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6 AMENDMENT NO. 3 TO THE AGREEMENT
BETWEEN THE CITY OF SAN MATEO AND
IPS GROUP, INC. FOR
PARKING EQUIPMENT AND HOSTING SERVICES FOR DOWNTOWN SAN MATEO PARKING ($300,000 [Original Amount], $100,000 [Amendment No. 1], $275,000 [Amendment No. 2], $125,500 [Amendment No. 3])
This Amendment is made and entered into this day of _____________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and IPS GROUP, INC. ("CONTRACTOR")
WHEREAS, on June 8, 2021, CITY and CONTRACTOR executed an agreement for Parking Equipment Materials and Hosting Services for Downtown San Mateo Parking (“Agreement”); and
WHEREAS, on April 17, 2023, CITY and CONTRACTOR executed Amendment No. 1 increasing the Agreement amount by $100,000, for a revised Agreement total in the amount of $400,000; and WHEREAS, on June 20, 2023, CITY and CONTRACTOR executed Amendment No. 2 extending the term of the Agreement to June 30, 2026 and increasing the Agreement amount by $275,000, for a revised Agreement total in the amount of $675,000; and
WHEREAS, CITY and CONTRACTOR wish to amend the Agreement to extend the term of the Agreement through December 31, 2026, with one (1) optional six-month extension, update pricing terms to reflect consumer price index increases, and increase the Agreement amount by $125,500, resulting in a revised total not-to-exceed amount of $800,500.
NOW, THEREFORE, the Parties agree as follows:
1. Section 4, “Term,” of the Agreement is amended to read:
“The services to be performed under this Agreement shall be completed on December 31, 2026, with one (1), six (6)-month extension at the City’s option.”
2. Section 5, “Payment,” of the Agreement is amended to read:
”Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibits A and A1, CITY agrees to pay CONTRACTOR in an amount not to exceed $800,500, a fee pursuant to rates stated in Exhibits A and A1, attached and incorporated by reference.”
Exhibit A1 is attached to this Amendment No. 3 and incorporated by reference. 1 3
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6 3. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and CONTRACTOR have executed this Amendment No. 3 on ___________________.
CITY OF SAN MATEO CONTRACTOR
Matt Fabry
Public Works Director
Date Chad Randall
Its Authorized Agent
Chief Operating Officer
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.
Date
APPROVED AS TO FORM ADDITIONAL CORPORATE
OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date Brian Webber
Treasurer and General Council
Date
Exhibit A1 – IPS Group, Inc. Customer Price List
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6 Exhibit A1 – IPS Group, Inc. Customer Price List
IPS Group, Inc. Customer Price List
07.01.2026
Table of Contents
Single-Space Meters (SSPM)....................................................................................................................................2 Multi-Space Meters (MSPM)......................................................................................................................................6 CouponSmarter™ ......................................................................................................................................................9 Mobile Payments ......................................................................................................................................................10 Implementation with 3rd Parties ...............................................................................................................................11 IPS Limited Warranty – Meters..............................................................................................................................12 1 3
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Single-Space Meters (SSPM)
Product/Service Price Per Unit
M5™ IPS Credit Card-Enabled Single-Space Meter
(12-month warranty, NFC contactless, RFID tag) $565.00
M7™ IPS Credit Card-Enabled Single-Space Meter
(12-month warranty, NFC contactless, RFID tag)
$605.00
Optional: Add BLE capability $65.00
Shipping (Ex Works – to be quoted based on ship to zip code) TBQ Installation (to be quoted based on scope) TBQ
Optional: extended warranty (12-month period) $55.00
Optional: extended warranty (48-month period) $180.00
SSPM Ongoing Fees Option 1 Option 2
Secure wireless gateway/data fee and meter management system software license fee (per meter per month) $6.90 $9.70
Technology platform fee (per transaction) $0.13 $0.07
SaaS consumer-based model (min. per space per month) $12.00 Optional: merchant processing fees (per transaction) To be quoted based on volume
Optional: API or data integration services To be quoted based on need NOTE: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes (if applicable) and shipping charges will be added to the final invoice. IPS shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics for All Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually or as allowed by the contract terms and conditions. *Please note, the Secure Credit Card Gateway Fee (per transaction) was to pass to the end user beginning July 1, 2023. The Secure Credit Card Gateway Fee can be applied to the end user as a convenience fee that the City will recoup as part of the monthly revenue funds from IPS. The Secure Credit Card Gateway Fee must still be applied to each credit card transaction and invoice monthly to the City.
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Vehicle Detection Sensors Capital and Ongoing Costs
Product/Service Price Per Unit
Dome or pole mount vehicle detection sensors (includes 12-month warranty) $315.00
Shipping (Ex works – to be quoted based on ship to zip code) TBQ Installation (to be quoted based on scope) TBQ
Spare battery replacement (per D-cell) $26.00
Vehicle Detection Sensors Ongoing Costs Cost Per Space Per Month Management system/base data fee $3.75
Optional: Real-time reporting fee $3.20
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Single-Space Meters Spare Parts
Single-Space Meter Spare Part Pricing M5™ / M7™
Single-space electronic meter mechanism $565.00 / $605.00 Card entry keypad assembly $72.00
Hybrid card reader $82.00
Coin validator $100.00
Complete top cover (with Lexan insert) $92.00
Lexan for top cover $28.00
Coin entry slot $2.50
M5 battery pack (h3) $52.00
M5 Battery Pack (H5) (available on the 147/247 models only) $62.00 Solar panel / communications board $200.00
Main board $200.00
Display Board (+$40 for color) $130.00
Display Board with NFC (+$40 for color) $160.00
BLE beacon upgrade $72.00
RFID tag $11.50
M5 battery charger (daisy chain charging unit) $140.00
Card reader cleaning card featuring Waffle technology® (40) per box $62.00 NOTE: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes (if applicable) and shipping charges will be added to the final invoice. IPS shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics for All Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually or as allowed by the contract terms and conditions. 1 3
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Meter Housings & Accessories
Product/Service Price Per Unit
IPS Zinc top over Iron Vault-M90 style (large vault, std. IPS locks, black/grey color) $350.00
IPS All Iron -M95 style (large vault, std. IPS locks, black/grey color) $350.00 High-capacity coin can with IPS locks
(holds approx. $65-fits M90 or M95 style housings) $60.00 Small capacity coin can with IPS locks (holds
approx. $45) $45.00
Standard IPS locks $32.00
Standard IPS keys $15.00
Yoke assembly (twin mounting adapter) std. black color (add $15 if new mounting hardware is required $150.00
Meter poles (Schedule 40 -2” ID -Galvanized) $62.00
Surface mount meter pole $180.00
Vintage sleeve – std. black color $62.00
Vintage base- std. black color $72.00
Collar for vintage sleeve – std. black color $42.00
Medeco/Abloy mechanical lock (lock only) $62.00
Medeco E-Lock (lock only)
(NOTE: additional Medeco e-lock accessories require separate quote) TBQ Shipping and Installation (per unit) – During normal business hours. (Ex Works –to be quoted based on final scope of work. TBQ
Collection Systems & Accessories
Product/Service Price per unit
Collection cart only (standard) $525.00
Collection cart only (with enhanced suspension) $825.00 Standard collection head $525.00
Coin collection canister - steel or aluminum $525.00
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Multi-Space Meters (MSPM)
Multi-Space Meters Price Per Unit
IPS MS3™ Multi-Space Pay Station – Pay and Display, Pay-by-Space, or Pay-by-Plate (Color Display, Card and Coin, Solar powered, NFC. Includes 12- month warranty)
$7,200.00
IPS Multi-Space X-gen (MSX™) Card Only – Pay-by-Space or Pay-by-Plate (Color Touch Display, NFC Card only, Solar powered. Includes 12- month warranty)
$3,995.00
IPS Upgrade Kit Pay Station – Pay and Display, Pay-by-Space, or Pay-by-Plate (Solar powered, Includes 12-month warranty)
To be quoted based on
features and volume
Optional: Contactless Card Reader (NFC) Included
Optional: Add for Bill Note Acceptor (BNA) and 1 stacker $1,425.00 Optional: Additional coin box $205.00
Optional: Additional BNA stacker $265.00
Optional: MS3™ Extended Parts Warranty (per 12-month period) $400.00 Optional: MSX™ Extended Parts Warranty (per 12-month period) $400.00 Optional: MS3™ Extended Parts Warranty (per 48-month period) $1,200.00 Optional: MSX™ Extended Parts Warranty (per 48-month period) $1,200.00 Multi-Space Ongoing Costs On-Street Off- Street
Secure wireless gateway/data fee and meter management system Software license fee (per meter per month) $60.00 $27.00
Technology platform fee (per transaction) $0.13 $0.13
SaaS consumer-based model (min. per space per month) $12.00 Optional: Merchant processing fees (per transaction) To be quoted based on volume
Optional: API or data integration services To be quoted based on need 1 3
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Multi-Space Meter Spare Parts
Multi-Space Meter Spare Part Pricing MS1™/Upgrades MS3™ /Upgrades MSX™ Complete front door replacement n/a n/a $1 995.00
Standard card reader assembly $160.00 $160.00 n/a
C power upgrade kit $160.00 $160.00 $155.00
Coin validator assembly $102.00 $102.00 n/a
Solar panel replacement kit $945.00 $945.00 $595.00
Main operating board $1 015.00 $1 015.00 $995.00
4 wireless modem assembly $305.00 $305.00 $295.00
LCD Display only (monochrome) $335.00 n/a n/a
7 LCD Display only (color) n/a $1 025.00 n/a
10 LCD Display only (color) n/a $1 125.00 $1 100.00
rmored display glass $145.00 n/a n/a
Thermal printer $995.00 $995.00 n/a
4-key horizontal keypad 77.00 n/a n/a
6-key or 7-key horizontal keypad $90.00 $90.00 n/a
Pay-by-Space keypad assembly $206.00 $206.00 n/a
Pay-by-Plate alphanumeric keypad assembly $295.00 $295.00 n/a Coin shutter $206.00 $206.00 n/a
Contactless payment reader (NFC) $810.00 $810.00 $795.00 Battery 32 h (rechargeable) MO B $360.00 n/a n/a
Battery 72 h (rechargeable) MO B $500.00 $500.00 n/a
Battery 72 h (rechargeable) ILO n/a n/a $485.00
dditional large coin canister $205.00 $205.00 n/a
dditional small coin canister $112.00 $112.00 n/a
Standard Paper Rolls (standard) approx
2000 3 tickets (.0045 thick)
$34.00 $34.00
n/a
Sticky Back Paper Rolls
approx. 2400 2.75 tickets (.004 thick) $37.00 $37.00
n/a
Bill note acceptor assembly (600 note stacker) $1 425.00 $1 425.00 n/a dditional 600 note stacker cartridge $265.00 $265.00 n/a 1 3
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NOTE: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes (if applicable) and shipping charges will be added to the final invoice. IPS shall have the right to adjust Agreement pricing due to increases in inflation as published by the US Bureau of Labor Statistics for All Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually or as allowed by the contract terms and conditions.
Replacement Parts & Repair Services
IPS shall provide warranty and non-warranty repair services based out of our office in San Diego, CA. For repair services not able to be first achieved on-site by the Client or by phone, these meters will be returned to IPS at 7737 Kenamar Court, San Diego, CA, 92121, for repair or rework, and IPS will endeavor to ship within 3-4 weeks of receipt, depending on the quantities received and work schedules. ALL RETURNS REQUIRE AN “RMA” NUMBER prior to shipment to IPS in order to avoid additional delays. An RMA may be requested by contacting the responsible IPS customer support manager, by contacting the IPS Help desk, phone ((877) 630-6638 or (858) 404-0607) or email ([email protected]). All items returned to IPS must be securely packaged to avoid further damage in shipment and all shipments will be via Ground Freight Service unless expedited service and payment of associated fees are requested. Automated RMA tracking, including work performed to repair meters, can be viewed at any time using IPS meter management system.
Product/Service Price Per Unit
Single Space M5™ non-warranty repair work (includes parts/labor) $125.00 + shipping Single Space M7™ non-warranty repair work (includes parts/labor) $135.00 + shipping Multi-Space MS1™ or MS3™ or MSU™ non-warranty repair work To be quoted On-site technical services: shall be quoted to include labor, travel costs, accommodation, car rental, and per diem costs. Spare parts shall be quoted and added to final costs based on the identified needs.
$1,125/day + parts
Full-Time IPS Technician TBQ based on scope of
services
Custom projects to be quoted based on scope of work TBQ based on scope of services
Shipping costs for any of the above shall be added to the final invoice NOTE: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes (if applicable) and shipping charges will be added to the final invoice. IPS shall have the right to adjust Agreement pricing due to increases in inflation as published by the US Bureau of Labor Statistics for All Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually or as allowed by the contract terms and conditions. 1 3
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CouponSmarter™
CouponSmarter Price Per Unit
CouponSmarter for MSPM $5.00 per meter / month
CouponSmarter for SSPM $0.50 per meter / month
Minimum monthly charge per client $100.00
NOTE: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes (if applicable) and shipping charges will be added to the final invoice. IPS shall have the right to adjust Agreement pricing due to increases in inflation as published by the US Bureau of Labor Statistics for All Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually or as allowed by the contract terms and conditions. 1 3
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Mobile Payments
PARK SMARTER™ & TEXT-TO-PAY™ Mobile Payment Solutions
Product/Service Price per unit
Mobile payment decals for SSPM $4.50
Mobile payment decals for MSPM $14.95
Decal Shipping TBQ
On-site Setup and Installation See below
Additional signage or scope of work to be quoted upon request TBQ Program implementation delays beyond 90 days (project management fee) $1,500/month On-site setup: IPS shall provide the client with instructions on how to set up / install decals in support of the PARK SMARTER™ mobile payment application. Client is solely responsible for installation of all poles, signs and decals.
However, IPS can provide installation and setup services. The costs for these services will be quoted separately and will include the costs of travel, rental car, hotel, and per diem expenses and will be added to the setup invoice at the completion of the service. If the program does not go live 90 days after effective date, project management fee will apply.
Per Transaction Fees Fees
Secure credit card gateway / technology platform fee (per transaction)* $0.35 Optional: pushing time to meter for SSPM $0.10
Optional: merchant processing fees (per transaction) TBQ *Per transaction fees: IPS shall charge a user technology platform fee described above, which shall be deposited with the client and invoiced monthly. Alternatively, IPS can quote a combination of fees plus merchant fees that can be paid directly from the merchant account.
Preferred card processing rates: Using our own payment provider IPS can provide preferred pricing for small-ticket mobile payment merchant processing. Quotes for this service are available upon request. 1 3
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Implementation with 3rd Parties
Product/Service Price Per Unit
Implementation with 3rd party for enforcement TBQ
Customizations ($ / hour) $220
Implementation: IPS shall integrate with 3rd party enforcement software or IPS can provide the client with IPS enforcement software at prices included in this proposal. Any client designated 3rd parties that charges IPS for integration services will be passed along to the client.
NOTE: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes (if applicable) and shipping charges will be added to the final invoice. IPS shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics for All Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually or as allowed by the contract terms and conditions. 1 3
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IPS Limited Warranty – Meters
IPS will provide a limited parts warranty for any new meter or sensor product manufactured and supplied by IPS for 12 months under normal use. The warranty protects against defects in materials and workmanship from the point of installation or 15 months from the date of delivery, whichever is sooner, and 90 days from the date of delivery received in the case of spare or repaired products. Software Services are provided “as-is” and IPS shall provide bug fixes at no cost during the contract term.
Additional Warranty Provisions: IPS must have the opportunity to assist in the initial deployment and system installation. Repair or replacement under warranty of any defective product (including any meter or subcomponent) does not extend the warranty period for that product or subcomponent. IPS will either repair or replace products or subcomponents, at our discretion, that are found to be defective within the defined warranty period, with transportation costs prepaid by the client. Returns for credit will only apply once IPS has received a defective product (including any meter or subcomponent) and confirmed that defects were within the warranty period and are covered under the terms and conditions of the warranty provided. IPS strongly recommends that clients pre-purchase spare parts inventory for immediate access. Defective parts can be replaced immediately from client stock and IPS shall replace such components upon receipt and determination of defect. On-site labor is explicitly not included in this limited warranty. Client shall be sufficiently trained to perform all on-site work, including meter or sub-component removal/replacement. IPS can provide additional on-site services under a separate maintenance agreement or quoted on an as-needed basis. THE WARRANTIES CONTAINED IN THE AGREEMENT DOCUMENTS ARE IPS’S SOLE AND EXCLUSIVE WARRANTIES. THE EXTENT OF IPS’S LIABILITY FOR A WARRANTY CLAIM IS LIMITED TO THE
REPAIR OR REPLACEMENT OF THE DEFECTIVE EQUIPMENT OR DEFECTIVE SERVICE OR SOFTWARE AT THE SOLE OPTION OF IPS. IPS AFFIRMATIVELY EXCLUDES ANY AND ALL OTHER WARRANTIES, CONDITIONS, OR
REPRESENTATIONS (EXPRESS OR IMPLIED, ORAL OR WRITTEN), WITH RESPECT TO THE EQUIPMENT
AND/OR SERVICES OR SOFTWARE PROVIDED INCLUDING ANY AND ALL IMPLIED WARRANTIES OR
CONDITIONS OF TITLE, MERCHANTABILITY, OR FITNESS OR SUITABILITY FOR ANY PURPOSE (WHETHER OR
NOT IPS KNOWS, HAS REASON TO KNOW, HAS BEEN ADVISED, OR IS OTHERWISE IN FACT AWARE OF ANY SUCH PURPOSE) WHETHER ARISING BY LAW OR BY REASON OF CUSTOM OF THE TRADE.
Shipping: This warranty covers all return shipping to the client after any warranty work is completed. Shipping to IPS is paid by the Client.
Exclusions: Warranty voided with use of imitation or non-genuine IPS replacement parts, un-authorized alterations, abuse, vandalism, improper installation by client, handling or general misuse to the equipment (hardware or software), including attempted repairs that result in damage. Warranty specifically excludes any consumable items such as paper, batteries, etc. Software warranty is void if usernames and/or passwords are shared with 3rd parties, or allowance of 3rd party access to IPS software without IPS written consent. Force Majeure: IPS shall not be liable for any warranty provisions where such product failure is as a result of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of electricity, internet services or cellular telecommunication failures caused by any of the events or causes described above. IPS provides no warranty with respect to any 3rd party hardware or software, whether supplied in connection with this Agreement or
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6 Contract Amendment Page 16 of
16 CAO Approved June 2024
otherwise. IPS is not liable in any way as a result of use or performance of client internet service or wireless data services provided by national carriers.
Preventative Maintenance: The primary operational elements will be a working battery, card reader, coin validator, and printer (if applicable). All product surfaces should be kept clean with mild soap and water. No harsh chemicals should be used on any plastic surfaces. The card reader heads should be cleaned with a cleaning card every 1-2 months to ensure optimum performance. Cleaning cards may be purchased from IPS. Batteries should be replaced when notified by the IPS Data Management System. At 6-month increments, the coin validator shall be visually inspected for any damage or debris. Compressed air may be used to keep the card reader, coin acceptor, or printer (if applicable) clear of debris every 6 months. Additional preventative maintenance shall be administered by client staff at such time as it is apparent to be necessary, even if it should occur on a more frequent basis than described herein.