Agenda packet, regular meeting, second session — San Mateo City Council, July 20, 2026 (part 1 of 3)

CITY OF SAN MATEO
City Council Regular Meeting
July 20, 2026
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.

AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here: July 20, 2026
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The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

CALL TO ORDER
Pledge of Allegiance
Roll Call

CEREMONIAL

1. Parks & Recreation Appreciation Month — Proclamation

2. Disability Pride Month — Proclamation

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

3. Marina Lagoon Operations and Maintenance Permit Assistance – Agreement Approve an agreement with WRA, Inc. for Marina Lagoon Operations and Maintenance Permit Assistance in the amount of $259,460; approve a contingency reserve in the amount of $50,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.

CEQA: Approval of this agreement is exempt from CEQA review as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

4. Marina Branch Public Library Restoration Project Furnishings and Shelving – Agreements 1 of 833
Adopt a Resolution to approve an alternative purchasing procedure for an agreement with Coordinated Resources, Inc. (CRI) to provide furnishings and installation services for the Marina Branch Library Restoration Project in the amount of $183,466.41; establish a contingency reserve in the amount of $30,000; adopt a Resolution to approve an alternative purchasing procedure for an agreement with Ross McDonald Co., Inc. to provide shelving and installation services in the amount of $238,652.85; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue change orders within the contingency amounts.

CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

5. Public Utility Easement Dedication Acceptance — Adoption Adopt a Resolution to accept the grant of public utility easement dedication acceptance in private alley near property located at 31-57 S B St.; and authorize the City Manager to execute the easement dedication in substantially the form presented.

CEQA: The acceptance of this easement dedication is not a project for CEQA because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code 21065.)

6. Collection System Construction Management Services for the Clean Water Program – Amendments Approve Amendments No. 4 to professional service agreements with Tanner Pacific, Inc. and Townsend Management, Inc. to continue providing as-needed construction management services for the Clean Water Program’s Wastewater Treatment Plant and Collection System Rehabilitation projects to extend the term of each agreement through January 1, 2028; increase the agreement with Tanner Pacific, Inc. by $350,000 for a new total agreement amount not to exceed $6,350,000 and authorize the Public Works Director to execute the amendments in substantially the form presented and approve future amendments within the approved updated budget.

CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). The PEIR was certified by Council on June 6, 2016. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that were approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the project evaluated in the PEIR and Addendum.

7. Emergency Rental Assistance Program — Approval
Approve an agreement with Samaritan House to continue administration of the Emergency Rental Assistance Program in the amount of $220,000 for Fiscal Year 2026-27 and approve updated Program Guidelines; authorize the City Manager to execute the agreement in substantially the form presented.

CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment (Public Resources Code Section 21065).)

8. Pump Station Mechanic I/II and Pump Station Mechanic III Job Specification – Amendment Adopt a Resolution to amend the Pump Station Mechanic I/II and Pump Station Mechanic III job specifications to remove the California Water Environment Association (CWEA) Collection Systems Maintenance Certification requirement from the minimum qualifications and add the CWEA Mechanical Technologist Certification as a preferred qualification.
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CEQA: This job specification update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

9. Basin D Sanitary Sewer Rehabilitation Project – Bid Rejection Adopt a Resolution to reject all bids received for the Basin D Sanitary Sewer Rehabilitation Project and authorize the Public Works Department to initiate a second Notice Inviting Bids.

CEQA: The California Environmental Quality Act (CEQA) does not apply to the rejection of bids because CEQA is inapplicable to projects that are disapproved, under CEQA Guidelines section 15270.

10. Diesel Fuel Procurement and Delivery — Amendment
Approve Amendment No. 1 to the agreement with Bosco Oil, Inc. DBA Valley Oil Company for Diesel Fuel Procurement and Delivery in the amount of $319,000 for a new agreement total of $719,000; establish a contingency in the amount of $45,600; and authorize the Public Works Director to issue amendments and change orders within the contingency amount.

CEQA: This Amendment is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

11. Public Works Standard Drawings – Update
Adopt a Resolution to update all City of San Mateo Department of Public Works Standard Drawings.

CEQA: This adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).))

12. Below Market Rental Rates, Sales Prices and Unit Community Priorities — Adoption Adopt a Resolution to establish 2026 maximum rental rates and sales prices for affordable housing, as required by the City of San Mateo's Below Market Rate (BMR) housing program; and establish Community Priority for units containing three or more bedrooms, which may allow a developer to provide fewer BMR units in exchange for units with more bedrooms, as long as all other BMR program provisions are followed.

CEQA: This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

13. 19th Avenue / Fashion Island Blvd Multimodal Improvements Project – Adoption Adopt a Resolution authorizing the City to request to the One Bay Area Grant (OBAG) 3 Regional Discretionary Funding for the 19th Avenue and Fashion Island Boulevard Multimodal Improvements Project (Project) to allocate grant funding in the amount of $3,375,000 to the construction phase and to act as the implementing agency for the Project by updating the original OBAG 3 application.

CEQA: The proposed resolution authorizing a request for Project funding is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) CEQA review of the Project itself will take place when a construction contract is awarded.

14. Monitoring, Reporting, and Regulatory Compliance Services at the East Third Avenue Landfill – Agreement 3 of 833
Approve an agreement with Stearns, Conrad and Schmidt Consulting, Inc. (SCS) for Monitoring, Reporting, and Regulatory Compliance Services at the East Third Avenue Landfill in the amount of $108,875 for a two-year term; and authorize the Public Works Director to execute the agreement in substantially the form presented.

CEQA: This Monitoring, Reporting, & Regulatory Compliance Services is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

15. Storm Drain Master Plan Update — Agreement
Approve an agreement with Schaaf & Wheeler for the Storm Drain Master Plan Update in the amount not to exceed $129,770; establish a contingency reserve of $13,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency reserve.

CEQA: This Project is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

16. San Mateo Public Library Main Branch Cafe Operating Lease — Agreement Approve a Property Lease and Operating Agreement with Henok Getahun for operation of the PLUR Cafe at the Main Library Branch for two years commencing on July 22, 2026, through July 21, 2028, in accordance with Municipal Code Section 3.62.030(b); and authorize its execution by the City Librarian.

CEQA: This Lease Agreement is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

17. Youth and Adult Tennis and Pickleball Recreation Programs — Amendment Approve Amendment No. 1 with Todd Dissly Athletics, LLC (TDA) to make a one-time payment of $20,171.04 for services already rendered, to increase annual compensation from $300,000 to up to $350,000 annually, with a $25,000 contingency, resulting in the overall six (6) years $2,050,000; and authorize the Director of Parks & Recreation to execute the amendment and change orders in substantially the form presented.

CEQA: This Amendment No. 1 is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5))

18. Citywide Commercial Economic Assessment Services — Appropriation and Agreement Adopt a Resolution to appropriate $114,868 from the Advance Planning Fund to the Citywide Economic Assessment project; adopt a resolution authorizing Retail Real Estate Resources, LLC to examine sales or transactions and use tax records for all sales and transactions and use taxes; approve an agreement with Retail Real Estate Resources, LLC to support preparation of a Citywide Commercial Economic Assessment and authorize the City Manager to execute the agreement in substantially the form presented.

CEQA: Approval of the budget appropriation and professional services agreement with RRER is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Approval of the Resolution to authorize examination of sales or transactions and use tax records is not a project subject to CEQA, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) 4 of 833

19. Library Materials Acquisition — Agreement
Adopt a Resolution authorizing an alternative purchasing procedure to approve an agreement with Ingram Library Services LLC to provide library materials including books, audiobooks, DVD/Blu-Ray, CD/MP3 and customized collection development services in an amount not to exceed $500,000 annually for fiscal years 2025- 26, 2026-27, and 2027-28, with an optional three-year term extension, for a potential total agreement amount not to exceed $3,000,000; and authorize the City Manager to approve any appropriate changes that do not increase the total not to exceed amount and execute the agreement on behalf of the City.

CEQA: Approval of an agreement with Ingram Library Services LLC is exempt from CEQA, because it can be seen with certainty that there is no possibility the purchase of library materials may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

20. Boards and Commission Appointment Subcommittee — Appointment Recommendation Appoint Seema Patel to the Planning Commission for a full term from July 20, 2026, through June 10, 2030.

CEQA: This appointment recommendation is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

21. Appeal of a Planning Commission Approval of a New Six-Story Multifamily Residential Development — Adoption Adopt a Resolution to deny the appeal and uphold the Planning Commission's decision to approve a Site Plan and Architectural Review (SPAR), a Site Development Planning Application (SDPA), and a Vesting Tentative Parcel Map (VTM) for the construction of a new six-story multifamily residential building with 181 dwelling units and associated site improvements at 715/723 North San Mateo Drive, and find that the Project is exempt from further review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code section 21080.66, based on the Findings for Approval and subject to the Conditions of Approval.

CEQA: Approval of the Project is subject to a new statutory exemption under Public Resources Code section 21080.66, signed into law by AB 130. To facilitate the City’s review of the Project under this exemption, on August 11, 2025, the applicant provided a memo to document the Project’s qualification under Public Resources Code section 21080.66(a) (Attachment 7). The Project complies with AB 130; an assessment of how the Project complies is in the attached Draft Resolution. In accordance with Public Resources Code section 21080.66(b)(1)(A), the City formally noticed Native American tribes for consultation regarding the Project and its potential impacts on tribal cultural resources. One tribe responded to the City’s notice to request consultation with the City. The Project Conditions of Approval (Attachment 1) include the conditions that are required to satisfy the requirements of AB 130 to avoid impacts on tribal cultural resources. 5 of 833

NEW BUSINESS

22. November 3, 2026 Election – Consideration of Placing a ¼-Cent Transactions and Use (Sales) Tax Measure on the Ballot –Ordinance Introduction
Adopt a Resolution ordering and calling for an election to be consolidated with the General Municipal Election to be held on November 3, 2026, and submitting to the voters a measure to increase the Transactions and Use (sales) tax by an additional ¼-cent, appropriating $158,000 for related election costs, and authorizing two members of the City Council to submit arguments; and introduce an ordinance establishing San Mateo Municipal Code Chapter 3.51 (Supplemental Transactions and Use Tax). (Approval requires at least four votes of the fivemember City Council.) CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

23. November 3, 2026 Election – Placement of Charter Amendments on the Ballot Adopt a Resolution to place a measure on the ballot to revise the City Charter to reflect the change to district elections, update the process for scheduling Council meetings and filling Council vacancies, and update or remove various other provisions that are outdated, appropriate $20,400 for related election costs, and authorize two members of the City Council to submit arguments.

CEQA: Placing the proposed measure on the ballot is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

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For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting. 6 of 833
During the meeting
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In Person: At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.

Presentations: PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

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ACCESSIBILITY: In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodation or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish to English or English to Spanish, please contact the City Clerk Department at (650) 522-7040 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL: Si necesita interpretación del inglés al español o del español al inglés para sus comunicaciones al Concejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (650) 522-7040 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios. 7 of 833

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 3 Section Name: CONSENT CALENDAR Account Number: 10-4677 File ID: 26-11203 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 20, 2026
SUBJECT:

Marina Lagoon Operations and Maintenance Permit Assistance – Agreement RECOMMENDATION:

Approve an agreement with WRA, Inc. for Marina Lagoon Operations and Maintenance Permit Assistance in the amount of $259,460; approve a contingency reserve in the amount of $50,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.

BACKGROUND:

Historically, the City has conducted maintenance activities within the Marina Lagoon in accordance with a Regional General Permit (RGP7) from the U.S. Army Corp of Engineers (USACE), a Lake and Streambed Alteration Agreement (LSAA) with the California Department of Fish and Wildlife (CDFW), and a Water Quality Certification issued by the Regional Water Quality Control Board (RWQCB) for routine maintenance activities conducted within the Marina Lagoon. These activities include:
 Oversight of construction and maintenance of public and private docks  Maintenance of stormwater outfalls and inlet gate
 Bank protection and stabilization
 Construction and maintenance of new fences
 Sand replenishment at existing beaches at Lakeshore Park and Aquatic Park  Sediment dredging at the inlets for Laurel Creek, Borel Creek, and Leslie Creek  Removal/Treatment of nuisance aquatic vegetation
On April 20, 2026, the City issued a Request for Proposals for professional consulting services to renew the Marina Lagoon Operations and Maintenance permits, update the dock permit application, and update the Marina Lagoon Operation and Maintenance Manual, which was last revised in 2016. The current permits are five-year permits that expire at the end of 2026 and early 2027.

Four (4) proposals were received by the due date of May 15, 2026, and are listed below:

Integral Consulting, Inc.
(in collaboration with ECORP and JHS Consulting, LLC)
$228,500
WRA, Inc. $259,460
LSA $277,576
Nichols Consulting Engineers $314,290
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CITY OF SAN MATEO
After scoring the proposals based on knowledge and experience working on similar projects in the Bay Area, staff determined that WRA, Inc. was the most qualified firm due to their technical expertise and relevant experience. This is a critically important effort for the City. Without receipt of regulatory permits, the City cannot perform necessary maintenance for the Marina Lagoon. Therefore, staff recommend awarding a professional consulting agreement to WRA, Inc. The agreement term will extend from July 2026 to February 2032.

BUDGET IMPACT:

Funding for these consultant services is budgeted in the Regulatory Compliance 2026-27 operating budget for the Marina Lagoon. Funding for future years of the agreement will be requested as necessary through the annual budget development process to support the continued implementation of the agreement.

ENVIRONMENTAL DETERMINATION:

Approval of this agreement is exempt from CEQA review as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This agreement supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement

STAFF CONTACT
Gustavo Lopez, Environmental Programs Coordinator
[email protected]
(650) 522-7342
Sven Edlund, Regulatory Compliance Manager
[email protected]
(650) 522-7296
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AGREEMENT WITH WRA INC.

FOR PROFESSIONAL CONSULTANT SERVICES
FOR

MARINA LAGOON OPERATIONS AND MAINTENANCE PERMIT ASSISTANCE This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and WRA Inc., a CORPORATION, (“CONSULTANT”), whose address is 2169-G East San Francisco Blvd, San Rafael, CA 94901.

RECITALS:

A. CITY desires certain professional services hereinafter described.

B. CITY desires to engage CONSULTANT to provide these professional services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference.

SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT under this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.

CONSULTANT represents that it is qualified to furnish the services described under this Agreement.

CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.

CONSULTANT agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project. 10 of 833
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CITY shall examine documents submitted by CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT's work.

SECTION 4 - TERM
The services to be performed under this Agreement shall commence on August 1, 2026, and be completed by June 30, 2032.

SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee in an amount of $259,460, pursuant to the cost table included as Exhibit B to this Agreement, attached and incorporated by reference. CONSULTANT’s hourly billing rates may be increased each January based on the 12-month national CPI-U (all items) as of the preceding December, but such increase shall not exceed three percent (3%).

SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.

Upon termination and upon CITY's payment of the amount required to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to CITY upon request without additional compensation.

SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the performance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not.

SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by CITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release. 11 of 833
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SECTION 9 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 10 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of the professional services required under this Agreement, CONSULTANT shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.

SECTION 11 - INDEMNITY
CONSULTANT agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of CONSULTANT’s performance of this Agreement, except those claims arising out of CITY’s sole negligence or willful misconduct. CONSULTANT agrees to defend City, its elected and appointed officials, employees, volunteers, and agents against any such claims. The CONSULTANT’S duty to indemnify shall survive expiration or early termination of this Agreement.

SECTION 13 - NON-ASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontracted by CONSULTANT without the prior written consent of CITY.

SECTION 14 - RELIANCE UPON PROFESSIONAL

SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in accordance with the degree of skill and care ordinarily used by competent practitioners of the same professional discipline under similar circumstances and in similar localities, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
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SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 16 - SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

SECTION 18 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONSULTANT nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 19 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 13 of 833
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SECTION 20 - LITIGATION
CONSULTANT shall testify at CITY'S request if litigation is brought against CITY in connection with CONSULTANT's services under this Agreement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT's wrongdoing, CITY shall compensate CONSULTANT for preparation for testimony, testimony, and travel at CONSULTANT's standard hourly rates at the time of actual testimony.

SECTION 21 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Gustavo Lopez
City of San Mateo
1949 Pacific Blvd
San Mateo, CA 94403
To CONSULTANT: WRA Inc.

Attn: Leslie J. Allen
2169-G East San Francisco Blvd
San Rafael, CA 94901
SECTION 22 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and CONSULTANT.
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SECTION 23 - CONFLICTS
In the event of any conflict between the provisions of this Agreement and any other referenced exhibit or document attached to this Agreement, the language and terms of this Agreement shall control.

SECTION 24 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and WRA INC.
have executed this Agreement the day and year first above written.

CITY OF SAN MATEO CONSULTANT
Matt Fabry, PE
Public Works Director
Date Leslie J. Allen
Its Authorized Agent
Principal-in-Charge
Date

APPROVED AS TO FORM
Linh P. Nguyen
Assistant City Attorney
Date
Attachments:

Exhibit A: Scope of Services
Exhibit B: Budget and Fee Schedule
Exhibit C: Insurance Requirements
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EXHIBIT A

SCOPE OF SERVICES
Consultant shall provide the City of San Mateo (City) with professional services to obtain all required permits and agreements that will allow the City to conduct their routine maintenance activities at the Marina Lagoon. Permitting agencies shall include, but not limited to, the U.S. Army Corps of Engineers (USACE), the Regional Water Quality Control Board (RWQCB), and California Fish and Wildlife (CDFW).

The Scope of Services is comprised of six tasks:

Task 1: Project Management
Task 2: Prepare Technical Reports and Documentation for CEQA (if necessary) Task 3: Prepare Permit Applications and Coordinate with Agencies Task 4: Update Dock Application Package
Task 5: Annually: Provide Permit Support and Prepare Annual Reports Task 6: Update Operation and Maintenance (O&M) Manual for Marina Lagoon At a minimum, all Proposers shall submit a proposal responding to the entire Scope of Services.

However, Proposers may recommend changes and include alternatives to the Scope of Services if (1) additional tasks are required by laws or regulations, (2) tasks below are not specifically required by laws or regulations, or (3) tasks below can be modified to meet the City’s above-stated objectives.

Task 1: Project Management
This task includes but is not limited to:
• Developing and maintaining a master project schedule, including timelines for review of major deliverables
• Leading a kick-off meeting as well as regularly scheduled meetings, including preparation of agendas and meeting minutes, to introduce the project strategy and schedule, and update the City on progress for key milestones
• Preparing monthly progress reports and invoices
• Coordinating the project team, including staff and subconsultant firms, and managing all work • Monitoring all project activities and implementing quality assurance and quality control protocols and standards
• Assembling and maintaining project files within a file sharing service that includes, all documentation and data resulting from, or related to, the Consultant’s services for the project, including, but not limited to, survey files, documented assumptions, working drawings, meeting minutes, all correspondence, video libraries, etc.
• Attending meetings with regulatory agencies, as necessary, to introduce or resolve items related to permitting
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Anticipated Deliverables:
• Project Schedule
• Progress Reports
• Meeting Minutes
Task 2: Prepare Technical Reports and Documentation for CEQA (as necessary) This task includes but is not limited to:
• Preparing Environmental Assessments and Studies as required for the California Environmental Quality Act (CEQA) determination including but not limited to:

I. Biological Resources Study
II. Mitigation Plan
III. Cultural Resource Assessment (if needed)
• Preparing a draft Project Description, consistent with the requirements of CEQA Guideline Section 15124, which will form the basis from which to engage resource agencies, initiate impact evaluations, and to prepare permit applications.
• Preparing a draft Initial Study/Mitigated Negative Declaration (IS/MND) or Environmental Impact Report (EIR), depending upon what may be appropriate based on consultant’s review of the intended maintenance work discussed in Appendices C.

Anticipated Deliverables:
• Draft and Final Project Description
• Draft and Final Biological Resources Study and any other Technical Studies as may be required as supporting documents to support the regulatory permitting.

Task 3: Prepare Permit Applications and Coordinate with Agencies This task includes preparation of permit applications and on-going coordination with applicable regulatory agencies for, but not limited to, the following permits:
• Regional Water Quality Control Board (RWQCB) Section 401 Water Quality Certification permit • US Army Corps of Engineers (USACE) Section 404 permit • California Department of Fish and Wildlife (CDFW) 1602 Lake and Streambed Alteration (LSA) Agreement
• Others as may be identified by the consultant which are necessary to permit routine maintenance work.

Additional agencies may need to be contacted to confirm they do not have interests or jurisdiction for these projects (e.g. Bay Conservation & Development Commission, State Tidelands Commission, and the United States Fish and Wildlife Service). Consultant will prepare a draft permit package for City review for each of the above listed permits and agreements. 18 of 833
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Anticipated Deliverables:
• Draft and Final RWQCB Section 401 permit package
• Draft and Final USACE Section 404 permit package
• Draft and Final CDFW 1602 LSA permit package
• Others as may be identified by the consultant which are necessary to permit routine maintenance work.

Task 4: Update Dock Application Package
The consultant shall simplify the dock construction application package to improve clarity and usability for property owners while ensuring full compliance with applicable agency requirements.

Anticipated Deliverables:
• Update the Dock Construction Permit Application in compliance with Lagoon Permit requirements • Draft and final packet after RWQCB, USACE, and CDFW feedback Task 5: Annually: Provide Permit Support and Prepare Annual Reports.

Notify agencies at the beginning of each year of the planned activities expected. During the year, provide support in interpreting permit conditions for staff, and at the end of the year, prepare summary reports of all activities completed in the past year.

Expected Duties:
• Notify agencies of maintenance activities planned at the beginning of each year of the permit. • Prepare and submit an annual report to each agency after the City has reviewed a draft copy beforehand.

Task 6: Update Operation and Maintenance (O&M) Manual for Marina Lagoon Following the successful completion of the permitting process, the consultant will update the existing O&M Plan. The current manual was developed and last revised in August 2016; much of its content is now outdated and requires a comprehensive update.

Anticipated Deliverables:
• Revise/Update Manual
• On-call support for questions
• Provide updates/revisions as necessary during the 5-year permit term 19 of 833
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EXHIBIT B

BUDGET AND FEE SCHEDULE
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EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate.

If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, volunteers, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, volunteers, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.

CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 23 of 833

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-11304 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 20, 2026
SUBJECT:

Marina Branch Public Library Restoration Project Furnishings and Shelving – Agreements RECOMMENDATION:

Adopt a Resolution to approve an alternative purchasing procedure for an agreement with Coordinated Resources, Inc. (CRI) to provide furnishings and installation services for the Marina Branch Library Restoration Project in the amount of $183,466.41; establish a contingency reserve in the amount of $30,000; adopt a Resolution to approve an alternative purchasing procedure for an agreement with Ross McDonald Co., Inc. to provide shelving and installation services in the amount of $238,652.85; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue change orders within the contingency amounts.

BACKGROUND:

The Marina Branch Public Library Restoration Project (Project) will implement critical improvements, including foundation and structural repairs; mechanical, electrical and plumbing upgrades; accessibility improvements; exterior and landscaping improvements; and a relocated deck. The Project is currently under construction, with an estimated completion date of February 2027.

In addition to the building and site improvements, the Project will procure and install new furnishings and shelving, including office, workstation, and public furniture, to replace the existing furniture and shelving that have exceeded their reasonable service life. Under the City’s Architectural Design Agreement with Siegel & Strain Architects, furnishing and shelving packages were developed with products approved by City library staff. The products are from reputable manufacturers known for durability and high commercial quality and are compatible with existing and preferred library equipment used by the City.

Furnishings would be purchased and installed using OMNIA Partners cooperative purchasing pricing through CRI. Shelving units would be purchased and installed using The Interlocal Purchasing System (TIPS) pricing through Ross McDonald Co., Inc. (Ross McDonald). Two separate purchasing organizations are being used because the shelving manufacturer's products are exclusively available through TIPS.

San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures when it finds doing so is in the best interest of the City. OMNIA Partners and TIPS are purchasing cooperatives that competitively solicit bids and award contracts for quality products, including furnishings and shelving. Public agencies can then utilize the awarded contracts that underwent the solicitation process to receive competitive pricing and the lowest available prices by manufacturers.

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CITY OF SAN MATEO
procure the preferred furnishings and shelving. Procurement and installation of the furnishings through CRI and the shelving through Ross McDonald is in the best interest of the City as the cooperative purchasing process provides competitive solicited pricing, reduces staff and design effort, and ensures consistency with the City’s preferred products.

Staff recommends City Council adopt a Resolution to approve an alternative purchasing procedure for an agreement with Coordinated Resources Inc. to provide furnishings and installation services in the amount of $183,466.41 and an agreement with Ross McDonald Co., Inc. to provide shelving and installation services in the amount of $238,652.85 at the Marina Branch Library. Staff recommends contingency reserves for each agreement commensurate with the potential unknowns and risks tied to procurement and installation.

BUDGET IMPACT:

Sufficient funds are available in the Marina Library Structural Improvements Project (665100) to fund these agreements and contingency reserves.

ENVIRONMENTAL DETERMINATION:

This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This project supports the Healthy Community for All initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution (CRI)
Att 2 – Agreement (CRI)
Att 3 – Proposed Resolution (Ross McDonald)
Att 4 – Agreement (Ross McDonald)

STAFF CONTACT
Charlie Evans, Assistant Engineer
[email protected]
(650) 522-7320
Stephanie Piñon, Senior Engineer
[email protected]
(650) 522-7315
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO APPROVE AN AGREEMENT WITH COORDINATED RESOURCES INC. TO FURNISH AND INSTALL FURNITURE IN THE AMOUNT OF $183,466.41 FOR THE MARINA

BRANCH PUBLIC LIBRARY RESTORATION PROJECT
WHEREAS, the Marina Branch Library located at 1530 Susan Court, San Mateo (“Library”) is a City-owned property and being restored as part of the Marina Branch Public Library Restoration Project (“Project”); and WHERAS, the existing furniture at the Library has exceeded its reasonable service life and has been discarded as part of the planned Project and cannot be reused; and WHEREAS, to provide furniture for library use upon completion of the Project, staff proposes the purchase of a set of furniture and their associated materials to be furnished and installed with the Project; and WHEREAS, OMNIA Partners, a group purchasing organization that works with public agencies off of prenegotiated vendor contracts, was utilized to receive pricing from Coordinated Resources Inc. (dba CRI) (CRI); and WHERAS, San Mateo Municipal Code Section 3.60.030 generally requires competitive bidding for contracts of $100,000 or more; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it is in the best interest of the City; and WHEREAS, the timely procurement and installation of the library furniture and their associated materials is critical to meet the schedule for the startup of the restored Library facility; and WHEREAS, OMNIA offers services to make the government procurement process more efficient through its cooperative purchasing program; and
WHEREAS, OMNIA has conducted competitive, public bids to select furniture vendors to achieve competitive pricing and selected CRI; and
WHEREAS, CRI will provide the furniture and their associated materials, design, project management and installation services; and
WHERAS based on the bid obtained from OMNIA, staff recommends approval of the agreement with CRI because it is in the best interest of the City for the reasons set forth in this resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The purchase of Project furniture and their associated materials is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of and installation of furniture and their associated materials for the Marina Branch Library may have a significant effect on the environment (CEQA Guidelines Section 15061(b)(3).)

2. In accordance with Municipal Code 3.60.070(h)(3), the purchase and installation of furniture and their associated materials for the Marina Branch Library Restoration Project from CRI based on pricing from OMNIA is in the City’s best interest for these reasons:
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a. OMNIA has conducted competitive, public bids to select vendors for the listed furniture and their associates materials to achieve competitive pricing and selected CRI; and b. Timely procurement and installation of the furniture and their associated materials in the restored Library Facility is critical to meet the Project schedule.

3. The agreement with Coordinated Resources, Inc. (dba CRI) in an amount not to exceed $183,466.41 is approved.

4. A contingency amount of $30,000.00 is approved.

5. The Public Works Director is authorized to execute the agreement in substantially the form presented and issue amendments within the contingency reserve.
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AGREEMENT WITH COORDINATED RESOURCES INC.

FOR
MARINA BRANCH PUBLIC LIBRARY RESTORATION PROJECT – FURNITURE PACKAGE This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and Coordinated Resources Inc. (dba CRI), a Corporation (“VENDOR”), whose address is 585 Howard Street, San Francisco, CA 94105.

RECITALS:

A. CITY desires certain furniture purchase and installation services hereinafter described.

B. CITY desires to engage VENDOR to provide these services by reason of its qualifications and experience for performing such services and VENDOR has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by VENDOR under this Agreement is as described in Exhibit A to this Agreement, which is attached and incorporated by reference.

SECTION 2 - DUTIES OF VENDOR
VENDOR shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by VENDOR under this Agreement. VENDOR shall, without additional compensation, correct or revise any errors or deficiencies in its work.

VENDOR represents that it is qualified to furnish the services described under this Agreement.

VENDOR shall be responsible for employing or engaging all persons necessary to perform the services of VENDOR.

VENDOR and his subcontractors shall comply with State’s Prevailing Wage Laws.

VENDOR agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

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public work pursuant to Section 1725.5 of the Labor Code. For the work performed for the City, the VENDOR and his subcontractors shall pay the workers at the prevailing wage rate as determined by the California Department of Industrial Relations, for this locality. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine documents submitted by VENDOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of VENDOR's work.

SECTION 4 - TERM
The services to be performed under this Agreement shall commence on August 1, 2026 and be completed on February 28, 2027.

SECTION 6 – TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to VENDOR. VENDOR agrees to cease all work under this Agreement upon receipt of said written notice.

SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by VENDOR in the performance of this Agreement are and shall be the property of CITY, whether the project for which they are made is executed or not.

SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by VENDOR in connection with the performance of this Agreement are confidential until released by CITY to the public. VENDOR shall not make any such documents or information available to any individual or organization not employed by VENDOR or CITY without the written consent of CITY before any such release. 29 of 833
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SECTION 9 - INTEREST OF VENDOR
VENDOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 10 - VENDOR'S STATUS
It is expressly agreed that in the performance of the services required under this Agreement, VENDOR shall at all times be considered an independent contractor as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make VENDOR an agent or employee of CITY while providing services under this Agreement.

SECTION 11 - INDEMNITY
VENDOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of VENDOR’s performance of this Agreement, except for those claims arising out of CITY’s sole negligence or willful misconduct. VENDOR agrees to defend City, its elected and appointed officials, employees, volunteers, and agents against any such claims. The VENDOR’S duty to indemnify shall survive expiration or early termination of this Agreement.

SECTION 12 - INSURANCE
VENDOR shall procure and maintain for the duration of the contract the insurance specified in Exhibit C to this Agreement.

SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of VENDOR and cannot be transferred, assigned, or subcontracted by VENDOR without the prior written consent of CITY.

SECTION 14 - RELIANCE UPON SKILL OF VENDOR
It is mutually understood and agreed by and between the parties hereto that VENDOR is skilled in the performance of the work agreed to be done under this Agreement and that CITY relies upon the skill of VENDOR to do and perform the work in the most skillful manner, and VENDOR agrees to thus perform the work. The acceptance of VENDOR's work by CITY does not operate as a release of VENDOR from said obligation.
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SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 17 - NON-DISCRIMINATION
VENDOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither VENDOR nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 18 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 31 of 833
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SECTION 19 - LITIGATION
VENDOR shall testify at CITY's request if litigation is brought against CITY in connection with VENDOR's services under this Agreement. Unless the action is brought by VENDOR, or is based upon VENDOR's wrongdoing, CITY shall compensate VENDOR for preparation for testimony, testimony, and travel at VENDOR's standard hourly rates at the time of actual testimony.

SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Director of Public Works
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
To VENDOR: Coordinated Resources Inc (dba, CRI)
Attn: Jennifer Burton
585 Howard Street
San Francisco, CA 94105
SECTION 21 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and VENDOR.

SECTION 22 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and Coordinated Resources Inc (dba CRI) have executed this Agreement the day and year first above written.

CITY OF SAN MATEO VENDOR
Alex Khojikian
City Manager
Date Kristen McKenzie
Its Authorized Agent
President
Date

APPROVED AS TO FORM
Linh Nguyen
Assistant City Attorney
Date

CITY OF SAN MATEO
Attachments:

Exhibit A: Scope of Services
Exhibit B: Payment Rates
Exhibit C: Insurance Requirements
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EXHIBIT A

SCOPE OF SERVICES
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EXHIBIT B

PAYMENT RATES
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EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if VENDOR has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

If the VENDOR maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the VENDOR.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, volunteers, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the VENDOR; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the VENDOR including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the VENDOR’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the VENDOR’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, volunteers, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, volunteers, or agents shall be excess of the VENDOR’s insurance and shall not contribute with it.

Waiver of Subrogation
VENDOR hereby grants to City a waiver of any right to subrogation which any insurer of said VENDOR may acquire against the City by virtue of the payment of any loss under such insurance. VENDOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
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Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the VENDOR to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
VENDOR shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the VENDOR’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 40 of 833

CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO APPROVE AN AGREEMENT WITH ROSS MCDONALD COMPANY INC. TO FURNISH AND INSTALL SHELVING IN THE AMOUNT OF $238,652.85 WHEREAS, the Marina Branch Library located at 1530 Susan Court, San Mateo (“Library”) is a City-owned property; and
WHERAS, the existing shelves at the Library have exceeded their reasonable service life and have been demolished as part of the planned Marina Branch Public Library Restoration Project (“Project”) and cannot be reused; and
WHEREAS, to provide shelving for library use upon completion of the library renovation, staff proposes the purchase of a set of shelving and their associated materials to be furnished and installed with the Project; and
WHEREAS, The Interlocal Purchasing System (TIPS) is a purchasing cooperative, which operates as the lead agency to conduct competitive bidding for goods and services for use by public agencies; and WHEREAS, TIPS was utilized to receive pricing from Ross McDonald Co., Inc. (Ross McDonald), a preselected vendor; and WHERAS, San Mateo Municipal Code Section 3.60.030 generally requires competitive bidding for contracts of $100,000 or more; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it is in the best interest of the City; and WHERAS, the timely procurement and installation of the library shelving and their associated materials is critical to meet the schedule for the startup of the restored Library facility; and WHEREAS, TIPS offers services to make the government procurement process more efficient through its cooperative purchasing program; and
WHEREAS, TIPS has conducted competitive, public bids to select shelving vendors to achieve competitive pricing and selected Ross McDonald; and
WHEREAS, Ross McDonald will provide the shelving and their associated materials, design, project management and installation services; and
WHERAS based on the bid obtained from TIPS, staff recommends approval of the agreement with Ross McDonald because it is in the best interest of the City for the reasons set forth in this resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The purchase of Project shelving and their associated materials is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of shelving and their associated materials for the Marina Branch Library may have a significant effect on the environment (CEQA Guidelines Section 15061(b)(3).)
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2. In accordance with Municipal Code 3.60.070(h)(3), the purchase of shelving and their associated materials for the Marina Branch Library Restoration Project from Ross McDonald based on pricing from TIPS is in the City’s best interest for these reasons:
a. TIPS has conducted competitive, public bids to select vendors for the listed shelving and their associates materials to achieve competitive pricing and selected Ross McDonald; and b. Timely procurement and installation of the furniture and their associated materials in the restored Library Facility is critical to meet the Project schedule.

3. The agreement with Ross McDonald Co., Inc. in an amount not to exceed $238,652.85 is approved.

4. A contingency amount of $25,000 is approved.

5. The Public Works Director is authorized to execute the agreement in substantially the form presented and issue amendments within the contingency reserve.
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Contract for Services with SB854 Page 1 of 12
Rev. 4/26

AGREEMENT WITH ROSS MCDONALD COMPANY, INC
FOR
MARINA BRANCH PUBLIC LIBRARY RESTORATION PROJECT – SHELVING PACKAGE This Agreement, made and entered into this day of ____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and Ross McDonald Company, Inc., a corporation ("VENDOR"), whose address is 1154 Stealth Street, Livermore, CA 94551.

RECITALS:

A. CITY desires certain shelving and installation services hereinafter described.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by VENDOR under this Agreement is as described in Exhibit A to this Agreement, which is attached and incorporated by reference.

VENDOR represents that it is qualified to furnish the services described under this Agreement.

VENDOR shall be responsible for employing or engaging all persons necessary to perform the services of VENDOR.

VENDOR and his subcontractors shall comply with State’s Prevailing Wage Laws.

VENDOR agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

VENDOR or subcontractor shall not be qualified to bid on, be listed in a bid proposal, or engage in the performance of any contract for public work unless currently registered and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. For the work performed for the City, the VENDOR and his subcontractors shall pay the workers at the prevailing wage rate as determined by the 43 of 833
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Rev. 4/26
California Department of Industrial Relations, for this locality. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine documents submitted by VENDOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of VENDOR's work.

SECTION 4 - TERM
The services to be performed under this Agreement shall commence on August 1, 2026 and be completed on February 28, 2027.

SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by VENDOR in connection with the performance of this Agreement are confidential until released by CITY to the public. VENDOR shall not make any such documents or information available to any individual or organization not employed by VENDOR or CITY without the written consent of CITY before any such release. 44 of 833
Contract for Services with SB854 Page 3 of 12
Rev. 4/26
SECTION 9 - INTEREST OF VENDOR
VENDOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 12 - INSURANCE
VENDOR shall procure and maintain for the duration of the contract the insurance specified in Exhibit C to this Agreement.

SECTION 14 - RELIANCE UPON SKILL OF VENDOR
It is mutually understood and agreed by and between the parties hereto that VENDOR is skilled in the performance of the work agreed to be done under this Agreement and that CITY relies upon the skill of VENDOR to do and perform the work in the most skillful manner, and VENDOR agrees to thus perform the work. The acceptance of VENDOR's work by CITY does not operate as a release of VENDOR from said obligation.
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Rev. 4/26
SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 46 of 833
Contract for Services with SB854 Page 5 of 12
Rev. 4/26
SECTION 19 - LITIGATION
VENDOR shall testify at CITY's request if litigation is brought against CITY in connection with VENDOR's services under this Agreement. Unless the action is brought by VENDOR, or is based upon VENDOR's wrongdoing, CITY shall compensate VENDOR for preparation for testimony, testimony, and travel at VENDOR's standard hourly rates at the time of actual testimony.

SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Director of Public Works
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
To VENDOR: Ross McDonald Company, Inc.

Attn: Garen McDonald
1154 Stealth Street
Livermore, CA 94551
SECTION 21 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and VENDOR.

SECTION 22 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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Contract for Services with SB854 Page 6 of 12
Rev. 4/26
IN WITNESS WHEREOF, CITY OF SAN MATEO and Ross McDonald Company, Inc. have executed this Agreement the day and year first above written.

CITY OF SAN MATEO VENDOR
Alex Khojikian
City Manager
Date Garen McDonald
Its Authorized Agent
President
Date

APPROVED AS TO FORM
Linh Nguyen
Assistant City Attorney
Date

CITY OF SAN MATEO
Attachments:

Exhibit A: Scope of Services
Exhibit B: Payment Rates
Exhibit C: Insurance Requirements
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Contract for Services with SB854 Page 7 of 12
Rev. 4/26

EXHIBIT A

SCOPE OF SERVICES
VENDOR shall furnish and install the items set forth herein:
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Rev. 4/26
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Rev. 4/26
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Rev. 4/26

EXHIBIT B

PAYMENT RATES
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Rev. 4/26

EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

If the VENDOR maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the VENDOR.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, volunteers, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the VENDOR; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the VENDOR including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the VENDOR’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Waiver of Subrogation
VENDOR hereby grants to City a waiver of any right to subrogation which any insurer of said VENDOR may acquire against the City by virtue of the payment of any loss under such insurance. VENDOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
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Contract for Services with SB854 Page 12 of 12
Rev. 4/26
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the VENDOR to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 26-4662 File ID: 26-11059 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 20, 2026
SUBJECT:

Public Utility Easement Dedication Acceptance — Adoption RECOMMENDATION:

Adopt a Resolution to accept the grant of public utility easement dedication acceptance in private alley near property located at 31-57 S B St.; and authorize the City Manager to execute the easement dedication in substantially the form presented.

BACKGROUND:

On November 21, 2022, DTSM Donut Delite, LLC (herein referred to as the “Applicant”) submitted a planning application (PA-2022-089) with the Planning Division for a Site Plan and Architectural Review for construction of a new mixed-use building consisting of 41,190 square-feet of retail, commercial, and office uses located at 31-57 South B Street and a Vesting Tentative Map to merge four existing parcels into one (collectively referred to as “Project”) in the City of San Mateo. The planning application was entitled under Resolution No. 5 (2024) by the Planning Commission of the City of San Mateo at a regular meeting held on July 23, 2024.

The Project is currently in the process of obtaining building permits and recording of the Parcel Map. During the building permit review, the Applicant determined that the Project and adjacent properties would benefit from a Public Utility Easement Dedication within the private alley. The private alley is a tenant-in-common and all affected property owners will sign the easement dedication in substantial conformance with Attachment 1. The total easement to be dedicated contains approximately 4,299 square feet by extending 20 feet into the private alley adjacent to the Project property.

BUDGET IMPACT:

All staff costs associated with review and approval of this easement dedication is paid for by the Applicant through permit fees based on the current Master Fee Schedule.

ENVIRONMENTAL DETERMINATION:

The acceptance of this easement dedication is not a project for CEQA because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code 21065.) STRATEGIC PLAN ALIGNMENT:

This plan supports the Economic Development initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.
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CITY OF SAN MATEO

ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
John Thompson, Assistant Engineer
[email protected]
(650) 522 - 7577
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
ACCEPTING THE PUBLIC UTILITY EASEMENT DEDICATION IN PRIVATE ALLEY NEAR PROPERTY LOCATED AT 31- 57 S B ST, SAN MATEO
WHEREAS, DTSM Donut Delite, LLC (herein referred to as the “Applicant”) on November 21, 2022, submitted planning application PA-2022-089 with the Planning Division for a Site Plan and Architectural Review for construction of a new mixed-use building consisting of 41,190 square-feet of retail/commercial and office uses located at 31-57 South B Street and a Vesting Tentative Map to merge four parcels into one (collectively referred to as “Project”) in the City of San Mateo; and WHEREAS, the planning application was entitled under Resolution No. 5 (2024) by the Planning Commission of the City of San Mateo, California, at a regular meeting held on July 23, 2024; and WHEREAS, the Project determined during the Building Permit review that a Public Utility Easement (PUE) is required to facilitate public utilities including, but not limited, to water, gas, sewer and drainage pipes, and/or underground wires and conduits for electrical, television, and telephone services and any and all atgrade appurtenances necessary thereto; and WHEREAS, the Applicant coordinated with adjacent property owners that share tenant-in-common with the private alley parcel in agreement of the PUE dedication; and WHEREAS, the total easement to be dedicated contains approximately 4,299 square feet, and will be

20.00 ft into the private alley adjacent to the Project property.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The acceptance of this easement dedication is not a project for CEQA because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code 21065.)

2. The dedication of a Public Use Easement is accepted.

3. The City Manager is authorized to execute the dedication, in substantially the form attached hereto as Exhibit A.
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Exhibit A
Grant of Public Utility Easement
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RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

CITY OF SAN MATEO
Housing Division
330 W. 20th Avenue
San Mateo, CA 94403
APN(s): 034-154-030
Space Above This Line Reserved for Recorder’s Use Exempt from Recording Fee Per Government Code Section 27383 and 6103

GRANT OF PUBLIC UTILITY EASEMENT
The undersigned Grantor declares:

DOCUMENTARY TRANSFER TAX -$0-;
CITY TRANSFER TAX -$0-; and
SURVEY MONUMENT FEE -$0-,
[ ] computed on the consideration or full value of property conveyed, OR [ ] computed on the consideration or full value less value of liens and/or encumbrances remaining at time of sale,
[ ] unincorporated area;
[ X ] City of SAN MATEO, and
FOR GOOD AND VALUABLE CONSIDERATION, the receipt and sufficiency of which are hereby acknowledged, DTSM Donut Delite, LLC, a Delaware limited liability company, Izmirian Family Partners, LP, a California limited partnership, and Sylvia Shun-Yuan Chen and Henry Chen as Co-Trustees of the Cheng Kuang Chen Bypass Trust. hereby GRANTS to The City of San Mateo, a municipal corporation, Public purpose easements (“PUE”) across, under, and over that certain area of land described and shown on Exhibits “A” and “B” attached hereto (the “Easement Area”) and incorporated herein by reference, situated in the City of San Mateo, County of San Mateo, State of California for subsurface public utilities including but not limited to water, gas, sewer and drainage pipes, and/or underground wires and conduits for electrical, television, and telephone services and any and all at-grade appurtenances necessary thereto. [Signatures Follow on Next Page]
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Dated: _____________________________, 2026
DTSM Donut Delite Venture, LLC,
a Delaware limited liability company
By:________________________________
Name:______________________________
Title:_______________________________
Dated: _____________________________, 2026
Izmirian Family Partners, LP,
a California limited partnership
By: Robert E. Izmirian, as Trustee of The Robert Edward Izmirian Trust u/a/d 9/7/04 Its: General Partner
By: __________________________
Name: Robert E. Izmirian
Its: Trustee
Dated: _____________________________, 2026
Sylvia Shun-Yuan Chen and Henry Chen as Co-Trustees of the Cheng Kuang Chen Bypass Trust,
By:________________________________
Name:______________________________
Title:_______________________________
By:________________________________
Name:______________________________
Title:_______________________________
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CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by this Grant of Public Utility Easement dated __________, 2026, from Grantor to the City of San Mateo, a municipal corporation, is hereby accepted by order of its City Council’s Resolution No. _____, adopted _________________, 2026, and the City of San Mateo consents to the recordation thereof by its duly authorized officer.

CITY OF SAN MATEO,
a municipal corporation

APPROVED AS TO FORM,
a municipal corporation
Alex Khojikian, City Manager Mazarin Vakharia, Assistant City Attorney Date: ____________________, 2026
[Signature shall be notarized]
Date: ____________________, 2026
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EXHIBIT “A”

LEGAL DESCRIPTION OF PROPERTY
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EXHIBIT “B”

PLAT MAP
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 72-4674 File ID: 26-11253 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 20, 2026
SUBJECT:

Collection System Construction Management Services for the Clean Water Program – Amendments RECOMMENDATION:

Approve Amendments No. 4 to professional service agreements with Tanner Pacific, Inc. and Townsend Management, Inc. to continue providing as-needed construction management services for the Clean Water Program’s Wastewater Treatment Plant and Collection System Rehabilitation projects to extend the term of each agreement through January 1, 2028; increase the agreement with Tanner Pacific, Inc. by $350,000 for a new total agreement amount not to exceed $6,350,000 and authorize the Public Works Director to execute the amendments in substantially the form presented and approve future amendments within the approved updated budget.

BACKGROUND:

The Clean Water Program (CWP) includes improvements to wastewater system capacity, flow management, and inflow and infiltration reduction to comply with regulatory requirements. Construction management services provide as-needed support for the remainder of the CWP Wastewater Treatment Plant (WWTP) and collection system improvement projects, which include improvements to various WWTP process facilities, new capacity relief sewers, sewer rehabilitations/repairs, and lift station improvements.

On June 21, 2021, City Council approved agreements with Tanner Pacific, Inc. (Tanner Pacific) and Townsend Management, Inc. (Townsend Management) to provide as-needed construction management services for various CWP collection system projects under the CWP. Each agreement was approved for an amount not to exceed $3,000,000 with a term of three years.

On August 15, 2022, City Council approved amendments (Amendment No. 1) to both Tanner Pacific and Townsend Management agreements to include construction management services for WWTP projects, with no additional cost to the original agreement amounts, and to extend the term of the agreements from three years to five years to July 2026.

On June 20, 2023, City Council approved amendments (Amendment No. 2) to both Tanner Pacific and Townsend Management agreements to increase each agreement amount by $2,000,000 for a revised total agreement amount of $5,000,000 for each agreement.

On April 21, 2025, City Council approved amendments (Amendment No. 3) to both Tanner Pacific and Townsend Management agreements to increase each agreement amount by $1,000,000 for a revised total agreement amount of $6,000,000 for each agreement and to extend both agreements through January 1, 2027.

Amending the construction management services agreement for Tanner Pacific to increase the agreement amount and extend the agreement timeline, and amending the construction management services agreement for Townsend 64 of 833

CITY OF SAN MATEO
Management to extend the agreement timeline will allow for the full inclusion of the CWP’s remaining WWTP and collection system projects. Based on current project estimates, Townsend Management should be able to conclude its projects without increasing the agreement amount. Please see Attachment 3 for cost estimates.

Amendments No. 4 will be the final amendment to the existing Tanner Pacific and Townsend Management construction management services agreements. To support future construction management needs beyond the completion of the current CWP work, the City intends to issue a new Request for Qualifications for as-needed construction management services.

Based on the above, staff recommends approval of each Amendment No. 4 to extend the agreements with Tanner Pacific and Townsend Management through the anticipated January 1, 2028, completion of the CWP’s planned construction and project closeouts, and to increase Tanner Pacific’s agreement amount by $350,000 for a new total agreement amount of $6,350,000.

BUDGET IMPACT:

There are sufficient funds in the various Clean Water Program projects available to fund these amendments.

ENVIRONMENTAL DETERMINATION:

The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). The PEIR was certified by Council on June 6, 2016. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that were approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the project evaluated in the PEIR and Addendum.

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment No. 4 - Tanner Pacific
Att 2 – Amendment No. 4 - Townsend Management
Att 3 – Construction Management Services Current Cost Estimates

STAFF CONTACT
Laura Webb, Senior Engineer
[email protected]
(650) 522-7322
Thomas Williams, Engineering Manager
[email protected]
(650) 522-7307
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AMENDMENT NO. 4 TO THE AGREEMENT
BETWEEN THE CITY OF SAN MATEO AND TANNER PACIFIC, INC.

FOR CLEAN WATER PROGRAM COLLECTION SYSTEM CONSTRUCTION MANAGEMENT

SERVICES
($3,000,000 [Original Amount], $0 [Amendment No. 1], $2,000,000 [Amendment No. 2], $1,000,000 [Amendment No. 3], $350,000 [Amendment No. 4]) This Amendment is made and entered into this day of _____________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and TANNER PACIFIC, INC. ("CONSULTANT").

WHEREAS, the CITY and “CONSULTANT” entered into an Agreement for CLEAN WATER PROGRAM COLLECTION SYSTEM CONSTRUCTION MANAGEMENT SERVICES (“Agreement”) on July 1, 2021; and
WHEREAS, on September 13, 2022, the CITY and CONSULTANT executed Amendment No. 1, expanding the scope of the Agreement and the term of the Agreement by two years, for a total Agreement timeline of five years; and
WHEREAS, on July 17, 2023, the CITY and CONSULTANT executed Amendment No. 2, increasing the Agreement by $2,000,000, for a total Agreement in the amount of $5,000,000; and
WHEREAS, on May 23, 2025, the CITY and CONSULTANT executed Amendment No. 3, extending the term of the Agreement to January 1, 2027, and increasing the Agreement by $1,000,000, for a total Agreement in the amount of $6,000,000; and WHEREAS, CITY and CONSULTANT, wish to amend the Agreement to extend the term of the Agreement and to increase the Agreement amount by $350,000, for a total Agreement amount of $6,350,000.

NOW, THEREFORE, the parties agree as follows:

1. Section 7 – “Term, Progress, and Completion” of the Agreement is amended as follows:
“This Agreement shall be valid until January 1, 2028.

It is understood and agreed that time is of the essence of this Agreement.

CITY agrees to exercise due diligence in performing its tasks to implement the CONSULTANT’S timetable.”
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2. The first paragraph of Section 8—“Payment” of the Agreement is amended as follows:
“Payment shall be made by the CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for full performances of the services and any reimbursable expenses set forth in this Agreement, CITY agrees to pay CONSULTANT a fee based on verified time and materials not to exceed $6,350,000. Requests for payments shall be itemized and correspond to the various items of work described in Exhibit A and shall be based on the rate and cost schedule set forth in Exhibit B.”

3. The remaining terms of the Agreement remain in full force and effect.

IN WITNESS WHEREOF, CITY OF SAN MATEO and TANNER PACIFIC, INC. have executed this Amendment No. 4 on ____________________.

CITY OF SAN MATEO CONSULTANT
Tanner Pacific, Inc.
____________________________ ___________________________________ Matt Fabry Date William Tanner Date
Public Works Director President

APPROVED AS TO FORM
___________________________
Linh P. Nguyen Date
Assistant City Attorney
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AMENDMENT NO. 4 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND
TOWNSEND MANAGEMENT, INC.

FOR CLEAN WATER PROGRAM COLLECTION SYSTEM

CONSTRUCTION MANAGEMENT SERVICES
($3,000,000 [Original Amount], $0 [Amendment No. 1], $2,000,000 [Amendment No. 2], $1,000,000 [Amendment No. 3], $0 [Amendment No. 4])
This Amendment is made and entered into this day of _____________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and TOWNSEND MANAGEMENT, INC. ("CONSULTANT").

WHEREAS, the CITY and CONSULTANT entered into an Agreement for CLEAN WATER PROGRAM COLLECTION SYSTEM CONSTRUCTION MANAGEMENT SERVICES (“Agreement”) on July 9, 2021; and
WHEREAS, on September 13, 2022, the CITY and CONSULTANT executed Amendment No. 1, extending the scope of the Agreement and the term of the Agreement by two years, for a total Agreement timeline of five years; and
WHEREAS, on July 10, 2023, the CITY and CONSULTANT executed Amendment No. 2, increasing the Agreement by $2,000,000, for a total Agreement in the amount of $5,000,000; and
WHEREAS, on May 23, 2025, the CITY and CONSULTANT executed Amendment No. 3, extending the term of the Agreement to January 1, 2027, and increasing the Agreement by $1,000,000, for a total Agreement in the amount of $6,000,000; and WHEREAS, CITY and CONSULTANT wish to amend the Agreement to extend the term of the Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Section 7 – “Term, Progress, and Completion” of the Agreement is amended as follows:
“This Agreement shall be valid until January 1, 2028.

It is understood and agreed that time is of the essence of this Agreement.

CITY agrees to exercise due diligence in performing its tasks to implement the CONSULTANT’S timetable.”

2. The remaining terms of the Agreement remain in full force and effect. 68 of 833
[SIGNATURES ON THE FOLLOWING PAGE]
IN WITNESS WHEREOF, CITY OF SAN MATEO and TOWNSEND MANAGEMENT, INC. have executed this Amendment No. 4 on __________________.

CITY OF SAN MATEO CONSULTANT
Townsend Management, Inc.
____________________________ ___________________________________ Matt Fabry Date Zamir Zuraek Date
Public Works Director President

APPROVED AS TO FORM
___________________________
Linh P. Nguyen Date
Assistant City Attorney
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Tanner Pacific Contract Award: June 21, 2022
Approved End Date (per Amendment No.3): January 1, 2027 Description Amount
Original Agreement: $3,000,000
Amendment No. 1: $0
Amendment No. 2: $2,000,000
Approved Task Order 1 (Basin A): -$940,070
Approved Task Order 2 (IAP 3): -$1,433,124
Approved Task Order 3 (Basin A Add'l) -$394,590
Approved Task Order 4 (WWTP Digester Pumps) -$181,781
Approved Task Order 5 (Basin C): -$632,210
Approved Task Order 6 (IAP 3 Add'l) -$671,605
Amendment No. 3: $1,000,000
Task Order 7 (Digester Transfer Pump Impts Add'l) -$64,528 Task Order 8 (3 Wat Pump Ferric Chlo Constructability) -$8,346 Task Order 9 (MCC Replacement Constructability) -$8,765 Task Order 10 (IAP 3 add'l No. 2) -$679,756
Task Order 11 (3-Water pumping and Ferric Chloride) -$424,473 Task Order 12 (Basin C add'l) -$142,498
Available Funds: $418,254
Future Task Orders to be Added Amount
Biogas and Biosolids Evalulation: Digester 1 Cleaning $155,250 Polymer Injection System $97,750
MCC Replacement - Constructability Review $10,080
IAP3 Extension $480,976
Total Future Task Orders: $744,056
Total Funds Needed Amount
Current Available Funds $418,254
Total Future Task Orders $744,056
Additonal Funds Needed for Amendment No. 4: $325,802
Recommended Additional Funding Request (Rounded): $350,000 AƩ 3 – ConstrucƟon Management Services Current Cost EsƟmates 70 of 833
Townsend Management Incorporated Contract Award: June 21, 2022 Approved End Date (per Amendment No.3): January 1, 2027 Description Amount
Original Agreement: $3,000,000
Amendment No. 1: $0
Amendment No. 2: $2,000,000
Approved Task Order 1 (Delaware): -$655,844
Approved Task Order 2a (ECR Constructability Review): -$10,703 Approved Task Order 2b (Basin E): -$525,793
Approved Task Order 3 (EC Relief): -$830,429
Approved Task Order 4 (Basin B): -$496,564
Approved Task Order 5 (ECR Constructability Review 2): -$18,926 Approved Task Order 6 (Lift Stations): -$1,238,760
Amendment No. 3: $1,000,000
Task Order 7 (Basin B Closeout): -$59,982
Available Funds: $2,162,999
Future Task Orders to be Added Amount
Basin D $865,000
El Camino Real & Large Diameter $280,000
Total Future Task Orders: $1,145,000
Total Funds Needed Amount
Current Available Funds $2,162,999
Total Future Task Orders $1,145,000
Total Predicted Amount Remaining upon Contract Completion: $1,017,999 Att 3 – Construction Management Services Current Cost Estimates 71 of 833

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 10-3133 File ID: 26-11330 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Community Development Department
MEETING DATE: July 20, 2026
SUBJECT:

Emergency Rental Assistance Program — Approval
RECOMMENDATION:

Approve an agreement with Samaritan House to continue administration of the Emergency Rental Assistance Program in the amount of $220,000 for Fiscal Year 2026-27 and approve updated Program Guidelines; authorize the City Manager to execute the agreement in substantially the form presented.

BACKGROUND:

On July 28, 2025, the City Council approved an Emergency Rental Assistance Program (ERAP) to address growing eviction rates in San Mateo. In a 2025 study on eviction rates conducted by the Mills Legal Center at Stanford, non-payment of rent was the most common cause for evictions in San Mateo County. Samaritan House was selected as the administrator of the program because of their role as a Core Service Agency in the County of San Mateo and their experience administrating rental assistance programs.

The ERAP was funded with $168,000 in Housing Successor Funds for the contract term of August 1, 2025 to July 31, 2026.

The program’s budget allocated $150,000 for assistance payments and $18,000 for administrative expenses. Each approved household can receive up to $4,000 in assistance within the contract term. Financial assistance may cover rent, security deposits, and utility payments.

The need for emergency rental assistance programs is still prevalent among low-income tenants in San Mateo. This program has successfully prevented 66 low-income households from being evicted, with $128,407 of the funds disbursed by the third quarter of the 2025-26 program year. According to Samaritan House reporting, the most common reasons for households applying for assistance are loss of employment and illness. It is anticipated that by the end of the agreement term, July 31, 2026, all 2025-26 ERAP funds will have been expended.

Samaritan House has consistently leveraged ERAP funds with other funding sources to maximize the number of households served and maintain the program throughout the year. Of the $232,400 in total funds that were provided to San Mateo residents in the form of emergency rental assistance in the third quarter of this program year (February 1, 2026, to April 30, 2026), approximately 31% of that, or $71,948, was from the City’s ERAP funding. However, this still fell short of the total amount requested during this period by 20% as San Mateo residents requested a total of $290,235 from Samaritan House for rental assistance in this period.

Due to the increasing need for financial assistance, and in alignment with earlier City Council direction, staff recommends increasing the ERAP budget to $220,000, with an annual goal to serve at least 60 households, and to continue with Samaritan House as the ERAP Program Administrator. The 2026-27 ERAP Agreement (Attachment 1) includes the updated term, annual goal for households served, and budget. The ERAP utilizes the San Mateo County Income Limits (as published 72 of 833

CITY OF SAN MATEO
by the California Department of Housing and Community Development) to identify the 60% area median income (AMI) thresholds as part of the eligibility requirements. Since these limits are updated annually, this Agreement includes the updated (2026) income limits. The Emergency Rental Assistance Program Guidelines (Attachment 2) were originally approved by City Council on June 28, 2025, when the program was established. Staff recommends updating the Program Guidelines (Attachment 2) to reflect the 2026-27 program budget and 2026 income limits to remain consistent with the ERAP Agreement (Attachment 1).

BUDGET IMPACT:

The Housing Successor Fund, also known as the Low and Moderate Income Asset Fund (F255), is again proposed as the funding source for the ERAP budget, with an amount of $220,000. Fund 255 has a current fund balance of $5,448,000 and saw annual revenue of approximately $454,000 in FY 2025-26. With funding from Fund 255, the program will not have an impact on the City’s General Fund. Funding for the ERAP was included in City’s adopted 2026-28 Operating Budget, so a separate budget appropriation is not necessary.

Health and Safety Code Section 34176.1(a)(2)(A) allows up to $500,000 of Housing Successor Funds per fiscal year, plus any percentage change in the cost of living, for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for this assistance. These funds may be used for short-term or medium-term rental assistance, contributions toward the construction of local or regional homeless shelters, housing relocation and stabilization services including housing search, mediation, or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management, or other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless.

Emergency Rental Assistance Program Budget for 2026-27
Line Item Housing Successor Funds (F255)
Administration $20,000
Rental Assistance $200,000
Total: $220,000
ENVIRONMENTAL DETERMINATION:

This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment (Public Resources Code Section 21065).

STRATEGIC PLAN ALIGNMENT:

This staff report supports the Housing initiative.

NOTICE PROVIDED:

All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Emergency Rental Assistance Program 2026-27 Agreement Att 2 – Updated Emergency Rental Assistance Program Guidelines

STAFF CONTACT
Jennifer Mora, Housing Specialist I
[email protected]
(650) 522-7230
73 of 833
Contract for Services Page 1 of 11
Rev 12/22

AGREEMENT WITH SAMARITAN HOUSE

FOR COMMNUNITY SERVICES
FOR

EMERGENCY RENTAL ASSISTANCE PROGRAM
This Agreement, made and entered into this day of____________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and SAMARITAN HOUSE, a California nonprofit organization ("ORANIZATION"), whose address is 4031 Pacific Boulevard, San Mateo, CA 94403.

RECITALS:

A. CITY desires certain Emergency Rental Assistance services hereinafter described.

B. CITY desires to engage ORGANIZATION to provide these Emergency Rental Assistance services by reason of its qualifications and experience for performing such services and ORGANIZATION has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - SCOPE OF SERVICES
.

The scope of services to be performed by ORGANIZATION under this Agreement is as described in Exhibit A to this Agreement, which is attached and incorporated by reference.

SECTION 2 - DUTIES OF ORGANIZATION
ORGANIZATION shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by ORGANIZATION under this Agreement. ORGANIZATION shall, without additional compensation, correct or revise any errors or deficiencies in its work.

ORGANIZATION represents that it is qualified to furnish the services described under this Agreement.

ORGANIZATION shall be responsible for employing or engaging all persons necessary to perform the services of ORGANIZATION.

ORGANIZATION agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.
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SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.

CITY shall examine documents submitted by ORGANIZATION and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of ORGANIZATION'S work.

SECTION 4 - TERM
The services to be performed under this Agreement shall commence on August 1, 2026 and be completed on July 31, 2027.

SECTION 6 - TERMINATION
Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to ORGANIZATION. ORGANIZATION agrees to cease all work under this Agreement upon receipt of said written notice.

SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by ORGANIZATION in the performance of this Agreement are and shall be the property of CITY, whether the project for which they are made is executed or not.

SECTION 8 - CONFIDENTIALITY
All reports and documents prepared by ORGANIZATION in connection with the performance of this Agreement are confidential until released by CITY to the public. ORGANIZATION shall not make any such documents or information available to any individual or organization not employed by ORGANIZATION or CITY without the written consent of CITY before any such release.

SECTION 9 - INTEREST OF ORGANIZATION
ORGANIZATION covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
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SECTION 10 - ORGANIZATION'S STATUS
It is expressly agreed that in the performance of the services required under this Agreement, ORGANIZATION shall at all times be considered an independent ORGANIZATION as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make ORGANIZATION an agent or employee of CITY while providing services under this Agreement.

SECTION 11 - INDEMNITY
ORGANIZATION agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of ORGANIZATION’s performance of this Agreement, except for those claims arising out of CITY’s sole negligence or willful misconduct. ORGANIZATION agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. The ORGANIZATION’S duty to indemnify shall survive expiration or early termination of this Agreement.

SECTION 12 - INSURANCE
ORGANIZATION shall procure and maintain for the duration of the contract the insurance specified in Exhibit C to this Agreement.

SECTION 13 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of ORGANIZATION and cannot be transferred, assigned, or subcontracted by ORGANIZATION without the prior written consent of CITY.

SECTION 14 - RELIANCE UPON SKILL OF ORGANIZATION
It is mutually understood and agreed by and between the parties hereto that ORGANIZATION is skilled in the performance of the work agreed to be done under this Agreement and that CITY relies upon the skill of ORGANIZATION to do and perform the work in the most skillful manner, and ORGANIZATION agrees to thus perform the work. The acceptance of ORGANIZATION's work by CITY does not operate as a release of ORGANIZATION from said obligation. 76 of 833
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SECTION 15 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 17 - NON-DISCRIMINATION
ORGANIZATION warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither ORGANIZATION nor any of its sub-ORGANIZATIONS shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 77 of 833
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SECTION 19 - LITIGATION
ORGANIZATION shall testify at CITY's request if litigation is brought against CITY in connection with ORGANIZATION's services under this Agreement. Unless the action is brought by ORGANIZATION, or is based upon ORGANIZATION's wrongdoing, CITY shall compensate ORGANIZATION for preparation for testimony, testimony, and travel at ORGANIZATION's standard hourly rates at the time of actual testimony.

SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Alex Khojikian
City Manager
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
To ORGANIZATION: Samaritan House
Attn: Laura Bent, Chief Executive
Officer
4301 Pacific Boulevard
San Mateo, CA 94403
SECTION 21 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and ORGANIZATION and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and ORGANIZATION.

SECTION 22 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and SAMARITAN HOUSE have executed this Agreement the day and year first above written.

CITY OF SAN MATEO SAMARITAN HOUSE
Alex Khojikian
City Manager
Date Laura Bent
Chief Executive Officer
Date

APPROVED AS TO FORM
Mazarin Vakharia
Assistant City Attorney
Date
Attachments:

Exhibit A: Scope of Services
Exhibit B: Agreement Budget
Exhibit C: Insurance Requirements
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Rev 12/22

EXHIBIT A

SCOPE OF SERVICES

1. PROJECT SUMMARY: Provide emergency financial assistance in the form of rent, security deposit, and/or utility payments to individuals and families to stabilize their housing and prevent displacement. This will be accomplished by assessing client eligibility according to the City’s Emergency Rental Assistance Program guidelines. Upon approval, rent payments will be disbursed directly to vendors (i.e. landlords, owners, property managers, etc.). Samaritan House will serve 60 households in the City of San Mateo this program year (2026-2027).

2. TIMELINE: Samaritan House’s Emergency Rental Assistance program is a continuing program.

Therefore, we do not foresee any obstacles to implementing our project workplan as described, fully achieving our projected goals, and fully expending our contracted funds by the end of the fiscal year ending July 31, 2027.

3. RECIPIENT ELIGIBILITY: Households who receive rental assistance shall be residents of the City of San Mateo and are at-risk of displacement. Their income shall not exceed the 2026 60% AMI of the San Mateo County Income Guidelines, as updated from time to time (Attachment 1).

4. DETERMINATION OF ASSISTANCE AMOUNT: Samaritan House will use its standard procedures for determining the amount of rental assistance for each household. In no event shall the total assistance to a household exceed $4,000 per fiscal year.

5. INCOME VERIFICATION: Each client who arrives at Samaritan House must be screened for income eligibility prior to receiving services. Each client has an intake session in which they fill out the intake questionnaire packet with an Intake Coordinator. The packet includes screening forms, which gather information on demographics, household information, income and expenses, history of program utilization, and other relevant information. Supporting documentation is required to support eligibility and verify income including pay stubs, bank statements, lease agreements, benefit letters and other documents as appropriate as stated in the program’s guidelines. Other verification (i.e. direct staff contact with landlord) may be required. This third-party documentation and/or client signatures on certification forms are always available on file for review.

6. DUPLICATION OF BENEFITS: Samaritan House will check that the applicant is not receiving duplicative benefits to cover rental costs. To ensure that there is no duplication of benefits, applicants must inform Samaritan House about additional financial assistance or applications to other rental assistance programs. Receiving financial aid does not disqualify the applicant from receiving emergency rental assistance but must be noted in their application. Samaritan House will also ensure that the applicant is not receiving rental assistance through another source of funding through their existing rental assistance program.
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EXHIBIT A ATTACHMENT 1
60% AMI – 2026 SAN MATEO COUNTY INCOME GUIDELINES
Size of Family or Number
in Household
Monthly Gross Income Annual Gross Income
1 $7,355 $88,260
2 $8,405 $100,860
3 $9,455 $113,460
4 $10,505 $126,060
5 $11,350 $136,200
6 $12,190 $146,280
7 $13,030 $156,360
8 $13,870 $166,440
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Rev 12/22

EXHIBIT B

AGREEMENT BUDGET
Budget Line Item San Mateo Program Total
Labor
Case Manager $8,065 $8,065
Case Manager $8,065 $8,065
Taxes/Benefits $3,870 $3,870
Rental Assistance $200,000 $200,000
TOTAL $220,000 $220,000
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Rev 12/22

EXHIBIT C

INSURANCE REQUIREMENTS

MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:

2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if ORGANIZATION has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.

If the ORGANIZATION maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the ORGANIZATION.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the ORGANIZATION; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the ORGANIZATION including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the ORGANIZATION’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the ORGANIZATION’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the ORGANIZATION’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City. 83 of 833
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Waiver of Subrogation
ORGANIZATION hereby grants to City a waiver of any right to subrogation which any insurer of said ORGANIZATION may acquire against the City by virtue of the payment of any loss under such insurance. ORGANIZATION agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the ORGANIZATION to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
ORGANIZATION shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the ORGANIZATION’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. 84 of 833
City of San Mateo
Emergency Rental Assistance (ERA) Program
Adopted July 28, 2025
Updated July 20, 2026
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1 Contents
Introduction .......................................................................................................................2 Housing Element .............................................................................................................2 Metropolitan Transportation Commission – Transit Oriented Communities (TOC) Grant........2 Funding ..........................................................................................................................3 Samaritan House .............................................................................................................5 Purpose of These Guidelines.............................................................................................6 Contact Information ........................................................................................................6 Application .........................................................................................................................7 Eligibility .........................................................................................................................7 Income Guidelines...........................................................................................................7 Amount and Type of Assistance ........................................................................................8 Duplication of Benefits.....................................................................................................8 Required Documentation for Tenants................................................................................8 Application Process..........................................................................................................9 Language Access Plan.......................................................................................................9 Outreach ..........................................................................................................................10 Grant Administration.........................................................................................................11 Reimbursements ...........................................................................................................11 Leveraging Funds...........................................................................................................11 Performance Progress Reports........................................................................................11 Recordkeeping ..............................................................................................................11 Additional Program Information .....................................................................................12 Compliance Monitoring..................................................................................................12 86 of 833
2 Introduction
On April 21, 2025, City Council directed Housing Staff to develop an emergency rental assistance program to help San Mateo’s low-income residents from being displaced from their homes. Staff presented to City Council the prevalence of displacement within the City of San Mateo, with nonpayment of rent being a key factor. As a proposal to reduce evictions and displacement, an emergency rental assistance program was mentioned. Multiple jurisdictions throughout San Mateo County (South San Francisco, Brisbane, Foster City, Redwood City) currently have emergency rental assistance programs, many of which started in response to the COVID-19 pandemic. These programs have been successful in reducing displacement and keeping community members in their homes. Thus, these jurisdictions continued funding these forms of assistance using various funding sources, including Housing Successor funds.

Housing Element
This program supports the Housing Element’s Goal to address the City’s housing needs through protection - Goal H-3: Protection of Current Residents to Prevent Displacement. An issue identified in the Housing Element is the displacement of low-income renters in San Mateo. The increasing rental rates, along with the slow increase in incomes, disproportionally impacts communities who spend more than 30% of their monthly income towards rent. When experiencing eviction or displacement, households often have to leave their community in San Mateo to find more affordable housing.

To protect our existing communities, programs such as an emergency rental assistance program can aid housing insecure households from having to leave the City entirely. With the intervention of a service operator, households can get more housing stability through the introduction of additional resources. Therefore, based on the data that shows nonpayment of rent as being a key driver of displacement, and to support implementation of Policy H 3.1:

Prevent Homelessness, establishing an emergency rental assistance program will be an effective tool to help reduce San Mateo residents from being displaced from their homes and at-risk for homelessness.

Metropolitan Transportation Commission – Transit Oriented Communities (TOC) Grant
This program is also in compliance with the Metropolitan Transportation Commission’s (MTC) Transit-Oriented Communities (TOC) Policy. To meet TOC Policy requirements, jurisdictions need to establish local policies that address minimum residential and commercial office densities for new development; affordable housing production, preservation and protection, and stabilizing businesses to prevent displacement; parking management; and transit station 87 of 833
3 access. By establishing an emergency rental assistance program, the City will meet the TOC’s Affordable Housing Protection Policy #5: Rental Assistance Program. This Protection Policy requires jurisdictions to provide a dedicated funding source and program for rental assistance to low-income households. The proposed rental assistance program meets the requirements for TOC Policy Compliance:
• Provide a total allocation of at least $300,000 over a four-year One Bay Area Grant (OBAG) cycle. At the time of publication of this report, the current OBAG cycle is in its third round covering the years of 2023-2026. If funded for four years, this program’s budget will exceed the $300,000 threshold with a total of $672,000. Since we are approaching the end of the third OBAG cycle, this program will continue to comply during the fourth OBAG cycle.
• The program will be funded through the Housing Successor Fund, a local funding source that allows homelessness programs such as rental assistance to be funded through. • This policy requires the eligibility of applicants to meet the 80 percent of AMI or less threshold, to be considered low-income. This program will be eligible to residents who meet the 60 percent AMI or less threshold.
• Outreach for this program will include promotion via the City’s website and other communication channels as a method to make information available to City of San Mateo residents.

Funding
The City will provide up to $220,000 from the Housing Successor Fund, also known as the Low and Moderate Income Housing Asset Fund (LMIHAF), to the emergency rental assistance program to support eligible City of San Mateo residents for FY 2026-27. Funding may be renewed annually upon City Council approval. The program administrator, Samaritan House, will provide assistance of up to $4,000 per household and per fiscal year for rental and utility payments to prevent tenants from being evicted and displaced from San Mateo.

Line Item Amount
Administration $20,000
Rental Assistance $200,000
Total: $220,000
The Housing Successor Fund is a public fund used by California “successor housing agencies” to manage and utilize revenues left over from dissolved redevelopment agencies. The City of San Mateo receives revenues to this fund from loan repayments, lease payments, and sales of property previously acquired with LMIHAF funds. These funds are regulated to be used in the future for housing assistance to households whose income does not exceed 80% of the median income, as well as a portion that is allowed for administrative purposes. 88 of 833
4 California Health and Safety Code Section 34176.1(a)(2)(A) allows up to $500,000 of Housing Successor Funds per fiscal year, plus any percentage change in the cost of living, per fiscal year for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for this assistance. These funds may be used for short-term or medium-term rental assistance, contributions toward the construction of local or regional homeless shelters, housing relocation and stabilization services including housing search, mediation, or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management, or other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless.

Staff reviewed emergency rental assistance programs in nearby jurisdictions to gather more information on best practices and how operators were selected. Jurisdictions with such programs did not launch a Request for Proposals (RFP), but sole-sourced eligible operators who have the capacity to effectively administer an emergency rental assistance program. Many jurisdictions selected core service agencies who previously ran rental assistance programs during the COVID-19 pandemic and had previous service agreements. There are eight core service agencies within San Mateo County who work in collaboration with the County’s Human Service Agency to provide individuals and families with basic emergency and support services to stabilize their living situations. Core Service Agencies provide clients with crisis intervention and referrals based on an evaluation of their needs and qualifications for assistance. By partnering with a core service agency, San Mateo residents will have access to receive the services these agencies provide and can address other disparities that impact their housing stability.

Cities with an Emergency Rental Assistance Program:

City Funding Source Amount Max per
Household
People Served Operator
South San
Francisco
Housing Successor
Funds
$150,000 $4,5000 33 individuals YMCA
Half Moon Bay General Funds $50,000 $3,000 16 individuals Coastside Hope
Daly City Housing Successor
Funds
$50,000 $5,000 10 individuals Daly City
Partnership
Redwood City General Funds $120,000 $5,000 24 individuals Fair Oaks Community
Center
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5 Foster City* Measure K $35,000 $3,000 11 individuals Samaritan House
Brisbane Housing Successor
Funds
$100,000 –
One time
$4,000 25 individuals Samaritan
House
*Foster City’s Emergency Rental Assistance Program is only available to residents living in Below Market Rate Units
There are multiple factors that can prevent a tenant from making their monthly rent and/or utility payments such as employment loss and emergencies (i.e. medical), among other factors.

These unforeseen circumstances can lead to a household getting evicted, and a resource such as an emergency rental assistance program can help prevent that.

Samaritan House
The City of San Mateo partnered with Samaritan House during the COVID-19 pandemic (2020- 2022) to utilize $961,000 of Community Development Block Grant CARES Act (CDBG-CV) funds for an emergency rental assistance program. The success of that program led to the recommendation of Samaritan House to be the operator for the City’s new emergency rental assistance program. Samaritan House is part of the core service agencies in San Mateo County that provide safety net services to help stabilize households seeking food, clothing, and emergency housing assistance. Aside from the services Samaritan House provides, they are also the only core service agency in the City of San Mateo. Samaritan House administers an existing emergency rental assistance program that uses various funding sources to help with rent payments. The City’s Emergency Rental Assistant Program will supplement this existing program to expand services and rental assistance to more City of San Mateo residents.

Through Samaritan House, individuals who apply to the emergency rental assistance program can be connected to other resources that can help stabilize their household and finances.

Samaritan House provides a variety of services such as food distribution, case management, shelter services, housing case management, and even financial empowerment services.

Samaritan House works in close collaboration with the County’s Human Services Agency to provide individuals and families with basic emergency and support services to stabilize their living situations. Core Service Agencies such as Samaritan House provide clients with crisis intervention and referrals based on an evaluation of their needs and qualifications for additional assistance. Through Samaritan House, a household experiencing certain socioeconomic challenges can be addressed and increase their housing and financial stability. 90 of 833
6 Purpose of These Guidelines
The purpose of these guidelines is to define program rules and requirements, and to provide information to potential applicants as well as the community. Since guidelines can never address every type of administrative/accounting problem or situation that may arise during the contract period, the City’s Housing Division staff is available to respond to requests for clarification or additional information. If new procedures or policies are implemented during the contract period, Housing staff will provide timely notification and technical assistance.

Note that these Guidelines are neither intended to be all inclusive or so restrictive that they cannot be amended. Minor modifications to these Guidelines can be made with approval of the Community Development Department Director. Major modifications (such as those that would significantly affect funding levels, potential applicants or recipients) must be approved by the City Council.

Contact Information
The following is contact information for the Emergency Rental Assistance Program.

Housing Division, Community Development Department
330 West 20th Avenue
San Mateo, CA 94403
(650) 522-7220
Rachel Horst at [email protected]
Jennifer Mora at [email protected]
91 of 833
7 Application
Eligibility
To be eligible to receive rental assistance, applicants must meet the following requirements:
• Live in the City of San Mateo
• Household gross income at 60% AMI or lower of the San Mateo County Income Guidelines
• Not related to Landlord
• Have a signed lease agreement or application to a rental unit • Utility bill must be under the applicant’s name
Income Guidelines
60% AMI – 2026 SAN MATEO COUNTY INCOME GUIDELINES
Size of Family or Number
in Household
Monthly Gross Income Annual Gross Income
1 $7,355 $88,260
2 $8,405 $100,860
3 $9,455 $113,460
4 $10,505 $126,060
5 $11,350 $136,200
6 $12,190 $146,280
7 $13,030 $156,360
8 $13,870 $166,440
Updated June 1, 2026
Gross income is determined as the amount received within the previous 30 days/1 month.

Household income is determined by all household members who are 18 years or older. For cases where a roommate needs financial assistance, they are considered separately from the main household if they are not related to the main household.

Income guidelines are updated on an annual basis; therefore, the most recent income guidelines will be included in the grant agreement if extended for an additional year. 92 of 833
8 Amount and Type of Assistance
The City will provide up to three months of rental and/or utilities assistance in an amount not to exceed $4,000 per household per fiscal year. Security deposits are also an eligible expense if the applicant got displaced. Applicants can seek financial assistance multiple times until they hit the $4,000 limit. However, each time they return to request additional assistance, they must show proof of the latest critical need.

Upon finalizing an application, Samaritan House will introduce the client to additional resources that can increase their housing stability to prevent the risk of displacement after the $4,000 limit. In the case that an applicant has already reached their $4,000 limit, but demonstrates an urgent need to receive assistance, Samaritan House will contact the Community Development Department for approval.

Payments will be made directly to the applicant’s landlord, property management firm, and/or utility company. Under no circumstances will payments be made directly to the applicant.

Samaritan House will process all financial assistance payments.

Duplication of Benefits
Best practices for rental assistance are recommended for Samaritan House to check that the applicant is not receiving duplicative benefits to cover rental costs. To ensure that there is no duplication of benefits, applicants must inform Samaritan House about other financial assistance or applications to other rental assistance programs. Receiving financial aid does not disqualify the applicant from receiving emergency rental assistance but must be noted in their application.

Samaritan House must also ensure that the applicant is not receiving rental assistance through another source of funding through their rental assistance program.

Required Documentation for Tenants
• Complete intake form
• Proof of rent due, including one of the following:
o Eviction notice
o Notice of Delinquent Rent
o 3-Day Pay or Quit
• Proof of utility bill due
• Proof of Identification for each member of the household. One of the following:
o Photo ID
o Birth certificate
o Social Security
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9 • Employment/Income Verification
o Paycheck stubs (within the past 30 days)
o CalWorks
o Child Support
o Social Security
o Unemployment letter
o Termination Letter
o Employment offer letter
o Bank statements for the last 2-3 months
• Rental/lease agreement
Application Process
Applicants must complete an application, gather the required documentation noted above, and set an appointment with Samaritan House by calling (650) 347-3648 or visiting their office at 4031 Pacific Boulevard, San Mateo, CA 94403. During their appointment time, applicants will meet with a case manager to ensure their application is complete, and all required documentation is secured. Incomplete applications or missing documentation will result in a delay of services. Once the appointment is done, the case manager will advise the client of the application review process. Clients are contacted about the status of their application within one week of their appointment date.

In the event that an application for rental assistance is denied, the applicant is eligible to submit an appeal to Samaritan House and the Community Development Department and the Housing Division. Applicant must express to Samaritan House their interest in submitting an appeal, and Samaritan House will provide the applicant with the Appeal Request forms and notify City staff.

Appeals will be responded within a week of receiving an appeal request.

Language Access Plan
To increase accessibility to our community members, intake forms will be available in English and Spanish. For other languages, translation and interpretation services can be available throughout the application process.
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10 Outreach
To promote the availability of the program, City staff will announce the implementation of the program through their Housing and Policy Updates newsletter and through the City’s website and social media channels. Information on the eligibility requirements and on how to apply will be added to the Housing and Neighborhood Services website. Samaritan House promotes its services to the community at large through a host of means. These include flyers, social media, tabling events, presentations, and sharing information with other community-based organizations and governmental entities.
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11 Grant Administration
Reimbursements
Reimbursements requests are to be prepared by Samaritan House containing invoices for eligible expenses. Reimbursement requests will be prepared on City-provided templates and are due quarterly via email. The following documentation is required to support each listed expense:

Personnel/Administrative Costs:

1. Timesheets (signed by staff and supervisor)

2. Paycheck stubs

3. Fringe benefit documentation
Rental Assistance:

1. Copy of check made to landlord or property management company

2. Copy of applicant intake form
Leveraging Funds
In the case that Samaritan House is in a budget deficit for the emergency rental assistance program, City staff must be notified. Samaritan House is expected to first utilize the $168,000 award for City of San Mateo residents prior to leveraging other funding sources.

Performance Progress Reports
Samaritan House will submit a progress report to the City each quarter to highlight any success or challenges and track how many San Mateo clients were served. City staff will provide a template to Samaritan House to track their progress each quarter. Submissions will be accepted through email.

Staff will utilize the data shared in the performance progress report to prepare an annual progress report for the City Council and will be presented on an annual basis at a City Council meeting.

Recordkeeping
Recordkeeping and Record Retention requirements must be in compliance with 24 CFR 92.508.

Records must be retained for five years after the period of rental assistance ends or from the time the project is closed, whichever is longer. Records shall include documentation of compliance with the requirements stated in these guidelines, including:
• Tenant eligibility
• No duplication of benefits
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12 • Lease requirements
Documentation will be available for review by City’s Housing staff. Samaritan House is responsible for ensuring that all records are maintained for the appropriate period for all households receiving emergency rental assistance.

Additional Program Information
Additional requirements include but are not limited to:

1. Samaritan House will develop and utilize a standard program application form. Each household must complete the standard application form. If necessary, the City will aid in preparing the form; especially to the elderly, handicapped, non-English speaking persons, and persons who are unable to read and/or write.

2. All households deemed ineligible for assistance must be notified by Samaritan House in writing (or via their preferred method of communication) of such determination and the reasons for such determination. The household should also be notified of other potential resources.

3. Samaritan House should document their efforts to ensure clients are complying with the requirements.

4. Conflict of Interest: Samaritan House must disclose all real, potential, or perceived conflicts of interest to City as outlined in 2 CFR Part 200, as applicable, regarding the receipt of, assistance provided with, or expenditure of City funds. All conflicts of interest must be disclosed and resolved prior to providing emergency rental assistance to the household.

5. Conflicts are applicable to both City staff and Samaritan House staff as well as their immediate family members. This assistance would not be permitted when such conflict existed.
a. Any exceptions to the Conflict of Interest policy can only be granted directly by the City Manager, and no assistance will be issued without approval.

6. Samaritan House has access to technical assistance through the City’s Housing Division.

Compliance Monitoring
The City is responsible for conducting monitoring reviews of the Emergency Rental Assistance program.

1. The City will utilize a risk assessment tool to determine the relative risk among funded entities and projects.

2. Samaritan House will receive on-site, desk, or remote monitoring reviews based on the risk assessment.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR Account Number: 10-2311 File ID: 26-11363 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: July 20, 2026
SUBJECT:

Pump Station Mechanic I/II and Pump Station Mechanic III Job Specification – Amendment RECOMMENDATION:

Adopt a Resolution to amend the Pump Station Mechanic I/II and Pump Station Mechanic III job specifications to remove the California Water Environment Association (CWEA) Collection Systems Maintenance Certification requirement from the minimum qualifications and add the CWEA Mechanical Technologist Certification as a preferred qualification.

BACKGROUND:

After a recent review of the job specifications by the Public Works Department and Human Resources Department, it was identified that the CWEA Collection Systems Maintenance Certification was not required for employees to perform the essential job functions of the Pump Station Mechanic I/II and Pump Station Mechanic III positions. The CWEA Certification is required for the Wastewater Treatment Plant Operator and Wastewater Treatment Plant Mechanic positions by the California State Water Resources Control Board.

Furthermore, the Public Works Department would like to add the Mechanical Technologist Certification as preferred certification. Although not required by the California State Water Resources Control Board, this certification is more in alignment with the job duties of the Pump Station Mechanic I/II and Pump Station Mechanic III positions in the Field Maintenance Department.

As a result, the City is revising the minimum qualifications for the Pump Station Mechanic I/II and Pump Station Mechanic III job specifications, as outlined below:

Pump Station Mechanic II
Possession of a CWEA Collection System Maintenance Mechanical Technologist Grade II (or higher) Certification or the ability to obtain one within 12 months of date of hire and retain the certification while employed in this position is preferred.

Pump Station Mechanic III
Possession of a CWEA Collection System Maintenance Mechanical Technologist Grade III (or higher) Certification or the ability to obtain one within 12 months of date of hire and retain the certification while employed in this position is preferred.

SEIU was notified and requested to meet and confer and subsequently accepted the proposed changes on May 18, 2026.

BUDGET IMPACT:

There is no fiscal impact as there is sufficient funding within the current budget to support salary schedule revision. 98 of 833

CITY OF SAN MATEO
ENVIRONMENTAL DETERMINATION:

This job specification update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Organizational Health and Good Governance initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Exhibit A – Pump Station Mechanic I_II Job Specification Exhibit B – Pump Station Mechanic III Job Specification Att 2 – Pump Station Mechanic I_II
Att 3 – Pump Station Mechanic III

STAFF CONTACT
Waylen Leopoldino, Senior Human Resource Analyst
[email protected]
(650) 522-7265
99 of 833

CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
APPROVING THE JOB SPECIFICATION AMENDMENT FOR THE PUMP STATION MECHANIC I/II AND III.

WHEREAS, pursuant to the San Mateo Municipal Code Section 2.57.030(d), approval of new classifications and related job specifications, salary schedules, compensation changes, elimination or reinstatement of positions, reallocation of positions, reclassifications, and revisions of job specifications must be approved by City Council Resolution; and
WHEREAS, the proposed changes as detailed below are in response to Public Works Department’s requests to revise the job specifications for the classifications of Pump Station Mechanic I/II and Pump Station Mechanic III to accurately reflect the requirements of the classifications.

WHEREAS, the proposed amendment to the classifications of Pump Station Mechanic I/II and Pump Station Mechanic III are attached hereto as Exhibit A; and incorporated by reference; and WHEREAS, the employee associations representing the impacted classifications have been informed of the classification updates and have not brought forth any objections or concerns.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The revisions to the job specifications for the classifications of Pump Station Mechanic I/II and Pump Station Mechanic III are not subject to CEQA because it can be seen with certainty that they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(5).)

2. The revisions to the job specifications for the classifications of Pump Station Mechanic I/II and Pump Station Mechanic III are approved and attached as Exhibit A. 100 of 833

PUMP STATION MECHANIC I/II

DEFINITION
To perform semi-skilled and skilled work in the installation maintenance and repair of pumps, motors, chain drives, valves, and related equipment; and to do related work as required.

DISTINGUISHING CHARACTERISTICS
Pump Mechanic I: This is the entry level class in the Pump Mechanic series. Positions in this class normally perform beginning level mechanical repair and maintenance work on a wide variety of wastewater and storm water lift station and equipment. Under this class, individuals employed at the entry level (Pump Mechanic I) may, based on the acquisition of higher skill levels through training and experience, become eligible for promotion to the Pump Mechanic II position. This promotion would be based on satisfactory demonstration of skills through examination or certification from an accepted organization, training institution, or school and demonstrated ability to perform high level maintenance and repairs on City pump stations.

Particular skill areas of interest are installation and maintenance of telemetry systems, computerized pump control systems and pump preventative maintenance programs.

Pump Mechanic II: This is the journey level class in the Pump Mechanic series. Positions assigned to this class are flexibly staffed and are expected to perform the most skilled repair and maintenance work and have a thorough knowledge of the operational characteristics, maintenance and repair methods and techniques and most typical system difficulties for the full range of equipment and operational systems in a lift station. All positions assigned to this class require the ability to work independently, exercising judgment and initiative. Pump Station Mechanics II may also be expected to assist in the oversite of less experienced personnel.

SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Public Works Supervisor or Pump Maintenance Mechanic III as directed. Technical or functional supervision may be provided by higher level maintenance personnel.

Assignments may require indirect supervision of less experienced maintenance personnel.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:

Operate machines and tools in repairing defective parts of pumps, compressors, motors, incinerators, lift stations, and related mechanical equipment.

Maintain accurate mechanical maintenance records.
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City of San Mateo
Pump Station Mechanic I/II

Page 2 ends

Fully utilize the computerized work systems in accordance with workflow processes.

Install, repair, replace, and modify pumps, controllers, bearings, seals, hydraulic pipes, timing devices and assist in installing telemetering electrical equipment.

Use a variety of power tools, hand tools, cutting and welding equipment and multi-meters.

Clean, oil and paint pump station equipment.

Perform preventive maintenance on the Pump Station equipment.

Evaluate equipment performance and identify problem areas.

Maintain stock inventory and adequate supply of replacement parts.

Perform general maintenance duties in the Pump Stations, including buildings, grounds and equipment as required.

Pump mechanics may be required to respond to emergency situations after normal working hours and be subject to serve on emergency stand-by alert and call out status on a rotational basis.

Train and assist less experienced maintenance personnel.

Perform related duties and responsibilities as required.

QUALIFICATIONS
Pump Station Mechanic I
Knowledge of:

Standard practices, methods, tools, and materials used in mechanical trades.

Mechanical principles of pumps, controllers, motors chain drives and lift stations.

General methods of electric, mechanical, and plumbing repairs.

Occupational hazards and standard safety precautions necessary in the work. 102 of 833
City of San Mateo
Pump Station Mechanic I/II

Page 3 ends

Ability to:

Perform skilled mechanical work independently.

Understand and carry out oral and written instructions.

Work from sketches, blueprints, and diagrams.

Use and care for bench and hand tools, machines, and equipment of the mechanical trades.

Develop and maintain accurate maintenance records.

Use computers and handheld electronic devices in the course of work.

Develop and maintain accurate maintenance records including Computerized Maintenance Management System information.

Experience and Education
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of experience in the repair and maintenance of mechanical equipment such as pumps, motors, and related apparatus.

Education:

High School diploma or equivalent.

License or Certificate:

Possession of, or ability to obtain, and maintain a valid California Driver’s License.

Possession of, or ability to maintain a valid Class A Commercial Driver’s License is required within 12 months of employment.
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City of San Mateo
Pump Station Mechanic I/II

Page 4 ends

Pump Station Mechanic II
In addition to the qualifications for Pump Mechanic I:

Knowledge of:

Operating and repair characteristics of pumping stations mechanical systems.

Particular safety hazards associated with wastewater pump operations and the discharge hazards and conditions that may result from mechanical malfunctions.

Ability to:

Perform journey level mechanical maintenance work including the troubleshooting of equipment for both minor and major repair work.

Accurately determine mechanical repair needs and estimate the cost and time of repairs.

Open and close W/O in the CMMS (commuter maintenance management system) system.

Perform basic operators of SCADA software from a desktop or remotely from a laptop.

Perform mechanical and minor electrical maintenance work including the troubleshooting of equipment for both minor and major repair work.

Ability to use computers and electronic communication devices in the course of work.

Experience:

Two years’ experience performing duties comparable to those of a Pump Mechanic I.

Education:

High school diploma or equivalent.

License or Certificate:

Possession of, or ability to obtain, and maintain a valid California Driver’s License. 104 of 833
City of San Mateo
Pump Station Mechanic I/II

Page 5 ends

Possession of, and ability to maintain, a valid Class A Commercial Driver’s License is required within 12 months of employment.

Possession of a CWEA Mechanical Technologist Grade II (or higher) Certification is preferred.

ADA SPECIAL REQUIREMENT:

Essential duties require the following physical abilities and work environment:

Ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb, and lift 90 pounds; exposure to extreme noise, outdoors, confining workspace, electrical hazards, vibration, chemicals, dust, toxic waste, mechanical hazards, and explosive materials; availability for standby and call back.

Ability to wear a respirator and maintain a face seal while using a respirator.

ADOPTED CC: 6-17-96
REVISED CC: 2-01-16, 8-21-17, 7-20-26
FORMER TITLES:

BARGAINING UNIT: SEIU MAINTENANCE UNIT
FLSA: NON-EXEMPT
PERFORMANCE APPRAISAL: MECHANICS
DOT: YES
PRE APPT-MEDICAL: YES
SAFETY SENSITIVE: YES
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: NO
JOB CODES: PUMP STATION MECH I – 6123, PUMP STATION MECH II - 6124 ABOLISHED:
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PUMP STATION MECHANIC III

DEFINITION
To perform highly skilled work in the installation maintenance and repair of pumps, motors, chain drives, valves and related equipment; and to do related work as required.

DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Pump Mechanic series. This position is distinguished from Pump Station Mechanic I/II by its lead function and the degree of technical expertise required in performing the more complex work. This class may be responsible for lead over the Pump Mechanics I/II.

SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Public Works Supervisor. Technical or functional supervision may be provided by higher level maintenance personnel.

Exercises lead supervision over other Pump Mechanics, including provision of technical supervision, assignment of work and/or the training of less experienced mechanics.

EXAMPLES OF DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:

Read and interpret drawings, plans and diagrams of pump stations and sewer collection systems infrastructure.

Inspect, diagnose and perform major and minor repair work on motors, pumps, compressors, life stations and related conveyance mechanical equipment.

Maintain accurate mechanical maintenance records.

Troubleshoot, test and identify defects in electrical circuits, controls and equipment.

Fully support and utilize the computerized Maintenance Management System to maintain accurate records reports of work performance.

Fully utilize the computerized work systems in accordance with workflow processes.

Install, repair, replace, and modify pumps, controllers, bearings, seals, hydraulic pipes, timing devices and assist in installing telemetering electrical equipment.

Use a variety of power tools, hand tools, cutting and welding equipment and multi-meters. 106 of 833
City of San Mateo
Pump Station Mechanic III

Page 2 ends

Clean, oil and paint pump station equipment.

Perform preventive and corrective maintenance on the Pump Station equipment.

Evaluate equipment performance and identify problem areas.

Maintain stock inventory and adequate supply of replacement parts.

Perform general maintenance duties in the Pump Stations, including buildings, grounds and equipment as required.

Provide lead technical supervision, including the direction of work assignments and/or the training of less experienced pump maintenance mechanics and assure safe work practice and procedures are adhered to.

May be required to respond to emergency situations after normal working hours and be subject to serve on emergency stand-by alert and call out status on a rotational basis.

Assist in the preparation of administrative reports.

Perform related duties and responsibilities as assigned.

QUALIFICATIONS
In addition to the qualifications of Pump Mechanics I and II Knowledge of:

Installation, diagnosis, operating and repair characteristics of the entire range of pumping stations mechanical systems.

Particular safety hazards associated with wastewater pump operations and the discharge hazards and conditions that may result from mechanical malfunctions.

General principles of supervision and on-the-job training.

General principles and practices of project management.

Ability to:

Perform advanced level mechanical maintenance work including the troubleshooting of equipment for both minor and major repair work.

Understand and carry out oral and written instructions. 107 of 833
City of San Mateo
Pump Station Mechanic III

Page 3 ends

Read and interpret blueprints, sketches and diagrams.

Use and care for bench and hand tools, machines and equipment of the mechanical trades.

Develop and maintain accurate maintenance records.

Use computers and handheld electronic devices in the course of work.

Communicate clearly and concisely, both orally and in writing.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Lead, train and provide input in the evaluation of Pump Mechanics.

Ability to use computers and electronic communication devices in the course of work.

Experience:

Four years’ experience performing duties comparable to those of a Pump Mechanic I/II, specifically focused on conveyance systems and pump stations.

Education:

High school diploma or equivalent.

Specialized training in the maintenance and repair of major mechanical systems. 108 of 833
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Pump Station Mechanic III

Page 4 ends

License or Certificate:

Possession of, or ability to obtain, and maintain a valid California Driver’s License.

Possession of, and ability to maintain, a valid Class A Commercial Driver’s License is required within 12 months of employment.

Possession of a CWEA Mechanical Technologist III (or higher) Certification is preferred.

ADA SPECIAL REQUIREMENT:

Essential duties require the following physical abilities and work environment:

Ability to wear a respirator and maintain a face seal while using a respirator.

ADOPTED CC: 9-03-13
REVISED CC: 2-01-16, 8-21-17, 7-20-26
FORMER TITLES:

BARGAINING UNIT: SEIU MAINTENANCE UNIT
FLSA: NON-EXEMPT
PERFORMANCE APPRAISAL: MAINTENANCE LEAD WORKERS
DOT: YES
PRE APPT-MEDICAL: YES
SAFETY SENSITIVE: YES
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: NO
JOB CODES: 6140
ABOLISHED:
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PUMP STATION MECHANIC I/II

DEFINITION
To perform semi-skilled and skilled work in the installation maintenance and repair of pumps, motors, chain drives, valves, and related equipment; and to do related work as required.

Particular skill areas of interest are installation and maintenance of telemetry systems, computerized pump control systems and pump preventative maintenance programs.

Assignments may require indirect supervision of less experienced maintenance personnel.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:

Operate machines and tools in repairing defective parts of pumps, compressors, motors, incinerators, lift stations, and related mechanical equipment.

Maintain accurate mechanical maintenance records.
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City of San Mateo
Pump Station Mechanic I/II

Page 2 ends

Fully utilize the computerized work systems in accordance with workflow processes.

Install, repair, replace, and modify pumps, controllers, bearings, seals, hydraulic pipes, timing devices and assist in installing telemetering electrical equipment.

Use a variety of power tools, hand tools, cutting and welding equipment and multi-meters.

Clean, oil and paint pump station equipment.

Perform preventive maintenance on the Pump Station equipment.

Evaluate equipment performance and identify problem areas.

Maintain stock inventory and adequate supply of replacement parts.

Perform general maintenance duties in the Pump Stations, including buildings, grounds and equipment as required.

Pump mechanics may be required to respond to emergency situations after normal working hours and be subject to serve on emergency stand-by alert and call out status on a rotational basis.

Train and assist less experienced maintenance personnel.

Perform related duties and responsibilities as required.

QUALIFICATIONS
Pump Station Mechanic I
Knowledge of:

Standard practices, methods, tools, and materials used in mechanical trades.

Mechanical principles of pumps, controllers, motors chain drives and lift stations.

General methods of electric, mechanical, and plumbing repairs.

Occupational hazards and standard safety precautions necessary in the work.

Ability to:
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City of San Mateo
Pump Station Mechanic I/II

Page 3 ends

Perform skilled mechanical work independently.

Understand and carry out oral and written instructions.

Work from sketches, blueprints, and diagrams.

Use and care for bench and hand tools, machines, and equipment of the mechanical trades.

Develop and maintain accurate maintenance records.

Use computers and handheld electronic devices in the course of work.

Develop and maintain accurate maintenance records including Computerized Maintenance Management System information.

Experience:

One year of experience in the repair and maintenance of mechanical equipment such as pumps, motors, and related apparatus.

Education:

High School diploma or equivalent.

License or Certificate:

Possession of, or ability to obtain, and maintain a valid California Driver’s License.

Possession of, or ability to maintain a valid Class A Commercial Driver’s License is required within 12 months of employment.

Pump Station Mechanic II
In addition to the qualifications for Pump Mechanic I:

Knowledge of:
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Pump Station Mechanic I/II

Page 4 ends

Operating and repair characteristics of pumping stations mechanical systems.

Particular safety hazards associated with wastewater pump operations and the discharge hazards and conditions that may result from mechanical malfunctions.

Ability to:

Perform journey level mechanical maintenance work including the troubleshooting of equipment for both minor and major repair work.

Accurately determine mechanical repair needs and estimate the cost and time of repairs.

Open and close W/O in the CMMS (commuter maintenance management system) system.

Perform basic operators of SCADA software from a desktop or remotely from a laptop.

Perform mechanical and minor electrical maintenance work including the troubleshooting of equipment for both minor and major repair work.

Ability to use computers and electronic communication devices in the course of work.

Experience:

Two years’ experience performing duties comparable to those of a Pump Mechanic I.

Education:

High school diploma or equivalent.

License or Certificate:

Possession of, or ability to obtain, and maintain a valid California Driver’s License.

Possession of, and ability to maintain, a valid Class A Commercial Driver’s License in required within 12 months of employment.

Possession of a CWEA Collection System Maintenance GradeMechanical Technologist Grade II (or higher) Certification or the ability to obtain one within 12 months of date of hire and retain the certification while employed in this positionis preferred. 113 of 833
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Pump Station Mechanic I/II

Page 5 ends

ADA SPECIAL REQUIREMENT:

Essential duties require the following physical abilities and work environment:

Ability to wear a respirator and maintain a face seal while using a respirator.

ADOPTED CC: 6-17-96
REVISED CC: 2-01-16, 8-21-17, 07-20-26
FORMER TITLES:

PUMP STATION MECHANIC III

DEFINITION
To perform highly skilled work in the installation maintenance and repair of pumps, motors, chain drives, valves and related equipment; and to do related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Public Works Supervisor. Technical or functional supervision may be provided by higher level maintenance personnel.

Exercises lead supervision over other Pump Mechanics, including provision of technical supervision, assignment of work and/or the training of less experienced mechanics.

EXAMPLES OF DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:

Read and interpret drawings, plans and diagrams of pump stations and sewer collection systems infrastructure.

Inspect, diagnose and perform major and minor repair work on motors, pumps, compressors, life stations and related conveyance mechanical equipment.

Maintain accurate mechanical maintenance records.

Troubleshoot, test and identify defects in electrical circuits, controls and equipment.

Fully support and utilize the computerized Maintenance Management System to maintain accurate records reports of work performance.

Fully utilize the computerized work systems in accordance with workflow processes.

Install, repair, replace, and modify pumps, controllers, bearings, seals, hydraulic pipes, timing devices and assist in installing telemetering electrical equipment. 115 of 833
City of San Mateo
Pump Station Mechanic III

Page 2 ends

Use a variety of power tools, hand tools, cutting and welding equipment and multi-meters.

Clean, oil and paint pump station equipment.

Perform preventive and corrective maintenance on the Pump Station equipment.

Evaluate equipment performance and identify problem areas.

Maintain stock inventory and adequate supply of replacement parts.

Perform general maintenance duties in the Pump Stations, including buildings, grounds and equipment as required.

May be required to respond to emergency situations after normal working hours and be subject to serve on emergency stand-by alert and call out status on a rotational basis.

Assist in the preparation of administrative reports.

Perform related duties and responsibilities as assigned.

QUALIFICATIONS
In addition to the qualifications of Pump Mechanics I and II Knowledge of:

Installation, diagnosis, operating and repair characteristics of the entire range of pumping stations mechanical systems.

Particular safety hazards associated with wastewater pump operations and the discharge hazards and conditions that may result from mechanical malfunctions.

General principles of supervision and on-the-job training.

General principles and practices of project management.

Ability to:

Perform advanced level mechanical maintenance work including the troubleshooting of equipment for both minor and major repair work.
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Understand and carry out oral and written instructions.

Read and interpret blueprints, sketches and diagrams.

Use and care for bench and hand tools, machines and equipment of the mechanical trades.

Develop and maintain accurate maintenance records.

Use computers and handheld electronic devices in the course of work.

Communicate clearly and concisely, both orally and in writing.

Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Lead, train and provide input in the evaluation of Pump Mechanics.

Ability to use computers and electronic communication devices in the course of work.

Experience:

Four years’ experience performing duties comparable to those of a Pump Mechanic I/II, specifically focused on conveyance systems and pump stations.

Education:

High school diploma or equivalent.

Specialized training in the maintenance and repair of major mechanical systems. 117 of 833
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License or Certificate:

Possession of, or ability to obtain, and maintain a valid California Driver’s License.

Possession of, and ability to maintain, a valid Class A Commercial Driver’s License is required within 12 months of employment.

Possession of a CWEA Collection System Maintenance GradeMechanical Technologist III (or higher) Certification or the ability to obtain one within 12 months of date of hire and retain the certification while employed in this positionis preferred.

ADA SPECIAL REQUIREMENT:

Essential duties require the following physical abilities and work environment:

Ability to sit, stand, walk, kneel, crouch, squat, stoop, reach, crawl, twist, climb, and lift 90 pounds; exposure to extreme noise, outdoors, confining work space, electrical hazards, vibration, chemicals, dust, toxic waste, mechanical hazards, and explosive materials; availability for standby and call back.

Ability to wear a respirator and maintain a face seal while using a respirator.

ADOPTED CC: 9-03-13
REVISED CC: 2-01-16, 8-21-17, 7-20-26
FORMER TITLES:

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR Account Number: 72-4674 File ID: 26-11371 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 20, 2026
SUBJECT:

Basin D Sanitary Sewer Rehabilitation Project – Bid Rejection RECOMMENDATION:

Adopt a Resolution to reject all bids received for the Basin D Sanitary Sewer Rehabilitation Project and authorize the Public Works Department to initiate a second Notice Inviting Bids.

BACKGROUND:

The Clean Water Program (CWP) is improving the City of San Mateo’s sanitary sewer system to prevent sanitary sewer overflows and unauthorized discharge of sewage. As part of the CWP, the annual sanitary sewer rehabilitation project proactively upgrades and rehabilitates aging sewer pipes to reduce inflow and infiltration.

Basin D includes those City areas west of Highway 101, south of Highway 92 and 9th Avenue, and north of 27th Avenue and Belmont. All Basin D sewers were evaluated using video inspection, with identified priority defects included in the project for repair. This work will ensure proper operation of the sewer collection system, reduce infiltration and inflow, and fix defects to prevent potential sanitary sewer overflows. The project includes the following sewer work: pipe spot repairs, full segment pipe replacements, rehabilitation and replacement of manholes, trenchless cured-in-place pipe spot repairs, pre- and post-installation video inspections, and site restorations.

In accordance with Municipal Code section 3.60.030, a competitive public process was used to obtain bids for the Project.

A Notice Inviting Sealed Proposals was issued to advertise the Project on May 14, 2026. On the bid opening of June 11, 2026, six (6) bids were received. Per the requirements specified in the Contract Book, bids were compared based on the total bid amount.

Contractor Base Bid Amount
Express Plumbing (EPS), Inc. $4,136,058.00
DeVaney Engineering, Inc. $5,127,614.00
Westland Contractors, Inc. $5,247,820.00
C2R Engineering, Inc. $5,514,330.00
WestRock Engineering, Inc. $5,683,402.00
JDB & Sons Construction, Inc. $5,884,500.00
Upon receiving bids, staff determined that there were inconsistencies in the detailed bid costs for the lowest two bidders.

Therefore, staff recommends rejecting all bids pursuant to San Mateo Municipal Code section 3.60.040(a)(4). City staff will readvertise the Project immediately.
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BUDGET IMPACT:

There is no budget impact for the rejection of bids.

ENVIRONMENTAL DETERMINATION:

The California Environmental Quality Act (CEQA) does not apply to the rejection of bids because CEQA is inapplicable to projects that are disapproved, under CEQA Guidelines section 15270.

STRATEGIC PLAN ALIGNMENT
This report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
Laura Webb, Senior Engineer
[email protected]
(650) 522-7322
Thomas Williams, Engineering Manager
[email protected]
(650) 522-7307
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RESOLUTION NO. ____ (2026)

REJECTING ALL BIDS FOR THE

BASIN D SANITARY SEWER REHABILITATION PROJECT
WHEREAS, work began on the design phase of the Basin D Sanitary Sewer Rehabilitation Project (Project) in October 2024, which includes pipe spot repairs, full segment pipe replacements, rehabilitation and replacement of manholes, trenchless cured-in-place pipe spot repairs, pre- and post-installation video inspections, and site restoration in multiple locations throughout the City of San Mateo; and WHEREAS, the City advertised the Project on May 14, 2026 in accordance with Section 3.60.040 of the San Mateo Municipal Code; and
WHEREAS, on the June 11, 2026 bid opening date, six (6) bids were received; and WHEREAS, City staff reviewed the bids received and found inconsistencies in bid amounts received; and WHEREAS, pursuant to San Mateo Municipal Code section 3.60.040(a)(4), the City Council, at its discretion, may reject all bids received.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The California Environmental Quality Act (CEQA) does not apply to the rejection of bids because CEQA is inapplicable to projects that are disapproved, under CEQA Guidelines section 15270.

2. In accordance with the provisions of San Mateo Municipal Code Section 3.60.040(a)(4), all bids for the Basin D Sanitary Sewer Rehabilitation Project are rejected. 121 of 833

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: CONSENT CALENDAR Account Number: 82-4683 File ID: 26-11372 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 20, 2026
SUBJECT:

Diesel Fuel Procurement and Delivery — Amendment
RECOMMENDATION:

Approve Amendment No. 1 to the agreement with Bosco Oil, Inc. DBA Valley Oil Company for Diesel Fuel Procurement and Delivery in the amount of $319,000 for a new agreement total of $719,000; establish a contingency in the amount of $45,600; and authorize the Public Works Director to issue amendments and change orders within the contingency amount.

BACKGROUND:

The City currently operates a fleet of over 300 vehicles and pieces of equipment, including sedans, trucks, street sweepers, tractors, police patrol vehicles, aerial lifts, motorcycles, turf mowers, and sewer trucks (Fleet). The Fleet incorporates various propulsion technologies, such as conventional internal combustion engines (ICE), hybrid electric (HEV), plug-in hybrid electric (PHEV), battery electric (EV), and compressed natural gas (CNG) vehicles. To support these vehicles, the City owns and operates a fueling station at the Corporation Yard. By purchasing diesel fuel in bulk and maintaining an onsite fuel storage and dispensing system for exclusive use of City vehicles and equipment, the City has had significant operational efficiencies and cost savings. The City procures renewable diesel, which is primarily produced from renewable, plant-based sources.

In June of 2025, BOSCO dba Valley Oil Company, was awarded a two-year agreement for diesel fuel procurement and delivery in the amount of $400,000, with funding allocated over two fiscal years at $200,000 a year. This award was based on the lowest proposal obtained through the City’s established Request for Proposal process advertised for Diesel Fuel Procurement and Delivery in April of 2025.

In March 2026, expenses began to exceed the estimated annual allocation of $200,000. In Fiscal Year 2025-26, the expenses totaled approximately $335,000 in the first year of the two-year contract, reducing the amount authorized and available for the second year. This was due to sustained increase of fuel prices throughout the fiscal year, which impacted overall expenditures despite no significant change in fuel consumption levels.

Based on expenditure trends observed during the current fiscal year, it is anticipated that elevated fuel pricing will persist into Fiscal Year 2026-27. To ensure sufficient funding for projected fuel expenditures in Fiscal Year 2026-27, an additional $319,000 in expenditure authority is requested. The increase reflects a continuation of current usage levels paired with conservative fuel price projections, ensuring that sufficient funding is in place to support Citywide operations and mitigate the risk of future shortfalls. If fuel costs exceed current projections and additional funding will be required, staff will return to City Council in Fiscal Year 2026-27 to request additional appropriations as needed. 122 of 833

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BUDGET IMPACT:

Funding for fuel procurement and delivery is budgeted annually in the Vehicle and Equipment Maintenance Fund. The Facilities and Fleet Division provides fuel services to City departments and recovers associated costs through chargebacks based on actual usage. As a result, fuel expenditures are offset by cost recovery from other departments. Staff will request Council approval of additional budget appropriations, as needed, if realized costs exceed the available budget.

ENVIRONMENTAL DETERMINATION:

This Amendment is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

STRATEGIC PLAN ALIGNMENT
This staff repot support the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Amendment

STAFF CONTACT
Daniel Heffelfinger, Fleet Services Supervisor
[email protected]
(650) 522-7366
Steve Wu, Facilities and Fleet Services Manager
[email protected]
(650) 522-7345
James O’Connell, Deputy Director Public Works
[email protected]
(650) 522-7287
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Contract Amendment Page 1 of 2
CAO Approved June 2024
AMENDMENT NO. 1 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND
BOSCO OIL, INC. DBA VALLEY OIL COMPANY FOR

DIESEL FUEL PROCUREMENT AND DELIVERY SERVICES
($400,000 [Original Amount] / $319,000 [Amendment No. 1]) This Amendment is made and entered into this day of ______________ by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and BOSCO OIL, INC. DBA VALLEY OIL COMPANY ("CONTRACTOR").

WHEREAS, CITY and CONTRACTOR entered into an Agreement for diesel fuel procurement and delivery services (“Agreement”) on June 26, 2025; and
WHEREAS, CITY and CONTRACTOR wish to amend the Agreement to increase compensation by $319,000, for a new total Agreement amount of $719,000.

NOW, THEREFORE, the Parties agree as follows:

1. Section 5 – Payment of the Agreement is amended to read:
“Payment shall be made by the CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, as amended, CITY agrees to pay CONTRACTOR a fee in an amount not to exceed $719,000, in accordance with the rate set forth in Exhibit B, inclusive costs associated with the additional scope of work.”

2. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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Contract Amendment Page 2 of 2
CAO Approved June 2024
IN WITNESS WHEREOF, CITY OF SAN MATEO and CONTRACTOR have executed this Amendment No. 1 on ___________________.

CITY OF SAN MATEO CONTRACTOR
Matt Fabry
Public Works Director
Date Bob Buck
Its Authorized Agent
President
If a Corporation, can be either 1)
President or 2) Vice President plus
an additional corporate officer
(i.e., Secretary, Treasurer) who
shall sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Linh P. Nguyen
Assistant City Attorney
Date
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-11375 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 20, 2026
SUBJECT:

Public Works Standard Drawings – Update
RECOMMENDATION:

Adopt a Resolution to update all City of San Mateo Department of Public Works Standard Drawings.

BACKGROUND:

The Public Works Department is in the process of a multi-phase update to the Public Works design and construction standards. This first phase includes a complete overhaul of the Public Works Standard Drawings (Standards) to replace the existing standard drawings. Later phases will incorporate a comprehensive review and rewrite of the Subdivision Code (Title 26), adoption of standard construction specifications, and adoption of a design criteria handbook for public and private projects.

The Standards outline the design and construction standards for public infrastructure improvements such as sewer, stormwater, streets, sidewalks, streetlights, and traffic signage, and striping. The City currently has 72 Standard Detail drawings, the majority of which have not been updated for more than 20 years. This update will bring the Standards up to industry best practices, technical advancements, and regulatory requirements. With the technical expertise and drafting services provided by Kimley-Horn & Associates, Inc. and BKF Engineers (collectively “Consultants”), staff have updated the Standards that will provide clearer details for design and construction of the public infrastructure.

Staff, with the Consultants, initiated a review of the existing Standards to assess and identify necessary updates.

Throughout the project, coordination took place between the different divisions within Public Works including Traffic, Transportation Planning, Clean Water Program, Capital Improvement, and Operations & Maintenance. During the process of revising drawings and drafting new ones, each division submitted comments and redlines to ensure that the new Standards would best fit the needs of projects relevant to the City. This review also included a comparative analysis of standard drawings from municipalities including South San Francisco, Redwood City, Roseville, and Belmont. This process provided insight into regional practices in Public Works design and helped staff identify areas where the Standards could be improved or streamlined.

The new 95 standard drawings, as shown in Attachment 1 Exhibit A, have been subjected to substantial review by City engineering staff. Details regarding the updated standard drawings sections are summarized below:

Substantial Standard Drawing revisions are:

1. Street Geometries – Standardized layout of streets and roadways for vehicular, pedestrian, and bicyclist use and safety.

2. Roadway Improvements – Standardized dimensions and constructability of hardscape improvements such as sidewalks, curbs, gutters, driveways, and curb ramps.
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3. Storm Drain – Standardized materials and construction, replaced curb drain and depression details, and added trash capture devices.

4. Sanitary Sewer – Standardized materials and construction and clarified lateral installations.

5. Utilities – Standardized manhole types and construction, updated pipe crossings, added shallow manholes, and added abandonment details.

6. Restoration – Updated street restoration for intersections.

7. Parking – Standardized street parking dimensions and markers.

8. Traffic – Standardized crosswalks, updated bike improvements details, and added signage details.

9. Electrical – Standardized conduit construction and materials and added typical streetlight spacing.

10. Landscape – No substantial changes.

The Standards have been prepared to assist all persons engaged in the design or construction of Public Works improvements and are generally applicable to all construction within the City. These drawings shall be followed in any construction which, upon completion, will be accepted and maintained by the City. However, note that there may be specific cases where constructed public improvements are maintained by property owners or developers as agreed upon through Maintenance Agreements with the City.

Staff have assessed the fiscal impacts of the proposed updates to the City’s Standard Drawings applicable to residents, developers, and utilities. Resident impact primarily stems from sewer or water lateral replacements, which have not been substantially changed from the current requirements. Developers and utility providers are expected to experience minimal impact, as they typically are required to implement significant public improvement restoration as part of their permit conditions. The City can expect a minimal increase in project costs for utility projects encompassing sewer, stormwater, and streetlight improvements since the changes to the standard details were driven by the construction details and practices from City projects.

Once approved, Public Works will reissue one revised set of Standards. These Standards will be available online and accessible for those who plan to do work within the City’s limits. To minimize the impact of projects, future amendments to the Standards are proposed to be approved at the staff level and will be performed through addendum and insertion of revised pages.

BUDGET IMPACT:

Kimley-Horn & Associates, Inc. and BKF Engineers were contracted for amounts of $77,000 and $89,870, respectively, to provide technical expertise and drafting services for the Standard Drawings Project. Future City projects will incorporate the appropriate Standard Drawings and budget their construction costs accordingly.

ENVIRONMENTAL DETERMINATION:

This adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) STRATEGIC PLAN ALIGNMENT:

This plan supports the Infrastructure initiative

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
Jason Hallare, Engineering Manager
[email protected]
(650) 522-7316
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

PUBLIC WORKS STANDARD DRAWINGS UPDATE
WHEREAS, San Mateo Municipal Code Section 23.48.040 provides that all revisions of standard specifications for public works construction may be made by resolution of the Council; and WHEREAS, the City’s standard specifications (“Standard Drawings”) are important standards for development, construction, and maintenance of public infrastructure within the City; and WHEREAS, the majority of the existing City’s Standard Drawings were last updated over 20 years ago, and substantial changes in technology, materials, and regulatory standards have since occurred that necessitate updates to the City’s Standard Drawings; and
WHEREAS, City Staff have undertaken a comprehensive review of all existing Standard Drawings, including consultation with design experts, a comparative analysis of standard drawings from neighboring municipalities for insight into regional best practices, and coordination with Public Works divisions; and WHEREAS, the proposed update to the City’s Standard Drawings, attached hereto as Exhibit A, will replace all existing standard drawings.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. Adoption of the Standard Drawings is not an action subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

2. Nothing in this resolution shall be deemed to limit the authority of this Council, or any commission, board or officer of the City, to require higher or different standards as may otherwise be duly authorized or required.

3. The City’s Standard Drawings attached as Exhibit A, and incorporated by reference, are hereby approved and adopted as the City’s minimum standards, specifications, and regulations for construction of public works improvements in the City of San Mateo.

4. The Director of Public Works is authorized to implement the new Standard Drawings, in Exhibit A as approved, for all work related to public infrastructure and make the Standard Drawings available to the public on the City’s website.
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STANDARD DRAWINGS
ADOPTED AUGUST 2026

EXHIBIT A
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GENERAL
G-1A GENERAL REQUIREMENTS
G-1B CITY STANDARD GENERAL NOTES
G-2 STANDARD ABBREVIATIONS
G-3 STANDARD LINES AND SYMBOLS

DETAIL TITLE

STREETS GEOMETRIES
A-1A TYPICAL STREET SECTIONS
A-1B TYPICAL STREET SECTIONS
A-1C TYPICAL STREET SECTIONS
A-2 CUL-DE-SAC
A-3 CORNER KNUCKLE
A-4 CURB EXTENSIONS
A-5 VEHICLE TURNOUT
A-6A SIGHT TRIANGLE (CORNERS)
A-6B SIGHT TRIANGLE (DRIVEWAYS)

ROADWAY IMPROVEMENTS
C-1 STREET IMPROVEMENT STANDARD NOTES
C-2A STANDARD CURB AND GUTTER
C-2B SPECIAL CURB AND GUTTER
C-2C VALLEY GUTTER
C-3 DITCHES
C-4A STANDARD SIDEWALK (MONOLITHIC)
C-4B STANDARD SIDEWALK (SEPARATED)
C-4C SIDEWALK RESTORATION
C-5A STANDARD DRIVEWAY
C-5B LIMITED ROW DRIVEWAY
C-5C PRIVATE STREET ENTRANCE
C-6A CURB RAMPS
C-6B CURB RAMP CLEARANCES AND MODIFICATIONS
C-7 BUS TURNOUT
C-8 CONCRETE PAD
C-9A STANDARD MEDIAN
C-9B MOUNTABLE MEDIAN
C-9C DOWEL-IN MEDIAN
C-10 CITY MONUMENT
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STORM DRAINAGE
D-1 DRAINAGE STANDARD NOTES
D-2 CURB DRAIN
D-3 CATCH BASIN TYPE G-3
D-4 CATCH BASIN TYPE E-3
D-5 CATCH BASIN TYPE F-2
D-6 CATCH BASIN FRAME AND GRATE
D-7 CATCH BASIN APRON
D-8 STORM DRAIN TURNING BOX
D-9 STORM DRAIN JUNCTION BOX
D-10 INLET MARKER
D-11 TRASH CAPTURE DEVICES
DETAIL NO. DETAIL TITLE

SANITARY SEWER
S-1 SEWER STANDARD NOTES
S-2 SEWER LATERAL (MAIN IN STREET)
S-3 SEWER LATERAL (MAIN IN EASEMENT)
S-4 SEWER LATERAL CONNECT TO NEW MAIN
S-5 SEWER LATERAL CONNECT TO EX MAIN
S-6 SEWER DROP CONNECTION

UTILITIES
U-1 CONCENTRIC MANHOLE (UP TO 33-INCH)
U-2 ECCENTRIC MANHOLE (UP TO 33-INCH)
U-3 SHALLOW MANHOLE (UP TO 33-INCH)
U-4 STANDARD MANHOLE BASE (UP TO 33-INCH)
U-5A MANHOLE BASE SECTION (36 TO 48-INCH)
U-5B MANHOLE BASE PLAN (36 TO 48-INCH)
U-6 MANHOLE FRAME AND COVER
U-7 MANHOLE ADJUST TO GRADE
U-8 PIPE CONNECTION TO MANHOLE
U-9 PIPE CROSSING
U-10 PIPE ABANDONMENT
U-11 MANHOLE ABANDONMENT
U-12 TRENCH SUPPORT COLLAR
8/17/2026
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RESTORATION
R-1 UTILITY TRENCH (TYPICAL STREETS)
R-2 UTILITY TRENCH (CONCRETE BASE STREET)
R-3 ROCKWHEEL TRENCH
R-4 MICROTRENCH
R-5 POTHOLE RESTORATION
R-6A PAVEMENT RESTORATION (EXCAVATIONS)
R-6B PAVEMENT RESTORATION (EXCAVATIONS)
R-6C PAVEMENT RESTORATION (EXCAVATIONS)
DETAIL NO. DETAIL TITLE

PARKING
P-1 ON-STREET PARKING STANDARDS
P-2 PARKING METER
P-3 OFF-STREET PARKING STANDARDS
P-4 OFF-STREET PARKING DETAILS
P-5 GARAGE CURVES
P-6 GARAGE RAMP PROFILES

TRAFFIC
T-1 STANDARD SIGN POST
T-2 STREET NAME SIGN
T-3 INTERNALLY ILLUMINATED STREET NAME SIGN
T-4 CROSSWALKS
T-5 RAISED CROSSWALK
T-6A SPEED CUSHION
T-6B SPEED CUSHION DETAILS
T-7 BIKE LANES
T-8A BIKE ROUTES
T-8B BIKE ROUTE SIGNS
T-8C BIKE BOULEVARD SIGNS
T-9 BUFFERED BIKE LANES
8/17/2026
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ELECTRICAL
E-1 ELECTRICAL SPECIFICATIONS
E-2 TYPICAL ELECTROLIER PULL BOX
E-3 TYPICAL PULL BOX AND CONDUIT
E-4 TYPICAL UNMETERRED CIRCUIT LAYOUT
E-5 STANDARD STREETLIGHT FOUNDATION
E-6A STREETLIGHT LAYOUTS
E-6B STREETLIGHT PLACEMENT
E-7A STANDARD ELECTROLIER (COBRA HEAD)
E-7B DECORATIVE STREETLIGHT (PENDANT)
E-7C DECORATIVE STREETLIGHT (POST TOP)
DETAIL NO. DETAIL TITLE

STREET TREES
TR-1 TREE GRATE
TR-1 TREE GRATE
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GENERAL PUBLIC IMPROVEMENT REQUIREMENTS:

1. CONTRACTOR IS RESPONSIBLE FOR OBTAINING NECESSARY PERMITS AND CONTACTING PUBLIC WORKS INSPECTOR FOR PRE-CONSTRUCTION MEETINGS AND INSPECTIONS FOR CONSTRUCTION AND RESTORATION IN THE PUBLIC RIGHT-OF-WAY.

2. ALL WORK IN THE PUBLIC RIGHT-OF-WAY SHALL BE PERFORMED BY A CALIFORNIA LICENSED CLASS "A" CONTRACTOR, UNLESS OTHERWISE APPROVED BASED ON THE SCOPE OF WORK AND THE CONTRACTOR'S LICENSE.

3. CONSTRUCTION PLANS FOR WORK WITHIN THE PUBLIC RIGHT-OF-WAY SHALL INCLUDE THE CITY STANDARD GENERAL NOTES (CITY DETAIL G-1B).

4. CONSTRUCTION PLANS ARE RECOMMENDED TO USE OR INCLUDE THE CITY STANDARD ABBREVIATIONS, LINE TYPES, AND SYMBOLS. 8/17/2026

GENERAL REQUIREMENTS
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CITY STANDARD GENERAL NOTES:

1. APPROVAL OF THESE PLANS IS SUBJECT TO ALL OF THE FOLLOWING CITY STANDARD NOTES AND SHOWN ON THE PLANS.

2. APPROVAL OF THESE PLANS DOES NOT RELEASE THE PERMITTEE OR OWNER OF THE RESPONSIBILITY FOR THE CORRECTION OF MISTAKES, ERRORS, OR OMISSIONS CONTAINED THEREIN. IF DURING THE COURSE OF CONSTRUCTION OF THE IMPROVEMENTS, PUBLIC INTEREST REQUIRES A

MODIFICATION OF THESE IMPROVEMENT PLANS OR ANY CITY SPECIFICATIONS, THE PUBLIC WORKS DIRECTOR SHALL HAVE THE AUTHORITY TO APPROVE AND REQUIRE SUCH MODIFICATION AND TO SPECIFY THE MANNER IN WHICH THE SAME IS TO BE MADE.

3. ANY REVISION TO THESE APPROVED PLANS SHALL BE ACCURATELY SHOWN ON A REVISED PLANS REVIEWED AND APPROVED BY THE PUBLIC WORKS DIRECTOR PRIOR TO INSTALLATION OF THE IMPROVEMENTS.

4. ALL CONSTRUCTION WORK AND MATERIALS SHALL BE IN ACCORDANCE WITH THE CITY OF SAN MATEO STANDARD DETAILS AND SPECIFICATIONS.

5. CONTRACTOR SHALL NOTIFY THE PUBLIC WORKS INSPECTOR AT LEAST 48 HOURS PRIOR TO STARTING WORK.

6. EXISTING UTILITIES:

A. CONTRACTOR SHALL BE RESPONSIBLE FOR THE VERIFICATION OF ALL EXISTING UTILITIES IN THE FIELD.

B. 48 HOURS PRIOR TO DIGGING, CONTRACTOR SHALL PRE-MARK THE WORK AREA, CALL UNDERGROUND SERVICE ALERT (USA) (CALL 8-1-1) FOR A TICKET, AND OBTAIN A TICKET NUMBER.

C. CONTRACTOR SHALL REMOVE ALL USA MARKINGS AS SOON AS THEY ARE NO LONGER NEEDED. REMOVAL OF PAINT USA MARKINGS SHALL BE VIA HIGH PRESSURE WATER METHOD ONLY.

7. CONTRACTOR WILL BE RESPONSIBLE TO RESTORE ALL DAMAGED, REMOVED, OR OTHERWISE DISTURBED WALLS, FENCES, SERVICES, UTILITIES, HARDSCAPE IMPROVEMENTS, SIGNAGE, STRIPING, OR OTHER FEATURES DUE TO THE CONTRACTOR'S WORK. RESTORATION SHALL BE TO CITY STANDARDS AS APPLICABLE OR REPLACED IN-KIND WHERE CITY STANDARDS ARE NOT APPLICABLE.

8. ALL CITY SURVEY MONUMENTS SHALL BE PRESERVED. IN THE EVENT THAT A CITY MONUMENT IS LOST OR DAMAGED DUE TO CONSTRUCTION

ACTIVITIES, THE CONTRACTOR, AT THEIR SOLE EXPENSE, SHALL BE RESPONSIBLE FOR THE RE-ESTABLISHMENT AND THE FILING OF A CORNER RECORD WITH THE COUNTY'S SURVEYOR'S OFFICE. A RECORD OF SURVEY SHALL BE FILED FOR ALL NEW CITY MONUMENTS SET IN CONJUNCTION WITH THIS IMPROVEMENT PLAN, UNLESS A FINAL OR PARCEL MAP REQUIRING SAID MONUMENTS IS RECORDED AS PART OF THIS PROJECT.

9. ALL CONSTRUCTION STAKING FOR SHALL BE DONE BY A LICENSED LAND SURVEYOR REGISTERED CIVIL ENGINEER.

10. ALL PUBLIC OR PRIVATE FACILITIES, FURNITURE, UTILITIES, OR LANDSCAPING THAT REQUIRE RELOCATION AS DETERMINED BY THE PUBLIC WORKS DIRECTOR SHALL BE RELOCATED AT THE SOLE EXPENSE OF THE PERMITTEE.

11. TREE PERMITS FROM THE DEPARTMENT OF PARK AND RECREATION SHALL BE OBTAINED PRIOR TO INSTALLATION AND REMOVAL OF STREET TREES.

12. FOR ANY LANE CLOSURES, THE CONTRACTOR SHALL PROVIDE A TRAFFIC CONTROL PLAN AND OBTAIN APPROVAL OF THE PUBLIC WORKS DIRECTOR BEFORE DEPLOYING THE CLOSURE. THE CONTRACTOR SHALL PROVIDE CONES, BARRICADES, SIGNS, OR FLAGGERS AS NECESSARY TO CONTROL TRAFFIC AND PREVENT HAZARDOUS CONDITIONS PER CALTRANS MANUAL ON TRAFFIC CONTROL DEVICES, LATEST EDITION.

13. ACCESSIBLE PEDESTRIAN PATH OF TRAVELS SHALL BE MAINTAINED AT ALL TIMES DURING CONSTRUCTION TO THE SATISFACTION OF THE PUBLIC WORKS DIRECTOR.

14. STOCKPILING OR STORAGE OF CONSTRUCTION MATERIALS AND EQUIPMENT IS NOT ALLOWED IN OR UPON THE PUBLIC RIGHT-OF-WAY WITHOUT WRITTEN APPROVAL FROM THE PUBLIC WORKS DIRECTOR.

15. NO OPEN TRENCHES OR EXCAVATIONS SHALL BE LEFT THE END OF THE WORK DAY. TRAFFIC PLATES OR HOT MIX ASPHALT SHALL BE INSTALLED AND COMPACTED BY MECHANICAL MEANS TO PRODUCE A SMOOTH SURFACE FOR PEDESTRIAN AND VEHICULAR TRAFFIC. ALL PLATE EDGES SHALL BE SECURED TO PREVENT RATTLING AND MOVEMENT AS WELL AS PROTECTED WITH ASPHALT WITH A 2-FT TAPER. LONG TERM INSTALLATIONS (6 OR MORE DAYS) SHALL REQUIRE PUBLIC WORKS DIRECTOR APPROVAL AND REQUIRE THE PLATES TO BE INSTALLED FLUSH TO THE ROADWAY SURFACE.

16. CONSTRUCTION SITES SHALL BE KEPT CLEAN AT ALL TIMES. THE CONTRACTOR OR PERMITTEE SHALL NOT BE ALLOWED TO LEAVE THE SITE PRIOR TO THOROUGHLY CLEANING SIDEWALKS, CURBS, GUTTERS, AND STREET SURFACES. CLEANING SHALL BE ACCOMPLISHED BY EITHER HAND OR MACHINE SWEEPING AS REQUIRED AT NO COST TO THE CITY. THE CONTRACTOR SHALL NOT BE ALLOWED TO FLUSH THE STREETS WITH WATER UNTIL AFTER THE AREA HAS BEEN COMPLETELY AND THOROUGHLY SWEPT AND ALL DEBRIS PICKED UP AND PROPERLY DISPOSED OF.

17. CONSTRUCTION SHALL COMPLY WITH THE BAY AREA AIR DISTRICT'S DUST CONTROL MEASURES.

18. UPON DISCOVERY OF HAZARDOUS MATERIALS, THE CONTRACTOR SHALL PROMPTLY NOTIFY THE PUBLIC WORKS INSPECTOR IN WRITING.

19. UPON DISCOVERY OF HUMAN REMAINS AND/OR CULTURAL MATERIALS, ALL PROJECT-RELATED CONSTRUCTION SHOULD CEASE WITHIN A 100-FT RADIUS. THE CONTRACTOR SHALL NOTIFY THE SAN MATEO COUNTY CORONER IMMEDIATELY. 8/17/2026

CITY STANDARD GENERAL NOTES
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A AREA

AB AGGREGATE BASE

AC ASPHALT CONCRETE

ADA AMERICANS WITH DISABILITIES ACT

ASTM AMERICAN SOCIETY FOR TESTING MATERIALS

AWS AMERICAN WELDING SOCIETY

BC BACK OF CURB

BM BENCHMARK

BW BACK OF WALK

CB CATCH BASIN

CBR CALIFORNIA BEARING RATIO

CDF CONTROLLED DENSITY FILL

CIPP CURED-IN-PLACE PIPE
℄, C/L CENTER LINE

CL CLASS

CLR CLEARANCE, CLEAR

CLSM CONTROLLED LOW STRENGTH MATERIAL

CO CLEANOUT

COMM COMMUNICATIONS

COMP COMPACTION

CONC CONCRETE

CONST CONSTRUCT, CONSTRUCTION

COSM CITY OF SAN MATEO
CY, C.Y. CUBIC YARDS
Ø, D, DIA DIAMETER
°, DEG DEGREE

DI DROP INLET

DTL DETAIL

DPW DEPARTMENT OF PUBLIC WORKS

DWY, D/W DRIVEWAY

E, ELEC ELECTRIC

EA EACH

EASE EASEMENT

EG EXISTING GRADE

EL ELEVATION

ELEC ELECTRIC, ELECTRICAL

EP EDGE OF PAVEMENT

EQ EQUAL

EVA EMERGENCY VEHICLE ACCESS
E.W. EACH WAY

EX EXISTING

FC FACE OF CURB

FF FINISHED FLOOR ELEVATION

FG FINISHED GRADE ELEVATION

FS FINISHED SURFACE ELEVATION

FDC FIRE DEPARTMENT CONNECTION

FH FIRE HYDRANT

FL FLOW LINE

FM FORCE MAIN

FT FEET
G GAS

GA, GAL GALVANIZED

GB GRADE BREAK

GFCI GROUND FAULT CIRCUIT INTERRUPTER

GIP GALVANIZED IRON PIPE

GPM GALLONS PER MINUTE

HDPE HIGH-DENSITY POLYETHYLENE

HMA HOT-MIX ASPHALT

HP HIGH POINT
I.D. INSIDE DIAMETER

INV INVERT

IPS IRON PIPE SIZE

IRR IRRIGATION

JP JOINT POLE

JT JOINT TRENCH

LF LINEAL FEET, LINEAR FEET

LG LIP OF GUTTER

MAX MAXIMUM

MH MANHOLE

MIN MINIMUM

MON MONUMENT

NTS NOT TO SCALE
NO., # NUMBER
O.C., O/C ON CENTER
O.D. OUTSIDE DIAMETER

PAE PUBLIC ACCESS EASEMENT

PCC PORTLAND CEMENT CONCRETE

PB PULL BOX

PED PEDESTRIAN
⅊, P/L PROPERTY LINE

PSE PUBLIC SIDEWALK EASEMENT

PSI POUNDS PER SQUARE INCH

PUE PUBLIC UTILITY EASEMENT

PVC POLYVINYL CHLORIDE

R RADIUS

RCP REINFORCED CONCRETE PIPE

REBAR REINFORCEMENT BAR

RRFB RECTANGULAR RAPID FLASHING BEACON
ROW, R.O.W. RIGHT OF WAY

RIM RIM ELEVATION

S SLOPE

SD STORM DRAIN

SEC SECTION

SF, SQFT SQUARE FEET

SHT SHEET

SL STREET LIGHT

SMMC SAN MATEO MUNICIPAL CODE

SS SANITARY SEWER

ST STREET

STA STATION

STD STANDARD

STRUCT STRUCTURAL

SUP SUPERINTENDENT

SW SIDEWALK

T, TELE TELECOMM, TELEPHONE

TC TOP OF CURB

TEMP TEMPORARY

THK THICKNESS

TP TOP OF PAVEMENT

TS TRAFFIC SIGNAL

TW TRAVEL WAY

TYP TYPICAL
U.S.A UNDERGROUND SERVICE ALERT (811)

VC VERTICAL CURVE

VCP VITRIFIED CLAY PIPE

VERT VERTICAL

VIS VISIBILITY

W/ WITH

WM WATER METER

WV WATER VALVE

WYE WYE FITTING

XING CROSSING
NOTES:

1. THESE ARE STANDARD CITY ABBREVIATIONS TO BE USED IN CONSTRUCTION PLANS. 8/17/2026

STANDARD ABBREVIATIONS
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PROPOSED EXISTING

SUBDIVISION / PROJECT SITE BOUNDARY

PROPERTY / RIGHT-OF-WAY LINE

EASEMENT LINE

CENTERLINE

GUTTER, FACE OF CURB, AND BACK OF CURB

SIDEWALK

BUILDING OUTLINE

STORM DRAIN LINE

SANITARY SEWER LINE

OVERHEAD LINE

JOINT TRENCH LINE

WATER LINE

MANHOLE

CLEANOUT

CATCH BASIN / DROP INLET
W W W

OH OH OH

PAVEMENT (DEEP AC, GRIND/OVERLAY, SLURRY)

JT JT JT
100 CONTOUR LINE

STREET LIGHT CONDUIT LINE

PULL BOX

SL SL SL

BENCHMARK / TEMPORARY BENCHMARK

STREET LIGHT

STREET SIGN
W
CB DI
W W

OH OH OH

JT JT JT

SL SL SL
100
BM

STREET TREE

FIRE HYDRANT
SD SS

X X X X X X FENCE LINE

JP JOINT POLE
FH
CO
PB

WM WATER METER

FLOWLINE
SLOPE/GRADE 1.0%

DESCRIPTION

SANITARY SEWER FORCE MAIN
SS SS

FM FM FM FM FM FM

G G G G G G GAS LINE

E E ELECTRIC LINE

C C COMMUNICATION LINE
E E
C C
E E
C C
CB DI
CO
PB
BM TBM
JP
FH
WM

1.0%
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STANDARD LINES AND SYMBOLS
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RESERVED
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TYPICAL STREET SECTIONS
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RESERVED
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TYPICAL STREET SECTIONS
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RESERVED
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TYPICAL STREET SECTIONS
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NOTES:

1. A = 25' MINIMUM

2. B = 18' MINIMUM UNLESS OTHERWISE APPROVED

3. P = 7' MINIMUM OR AS REQUIRED PER CURRENT CITY PEDESTRIAN MASTER PLAN

4. NO PARKING ALLOWED WITHIN CUL-DE-SAC. IF PARKING IS TO BE PROVIDED, MAINTAIN A 48-FT CLEAR RADIUS FROM THE PARKING.

PLAN
Δ VARIES

PROPERTY LINE
R = 55' MIN
R = 60' MIN FOR INDUSTRIAL STREETS

CURB LINE
R = 48' MIN

CURB LINE
R = 57' MIN

PROPERTY LINE
R = 50' MIN
⅊ ℄ ⅊
A
P B
A
B P
P
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CUL-DE-SAC
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NOTES:

1. P = 7' MINIMUM OR AS REQUIRED PER CURRENT CITY PEDESTRIAN MASTER PLAN

2. USE NORMAL SECTION FROM INNER CURB TO CENTER LINE.

3. FROM CROWN LINE TO OUTER CURB, THE MAXIMUM SLOPE IS 1" PER FOOT.

4. SUPERELEVATION PERCENTAGES SHOWN ARE STRAIGHT FROM CENTERLINE TO CROWN LINE.

5. ELEVATIONS ARE REQUIRED WHERE CIRCLED.

6. WHEN STREETS HAVE TILT-TYPE SECTION, THE CROWN LINE WILL NOT NECESSARILY TERMINATE ON THE CENTERLINE PERPENDICULAR TO THE POINT OF TANGENCY OF THE CURB.

CURVE DATA

PROPERTY LINE
R1 = 25' (MIN)
Δ1 = VARIABLE

CURB LINE
R2 = 25' + P (MIN)
P = 7' (MIN OR NOTE 1)

CENTER LINE
R3 = 25' + A
A = 25' (MIN)
P
A
A
W
W
A A
P P
P
12'
P
PLAN
Δ1 Δ3 CROWN LINE
50' MIN
Δ2
1%
Δ2 50' MIN

CURB LINE
R3 = W + 10' - P

PROPERTY LINE
R3 = W + 10'
Δ3 = Δ1 + 2Δ2

CURVE DATA
CURB RADIUS = 100' + P
PROPERTY LINE RADIUS = 100'
Δ1/4
Δ1/4
Δ1/4
Δ1/4
⅊ ℄ ⅊

1.5%
2%

1.5%
1%
8/17/2026

CORNER KNUCKLE
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CURB EXTENSION ON BOTH STREETS CURB EXTENSION ON MINOR STREET ONLY

MID-BLOCK CURB EXTENSION

CURB EXTENSION DIMENSIONS

DIMENSION TABLE

W L X Y Z
4' 15.0' 10.0' 5.0' 2.7'
5' 16.6' 11.1' 5.5' 3.3'
6' 18.0' 12.0' 6.0' 4.0'
7' 19.3' 12.8' 6.4' 4.7'
8' 20.4' 13.6' 6.8' 5.3'
CURB EXTENSIONS (BULBOUTS) NOTES: 1. EXTENSION WIDTH SHOULD NOT EXCEED THE WIDTH OF THE

ADJACENT PARKING STALL OR EXTEND INTO AN ADJACENT BIKE
LANE WHICHEVER IS FARTHEST FROM THE CURB.

2. EXTENSIONS SHOULD BE USED ON MEDIUM TO LOW TRAFFIC
VOLUME ROADS OR WHERE PEDESTRIAN PRIORITY IS GIVEN.

3. CORNER RADII SHALL ALLOW FOR APPROPRIATE VEHICLE TURNING AS DIRECTED BY PUBLIC WORKS DIRECTOR.

4. HIGH-VISIBILITY CROSSWALKS ARE RECOMMENDED WITH ALL
CURB EXTENSIONS.

5. FOR MID-BLOCK EXTENSIONS OR UNCONTROLLED INTERSECTION

CROSSINGS, HIGH-VISIBILITY CROSSWALKS AND RECTANGULAR
RAPID FLASHING BEACONS (RRFB) SHALL BE PROVIDED.

W = CURB EXTENSION WIDTH
L = CONFORM LENGTH
MAJOR

STREET MINOR STREET EXTENSION LENGTH VARIES

EXTENSION
LENGTH
VARIES
15'R MIN
NOTE 3

EXISTING

CURB RETURN

PROPERTY
LINE

FACE OF CURB

CROSSWALKS
MAJOR

STREET MINOR STREET EXTENSION LENGTH VARIES
15'R MIN
NOTE 3

EXISTING

CURB RETURN

PROPERTY
LINE

FACE OF CURB

CROSSWALKS
VARIES
4'MIN VARIES 4'MIN
VARIES
4'MIN
VARIES
15' MIN WIDTH VARIES 4' MIN

FACE OF
CURB

RRFB W/

PUSH BUTTON
X Y
L
(EXTENSION LENGTH) Z W (EXTENSION WIDTH)
NEW

CURB LINE

EXISTING

CURB LINE
10'R
20'R
⅊ ⅊
⅊ ⅊

LENGTH VARIES
6' MIN

HIGH-VIS

CROSSWALK

CURB RAMP
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PLAN
NOTES:

1. VEHICLE TURNOUTS SHALL REQUIRE APPROVAL FROM THE PUBLIC WORKS DIRECTOR.

2. WHERE PUBLIC RIGHT-OF-WAY WIDTH IS LIMITED, PUBLIC ACCESS EASEMENTS SHALL BE REQUIRED AND DEDICATED TO THE CITY.

3. INCREASE LENGTH BY 24-FT PER ADDITIONAL STALL LENGTH.

R=6'
Δ=45°
TYP

W (VARIES)

FLOWLINE
24' MINIMUM
NOTE 3
R=6'+W
Δ=45°
TYP
6'R
Δ=45°
TYP

SIDEWALKS
STD C-4A OR C-4B

VALLEY GUTTER
STD C-2C 8'-1"

FACE OF CURB

BACK OF WALK

AC PAVEMENT
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VEHICLE TURNOUT
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NOTES:

1. THIS DRAWING IS A GUIDELINE. CASES NOT ADDRESSED BY THIS SHEET OR SMMC CHAPTER 27.84 SHALL REQUIRE PUBLIC WORKS
DIRECTOR APPROVAL.

2. TRAFFIC SIGHT TRIANGLE SHALL BE MEASURED 45' FROM THE INTERSECTION POINT OF THE CURB LINES AS SHOWN ABOVE. IN THE DOWNTOWN AREA, INTERSECTIONS MAY BE REDUCED TO 25' ON CASE BY CASE BASIS AS APPROVED BY THE PUBLIC WORKS DIRECTOR.

3. VEGETATION, FENCES, OR OTHER STRUCTURES SHALL BE NO TALLER THAN 36" ABOVE THE CURB WITHIN TRAFFIC SIGHT TRIANGLE.

4. TREES SHALL BE TRIMMED BACK TO THE TRUNK AT LEAST 8' ABOVE THE SIDEWALK WITHIN THE TRAFFIC SIGHT TRIANGLE.

5. THE FOLLOWING ARE EXEMPT FROM THESE RESTRICTIONS:

A. EXISTING PERMANENT BUILDINGS
B. UTILITY POLES
C. CITY SIGNAGE, SIGNALS, AND SIGNAL EQUIPMENT
D. PLANTS IN OPEN GROWTH HABITATS THAT DO NOT FORM A HEDGE

AND TRIMMED TO LEAVE UNOBSTRUCTED CROSS VISIBILITY
E. WHERE THE GROUND CONTOUR PHYSICALLY CONSTRICTS CROSS

VISIBILITY SECTION A-A
CORNER PLAN 36" MAX 8' MIN NOTE 4
NOTE 3

BACK OF WALK

BACK OF WALK
45'
NOTE 2 45' NOTE 2

RIGHT-OF-WAY/

PROPERTY LINE

TRAFFIC SIGHT TRIANGLE
NOTE 2

SIDEWALKS

FACE OF CURB
A A

SIDEWALKS
⅊
⅊

LIP OF GUTTER

FACE OF CURB
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(CORNERS) A-6A
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NOTES:

1. THIS DRAWING IS A GUIDELINE. CASES NOT ADDRESSED BY THIS SHEET OR SMMC CHAPTER 27.84 SHALL REQUIRE PUBLIC WORKS DIRECTOR APPROVAL.

2. TRAFFIC SIGHT TRIANGLE SHALL BE MEASURED 10' FROM THE INTERSECTION POINT OUTSIDE EDGE OF THE PEDESTRIAN PATH OF TRAVEL AND THE DRIVEWAY AS SHOWN ABOVE. FOR ZERO-LOT LINE PROJECTS, THIS SIGHT TRIANGLE MAY BE REDUCED OR WAIVED IF ALTERNATIVE PEDESTRIAN SAFETY MEASURES ARE PROVIDED AND APPROVED BY THE PUBLIC WORKS DIRECTOR.

3. VEGETATION, FENCES, OR OTHER STRUCTURES SHALL BE NO TALLER THAN 36" ABOVE THE CURB WITHIN TRAFFIC SIGHT TRIANGLE OR PEDESTRIAN SIGHT TRIANGLE.

4. TREES SHALL BE TRIMMED BACK TO THE TRUNK AT LEAST 8' ABOVE THE CURB.

5. THE FOLLOWING ARE EXEMPT FROM THESE RESTRICTIONS:

A. UTILITY POLES
B. CITY SIGNAGE, SIGNALS, AND SIGNAL EQUIPMENT

SECTION A-A DRIVEWAY PLAN
PEDESTRIAN SAFETY 36" MAX 8' MIN NOTE 4
NOTE 3

BACK OF WALK

SIDEWALKS
PEDESTRIAN ℄

SIGHT TRIANGLE
NOTE 2
A
A
10'

BOTH SIDES
OF DWY 10'

DRIVEWAY
ROW/⅊

SIDEWALKS
⅊ ⅊
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(DRIVEWAYS) A-6B
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STREET IMPROVEMENT NOTES: SAWCUTS: SHALL BE FULL DEPTH AND PERFORMED AFTER A USA TICKET (811) HAS BEEN CALLED. SAWCUTTING IN CONCRETE SHALL ONLY BE PERFORMED AT EXISTING JOINTS.

SUBGRADE: SHALL BE COMPACTED TO 90% RELATIVE COMPACTION WITHIN LIMITS OF CONCRETE SIDEWALK AND CURB RAMPS; EVERYWHERE ELSE, INCLUDING AREAS BENEATH CONCRETE AND ASPHALT, SHALL BE COMPACTED TO 95% RELATIVE COMPACTION. WHERE UNSUITABLE

SUBGRADE MATERIAL IS ENCOUNTERED, REMEDIAL WORK SHALL BE DONE, INCLUDING BUT NOT LIMITED TO, OVER-EXCAVATING AND REPLACING WITH CLASS II AGGREGATE BASE. IF SITE CONDITIONS PREVENT ACHIEVING THE REQUIRED RELATIVE COMPACTION, A FABRIC MAY BE USED IF APPROVED BY THE PUBLIC WORKS DIRECTOR.

BASE: BASE MATERIAL UNDER CONCRETE OR ASPHALT SHALL MEET CLASS II AGGREGATE BASE STANDARDS. THOROUGHLY WET BASE PRIOR TO PLACING CONCRETE.

CONCRETE: SHALL MEET CALTRANS CLASS A 6-SACK MIX WITH 3 4" TO 1" AGGREGATE AND MINIMUM 3,000 PSI. ADD 1
2 TO 3
4 POUNDS BY WEIGHT OR 1
PINT BY VOLUME OF LAMPBLACK PER CUBIC YARD OF CONCRETE MIX. MAX SLUMP OF 4". NO ADMIXTURES WITHOUT APPROVAL OF THE PUBLIC WORKS DIRECTOR. CURE VIA THE IMPERVIOUS MEMBRANE METHOD. BROOM FINISH ALL SURFACES AND PERPENDICULAR TO PATH OF TRAVEL FOR SIDEWALKS. UNDERMINING EXISTING CONCRETE IS NOT ALLOWED.

FORMS: FACES SHALL NOT VARY FROM THE PLAN DIMENSIONS BY MORE THAN 0.02 FEET. FORMS SHALL MEET GRADE. ALL FORMWORK SHALL BE INSPECTED BY PUBLIC WORKS PRIOR TO PLACING CONCRETE.

EXPANSION JOINTS: SHALL BE FULL DEPTH OF THE CONCRETE WITH A 1 2" THICK FULL-DEPTH ASPHALTIC FIBER PLACED BETWEEN AND USING #4 X 24" SMOOTH DOWELS. EXPANSION JOINTS SHALL BE CONSTRUCTED AT A MAXIMUM OF 50' INTERVALS IN CONCRETE CURBS, GUTTERS, SIDEWALKS, RETURNS, DRIVEWAYS, AND AT COLD JOINTS. EXPANSION JOINT ASPHALTIC FIBER SHALL BE PLACED AROUND BASE OF UTILITY POLES AND HYDRANTS. FINISH CONCRETE ADJACENT TO EXPANSION JOINTS WITH AN EDGER TOOL.

CONTROL JOINTS: SHALL BE 1
2" DEEP AND 14" WIDE WITH A CLEANLY ROUNDED EDGE. CONTROL JOINTS SHALL BE CONSTRUCTED AT A MAXIMUM OF 10' INTERVALS IN CONCRETE CURBS GUTTERS, SIDEWALKS, RETURNS, AND DRIVEWAYS.

SCORE JOINTS: SHALL BE 1
4" DEEP AND 14"WIDE WITH A CLEANLY ROUNDED EDGE. SCORE JOINTS SHALL BE PLACED STRAIGHT AND UNIFORMLY SPACED BETWEEN CONTROL JOINTS ON SIDEWALKS. SCORE JOINTS SHALL NOT EXCEED 30" INTERVALS TRANSVERSELY OR 36" INTERVALS LONGITUDINALLY.

DOWELS: INSTALL (DRILL & EPOXY) #4 X 24" DOWELS AT EXPANSION JOINTS AND WHERE CONNECTING NEW TO EXISTING SIDEWALK. CENTER DOWELS BETWEEN CONTROL AND SCORE JOINTS FOR 3' OR SMALLER SIDEWALK PANELS, OR TWO EVEN-SPACED DOWELS FOR 3' TO 5' PANELS.

ASPHALT: SHALL BE PLACED AS 1
2" TYPE A HOT-MIX ASPHALT ("HMA") PER CURRENT CALTRANS STANDARD SPECIFICATIONS (15% RAP MAX). HMA MATCHING EXISTING PAVEMENT THICKNESS OR 4" MINIMUM, WHICHEVER IS GREATER, SHALL BE USED IN STREETS. TACK COAT ALL ASPHALT AND CONCRETE EDGES AND SURFACES PRIOR TO HMA PLACEMENT. ASPHALT PAVEMENT RESTORATION SHALL BE MADE FLUSH WITH THE ADJACENT SURFACES AT CONFORMS AND EDGES WITH A MAXIMUM TOLERANCE OF 1 8". ALL FINISHED EDGES SHALL BE SEALED.

RUBBERIZED ASPHALT (RHMA) SHALL BE REQUIRED WHERE BEING REPLACED AND CONFORM TO CURRENT CALTRANS STANDARD SPECIFICATIONS. ASPHALT PAVEMENT CROSS SLOPES FROM CROWN TO LIP OF GUTTER SHALL BE 2% MIN AND 5% MAX.

AC PLUG: WHERE NEW CONCRETE IS BEING POURED ADJACENT TO EXISTING AC PAVEMENT, A 12" MINIMUM WIDE BAND OF AC PAVEMENT SHALL BE REMOVED AND REPLACED FOR THE FULL DEPTH (6" MINIMUM / 12" MAXIMUM) OF THE EXISTING AC PAVEMENT.

SIDEWALKS: RUNNING SLOPE SHALL NOT EXCEED STREET SLOPE. CROSS SLOPE SHALL BE DESIGNED FOR A MAXIMUM 1.5% AND CONSTRUCTED TO BE LESS THAN 2.0%. UNDERMINING IS NOT ALLOWED.

GUTTERS: STANDARD GUTTER WIDTH SHALL BE 24". NEW CONSTRUCTION SHALL INSTALL NEW GUTTERS OR REPLACE EXISTING GUTTERS WITH THE STANDARD 24". MINOR PROJECTS PERFORMING REPAIRS ONLY MAY MATCH THE EXISTING GUTTER WIDTH. GUTTER WIDTH TRANSITIONS SHALL BE 6' MINIMUM. MAXIMUM GUTTER SLOPE FROM PAVEMENT TO FLOWLINE SHALL BE 5%. UNDERMINING IS NOT ALLOWED.

STRIPING: ALL TRAFFIC STRIPING AND MARKINGS SHALL BE HOT-APPLIED THERMOPLASTIC PAINT WITH GLASS BEADING (AASHTO M247 TYPE 2).

PREFORMED THERMOPLASTIC SHALL ONLY BE ALLOWED FOR STRIPING RESTORATION FOR TRENCH RESTORATIONS. 8/17/2026

STREET IMPROVEMENT
STANDARD NOTES C-1
A
C
C
A M
E
O
T Y IT
FO
S N
I FOR
LA
NIA

DEPARTMENT OF PUBLIC WORKS
SHEET
DATE
7/20/2026
DATE
8/1/2026
DATE
147 of 833
TYPE "B"

ROLLED CURB & GUTTER
TYPE "A"

CURB & GUTTER
NOTES: 1. REFER TO DETAIL C-1 FOR ALL CONSTRUCTION SPECIFICATIONS UNLESS OTHERWISE NOTED ON THIS SHEET.

2. NEW CONSTRUCTION SHALL USE TYPE A OR C ONLY. TYPE B SHALL ONLY BE USED TO REPLACE DAMAGED EXISTING ROLLED CURBS.

3. EXPANSION, CONTROL, AND SCORE JOINTS SHALL BE PLACED PER SPECIFICATIONS ON CITY DETAIL C-1.

4. GUTTER SHALL BE SLOPED TOWARD THE CURB A MINIMUM 2% OR MAXIMUM 5%.

5. PROVIDE AND INSTALL DOWELS AS SHOWN AT EXPANSION JOINTS AND WHERE CONNECTING NEW TO EXISTING CONCRETE.

6. AC PLUG SHALL BE PROVIDED WHEREVER CURB AND GUTTER ARE INSTALLED ADJACENT TO EXISTING AC PAVEMENT.

7. NEW CONCRETE SHALL CONFORM TO EXISTING AT THE NEAREST JOINT UNLESS APPROVED OTHERWISE.

8. TRANSITIONS BETWEEN DIFFERENT CURB TYPES SHALL BE 5-FT IN LENGTH.

9. AGGREGATE BASE SHALL BE PLACED, COMPACTED, AND EXTEND 1' BEYOND LIP OF GUTTER PRIOR TO FORMING AND POURING CONCRETE.

10. FOR REPAIR OR REPLACEMENT, CURB AND GUTTER SHALL BE POURED MONOLITHIC AND ACROSS THE FULL WIDTH TO EDGE OF ASPHALT.

TYPE "C"

VERTICAL CURB
6" 24"
6" 6"
6" PCC
6" CL 2 AB

BACK OF CURB DEFINED

BY CONTROL JOINT

SIDEWALK
DTL C-4A

BACK OF CURB

FOR PARK STRIPS
1 2"R
1"R
1 1
DOWEL
TYP

8.5" 24"
6"

BACK OF CURB

DEFINED BY
CONTROL JOINT 4"
1"
1 1

SIDEWALK
DTL C-4A
6" PCC
6" CL 2 AB
3"
DOWEL
6"R TYP
4"R
12" MIN

AC PLUG
12" MIN

AC PLUG
6" 16" 6" CL 2 AB 6"
DOWEL
TYP
4" 3" 3" 3"
1 2"R 1
2"R
1"
1:6 BATTER
TYP 10"
12" MIN

AC PLUG
1:6 BATTER
TYP
8/17/2026

STANDARD CURB AND GUTTER
C-2A
A
C
C
A M
E
O
T Y IT
FO
S N
I FOR
LA
NIA

DEPARTMENT OF PUBLIC WORKS
SHEET
DATE
7/20/2026
DATE
8/1/2026
DATE
148 of 833
NOTES:

1. TYPE C AND D CURBS AND GUTTERS REQUIRE APPROVAL FROM THE PUBLIC WORKS DIRECTOR WHO MAY ALLOW THEM TO BE INSTALLED WHERE CURRENTLY EXISTS, FOR FIRE LANE ACCESS, OR OTHER LOCATIONS AS SPECIFIED OR REQUIRED BY THE PUBLIC WORKS DIRECTOR.

2. REFER TO DETAIL C-1 FOR ALL CONSTRUCTION SPECIFICATIONS UNLESS OTHERWISE NOTED ON THIS SHEET.