CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-10986 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 4, 2026
SUBJECT:
On-Call Design Professional Services — Agreements
RECOMMENDATION:
Approve agreements for on-call professional design services agreements through December 31, 2029, with: Hilliard Architects for Americans with Disabilities Act (ADA) services in an amount not to exceed $120,000; Kier + Wright Civil Engineers + Surveyors, Inc. for surveying services in an amount not to exceed $175,000; HDR Engineering, Inc. for civil design services in an amount not to exceed $750,000; Kimley-Horn and Associates, Inc. for civil design services in an amount not to exceed $750,000; MNS Engineers, Inc. for civil design services in an amount not to exceed $750,000; Nichols Consulting Engineers, Chtd. for civil design services in an amount not to exceed $750,000; CSWST2 for stormwater design services in an amount not to exceed $750,000; Freyer & Laureta, Inc. for stormwater design services in an amount not to exceed $750,000; HDR Engineering, Inc. for stormwater design services in an amount not to exceed $750,000; Nichols Consulting Engineers, Chtd. For stormwater design services in an amount not to exceed $750,000; and Schaaf & Wheeler for stormwater design services in an amount not to exceed $750,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and execute any future no-cost amendments.
BACKGROUND:
On December 3, 2025, the Department of Public Works issued a request for proposals (RFP) to select qualified firms to provide on-call professional consulting services for accessibility-related services, surveying services, civil design services, and stormwater design services. These consultant services are needed to support the City in managing and implementing capital improvement projects and other departmental issues.
The City received a total of thirty-two (32) proposals and evaluated the proposals based on qualifications such as the firms’ understanding of the projects, experience with similar work, and the technical qualifications of key staff. The on-call consulting firms recommended by staff for each specialization, along with their respective recommended agreement amounts, are summarized in the accompanying table. The not-to-exceed contract amounts for each consultant are based on the type of services to be provided and the estimated level of effort required.
Consultant Service Award Amount Not
to Exceed Duration
Hilliard Architects ADA $120,000 3 years
Kier + Wright Civil Engineers + Surveyors, Inc. Survey $175,000 3 years HDR Engineering, Inc. Civil Design $750,000 3 years
Kimley-Horn and Associates, Inc. Civil Design $750,000 3 years MNS Engineers, Inc. Civil Design $750,000 3 years
Nichols Consulting Engineers, Chtd. Civil Design $750,000 3 years
CITY OF SAN MATEO
CSWST2 Stormwater Design $750,000 3 years
Freyer & Laureta Stormwater Design $750,000 3 years
HDR Engineering, Inc. Stormwater Design $750,000 3 years Nichols Consulting Engineers, Chtd. Stormwater Design $750,000 3 years Schaaf & Wheeler Stormwater Design $750,000 3 years
The proposed terms of the agreements are through December 31, 2029, unless amended. Staff will issue task orders based on team availabilities and will solicit proposals, as appropriate, and develop specific project task orders, scopes of work, and budgets with each firm for work efforts performed as part of the on-call services and recommends Council approve the agreements.
BUDGET IMPACT:
Each consultant will be issued a blanket purchase order in the specified not-to-exceed amount as listed above. Individual project budgets will fund work under the respective task orders within the project’s funding availability.
ENVIRONMENTAL DETERMINATION:
This Council action in approving various professional on-call agreements is not a project subject to CEQA, because it is an administrative activity that will not result in direct or indirect physical changes to the environment. (CEQA Guidelines Section 15378(b)(5).) Each individual project assigned, which an on-call consultant will be tasked to work on, will be individually evaluated under CEQA.
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Agreement (Hilliard Architects) – ADA
Att 2 – Agreement (Kier + Wright Civil Engineers + Surveyors, Inc.) – Surveying Att 3 – Agreement (HDR Engineering, Inc.) – Civil Design Att 4 – Agreement (Kimley-Horn and Associates, Inc.) – Civil Design Att 5 – Agreement (MNS Engineers, Inc.) – Civil Design
Att 6 – Agreement (Nichols Consulting Engineers, Chtd.) – Civil Design Att 7 – Agreement (CSWST2) – Stormwater Design
Att 8 – Agreement (Freyer & Laureta, Inc.) – Stormwater Design Att 9 – Agreement (HDR Engineering, Inc.) – Stormwater Design Att 10 – Agreement (Nichols Consulting Engineers, Chtd.) – Stormwater Design Att 11 – Agreement (Schaaf & Wheeler) – Stormwater Design
STAFF CONTACT
Dominic Boneno, Associate Engineer
[email protected]
(650) 522-7341