing to a broad community segment regardless of age, ability, or family composition. These intensive events typically occur annually. Examples: Summer Concert Series, Fourth of July, Movies in the Park, Winter Wonderland. (75-100%)

4. Child Care - In-house childcare facilitated by City staff. Examples: Summer Camps, Afterschool Care, Care on No-School Days. (40-70%)

5. Beginner Activities - Classes, clinics, workshops, and other led/instructed activities aimed at acquiring or learning a new skill. Examples: Beginning Dance, Fitness, Swim Lessons. (25-50%)

6. Drop-In Activities - Self-directed activities that do not require registration or instruction but include supervision or oversight by staff and/or volunteers. Examples: Rec Lap Swim, Open Gym, Games, Crafts, Senior Movies.(25-50%)

7. Camps Contracted - Camps operated by third parties during school breaks, providing specialized enrichment for children. Examples: Science/Tech Camps, Musical Theater Camps, Dance Camps, Athletic Camps, Art Camps. (0-20%)

8. Competitive Activities - Organized competitive leagues without guided instruction. Examples: Adult Softball, Adult Volleyball.(0-20%)

9. Advanced Activities - Classes, clinics, workshops, and other led/instructed activities designed to advance or master a skill. Examples: Advanced Athletic Classes, Advanced Martial Art, Advanced Art. (0-20%)

10. Rentals - Reservable outdoor/indoor spaces and facilities available for exclusive use by individuals or groups.

Examples: Recreation/Community Center Rooms, Sports Fields, Picnic Areas. (0-20%)

11. Private/Semi-Private Activities - Individualized classes, clinics, workshops, and other led/instructed activities offered in a private or semi-private setting to meet specific needs, interests or skill sets. Examples: Private Music Lessons, Tech Tutoring, Private Swim Lessons. (0-20%) Note: Service Categories listed above are in order from those perceived to be Common Good Services (#1) to those seen as providing a more Exclusive Benefit Services (#11) as ranked by Department staff as well as San Mateo Parks and Recreation Commission representatives.

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Appendix: Financial Sustainability Model

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UNIT FEES EFFECTIVE
THROUGH 12/31/26

FEES EFFECTIVE
1/1/27
I. FACILITY RENTAL FEES
A.

Small Picnic Area (up to 30)
Beresford Park
Areas 1 or 3 Per Use $75.00 $77.00
Bocce Court Tables Per Use $75.00 $77.00
Per Use $75.00 $77.00
Indian Springs Park Per Use $75.00 $77.00
King Park Per Use $75.00 $77.00
Lakeshore Park Area 1, 2 or 3 Per Use $75.00 $77.00
Laurelwood Park Per Use $75.00 $77.00
Laurie Meadows Park Area 1 or 2 Per Use $75.00 $77.00
Paddock Park Per Use $75.00 $77.00
Medium Picnic Area (31-60)
Beresford Park Area 2 Per Use $98.00 $100.00
Casanova Park Per Use $98.00 $100.00
Central Park Area 2, 3, or 4 Per Use $98.00 $100.00
Joinville Park Area 1, 2 or 3 Per Use $98.00 $100.00
Los Prados Park Per Use $98.00 $100.00
Parkside Aquatic Park Per Use $98.00 $100.00
Ryder Park Area 1, or 2 Per Use $98.00 $100.00
Large Picnic Area (61+)
Central Park Area 1 Per Use $205.00 $210.00
Shoreview Park Per Use $205.00 $210.00
Beresford Park Shelter Per Use $246.00 $210.00
Picnic Cancellation Fee
At least 10 working days prior to the permit date Per Use $20.00 $20.00 Less than 10 working days prior to the permit date Per Use Total Fees Charged Become Non-
refundable
Total Fees Charged
Become Non-
refundable
Picnic Re-scheduling Fee Per Use $20.00 $20.00
Picnic Jumper Fee Per Use $29.00 $30.00
Picnic Catering Services Vendor Fee Per Use $29.00 $30.00 Non-resident picnic reservation surcharge Per Use $20.00 $20.00 Discount Per Use -25% -25%
B. RECREATION CENTER FACILTIES
Category 1 Per Hour $0.00 $0.00
Category 2 Per Hour $0.00 $0.00
Category 3 Per Hour $0.00 $0.00
Category 4 Per Hour $0.00 $0.00
Category 1 Per Use $41.00 $42.00
Category 2 Per Use $31.00 $32.00
Category 3 Per Use $26.00 $27.00
Category 4 Per Use $15.00 $16.00
Category 1 Per Hour $123.00 $126.00
Category 2 Per Hour $97.00 $100.00
Category 3 Per Hour $77.00 $79.00
Category 4 Per Hour $41.00 $42.00
Category 1 Per Hour $154.00 $158.00
Category 2 Per Hour $123.00 $126.00
Category 3 Per Hour $97.00 $100.00
Category 4 Per Hour $51.00 $52.00
Weekend/Non-operating Hours Surcharge Per Hour $51.00 $52.00 Rental Officer Per Hour $24.00 $25.00
Custodial Staff Per Hour $33.00 $34.00
Refundable Application Fee
Per Reservation $100.00 $103.00
Refundable Alcohol Security Deposit Per Reservation $250.00 $256.00 C. MISCELLANEOUS FEES
Alcohol Permit Fee (Private) Per Use $56.00 $58.00

PICNIC AREAS
Harborview Park
(Application Fee is charged to hold the reservation date. It will be applied towards remaining balance unless reservation is cancelled.) (All or part of this security deposit will be withheld if event goes past end time on contract or if there are damages to the property.)

PARKS AND RECREATION

DESCRIPTION OF SERVICES
Non-Profit groups Picnic Site Discount (Classification B) are eligible for 25% discount)
Classification A: City of San Mateo internal or sponsored meetings, activities or events approved by the Parks and Recreation Director or approved delegate.

Classification B: Non-Profit or Not-For-Profit groups serving the majority of City of San Mateo residents and whose membership is open to the general public. Non - Profit as defined as 501c through the IRS. Not-For-Profit as approved by the Parks and Recreation Director or approved delegate.

Classification C: Residents of the City of San Mateo
Non-resident, Business, and Schools (other than San Mateo Union High School District and San Mateo-Foster City School District per Section IV).

Additional Facility Fees

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PARKS AND RECREATION

UNIT FEES EFFECTIVE
THROUGH 12/31/26

FEES EFFECTIVE
1/1/27
D. FACILITY USE/CLEANUP FEE
All areas if needed Per Use $285.00 $292.00
E. SPECIAL PARK PERMITS
Filming for commercial purposes Hour $55.00 $56.00
P er Hour $57.00 $58.00
P er Hour $26.00 $27.00
Central outdoor stage
Special Event Fee (minimum two hours)
Special Event Alcohol Fee (Public) Per Use $281.00 $288.00 F. JAPANESE GARDEN OR ROSE GARDEN FEES
Resident First 2 hours $225.00 $231.00
Non-Resident First 2 hours $284.00 $291.00
Resident Extra Hours Per Additional Hour $110.00 $113.00 Non Resident Extra Hours Per Additional Hour $138.00 $142.00 Non-Profit Rate Per Booking (2 HOURS) $32.00 $33.00
Chair Set-up Per Use $30.00 $31.00
Per Use $158.00 $162.00
II.

Field Reservations
Priority 1 No fee No fee
Priority 2
Youth Field Player Fee (Per season) Per Player $8.00 $9.00 Weekday and Half Day Per Use $8.00 $9.00
Weekend/Holiday/Full Day Per Use $15.00 $16.00
Tournament Per Hour/Field $13.00 $14.00
Tournament Refundable Deposit Per Use/Field $280.00 $280.00 Priority 3-4
Youth Field Player Fee (Per season) Per Player $22.00 $23.00 Weekday and Half Day Per Use $32.00 $33.00
Weekend/Holiday/Full Day Per Use $55.00 $57.00
Tournament Per Hour/Field $28.00 $29.00
Tournament Refundable Deposit Per Use/Field $280.00 $280.00 Priority 5
Resident Adult Field Reservation Per Hour $27.00 $28.00 Priority 6
NR Adult Reservation Field Per Hour $34.00 $35.00
Camp or Clinic Fee
Soccer (Grass) Per Hour $55.00 $56.00
Soccer (Turf) Per Hour $65.00 $67.00
Baseball/Softball (Grass) Per Hour $44.00 $45.00
Baseball/Softball (Turf) Per Hour $55.00 $56.00
Non-Athletic based NP Field Reservation Per Hour $16.00 $17.00 Private Tournament Per Hour/Field $29.00 $30.00
Refundable Deposit Per Use/Field $280.00 $280.00
Light Charges Per Hour $30.00 $31.00
Fields - Unlocked Soccer Goal Fee Per Request $32.00 $33.00 Field Attendant Per Hour $23.00 $24.00
Tennis Court Rental for Organizations Per Hour $12.50 $13.00 Tennis Court Reservation Per Hour $9.50 $10.00
Bocce Courts (4 hours or less) Per Booking $11.50 $12.00 Bocce Courts (4+ hours) Per Booking $26.00 $27.00
Outdoor Fitness Fee Per Hour $27.00 $28.00
San Mateo High School Gymnasium Rentals
Gym Per Hour $108.00 $111.00
Lobby Per Hour $32.00 $33.00
Dance Studio Per Hour $44.00 $45.00
Multi-Purpose Room Per Hour $44.00 $45.00
Facility Specialist Per Hour $23.00 $24.00
Custodian Per Hour $32.00 $33.00
Tournament Refundable Deposit Per Use $280.00 $280.00
The approved applicant and/or organization will be responsible for any damage or loss sustained to the grounds, building, furnishings, and equipment (or unusual clean-up required), as a result of the applicant's an/or organization's occupancy of the facility.

DESCRIPTION OF SERVICES
Fee to rent Japanese or Rose Garden when renting in conjunction with Central Center
ATHLETICS (Priority Levels defined on page 8.9)

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PARKS AND RECREATION

UNIT FEES EFFECTIVE
THROUGH 12/31/26

FEES EFFECTIVE
1/1/27
III. AQUATICS - (See Classification Categories on page 8.9) A. CENTER RENTALS - (See pages 8.8 - 8.9)

JOINVILLE
Large Pool (includes Dressing Room)
Classification A No Charge No Charge
Classification B $26.00 $27.00
Classification C $37.00 $38.00
Non-Resident $45.00 $46.00
Small Pool (includes Dressing Room)
Classification A No Charge No Charge
Classification B $12.00 $13.00
Classification C $18.00 $19.00
Non-Resident $23.00 $24.00
Multi-Purpose Room See Community Centers
Category 4 (pg 8.11)
See Community Centers
Category 4 (pg 8.11)
Off Season Closure Period By negotiation - full cost
recovery
By negotiation - full cost
recovery

BIRTHDAY PARTY FEE
Reservation Fee/Deposit Includes 15 Guests $97.00 $99.00 Additional Guests Up to 20 Guests $6.00 $7.00

KING POOL
Both Pools (includes Dressing Room)
Classification A No Charge No Charge
Classification B $20.00 $21.00
Classification C $31.00 $32.00
Non-Resident $38.00 $39.00
Off Season Closure Period By negotiation - full cost
recovery
By negotiation - full cost
recovery
FACILITY PERS. RATES
Custodian Per Hour $33.00 $33.00
Facility Specialist Per Hour $24.00 $24.00

LIFEGUARDS
1st Guard - Senior Guard Per Hour Staff Rate Staff Rate 2nd & each additional Guard Per Hour Staff Rate Staff Rate IV. MISCELLANEOUS FEES
Volleyball net and standards rental Per Weekend $31.00 $32.00 Bocce Set Per Set $31.00 $32.00
Equipment Refundable Deposit $100.00 $100.00
Photocopies Per Page $0.15 $0.15
V. SCHOOL DISTRICT FEES
A.

VI.

SAN MATEO FOSTER CITY SCHOOL DISTRICT (SMFCSD)
Unless otherwise specified in an adopted facility use agreement, indoor and athletic facility fees shall be calculated administratively to be comparable to the SMFCSD fee schedule as it pertains to City use of similar SMFCSD facilities. Picnic and special park facility fees, and staffing fees charged to SMFCSD shall be at the rates described in other sections of the fee schedule. Pool fees for SMFCSD use shall be charged at the non-profit rate.

SPONSORSHIPS
The Parks and Recreation Director may adjust sponsorship, community booth and food vendor opportunities and fees available for certain events or programs, subject to factors including, but not limited to, event size, scope, location, and objectives. The availability and structure of sponsorship packages may vary by event or program, and not all sponsorship levels will necessarily be offered for every event. The fees shall not exceed the estimated and reasonable cost of conducting the event or program.

Fees shall be applied to the district and affiliated organizations (e.g. PTA, Boosters, Foundation) as follows:

SAN MATEO HIGH SCHOOL DISTRICT
Unless otherwise specified in an adopted facility use agreement, indoor, swimming pool and athletic facility fees shall be calculated administratively to be comparable to the SMUHSD fee schedule as it pertains to City use of similar SMUHSD facilities.

Picnic and special park facility fees, and staffing fees charged to SMUHSD shall be at the rates described in other sections of the fee schedule.

DESCRIPTION OF SERVICES

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PARKS AND RECREATION

UNIT FEES EFFECTIVE
THROUGH 6/30/26

FEES EFFECTIVE
7/1/26
VII. GOLF COURSE
A. GENERAL
Weekdays Per Round $45.00 $47.00
Weekday Twilight Per Round $34.00 $35.00
Weekday Super Twilight Per Round $24.00 $25.00
Weekends (Fri., Sat., Sun., Holiday) Per Round $62.00 $64.00 Weekend Twilight Per Round $42.00 $43.00
Weekend Super Twilight Per Round $32.00 $33.00
Weekday-back 9 Per Round $27.00 $29.00
Weekend-back 9 Per Round $31.00 $33.00
Sr. 10 Play Card Each $340.00 $160.00
B. RESIDENT
Weekdays Per Round $40.00 $42.00
Weekday Twilight Per Round $34.00 $36.00
Weekday Super Twilight Per Round $24.00 $25.00
Weekends (Fri., Sat., Sun., Holiday) Per Round $54.00 $56.00 Weekend Twilight Per Round $42.00 $43.00
Weekend Super Twilight Per Round $32.00 $33.00
Weekday-back 9 Per Round $27.00 $29.00
Weekend-back 9 Per Round $31.00 $33.00
Senior Weekdays Per Round $34.00 $36.00
Sr. 10 Play Card Each $290.00 $310.00
C. JUNIOR
Jr. Weekdays Per Round $17.00 $18.00
Jr. Weekend Per Round $22.00 $23.00
D. RESIDENT GOLF I.D. CARD Per Annual Fee $20.00 $20.00 E. RANGE BALLS (BUCKET) Small $8.00 $9.00
Medium $11.00 $12.00
Large $14.00 $15.00
F. MEMBERSHIP SUBSCRIPTION Per Month $29.99 $29.99

UNIT FEES EFFECTIVE
THROUGH 12/31/26

FEES EFFECTIVE
1/1/27
VIII. PARK AND LANDSCAPE RESOURCES
A. MEMORIAL BENCH Per Bench $2,714.00 $2,714.00
B. COMMUNITY GARDENS - Community Garden Plots Per Square Ft. $0.30 $0.30 C. Each $565.00 $580.00
D. MARINA LAGOON
Boating pass (power boats 5 hp and up) Annual $461.00 $473.00 Daily $41.00 $42.00
Boating pass (under 5 hp and sail over 8 ft.) Annual $256.00 $262.00 Daily $26.00 $26.00
E. Each $102.00 $102.00

UNIT FEES EFFECTIVE
THROUGH 6/30/26

FEES EFFECTIVE
7/1/26
Per Residential Unit Type: Per Unit* Per Unit*
Single Family $28,627.00 $29,971.00
Multi-family 2-4 Units $28,140.00 $29,461.00
Multi-family 5+ Units $20,448.00 $21,408.00
Single Family 2.94 persons per unit
Multi-family 2-4 units 2.89 persons per unit
Multi-family 5+ units 2.10 persons per unit
G. HERITAGE TREE PERMIT Per Permit $110.00 $113.00
Tree Replacement Cost (24" Box Tree) Per Tree $824.00 $845.00 Right of Way Tree Removal Per Hour Actual cost charged by a city designated private
tree care company
Actual cost charged by
a city designated private
tree care company
H. TREE REPLACEMENT COST (15 gallon) Each $515.00 $528.00 I. TREE REPLACEMENT COST (36 inch box) Each $1,631.00 $1,671.00 J. TREE REPLACEMENT COST (48 inch box) Each $3,294.00 $3,376.00 K. COMMEMORATIVE TREE Per Tree $1,115.00 $1,115.00
Access for construction right of way

DESCRIPTION OF SERVICES
Golf Fees - The Parks and Recreation Director may adjust green fee amounts for marketing and promotional activities as is necessary to encourage optimum play at the municipal golf courses.

HERITAGE TREE APPEAL TO PARK AND RECREATION COMMISSION
(Applicant Exempt from Fee)

TEMPORARY PARK ACCESS PERMIT

DESCRIPTION OF SERVICES
F. PARK IN-LIEU FEE / PARK IMPACT FEE FOR RESIDENTIAL PLANNING

APPLICATION PROJECTS INVOLVING PARCEL MAPS, SUBDIVISION AND OTHER MULTI-FAMILY RESIDENTIAL PROJECTS.
* Fee = Land Dedication Requirement x Median Land Value of $5,097,083.00 per acre adopted by City Council Resolution, where Land Dedication Requirement = [(Quantity of proposed dwelling units x population factor per dwelling unit type) less (quantity of existing dwelling units x population factor per dwelling unit type)] x (2 acres/ 1000 population) per Muni Code Section 26.64. The population factors per dwelling unit type are as follows:

DESCRIPTION OF SERVICES

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PARKS AND RECREATION
Standing Theatre Banquet Facility Room Category
Beresford Assembly 1
614 439 205 Beresford Social 3
359 256 120 Beresford Activity 3
540 385 180 Beresford Conference 4
Beresford Studio 4
333 238 111 Beresford Club 4
342 244 114 Central Activity A/B 2
265 189 88 Central Activity A 4
Central Stage 4
307 219 102 Central Lounge 4
254 181 85 Central Activity B 4
211 150 70 King Assembly 1
235 168 75 King Social A/B 2
King Studio 4
250 178 83 King Social A 4
125 89 42 King Conference 4
125 89 42 King Social B 4
84 60 28 King Gym 4
26 Joinville Pool Multipurpose 4
Shoreview Assembly 3
Shoreview Social 4
162 116 54 Sr. Center Assem/MP 1
170 122 57 Sr. Center Activity 3
Sr. Center Assem/MP A 4
101 72 34 Sr. Center Conference 4
158 113 53 Sr. Center Game Room 4
125 89 42 Sr. Center Library Room 4
158 113 53
182 130 61
150 107 50
Beresford Assembly
King Assembly

FACILITY CATEGORY TABLES
Facility Room
Category 1
Beresford Social
Sr. Center Activity
Beresford
Central Assembly
Beresford Conference
Activity
Shoreview Assembly
Beresford Studio B
Beresford Club
Beresford Studio A
Studio
Category 4
Activity A/B
Sr. Center Assembly
Central
King Social A/B
Beresford
Category 2
Category 3
King Social B
Central Lounge
Central Stage
Central Activity A
Shoreview Social
Joinville Pool Multipurpose
Studio
King
Activity B
Conference
Note - Capacities are fire safety maximums. Rental capacities may vary and are established by each center consistent with use needs.

Sr. Center Assem/MP A
King
Social A
King
Central

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PARKS AND RECREATION
Classification B:

Non-profit and/or not-for-profit groups serving majority of City of San Mateo residents and whose membership is open to Classification C:

FACILITY PERMIT CLASSIFICATION DEFINITIONS
Classification A:

City of San Mateo internal or sponsored meetings, activities or events as approved by the Parks and Recreation Director or Youth or Adult non-resident groups, teams, or individuals. Nonresident is defined as having an organization address outside Programs conducted by Elementary Schools (K-8) within the City of San Mateo. Also programs conducted by organizations

ATHLETICS FIELD PRIORITIES
Priority 1:

Programs and activities conducted or sponsored by the City of San Mateo. This includes the San Mateo Police Activities Priority 6:

Priority 3:

Programs conducted by private high schools within the City of San Mateo. Also, programs conducted by organizations in Priority 4:

Programs conducted by organizations in which participants must "tryout" or be selected based on skill level. Organizations Resident of the City of San Mateo (Simplified Definition) Priority 2:

Non-Resident:

Non-Resident, Businesses, and schools (other than San Mateo Union High School District and San Mateo-Foster City Priority 5:

A. Adult resident sports groups or teams.

B. Resident private rentals.

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UNIT
I. PERMITS
A. MASSAGE ESTABLISHMENT:

1. Establishment Certificate for Non-Practitioner Owners Base Fee for Processing $669.00
+ Actual Time Spent x Rate Per
Hour as Appropriate

2. Establishment Certificate for Owner/Practitioners
Verification/Processing/Safety Inspection Base Fee for Processing $332.00 + Actual Time Spent x Rate Per
Hour as Appropriate
B. MASSAGE PRACTITIONER OFF- PREMISE
Verification/Processing Each $61.00
C. TANNING SALON

1. Tanning Facility Application Fee Each $566.00

2. Tanning Facility Biyearly Renewal Fee Each Facility $92.00 D. TAXI CAB DRIVER Investigation/Processing
New/Renewal $126.00 1
E. TAXI CAB INSPECTION $152.00 2
F. ENTERTAINMENT PERMIT Each $363.00
G. TOW SERVICE

1. Tow Truck Application Fee $331.00 1

2. Tow Truck Rotation List $50.00

3. Tow Truck Licensing Fee $3.00
H. Fee/Per Hour $181.00
I. Each $67.00
II. COPIES OF REPORTS
A. ACCIDENT REPORTS Per Page $0.15
B. CAD REPORTS Per Page $0.15
C. ARREST REPORTS Per Page $0.15
D. CLEARANCE LETTER Each $10.00
E. PUBLIC RECORDS REQUEST Per Page $0.15
III. VIDEO/AUDIO TAPE RECORDS AND PHOTOS
A. VIDEO RECORDINGS

1. Each $12.00
B. PHOTOS Each $5.00
IV. Each $15.00
V.

A. Per 1/4 Hour $6.00
B. Per Page $0.10
C. Each Actual Cost
DVD / CD / Flash drive Recording

FILING OF REPORT OF REPOSSESSION
(State Law GC 41612)

SUBPOENA DUCES TECUM
(State Law CEC 1563)
CLERICAL COSTS (Charged on a 1/4 hr basis w/the hrly rate set at $24.00) STANDARD REPRODUCTION OF DOCUMENTS OF A SIZE OF 8 1/2 X 14 INCHES OR LESS

REPRODUCTION OF OVERSIZE DOCUMENTS, DOCUMENTS

REQUIRING SPECIAL PROCESSING, POSTAGE, RETRIEVAL/RETURN

OF RECORDS HELD OFF-SITE
POLICE

DESCRIPTION OF SERVICES FEE
Background Investigation/Verification/ Processing/Safety Inspection

PROJECT PLAN CHECKING FEE ON BUILDING PERMITS

SECONDHAND DEALER/PAWNBROKER PERMIT

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149 of 289

POLICE
UNIT
VI. FALSE ALARMS
First alarm starting each fiscal year (7/1/21) One Free 2nd & over Each $121.00
VII. Each As determined by the County
VIII. OFFICER RESPONSE
A. Per Hour $101.00
B. Per Hour $101.00
Per Officer (one (1) hour min.)
C.

See “SPECIAL COMMUNITY EVENTS PERMIT” Section
D. Each $275.00
(per CA Government Code
68097.2)
IX. VEHICLE RELEASES
A. IMPOUNDED/STORED VEHICLE Each $82.00
X. One $125.00
Additional $80.00
XI. OUTSIDE DETAIL RATES 3, 4
Police Officer Per Hour $132.11
Police Sergeant Per Hour $158.51
Community Service Officer Per Hour $79.93
Dispatcher Per Hour $95.22
Senior Dispatcher Per Hour $104.67
Police Vehicle Abatement Officer Per Hour $64.17
Contracted Parking Enforcement Officer Per Hour $50.09
Police Officer Per Hour $165.14
Police Sergeant Per Hour $198.14
Community Service Officer Per Hour $99.91
Dispatcher Per Hour $119.02
Senior Dispatcher Per Hour $130.84
Police Vehicle Abatement Officer Per Hour $80.21
Contracted Parking Enforcement Officer Per Hour $62.61
Police Department Footnotes:
1 Plus prevailing State, Federal and County Fees for fingerprinting of applicants that are at the following costs:

DOJ Prevailing Fee $32.00
FBI Prevailing Fee $17.00
County Prevailing Fee $5.00
$54.00
2 3
4 In the event the Police Department must augment staffing of an outside detail with personnel from an allied agency, the outside detail rate charged shall be commensurate to the actual rate which is charged by that agency, which may be higher/lower than the rate listed.

The rates charged for Outside Detail may be updated during the Fiscal Year to reflect negotiated salary increases and ensure full cost recovery.

Category B: Fund raising events organized, conducted and sponsored by registered non- profit organizations.

Category C: Events sponsored by for-profit business or non-tax-exempt organizations.

The fee will include up to two re-inspections at no additional cost. Additional inspections will be billed at 50% of the original cost.

OUTSIDE DETAIL
CIVIL SUBPOENA WITNESS FEE DEPOSIT (Governed by State Law).

Actual costs will be charged
(excluding vehicles towed exclusively under the authority of VC 22651(c), (g), (k), (o), (i.)(l), or VC 226.55.5).

Category A: City organized, conducted, sponsored, or co-sponsored events, or non- profit sponsored events that benefit city programs.

DESCRIPTION OF SERVICES FEE
BOOKING FEE (UPON CONVICTION) STATE LAW SECTION 29550.1.

EMERGENCY RESPONSE TO DRIVING UNDER THE INFLUENCE (DUI) upon conviction (Gov't Code Section 53150-58)

DISTURBANCE SERVICE FEE
(loud parties, barking dogs, etc.)

STORAGE OF FIREARM
(Includes safekeeping)

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San Mateo City CouncilApril 6, 2026

San Mateo City Council
April 6, 2026