Professional Consultant Services Page 1 of 18
Rev 5/25
AGREEMENT WITH 4LEAF, INC
FOR PROFESSIONAL CONSULTANT SERVICES
FOR
ON-CALL BUILDING SUPPORT SERVICES
This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and 4LEAF, INC., a California Corporation (“CONSULTANT”), whose address is 2126 Rheem Drive, Pleasanton, CA 94588.
RECITALS:
A. CITY desires certain on-call building support service services hereinafter described.
B. CITY desires to engage CONSULTANT to provide these on-call building support services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONSULTANT represents that it is qualified to furnish the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT's work.
Professional Consultant Services Page 2 of 18
Rev 5/25
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on July 1, 2026 and be completed on June 30, 2031.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee in an amount not to exceed $1,000,000, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.
SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CITY's payment of the amount required to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to CITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the performance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not.
SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.
SECTION 9 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
Professional Consultant Services Page 3 of 18
Rev 5/25
SECTION 10 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.
SECTION 11 - INDEMNITY
CONSULTANT agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s performance of this Agreement, except those claims arising out of CITY’s sole negligence or willful misconduct. CONSULTANT agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. The CONSULTANT’S duty to indemnify shall survive expiration or early termination of this Agreement.
SECTION 12 - INSURANCE
CONSULTANT shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) the insurance specified in Exhibit C to this Agreement.
SECTION 13 - NON-ASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.
SECTION 14 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
Professional Consultant Services Page 4 of 18
Rev 5/25
SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 16 - SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 17 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.
SECTION 18 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.
SECTION 19 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
Professional Consultant Services Page 5 of 18
Rev 5/25
SECTION 20 - LITIGATION
CONSULTANT shall testify at CITY'S request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.
SECTION 21 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: Mike Titsworth
City of San Mateo
330 W. 20th Ave
San Mateo, CA 94403
To CONSULTANT: 4LEAF, Inc.
2126 Rheem Drive
Pleasanton, CA 94588
SECTION 22 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.
This document may be amended only by written instrument, signed by both CITY and CONSULTANT.
Professional Consultant Services Page 6 of 18
Rev 5/25
SECTION 23 - CONFLICTS
In the event of any conflict between the provisions of this Agreement and any other referenced exhibit or document attached to this Agreement, the language and terms of this Agreement shall control.
SECTION 24 - AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party.
SECTION 24 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
Professional Consultant Services Page 7 of 18
Rev 5/25
IN WITNESS WHEREOF, CITY OF SAN MATEO and 4LEAF, INC. have executed this Agreement the day and year first above written.
CITY OF SAN MATEO
CONSULTANT
Zachary Dahl
Community Development Director
Date Kevin J. Duggan
Its Authorized Agent
President,
4LEAF, Inc.
Date
APPROVED AS TO FORM
Mazarin Vakharia
Assistant City Attorney
Date
Attachments:
Exhibit A: Scope of Services
Exhibit B: Fee Rates
Exhibit C: Insurance Requirements
Professional Consultant Services Page 8 of 18
Rev 5/25
EXHIBIT A
SCOPE OF SERVICES
Plan Review Services
Consultant will provide Plan Review for any and all types of structures to ensure compliance with all adopted codes, local ordinances (including Tier 1 of Cal Green, if required) and State and federal laws that pertain to Building and Safety, and for compliance with the adopted International Code Council (ICC) Building, Plumbing, Electrical, Mechanical, National Fire Protection codes and standards, and the Accessibility and Noise and Energy Conservation requirements as mandated by the State of California Title 24, State of California Water Efficient Landscape Ordinance, the State of California Certified Access Specialist (CASp) compliance and all other applicable codes / ordinances. We provide these services for project types including Single-Family Dwellings, large Multi-Family Mixed-Use Dwelling Units, Commercial, and Industrial.
Delivery Models
• On-Site Review: Consultant will deploy Registered Professional Engineers to City’s facility to perform structural and non-structural reviews. This provides the City with immediate access to expertise in life- safety, accessibility, and MEP (Mechanical, Electrical, Plumbing) compliance. • Off-Site & Electronic Review: Consultant utilizes a "Green Line" approach to deliver cost-effective, environmentally friendly digital reviews. This model provides the City and stakeholders with a secure online portal for real-time status tracking and seamless collaboration.
Approach
The specific building plan review responsibilities will include, but are not limited to:
• Examining plans, drawings, specifications, computations documents, soils reports, and additional data;
• Ascertaining whether projects are in accordance with applicable building and fire codes, and City ordinances, including but not limited to Title 24 and Title 25; • Performing such reviews as structural, MEP, green building, fire and life safety, grading and drainage; • Reviewing plans to ensure conformity to the required strengths, stresses, strains, loads, and stability as per the applicable laws;
• Reviewing plans to ensure conformity with use and occupancy classification, general building heights and areas, types of construction, fire resistance construction and protection systems, means of egress, accessibility, structural design, soils and foundations; and masonry; • Providing additional plan review services as requested by the City; • Conducting all plan review at the City Department or at a site mutually agreed upon in writing and; • Supplying all plan review staff with all code books and other basic professional references.
Turn-Around Times
Off-site plan reviews are performed at Consultant’s office, with plans transmitted by personal delivery or overnight service. Consultant’s standard turn-around times are within 10 business days for residential plan reviews and within 10 days for commercial/industrial plan reviews; however, these timeframes are negotiable based on City’s needs. 4LEAF also provides Fire Plan Review services.
Type of
Plans
Transportati
on
Initial
Review
Resubmittal
Review
Resubmittal
Review #2
Expedited
Review
Expedited
Resubmittal
Professional Consultant Services Page 9 of 18
Rev 5/25
*Residential < 24 Hours
(pick up &
delivery)
< 10 Days < 5 Days < 5 Days < 5 Days < 3 Days
**Multi-
Family
< 24 Hours
(pick up &
delivery)
< 10 Days < 5 Days < 5 Days < 5 Days < 3 Days
Commercial < 24 Hours
(pick up &
delivery)
< 10 Days < 5 Days < 5 Days < 5 Days < 3 Days
***Large
Commercial
> 15,000 s.f.
< 24 Hours
(pick up &
delivery)
Negotiable Negotiable Negotiable Negotiable Negotiable *Larger complex plan reviews can be negotiated to achieve the best possible pricing. 4LEAF has a proven track record of working with municipalities to provide expedited reviews with special discounted pricing.
Pick-up of all plans will be performed by 4LEAF staff within 24 hours of the City’s phone call or e-mail. 4LEAF prefers to pick-up and deliver the plans in person to communicate information that may be pertinent to the project and maintain consistent communication. At no additional cost, 4LEAF staff will transport the plans to and from the City upon a phone call to the 4LEAF office or simply e-mail [email protected].
Permit Technician Services
Consultant technicians are dedicated to delivering accurate information and exceptional customer service to residents, contractors, and developers.
Core Responsibilities
• Permit Intake & Quality Control: Reviewing plans for completeness, verifying accuracy, and coordinating routing to relevant agencies.
• Financial & Procedural Support: Calculating permit fees, assisting with applications, and explaining local ordinances to stakeholders.
• Data & Record Management: Operating computerized permit systems, inputting inspection data, and maintaining secure building permit files.
• Public Liaison: Managing high-volume counter and phone inquiries to ensure timely project progression and code compliance.
Inspection Services
Consultant maintains a team of 200+ ICC Certified Building, CASp, OSHPD/DSA, Fire, and Construction Inspectors committed to project durations throughout California. They ensure immediate scalability by leveraging one of the largest databases of qualified personnel, including full-time, idle, and pre-qualified staff. 4LEAF provides all inspectors with necessary tools, equipment, current code books, and necessary supplement al training to facilitate seamless municipal integration. 4LEAF can provide interim or full-time inspectors same-day or within one business day— simply call, email, or text Consultant’s assigned Project Manager for an immediate response.
Consultant’s on-call database is utilized for all Consultant’s clients for as-needed requests.
Service Availability
• Periodic Inspection Services
Available Next Day
• Immediate fulfillment for as-needed municipal requests. • Part-Time Inspection Services
Available Next Day
Professional Consultant Services Page 10 of 18 Rev 5/25
• Flexible staffing for any duration; schedules coordinated by Consultant’s PM. • Full-Time Inspection Services
Available Two Days or Less
• Reliable coverage across all major state regions and valleys. • Project Specific Inspection Services
Available Two Days or Less
• Dedicated services for large-scale, developer-funded projects (e.g., Palo Alto, Cupertino).
Inspection Technology
4LEAF utilizes industry-leading reporting technologies, including GoFormz and Consultant’s proprietary elas.™ platform.
Advanced Documentation & elas™
Consultant’s innovative technology ensures all project data is securely stored in the cloud and accessible via a 24/7 Client Portal. Key features include:
• Real-Time Reporting: Inspectors use iPads to provide detailed notes, mobile signatures, and instantaneous photo attachments.
• Seamless Integration: elas.™ syncs with City platforms to share inspection logs, plan review comments, and CBO certifications.
• Transparency: Designated City personnel gain real-time updates, ensuring the full project team works from a unified, up-to-date data set.
Code Enforcement Services
Consultant’s Code Enforcement personnel are certified through the International Code Council, CACEO, and various training programs offered through accredited institutions. In addition, most of consultant’s personnel hold a PC832, ICC Property Maintenance and Housing Inspector, and/or CACEO.
Services Offered
• Blight Enforcement: Identifying and enforcing laws related to the maintenance of private property, addressing conditions like overgrown weeds, trash, debris, and graffiti. • Community Outreach: Reviewing and enhancing current outreach initiatives, including community events, pamphlets, social media engagement, and municipal code enforcement web pages.
• Hearing Officers: Providing seasoned officers to handle violations, make knowledgeable determinations, and issue fines or compliance extensions. • Inspections: Performing lawful inspections respecting residents' privacy and security, ensuring compliance with applicable codes and standards. • Lead Abatement: Ensuring proper lead-safe practices in the removal of lead-based paint, protecting citizens from exposure.
• Massage Parlor Enforcement: Conducting routine compliance inspections and assisting undercover stings with partnering agencies to identify and mitigate illegal activities in massage parlors.
• Parking Enforcement: Conducting routine patrol of the City to ensure compliance with local and state parking regulations.
• Policy Review: Reviewing and defining current policies and procedures to set clear expectations for the Code Enforcement Program.
• Program Analysis: Conducting investigative inspections, reviewing citations, and providing guidance for resolving high caseloads along commercial corridors.
Professional Consultant Services Page 11 of 18 Rev 5/25
• Program Development: Collaborating with clients to enhance the Code Enforcement Program, including policy creation, training manuals, and public education materials. • Project-Specific Assignments: Consulting on long-standing cases, providing expert analysis, and developing step-by-step strategies for compliance.
• Stormwater Enforcement: Inspecting stormwater management infrastructure and addressing violations related to erosion control and illegal dumping. • Tobacco Enforcement: Ensuring retailers comply with licensing and notification requirements, including workplace smoking and vaping prohibitions. • Training: Offering field training, including ride-alongs, to enhance communication, technical skills, and enforcement of municipal codes.
• Vendor Enforcement: Enforcing state and local laws regarding unpermitted vending, issuing citations, and providing strategic planning for large-scale vending activities. • Zoning: Verifying that development and construction align with approved zoning plans, addressing issues such as illegal operations and pollution control.
Code Enforcement Services
Consultant’s Code Enforcement personnel are certified through the International Code Council, CACEO, and various training programs offered through accredited institutions. In addition, most of consultant’s personnel hold a PC832, ICC Property Maintenance and Housing Inspector, and/or CACEO.
Services Offered
• Blight Enforcement: Identifying and enforcing laws related to the maintenance of private property, addressing conditions like overgrown weeds, trash, debris, and graffiti. • Community Outreach: Reviewing and enhancing current outreach initiatives, including community events, pamphlets, social media engagement, and municipal code enforcement web pages.
• Hearing Officers: Providing seasoned officers to handle violations, make knowledgeable determinations, and issue fines or compliance extensions. • Inspections: Performing lawful inspections respecting residents' privacy and security, ensuring compliance with applicable codes and standards. • Lead Abatement: Ensuring proper lead-safe practices in the removal of lead-based paint, protecting citizens from exposure.
• Massage Parlor Enforcement: Conducting routine compliance inspections and assisting undercover stings with partnering agencies to identify and mitigate illegal activities in massage parlors.
• Parking Enforcement: Conducting routine patrol of the City to ensure compliance with local and state parking regulations.
• Policy Review: Reviewing and defining current policies and procedures to set clear expectations for the Code Enforcement Program.
• Program Analysis: Conducting investigative inspections, reviewing citations, and providing guidance for resolving high caseloads along commercial corridors. • Program Development: Collaborating with clients to enhance the Code Enforcement Program, including policy creation, training manuals, and public education materials. • Project-Specific Assignments: Consulting on long-standing cases, providing expert analysis, and developing step-by-step strategies for compliance.
• Stormwater Enforcement: Inspecting stormwater management infrastructure and addressing violations related to erosion control and illegal dumping.
Professional Consultant Services Page 12 of 18 Rev 5/25
• Tobacco Enforcement: Ensuring retailers comply with licensing and notification requirements, including workplace smoking and vaping prohibitions. • Training: Offering field training, including ride-alongs, to enhance communication, technical skills, and enforcement of municipal codes.
• Vendor Enforcement: Enforcing state and local laws regarding unpermitted vending, issuing citations, and providing strategic planning for large-scale vending activities. • Zoning: Verifying that development and construction align with approved zoning plans, addressing issues such as illegal operations and pollution control.
Planning Services
Consultant acknowledges that the City requires high-quality professional planners who can step in on an as-needed basis to handle current planning, long-range planning, and environmental review responsibilities.
Technical Expertise and Communication
Consultant’s Planners possess strong technical writing and report-preparation skills, conveying detailed analyses in an easy-to-understand manner. We translate policies, codes, and regulations into clear recommendations consistent with the City’s vision. Consultant’s team uses established application checklists to streamline project reviews, ensuring that all findings and conditions of approval are firmly rooted in adopted plans and regulations. Any recommendations or conditions of approval we propose are supported by careful, policy-based rationales that help decision-makers, applicants, and the community understand the basis for each action.
Collaborative, Solution-Oriented Delivery
Consultant’s staff are well-versed in project management and work seamlessly with other City departments and outside agencies (e.g. Caltrans, water districts, or regional boards) to ensure thorough interagency review and prompt feedback.
Staff Augmentation and Focused Support
Consultant’s Planning Division provides on-site and remote staff augmentation to fill vacancies, address staff shortages, or expedite time-sensitive projects. Consultant’s personnel are skilled at current planning tasks such as:
• Counter Intake and Public Inquiry Response: Consultant’s Planners serve as the first point of contact, providing professional and empathetic guidance on regulatory requirements, permit applications, and zoning policies.
• Project Application Processing: We handle everything from intake and project file creation to noticing requirements and completeness reviews under the Permit Streamlining Act.
Consultant’s team will quickly become familiar with City regulations, enabling applicants to receive accurate information and timely responses.
• Project Management and Case Assignment: Senior-level staff and supervisors coordinate case assignments based on complexity, ensuring each project receives the right expertise.
We are adept at updating forms and procedures where necessary to keep pace with changes to Planning and Housing regulations, providing clear, up-to-date documentation for both City staff and applicants.
Thorough Planning Review Process
Professional Consultant Services Page 13 of 18 Rev 5/25
Consultant’s Planners have processed a wide range of applications including commercial, residential, industrial, and mixed-use developments and are well-versed in discretionary review, design review, permit approvals, and conditions of approval. We conduct application completeness checks, facilitate environmental review (CEQA exemptions, Initial Studies, NDs, MNDs, and EIRs), and assist with public hearings. We also coordinate peer review of technical studies (e.g., Phase I/II hazardous materials, air quality, noise) to ensure consistency with local and state requirements. Throughout the process, we communicate updates to property owners, developers, and community members—offering professional, clear guidance that fosters transparency and understanding.
Professional Consultant Services Page 14 of 18 Rev 5/25
EXHIBIT B
FEE RATES
FY2026-2027 FEE SCHEDULE & BASIS OF CHARGES
FOR THE CITY OF SAN MATEO
All Rates are Subject to Basis of Charges
PLAN REVIEW COST STRUCTURE NOTES
Plan Review Percentage: 65%
Hourly Plan Review: $170 Structural Review
$150 Non-Structural Review
Fee includes:
• Initial review and two (2) rechecks.
Hourly charges apply after three (3) or
more rechecks.
• Shipping, courier, and electronic
service.
Building & Fire
Permit
Manager......................................................................................................................................$130/hour Senior Permit Technician ..................................................................... . . . . ..............................$110/hour Permit Technician .......................................................................................................................$100/hour Clerk/Administrator ......................................................................................................................$90/hour Chief Building Official..................................................................................................................$180/hour Senior Combination Building Inspector (Building Inspector III) ..................................................$145/hour Commercial Building Inspector (Building Inspector II) ...............................................................$130/hour Residential Building Inspector (Building Inspector I) ..................................................................$120/hour Civil Plan Review (Grading, Improvement Plans) .......................................................................$180/hour Structural Plan Review Engineer.................................................................................................$170/hour Non-Structural Plans Examiner...................................................................................................$150/hour Fire Prevention Officer ...............................................................................................................$165/hour Fire Protection Engineer (FPE) ...................................................................................................$225/hour Fire Plans Examiner.....................................................................................................................$175/hour Fire Inspector II ...........................................................................................................................$145/hour Fire Inspector I ............................................................................................................................$130/hour Inspector of Record ....................................................................................................................$170/hour Public Works Inspector ...............................................................................................................$165/hour DSA Class 1 / OSHPD A Inspector................................................................................................$165/hour DSA Class 2 / OSHPD B Inspector.................................................................................................$135/hour DSA Class 3 / OSHPD C Inspector.................................................................................................$120/hour Certified Access Specialist (CASp) ...............................................................................................$180/hour elas Software ..................................................................................................................$50/user monthly Hourly overtime charge per inspector ..............................................................................1.5 x hourly rate Mileage (for inspections performed within the City) ..........................................................IRS Rate + 20% Code Enforcement
Project Manager .......................................................................................................................$190/hour Director of Code Enforcement..................................................................................................$180/hour Senior Code Enforcement Officer.............................................................................................$145/hour Professional Consultant Services Page 15 of 18 Rev 5/25
Code Enforcement Officer ........................................................................................................$120/hour Administrative Support...............................................................................................................$90/hour Planning
Planning Director ......................................................................................................................$250/hour Regional/Policy Director ............................................................................................................$205/hour Principal/Planning Manager ......................................................................................................$185/hour Senior Planner ..........................................................................................................................$170/hour Historic Preservation Planner ...................................................................................................$170/hour Environmental Planner ..............................................................................................................$170/hour Landscape Plan Review ..............................................................................................................$170/hour GIS Specialist...............................................................................................................................$170/hour Associate Planner .......................................................................................................................$155/hour Assistant Planner .......................................................................................................................$125/hour Planning Technician ...................................................................................................................$110/hour
Project Management
Project Manager ........................................................................................................................$195/hour Principal-in-charge.. ................................................................................................................$285/hour
BASIS OF CHARGES
Rates are inclusive of “tools of the trade” such as forms, telephones, and consumables. • All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated otherwise. Services billed in 4-hour increments. • Approved expenses such as flights/ferry/hotels/etc. as well as subconsultants will be charged at cost plus 20%.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re- checks. This is not inclusive of holidays or the day of the pick-up of plans. • Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be within seven (7) days of receipt of the plans from the City. • Plan review of deferred submittals & revisions will be billed at the hourly rates listed. • All plan review services will be subject to a $320.00 minimum fee if percentage-based fee or two (2) hour minimum charge if hourly rates apply.
• Large complex plan reviews can be negotiated to achieve the best possible pricing. • All plan review services are billed on a percentage basis and includes the initial review and two (2) rechecks.
• Plan reviews will be billed on an hourly basis only after the initial review and two (2) rechecks unless otherwise agreed upon on a case-by-case basis. • Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• 4LEAF assumes that these rates reflect the FY2026-2027 contract period. There will be a 3% escalation for each subsequent Fiscal Year until at least FY2030-2031. (i.e. FY2027-2028, FY2028-2029, and so forth).
• Overtime and Premium time will be charged as follows:
• Regular time (work begun after 5AM or before 4PM) 1 x hourly rate • Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate Professional Consultant Services Page 16 of 18 Rev 5/25
• Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate • Overtime (over 8 hours Sat or 1st 8-hour Sun) 2 x hourly rate • Overtime (over 8 hours Sun or Holidays) 3 x hourly rate • Overtime will only be billed with prior authorization of the Director or other designated City personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• Client agrees that 4LEAF’s liability will be limited to the value of services provided.
Professional Consultant Services Page 17 of 18 Rev 5/25
EXHIBIT C
INSURANCE REQUIREMENTS
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.
If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
Professional Consultant Services Page 18 of 18 Rev 5/25
Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance.
CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.