San Mateo City Council
September 22, 2026

CITY OF SAN MATEO
City Council Regular Meeting
September 22, 2026
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
Robert Newsom Jr.

AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here: September 22, 2026
To join via telephone: (408) 638-0968
Webinar ID: 815 6322 8235 No Passcode Required
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

This agenda was amended on 9.22.2026: Item 16, Attachments 1, 2, and 3.

CALL TO ORDER
Pledge of Allegiance
Roll Call

CEREMONIAL

1. Fire Prevention Week - Proclamation

2. SamTrans 50th Anniversary - Proclamation

3. PAL: Cadet Program and Rugby - Proclamation

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

4. City Council Meeting Minutes — Approval
Approve the minutes of the special and regular meetings of the City Council held on July 20, 2026.

CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

5. East Bellevue Avenue Closure Project Funding — Agreement Adopt a Resolution to approve a Section 130 funding agreement with the California Department of Transportation for the railroad crossing closure project at East Bellevue Avenue, appropriate $1,122,000 in 1 of 756
Section 130 funding to the Capital Projects Fund, and authorize the City Manager to execute the agreement in substantially the form presented and any future amendments and grant documents.

CEQA: The approval of a Section 130 funding agreement for the construction phase of the railroad crossing closure project at East. Bellevue Avenue is exempt from CEQA review under CEQA Guidelines Section 15301, which covers minor alterations to existing facilities so long as they involve no or negligible expansion of use.

6. Electric Vehicle Charging Infrastructure — Funding Acceptance and Appropriation Adopt a Resolution to accept $60,000 in grant funding from WestLight Energy and appropriate $60,000 to the Green Fleet Charging Infrastructure Project 46C003 for the installation of electric vehicle charging infrastructure at the Corporation Yard.

CEQA: This funding acceptance and appropriation for the installation of electric vehicle charging infrastructure at the Corporation Yard is exempt from CEQA, because the installation of vehicle chargers consists of the minor alteration of an existing facility. (CEQA Guidelines Section 15301.)

7. Purchase of a Closed-Circuit Television Sewer Inspection Camera — Agreement Adopt a Resolution approving an alternative purchasing procedure to award a purchase contract with U-Rock Utility Equipment, LLC for the purchase of a closed-circuit television inspection camera for sewer inspections in the amount of $165,866.91; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.

CEQA: Adoption of a Resolution approving an alternative purchase procedure to award a purchase contract to URock Utility Equipment, LLC is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of a CCTV camera for sewer inspections will have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

8. Police Patrol Motorcycles Procurement — Agreement
Adopt a Resolution to approve an alternative purchasing procedure to approve an agreement with National Auto Fleet Group, a Division of Chevrolet of Watsonville, for the procurement of three (3) new BMW RT-P 1200 police specification motorcycles in an amount not to exceed $144,254.94; establish a contingency reserve in the amount of $15,000; and authorize the Public Works Director execute the agreement in substantially the form presented and issue change orders within the contingency reserve.

CEQA: This purchase is not a project subject to CEQA, because it can be seen with certainty that the procurement of police patrol motorcycles will not cause a physical change in the environment. (Public Resources Code Section 21065.)

9. 2025 Rail Corridor Transportation Management Association Annual Report — Acceptance Accept the 2025 Rail Corridor Transportation Management Association Annual Report.

CEQA: This item is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

10. Basin D Sanitary Sewer Rehabilitation Project — Agreement Approve an agreement with Westland Contractors, Inc. for the Basin D Sanitary Sewer Rehabilitation Project in an amount not to exceed $5,318,389; establish a contingency in the amount of $1,100,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
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CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program.

This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the Project evaluated in the PEIR and Addendum.

11. Storm Drain Easement Dedication Acceptance for Property at 477 9th Avenue — Adoption Adopt a Resolution to accept the grant of storm drain easement for public stormwater flow along 9th Avenue on the property located at 477 9th Avenue in substantially the form presented.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) On December 12, 2023, the Planning Commission determined that the underlying development proposal was exempt pursuant to CEQA Guidelines Section 15332 (Class 32 – In-Fill Development Projects).

12. 303 Baldwin Avenue Public Improvements — Adoption
Adopt a Resolution to accept public improvements in accordance with the Subdivision Improvement Agreement for 303 Baldwin Avenue with 303 Baldwin LP.

CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

13. Public Records Act Review Software — Agreement
Approve an agreement with Reveal Data Corporation for a software subscription to a Public Records Act review platform for a three-year term through September 30, 2029, in the amount of $238,770; authorize a contingency reserve of $23,900, for a total amount not-to-exceed, $262,670 over three years; and authorize the City Attorney to execute the agreement and order form in substantially the form presented.

CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).).

14. Support of Affordable Housing — Appropriation
Adopt a Resolution to appropriate $1M in Low- and Moderate-Income Housing Asset Funds, $3M in Commercial Linkage Fee Funds, and $1M in General Fund Housing Set-Aside Funds into the Pro-Housing Reserve Account to support the production, preservation, and rehabilitation of affordable housing.

CEQA: This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5)).

15. High-Density Mixed-Use and Multi-Family Districts, and Zoning Code Updates — Ordinance Adoption Adopt an Ordinance to make various amendments to Title 27 “Zoning” of the San Mateo Municipal Code to establish four new high density zoning districts consistent with General Plan 2040 and make minor revisions to various sections to update outdated language and correct inconsistencies.

CEQA: The proposed Ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 21080.17 of the Public Resources Code and Section 15183 of the CEQA 3 of 756
Guidelines. CEQA Guidelines Section 15183 provides a statutory exemption for projects that are consistent with a previously adopted General Plan, Community Plan, or Zoning ordinance for which an Environmental Impact Report (EIR) was certified. The General Plan 2040 and Climate Plan Update Final EIR, finalized in January 2024, evaluated development impacts associated with approximately 19,764 residential units and 3,186,000 square feet of nonresidential floor area. The proposed Zoning Code amendments are intended to facilitate development capacity consistent with the General Plan and would support the development of additional residential units and nonresidential floor area within the growth assumptions already analyzed in the EIR.

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

16. Citywide Comprehensive Speed Limit Update — Ordinance Introduction Introduce Ordinances establishing updated speed limits on City roadways, superseding all existing Ordinances establishing speed limits on City roadways, except for school zone speed limits previously adopted by Ordinance, which shall remain unaffected.

CEQA: This item is categorically exempt from CEQA as an “existing facility,” because it consists of the minor alteration of existing City streets and involves negligible or no expansion of an existing or former use. (CEQA Guidelines Section 15301.)

NEW BUSINESS

17. Central El Camino Real Multimodal Plan — Adoption and Update Adopt a Resolution to support SamTrans in working with Caltrans and the City of San Mateo through the Caltrans project development process to evaluate corridor alternatives and to plan, design, apply for funding, and implement transportation improvements on El Camino Real, which may include complete streets elements; and receive an informational presentation on the Central El Camino Real Multimodal Plan (Central El Camino Plan) being developed in partnership with SamTrans and the Cities of San Mateo, Belmont, San Carlos, and Redwood City.

CEQA: This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
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AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

WATCHING A MEETING ON TV: City Council meetings are broadcast live on Comcast/channel 27, Astound/channel 26, or AT&T/channel 99.

For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.

WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting.

During the meeting
By Zoom: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

By telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

In Person: At the meeting complete a “Request to Speak” form. Organized Group and Presentations: Up to five (5) minutes for a group presentation, with as many speakers as can be accommodated within that time allowance. To qualify for a group presentation, all individuals associated with the presentation must be clearly identified and confirmed as in attendance at the meeting. Presentation materials must be submitted to [email protected] one (1) business day in advance of the meeting.

Presentations: PowerPoints, videos, or other media to be presented during public comment are accepted only by email to [email protected] at least 24 hours prior to the meeting. Once received, the Clerk will have them shared at public comment for the specified item. To uphold strong cybersecurity management practices, USB’s or other physical electronic storage devices are not accepted.

Signs: Signs and symbolic materials less than 2 feet by 3 feet are permitted provided that: (1) sticks, posts, poles or similar/other type of handle objects are strictly prohibited; (2) the items do not create a facility, fire, or safety hazard; and (3) persons with such items remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act and to ensure meaningful access for all participants, including those with limited English proficiency, individuals requiring special accommodation or language assistance to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

SPANISH INTERPRETATION: If you need interpretation of your communications to the City Council from Spanish to English or English to Spanish, please contact the City Clerk Department at (650) 522-7040 or by email at [email protected]. Notification of at least 48 hours will usually enable the City to make arrangements.

INTERPRETACIÓN AL ESPAÑOL: Si necesita interpretación del inglés al español o del español al inglés para sus comunicaciones al Concejo de la Ciudad, comuníquese con el Departmento del Secretario Municipal al (650) 522-7040 o por correo electrónico a [email protected]. Por favor, avísenos con al menos 48 horas de anticipación para que la ciudad pueda hacer los arreglos necesarios. 5 of 756

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 26-12693 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: September 22, 2026
SUBJECT:

City Council Meeting Minutes — Approval
RECOMMENDATION:

Approve the minutes of the special and regular meetings of the City Council held on July 20, 2026.

BUDGET IMPACT:

There is no budgetary impact associated with this administrative action.

ENVIRONMENTAL DETERMINATION:

This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Organizational Health and Good Governance initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Minutes 2026-7-20 Special
Att 2 – Minutes 2026-7-20 Regular

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7042
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City Council Special Meeting Minutes – 7/20/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
July 20, 2026
City Hall, Council Chambers 5:30 PM
Special Meeting
CALL TO ORDER at 5:30 p.m.

The meeting was called to order and immediately recessed until 6:30 p.m. Agenda Item No. 3, High Density Mixed-Use and Multi-Family Districts and Zoning Code Updates – Ordinance Introduction, was pulled at the request of staff and rescheduled to a future meeting.

RECONVENED at 6:30 p.m.

Roll Call

Present: Mayor Loraine; Deputy Mayor Fernandez; Council Members Diaz Nash and Newsom.

Absent: Cwirko-Godycki (excused)

CLOSED SESSION
Public Comment: There were no requests to speak.

1. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Aracelia Esparza, Gizelle Huynh, Paniz Amirnasiri, Stacey Cue- IEDA Consultant
Employee organization: San Mateo Safety Management Association (SMSMA)

2. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Aracelia Esparza, Gizelle Huynh, Paniz Amirnasiri, and Stacey Cue- IEDA Consultant
Employee organization: Service Employees International Union (SEIU) The City Council convened into closed session at 6:31 p.m. to consider Agenda Item Nos. 1 and 2. The Council returned from closed session at 7:01 p.m.; no report was provided in open session before adjournment.

PUBLIC HEARING

3. High-Density Mixed-Use and Multi-Family Districts, and Zoning Code Updates — Ordinance Introduction Introduce an Ordinance to make various amendments to Title 27 “Zoning” of the San Mateo Municipal Code to establish four new high density zoning districts consistent with General Plan 2040 and make minor revisions to various sections to ensure clear and effective implementation of the code.

Agenda Item No. 3 was removed from the agenda at the request of staff for future discussion.

ADJOURNMENT – The meeting adjourned at 7:01 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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City Council Regular Meeting Minutes – 7/20/2026 Page 1

COUNCIL MEMBERS
Adam Loraine, Mayor
Nicole Fernandez, Deputy Mayor
Danielle Cwirko-Godycki
Lisa Diaz Nash
Rob Newsom Jr.

CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
July 20, 2026
City Hall, Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:06 p.m.

Roll Call

Present: Mayor Loraine, Deputy Mayor Fernandez, and Council Members Diaz Nash and Newsom.

Absent: Cwirko-Godycki (excused)

CEREMONIAL

1. Parks & Recreation Appreciation Month — Proclamation Mayor Loraine presented a proclamation recognizing July 2026 as Parks and Recreation Appreciation Month.

Interim Parks and Recreation Director Marie Silva accepted the proclamation on behalf of the department and recognized Parks and Recreation staff for their service to the community.

2. Disability Pride Month — Proclamation
Mayor Loraine presented a proclamation recognizing July 2026 as Disability Pride Month. Ligia Andrade Zuniga, Executive Director of the Center for Independence of Individuals with Disabilities, accepted the proclamation with Raymond Jabala and Pete Williams and spoke about disability rights, accessibility, inclusion, and the anniversary of the Americans with Disabilities Act.

CONSENT CALENDAR
The following items, 3 through 6 and 8 through 20, were considered routine by the City Council. Agenda Item No. 7 was removed for separate consideration. After the titles were read by the City Clerk, the Mayor invited public comment; there were four requests to speak.

Public Comment: Lisa Maley raised concerns regarding the City’s application of its ethics standards and the proposed Planning Commission appointment under Item No. 20. Michael Reagan opposed the appointment and requested that Item No. 20 be pulled and the selection process reconsidered. Kevin Simpson supported proceeding with the appointment consistent with the Council’s established appointment process. Grace Scharib described personal concerns regarding the proposed appointee’s prior conduct and urged the Council to select another candidate.

Moved: Newsom, Seconded: Diaz Nash
Ayes: Fernandez, Newsom, Loraine, and Diaz Nash
Noes: None
Motion passed 4-0.

3. Marina Lagoon Operations and Maintenance Permit Assistance – Agreement Approve an agreement with WRA, Inc. for Marina Lagoon Operations and Maintenance Permit Assistance in the amount of $259,460; approve a contingency reserve in the amount of $50,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.
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4. Marina Branch Public Library Restoration Project Furnishings and Shelving – Agreements Adopt a Resolution to approve an alternative purchasing procedure for an agreement with Coordinated Resources, Inc. (CRI) to provide furnishings and installation services for the Marina Branch Library Restoration Project in the amount of $183,466.41; establish a contingency reserve in the amount of $30,000; adopt a Resolution to approve an alternative purchasing procedure for an agreement with Ross McDonald Co., Inc. to provide shelving and installation services in the amount of $238,652.85; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the agreements in substantially the form presented and issue change orders within the contingency amounts.

Enactment: Resolution No. 72 (2026)

Enactment: Resolution No. 73 (2026)

5. Public Utility Easement Dedication Acceptance — Adoption Adopt a Resolution to accept the grant of public utility easement dedication acceptance in private alley near property located at 31-57 S B St.; and authorize the City Manager to execute the easement dedication in substantially the form presented.

Enactment: Resolution No. 74 (2026)

6. Collection System Construction Management Services for the Clean Water Program – Amendments Approve Amendments No. 4 to professional service agreements with Tanner Pacific, Inc. and Townsend Management, Inc. to continue providing as-needed construction management services for the Clean Water Program’s Wastewater Treatment Plant and Collection System Rehabilitation projects to extend the term of each agreement through January 1, 2028; increase the agreement with Tanner Pacific, Inc. by $350,000 for a new total agreement amount not to exceed $6,350,000 and authorize the Public Works Director to execute the amendments in substantially the form presented and approve future amendments within the approved updated budget.

8. Pump Station Mechanic I/II and Pump Station Mechanic III Job Specification – Amendment Adopt a Resolution to amend the Pump Station Mechanic I/II and Pump Station Mechanic III job specifications to remove the California Water Environment Association (CWEA) Collection Systems Maintenance Certification requirement from the minimum qualifications and add the CWEA Mechanical Technologist Certification as a preferred qualification.

Enactment: Resolution No. 75 (2026)

9. Basin D Sanitary Sewer Rehabilitation Project – Bid Rejection Adopt a Resolution to reject all bids received for the Basin D Sanitary Sewer Rehabilitation Project and authorize the Public Works Department to initiate a second Notice Inviting Bids.

Enactment: Resolution No. 76 (2026)

10. Diesel Fuel Procurement and Delivery — Amendment
Approve Amendment No. 1 to the agreement with Bosco Oil, Inc. DBA Valley Oil Company for Diesel Fuel Procurement and Delivery in the amount of $319,000 for a new agreement total of $719,000; establish a contingency in the amount of $45,600; and authorize the Public Works Director to issue amendments and change orders within the contingency amount.

11. Public Works Standard Drawings – Update
Adopt a Resolution to update all City of San Mateo Department of Public Works Standard Drawings.

Enactment: Resolution No. 77 (2026)
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City Council Regular Meeting Minutes – 7/20/2026 Page 3

12. Below Market Rental Rates, Sales Prices and Unit Community Priorities — Adoption Adopt a Resolution to establish 2026 maximum rental rates and sales prices for affordable housing, as required by the City of San Mateo's Below Market Rate (BMR) housing program; and establish Community Priority for units containing three or more bedrooms, which may allow a developer to provide fewer BMR units in exchange for units with more bedrooms, as long as all other BMR program provisions are followed.

Enactment: Resolution No. 78 (2026)

13. 19th Avenue / Fashion Island Blvd Multimodal Improvements Project – Adoption Adopt a Resolution authorizing the City to request to the One Bay Area Grant (OBAG) 3 Regional Discretionary Funding for the 19th Avenue and Fashion Island Boulevard Multimodal Improvements Project (Project) to allocate grant funding in the amount of $3,375,000 to the construction phase and to act as the implementing agency for the Project by updating the original OBAG 3 application.

Enactment: Resolution No. 79 (2026)

14. Monitoring, Reporting, and Regulatory Compliance Services at the East Third Avenue Landfill – Agreement Approve an agreement with Stearns, Conrad and Schmidt Consulting, Inc. (SCS) for Monitoring, Reporting, and Regulatory Compliance Services at the East Third Avenue Landfill in the amount of $108,875 for a two-year term; and authorize the Public Works Director to execute the agreement in substantially the form presented.

15. Storm Drain Master Plan Update — Agreement
Approve an agreement with Schaaf & Wheeler for the Storm Drain Master Plan Update in the amount not to exceed $129,770; establish a contingency reserve of $13,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency reserve.

16. San Mateo Public Library Main Branch Cafe Operating Lease — Agreement Approve a Property Lease and Operating Agreement with Henok Getahun for operation of the PLUR Cafe at the Main Library Branch for two years commencing on July 22, 2026, through July 21, 2028, in accordance with Municipal Code Section 3.62.030(b); and authorize its execution by the City Librarian.

17. Youth and Adult Tennis and Pickleball Recreation Programs — Amendment Approve Amendment No. 1 with Todd Dissly Athletics, LLC (TDA) to make a one-time payment of $20,171.04 for services already rendered, to increase annual compensation from $300,000 to up to $350,000 annually, with a $25,000 contingency, resulting in the overall six (6) years $2,050,000; and authorize the Director of Parks & Recreation to execute the amendment and change orders in substantially the form presented.

18. Citywide Commercial Economic Assessment Services — Appropriation and Agreement Adopt a Resolution to appropriate $114,868 from the Advance Planning Fund to the Citywide Economic Assessment project; adopt a resolution authorizing Retail Real Estate Resources, LLC to examine sales or transactions and use tax records for all sales and transactions and use taxes; approve an agreement with Retail Real Estate Resources, LLC to support preparation of a Citywide Commercial Economic Assessment and authorize the City Manager to execute the agreement in substantially the form presented.

Enactment: Resolution No. 80 (2026)

Enactment: Resolution No. 81 (2026)

19. Library Materials Acquisition — Agreement
Adopt a Resolution authorizing an alternative purchasing procedure to approve an agreement with Ingram Library Services LLC to provide library materials including books, audiobooks, DVD/Blu-Ray, CD/MP3 and customized collection development services in an amount not to exceed $500,000 annually for fiscal years 2025-26, 2026-27, and 2027-28, with an optional three-year term extension, for a potential total agreement amount not to exceed 10 of 756
City Council Regular Meeting Minutes – 7/20/2026 Page 4 $3,000,000; and authorize the City Manager to approve any appropriate changes that do not increase the total not to exceed amount and execute the agreement on behalf of the City.

Enactment: Resolution No. 82 (2026)

20. Boards and Commission Appointment Subcommittee — Appointment Recommendation Appoint Seema Patel to the Planning Commission for a full term from July 20, 2026, through June 10, 2030.

Agenda Item No. 7 was removed from the Consent Calendar for separate discussion and consideration by the City Council.

7. Emergency Rental Assistance Program — Approval
Approve an agreement with Samaritan House to continue administration of the Emergency Rental Assistance Program in the amount of $220,000 for Fiscal Year 2026-27 and approve updated Program Guidelines; authorize the City Manager to execute the agreement in substantially the form presented.

Deputy Mayor Fernandez asked questions regarding the program, including eligibility and program outcomes.

Council Members expressed support for the program and requested future information regarding households served and housing stability outcomes.

Public Comment: there were no speakers. The City Council approved the item.

Moved: Fernandez, Seconded: Newsom
Ayes: Fernandez, Newsom, Loraine, and Diaz Nash
Noes: None
Motion passed 4-0.

City Clerk Martin McTaggart administered the Oath of Office to the newly appointed member of the Planning Commission.

PUBLIC COMMENT
Ronald Guillen raised concerns regarding alleged unpermitted construction and safety issues at 2910 Edison Street and requested City enforcement and inspection. Kevin Simpson thanked the Police Department and City staff for efforts that substantially reduced illegal fireworks activity on July 4. Donovan Kenway commented on local public safety and community issues. Lisa Taner addressed the Council regarding community concerns. Mei Li raised concerns regarding alleged radio-frequency exposure and related personal safety issues. TJ addressed the Council regarding a community matter. Jordan Grimes commented on local housing and community issues. Madeline raised concerns and asked the City to consider follow-up on the matter she presented. Eric Dodge urged the City to evaluate potential impacts of a proposed data center at the San Mateo County Event Center and consider proactive land-use action.

Charmaine also provided general public comment.

PUBLIC HEARING

21. Appeal of a Planning Commission Approval of a New Six-Story Multifamily Residential Development — Adoption Community Development staff presented the appeal of the Planning Commission’s approval of a six-story, 181- unit residential development on North San Mateo Drive and reviewed the project, applicable state housing law, the appeal points, environmental review, parking, access, and conditions of approval. The appellant Steve Carlson, the project applicant, Don Peterson with Promethesus Real Estate, and architect Jeff Gibson addressed the Council.

Public comment: Cindy Skelton opposed the project and described concerns regarding neighborhood compatibility, parking, traffic, construction, garbage collection, and potential adverse impacts. Jordan Grimes 11 of 756
City Council Regular Meeting Minutes – 7/20/2026 Page 5 supported the project and emphasized the need for housing and the application of state housing law. Max Mautner supported the project while requesting attention to SamTrans operations, residential parking permits, and pedestrian and bicycle safety in the area.

The City Council adopted a resolution denying the appeal and upholding the Planning Commission’s approval of the site plan and architectural review, site development planning application, and vesting tentative parcel map for the 181-unit project, and found the project exempt from further CEQA review pursuant to applicable state law, subject to the conditions of approval.

Moved: Fernandez, Seconded: Diaz Nash
Ayes: Fernandez, Newsom, Loraine, and Diaz Nash
Noes: None

Motion passed 4-0.

Enactment: Resolution No. 83 (2026)

NEW BUSINESS

22. November 3, 2026 Election – Consideration of Placing a ¼-Cent Transactions and Use (Sales) Tax Measure on the Ballot –Ordinance Introduction
Staff presented a proposal to place an additional one-quarter-cent transactions and use tax before San Mateo voters at the November 3, 2026 election, estimated to generate approximately $7 million annually for general City services, with independent audits, public reporting, and local control.

Public Comment: there were no speakers.

The City Council adopted a resolution calling and consolidating the election and submitting the measure to voters; appropriated $158,000 for related election costs; authorized two Council Members to submit ballot arguments in favor of the measure; and introduced an ordinance establishing the additional one-quarter-cent transactions and use tax, subject to voter approval.

Moved: Newsom, Seconded: Loraine
Ayes: Newsom, Loraine, Fernandez, and Diaz Nash
Noes: None
Motion passed 4-0.

Enactment: Resolution No. 84 (2026)

PUBLIC HEARING

23. November 3, 2026 Election – Placement of Charter Amendments on the Ballot The City Attorney presented proposed Charter amendments addressing district elections, Council vacancies, scheduling of regular Council meetings, urgency ordinances, candidate information, and other outdated provisions.

Public Comment: there were no speakers.

The City Council adopted a resolution placing a measure on the November 3, 2026 ballot to revise the City Charter to reflect district elections, update the process for scheduling Council meetings and filling Council vacancies, and update or remove other outdated provisions. 12 of 756
City Council Regular Meeting Minutes – 7/20/2026 Page 6 Moved: Diaz Nash, Seconded: Newsom
Ayes: Newsom, Loraine, Fernandez, and Diaz Nash
Noes: None
Motion passed 4-0.

Enactment: Resolution No. 85 (2026)

REPORTS, ANNOUNCEMENTS, AND COMMITTEE UPDATES
City Manager, City Attorney, and Council Members reported on assignments, liaison roles, and community events.

Council discussed a potential data center proposal at the San Mateo County Event Center. A majority of the Council supported staff contacting San Mateo County for additional information and returning with an update regarding potential impacts and possible City actions. Deputy Mayor Fernandez requested that staff research policies adopted by other jurisdictions regarding the use of City property, facilities, or resources by U.S. Immigration and Customs Enforcement (ICE) for immigration enforcement activities. Following discussion with the City Attorney regarding existing state law and the City's welcoming resolution, Council supported staff researching the issue and reporting back before consideration of a future agenda item. Council Members also reported on San Mateo Consolidated Fire Department activities, the Jerry Hill honorary street naming ceremony, July 4 fireworks enforcement, and upcoming community events. The City Manager provided an update on community engagement for the King Center Pool and Resiliency Center project.

ADJOURNMENT –The meeting adjourned at 10:39 p.m.

APPROVED BY: SUBMITTED BY:

Adam Loraine, Mayor Martin McTaggart, City Clerk
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 26-3111 File ID: 26-11479 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026
SUBJECT:

East Bellevue Avenue Closure Project Funding — Agreement RECOMMENDATION:

Adopt a Resolution to approve a Section 130 funding agreement with the California Department of Transportation for the railroad crossing closure project at East Bellevue Avenue, appropriate $1,122,000 in Section 130 funding to the Capital Projects Fund, and authorize the City Manager to execute the agreement in substantially the form presented and any future amendments and grant documents.

BACKGROUND:

To advance City Council priorities related to safety, the City plans to permanently close Villa Terrace and East Bellevue Avenue at the railroad crossings (Project). Improvements within the City right-of-way include, but are not limited to, construction of cul-de-sacs on either side of each closure, fencing along both sides of the tracks, new roadway pavement, signage, and striping. The closures will prohibit pedestrian, bicycle, and vehicular traffic from crossing the tracks, thereby reducing the risk of rail-related collisions.

In 2025, City staff presented the Project as a safety improvement to the California Public Utilities Commission (CPUC) to coordinate on potential funding opportunities. CPUC identified the Railroad-Highway Grade Crossing Program - Section 130 (Section 130) as a funding opportunity for the Project, which is led by CPUC and implemented by the California State Department of Transportation (Caltrans) in cooperation with local agencies and railroads.

During the same period that discussions with CPUC and Caltrans were underway regarding Section 130 funding, City staff advanced the closure designs using local funds. Although a portion of Section 130 funding may be used for preliminary engineering, including design, the funding will primarily support the construction phase of the Project. The total preliminary engineering and construction costs within the City right-of-way that are eligible for reimbursement by Caltrans under the funding agreement are $1,122,000.

Project improvements located in the Peninsula Corridor Joint Powers Board (PCJPB/Caltrain) railroad right-of-way will also be funded by Section 130 through a separate agreement between Caltrans and PCJPB/Caltrain. Each agency is responsible for implementing the improvements within their right-of-way. City staff anticipates construction of the Project in City right-of-way will start by Winter 2026/Spring 2027.

The Section 130 Agreement with Caltrans is required to authorize the City to receive reimbursement of federal funds for Project improvements within the City’s right-of-way. Section 130 funding for Villa Terrace has already been secured, and the City Council authorized the use of these funds for the Project at its March 16, 2026, meeting. Staff is now recommending approval of a separate Section 130 funding agreement with Caltrans for the railroad crossing closure project at East Bellevue Avenue.
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CITY OF SAN MATEO
BUDGET IMPACT:

The appropriation of these Section 130 funds to Project #462205 in the Capital Projects Fund will primarily cover costs in the construction phase. Sufficient funding is included in the Project budget for the support staff and design costs.

ENVIRONMENTAL DETERMINATION:

The approval of a Section 130 funding agreement for the construction phase of the railroad crossing closure project at East. Bellevue Avenue is exempt from CEQA review under CEQA Guidelines Section 15301, which covers minor alterations to existing facilities so long as they involve no or negligible expansion of use.

STRATEGIC PLAN ALIGNMENT
This staff report supports the Public Safety initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Proposed Agreement

STAFF CONTACT
Charlie Evans, Assistant Engineer
[email protected]
(650) 522-7320
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
APPROVING A SECTION 130 FUNDING AGREEMENT WITH THE CALIFORNIA STATE DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR THE RAILROAD CROSSING CLOSURE AT E. BELLEVUE AVENUE, AND APPROPRIATING AN AMOUNT OF $1,122,000 IN SECTION 130 FUNDING TO THE CAPITAL PROJECTS FUND,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the City proposes to permanently close E. Bellevue Avenue at the railroad crossing (Project) to meet Council priorities related to safety; and
WHEREAS, Railroad-Highway Grade Crossing Program – Section 130 (Section 130) funding for Villa Terrace was authorized by City Council on the March 16, 2026 City Council Meeting; and WHERAS, Project improvements in the City right-of-way include, but are not limited to, the construction of two cul-de-sacs, fencing on both sides of the tracks, new roadway pavement, signage and striping; and WHEREAS, the California Public Utilities Commission (CPUC) and the California State Department of Transportation (Caltrans), identified Section 130 as a funding opportunity for the Project; and WHEREAS, a Section 130 funding agreement is required to authorize the City to receive reimbursement of federal funds for Project improvements within the City right-of-way; and WHEREAS, the total City right-of-way preliminary engineering and construction cost eligible for reimbursement by Caltrans under the City’s Section 130 funding agreement is $1,122,000.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The approval of a Section 130 funding agreement for the construction phase of the railroad crossing closure project at East Bellevue Avenue is exempt from CEQA review under CEQA Guidelines Section 15301, which covers minor alterations to existing facilities so long as they involve no or negligible expansion of use.

2. The Section 130 funding agreement with Caltrans for work in the City right-of-way for the railroad crossing closure at E. Bellevue Avenue is approved.

3. An appropriation in the amount of $1,122,000 in Section 130 Funding to Project #462205 account in the Capital Projects Fund is approved.

4. The City Manager is authorized to execute the agreement in substantially the form presented and any future amendments and grant documents.
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STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 1 of 16
August 14, 2026
The City of San Mateo (hereinafter referred to as Local Agency) hereby agrees to do the work set forth herein for the State of California, Department of Transportation (hereinafter referred to as Caltrans) in accordance with the terms set established for Federal-Aid Funding under Local Agency Master Agreement No. 04-5102F15 and in accordance with the covenants set forth in this Program Supplement, including but not limited to, California Streets and Highways Code Section 114(b) and California Government Code 14038 and the specific regulations and the provisions of this form including Exhibits A, B and C.

This Program Supplement shall be effective the date defined herein and when executed by all parties and is subject to all the terms and conditions thereof and authorizes reimbursement of eligible costs incurred during the effective dates of this agreement.

The work is located in the City of San Mateo at the grade crossing of East Bellevue Avenue and the rail lines managed by Peninsula Corridor Joint Powers Board identified (PCJPB), as; California Public Utilities Commission (CPUC) ID # 105E-16.96, DOT #754895E. The work to be completed by Local Agency under the terms of this Program Supplement is hereinafter referred to as the Project.

Under this agreement, funding is authorized in phases, beginning with Preliminary Engineering (PE). Additional funding to complete the Project will only be provided through the execution of amendments for additional work and with authorization for subsequent phase(s); Right of Way/Utility Relocation (RW), Construction (CON)/Construction Engineering (CE).

AMOUNT OF PROGRAM SUPPLEMENT
(Preliminary Engineering and Construction)
$1,122,000
It is expressly agreed that all persons engaged on this work are employees of the Local Agency and/or contractors hired by the Local Agency pursuant to its own policies and procedures and that none are employees of Caltrans.

Further, Caltrans hereby agrees to the terms as above set forth, and hereby agrees to pay the actual allowable costs incurred up to the limit set forth herein; provided that by mutual consent of the Local Agency and Caltrans, this Program Supplement may be modified at any time.
[Signatures are on the next page.]
Item Chapter Budget Act Caltrans Project ID Unit Amount State Fiscal Year
Federal
Fiscal Year
2660-102-0890 4 2025 0427000001 3328 $1,122,000 2025/2026 2025/2026 The funds listed above are available for the period and purpose of the expenditures stated herein.

Railway-Highway Crossings Program
Section 130 Program Supplement
East Bellevue Avenue, in the City of San Mateo
PROJECT NUMBER (FED ID): STPLR-7500(315)
CALTRANS PROJECT ID: 0427000001
PROGRAM SUPPLEMENT: 50LP315
LOCODE: 5102
(The numbers above shall be included with all invoices submitted to Caltrans) Caltrans Division of Local Assistance
Office of Federal Programs
Section 130 Program
P.O. Box 942874, MS 1
Sacramento, CA 94274-0001
LOCAL AGENCY:

ADDRESS:

PHONE:

City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
650-522-7323
Effective Date of Program Supplement: August 3, 2026
Expiration Date of Program Supplement: August 31, 2030
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STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 2 of 16
August 14, 2026
PROJECT NUMBER (FED ID): STPLR-7500(315)
CALTRANS PROJECT ID: 0427000001
PROGRAM SUPPLEMENT: 50LP315
LOCODE: 5102
IN WITNESS WHEREOF, the parties have duly executed this Program Supplement as of the dates shown below with the effective date being the later hereunder.

CALIFORNIA DEPARTMENT OF TRANSPORTATION CITY OF SAN MATEO Signature Signature
Name Carlos Ruiz Name Alex Khojikian
Title Caltrans Section 130 Program Manager Title City Manager Date Date

CITY OF SAN MATEO
Signature
Name
Title City Attorney
Date
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STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 3 of 16
August 14, 2026

1. It is mutually understood between the parties that this Program Supplement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that might occur if the Program Supplement were executed after appropriations are actually made.

2. This Program Supplement is valid and enforceable only if sufficient funds are made available to Caltrans by the United States Government or the California State Legislature for the purpose of this program. In addition, this Program Supplement is subject to any additional restrictions, limitations, conditions, or any statute enacted by the Congress or the State Legislature that may affect the provisions, terms or funding of this Program Supplement in any manner. It is mutually agreed that if the Congress or the State Legislature does not appropriate sufficient funds for the program, this Program Supplement shall be amended to reflect any reduction of funds.

3. This Program Supplement is for the elimination of hazards at railway-highway crossings with funds provided to Caltrans through the Federal Highway Administration (FHWA) for the Railway-Highway Crossings (Section 130) Program (23 U.S. Code § 130) and in accordance with 23 USC 130(f), Section 130 projects are funded at a 100% federal share. Said elimination of hazards are a cooperative effort between Local Agency, Railroads, Caltrans, and the CPUC. The CPUC has evaluated the railroad highway intersection and determined what improvements are most likely necessary, Caltrans provides oversight and stewardship for the federal funds provided to the Local Agency and the Railroads to design and construct the Project.

4. The Local Agency agrees to lead and coordinate the concurrent efforts being undertaken by the Railroads under separate contact with Caltrans. The Project’s safety improvements are to be completed in an expeditious manner without undue delay. Frequent coordination must be extended to the Railroads and the State Agencies associated with the Program Supplement (CPUC & Caltrans). The Project is for improved public safety, as such, the Local Agency is to Prosecute the Project Diligently through Completion. Caltrans under its USDOT/FHWA Stewardship Agreement, as a conduit for disbursement of Federal Surface Transportation Program funds for hazard elimination at railroad intersections on city streets, county roads and State Highways is reliant on the Local Agency to implement these safety improvements. Caltrans and Local Agency agree that the Project work as provided herein, is pursuant to federal rules and regulations and shall adhere to the guidance for local federal-aid projects as defined in the Caltrans Local Assistance Procedures Manual (LAPM).

Additionally, Local Agency agrees to ensure that all construction work is performed in accordance with the provisions of Form FHWA-1273.

5. The basis of the design for the work to be performed by the Local Agency is identified in Exhibit A and made a part hereof (hereinafter referred to as Scope of Work). The Scope of work is based on; an analysis of existing conditions, accident history, and scoping reviews, to define the initial mutually agreed upon recommendations of improvements best suited for railroad-highways grade crossing hazards eliminations for the specific location and is subject to refinements or revisions; based on field diagnosis meeting(s), the progression of design, traffic engineering, signal pre-emption, or changed conditions, and only if approved by Caltrans and CPUC.

6. The Project’s overall completion schedule is identified in Exhibit B and made a part hereof (hereinafter referred to as Schedule).
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DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 4 of 16
August 14, 2026

7. The reimbursement of federal funds is limited to the amount shown on the E-76. Only work performed after the date of federal authorization is eligible for federal reimbursement and all eligible reimbursements must be incurred prior to the FHWA Project End Date (PED). The E-76 for the authorized work under this supplement is attached hereto as Exhibit C, E-76 and made a part hereof.

8. Each phase of work; Preliminary Engineering (PE), Right of Way (R/W), Utility Relocation (R/W), and Construction (CON), will require additional federal funds with authorization through the issuance of an updated E-76 and an amendment to this Program Supplement. Any unexpended prior obligations from the completed phase(s), will be carried forward and used in conjunction with the additional federal funds for the next phase of work. All subsequent phases of work (R/W, CON) and any requests for additional funds, must be initiated by the Local Agency, in compliance with the Caltrans Local Assistance Procedures Manual (LAPM), aligned with the Project schedule and will be approved only if the state has sufficient Obligation Authority (OA) and available federal funds to undertake this action.

9. If federal funds are not available for a requested Construction (CON) obligation, the local agency may request in writing authorization to proceed with the project under the Local Assistance advance construction procedures. Under local advance construction procedures, the local agency will use its own funds to perform work eligible for future federal reimbursement. The local agency must have sufficient local funds to pay for all project costs until such time as federal funds become available.

10. Federal funds that have been encumbered for this Project are available for disbursement for limited periods of time. For each fund encumbrance, the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date, per Government Code Section 16304, all project funds not liquidated prior to the end of the last day of the state fiscal reversion year will revert unless an executed Cooperative Work Agreement extending these dates is requested by the Local Agency, supported by Caltrans and approved by the California Department of Finance.

11. Local Agency will not invoice for any work on the Project, nor will Local Agency purchase any materials, until authorized through the execution of this Program Supplement. Authorization shall not be issued by Caltrans until sufficient State or Federal funds have been obligated for the projects. State liability pursuant to this Program Supplement is limited to the amount set forth in this Program Supplement.

12. The Local Agency shall comply with Build America Buy America Act (BABA), enacted as part of Infrastructure Investment and Jobs Act (IIJA, § 70912(2)), which requires the recipient of all federal-aid funds to ensure all iron, steel, manufactured products, and construction materials used on projects are produced in the United States. The Buy America provisions set forth in 23 CFR 635.410, for steel, iron and manufactured goods produced in the United States, apply to the Project and are subject to the conditions therein set forth.

13. Any person, company or corporation who performs construction work authorized under terms of this Program Supplement must have a valid and current California contractor’s license. All authorized work performed by employees of Local Agency and any CPUC regulated public utility, City, County or Public Service District is not subject to the above contractor’s license requirement.

14. Local Agency must coordinate Project work with the Railroads that owns and operates the tracks where the Project is located, and Local Agency is wholly responsibly to execute and maintain all agreements required by the Railroads for the Local Agency’s access and encroachment over the crossing. 20 of 756
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DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 5 of 16
August 14, 2026

15. Local Agency will secure all legally required and necessary permits and approvals before commencing Project construction.

16. Where Project work is in conjunction with work done by Railroads, Railroads will construct railroad track and signal work to its own standard specifications, Local Agency will not perform any work on the Railroad tracks or within railroad right of way without securing permission from the railroad. Project work done within twenty-five feet of the centerline of the Railroad track may require a Railroad employee to protect the workers of Local Agency or its contractors. This provision is pursuant to federal law regulation and must be clearly agreed to in writing between Local Agency and Railroad before commencement of Project work at the railroad-highway intersection. A copy of this agreement between Railroad and Local Agency shall be provided to Caltrans by Local Agency as soon as it is executed.

17. Any warning devices, medians, signs, pavement markings, structures or other improvements, which may be installed in conjunction with Project must be agreed upon between Railroads, the Local Agency, Caltrans and the CPUC. The Local Agency shall be the lead applicant and must receive approval of a CPUC General Order 88-B authorization of rail crossing modifications, prior to commencing any construction activities and Local Agency is responsible from initiation through close-out of the GO-88B permit.

18. Guidance, regulatory, warning, and temporary traffic control signs, curb and pavement, or other markings and traffic signals installed or placed on any project constructed with federal funds shall conform to the Manual of Uniform Traffic Control Devices (MUTCD) and its California Supplement (CAMUTCD). Deviations from the Mandatory Standards for signs, markings, and traffic signals as defined and shown in the MUTCD and CAMUTCD are not permitted.

19. Caltrans will reimburse the Local Agency on the basis of actual cost, not to exceed the Project costs set forth herein. Any cost of the work determined by Caltrans to be not reimbursable, shall be borne and paid for solely and exclusively by Local Agency.

20. Local Agency invoice procedures shall conform to the California Prompt Payment Act (Gov. Code § 927 et seq.,) and submittals comply with LAPM procedures. Correspondence and/or invoices are to be mailed to:

Caltrans Division of Local Assistance
Office of Federal Programs Section 130, MS-1
P.O. Box 942874
Sacramento, California 94274
Physical Address:

California Department of Transportation
Division of Local Assistance
Office of Federal Programs
1120 N Street, Room 3400
Sacramento, California 95814.

21. Not more frequently than once a month, but at least quarterly, Local Agency will prepare and submit to Caltrans invoices for actual allowable costs incurred. Caltrans will review the invoice for compliance with this Program Supplement. Payment will be made by Caltrans to Local Agency within forty-five (45) days of 21 of 756
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DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 6 of 16
August 14, 2026
the date of receipt of an invoice by Caltrans, unless disputed. Invoices which are determined not in compliance, or include unallowable costs, will be returned to Local Agency for correction of deficiencies, after which Local Agency will resubmit the invoice to Caltrans as prescribed above.

22. The Local Agency shall prepare and submit to Caltrans, at least quarterly (4x per year), a written project status report that includes, at a minimum; a comprehensive summary of the overall project status, accomplishments to date, activities under way, risks, issues, planned activities and schedule updates. Status reports can be submitted in conjunction with invoice submittals. Upon written request by Caltrans, quarterly project status updates may be conducted through either teleconference or as in-person meetings with the Local Agency’s project manager and key project staff members that are able to address project delivery topics and the actions being taken to resolve issues.

23. The Local Agency, upon completion of the work required of the Project, will provide to Caltrans a written declaration/notification that the Project has been final billed and ready to be closed. This declaration shall be based upon actual allowable Project cost, Project scope and Project cost limits set forth herein. Upon receipt of this declaration, Caltrans will pay all outstanding allowable invoiced Project costs. If upon final accounting, it is determined that Caltrans previously paid more than its share of said project, Local Agency shall refund the difference between Caltrans’ share and the amount paid by Caltrans. All records of the Local Agency, its contractors and subcontractors are subject to audit by representatives of the State of California and Federal Highway Administration. Such records will be retained and made immediately available for inspection by Caltrans’ Auditors for a period of three years from Caltrans’ date of final payment of aforementioned final invoice. Further, Local Agency agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Program Supplement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896). 24 Local Agency agrees to pay prevailing wages for the work performed, pursuant to the California Labor Code §1720, or any other applicable law.

25. All work to be done here under by Local Agency shall be done only by its employees on a force account basis, or by contractors, the cost thereof to be paid to Local Agency by Caltrans in the manner hereinafter set forth.

26. The Local Agency agrees that the 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards shall be used to determine the allowable individual items of indirect cost. Local Agency agrees to comply with the applicable Federal procedures in accordance with Office of Management and Budget Circular 2 CFR §200.

27. All applicable portions of 23 CFR §140, Subpart I and 23 CFR §646, Subparts A and B are incorporated into this Agreement by reference, are by reference incorporated herein and made a part hereof.

28. Caltrans agrees to reimburse Local Agency for qualified insurance expenses as authorized by 23 CFR §646 et seq., and as set forth in the cost estimates or approved through amendment.

29. The Local Agency has 180 days after the expiration date of this Program Supplement to submit the final invoice to Caltrans for verification and payment. No compensation or reimbursement is payable for any cost 22 of 756
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DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 7 of 16
August 14, 2026
or expense that is submitted on an invoice following 180 days after the expiration date of the Program Supplement.

30. In accordance with the California Public Utilities Commission General Orders, and in cooperation with the Railroad, the Local Agency shall maintain the Project improvements located in its right of way.

31. Subject to the availability of labor and material and securing the required and necessary permits and approvals of phase authorizations, it is the intent of the parties hereto that all construction work under this Program Supplement shall be completed within the effective date of this Program Supplement, unless a time extension is requested by Local Agency and approved in writing by Caltrans. The expiration date of this Program Supplement is shown on the face sheet. Costs incurred after the expiration date of Program Supplement are unallowable and shall not be billed by the Local Agency to Caltrans.

32. AMENDMENT: No amendment or variation of the terms of this Program Supplement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in this Program Supplement is binding on any of the parties.

33. ASSIGNMENT: This Program Supplement is not assignable, in whole or in part, without the consent of Caltrans in the form of a formal written amendment.

34. AUDIT: Local Agency agrees that Caltrans or its designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Program Supplement at all reasonable times during the entire period of this Program Supplement and Local Agency agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Local Agency agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records.

35. INDEMNIFICATION: Local Agency agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Program Supplement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be killed, injured or damaged except to the extent that such death injury or damage results from the sole or active negligence of Caltrans.

36. DISPUTES: Local Agency shall continue to perform under this Program Supplement during any dispute.

37. TERMINATION: State reserves the right to terminate this contract without cause upon 30 days written notice to the Local Agency. In the event of a termination; failure to receive funding, failure to acquire the required and necessary permits or approvals, loss of funding or inadequate funding for completion of the entire Project, or absence of a concurrent but separate Caltrans contract with the Railroad (hereinafter referred to as Terminating Event), State shall pay all actual Project costs incurred by Local Agency on the Project prior to receiving notice of any of the Terminating Event, and for actual Project costs that cannot be reasonably avoided following termination.
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DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
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August 14, 2026

38. INDEPENDENT CONTRACTOR: Local Agency, and the agents and employees of Local Agency, in the performance of this Program Supplement, shall act in an independent capacity and not as officers or employees or agents of Caltrans or State.

39. NON-DISCRIMINATION CLAUSE: During the performance of this Program Supplement, Local Agency and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), age (over 40), marital status, and denial of family care leave. Contractors and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractors and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Program Supplement by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement. Local Agency shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Program Supplement.

40. GOVERNING LAW: This Program Supplement is governed by and shall be interpreted in accordance with the laws of the State of California.

41. FORUM SELECTION CLAUSE: Sacramento County shall be used as the primary venue for any action arising from this Program Supplement, or an alternative location of competent jurisdiction within the State of California may be used, only if mutually agreed upon in writing.

42. ORDER OF PRECEDENCE: The Federal-Aid Master Agreement, this Program Supplement, Exhibit A, Scope of Work; Exhibit B, Schedule; Exhibit C, E-76; are incorporated by reference and constitute the entire agreement between Caltrans and Local Agency. The documents listed in this paragraph shall be hereinafter referred to as the “Contract”. In the event of a conflict between the contract documents, the controlling document shall be the Federal-Aid Master Agreement, this Program Supplement, then Exhibit A, Exhibit B, Exhibit C. In the event and to the extent any provisions contained in multiple documents address the same or substantially the same subject matter but do not actually conflict, the more recent provisions shall be deemed to have superseded provisions over any conflicting provisions defined in the body of the Program Supplement or its exhibits.

43. ANTITRUST CLAIMS: The Local Agency by signing this Program Supplement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Local Agency shall comply with the requirements of the Government Code Sections set out below:
a. The Government Code Chapter on Antitrust claims contains the following definitions:

1. "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
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DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 9 of 16
August 14, 2026

2. "Public purchasing body" means the State or the subdivision or agency making a public purchase.

Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552. c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

44. CHILD SUPPORT COMPLIANCE ACT: “For any Contract in excess of $100,000, the Local Agency acknowledges in accordance with Public Contract Code 7110, that:
a. The Local Agency recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The Local Agency, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.”

45. UNENFORCEABLE PROVISION: In the event that any provision of this Program Supplement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Program Supplement have force and effect and shall not be affected thereby.

46. PRIORITY HIRING CONSIDERATIONS: If this Program Supplement includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Public Contract Code Section 10353.

Expiration of this Program Supplement does not release any party hereto from any ongoing performance requirements agreed to herein.
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STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 10 of 16
August 14, 2026
Exhibit A – Scope of Work
East Bellevue Avenue in City of San Mateo
Fed Xing ID: #754895E
CPUC ID: #105E-16.96
Scope of Work*
The basis of design was proposed through teleconference meetings as agreed to in the CPUC Project Initiation Document (June 24, 2026). Design will be finalized using a Diagnostic Study Method. The diagnostic team will be comprised of all parties involved in this project: City, Caltrain, CPUC and Caltrans.

If additional scope items are identified during design, or need to be modified, those items will be done upon collaboration and agreement of all diagnostic team members.

The Local Agency SHALL provide the Key Stakeholders (Caltrans/CPUC/Railroads) with 30% Preliminary Design Plans, 60% Plans and 90% PS&E, for review, comment, and coordination***, prior to the 100% Final PS&E, which is required for Construction Authorization and GO-88B Approval.

The scope of work identified below is the basis for the design during the Preliminary Engineering phase. The Preliminary Engineering phase consists of updating the scope of work, completing design plans, conducting onsite and virtual meetings as needed, and submitting and approval of the CPUC General Order 88-B request. The diagnostic team is comprised of all parties involved in this project: City, Caltrain, CPUC and Caltrans. If additional scope items are identified during design, or need to be modified, those items will be done upon collaboration and agreement of all diagnostic team members.

City Scope of Work
• Lead for CPUC General Order 88-B request and Form G submittal at project close out. • Demolition of existing vehicular and pedestrian approaches. • Remove metal pedestrian guardrails.
• Remove asphalt, concrete, and medians.
• Remove signage and striping.
• Construction of cul-de-sacs with modified driveways.
• Construct sidewalk, curb, gutter, and decomposed granite at both cul-de-sac approaches. • Asphalt paving.
• Install storm drain lines, catch basins, and manholes. • Stormwater Pollution Control.
• Perform potholing.
• Adjust/relocate utilities in the vicinity of the existing crossing and the proposed cul-de-sac. • Install right-of-way denial fencing along the railroad corridor for both vehicular and pedestrian approaches.
• Install signage, striping, and curb markings per CA MUTCD. 26 of 756
STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 11 of 16
August 14, 2026
*Scope of Work from CPUC Project Initiation Document, June 24, 2026. ** Highway-Rail Crossing Handbook, 3rd Edition (July 2019) https://safety.fhwa.dot.gov/hsip/xings/com_roaduser/fhwasa18040/ *** Level of details to be provided with each design submittal (30/60/90/100%) should follow local agency standards of practices, (additional information on expected level details can be requested from Caltrans).

The design shall conform and comply, as needed, to ADA Title II regulations, Caltrans Standard Specifications and Standard Plans, and the California Manual on Uniform Traffic Control Devices (CAMUTCD). 27 of 756
STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 12 of 16
August 14, 2026
Exhibit B – Schedule
East Bellevue Avenue in City of San Mateo
Fed Xing ID: #754895E
CPUC ID: #105E-16.96
Milestones
Completion after
Contract
Requirement
Completion Dates
(After Contract Execution)
Project Initiation Document - June 2026
Contract(s) Executed - July 2026
Project Development Team established N/A N/A
30% Plans N/A N/A
Diagnostic Field Meeting Prior Action June 2026
Construction Signal Design Complete ≤ 12 months July 2027 Environmental Clearance
(CEQA by City & RR / NEPA by Caltrans)
≤ 12 months July 2027
Design Complete N/A N/A
Right-Of-Way Certification ≤ 12 months July 2027
Construction Phase ≤ 24 months July 2028
End Project ≤ 24 months June 2028
*Mandatory milestones requirements under contract
Legend: ≤ [Less Than; Task to be completed on or before the calendar date established by adding the defined duration to the effective date the Program Supplement is executed by all parties] Milestones Requirements
• Mandatory – Due to project selection and scope development being conducted through teleconferencing, Mandatory Milestones must be completed by the Local Agency within the duration defined. Failure to complete Mandatory Milestones by the Completion Dates may lead to delays in future funding, development of a corrective action plan, potential de-obligation of federal funds or contract termination. Changes to Mandatory Milestones will only be approved in writing. • Target – Milestone Dates present the State’s expectation for timely completion of this safety project and the timeframes should be incorporated into Project Delivery Schedule. 28 of 756
STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 13 of 16
August 14, 2026

BEFORE EAST BELLEVUE AVENUE CROSSING
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STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 14 of 16
August 14, 2026
30 of 756
STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 15 of 16
August 14, 2026
Exhibit C – E-76
East Bellevue Avenue in City of San Mateo
Fed Xing ID: #754895E
CPUC ID: #105E-16.96
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STATE OF CALIFORNIA E. Bellevue Ave., in City of San Mateo Contract #50LP315

DEPARTMENT OF TRANSPORTATION
SECTION 130 PROGRAM SUPPLEMENT
Sheet 16 of 16
August 14, 2026
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 10-1311 File ID: 26-11573 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: September 22, 2026
SUBJECT:

Electric Vehicle Charging Infrastructure — Funding Acceptance and Appropriation RECOMMENDATION:

Adopt a Resolution to accept $60,000 in grant funding from WestLight Energy and appropriate $60,000 to the Green Fleet Charging Infrastructure Project 46C003 for the installation of electric vehicle charging infrastructure at the Corporation Yard.

BACKGROUND:

Electric vehicle (EV) charging infrastructure is necessary to support the City Council priority to electrify the City’s fleet and is in alignment with the City’s Climate Action Plan to reduce greenhouse gas emissions from transportation. The Corporation Yard, located at 1949 Pacific Boulevard, was selected as one of the first locations to install EV chargers for fleet charging, a total of 12 Level 2 EV charging ports are proposed to be installed. At the August 17, 2026 City Council meeting, the City Council approved an agreement with Raposo Engineering, Inc. for the project and project construction is anticipated Fall 2026.

WestLight Energy (formerly Peninsula Clean Energy) is a joint powers authority developed in 2016 to reduce greenhouse gas emissions by providing electricity from clean energy sources. The WestLight Energy EV Ready Program provides incentives for the installation of EV infrastructure at workplaces, multifamily buildings, and government facilities for fleet charging. On January 13, 2025, City Council approved a fund reservation agreement with WestLight Energy for the City to receive up to $270,000 to offset the expense of the installation of EV chargers at three City facilities for fleet charging. The City is eligible for $5,000 per Level 2 port installed and a maximum of $90,000 per facility. The proposed Resolution accepts and appropriates $60,000 from WestLight Energy to the Green Fleet Charging Infrastructure Project 46C003 for the 12 Level 2 charging ports that are being installed at the Corporation Yard.

BUDGET IMPACT:

This Resolution includes acceptance and appropriation of the $60,000 grant funds from WestLight Energy to the Green Fleet Charging Infrastructure Project 46C003.

ENVIRONMENTAL DETERMINATION:

This funding acceptance and appropriation for the installation of electric vehicle charging infrastructure at the Corporation Yard is exempt from CEQA, because the installation of vehicle chargers consists of the minor alteration of an existing facility. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This project is in alignment with the Climate Resiliency initiative and goal of implementing the Climate Action Plan to meet greenhouse gas emissions targets.
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CITY OF SAN MATEO

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
Andrea Chow, Sustainability Analyst
[email protected]
(650) 522-7007
34 of 756

CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

ACCEPTING WESTLIGHT ENERGY ELECTRIC VEHICLE READY PROGRAM GRANT FUNDS IN THE AMOUNT OF $60,000 FOR THE INSTALLATION OF ELECTRIC VEHICLE CHARGING INFRASTRUCTURE AND APPROPRIATING $60,000 TO GREEN FLEET CHARGING INFRASTRUCTURE PROJECT 46C003 WHEREAS, electric vehicle (EV) charging infrastructure is necessary to electrify the City’s fleet in alignment with the City’s Climate Action plan to reduce greenhouse gas emissions from transportation; and WHEREAS, WestLight Energy (formerly Peninsula Clean Energy) is a joint powers authority developed in 2016 to reduce greenhouse gas emissions by providing electricity from clean sources; and WHEREAS, the WestLight Energy EV Ready Program provides incentives for the installation of EV infrastructure at workplaces, multifamily buildings, and government facilities for fleet charging; and WHEREAS, on January 13, 2025, the City Council approved a fund reservation agreement with WestLight Energy for the City to receive up to $270,000 to offset the expense of the installation of EV chargers at three City facilities for fleet charging; and
WHEREAS, through the WestLight Energy EV Ready Program, the City is eligible for $5,000 per Level 2 port installed; and
WHEREAS, the City will install 12 Level 2 EV charging ports at the Corporation Yard to support electric fleet vehicles and is eligible for $60,000 in program funding.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. Acceptance and appropriation of funding for the installation of electric vehicle charging infrastructure at the Corporation Yard is exempt from CEQA, because the installation of vehicle chargers consists of the minor alteration of an existing facility. (CEQA Guidelines Section 15301.)

2. City Council hereby authorizes and directs the City Manager to execute all required documentation to receive the grant funds.

3. An appropriation of $60,000 to the Green Fleet Charging Infrastructure Project 46C003 is authorized.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 72-4675 File ID: 26-11518 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026
SUBJECT:

Purchase of a Closed-Circuit Television Sewer Inspection Camera — Agreement RECOMMENDATION:

Adopt a Resolution approving an alternative purchasing procedure to award a purchase contract with U-Rock Utility Equipment, LLC for the purchase of a closed-circuit television inspection camera for sewer inspections in the amount of $165,866.91; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.

BACKGROUND:

The City of San Mateo Sewer Division has operated a portable crawler closed-circuit television (CCTV) inspection camera system for more than 30 years to inspect, assess, and document the condition of the City's sanitary sewer system. Over the last three years, the City has made a significant investment in modernizing its CCTV inspection program by purchasing a dedicated electric Ford Transit CCTV inspection van—the first purpose-built inspection vehicle in the City’s history. This investment was made with the goal of replacing our aging crawler camera system, which is now approximately 13 years old and has reached the end of its useful service life.

The replacement CCTV inspection system will provide improved image quality and enhanced inspection capabilities and will increase reliability and compatibility with the City’s asset management system. The new equipment will support the City’s proactive sewer maintenance program by allowing staff to efficiently identify defects to avoid sanitary sewer spills.

City staff utilized the Sourcewell cooperative purchasing contract to evaluate several qualified CCTV inspection systems. In addition to pricing, staff conducted demonstrations and evaluated each system based on overall performance, camera quality, software functionality, warranty, and technical support and availability of local service and repair facilities.

Although the U-Rock Utility Equipment, LLC proposal is approximately $3,000 higher than the lowest responsive quotation, staff determined that it provides the best overall value to the City. Sewer staff have extensively evaluated the equipment through demonstrations and determined that it best meets the City’s operational needs.

Staff utilized Sourcewell pricing for the purchases of the CCTV equipment. San Mateo Municipal Code Section

3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it finds doing so is in the best interest of the City. Sourcewell is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment, including CCTV equipment. Sourcewell conducted a competitive solicitation for CCTV equipment and related services and awarded Contract #080525-EVS to Envirosight, which is the most recent version of the Sourcewell contract. U-Rock Utility Equipment, LLC is Envirosight's exclusive dealer/sales partner for Northern California.

Equipment cannot be purchased directly from Envirosight. 36 of 756

CITY OF SAN MATEO
The City may rely on bids obtained from Sourcewell because it has solicited, received, and reviewed competitive bids for the desired CCTV equipment through its cooperative purchasing program. Through this pricing structure, the City realizes cost savings of the manufacturer’s suggested retail price. Based on the above, staff recommends the purchase of this CCTV equipment from U-Rock Utility Equipment LLC.

BUDGET IMPACT:

Sufficient funding is available in the Sewer Maintenance program’s operating budget in the Sewer Fund.

ENVIRONMENTAL DETERMINATION:

Adoption of a Resolution approving an alternative purchase procedure to award a purchase contract to U-Rock Utility Equipment, LLC is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of a CCTV camera for sewer inspections will have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Purchase Agreement

STAFF CONTACT
Tony Baltodano, Field Maintenance Manager
[email protected]
(650) 522-7359
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)

APPROVING AN ALTERNATIVE PUCHASING PROCEDURE TO AWARD A PURCHASE CONTRACT TO U-ROCK UTILITY EQUIPEMENT, LLC FOR THE PURCHASE OF ONE (1) NEW CLOSED CIRCUIT TELEVISION INSPECTION CRAWLER CAMERA IN THE AMOUNT OF $165,866.91
WHEREAS, the Public Works Field Maintenance Division oversees the maintenance and repair of the City’s sewer and storm drainage infrastructure; and
WHEREAS, the inspecting and assessing of the City’s sewer and storm drainage infrastructure is essential to maintain a safe and healthy environment for both residents and visitors; and WHEREAS, a primary tool for inspecting the sewer and storm infrastructure is specialized equipment including closed-circuit television (CCTV) equipment; and WHEREAS, staff recommends utilizing Sourcewell’s pricing through U-Rock Utility Equipment, LLC for the purchase of needed CCTV equipment; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it finds doing so is in the best interest of the City; and WHEREAS, Sourcewell (formerly NJPA) is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment, including CCTV equipment; and WHEREAS, Sourcewell has conducted competitive, public bids to select CCTV vendors to achieve competitive pricing and selected Envirosight, with U-Rock Utility Equipment, LLC as the exclusive sales partner in Northern California; and
WHEREAS, based on these circumstances, staff recommend approval of the purchase of one (1) new closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC in the amount of $165,866.91.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The purchase of one (1) closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC, is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of a CCTV equipment to support the maintenance of the City’s sewer and storm drainage infrastructure may have significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

2. In accordance with Municipal Code Section 3.60.070(h)(3), the purchase of one (1) new closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC, based on pricing from Sourcewell, is in the City’s best interest for these reasons:
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a. Sourcewell is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment; and
b. The CCTV inspection crawler camera is the Public Works Field Maintenance Division’s desired equipment; and
c. Sourcewell competitively bid the contracts to provide the CCTV equipment and Envirosight was selected pursuant to Sourcewell Contract #080525-EVS, with U-Rock Utility Equipment, LLC as its exclusive sales partner in Northern California; and
d. The City may rely on Sourcewell’s selected vendor and contract, as it offers competitive pricing without the need for the City to conduct its own bidding process.

3. The purchase of one (1) new closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC in the amount of $165,866.91 is approved.

4. The Public Works Director is authorized to execute the purchase contracts in substantially the form presented and issue change orders within the contingency amount. 39 of 756
Purchase Contract for Goods Page 1 of 8
Rev 1/24

PURCHASE CONTRACT FOR CCTV CAMERA

FROM U-ROCK UTILITY EQUIPMENT, LLC
This Purchase Contract (“Contract”), made and entered into this day of ___________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and U-ROCK UTILITY EQUIPMENT, LLC, an authorized Envirosight Camera provider (“VENDOR”).

RECITALS:

A. CITY desires to purchase certain CCTV camera hereinafter described.

B. CITY desires to engage VENDOR to provide a CCTV camera by reason of its qualifications and experience and VENDOR has offered to provide the required goods on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - PURCHASE
The goods to be purchased from VENDOR under this Contract are described in Exhibit A to this Agreement, which is attached and incorporated by reference.

SECTION 2 - PRICE AND TAXES
All prices, for an amount not to exceed $165,866.91, shall be as stated in this Contract and are firm and not subject to escalation. This purchase is subject to all California sales tax.

Municipalities are exempt from federal excise and transportation taxes. Prices shall exclude these taxes.

SECTION 3 - PAYMENT
Unless otherwise agreed in writing, payment terms shall be net thirty (30) days from date of receipt of invoice or acceptance of goods, whichever occurs last. Invoices must cite the purchase order number to prevent delay in payment. All invoices must be mailed to City of San Mateo, Attn: Accounts Payable, 330 West 20th Avenue, San Mateo, CA 94403.
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Purchase Contract for Goods Page 2 of 8
Rev 1/24
SECTION 4 - DELIVERY AND PERFORMANCE
Time is of the essence in the performance of this Contract. If delivery of goods cannot be made at the specified time, VENDOR shall promptly notify the CITY of the earliest possible date for delivery.

Notwithstanding such notice, if VENDOR for any reason fails to deliver goods within the time specified or to the CITY’s satisfaction the CITY may terminate this Contract or any part thereof without liability except for goods previously provided and accepted. The CITY’s receipt or acceptance of all or part of a non-conforming delivery shall not constitute a waiver of any claim, right or remedy the CITY has under this Contract or applicable law.

SECTION 5 - SHIPMENT AND INSPECTION
VENDOR assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products. No charges for transportation containers, packing, etc., will be allowed the vendor unless so specified in this Contract.

All shipments shall be F.O. B. 1949 Pacific Boulevard, San Mateo, CA 94403. Transportation charges shall be shown as a separate item on the invoice.

The CITY may revise shipping instructions as to any goods not as yet shipped. The CITY shall have the right to inspect any or all of the goods at VENDOR’s place of business or upon receipt by the CITY. By reason of its failure to inspect the goods, the CITY shall not be deemed to have accepted any defective goods or goods which do not conform to the specifications provided or to have waived any of the CITY’s rights or remedies arising by virtue of such defects or non-conformance. VENDOR shall be responsible for payment of shipping for the return of any defective goods. Shipping documents and invoices must cite the Purchase Order number.

SECTION 6 - WARRANTIES
In addition to any other expressed or implied warranties and unless otherwise agreed in writing, VENDOR warrants that all products delivered hereunder will be new, suitable for use as described, of the grade and quality specified, free from all defects in design, material and workmanship; in conformity with all samples, drawings, descriptions and specifications furnished; in compliance with all applicable federal, state and local laws and regulations, and free of any liens and encumbrances. These warranties shall not be deemed to exclude VENDOR’s standard warranties or other rights or warranties which the CITY may have or obtain.

SECTION 7 - INDEMNITY
VENDOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of VENDOR’s performance of this Contract, except for those claims arising out of CITY’s sole negligence or willful misconduct. VENDOR agrees to defend CITY, its elected and appointed officials, employees, volunteers, and agents against any such claims. The VENDOR’S duty to indemnify shall survive expiration or early termination of this Agreement. 41 of 756
Purchase Contract for Goods Page 3 of 8
Rev 1/24
SECTION 8 - TERMINATION
This Contract may be terminated by mutual consent of both parties or by the CITY at its discretion. The CITY may cancel an order for goods at any time with written notice to VENDOR, stating the extent and effective date of termination. Upon receipt of this written notice, VENDOR shall stop performance under this Contract as directed by the CITY. If the Contract is terminated, VENDOR shall be paid in accordance with the terms of the Contract for goods delivered and accepted.

SECTION 9 - REMEDIES
In the event of VENDOR’s breach of this Contract, City may take any or all of the following actions, without prejudice to any other rights or remedies available to the City by law: (a) require Vendor to repair or replace such goods, and upon VENDOR’s failure or refusal to do so, repair or replace the same at VENDOR’s expense; (b) reject any shipment or delivery containing defective or nonconforming goods and return for credit or replacement at VENDOR’s option, said return to be made at VENDOR’s cost and risk; (c) cancel any outstanding deliveries and treat such breach by VENDOR as VENDOR’s repudiation of this contract. In the event of the CITY’s breach hereunder, VENDOR’s exclusive remedy shall be VENDOR’s recovery of the goods or the purchase price payable for goods shipped prior to such breach.

SECTION 10 - COMPLIANCE WITH LAW
VENDOR warrants that it will comply with all federal, state, and local laws, ordinances, rules and regulations applicable to its performance under this Contract. VENDOR shall obtain and maintain throughout the life of the Contract all permits or licenses required in connection with the manufacture, sale, and shipment of the products ordered under this Contract.

SECTION 11 - ASSIGNMENT
VENDOR shall not delegate or subcontract any duties and services or assign any rights or claims under this Contract without the CITY’s prior written consent.

SECTION 12 - ARTWORK, DESIGNS, PATENTS, COPYRIGHTS AND TRADEMARKS VENDOR hereby agrees that the sale, use or incorporation into manufactured products of all machines, software, hardware, materials and other devices furnished under this Contract are free and clear of infringement of any valid patent, copyright, or trademark. VENDOR shall hold the CITY harmless from any and all costs and expenses, including attorney fees, liability, and loss of any kind growing out of claims, suits or actions alleging such infringement, and VENDOR agrees to defend such claims, suits or actions.
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Purchase Contract for Goods Page 4 of 8
Rev 1/24
SECTION 13 - GOVERNING LAW
This Purchase Order and the contract between the parties evidenced hereby or attached thereto shall be deemed to be made in the State of California and shall in all respects be construed and governed by the laws of that state.

SECTION 14 - VENUE
In the event of litigation, venue will be in the County of San Mateo.

SECTION 15 - WAIVER
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 17 - NON-DISCRIMINATION
CONTRACTOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONTRACTOR nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 18 - MEDIATION
Should any dispute arise out of this Contract, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfolded" process.
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Purchase Contract for Goods Page 5 of 8
Rev 1/24
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

SECTION 19 - LITIGATION
VENDOR shall testify at CITY's request if litigation is brought against CITY in connection with VENDOR's services under this Agreement. Unless the action is brought by VENDOR, or is based upon VENDOR's wrongdoing, CITY shall compensate VENDOR for preparation for testimony, testimony, and travel at VENDOR's standard hourly rates at the time of actual testimony.

SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Eric Morkve
City of San Mateo
1949 Pacific Blvd
San Mateo, CA, 94403
To VENDOR: U-ROCK UTILITY EQUIPMENT
Attn: Mark Paduveris
3734 Bradview Dr. #A
Sacramento, CA, 95827
SECTION 21 - AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT This document represents the entire and integrated agreement between CITY and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and VENDOR. [SIGNATURE PAGE FOLLOWS]
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Purchase Contract for Goods Page 6 of 8
Rev 1/24
IN WITNESS WHEREOF, CITY OF SAN MATEO and U-ROCK UTILITY EQUIPMENT, LLC have executed this Agreement the day and year first above written.

CITY OF SAN MATEO VENDOR
Matt Fabry
Public Works Director
Date Mark Paduveris
President
Date
Attachments:

Exhibit A: Quote
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Rev 1/24

EXHIBIT A
QUOTE
46 of 756
Purchase Contract for Goods Page
8 of 8
Rev 1/24
47 of 756

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR Account Number: 82-4683 File ID: 26-11589 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026
SUBJECT:

Police Patrol Motorcycles Procurement — Agreement
RECOMMENDATION:

Adopt a Resolution to approve an alternative purchasing procedure to approve an agreement with National Auto Fleet Group, a Division of Chevrolet of Watsonville, for the procurement of three (3) new BMW RT-P 1200 police specification motorcycles in an amount not to exceed $144,254.94; establish a contingency reserve in the amount of $15,000; and authorize the Public Works Director execute the agreement in substantially the form presented and issue change orders within the contingency reserve.

BACKGROUND:

The Police Department utilizes a fleet of motorcycles within the Traffic Division's Motor Unit. These motorcycles are deployed for traffic enforcement as well as special assignment details, often operating in high visibility of the public, performing honor guards, funeral processions, dignitary motorcades, public outreach, and security detail for State and Federal Officials.

The Police Department is requesting the replacement of three (3) motorcycles that have exceeded their useful life with three (3) new BMW RT-P 1200 police specification motorcycles. The BMW RT-P 1200 meets the specifications set forth by the department based on the Police Motor Unit’s unique needs and has been found to be a safe, efficient, and effective motorcycle platform. The BMW RT-P 1200 is the preferred motorcycle utilized by many other state and local law enforcement agencies including Los Angeles Police Department, Sacramento Police Department and California Highway Patrol. The replacement of police vehicles is critical to provide safe transportation during the execution of police duties.

As part of the transition to a Green Fleet, staff continually research electric options during the procurement process and aim to replace vehicles with alternative-fueled vehicles when available. Currently, there are two electric police motorcycle offerings – Zero DSR and Livewire S2 of which the Zero has the greatest range from full charge. The Police Department’s Motor Unit Division has conducted an extensive operational evaluation of the Zero DSR Police motorcycle across a variety of real-world law enforcement applications, including off-highway operations, event support, and crowd control deployments. Through this evaluation, the Zero DSR has demonstrated strong performance and utility. However, the comprehensive evaluation has also identified significant limitations that make the Zero DSR unsuitable for routine patrol operations. The Zero DSR’s power consumption and limited operating range prevent it from reliably supporting an uninterrupted full-shift deployment without requiring recharging. Additional operational limitations further reduce its suitability for the demands of continuous police patrol.

Because the Zero DSR currently represents the electric motorcycle offering with the greatest range, the operational findings from its evaluation are also applicable to other currently available electric motorcycle platforms. While individual electric motorcycles may differ in performance, features, and specifications, the limitations identified during the 48 of 756

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Department’s evaluation demonstrate that current electric motorcycle technology does not reliably meet the duration, range, and operational requirements of the Police Motor Unit’s primary patrol mission.

Based on the results of the field evaluation and the operational requirements of the Police Motor Unit, it is recommended that the Police Motor Unit move away from electric motorcycle offerings for primary patrol use at this time and continue with conventional gasoline-powered motorcycles that can reliably support the duration, range, and operational demands of a full patrol shift.

San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it finds doing so is in the best interest of the City. Sourcewell (formerly NJPA) is a government organization that conducts competitive solicitations for various specialty equipment, including the BMW RT-P 1200 police specification motorcycle. Sourcewell has selected National Auto Fleet Group (NAFG), a Division of Chevrolet of Watsonville, as one of their vendors. NAFG is an authorized dealer of BMW motorcycles through Sourcewell and can fulfill the purchase order under the Sourcewell contract. Therefore, the purchase of three (3) new BMW RT-P 1200 motorcycles from NAFG is in the best interest of the City because the BMW RT-P 1200 motorcycle is the recommended replacement for the existing Police Motor Unit’s motorcycles.

Staff recommends adopting a Resolution to approve an alternative purchasing procedure to approve an agreement with NAFG for the purchase of three (3) new BMW RT-P 1200 police specification motorcycles in the total amount not to exceed $144,254.94. Staff also requests a contingency reserve in the amount of $15,000 for market instability and potential tax rate changes.

BUDGET IMPACT:

Sufficient funding is allocated in the Fleet Vehicle and Equipment Replacement Fund for this procurement.

ENVIRONMENTAL DETERMINATION:

This purchase is not a project subject to CEQA, because it can be seen with certainty that the procurement of police patrol motorcycles will not cause a physical change in the environment. (Public Resources Code Section 21065.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Organizational Health and Good Governance initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Proposed Agreement

STAFF CONTACT
Daniel Heffelfinger, Fleet Services Supervisor
[email protected]
(650) 522-7366
Steven Wu, Facilities and Fleet Manager
[email protected]
(650) 522-7345
James O’Connell, Deputy Director of Public Works
[email protected]
(650) 522-7304
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RESOLUTION NO. ____ (2026)
APPROVE AN ALTERNATIVE PURCHASING PROCEDURE FOR THE PURCHASE OF THREE (3) NEW BMW RT-P 1200 MOTORCYCLES FOR THE POLICE DEPARTMENT IN THE AMOUNT OF $144,254.94 WHEREAS, the City seeks to purchase three (3) new BMW RT-P 1200 motorcycles for the Police Department in the amount of $144,254.94; and
WHEREAS, San Mateo Municipal Code Section 3.60.030 generally requires competitive bidding for contacts of $100,000 or more; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures when it is in the best interest of the City; and WHEREAS, Sourcewell (formerly NJPA) conducts competitive solicitations through its cooperative purchase program, including Contract No. 091521-NAF for the purchase of BMW motorcycles; and WHEREAS, National Auto Fleet Group (NAFG), A Division of Chevrolet of Watsonville, is authorized to fulfill the City’s purchase under the Sourcewell contract; and WHEREAS, staff recommends purchasing three (3) new BMW RT-P 1200 motorcycles from NAFG using Sourcewell contract pricing as being in the best interest of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This City Council action is not a project subject to CEQA because it can be seen with certainty that there is no possibility that the purchase of three (3) new BMW RT-P 1200 motorcycles for Police Department use will have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)

2. In accordance with Municipal Code Section 3.60.070(h)(3), the purchase of three (3) BMW RT-P 1200 motorcycles from NAFG using pricing obtained through Sourcewell Contract No. 091521-NAF is in the City’s best interest based on the following:
a. BMW RT-P 1200 motorcycles meet the operational and specification requirements of the Police Department; and
b. Sourcewell conducted a competitive solicitation process for the applicable contract, providing the City with competitively established pricing.

3. The alternative purchasing procedure utilizing Sourcewell Contract No. 091521-NAF is approved in accordance with Municipal Code Section 3.60.070(h)(3).

4. The purchase of three (3) BMW RT-P 1200 motorcycles in the amount of $144,254.94, with a contingency reserve in the amount of $15,000, is approved.

5. The Public Works Director is authorized to execute the purchase contract in substantially the same form on behalf of the City.
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Purchase Contract for Goods Page 1 of 7
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PURCHASE CONTRACT
FOR THREE (3) NEW POLICE PATROL MOTORCYCLES

FROM NATIONAL AUTO FLEET GROUP, A DIVISION OF CHEVROLET OF WATSONVILLE This Purchase Contract (“Contract”), made and entered into this day of ___________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California (“CITY”), and NATIONAL AUTO FLEET GROUP, A DIVISION OF CHEVROLET OF WATSONVILLE A CORPORATION (“VENDOR”).

RECITALS:

A. CITY desires to purchase certain THREE (3) NEW POLICE PATROL MOTORCYCLES hereinafter described.

B. CITY desires to engage VENDOR to provide the THREE (3) NEW POLICE PATROL MOTORCYCLES by reason of its qualifications and experience and VENDOR has offered to provide the required goods on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 - PURCHASE
The goods to be purchased from VENDOR under this Contract are described in Exhibit A to this Agreement, which is attached and incorporated by reference.

SECTION 2 - PRICE AND TAXES
All prices shall be as stated in this Contract and are firm and not subject to escalation.

This purchase is subject to all California sales tax. Municipalities are exempt from federal excise and transportation taxes. Prices shall exclude these taxes.

SECTION 3 - PAYMENT
Unless otherwise agreed in writing, payment terms shall be net thirty (30) days from date of receipt of invoice or acceptance of goods, whichever occurs last. Invoices must cite the purchase order number to prevent delay in payment. All invoices must be mailed to City of San Mateo, Attn: Accounts Payable, 330 West 20th Avenue, San Mateo, CA 94403.
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SECTION 4 - DELIVERY AND PERFORMANCE
Time is of the essence in the performance of this Contract. If delivery of goods cannot be made at the specified time, VENDOR shall promptly notify the CITY of the earliest possible date for delivery.

Notwithstanding such notice, if VENDOR for any reason fails to deliver goods within the time specified or to the CITY’s satisfaction the CITY may terminate this Contract or any part thereof without liability except for goods previously provided and accepted. The CITY’s receipt or acceptance of all or part of a non-conforming delivery shall not constitute a waiver of any claim, right or remedy the CITY has under this Contract or applicable law.

SECTION 5 - SHIPMENT AND INSPECTION
VENDOR assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products. No charges for transportation containers, packing, etc., will be allowed the vendor unless so specified in this Contract.

All shipments shall be F.O. B. 1961 Pacific Blvd San Mateo Ca 94403. Transportation charges shall be shown as a separate item on the invoice.

The CITY may revise shipping instructions as to any goods not as yet shipped. The CITY shall have the right to inspect any or all of the goods at VENDOR’s place of business or upon receipt by the CITY. By reason of its failure to inspect the goods, the CITY shall not be deemed to have accepted any defective goods or goods which do not conform to the specifications provided or to have waived any of the CITY’s rights or remedies arising by virtue of such defects or non-conformance. VENDOR shall be responsible for payment of shipping for the return of any defective goods. Shipping documents and invoices must cite the Purchase Order number.

SECTION 6 - WARRANTIES
In addition to any other expressed or implied warranties and unless otherwise agreed in writing, VENDOR warrants that all products delivered hereunder will be new, suitable for use as described, of the grade and quality specified, free from all defects in design, material and workmanship; in conformity with all samples, drawings, descriptions and specifications furnished; in compliance with all applicable federal, state and local laws and regulations, and free of any liens and encumbrances. These warranties shall not be deemed to exclude VENDOR’s standard warranties or other rights or warranties which the CITY may have or obtain.

SECTION 7 - INDEMNITY
VENDOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of VENDOR’s performance of this Contract, except for those claims arising out of CITY’s sole negligence or willful misconduct. VENDOR agrees to defend CITY, its elected and appointed officials, employees, and agents against any such claims. The VENDOR’S duty to indemnify shall survive expiration or early termination of this Agreement.
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SECTION 8 - TERMINATION
This Contract may be terminated by mutual consent of both parties or by the CITY at its discretion. The CITY may cancel an order for goods at any time with written notice to VENDOR, stating the extent and effective date of termination. Upon receipt of this written notice, VENDOR shall stop performance under this Contract as directed by the CITY. If the Contract is terminated, VENDOR shall be paid in accordance with the terms of the Contract for goods delivered and accepted.

SECTION 9 - REMEDIES
In the event of VENDOR’s breach of this Contract, City may take any or all of the following actions, without prejudice to any other rights or remedies available to the City by law: (a) require Vendor to repair or replace such goods, and upon VENDOR’s failure or refusal to do so, repair or replace the same at VENDOR’s expense; (b) reject any shipment or delivery containing defective or nonconforming goods and return for credit or replacement at VENDOR’s option, said return to be made at VENDOR’s cost and risk; (c) cancel any outstanding deliveries and treat such breach by VENDOR as VENDOR’s repudiation of this contract. In the event of the CITY’s breach hereunder, VENDOR’s exclusive remedy shall be VENDOR’s recovery of the goods or the purchase price payable for goods shipped prior to such breach.

SECTION 10 - COMPLIANCE WITH LAW
VENDOR warrants that it will comply with all federal, state, and local laws, ordinances, rules and regulations applicable to its performance under this Contract. VENDOR shall obtain and maintain throughout the life of the Contract all permits or licenses required in connection with the manufacture, sale, and shipment of the products ordered under this Contract.

SECTION 11 - ASSIGNMENT
VENDOR shall not delegate or subcontract any duties and services or assign any rights or claims under this Contract without the CITY’s prior written consent.

SECTION 12 - ARTWORK, DESIGNS, PATENTS, COPYRIGHTS AND TRADEMARKS VENDOR hereby agrees that the sale, use or incorporation into manufactured products of all machines, software, hardware, materials and other devices furnished under this Contract are free and clear of infringement of any valid patent, copyright, or trademark. VENDOR shall hold the CITY harmless from any and all costs and expenses, including attorney fees, liability, and loss of any kind growing out of claims, suits or actions alleging such infringement, and VENDOR agrees to defend such claims, suits or actions.
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SECTION 13 - GOVERNING LAW
This Purchase Order and the contract between the parties evidenced hereby or attached thereto shall be deemed to be made in the State of California and shall in all respects be construed and governed by the laws of that state.

SECTION 14 - VENUE
In the event of litigation, venue will be in the County of San Mateo.

SECTION 15 - WAIVER
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.

SECTION 16 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 17 - NON-DISCRIMINATION
CONTRACTOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither CONTRACTOR nor any of its subcontractors shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 18 - MEDIATION
Should any dispute arise out of this Contract, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfolded" process.
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The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.

SECTION 19 - LITIGATION
VENDOR shall testify at CITY's request if litigation is brought against CITY in connection with VENDOR's services under this Agreement. Unless the action is brought by VENDOR, or is based upon VENDOR's wrongdoing, CITY shall compensate VENDOR for preparation for testimony, testimony, and travel at VENDOR's standard hourly rates at the time of actual testimony.

SECTION 20 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:

To CITY: Attn: Daniel Heffelfinger
City of San Mateo
1961 Pacific Blvd.

San Mateo, Ca 94403
To VENDOR: National Auto Fleet Group
Attn: Jesse Cooper
490 Auto Center Dr,
Watsonville, CA 95076
SECTION 21 - AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT This document represents the entire and integrated agreement between CITY and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral.

This document may be amended only by written instrument, signed by both CITY and VENDOR. [SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, CITY OF SAN MATEO and NATIONAL AUTO FLEET GROUP, A DIVISION OF CHEVROLET OF WATSONVILLE, have executed this Agreement the day and year first above written.

CITY OF SAN MATEO VENDOR
Matt Fabry
Public Works Director
Date Jesse Cooper
National Auto Fleet Group
Fleet Sales Manager
Date
Attachment:

Exhibit A: Quotation
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EXHIBIT A: QUOTATION
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR Account Number: 10-4661 File ID: 26-11592 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026
SUBJECT:
2025 Rail Corridor Transportation Management Association Annual Report — Acceptance RECOMMENDATION:

Accept the 2025 Rail Corridor Transportation Management Association Annual Report.

BACKGROUND:

In 2005, the City adopted the San Mateo Rail Corridor Transit-Oriented Development Plan (Corridor Plan) with the goal to "allow, encourage, and provide guidance for the creation of world class transit-oriented development (TOD) within a half mile radius of the Hillsdale and Hayward Park Caltrain station areas, while maintaining and improving the quality of life for those who already live and work in the area." The Corridor Plan includes a framework for (1) creation of a Transit-Oriented Development (TOD) zone, (2) implementation of a Transportation Demand Management (TDM) program with a goal of achieving an overall reduction in new vehicle trips by at least 25 percent corridor-wide, (3) establishment of trip generation thresholds, (4) establishment of parking standards, and (5) monitoring of trip generation.

The Corridor Plan established a new TOD zone, which generally encompasses key parcels located within a half mile of the Hillsdale and Hayward Park Caltrain stations. This new land use includes transit-supportive development densities, building heights, and design guidelines. The broader Corridor Plan area extends beyond the TOD zone and includes other areas near these stations. The Corridor Plan also called for the creation of a San Mateo Rail Corridor Transportation Management Association (TMA). Participation in the TMA is (1) required for all new development within the TOD zone, (2) strongly encouraged for all new development within the broader Corridor Plan area, and (3) available to any existing uses outside of the Corridor Plan area (Policy 7.18 of the Corridor Plan).

Each TMA member's trip reduction thresholds are set on a project-by-project basis during the city's approval process and recorded as Conditions of Approval (COA). Before receiving city approval, each development must submit a Transportation Demand Management (TDM) Plan prepared by a qualified transportation consultant. These plans estimate how many vehicle trips a project will generate and how many can be reduced through bike, transit, parking management, and amenity programs.

These TDM Plans form the basis for each project's short- and long-term trip reduction targets. Short-term targets for most TMA members reflect a 25% reduction from projected net new trips, consistent with the Corridor Plan. Long-term targets are typically higher, as they account for factors beyond the project itself, including Caltrain electrification, increased neighborhood density, expanded bicycle infrastructure, and the completed Hillsdale Station grade separation. Many earlier TDM Plans used URBEMIS (Urban Emissions Model), a California-specific tool that adjusts standard trip generation rates based on local conditions such as land use density and transit access to estimate vehicle trips and potential reductions.

The Delaware Atlantic (2000 Delaware) project illustrates the typical process, where a TDM Plan establishes the trip 58 of 756

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reduction targets and a separate Traffic Analysis documents them. Most TMA member projects follow this same general pattern. Franklin Templeton is a notable exception: its trip reduction requirement was set specifically to mitigate the impacts at nearby impacted intersections, resulting in the same target for both short- and long-term periods. Once established at approval, these thresholds serve as the benchmarks against which each member's annual trip counts are measured in this report.

The TMA comprises developers and developer representatives that have significant development within the Corridor Plan area. The City participates as a non-voting Board member and does not pay dues to the TMA. The City Council has nominated the Director of Public Works as the City representative to the TMA Board of Directors. The City's role in the TMA is to provide oversight of each applicable development project's mandated participation as required in each project's COA.

Annual Report Process
The TMA facilitates data collection regarding the number of vehicle trips generated by each development per the individual project’s approved TDM plan. Trip generation is determined by collecting driveway counts at all occupied developments. These data are compared to the allowable trip generation threshold identified in each development’s COA.

A development is deemed non-compliant if the observed number of vehicle trips exceeds its trip generation threshold. The TMA Board of Directors hired a data collection firm and traffic engineering consultant to collect relevant data and prepare the 2025 Annual Report (Attachment 1), the findings of which were presented to the Sustainability and Infrastructure Commission (SIC) on August 12, 2026.
2025 Annual Report Summary
As of the 2025 Annual Report, 26 individual projects have been completed/constructed. Per the prepared report by the TMA, most projects were below their short-term trip thresholds on their individual project COAs. For any projects that exceeded their threshold, the City worked with property managers to identify additional TDM measures to increase trip reduction. Per Corridor Plan Policy 7.24, "Projects that exceed their trip generation threshold shall be required to modify their trip reduction and parking management plan and incorporate TDM measures that are expected to increase trip reduction."
Three (3) projects stood out as notable in the 2025 Annual TMA Report:
• Delaware Pacific / Delaware Atlantic (Shared Driveway) Delaware Pacific and Delaware Atlantic share a common driveway, and their trip generation is calculated collectively. During the 2025 PM peak period count, the two properties generated 56 trips, exceeding the shortterm collective threshold of 52 trips by four trips. This is a decrease of 11 trips compared to 2024 (67 trips) and represents the lowest combined trip generation recorded for the site since 2019; continuing a downward trend since MidPen Housing assumed management of both properties in October 2024.

Under their original TDM plan, both properties are required to: provide subsidized transit passes for one year, offer bicycle storage, participate in the TMA, promote alternative transportation options, and designate an on-site transportation coordinator to manage vehicle and bicycle parking assignments and monitor compliance.

Delaware Pacific has consistently gone beyond these baseline requirements, having implemented more robust TDM measures for years, including:
• Providing Way2Go transit passes to all residents for over 10 years. • Enrolling all residents in the Clipper BayPass program from 2022-2025. • Conducting resident surveys to analyze travel origins and destinations. • Installing a transit information screen.
• Promoting Commute.org educational meetings to encourage alternative transportation.

As part of this collaboration, MidPen Housing committed extending the following Delaware Pacific TDM measures to Delaware Atlantic in 2025:
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• Extended the Way2Go free transit pass program — a subsidized SamTrans fare program providing unlimited rides on all local and express bus routes — to all Delaware Atlantic residents (began in January 2026).
• Included Delaware Atlantic residents in travel-pattern surveys to better understand transit needs across the combined properties (surveys done in December 2025).

Though 2025 marked a clear and meaningful improvement with these efforts, the combined trip generation for Delaware Pacific and Delaware Atlantic continues to exceed both the short- and long-term thresholds. Therefore, the City has continued working closely with MidPen Housing, which now manages both properties, to identify and apply additional trip-reduction measures. In response, MidPen Housing has agreed to newly apply the following measures:
• Bike repair stations at Delaware Pacific and Delaware Atlantic • Bike classes at Delaware Pacific and Delaware Atlantic With these newly applied measures now extending Delaware Pacific's decade-long track record of proactive TDM management to Delaware Atlantic, MidPen Housing expects continued year-over-year improvement in combined trip generation, building on the progress already reflected in the 2025 count. • Azara
During the 2025 PM peak period count, Azara generated 27 trips, exceeding the short-term threshold of 25 trips by two trips. This is the first year Azara has exceeded its trip generation threshold, and the overage is modest.

Under the project's original TDM plan, Azara is required to provide:
• Bike racks
• Secure bike storage
• Bike repair stations
• Electric Vehicle (EV) charging1
• Charged parking
• Delivery amenities
Staff reached out to the two listed project contacts and were informed that the project has since switched ownership to Greystar. Staff subsequently spoke with the property management company and discussed possible additional TDM measures, including Way2Go transit passes, a transit information screen, carpool/vanpool parking, and bike safety classes. The property management company is now bringing these options to the new owner for consideration.

The City will continue coordinating with Greystar and the TMA to identify and apply additional trip-reduction measures as needed and expects to monitor progress in future counts. • Bay Meadows Phase II
The Bay Meadows Phase II development has three trip thresholds based on the progress of the development and the completion of grade-separated crossings at 28th and 31st Avenues. The project is currently evaluated against the medium-term threshold.

In 2025, the development generated 2,311 PM peak-hour trips, which is below the medium-term threshold of 2,878 trips. This represents an approximate 6% decrease from 2024 (2,454 trips) and remains under the threshold.

Currently, only two developments, MU-2 and MU-3, remain unfinished in Bay Meadows Phase II, with completion expected in two years.
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• Short-term threshold: 3,083 PM peak-hour trips
o Applicability: a) completion and occupancy of at least 50% of the collective amount of development approved for the first three blocks to be developed in Phase I, and b) completion of grade-separated crossings at either or both of 28th and 31st Avenues.
• Medium-Term Threshold: 2,878 PM peak-hour trips
o Applicability: a) completion and occupancy of at least 50% of the collective amount of development approved for the first three blocks of Phase II to be developed, and b) completion of grade-separated crossings at either or both of 28th and 31st Avenues.
• Long-Term Threshold: 2,596 PM peak-hour trips
o Applicability: a) approval of a SPAR for each block in the project, b) completion and occupancy of 75% of the collective amount of development approved in the Station/Mixed-Use Parcels, c) completion and occupancy of 75% of the collective amount of development approved in the Residential Parcels, and d) completion of grade-separated crossings at either or both of 28th and 31st Avenues.

When the 2024 Rail Corridor TMA was presented to the SIC, Commissioners provided feedback that in future years, additional data collection about TDM measures amongst building residents should be considered. Because no City funds are used to pay for the activities of the TMA, and this level of data collection is not codified in the TMA, the City does not currently have a mechanism to require this level of data collection in future reports.

August 12, 2026, Sustainability and Infrastructure Commission Feedback At its August 12, 2026, meeting, the Sustainability and Infrastructure Commission reviewed the TMA Annual Report and recommended that City Council accept the report. Discussion focused on trip count thresholds, data analysis opportunities for future reporting cycles, and congestion concerns in the Bay Meadows TMA area. Commissioners also raised broader policy questions regarding TMA membership requirements, shared parking engagement, and employer TDM strategies.

Staff have reviewed the data analysis and report prepared for the TMA Board of Directors and recommend City Council acceptance of the report.

BUDGET IMPACT:

There is no budget impact associated with this item. The TMA is an IRS 501(c)(4) organization that is funded by its participating members. No City funds are used to pay for the activities of the TMA.

ENVIRONMENTAL DETERMINATION:

This item is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Transportation initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – 2025 Rail Corridor TMA Annual Report

STAFF CONTACT
Ella Phillips, Assistant Transportation Planner
[email protected]
(650) 522-7326
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Jay Yu, Engineering Manager
[email protected]
(650) 522-7323
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JULY 30, 2026
FINAL
Annual Report
2025
San Mateo Rail Corridor
Transportation
Management Association
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2 Table of Contents
Executive Summary.......................................................................................................3 Introduction .................................................................................................................4 Overview ..................................................................................................................4 2025 Updates ...........................................................................................................4 2025 Trip Generation Analysis........................................................................................7 TMA Project Trip Generation ......................................................................................8 Bay Meadows Trip Generation....................................................................................9 TDM Programs ............................................................................................................12 TDM Plans ..............................................................................................................12 TDM Survey Results ................................................................................................14 Conclusion.................................................................................................................15 Appendix A – TMA Information........................................................................................A 2025 TMA Membership List........................................................................................A 2025 TMA Directors & Officers ...................................................................................A 2025 TMA Stakeholder Contacts ................................................................................A 2025 Meeting Minutes ...............................................................................................A Appendix B – TMA Count Study...................................................................................... B Appendix C – 2025 Member Survey................................................................................ C 64 of 756
3 Executive Summary
This report summarizes the activities of the San Mateo Rail Corridor Transportation Management Association (TMA) during 2025, including annual traffic counts, ongoing Transportation Demand Management (TDM) efforts, and member survey results.

Key findings from the 2025 traffic counts include:
• Most projects remained within their established short-term trip generation thresholds.
• Two projects exceeded their threshold:
o Delaware Pacific / Delaware Atlantic generated 56 trips compared to a threshold of 52. While exceeding the threshold, the count represents an improvement from the prior year, and the lowest level observed since 2019. o Azara exceeded its threshold for the first time, with 27 trips compared to a threshold of 25.
• Trips at 400/450 Concar decreased significantly (from 211 to 26 trips) due to reduced occupancy following the departure of the primary tenant. • Bay Meadows Phase II generated 2,311 PM peak-hour trips, which is approximately 80% of the allowable threshold and a decrease from the prior year.

Key findings from the member surveys include:
• TDM programs across member sites remain consistent with prior years, with bicycle facilities and transit-related programs being the most commonly implemented. • Members report high residential occupancy, lower commercial occupancy at select sites, and limited tracking of TDM program performance. • Members most commonly distribute TDM information through move-in materials, email, and on-site postings, with minimal use of digital platforms.

As development in the Corridor Plan area nears full buildout, TMA activities are increasingly focused on monitoring performance and ensuring ongoing compliance with Conditions of Approval for each project.
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4 Introduction
Overview
The San Mateo Rail Corridor Transportation Management Association (TMA) supports implementation of the San Mateo Rail Corridor Transit-Oriented Development Plan (Corridor Plan), which promotes transit-oriented development and aims to reduce vehicle trips by 25 percent across the corridor. As part of this role, the TMA evaluates vehicle trip generation for member projects, supports implementation of Transportation Demand Management (TDM) programs, and works with the City of San Mateo to assess compliance with project Conditions of Approval (COA). Figure 1 illustrates the Corridor Plan area.

During project entitlement, trip generation is estimated based on standard industry methodologies and adjusted to reflect project-specific characteristics such as land use, density, proximity to transit, and planned TDM programs. These analyses inform each project’s COAs, which establish trip generation thresholds that must be met over the life of the project.

Each project is subject to both short-term and long-term trip generation thresholds. Shortterm thresholds reflect current development conditions, while long-term thresholds are based on full buildout of the Corridor Plan area. In some cases, long-term thresholds are tied to planned infrastructure improvements, including the 25th Avenue Grade Separation Project, which introduced new roadway connections within the corridor.

TMA member projects are also required to implement TDM plans that identify strategies to reduce vehicle trips based on project-specific characteristics and transportation access.

This report documents TMA activities during 2025, which include:
• The 2025 trip generation analysis
• A summary of TDM programs and member practices
• A summary of responses to the 2025 TMA member survey
2025 Updates
Throughout 2025, the TMA held periodic meetings to coordinate the traffic count study and share updates among TMA members (see Appendix A for meeting minutes). Development within the Corridor Plan area is nearing completion, with most projects now built and occupied (see Figure 2). As a result, TMA activities during the year focused primarily on monitoring the performance of completed developments.

In October 2024, MidPen Housing Corporation acquired the 2000 Delaware property adjacent to its existing Delaware Pacific development and renamed it Delaware Atlantic.

The two sites share amenities and operate under a single trip generation threshold. The 2025 traffic counts represent the first monitoring period reflecting this ownership and operational structure.
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5 Figure 1: TMA Corridor Plan Area
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6 Figure 2: TMA Member Projects & Status
Project Name Owner Status Land Use Built
Azara Four Corners
Prop. Complete Residential 74 units
Station Park
Green Essex Complete
Residential 599 units
Commercial 27,886 SF
400|450 Concar Diamond Prop. Complete Commercial 305,928 SF Delaware Pacific MidPen Housing Complete Residential 60 units Delaware Atlantic MidPen Housing Complete Residential 60 units Mode Apartments Sares Regis Complete Residential 119 units Montara Bridge Housing Complete Residential 68 units
The Nueva School The Nueva
School Complete Educational 134,345 SF
Peninsula Station MidPen Housing Complete
Residential 68 units
Commercial 2,000 SF
Bay Meadows Wilson Meany Partial
Commercial 1,041,595 SF
Residential 913 units
Franklin
Templeton
Franklin
Templeton Complete Commercial 245,260 SF
1 2
3 4
5 6
7 8
9 10
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7 2025 Trip Generation Analysis
As part of its annual activities, the TMA evaluates vehicle trip generation to assess compliance with thresholds established in project COAs. Projects are subject to shortterm thresholds based on current development conditions and long-term thresholds based on full buildout of the Corridor Plan area.

To support this effort, annual traffic counts are conducted during the PM peak period (4:00 to 6:00 PM). This consists of cordon counts for Bay Meadows Phase II area and driveway counts for individual projects outside of that cordon area (see Figure 3 for count locations).

The peak hour within this two-hour period is identified based on observed traffic volumes, and trips during that hour are compared to applicable thresholds to assess compliance.

Hexagon Transportation Consultants, Inc. conducted the 2025 Traffic Count Study (see Appendix B) to evaluate trip generation. This section summarizes the results of the study.

Figure 3: Traffic Count Locations
Count Locations
Driveway
Cordon Area
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8 TMA Project Trip Generation
Driveway counts were conducted on Wednesday, October 15, 2025, during the PM peak period (4:00 to 6:00 PM) to determine peak-hour trip generation for each project. Tube counters were placed at all entrances and exits to capture all vehicles entering and exiting during the count period.

Figure 4 shows the peak-hour trip generation for each project and compares results to the trip generation thresholds, and Figure 5 summarizes trip generation history. Overall, most projects remained within their short-term thresholds, indicating continued compliance.

Two projects exceeded their thresholds. Azara exceeded its threshold for the first time (27 PM peak-hour trips vs. threshold of 25). Delaware Pacific / Atlantic generated 56 PM peakhour trips, slightly exceeding the threshold of 52 trips. This represents an improvement for the Delaware Pacific / Atlantic property compared to prior years and is the lowest observed trip generation for the project since 2019. The property continues to work with the City and the TMA to identify and implement measures to improve compliance.

Trip generation at other projects generally remained stable or, in some cases, decreased.

The most notable change occurred at 400/450 Concar, where PM peak-hour trips decreased from 211 in 2024 to 26 in 2025 following the departure of its primary tenant.

Figure 4: 2025 TMA Project Trip Generation (PM Peak Hour) Project1 Land Use Quantity2 ITE Trip
Generation
Short-Term
Trip Threshold
Long-Term
Trip Threshold 2025 Trip
Counts
% Trips % Trips
Peninsula Station BMR Apartments
Commercial
68DU
2,698 SF 61 35% 40 54% 28 26
Delaware Pacific /
Delaware Atlantic BMR Apartments 120DU 74 30% 52 47% 39 56 Mode Apartments 119DU 69 25% 52 40% 41 34
400/450 Concar Office 305,715 SF 484 25% 363 25% 363 26 Station Park Green
Apartments
Office
Retail
599DU
11,000 SF
26,000 SF
450 25% 338 32% 306 235
Franklin Templeton Office 813,683 SF 8333 31% 575 31% 575 247 Azara Apartments 74DU 33 25% 25 40% 20 27
1 Montara Apartments and The Nueva School are located in the Bay Meadows Phase II cordon area. 2 DU = dwelling units; SF = square feet. 3 Estimated by Hexagon Transportation Consultants, Inc. based on driveway counts and ITE Trip Generation factors.
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9 Figure 5: TMA Project Trip Generation History (PM Peak Hour) Project
ShortTerm Trip
Threshold
Trip Counts
2013 2014 2015 2016 2017 2018 2019 2021 2022 2023 2024 2025 Peninsula Station 40 31 28 19 34 29 32 25 36 36 35 35 26 Delaware Pacific /
Delaware Atlantic 52 22 20 67 58 71 51 58 67 57 67 56
Mode 52 30 35 25 32 37 41 33 31 31 34
400/450 Concar 363 101 105 186 26 108 202 211 26
Station Park
Green 338 71 144 148 249 244 277 235
Franklin
Templeton 575 388 143 326 484 307 247
Azara 25 8 25 25 24 27
Bay Meadows Trip Generation
Cordon counts were conducted on Thursday, October 16, 2025 during the PM peak period (4:00 to 6:00 PM) to determine peak-hour trip generation for Bay Meadows Phase II. Figure 6 shows the six count locations, or gateways.

Driveway counts were also conducted at
the Event Center parking lot and the
Clean Water project construction
driveway. These two sites are not part of
Bay Meadows Phase II and thus
excluded from cordon counts.

Cordon counts included both screenline
counts and automatic license plate
recognition (ALPR) data. Screenline
counts, which measure vehicles
crossing a defined boundary, captured
all vehicles entering and exiting the area
(total trips). ALPR data was used to track
vehicle movements between gateways
and identify trips passing through.

To determine trip generation for the Bay
Meadows Phase II area, through trips
identified from the ALPR data, along with
trips generated by the Event Center and
Clean Water project, were subtracted
from total trips.

Figure 6: Bay Meadows Cordon Count Locations
1 2
3 4
5 6
Event Center
Clean Water Project
# Count Location
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10 Total Trips (Screenline Counts)
Screenline counts were used to identify the peak hour of gateway traffic, which was determined to be 5:00 PM to 6:00 PM. During this hour, a total of 4,156 vehicles were observed entering and exiting the study area across all gateways. Figure 7 presents peakhour counts by gateway, including inbound and outbound volumes at each location.

Figure 7: Screenline Counts by Gateway (PM Peak Hour)
O1 O2 O3 O4 O5 O6 TOTAL

NB SB NB SB EB WB EB WB EB WB EB WB
Entering 266 289 357 159 287 591 1,949
Exiting 531 278 255 234 470 439 2,207
TOTAL 531 266 289 278 357 255 234 159 287 470 439 591 4,156 Through Trips (ALPR Analysis)
ALPR data was used to track vehicle movements between gateways and identify through trips—defined as vehicles passing through the study area without stopping. By matching license plates observed at multiple gateways, paired trips were identified and travel times between gateways analyzed. Figure 8 shows the average travel time between gateways.

Paired trips with traveltimes exceeding the average by more than 1 to 2 minutes were assumed to have made a stop within the study area. These trips were not classified as through trips and account for approximately 11 percent of paired trips.

Figure 9 summarizes the results of the through trip analysis. During the PM peak hour, an estimated 1,840 through trips were identified, representing approximately 44 percent of total trips entering and exiting the Bay Meadows Phase II area.

Figure 8: Average Travel Times by Travel Path (PM Peak Hour) TO GATEWAY

FROM GATEWAY
O1
Southbound
O2
Northbound
O3
Eastbound
O4
Westbound
O5
Eastbound
O6
Westbound
O1
Northbound 5:30 1:11 2:26 5:20 5:43
O2
Southbound 5:09 4:18 2:32 0:47 1:46
O3
Westbound 0:46 5:38 1:38 - 5:22
O4
Eastbound 2:17 6:01 1:26 - 3:55
O5
Westbound 5:07 1:46 4:34 - 0:59
O6
Eastbound 4:27 2:01 3:32 5:04 0:48
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11 Figure 9: Through Trips by Gateway (PM Peak Hour)
O1 O2 O3 O4 O5 O6 TOTAL

NB SB NB SB EB WB EB WB EB WB EB WB
Entering 118 168 168 38 104 324 920
Exiting 172 139 92 83 286 148 920
TOTAL 172 118 168 139 168 92 83 38 104 286 148 324 1,840 Adjusted Trip Generation Results
Screenline counts identified a total of 4,156 trips entering and exiting study area during the PM peak hour. However, not all these trips are associated with Bay Meadows Phase II.

The ALPR analysis determined that approximately 1,840 of these trips were through trips and therefore not generated by Bay Meadows Phase II. In addition, five trips generated by the Event Center were excluded. No trips were generated by the Clean Water project.

After excluding these trips, the remaining trips represent estimated Bay Meadows Phase II trip generation. As shown in Figure 10, the estimated PM peak hour trip generation is 2,311 trips, approximately 80 percent of the short-term threshold of 2,878 trips. This represents a decrease from the prior year (2,454 trips). Bay Meadows Phase II therefore continues to comply with applicable COAs.

Figure 10: Bay Meadows Phase II Trip Generation History (PM Peak Hour) Short-Term
Threshold
Trip Counts
2019 2021 2022 2023 2024 2025
Entering 1,956 2,423 1,949
Exiting 2,119 2,515 2,207
Subtotal 4,075 4,938 4,156
Less Event Center &
Construction Trips -29 -6 -5
Less Through Trips -1,868 -2,478 -1,840
TOTAL 2,878 2,113 2,167 2,995 2,178 2,454 2,311
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12 TDM Programs
In addition to monitoring trip generation, the TMA supports implementation of Transportation Demand Management (TDM) programs across member projects. These programs are intended to reduce reliance on single-occupant vehicle travel and support sustainable modes such as transit, walking, bicycling, and ridesharing.

This section summarizes TDM plan requirements, implementation across TMA member projects, and findings from the 2025 TMA member survey.

TDM Plans
Each TMA member's trip reduction thresholds are set on a project-by-project basis during the city's approval process and recorded as Conditions of Approval (COA). Before receiving city approval, each development must submit a TDM Plan prepared by a qualified transportation consultant. These plans estimate how many vehicle trips a project will generate and how many can be reduced through bike, transit, parking management, and amenity programs. Many earlier TDM Plans used URBEMIS (Urban Emissions Model), a California-specific tool that adjusts standard trip generation rates based on local conditions such as land use density and transit access.

These TDM Plans form the basis for each project's trip reduction targets. Figure 11 lists all completed TMA projects, the status of their TDM Plans, and associated trip reduction targets. While the trip generation analysis presented in the previous section focuses on short-term thresholds, TDM plans also include medium- and long-term targets that reflect future development conditions and full buildout of the Corridor Plan area. Short-term targets for most TMA members reflect a 25% reduction from projected net new trips, consistent with the Corridor Plan. Long-term targets are typically higher, as they account for factors beyond the project itself, including Caltrain electrification, increased neighborhood density, expanded bicycle infrastructure, and the completed Hillsdale Station grade separation.

The Delaware Pacific project illustrates the typical process, where a TDM Plan establishes the trip reduction targets and a separate Traffic Analysis documents them. Most TMA member projects follow this same general pattern. Franklin Templeton is a notable exception: its trip reduction requirement was set specifically to mitigate impacts at nearby intersections, resulting in the same target for both short- and long-term periods. Once established at approval, these thresholds serve as the benchmarks against which each member's annual trip counts are measured in this report. 74 of 756
13 Figure 11: TMA Project TDM Plan Status
Project Land Use Quantity TDM Plan
Status
Trip Reduction Threshold
Short Medium Long
400/450 Concar Office 305,715 SF Complete 25% 25%
Azara Apartments 74 DU Complete 25% 40%
Bay Meadows Phase II4
Residential5
Office
Educational
Retail
913DU
1,011,385 SF
134,345 SF
14,224 SF
Complete 10% 16% 25%
Delaware Pacific /
Delaware Atlantic BMR Apartments 120 DU Complete 30% 47% Franklin Templeton Office 813,683 SF Complete 31% 31%
Mode Apartments 119 DU Complete 25% 40%
Peninsula Station BMR Apartments
Commercial
68 DU
2,698 SF Complete 35% 54%
Station Park Green
Apartments
Office
Retail
599 DU
11,000 SF
26,000 SF
Complete 25% 32%
TDM plans across the projects include a range of strategies designed to reduce reliance on single-occupant vehicle travel. Common program categories (listed from least to most common) include:
• Bicycle Facilities: Secure bicycle parking and supportive amenities • Transit Programs: Subsidized transit passes and shuttle services • Commute Coordination: On-site transportation coordinators and commute resources
• Parking Management: Reserved parking for carpools, vanpools, and/or car share and parking cash-out
• Flexible Work Arrangements: Telework and flexible schedules • Other: Car share programs or partnership, subsidized rideshare (e.g., Uber/Lyft), guaranteed ride home programs
4 Montara Apartments and Nueva School are located within the Bay Meadows Phase II area and subject to its Traffic Management Plan. The Nueva School also has a project-specific transportation management plan that includes additional details related to school operations. 5 Bay Meadows Residential consists of a mix of apartments, townhomes, and single-family homes. 75 of 756
14 TDM Survey Results
In addition to documenting TDM plans, the TMA conducts an annual survey of its members to collect information on transportation programs and services offered to their residents, tenants, and/or employees. The results from the survey are summarized below. See Appendix B for a full report.

The survey was distributed in November 2025, and responses were received from 11 of the 12 completed projects. Franklin Templeton did not submit a response.

Occupancy
Residential occupancy remained high—above 90 percent for all residential projects.

Commercial occupancy decreased at Bay Meadows (from 95 percent in 2024 to 86 percent in 2025). Occupancy at 400/450Concar also decreased from 80% in 2024 to 53% in 2025 due to the departure of the primary tenant. This drop in occupancy also reflects the significant decrease in vehicle trips observed during the PM peak hour driveway count.

TDM Program Management
Six members reported in-house management; four noted they do not provide formal TDM programming. One indicated that their commercial tenants were responsible for managing their own TDM programs.

TDM Program Implementation
The TDM programs and amenities offered on-site align with what projects committed to in their TDM plans. Figure 12 summarizes the TDM programs and amenities offered across all projects.
• Bike Facilities: Ten members offered secure bicycle storage and/or bicycle racks. A few members provided related features such as bicycle repair, safety education, and shower facilities.
• Transit Programs: Three members offered transit provisions, including subsidized transit passes and an employer shuttle.
• Parking Management: Six members offered electric vehicle (EV) charging stations, which are now required by code. Two members charged for parking, and another two members provided designated carpool/vanpool parking.
• Amenities: Three members offered amenities that support delivery services and another three members provide family supportive amenities. 76 of 756
15 Of the programs offered, members indicated the following being the most effective in reducing drive-alone trips.
• Secure bike storage (5)
• Fully-subsidized transit passes (3)
• EV charging stations (2)
• Bike racks (2)
• Delivery amenities (1)
• Designated carpool/vanpool parking (1)
• Charged parking (1)
• Pedestrian-oriented uses on ground floor (1)
Distribution of TDM Program Information
Members most commonly distribute TDM information through move-in or lease materials (6), email communications (5), and bulletin boards or kiosks (5), with some use of info sessions (3) and minimal use of internal websites (1). Two members indicated they do not distribute TDM information.

TDM Program Performance
Six members tracked performance of their TDM programs – two used parking utilization, and four used program participation. The remaining members do not track performance.

Additional Comments
Bay Meadows Commercial noted that construction work on South Delaware impacted access to their property. Nueva School praised improvements at the Hillsdale Caltrain Station, which improved accessibility for both faculty and students.

Conclusion
The 2025 monitoring results indicate that most TMA member projects continue to operate within their established trip generation thresholds, demonstrating overall compliance with their Conditions of Approval. While a small number of projects exceeded their thresholds, these instances were limited and, in some cases, reflect improvements compared to prior years. Bay Meadows Phase II also remained below its allowable threshold.

TDM program implementation in 2025 remains consistent with prior years and continues to support compliance with project Conditions of Approval, while providing additional context on travel behavior within the Corridor Plan area.

As development within the Corridor Plan area approaches full buildout, the TMA’s role will continue to focus on monitoring performance and supporting ongoing compliance with project requirements.
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16 Figure 12: On-Site TDM Programs
Project
Bike Transit Parking Management Amenities
Bike Racks
Secure
Bike
Storage
Bike Repair
Stations Showers Bike Safety Classes
Subsidized
Transit
Pass
Employer
Shuttle
EV
Charging
Charged
Parking
Carpool/
Vanpool
Parking
Delivery
Amenities
FamilySupportive
Amenities
Pedestrian
-Oriented
Uses
400/450 Concar
Azara X X X X X X
Bay Meadows
Commercial X X X X X X
Bay Meadows
Residential X X X X X
Delaware Atlantic X X X
Delaware Pacific X X X X
Franklin
Templeton6
Mode X X X X X X
Montara X X X
Nueva School X X X X X X
Peninsula Station X X X X
Station Park
Green X X X
TOTAL 10 9 2 2 1 3 1 6 2 2 3 3 1
6 Franklin Templeton did not complete the 2025 Survey.
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A
Appendix A – TMA Information
2025 TMA Membership List
2025 TMA Directors & Officers
2025 TMA Stakeholder Contacts
2025 Meeting Minutes
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San Mateo Rail Corridor TMA Membership
(data as of 1/2026)
Member Projects (Approved or Built)
Units to be Built Units Built/Occupied Planned SF Built/Occupied SF Planned SF Built/Occupied SF 400 Concar (Diamond Properties) 95,813
450 Concar (Diamond Properties) 210,115
Azara (Four Corners Properties) 74
Bay Meadows Residential (HOA) 913
Bay Meadows Retail 14,224 30,210
Bay Meadows Station 1 219,831
Bay Meadows Station 2 (Guidewire) 189,000
Bay Meadows Station 3 (OpenText + others) 174,000
Bay Meadows Station 4 (Survey Monkey) 210,000
Bay Meadows Station 5 (Q2 2023) 218,554
Bay Meadows MU2 (Station 6) 191,354
Bay Meadows MU3 (Station 7) 67 125,760
Delaware Pacific (MidPen Housing) 60
Delaware Atlantic (MidPen Housing) 60
Franklin Templeton (Phase 1 Expansion) 245,260
Mode Apartments (Sares Regis) 119
Montara (Bridge Housing - 2775 S. Delaware) 68
Peninsula Station (MidPen Housing) 68 2,000
Station Park Green 599 27,886
The Nueva School 134,345
Total Approved/Built 67 1,961 331,338 1,622,669 0 134,345 Prospective Members/Projects
Units Planned Units Built/Occupied Planned SF Built/Occupied SF Planned SF Built/Occupied SF Hillsdale Terraces (2790 S. El Camino Real) 64 13,978
Sares Regis (Hayward Park Caltrain) 189
Concar Passage (Brookfield Properties) 1,600 40,000
Wall Street Properties (Saratoga/Yates)
Hillsdale Mall Redevelopment
Total Proposed/Approved 1,853 0 53,978 0 0 0
Grand Total Residential 3,881 Commercial 2,007,985 Educational 134,345 Residential Commercial
Residential Commercial
Educational
Educational
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San Mateo Rail Corridor TMA List of Directors (2026)
Project Organization Status Director Alternate
400|450 Concar Diamond Investment Properties General Member Garry Gomez Nida Matias Azara Four Corners Properties General Member Dave Wilbur Bruce Burkard Bay Meadows Wilson Meany General Member Adam Hamilton Diana Singh Delaware Pacific MidPen Housing Corporation General Member Sarah Etheredge Mollie Nabor Delaware Atlantic MidPen Housing Corporation General Member Wendy Yu Mollie Nabor Franklin Templeton Franklin Templeton General Member Vacant Julie Venturi Mode Apartments Sares Regis of Northern California General Member Kyle Deshon Vanessa Smith Montara Bridge Housing General Member James Dunning Nicole Reams Peninsula Station MidPen Housing Corporation General Member Rebecca Cirelli Mollie Nabor Station Park Green Essex Property Trust General Member Rajesh Panchal Carlos Mendoza The Nueva School The Nueva School General Member Steve Osborne Terry Lee City of San Mateo Non-Voting Member Matt Fabry Jay Yu
San Mateo Rail Corridor TMA List of Officers
Director Position Project Term Expires
Sarah Etheredge Chair Delaware Pacific (MidPen) January 2028 Adam Hamilton Vice Chair Bay Meadows (Wilson Meany) January 2028 Kyle Deshon Secretary/Treasurer Mode Apartments (Sares Regis) January 2028 81 of 756
San Mateo Rail Corridor TMA Stakeholder Contact List
As of January 2026
Project Developer/Owner Status Director Director Email Alternate Alternate Email Billing Contacts (if different) 400|450 Concar
450 Concar Drive
Diamond Investment Properties
450 Concar Drive, Suite 100
San Mateo, CA 94402
(650) 776-1281
General Member Garry Gomez
Property Manager [email protected] Nida Matias [email protected] Seabreeze Management Company (residential billing)
Victoria Ellis
[email protected]
Lindsey Elizondo
[email protected]
Azara
1650 S. Delaware
Four Corners Properties
339 S San Antonio Road, Ste 2B
Los Altos, CA 94022
(650) 793-5000
General Member Dave Wilbur
Principal [email protected] Bruce Burkard Founder & Managing Partner [email protected] Bay Meadows
2750 S. Delaware Strret
(multiple addresses)
Wilson Meany
4 Embarcadero, 33rd Floor
San Francisco, CA 94111
(415) 905-5383
General Member Adam Hamilton (Vice Chair)
Project Manager [email protected] Diana Singh (commercial/retail)Portfolio Property Manager [email protected] Emily Lesk (retail billing in residential)[email protected] Delaware Atlantic
2000 S Delaware Street
MidPen Housing Corporation
303 Vintage Park Drive, Ste 250
Foster City, CA 94404
(650) 356-2915
General Member Wendy Yu
Senior Asset Manager [email protected] Mollie NaberVice President of Housing Development Strategy [email protected] Delaware Pacific
1990 S Delaware Street
MidPen Housing Corporation
303 Vintage Park Drive, Ste 250
Foster City, CA 94404
(650) 356-2915
General Member Sarah Etheredge (Chair)
Portfolio Manager [email protected] Mollie NaberVice President of Housing Development Strategy [email protected] Franklin Templeton (Phase 1)
One Franklin Parkway
Franklin Templeton
One Franklin Parkway
San Mateo, CA 94403
(925) 875-2510
General Member Vacant Julie Venturi
Senior Administrative Assistant [email protected] Mode Apartments
2089 Pacific Boulevard
Sares Regis of Northern California
520 S El Camino Real, 2nd Floor
San Mateo, CA 94402
(650) 378-2800
General Member Kyle Deshon (Secretary/Treasurer)
Asset Manager [email protected] Vanessa SmithRegional Manager [email protected] Montara
2775 S Delaware
Bridge Housing
600 California Street, Ste 900
San Francisco, CA 94108
(415) 321-4036
General Member James Dunning
Asset Manager [email protected] Nicole Reams
Director of Asset Management [email protected] Connie [email protected] Peninsula Station
2905 S El Camino Real
MidPen Housing Corporation
303 Vintage Park Drive, Ste 250
Foster City, CA 94404
(650) 356-2915
General Member Rebecca Cirelli
Senior Project Manager [email protected] Mollie NaberVice President of Housing Development Strategy [email protected] Station Park Green
430 Station Park Circle #100
Essex Property Trust
1000 Park Place, Ste 200
San Mateo, CA 94403
(650) 655-7897
General Member Rajesh Panchal
General Manager [email protected] Carlos Mendoza
General Community Manager [email protected] Belinda [email protected] The Nueva School
131 E 28th Avenue
The Nueva School
131 E 28th Avenue
San Mateo, CA 94403
(650) 350-4600
General Member Steve Osborne
Director of Facilities & Operations [email protected] Terry LeeAssociate Head of School [email protected] [email protected] (billing address)
Lourdes Garcia (finance/admin)
[email protected]
Prospective Members
Project Developer/Owner Status Director Director Email Alternate Alternate Email Hayward Park
401 Concar Drive
Sares Regis of Northern California
520 S El Camino Real, 2nd Floor
San Mateo, CA 94402
(650) 378-2800
General Member
(pending)
*City Council approved
2022
Hillsdale Terraces
2700 S El Camino Real
Hillsdale Terraces, LLC
159 El Camino Real
Millbrae, CA 94030
General Member
(pending)
*City Council approved
2017
Albert Costa
Architect for developer [email protected] LF George Holdings (developer) Passage
640 Concar Drive
Brian Myers
Nuquest Ventures, LLC
Brookfield Properties (?)
General Member
(pending)
*City Council approved
2020
Brian Myers [email protected] Julie Baigent [email protected] 82 of 756

MINUTES
SAN MATEO RAIL CORRIDOR TMA General Membership & Board of Directors Meeting January 27, 2025, 11:00 AM
Online (Zoom)

Present: Adam Hamilton – Wilson Meany (Bay Meadows)
Ali Ghatala – Essex Property Trust (Station Park Green) Carlos Mendoza – Essex Property Trust (Station Park Green) Dave Wilbur – Four Corners Properties (Azara)
Kyle Deshon – Sares Regis (Mode)
Nael Younes – Franklin Templeton
Rebecca Barnes – MidPen Housing (Peninsula Station)
Sarah Etheredge – MidPen Housing (Delaware Pacific)
Steve Osborne – Nueva School
Wendy Yu – MidPen Housing (Delaware Atlantic)
Matt Fabry – City of San Mateo
Staff: John Ford – Commute.org
Guests: Carmen Chen – Commute.org

Absent: 400/450 Concar
Montara

1. Call to Order
• The meeting was called to order by Chair Sarah Etheredge at 11:03 AM.

2. Approvals
• On a motion/second by Nael/Rebecca, the meeting minutes of September 9, 2024, were approved as presented.

3. Project Updates
• Bay Meadows (Adam) shared that Roblox moved into Stations 1 and 5. • Delaware Pacific/Atlantic (Sarah Etheredge) shared that MidPen Housing purchased the neighboring 2000 Delaware in October 2024 and renamed it to Delaware Atlantic.

Wendy Yu joins the TMA as the representative of Delaware Atlantic. • Franklin Templeton (Nael) shared that with Roblox moving to Bay Meadows, SurveyMonkey and Guidewire now occupy Roblox’s space at their property. • All other projects reported status quo conditions since the last meeting in September 2024.

4. City of San Mateo Update
• Matt will provide an updated schedule for the 28th Avenue Gap Closure project which will be sent out via email after the meeting.
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• The Transportation Planning team is understaffed with two vacant positions. As a result, several major projects such as the Citywide Complete Streets Plan and TDM Ordinance have been put on hold. The city may restructure the Transportation Planning team. • Steve asked about the status for reimplementing parking restrictions in Bay Meadows.

Matt said the City is conducting outreach to inform the community about the on-street parking restrictions. Parking citations will not be issued until late February. He also shared that the development agreement for Bay Meadows explicitly prohibits a residential permit parking program.

5. Report from Acting Executive Director (John Ford)
• John reviewed the slate of directors and financial statements for the period ending December 31, 2024. On a motion/second by Nael/Wendy, the slate of directors and statements were accepted as presented.

6. 2024 Counts and Annual Report
• John gave the group an overview of the driveway and cordon counts that were conducted on October 17, 2024, and reviewed the report provided by Hexagon Transportation Consultants who managed the count subconsultant and analyzed count data. • Automatic license plate readers (ALPRs) were used to capture license plates of vehicles entering and leaving the cordon area. Actual travel times were then compared to average travel times for each origin/destination pair to determine the number of through trips. • The annual TMA survey was emailed to all members in October 2024. All members, except Delaware Atlantic, completed the survey. Delaware Atlantic did not complete the survey due to a change in ownership at the time. All other responses will be included in the 2024 Annual Report.
• Matt asked when the TMA will present the 2024 report to the Sustainability & Infrastructure Commission. John replied that the target is April or May. • Matt shared that Katherine Sheehan is the new Deputy Director of Public Works and may attend a future TMA meeting.
• Dave requested that the report be shared. John replied that the report will be shared post-meeting via email.

7. New Business
• Budget/Dues Discussion and Approval
o John presented a draft budget for 2025 which included expenditures for the consultant’s production of the 2024 annual report (Krupka proposal), estimated costs for 2025 study counts (Hexagon estimate), up to 60 hours of admin/management time, insurance, and miscellaneous expenses. At the direction of the membership, nothing was budgeted for TDM (Transportation Demand Management) programming in 2025.
o John reminded the Board of the approved 3% annual increase, which is reflected in the draft budget.
o John shared the proposal from Krupka Consulting for creating the 2024 Annual Report. The proposed cost is $9,500, reflecting a $2,500 decrease from the previous year due to a reduction in analysis work needed since the count consultant was able to provide a more complete analysis with the 2024 count. o The 2025 budget estimates Hexagon’s work at $27,500, reflecting a 10% increase from the 2024 cost to account for a buffer.
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o The proposed budget would result in a $1,203 surplus and leave reserves of approximately $51,000 at year end.
o Dues invoices will be generated and sent to all members in February. Adjusting invoices (if necessary) will be generated and sent later in the year for projects that receive their Certificate of Occupancy mid-year. Those dues will be pro-rated based on the COO date.
o On a motion/second by Adam/Ali, the 2025 budget, dues, and Proposal for Consultant Services from Paul Krupka was approved as presented. Dues for 2025 were set as follows:

Dues Category 2025 Rate
Residential rate per unit $ 6.37
Commercial rate per rentable square foot $ 0.0240
Educational rate per square foot of buildings $ 0.0079
• No other new business was discussed.

8. Adjournment

• The meeting adjourned at 11:43 AM.
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MINUTES

SAN MATEO RAIL CORRIDOR TMA
Board of Directors Meeting
May 12, 2025, 11:00 AM
Online (Microsoft Teams)

Present: Adam Hamilton – Wilson Meany (Bay Meadows)
Steve Osborne – Nueva School
David Wilbur – Four Corners Properties (Azara)
Wendy Yu -- MidPen Housing (Delaware Atlantic)
Sarah Etheredge – MidPen Housing (Delaware Pacific/Peninsula Station) Nael Younes – Franklin Templeton
Carlos Mendoza – Essex (Station Park Green)
Kyle Deshon – Bridge Housing (Mode)
Connie Tang -- Bridge Housing (Montara)
Staff: John Ford – Commute.org
Guests: Jay Yu – City of San Mateo
Nikki Chan – City of San Mateo
Carmen Chen – Commute.org

Absent: 400/450 Concar

1. Call to Order
• The meeting was called to order by TMA Chair Sarah Etheredge at 11:02 AM.

2. Review & Approvals
• On a motion/second by Wendy/Nael, the meeting minutes of January 27, 2025, were approved as presented.

3. Project Updates
• All projects reported status quo conditions since the last meeting in January 2025.

4. City of San Mateo Update
• Jay provided an update on the Delaware Street Safe Routes to School Corridor Bicycle Improvements Project. The project includes the construction of a protected bike corridor and the removal of one travel lane on Delaware Street (from Bermuda to 25th Ave). Staff recently presented to the City Council for input and are moving forward with 100% design. The contract will be awarded in Fall 2025 to begin construction. • The 28th Avenue Gap Closure Project is at 30% design. The project will create a transit hub with the addition of a bus boarding island and protected bike lane, and intersection improvements across El Camino Rea. The community has raised concerns about the potential removal of a travel lane in each direction.
o Adam asked if there was a project webpage. Nikki provided a link (https://www.cityofsanmateo.org/4697/28th-AveHillsdale-Caltrain-Station-Bicyc) to the project and specified that the city is moving forward with Alternative C. 86 of 756

5. Report from Acting Executive Director (John Ford)
• John shared that he had not yet received the April bank statement and recommended that the Board hold off on approvals until the next meeting in September. He did review the current year's financial status which is tracking to budget. • John provided administrative updates which included insurance renewals and tax filings.

Tax filings required more effort this year due to the TMA’s taxable income exceeding $50,000, which necessitates more complex state and federal filings.

6. New Business
• 2024 Annual Report
o John shared a draft presentation for the 2024 Annual Report that will be given to the City’s Sustainability & Infrastructure Commission (S&I Commission). The presentation is tentatively scheduled for July.
o The annual report was compiled by Krupka Consulting and includes findings from driveway and cordon counts conducted on October 17th by Hexagon Transportation Consultants, and the annual TMA survey.
▪ Adam inquired if the survey results were weighted by project size and John replied that they were not.
o The counts showed that Bay Meadows was below its short-term trips threshold. o Delaware Pacific/Delaware Atlantic were above their short-term threshold. All other projects were below their short-term threshold.
o The TMA will ask the S&I Commission to accept the report and move it to the city council for final acceptance.
o Dave commented that vehicle ownership and parking utilization is lower due to increased use of food and delivery services such as Amazon and Uber. He inquired if the driveway counts distinguish such trips separately. ▪ John replied that they are treated the same as other trips and counted in driveway counts.
▪ Jay stated that commissioners might want to compare trip counts across a longer period, such as three years, and recommended that the report and presentation show more than two years.
▪ John shared that in the past, the S&I Commission was not interested in offering concessions for delivery and ride hailing trips. ▪ Sarah asked for an update on the Citywide TDM Ordinance. Jay responded that the work on the ordinance was postponed and will resume in the next fiscal year.
• Counts/Annual Report 2025
o John shared that the TMA hopes to continue contracting with Hexagon Transportation Consultants for the 2025 driveway and cordon counts. Counts will be conducted in October and will avoid the Fall break observed by the San Mateo-Foster City School District.
o Adam asked to be notified regarding potential dates so as not to overlap with Roblox Hackfest.
• No other new business was reported.

7. Adjournment
• The meeting adjourned at 11:47 AM.
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MINUTES
SAN MATEO RAIL CORRIDOR TMA Board of Directors Meeting
September 15, 2025, 11:00 AM
Online (Zoom)

Present: Adam Hamilton – Wilson Meany (Bay Meadows)
David Wilbur – Four Corners Properties (Azara)
Wendy Yu – MidPen Housing (Delaware Atlantic)
Sarah Etheredge – MidPen Housing (Delaware Pacific/Peninsula Station) Ali Ghatala – Essex (Station Park Green)
Kyle Deshon – Bridge Housing (Mode) Sares Regis
Matt Fabry – City of San Mateo
Jay Yu – City of San Mateo

Absent: 400/450 Concar
Franklin Templeton
Montara
Nueva School
Staff: John Ford – Commute.org
Guests: Carmen Chen – Commute.org

1. Call to Order
• The meeting was called to order by TMA Chair Sarah Etheredge at 11:03 AM.

2. Review & Approvals
• On a motion/second by Adam/Ali, the meeting minutes of May 12, 2025, were approved as presented.

3. Project Updates
• Bay Meadows (Adam) shared that a new mediterranean restaurant recently opened and The Breakfast Club and a juice bar will open in early October. • All remaining projects reported status quo conditions since the last meeting in May 2025.

4. City of San Mateo Update
• Jay provided an update on the Delaware Street Safe Routes to School Corridor Bicycle Improvements Project. The project includes the construction of bike facilities on Delaware Street (from 19th to Pacific Ave). The City is looking to award the construction contract after City Council approval in November. Jay shared that the City Council opted to retain two vehicle travel lanes in each direction from Bermuda Dr to Saratoga Dr, which would result in the removal of 12 parking spaces on the Eastside of Delaware to facilitate additional width needed for the travel lanes. As a result, a portion of Pacific Blvd will have angled parking to replace some of the spaces that will be removed. 88 of 756

o Adam asked how bike lane will be accommodated. Jay replied that aside from the portion from 28th Ave to Pacific Blvd would be a bike boulevard, the remainder of the project area would be a Class IV protected bike lane. o Matt shared that the City will discourage delivery trucks parking in bike lanes by notifying Amazon and UPS to park in driveways instead of bike lanes. A loading zone will also be installed near the Mode Apartments to alleviate this issue. • The 19th Ave Fashion Island Multimodal Complete Street Project will include a Class IV bike facility from Pacific Blvd to Mariners Blvd. The City is also looking into relieving congestion during the PM Peak at eastbound 19th Avenue. Design will be complete in spring 2026.
• The 28th Avenue Gap Closure Project is on pause due to staffing shortage. The City is planning to restart outreach in October. The project will create a transit hub with the addition of a bus boarding island and protected bike lane, and intersection improvements across El Camino Real.
• Jay also shared that the long-term thresholds for Bay Meadows is dependent on the completion of MU2 and MU3.
o Adam shared that he is hopeful for the completion of those two buildings, but there is no definitive timeline.

5. Report from Acting Executive Director (John Ford)
• John reviewed the financial statements for the period ending August 31, 2025. On a motion/second by Wendy/Kyle, the statements were accepted as presented. • John provided administrative updates which included SOI filing and tax preparation for 2025.

6. New Business
• Annual Report Presentation to SIC
o John reviewed the presentation of the Annual Report shared at the Sustainability & Infrastructure Committee (SIC) meeting on September 10, 2025. The SIC recommended City Council to accept the report as presented. The SIC was also interested in opportunities to survey tenants. John shared that tenant surveys are not required for TMA members.
o Adam asked for a copy of the Bay Meadows Residential response on the Annual TMA Survey. Carmen will provide a copy.
o Matt added that SIC is interested in which TDM measures are effective in reducing trips, which will help inform the creation of a Citywide TDM Ordinance, which is currently on hold due to staffing shortages.
o Jay shared that that SIC was pleased with Delaware Atlantic providing SamTrans Way2Go passes to residents.
• Counts/Annual Report 2025
o John reviewed the requirements and protocols for conducting annual traffic counts at all member locations.
o John shared that the TMA received a proposal from Hexagon, the previous year’s count consultant. The proposal is $25,000 for the 2025 counts, which was the same as last year.
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o Adam asked if there were any upcoming events at the park that may affect counts.
 Jay will check with the Parks & Recreation Department for potential conflicts.
o On a motion/second by Adam/Ali, the proposal from Hexagon was unanimously accepted as presented. The board instructed John to proceed with contracting Hexagon for the project.
• Election of Secretary/Treasurer
o John shared that with Nael leaving Franklin Templeton, there is a vacant position for the Secretary/Treasurer.
o Kyle volunteered to be the new Secretary/Treasurer.
o On a motion and second by Adam/Wendy, Kyle Deshon was unanimously approved as the new Secretary/Treasurer.
• Meeting Dates for 2026
o John shared the calendar for meetings in 2026. The next meeting will be on Monday, January 26, 2026. John will distribute the meeting calendars via Outlook invitation.
• No other new business was discussed.

8. Adjournment
• The meeting adjourned at 11:50 AM.
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B
Appendix B – TMA Count Study
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Memorandum
Date: November 14, 2025
To: Mr. John Ford, San Mateo Rail Corridor TMA
From: Kai-Ling Kuo, Ollie Zhou
Subject: 2025 Annual Counts for the San Mateo Rail Corridor TMA Hexagon Transportation Consultants, Inc. has completed the 2025 annual count analysis for the San Mateo Rail Corridor TMA. The purpose of the traffic counts is to determine the trip generation for seven developments in the TMA and the trip generation for the Bay Meadows Phase II. As part of the conditions of approval, the developments in the Rail Corridor/Bay Meadows area are required to conduct annual PM peak-hour trip monitoring based on cordon counts for the Bay Meadows Phase II and driveway counts for the rest of the developments in the TMA. This memorandum summarizes the data analysis and findings for the traffic counts.

Data Collection
For the seven developments in the TMA, trip generation/driveway counts during 4-6 PM on October 15, 2025 for the following sites:
• Peninsula Station – 2901 S. El Camino Real. (D1, D2)
• Delaware Pacific/Delaware Atlantic – 1990 & 2000 S. Delaware St. (D3, D4, D5, D6) • Mode by Alta – 2089 Pacific Blvd. (D7)
• 400/450 Concar – 400 & 450 Concar Dr. (D8, D9)
• Station Park Green – 430 Station Park Circle (D10, D11, D12). D12 should be placed on Garvey Way south of an adjacent garage entrance on the east side of Garvey Way, so it doesn’t count the trips to the garage.
• Azara – 1650 S. Delaware Street (D13)
• Franklin Templeton (D14, D15, D16, D17)
D# represents the driveway count location associated with each site (see Figure 1).

For the Bay Meadows Phase II developments, cordon counts were collected at six gateway locations (C1 to C6 shown in Figure 2) during 4-6 PM on October 16, 2025. Additionally, driveway counts were collected for the Event Center parking lot and the Clean Water project construction driveway (D18 and D19 on Figure 2) because trips associated with these two sites are not part of the Bay Meadows Phase II developments and should be subtracted from the gateway cordon counts.

The gateway cordon counts include both screenline and ALPR (automated license plate recognition) counts. Screenline counts can accurately capture all vehicles entering and exiting the gateways and are used to identify the peak hour for the gateway traffic. Once the peak hour is identified (5 PM to 6PM), ALPR counts were used to develop the origin-destination (through trip) matrix for the peak hour. The screenline counts are used to estimate the number of total trips entering and exiting the Bay Meadows Phase II area, while the ALPR counts are used to estimate the through trips that are not associated with the Bay Meadows Phase II developments. 92 of 756
2025 Annual Counts for the San Mateo Rail Corridor TMA November 14, 2025 Page | 2
Through trips and the trips from the Event Center parking lot and the Clean Water project construction site are then subtracted from the total trips to derive the trip generation for the Bay Meadows Phase II developments.

Based on the total gateway counts, the ALPR counts (4,056 vehicles) captured about 98% of screenline counts (4,156 vehicles) during 5 PM to 6 PM.

Figure 1
TMA Developments Count Locations
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Figure 2
Bay Meadows Phase II Count Locations
TMA Trip Generation
Table 1 shows the peak-hour trip generation for each TMA site and the comparison to the trip reduction goal, and Table 2 summarizes trip generation history for the developments. The 2025 counts show that the Delaware Pacific and Delaware Atlantic site generated 56 PM peak-hour vehicle trips, which exceeds by 4 trips the short-term threshold of 52 peak hour vehicle trips. The development has only met the threshold once since 2016. 94 of 756
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The Azara site generated 27 PM peak-hour vehicle trips, which exceeds by 2 trips the short-term threshold of 25 peak hour vehicle trips. This is the first time the development exceeded the threshold.

The 400/500 Concar site generated 26 PM peak-hour vehicle trips, compared to 211 PM peakhour vehicle trips in 2024. The drop in trips is due to the primary tenant no longer occupying the building.

Table 1
2025 TMA Trip Generation
Table 2
TMA Trip Generation History
Bay Meadows Phase II Trip Generation
PM peak-hour trip generation for the Bay Meadows Phase II area is estimated based on the gateway cordon counts, which include both screenline and ALPR counts. Screenline counts are used to estimate the total number of total trips entering and exiting the Bay Meadows Phase II % Trip
Threshold % Trip Threshold
Peninsula Station BMR Apartments
Commercial
68 2,698
DU
SF 61 35% 40 54% 28 26
Delaware Pacific
Delaware Atlantic
BMR Apartments
BMR Apartments
60 60
DU
DU 74 30% 52 47% 39 56
Mode Apartments 119 DU 69 25% 52 40% 41 34
400/450 Concar Office 305,715 SF 484 25% 363 25% 363 26 Station Park Green
Apartments
Office
Retail
599
11,000
26,000
DU
SF
SF
450 25% 338 32% 306 235
Franklin Templeton Office 813,683 SF 833
(Note 1) 31% 575 31% 575 247
Azara Apartments 74 DU 33 25% 25 40% 20 27
Note 1
Long-Term Trip
Reduction Goal 2025 Counted
Trip Generation
(PM Peak)
Trip generation number was estimated by Hexagon Transportation Consultants, Inc. for the Mitigated Negative Declaration (MND) for the Franklin Templeton Phase I Expansion project based on Hexagon driveway counts and ITE Trip Generation factors. (City of San Mateo, Mitigated Negative Declaration, Franklin Templeton SPAR, PA16-084, June 19, 2017, page 49).

Project Land Use Quantity Units
ITE Trip
Generation
(PM Peak)
Short-Term Trip
Reduction Goal
2013 2014 2015 2016 2017 2018 2019 2021 2022 2023 2024 2025 Peninsula Station 40 31 28 19 34 29 32 25 36 36 35 35 26 Delaware Pacific
Delaware Atlantic 52 N/A 22 20 67 58 71 51 58 67 57 67 56 Mode 52 N/A N/A 30 35 25 32 37 41 33 31 31 34
400/450 Concar 363 N/A N/A N/A N/A 101 105 186 26 108 202 211 26 Station Park Green 338 N/A N/A N/A N/A N/A 71 144 148 249 244 277 235 Franklin Templeton 575 N/A N/A N/A N/A N/A N/A 388 143 326 484 307 247 Azara 25 N/A N/A N/A N/A N/A N/A N/A 8 25 25 24 27
Project
Short-Term
Trip Threshold
(PM Peak)
Counted Trip Generation (PM Peak Hour)
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area, while the ALPR counts are used to estimate the through trips that are not associated with the Bay Meadows Phase II developments.

Additionally, driveway counts were collected for the Event Center parking lot and the Clean Water project construction driveway because trips associated with these two sites are not part of the Bay Meadows Phase II developments.

Through trips and the trips from the Event Center parking lot and the Clean Water project construction site are then subtracted from the total trips to derive the trip generation for the Bay Meadows Phase II developments.

Total Trips
The cordon counts show a total of 4,156 trips entering and existing the Bay Meadows Phase II area during the PM peak hour (see Table 3). The peak-hour counts were 53% of the PM period counts.

Table 3
Peak-Hour Cordon Counts by Gateway
Of these total counts, 5 trips were generated by the Event Center parking lot (D18) with no trips generated by the Clean Water project construction site (D19).

Through Trips
To estimate and validate the through trips from the ALPR counts, the travel time for each vehicle traveling between the gateways was examined. With the comparison of the travel time for all vehicles traveling between each O-D pair, the vehicles that have a longer travel time between the gateways were assumed to make a stop or new trip within this time frame and were excluded from the through trip counts. As a result, approximately 11% of O-D trips are not considered as through trips. Table 4 shows the average travel time for the through trips between the gateways. Based on the travel time for these through trips, the maximum travel time for most O-D pairs are about 1 to 2 minutes longer than the average ravel time, depending on the distance of the O-D gateways and number of traffic signals along the routes. It is unlikely for a vehicle to make a stop or new trip within this time frame.

For the O-D pair without average travel time shown in Table 4, there was no through trip traveling between the gateways.

O1
Northbound
O1
Southbound
O2
Northbound
O2
Southbound
O3
Eastbound
O3
Westbound
O4
Eastbound
O4
Westbound
O5
Eastbound
O5
Westbound
O6
Eastbound
O6
Westbound TOTAL
Entering
Study Area 266 289 357 159 287 591 1,949
Leaving
Study Area 531 278 255 234 470 439 2,207
TOTAL 531 266 289 278 357 255 234 159 287 470 439 591 4,156 CORDON COUNTS BY GATEWAY (PM Peak Hour Vehicle Trips)
Gateway
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Table 4
Average Travel Times by Travel Path (PM Peak Hour)
Table 5 shows the peak-hour through trip matrix, and Table 6 summarizes the peak-hour through trips by gateway.

Because the ALPR counts were 98% of screenline counts, to match the screenline counts, the through trips from the ALPR counts were factored upwards by 2.5%. The adjusted through trip estimate is 1,840 through trips during the PM peak hour. The through trips were approximately 44% of the total trips.

Table 5
Peak-Hour Through Trip Matrix
O1
Southbound
O2
Northbound
O3
Eastbound
O4
Westbound
O5
Eastbound
O6
Westbound
O1
Northbound 5:30 1:11 2:26 5:20 5:43
O2
Southbound 5:09 4:18 2:32 0:47 1:46
O3
Westbound 0:46 5:38 1:38 - 5:22
O4
Eastbound 2:17 6:01 1:26 - 3:55
O5
Westbound 5:07 1:46 4:34 - 0:59
O6
Eastbound 4:27 2:01 3:32 5:04 0:48
Average TRAVEL TIME BY GATEWAY AND PATH (min:sec)
To Gateway
From Gateway
O1
Southbound
O2
Northbound
O3
Eastbound
O4
Westbound
O5
Eastbound
O6
Westbound Total
O1
Northbound 85 68 5 9 5 172
O2
Southbound 47 9 1 4 78 139
O3
Westbound 35 21 30 0 6 92
O4
Eastbound 11 4 66 0 2 83
O5
Westbound 14 25 14 0 233 286
O6
Eastbound 11 33 11 2 91 148
Total 118 168 168 38 104 324 920
Peak-Hour OD/Through Trips, adjusted with a Screenline to ALPR Ratio (1.025) To Gateway
From Gateway
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Table 6
Peak-Hour Through Trips by Gateway
Peak-Hour Trip Generation
The derivation of Study Area trip generation is summarized below.

Trips ENTERING: 1,949
Trips LEAVING: 2,207
Subtotal TRIP ENDS: 4,156
Less Construction/Event Center TRIP ENDS: -5
Less THROUGH TRIP’S TRIP ENDS: -1,840
TRIP GENERATION: 2,311
Trip Threshold: 2,878
The current peak-hour trip generation value is approximately 80% of the maximum trip threshold (2,878 PM peak-hour vehicle trips) allowed under the COA for the mid-term stage.

Table 7 summarizes trip generation history for the Bay Meadows Phase II area.

Table 7
Bay Meadows Phase II Trip Generation History
O1
Northbound
O1
Southbound
O2
Northbound
O2
Southbound
O3
Eastbound
O3
Westbound
O4
Eastbound
O4
Westbound
O5
Eastbound
O5
Westbound
O6
Eastbound
O6
Westbound TOTAL
Entering
Study Area 118 168 168 38 104 324 920
Leaving
Study Area 172 139 92 83 286 148 920
TOTAL 172 118 168 139 168 92 83 38 104 286 148 324 1,840 PM Peak Hour Through Trips by Gateway
Gateway
2019 2021 2022 2023 2024 2025
Trips ENTERING 1,956 2,423 1,949
Trips LEAVING 2,119 2,515 2,207
Subtotal TRIPS 4,075 4,938 4,156
Less Event and Construction TRIPS -29 -6 -5
Less THROUGH TRIPS -1,868 -2,478 -1,840
TRIP GENERATION 2,113 (a) 2,167 (a) 2,995 (a) 2,178 2,454 2,311 Trip Threshold
Year
2,878
PM Peak Hour Cordon Counts
(a) Based on the trips reported in the 2001 and 2002 Annual TMA Reports. 98 of 756
C
Appendix C – 2025 Member Survey
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# OTHER (PLEASE SPECIFY) DATE
There are no responses.
11 responses
Please select the project site you are completing this survey for. If you manage multiple sites listed below, you will need to complete a separate survey for each site.

Q1
1 1
1 1
1 1
1 1
1 1
1 400/450 Concar
Azara
Bay Meadows Commercial
(Office and Retail)
Bay Meadows Residential
Delaware Atlantic (MidPen
Housing)
Delaware Pacific (MidPen
Housing)
Mode Apartments
Montara
Nueva School
Peninsula Station (MidPen
Housing)
Station Park Green
0 0.1 0.2 0.3 0.4 0.5 0.6 0.7 0.8 0.9 1
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Q3 Estimate the average number of faculty and staff that are on-site on a normal school day.

Answered: 1 Skipped: 10
# RESPONSES DATE
1 100 12/18/2025 8:54 AM
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Q4 Estimate the number of students that are on-site on a normal school day.

Answered: 1 Skipped: 10
# RESPONSES DATE
1 450 12/18/2025 8:54 AM
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Q5 Approximately how many adults currently reside at the property? Answered: 8 Skipped: 3
# RESPONSES DATE
1 161 12/2/2025 5:18 PM
2 117 12/2/2025 5:02 PM
3 123 12/2/2025 4:48 PM
4 100 12/2/2025 10:57 AM
5 193 11/25/2025 11:22 AM
6 886 11/24/2025 1:31 PM
7 140 11/24/2025 11:35 AM
8 650 11/20/2025 2:28 PM
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# DATE
1 97 12/2/2025 5:18 PM
2 96 12/2/2025 5:02 PM
3 98 12/2/2025 4:48 PM
4 91 12/2/2025 10:57 AM
5 96 11/25/2025 11:22 AM
6 98 11/24/2025 1:31 PM
7 90 11/24/2025 11:35 AM
8 95 11/20/2025 2:28 PM
8 responses
Estimate the occupancy (in percentage terms) of your property in October 2025.

Q6
95 0 10 20 30 40 50 60 70 80 90 100
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# DATE
1 53 6/30/2026 2:42 PM
2 86 12/10/2025 10:48 AM
2 responses
Estimate the occupancy (in percentage terms) of your property in October 2025.

Q7
70 0 10 20 30 40 50 60 70 80 90 100
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Q8 Estimate the average number of on-site employees/contractors on a weekday.

Answered: 2 Skipped: 9
# RESPONSES DATE
1 4 6/30/2026 2:42 PM
2 3100 12/10/2025 10:48 AM
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Q9 Please provide a list of the tenants located at your property.

Answered: 2 Skipped: 9
# RESPONSES DATE
1 400 - WeWork / 450 - Snowflake, but building is empty 6/30/2026 2:42 PM 2 Roblox, Biograph, Upstart, Freshworks, Newmark, One Medical, Breakfast Club, sidewalk juice, Bahche, Enara Health, Clayroom, Basecamp Fitness 12/10/2025 10:48 AM
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# OTHER (PLEASE SPECIFY) DATE
1 Tenant have their own programs and pay into the Project's TMA fees 12/10/2025 10:50 AM 11 responses
Who manages your TDM programs and activities? (Select all that apply) Q10
6 4
1 In-house staff
We do not provide TDM
programming
Other (please specify)
0 1 2 3 4 5 6 7 8 9 10
Answer Choices Percentage Responses
In-house staff 55% 6
We do not provide TDM programming 36% 4
Other (please specify) 9% 1
Total 11
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11 responses
Which of the following TDM programs and amenities do you offer? (Select all that apply).

Q12
10 9
6 3
3 3
2 2
2 2
2 1
1 1
1 Bike racks
Secure bike storage
EV charging stations
Fully-subsidized transit
pass
Family supportive
amenities
Delivery amenities
Other (please specify)
Charged parking
Designated
carpool/vanpool parking
Shower facilities
Bike repair/fix-it station(s)
We do not offer any TDM
program/amenities
Employer-sponsored
shuttle
Pedestrian-oriented uses
on ground floor
Bike safety education
classes
0 1 2 3 4 5 6 7 8 9 10
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# OTHER (PLEASE SPECIFY) DATE
1 Transit screen 12/2/2025 5:10 PM
2 Transit screen 12/2/2025 4:54 PM
Answer Choices Percentage Responses
Bike racks 91% 10
Secure bike storage 82% 9
EV charging stations 55% 6
Fully-subsidized transit pass 27% 3
Family supportive amenities 27% 3
Delivery amenities 27% 3
Other (please specify) 18% 2
Charged parking 18% 2
Designated carpool/vanpool parking 18% 2
Shower facilities 18% 2
Bike repair/fix-it station(s) 18% 2
We do not offer any TDM program/amenities 9% 1
Employer-sponsored shuttle 9% 1
Pedestrian-oriented uses on ground floor 9% 1
Bike safety education classes 9% 1
Total 48
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11 responses
Of the programs offered, which do you feel are the most effective in reducing drivealone trips? (Please select up to three programs) Q13
5 3
2 2
1 1
1 1
1 Secure bike storage
Fully-subsidized transit
pass
EV charging stations
Bike racks
We do not offer any TDM
program/amenities
Pedestrian-oriented uses
on ground floor
Charged parking
Designated
carpool/vanpool parking
Delivery amenities
0 1 2 3 4 5 6 7 8 9 10
Answer Choices Percentage Responses
Secure bike storage 45% 5
Fully-subsidized transit pass 27% 3
EV charging stations 18% 2
Bike racks 18% 2
We do not offer any TDM program/amenities 9% 1
Pedestrian-oriented uses on ground floor 9% 1
Total 17
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Answer Choices Percentage Responses
Charged parking 9% 1
Designated carpool/vanpool parking 9% 1
Delivery amenities 9% 1
Total 17
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Q14 If there are TDM programs you would like to learn more about, please list them below.

Answered: 1 Skipped: 10
# RESPONSES DATE
1 Any known providers of bake safety or bike education classes would be great. Our previous vendor is no longer offering the program.
11/25/2025 11:25 AM
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# OTHER (PLEASE SPECIFY) DATE
There are no responses.
11 responses
How do you distribute information on TDM programs to your tenants, residents, and/or employees? (Select all that apply)
Q15
6 5 5
3 2
1 0
1 2
3 4
5 6
7 8
9 10
Movein/enrollment/lease
packets
Bulletin
boards/information
kiosks
Email
communications
Info sessions (e.g.
"lunch and learns",
orientations, etc.)
We do
not distribute
information on TDM
programs
Internal website
Answer Choices Percentage Responses
Move-in/enrollment/lease packets 55% 6
Bulletin boards/information kiosks 45% 5
Email communications 45% 5
Info sessions (e.g. "lunch and learns", orientations, etc.) 27% 3 We do not distribute information on TDM programs 18% 2
Internal website 9% 1
Total 22
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# OTHER (PLEASE SPECIFY) DATE
There are no responses.
11 responses
What metrics do you use to track performance of your TDM programs? (Select all that apply)
Q16
6 4
2 Performance is not
currently tracked
Program participation
Parking utilization
0 1 2 3 4 5 6 7 8 9 10
Answer Choices Percentage Responses
Performance is not currently tracked 55% 6
Program participation 36% 4
Parking utilization 18% 2
Total 12
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Q17 Please describe any construction/roadway work that may have impacted access to your property in 2025.

Answered: 5 Skipped: 6
# RESPONSES DATE
1 28th Ave train station has had a significantly improvement in the accessibility for both faculty and students, allowing everyone to reach the school much more quickly and efficiently. This positive change has enhanced our daily routines and contributed to a better overall experience for everyone involved.
12/18/2025 9:06 AM
2 City of San Mateo sewer project on S, Delaware caused a lot of traffic jams 12/10/2025 10:53 AM 3 n/a 12/2/2025 11:05 AM
4 No known impacts in 2025 11/25/2025 11:26 AM
5 N/A 11/20/2025 2:30 PM
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Q18 Please share any additional comments and/or experiences related to TDM at your project that you feel would be useful for the annual report and the TMA.

Answered: 6 Skipped: 5
# RESPONSES DATE
1 I believe that implementing safety measures such as improved signage, better lighting, and designated crosswalks would greatly enhance the safety of pedestrians in this area. 12/18/2025 9:06 AM
2 In addition to the 161 adults, there are 44 residents 17 and under at the property. 12/2/2025 5:22 PM 3 In addition to the 117 adults, there are also 32 residents 17 and under at the property. We also completed a resident survey in 2025 to collect information on mode of transportation and interest in transit passes.
12/2/2025 5:14 PM
4 In addition to the 123 adults, there are also 50 residents 17 or under who live at the property. 12/2/2025 4:59 PM 5 n/a 12/2/2025 11:05 AM
6 N/A 11/20/2025 2:30 PM
117 of 756

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: CONSENT CALENDAR Account Number: File ID: 26-11600 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026
SUBJECT:

Basin D Sanitary Sewer Rehabilitation Project — Agreement RECOMMENDATION:

Approve an agreement with Westland Contractors, Inc. for the Basin D Sanitary Sewer Rehabilitation Project in an amount not to exceed $5,318,389; establish a contingency in the amount of $1,100,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.

BACKGROUND:

The Clean Water Program (CWP) is improving the City of San Mateo’s sanitary sewer system to prevent sanitary sewer overflows and unauthorized discharge of sewage. As part of the CWP, the annual sanitary sewer rehabilitation project proactively upgrades and rehabilitates aging sewer pipes to reduce inflow and infiltration.

The Basin D Sanitary Sewer Rehabilitation Project (Project) includes those City areas designated in Basin D south of State Route (SR) 92 and southwest of Highway 101, with a smaller portion extending to north of SR92. All Basin D sewers were evaluated using video inspection, with identified defects included in the Project for repair. This work will ensure proper operation of the sewer collection system, reduce infiltration and inflow, and fix defects to prevent potential sanitary sewer overflows. The Project includes the following sewer work: pipe spot repairs, full segment pipe replacements, rehabilitation and replacement of manholes, trenchless cured-in-place pipe spot repairs, pre- and post-installation video inspections, and site restorations. Construction activities are expected to start in October 2026.

The Project was initially advertised for construction on May 14, 2026. Bids were opened on June 11, 2026. After review, staff determined the two lowest bids were non-responsive and subsequently decided to reject all bids. Formal bid rejection was completed at the July 20, 2026, City Council meeting. The Project was re-advertised for construction on July 21, 2026, and bids were opened on August 19, 2026. The engineer’s estimate was $6,650,000. Five bids were received and are listed as follows:

Contractor Bid Amount
Westland Contractors, Inc. $5,318,389
C2R Engineering, Inc. $5,352,805
Devaney Engineering, Inc. $5,752,562
Westrock Engineering $6,174,816
Bay Pacific Pipeline, Inc. $6,665,479
Staff recommends the Project be awarded to Westland Contractors, Inc. (Westland) as the lowest responsible, responsive bidder, with a bid of $5,318,389. After reviewing the bid documents, the bid package was found to be complete, and Westland was found to have the appropriate licenses. Staff also recommends establishing a contingency reserve in the 118 of 756

CITY OF SAN MATEO
amount of $1,100,000 to address any unanticipated items that may arise during construction.

BUDGET IMPACT:

Sufficient funding for this agreement and contingency is available in the Citywide Sanitary Sewer Rehabilitation Project (46S091) Collection System Improvements.

ENVIRONMENTAL DETERMINATION:

The work addressed by this administrative report is being undertaken to support the Clean Water Program. This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the Project evaluated in the PEIR and Addendum.

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Agreement
Att 2 – Bid Summary
Att 3 – Collection System Basin Delineation

STAFF CONTACT
Zach Silverman, Assistant Engineer
[email protected]
(650) 522-7308
Laura Webb, Senior Engineer
[email protected]
(650) 522-7322
Thomas W. Williams, Engineering Manager
[email protected]
(650) 522-7307
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AGREEMENT WITH WESTLAND CONTRACTORS, INC.

FOR PUBLIC IMPROVEMENT
FOR

BASIN D SANITARY SEWER REHABILITATION PROJECT
CITY PROJECT NO. 46S091
THIS AGREEMENT FOR PUBLIC IMPROVEMENTS (“Agreement”), made and entered into in the City of San Mateo, County of San Mateo, State of California, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California, (hereinafter called "City") and WESTLAND CONTRACTORS, INC., a corporation, with offices at 1300 Carroll Avenue, San Francisco, California 94124 (hereinafter called "Contractor"), entered into this day of ____________________.

RECITALS:
(a) City has taken appropriate proceedings to authorize construction of the public work and improvements or other matters herein provided, and execution of this Agreement. (b) A notice was duly published for bids for the contract for the improvement hereinafter described.
(c) After notice duly given, on the date hereof, the City awarded the contract for the construction of the improvements hereinafter described to Contractor.

IT IS AGREED, as follows:

1. Scope of Work. Contractor shall perform the work according to the Contract Book entitled:

Basin D Sanitary Sewer Rehabilitation Project
CITY PROJECT NO. 46s091

2. Contract Price. City shall pay, and the Contractor shall accept, the sum of $5,318,389.00 in full payment for the work set forth above.

Said price is determined by the prices contained in Contractor's bid, and shall be paid as described in the Contract Book. In the event work is performed or materials furnished in addition to or a reduction of those set forth in Contractor's bid and the specifications herein, such work and materials will be paid for as described in the Contract Book.

3. The Contract Documents. The complete contract consists of the following documents: this Agreement; the Notice Inviting Sealed Proposals; the Accepted Proposal; the Contract Book which includes the Special Provisions and Contract Drawings, Addendum Number 1 issued to the Contract Book, the APWA-AGC Standard Specifications for Public Works Construction, 2015 Edition, the Faithful Performance Bond, and the Labor and Material Bond (hereinafter referred to as the “contract documents”).
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All rights and obligations of City and Contractor are fully set forth and described in the contract documents. The contract documents constitute the entire contract between the parties hereto pertaining to the subject matter hereof, fully supersede any and all prior understandings, representations, warranties and agreements between the parties hereto, or any of them, pertaining to the subject matter hereof, and may be modified only by written agreement signed by all of the parties hereto.

All of the above-named documents are complementary and are intended to operate in harmony, so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. In the event of any variation or discrepancy between any portion of this Agreement and any portion of the contract documents, this Agreement shall prevail.

The precedence of the remaining contract documents will be as specified in the Contract Book.

4. Schedule. All work shall be performed in accordance with the schedule provided pursuant to the Contract Book.

5. Performance by Sureties. In the event of any termination as hereinbefore provided, City shall immediately give written notice thereof to Contractor and Contractor's sureties, and the sureties shall have the right to take over and perform the Agreement, provided, however, that if the sureties, within 5 days after giving them said notice of termination, do not give City written notice of their intention to take over the performance thereof within 5 days after notice to City of such election, City may take over the work and prosecute the same to completion, by contract or by any other method it may deem advisable, for the account, and at the expense of Contractor, and the sureties shall be liable to City for any excess cost or damages occasioned City thereby; and, in such event, City may, without liability for so doing, take possession of, and utilize in completing the work, such materials, appliances, plant and other property belonging to Contractor as may be on the site of the work and necessary therefor.

6. Legal Work Day - Penalties for Violation. Eight hours of labor shall constitute a legal day's work.

Contractor shall not require more than 8 hours labor in a day and 40 hours in a calendar week from any person employed by Contractor in the performance of such work unless such excess work is compensated for at not less than 1-1/2 times the basic rate of pay. Contractor shall forfeit as a penalty to City the sum of $25.00 for each laborer, workman or mechanic employed in the execution of this contract by Contractor, or by any subcontractor for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than 8 hours in any calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 and 1816, inclusive, of the Labor Code of the State of California.

7. Prevailing Wage Scale. The prevailing wage scale as determined by the Director of Industrial Relations of the State of California, in force on the day the bid was announced, will be the minimum paid to all craftsmen and laborers working on this project. Contractor shall also require any subcontractors who work or provide any services related to the project to pay all persons performing labor or rendering service under said subcontract or other arrangement at least the general prevailing rate of wages, determined as set forth herein for the respective crafts and employments, including such wages for holiday and overtime work. A copy of the correct determination will be posted at the job site. It is 121 of 756
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understood that it is the responsibility of Contractor to determine the correct scale. Copies of the prevailing wage rates are on file at the City Clerk's office, however, errors or defects in the materials in the City Clerk's office will not excuse a bidder's failure to comply with the actual scale then in force.

Contractor must submit certified payrolls to the Department of Industrial Relations in accordance with Labor Code Section 1776.

Contractor agrees to comply with the City’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator.

8. Senate Bill 854 Compliance Required. In accordance with Labor Code Sections 1725.5 and 1771.1, all contractors and subcontractors must be registered with the Department of Industrial Relations.

In accordance with Labor Code Section 1771.4 the contractor must post job site notices as required by regulation and this project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

9. Insurance. The Contractor shall procure and maintain for the duration of the contract and five years thereafter the insurance as specified in Exhibit A of this agreement.

10. Indemnity. Contractor agrees to hold harmless and indemnify City, its elected and appointed officials, employees, volunteers, and agents from and against any and all claims, loss, liability, damage, and expense arising out of Contractor’s performance of this Agreement, except for those claims arising out of City’s active negligence, sole negligence or willful misconduct. Contractor agrees to defend City, its elected and appointed officials, employees, volunteers, and agents against any such claims.

The Contractor’s duty to indemnify shall survive expiration or early termination of this Agreement.

11. Attorney Fees. Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

12. Mediation. Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a blind draw.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 122 of 756
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13. Provisions Cumulative. The provisions of this agreement are cumulative, and in addition to and not in limitation of, any other rights or remedies available to City.

14. Notices. All notices shall be in writing, and delivered in person or transmitted by certified mail, postage prepaid.
a. Notices required to be given to City shall be addressed as follows:

Director of Public Works
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
Notices required to be given to Contractor shall be addressed as appears in the signature block as shown on the Bidder's Statement.

15. Interpretation. As used herein any gender includes each other gender, the singular includes the plural and vice versa.

16. Governing Law and Venue. This Agreement, the contract documents, and the performance hereon shall be governed, interpreted, construed, and regulated by the laws of the State of California. The parties agree that any action related to this Agreement or the contract documents will be venued in the County of San Mateo.

17. Headings. The title and headings of the various sections of this Agreement and the contract documents are intended solely for convenience of reference and are not intended to explain, modify, or place any construction on any provisions.

18. No Partnership or Agency. Nothing in this Agreement nor the contract documents shall be deemed to constitute a partnership in law between City and Contractor, or any sub-contractor, to constitute either party as an agent of the other for any purpose; or to entitle either party to commit or bind the other in any manner unless expressly agreed upon in the contract documents.

19. Severability. If any part or provision of the contract documents is determined by any court to be illegal, invalid, or unenforceable, in whole or in part, the contract documents shall continue to be valid as to its other provisions and the remainder of the affected provision, unless it can be concluded from the circumstances that, in the absence of the provisions found to be null and void, the parties would not have entered into the contract documents. The parties shall use all reasonable efforts to replace any and all provisions or parts found to be null and void with provisions that are valid under the applicable law and come closest to their original intention.

20. Waiver. None of the following shall operate as a waiver of any provision of the contract documents, or of any power herein reserved by the City, or any right to damages herein provided: 1) inspection by the City or its authorized agents or representatives; 2) any order or certificate for payment, or any 123 of 756
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payment for, or acceptance of the whole or any part of the work by the City; 3) an extension of time; or 4) any position taken by the City or its authorized agents or representatives.

21. Warranty. Contractor warrants and guarantees that the materials and equipment provided shall be at least of the quality specified and new unless otherwise required or permitted by the contract documents, and, if no quality is specified, then the materials and equipment shall be of commercial grade, suitable for heavy public use in facilities of similar size and complexity, that the work performed hereunder will be free from defects, and that the work will conform to the requirements of the contract documents.
[SIGNATURE PAGE FOLLOWS]
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IN WITNESS WHEREOF, this agreement between the CITY OF SAN MATEO and WESTLAND CONTRACTORS, INC has been duly executed by the parties hereinabove named, as of the day and year first above written.

CITY OF SAN MATEO CONTRACTOR
Matt Fabry
Director of Public Works
Date Neil Hunt
Its Authorized Agent
President/CEO
Date

APPROVED AS TO FORM
Linh P. Nguyen
Assistant City Attorney
Date
Attachments:

Exhibit A: Insurance Requirements
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Exhibit A
Insurance Requirements for Construction Contracts
Contractor shall procure and maintain for the duration of the contract, and for x years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees, or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.

5. Surety Bonds as described below.

6. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

7. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate.

If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the Entity requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the Entity.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the Entity. At the option of the Entity, either: the contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the Entity, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the Entity guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.

Other Insurance Provisions
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The insurance policies are to contain, or be endorsed to contain, the following provisions:

1. The Entity, its officers, officials, employees, volunteers, and agents are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, volunteers, and agents. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, volunteers, and agents shall be excess of the Contractor’s insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the Entity.

Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the Entity as a loss payee as their interest may appear.

If the project does not involve new or major reconstruction, at the option of the Entity, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the Entity’s site.

Claims Made Policies – (If at all possible avoid and require occurrence type CGL policies) If any coverage required is written on a claims-made coverage form:

1. The retroactive date must be shown, and this date must be before the execution date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of contract work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective, or start of work date, the Contractor must purchase extended reporting period coverage for a minimum of five (5) years after completion of contract work.

4. A copy of the claims reporting requirements must be submitted to the Entity for review.

5. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M.

Best rating of no less than A: VII, unless otherwise acceptable to the Entity.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire 127 of 756
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from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the Entity for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the Entity with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The Entity reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that Entity is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Surety Bonds
Contractor shall provide the following Surety Bonds:

1. Bid bond

2. Performance bond

3. Payment bond

4. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.

Special Risks or Circumstances
Entity reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances. 128 of 756
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A
D
E
C
B

DELAWARE

HILLSDALE
US HWY 101 SB
US HWY 101 NB
3RD
STATE
HWY 92 EB

NORFOLK
STATE HWY 92 WB
4TH

HUMBOLDT

EL CAMINO REAL
9TH
5TH

ALAMEDA DE LAS PULGAS

PACIFIC
POPLAR
2ND

SAN MATEO

PENINSULA

SARATOGA

J HART CLINTON

POLHEMUS

CRYSTAL SPRINGS

MARINERS ISLAND
THIRD

DE ANZA
CONCAR

FRANKLIN

EL CAMINO REAL
Source: Esri, DigitalGlobe, GeoEye, i-cubed, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community
Legend
A
B
C
D
N E
City of San Mateo
Collection System Basin Delineation
0 0.25 0.5 1 1.5 2
Miles
130 of 756

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-11620 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026
SUBJECT:

Storm Drain Easement Dedication Acceptance for Property at 477 9th Avenue — Adoption RECOMMENDATION:

Adopt a Resolution to accept the grant of storm drain easement for public stormwater flow along 9th Avenue on the property located at 477 9th Avenue in substantially the form presented.

BACKGROUND:

The Planning Commission approved the application for a Special Use Permit, Site Plan and Architectural Review, and Site Development Planning Application for 477 9th Avenue (PA-2022-047) on December 12, 2023. The project consists of a fivestory mixed-use building, consisting of 29,207 square-feet of office space and 120 residential apartment units on a 1.6-acre site. Since the site was previously subdivided into 13 commercial condominiums and the new project did not include any condominium units, a reversion to acreage final map was required as a Condition of Approval to eliminate the condominium purpose from the site. The project was also required to dedicate a sidewalk easement as a Condition of Approval to accommodate a wider public sidewalk along the entire project frontage. A reversion to acreage final map, which included the sidewalk easement dedication, was approved by City Council on November 17th, 2025, and recorded with the County of San Mateo on December 22, 2025.

During construction of the project, the developer had to revise the stormwater design to remain in compliance with C.3 stormwater requirements. The revised design directs stormwater runoff from a portion of the Public Right-of-Way on 9th Avenue to a stormwater treatment facility on the project property before discharging to the City‘s storm drain system. A storm drain easement is required since the revised design directs public stormwater flow through private property. In June 2026, the developer filed the grant of storm drain easement with the City in compliance with the Subdivision Map Act and San Mateo Municipal Code Section 26. The easement dedication was reviewed for accuracy and completeness by the City’s survey and mapping consultant, CSG Consultants. Maintenance of the stormwater treatment facility and associated piping will be the responsibility of the property owner. A stormwater treatment facilities maintenance agreement is already required as a condition of approval for the project and the agreement will be executed and recorded prior to occupancy of the project.

BUDGET IMPACT:

All staff costs associated with review and approval of this easement dedication are paid for by the Developer through fees based on the Master Fee Schedule.

ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) On December 12, 2023, the 131 of 756

CITY OF SAN MATEO
Planning Commission determined that the underlying development proposal was exempt pursuant to CEQA Guidelines Section 15332 (Class 32 – In-Fill Development Projects).

STRATEGIC PLAN ALIGNMENT
This staff report supports the Housing initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Grant of Strom Drain Easement

STAFF CONTACT
Ryan Brunmeier, Associate Engineer
[email protected]
(650) 522-7314
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
ACCEPTING THE STORM DRAIN EASEMENT DEDICATION FOR 477 9TH AVENUE, SAN MATEO WHEREAS, the Special Use Permit, Site Plan and Architectural Review, and Site Development Planning Application for 477 9th Avenue (PA-2022-047) was approved by the Planning Commission on December 12, 2023; and
WHEREAS, a reversion to acreage final map was approved by City Council on November 17, 2025 and recorded with the County of San Mateo on December 22, 2025; and WHEREAS, a revision to the stormwater design during the construction phase required the dedication of a storm drain easement; and
WHEREAS, the developer filed a grant of storm drain easement with the City in compliance with the Subdivision Map Act and San Mateo Municipal Code Title 26; and WHEREAS, the grant of storm drain easement is technically correct; and WHEREAS, maintenance of the stormwater treatment facility and associated piping will be the responsibility of the property owner; and
WHEREAS, a stormwater treatment facilities maintenance agreement is required as a condition of approval for the project and will be executed and recorded prior to occupancy of the project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) On December 12, 2023, the Planning Commission determined that the underlying development proposal was exempt pursuant to CEQA Guidelines Section 15332 (Class 32 – In-Fill Development Projects).

2. The acceptance of the storm drain easement dedication is approved, and the City Manager is authorized to execute the dedication in substantially the form presented. 133 of 756

RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:

CITY OF SAN MATEO
Public Works Development Services
330 W. 20th Avenue
San Mateo, CA 94403
APN(s): 033-281-130
Space Above This Line Reserved for Recorder’s Use Exempt from Recording Fee Per Government Code Section 27383 and 6103

GRANT OF STORM DRAIN EASEMENT
The undersigned Grantor declares:

DOCUMENTARY TRANSFER TAX -$0-;
CITY TRANSFER TAX -$0-; and
SURVEY MONUMENT FEE -$0-,
[ ] computed on the consideration or full value of property conveyed, OR [ ] computed on the consideration or full value less value of liens and/or encumbrances remaining at time of sale,
[ ] unincorporated area;
[ X ] City of SAN MATEO, and
FOR GOOD AND VALUABLE CONSIDERATION, the receipt and sufficiency of which are hereby acknowledged, SMDT Partners, LLC, a Delaware limited liability company, hereby GRANTS to The City of San Mateo, a municipal corporation, Storm drain easement, across, and over that certain area of land described and shown on Exhibits “A” and “B” attached hereto and incorporated herein by reference, situated in the City of San Mateo, County of San Mateo, State of California.
[Signatures Follow on Next Page]
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Dated: _____________________________, 2026
SMDT Partners, LLC,
a Delaware limited liability company
By:________________________________
Name:______________________________
Title:_______________________________
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )
) SS

COUNTY OF SAN MATEO )
On ________________________________, before me,
_________________________________, Notary Public, personally appeared ______________________________________________________________ _____________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
_________________________________
My Commission Expires:
___________________
This area for official notarial seal
Notary
Name:____________________________
Notary
Phone:____________________________
Notary Registration
Number:________________
County of Principal Place of
Business:_________

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CERTIFICATE OF ACCEPTANCE
This is to certify that the interest in real property conveyed by this Grant of Storm Drain Easement dated __________, 2026, from Grantor to the City of San Mateo, a municipal corporation, is hereby accepted by order of its City Council’s Resolution No. _____, adopted _________________, 2026, and the City of San Mateo consents to the recordation thereof by its duly authorized officer.

CITY OF SAN MATEO,
a municipal corporation

APPROVED AS TO FORM,
Alex Khojikian, City Manager Mazarin Vakharia, Assistant City Attorney Date: ____________________, 2026
[Signature shall be notarized]
Date: ____________________, 2026
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA )
) SS

COUNTY OF SAN MATEO )
On ________________________________, 2026, before me,
_________________________________, Notary Public, personally appeared ______________________________________________________________ _____________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature
_________________________________
My Commission Expires:
___________________
This area for official notarial seal
Notary
Name:____________________________
Notary
Phone:____________________________
Notary Registration
Number:________________
County of Principal Place of
Business:_________
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SANDIS JOB NO. 221747

EXHIBIT “A”

LEGAL DESCRIPTION

STORM DRAIN EASEMENT

AN EASEMENT FOR STORM DRAIN PURPOSES, THE LAND DESCRIBED HEREIN IS SITUATED IN THE CITY OF SAN MATEO, COUNTY OF SAN MATEO, STATE OF CALIFORNIA.

A PORTION OF LOT 1, AS SHOWN ON THAT CERTAIN FINAL MAP ENTITLED “FINAL MAP 477 9TH AVENUE”, FILED ON DECEMBER 22, 2025, IN BOOK 145 OF MAPS, AT PAGES 1 AND 2, AT THE SAN MATEO COUNTY RECORDER’S OFFICE; MORE PARTICULARLY DESCRIBED AS FOLLOWS:

COMMENCING AT THE MOST NORTHERN CORNER OF SAID LOT 1, ALSO BEING A POINT ON THE SOUTHWESTERLY RIGHT-OF-WAY LINE OF SOUTH CLAREMONT STREET; THENCE ALONG SAID RIGHT-OF-WAY LINE, SOUTH 39°52’53” EAST, A DISTANCE OF 304.90 FEET, TO A CURVE TO THE RIGHT, HAVING A RADIUS OF 19.50 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 56°12’28”, AN ARC DISTANCE OF 19.13 FEET, TO THE TRUE POINT OF BEGINNING;

THENCE CONTINUING ALONG SAID RIGHT-OF-WAY LINE AND SAID CURVE, HAVING A RADIUS OF

19.50 FEET, WHOSE CENTER BEARS NORTH 73°57’17” WEST, THROUGH A CENTRAL ANGLE OF 34°04’54”, AN ARC DISTANCE OF 11.60 FEET; THENCE ALONG THE NORTHERN RIGHT-OF-WAY LINE OF 9TH AVENUE, SOUTH 50°07’37” WEST, A DISTANCE OF 8.97 FEET, TO A CURVE TO THE RIGHT, HAVING A RADIUS OF 200.00 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 8°56’07”, AN ARC DISTANCE OF 31.19 FEET, TO A COMPOUND CURVE TO THE RIGHT, HAVING A RADIUS 330.00 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 13°58’58”, AN ARC DISTANCE OF 80.54 FEET, TO A REVERSE CURVE TO THE LEFT, HAVING A RADIUS OF 330.00 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 4°23’42”, AN ARC DISTANCE OF 25.31 FEET, THENCE LEAVING SAID RIGHT-OF-WAY LINE, NORTH 21°21’09” WEST, A DISTANCE OF 6.00 FEET, TO A CURVE TO THE RIGHT, HAVING A RADIUS OF 336.00 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 4°23’42”, AN ARC DISTANCE OF 25.77 FEET, TO A REVERSE CURVE TO THE LEFT, HAVING A RADIUS OF 324.00 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 13°58’58”, AN ARC DISTANCE OF

79.07 FEET, TO A COMPOUND CURVE TO THE LEFT, HAVING A RADIUS OF 194.00 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 8°56’07”, AN ARC DISTANCE OF 30.25 FEET; THENCE NORTH 50°07’37” EAST, A DISTANCE OF 9.75 FEET; THENCE NORTH 64°45’45” EAST, A DISTANCE OF 10.49 FEET, TO A POINT ON SAID RIGHT-OF-WAY LINE, SAID POINT ALSO BEING THE TRUE POINT OF BEGINNING.

END OF DESCRIPTION.

CONTAINING 911 SQUARE FEET, MORE OR LESS.

THE EASEMENT DESCRIBED HEREON IS SHOWN ON THE ATTACHED PLAT, EXHIBIT “B”, AND IS BY REFERENCE, MADE A PART HEREOF.
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SANDIS JOB NO. 221747

THIS LEGAL DESCRIPTION WAS PREPARED BY ME OR UNDER MY DIRECTION PURSUANT TO THE REQUIREMENTS OF THE PROFESSIONAL LAND SURVEYOR’S ACT.
____________________________
ERIC J. LOW, PLS 8132 August 4, 2026
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: CONSENT CALENDAR Account Number: 10-4662 File ID: 26-11623 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026
SUBJECT:
303 Baldwin Avenue Public Improvements — Adoption
RECOMMENDATION:

Adopt a Resolution to accept public improvements in accordance with the Subdivision Improvement Agreement for 303 Baldwin Avenue with 303 Baldwin LP.

BACKGROUND:

The 303 Baldwin Avenue development, under Planning Application PA-2017-085, is a private development project that created 64 residential condominium units, one commercial condominium unit, one office condominium unit, and three garage condominium units on one lot.

City Council approved the 303 Baldwin Avenue Final Map and the associated subdivision improvement agreement on January 19, 2021. The subdivision improvement agreement allowed for the deferral of the construction of the public improvements, which were required as a condition of approval for the vesting tentative map for the project, until after the final map was recorded.

Prior to the commencement of construction, the subdivider was required to provide surety bonds or other improvement security totaling $2,343,822 per Section 14 of the subdivision improvement agreement. After receiving letters of credit for improvement security, the subdivider was issued encroachment permits for the construction of the public improvements.

On May 29, 2024, the Public Works Department certified the public improvements were satisfactorily completed, and staff recommends that the City Council accepts the improvements pursuant to Section 24 of the Subdivision Improvement Agreement. Once accepted, the City will assume maintenance responsibilities of all public improvements except for the stormwater treatment measures, sidewalks, parklets, benches, trench drains, curb drains, bicycle racks, landscaping, and irrigation which will be maintained by the property owner.

BUDGET IMPACT:

The City will assume maintenance responsibilities for all public improvements except for the stormwater treatment measures, sidewalks, parklets, benches, trench drains, curb drains, bicycle racks, landscaping, and irrigation. Ongoing costs for maintenance of the new improvements within the City right-of-way will be funded through the Public Works maintenance budget.

ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) 142 of 756

CITY OF SAN MATEO

STRATEGIC PLAN ALIGNMENT
This staff report supports the Infrastructure initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – 303 Baldwin Avenue Subdivision Improvement Agreement Att 3 – 303 Baldwin Avenue Final Map

STAFF CONTACT
Ryan Brunmeier, Associate Engineer
[email protected]
(650) 522-7314
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
ACCEPTING PUBLIC IMPROVEMENTS FOR 303 BALDWIN AVENUE
WHEREAS, on January 29, 2021, the City Council approved the Subdivision Improvement Agreement for 303 Baldwin Avenue and authorized the Public Works Director to sign the agreement; and WHEREAS, the Subdivision Improvement Agreement addressed various public improvements and improvement security required as conditions of approval for the project and vesting tentative map approved under PA-2017-085; and
WHEREAS, the Public Works Department has verified that all public improvements have been satisfactorily completed; and
WHEREAS, Public Works staff recommend formal acceptance of those improvements and release of the associated letters of credit; and
WHEREAS, the City will assume maintenance responsibilities of all public improvements except for the stormwater treatment measures, sidewalks, parklets, benches, trench drains, curb drains, bicycle racks, landscaping, and irrigation which will be maintained by the property owner.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This action is not a project subject to CEQA because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

2. The public improvements related to the Subdivision Improvement Agreement for 303 Baldwin Avenue dated January 26, 2021, between the City of San Mateo and 303 Baldwin, LP are accepted.

3. The Public Works Director is authorized to release the letters of credit associated with the subdivision improvement agreement.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: CONSENT CALENDAR Account Number: 10-1711 File ID: 26-11525 TO: City Council
FROM: Prasanna W. Rasiah, City Attorney
PREPARED BY: City Attorney's Office
MEETING DATE: September 22, 2026
SUBJECT:

Public Records Act Review Software — Agreement
RECOMMENDATION:

Approve an agreement with Reveal Data Corporation for a software subscription to a Public Records Act review platform for a three-year term through September 30, 2029, in the amount of $238,770; authorize a contingency reserve of $23,900, for a total amount not-to-exceed, $262,670 over three years; and authorize the City Attorney to execute the agreement and order form in substantially the form presented.

BACKGROUND:

The volume and complexity of Public Records Act requests continue to rise as digital records like emails, texts, cloud files, and body-cam footage multiply. Legal actions filed by requestors challenging improper records withholdings and statutory deadlines have caused attorney fees and legal costs to increase substantially across local government agencies. Manual processes involving the review and redaction of responsive Public Records Act records can lead to inefficiencies and increased administrative burden on City staff. A software subscription to a Public Records Act review platform streamlines compliance and automates workflows for the review and timely release of responsive Public Records Act records.

When a Public Records Act request is received by the City, designated staff across departments are assigned to review public records request results that are pulled from Office365 and San Mateo Police Department digital records. For some Public Records Act requests, the records pulled from the digital data available can result in tens of thousands of records needing to be reviewed. Due to the rise in public records requests, Public Records Act litigation, and the large number of electronic records requiring review, staff requested to upgrade to a more robust, user-friendly, cloud-based E-discovery platform solution.

In Fall 2025, the City began evaluating options for a more efficient and user-friendly platform, with the City Attorney’s Office leading the selection process in coordination with departments that regularly receive Public Records Act requests.

Staff evaluated six platforms, conducted preliminary meetings with vendor representatives, and narrowed the field to four qualified vendors. The City then issued a Request for Qualifications to the four finalists, followed by in-depth platform demonstrations for departmental Public Records Act reviewers.

Following the submission of the Request for Qualifications, a multi-departmental selection committee, consisting of representatives from the City Attorney’s Office, Community Development, Public Works, Information Technology, Parks and Recreation, the Police Department, and the City Clerk’s Office, attended demonstrations of the platforms. Staff evaluated the platforms based on key functionality, including the ability to efficiently search and identify responsive 171 of 756

CITY OF SAN MATEO
electronic records, redact personal information, and collaborate on the review of voluminous record sets. The top-rated platform was Logikcull, part of the Reveal Data Corporation family of E-discovery solutions. Logikcull’s digital document processing capabilities for Public Records Act reviews are robust, and the platform is efficient and user-friendly. The proposed agreement is for a three-year term ending September 30, 2029, for $75,000 per year with 6% annual increases, and the platform would include 750 GB of active data storage. Staff is also seeking approval of a $23,900 contingency.

Logikcull is a leader in cloud-based Public Records Act review software. The Logikcull software subscription services would help Public Records Act reviewers to meet the challenges of rising data volumes, strict statutory deadlines and Public Records Act compliance, while maintaining public trust and transparency in the Public Records Act process the City abides by (California Public Records Act (CPRA) (Gov. Code § 7920.000 et seq.).

The City currently uses Exterro and GovQA for Public Records Act review and processing. The Exterro agreement, with an annual cost of $10,421.45, expires in December 2026, and the GovQA agreement, with an annual cost of $23,618.44, expires in December 2028. The implementation of Logikcull will allow the City to transition from these existing platforms as the current agreements expire or sooner, if operationally beneficial.

BUDGET IMPACT:

The costs associated with this new agreement will be absorbed within the existing 2026-27 budget, and no additional appropriation is requested at this time. Funding for subsequent contract years will be incorporated into future proposed budgets. Staff will continue to monitor expenditures, and, if additional funding is needed during the current fiscal year, will return to the City Council with an appropriation request as part of the year-end budget process.

ENVIRONMENTAL DETERMINATION:

This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).).

STRATEGIC PLAN ALIGNMENT
This staff report supports the Community Engagement and Communications initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Agreement
Att 2 – Order Form

STAFF CONTACT
Charlotte Pfeiffer, Executive Secretary to the City Attorney [email protected]
(650) 522-7039
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Technology-Related Professional Service Agreement Page 1 of 25 Rev 4/26

CITY OF SAN MATEO

AGREEMENT WITH REVEAL DATA CORPORATION FOR

MASTER TECHNOLOGY-RELATED SOFTWARE AS A SERVICE
This Software As A Service (hereinafter “Agreement”), made as of this day of ____________________, is entered into by and between Reveal Data Corporation (hereinafter referred to as “VENDOR”), a Delaware corporation, and the City of San Mateo (hereinafter referred to as “CUSTOMER”), a municipal corporation in the State of California.

RECITALS:

A. CUSTOMER desires certain equipment, software, maintenance and support services hereinafter described.

B. CUSTOMER desires to engage VENDOR to provide these Products and Services by reason of its qualifications and experience for performing such services and VENDOR has offered to provide the required services on the terms and in the manner set forth herein.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION 1 – DEFINITIONS

1.1 “Acceptance” means that upon delivery of each milestone set forth in the applicable Statement of Work (SOW) or project schedule, CUSTOMER will have ten (10) business days ("Acceptance Period") to test such milestone to ensure that it complies with all material specifications as set forth in the SOW or any applicable design documentation. Should such deliverable not comply with the specifications within the Acceptance Period, CUSTOMER will issue written notice of non-compliance to VENDOR with reasonable description of such non-compliance ("Notice of Rejection"). VENDOR will have thirty (30) days or such other time period as agreed to by the parties to remedy the non-compliance and resubmit the deliverable for acceptance testing.

Resubmitted deliverables will be subject to an additional Acceptance Period. Should VENDOR fail to deliver a deliverable that complies with the applicable contractual specifications after two attempts, CUSTOMER may terminate this Agreement and receive a refund of the fees associated with the failed deliverable. Failure of CUSTOMER to issue a Notice of Rejection during the Acceptance Period constitutes acceptance.

1.2 “Applicable Specifications” means the functional, operational and other characteristics of the Services or deliverables, timeline, milestones, assumptions, and other specifications as described in the Statement of Work or Change Order.

1.3 ”Change Order” is a mutual agreement in writing by both Parties changing the scope of the project. The Change Order will include information such as but not limited to the date executed, due date, scope of work, assumptions, agreed upon cost, hours and rates, job responsibilities, deliverables, verification and acceptance testing, payment terms, requestor, and approving parties).

1.4 "Confidential Information" or "Proprietary Information" means all (i) non-public information if it is clearly and conspicuously marked as "confidential" or with a similar designation at the time of disclosure; (ii) non-public information of a Party if it is identified as confidential or proprietary before, during, or promptly after presentation and (iii) any information that should be reasonably understood to be confidential or proprietary to a Party, given the nature of the information and 173 of 756
Technology-Related Professional Service Agreement Page 2 of 25 Rev 4/26
the context in which disclosed. The following shall not be considered Confidential or Proprietary Information: (i) any information in the public domain at the time of its communication thereof to either party by the other party; (ii) any information which enters the public domain, through no fault of the receiving party subsequent to the time of its communication to the receiving party; (iii) any information which is obtained in good faith by either party from a third party, provided such third party is not bound by a confidentiality agreement with VENDOR or CUSTOMER, as applicable; (iv) information that was already known to that party prior to the date of disclosure to that party; (v) information which the receiving party establishes was developed independently of confidential or proprietary information furnished to it; and (vi) information that is required to be disclosed to any court, government authority or regulatory authority or pursuant to requirement of law (vii) information that is a public record as defined by the California Public Records Act (Government Code 6250 et seq.) and any amendments thereto.

1.5 "Customer Data" means any and all information, data, materials, works, expressions, or other content, including any that are (a) uploaded, submitted, posted, transferred, transmitted, or otherwise provided or made available by or on behalf of CUSTOMER or any Authorized User for Processing by or through the Subscription Services, or (b) collected, downloaded, or otherwise received by VENDOR or the Subscription Services for CUSTOMER or any User pursuant to this Agreement or any Service Order or at the written request or instruction of CUSTOMER or such User. All output, copies, reproductions, improvements, modifications, adaptations, translations, and other derivative works of, based on, derived from, or otherwise using any Customer Data are themselves also Customer Data. For the avoidance of doubt, Customer Data includes all User Data and Personal Information including PII.

1.6 “Customization” means any configuration or modification to the Software that VENDOR expressly agrees in a Statement of Work to provide, excluding the Software, Documentation, standard configurations, updates, upgrades, tools, know-how, methodologies, and other preexisting or independently developed materials of VENDOR or its licensors. It is not anticipated that VENDOR will perform any Customization during the term of this Agreement

1.7 “Defect” means (i) an omission in software code causing the software or integration links to operate such that it is not in compliance with the Applicable Specifications or (ii) the media on which the product(s) is delivered is damaged or corrupted such that the software does not load properly, (iii) the Documentation contains material gaps and/or erroneous information with regard to the deliverables, (iv) the services delivered did not meet the Applicable Specifications or were not performed in a professional manner consistent with experts and professionals in the industry, or (v) errors, problems or other irregularities in the deliverables.

1.8 “Effective Date” means the date that this Agreement takes effect, which unless otherwise stated, will be the date set forth on Page One of this Agreement upon being signed by duly authorized representatives of VENDOR and CUSTOMER.

1.9 "Highly Sensitive Personal Information" means an (i) individual's government-issued identification number (including Social Security number, driver's license number, or state-issued identification number); (ii) financial account number, credit card number, debit card number, or credit report information, with or without any required security code, access code, personal identification number, or password that would permit access to an individual’s financial account; or (iii) biometric, genetic, health, medical, or medical insurance data.

1.10 “Information Security Incident” means any unauthorized, attempted, or actual threat to the confidentiality, integrity, or availability of an organization’s information systems and data.

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Technology-Related Professional Service Agreement Page 3 of 25 Rev 4/26
protocols

1.11 "Intellectual Property Rights" means any and all registered and unregistered rights granted, applied for, or otherwise now or hereafter in existence under or related to any patent, copyright, trademark, trade secret, database protection, or other intellectual property rights laws, and all similar or equivalent rights or forms of protection, in any part of the world.

1.12 “Go Live Date” is the date of the first production use of the licensed Software or deliverables from this Agreement by CUSTOMER where the CUSTOMER is using the Software or deliverable to manage its normal business operations. Prototype development and testing, data conversion and testing, initial system training, and conference room pilot operations and testing take place before the Go Live Date.

1.13 “Personal Information” means information provided to VENDOR’S Subscription Services by or at the direction of CUSTOMER, information which is created or obtained by VENDOR on behalf of CUSTOMER, or information to which access was provided to VENDOR by or at the direction of CUSTOMER, in the course of VENDOR's performance under this Agreement that:
(i) identifies or can be used to identify an individual (including, without limitation, names, signatures, addresses, telephone numbers, email addresses, and other unique identifiers); or (ii) can be used to authenticate an individual (including, without limitation, employee identification numbers, government-issued identification numbers, passwords or PINs, user identification and account access credentials or passwords, financial account numbers, credit report information, student information, biometric, health, genetic, medical, or medical insurance data, answers to security questions, and other personal identifiers), in case of both subclauses (i) and (ii), including, without limitation, all Highly Sensitive Personal Information. CUSTOMER's business contact information is not by itself deemed to be Personal Information.

1.14 “Personally Identifiable Information” means Information that, if disclosed, could cause harm, such as social security numbers, passport numbers, driver's license numbers, or financial account numbers, and; Data that can be combined with other sources to identify someone, such as birth date, place of birth, zip code, or race.

1.15 "Product" means the VENDOR's computer software programs ("Software") identified in the Product Schedule, and related Documentation, manuals, utilities and other related items and information. Product shall also include each and every Release (as defined below), patch, upgrade, version or Product correction available from VENDOR during the term of each Maintenance and Support Period.

1.16 “Professional Services” means only the limited implementation support, maintenance, support, and training services expressly identified in an applicable Statement of Work or Order Form, and excludes the Subscription Services and development of custom software or work made for hire. Such services may include without limitation project planning, consulting, project management, data conversion, training, programming, and development of Customizations.

1.17 "Release" means a new Product distribution, version, update or upgrade intended to correct errors or Defects, make incremental improvements in the functionality of the Product, provide significant improvements in the functionality or performance of the Product, and to allow CUSTOMER to enjoy full and productive use of the Product, but in all cases, excludes any improvements, upgrades or new functionality which VENDOR provides to its Customers generally, for a fee.

1.18 “Security Breach” means an incident where an unauthorized individual bypasses security mechanisms to gain access to a device, network, application, or data. 175 of 756
Technology-Related Professional Service Agreement Page 4 of 25 Rev 4/26

1.19 “Software” means the VENDOR’s computer software program(s) licensed by CUSTOMER and identified in the software license agreement.

1.20 "Source Code" means all of the computer language instructions, in both printed and machinereadable format, needed to compile, link and execute any or all of the Software or Customizations provided by VENDOR under the terms of this Agreement. Source Code includes, but is not limited to all of the libraries, compilers, and other utilities to take the raw computer language instructions and convert them into usable, executable Object Code on the hardware environment(s) at CUSTOMER's sites. Source Code also includes all related Supporting Documentation (as defined below) and technical specifications required to allow a reasonably trained and knowledgeable technician to assume on-going support of the Software and Customizations provided by VENDOR.

1.21 ”Statement of Work” means a document mutually developed and agreed upon by both parties which describes in detail the products and services to be provided by VENDOR, implementation schedule and phases, responsibilities of CUSTOMER and VENDOR, description and schedule of training, detailed list of professional services fees and expenses by major work task, acceptance plans, assumptions, risks, training schedule and description, etc.

1.22 "User" means any CUSTOMER employees, contractors, agents, assigns, member of the City Council and other parties affiliated with CUSTOMER who have the right to use and have access to the Product either on site or remotely to support CUSTOMER's full, productive and lawful use of the Product or to access CUSTOMER's information, transactions, and reports, consistent with that User's role, responsibility or function.

1.23 "User Data" means any and all information reflecting the access or use of the Subscription Services by or on behalf of CUSTOMER or any Authorized User, including any end user profile, visit, session, impression, click through, or click stream-data, and any statistical or other analysis, information, or data based on or derived from any of the foregoing.

SECTION 2 - SCOPE OF SERVICES
VENDOR will provide the Subscription Services and the limited standard support, maintenance, and training described in Exhibit A, and VENDOR will have no obligation to provide software development, customization, consulting, interface development, or other Professional Services unless expressly agreed in a mutually executed Statement of Work or Change Order.

2.1 Performance of VENDOR. VENDOR accepts the relationship of trust and confidence established between CUSTOMER and VENDOR by the terms of this Agreement. VENDOR will use commercially reasonable skill and care in providing the Subscription Services and any limited Professional Services expressly identified in an applicable Statement of Work, subject to CUSTOMER’s timely performance of its dependencies and cooperation obligations. VENDOR will perform its express obligations under this Agreement using commercially reasonable efforts, but will not be deemed a fiduciary or required to act primarily in CUSTOMER’s interests. 176 of 756
Technology-Related Professional Service Agreement Page 5 of 25 Rev 4/26

2.2 CUSTOMER’s Rights to Engage Other Consultants. CUSTOMER reserves the right to engage other consultants in connection with this Agreement. Any third party receiving confidential information or trade secrets under this paragraph must agree to the same prohibition against disclosure as CUSTOMER and VENDOR may require that any such third party execute a non-disclosure agreement which includes widely accepted and reasonable nondisclosure terms.

2.3 Progress. VENDOR shall keep the Project Manager and/or his/her duly authorized designee informed on a regular basis regarding the status and progress of the Services, activities performed and planned hereunder, and any meetings that have been scheduled or are desired relative to the Products and Professional Services or relative to this Agreement.

2.4 Scheduling. VENDOR shall generally have no obligation to work any particular schedule, unless otherwise provided in this Agreement or in the Statement of Work. VENDOR shall coordinate the provision of the Products and Professional Services with CUSTOMER in such a fashion and schedule so as to achieve the results sought under the terms of this Agreement.

2.5 Statement of Work. The Products and Services, such as but not limited to training, software implementation, software development and customization, consulting, and interface development, will be performed pursuant to and in accordance with the Statement of Work attached hereto as Exhibit A of this Agreement.

2.6 Change Orders. Change Orders applicable to the Statement of Work shall be negotiated and implemented as described in the Statement of Work or as otherwise agreed to by the duly authorized representatives of both parties. VENDOR will use commercially reasonable efforts to evaluate a requested Change Order and provide available pricing and requirements within a mutually reasonable period, and VENDOR will have no obligation to commence changed or additional work unless and until the Change Order is executed by authorized representatives of both Parties.

2.7 Compliance with Laws. VENDOR shall comply with laws applicable to VENDOR’s provision of the Services to its customers generally, without regard to CUSTOMER’s particular use of the Services, and CUSTOMER shall comply with laws applicable to its Customer Data and use of the Services.

SECTION 3 - DUTIES OF VENDOR

3.1 Vendor Responsibilities. VENDOR warrants that it has all requisite power and authority to conduct its business and to execute and deliver, and to perform all of its obligations under this Agreement.

VENDOR warrants that the individual who has signed this Agreement representing VENDOR has the legal power, right and authority to enter into this Agreement so as to bind VENDOR to perform the conditions contemplated herein.

VENDOR shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by VENDOR under this Agreement. As CUSTOMER’s exclusive remedy for a timely reported breach of the Professional Services warranty, VENDOR will reperform the materially nonconforming Professional Services, and if VENDOR cannot do so, refund fees paid for the affected Professional Services.

VENDOR represents that it is qualified to furnish the products and services described under this 177 of 756
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Agreement.

VENDOR shall be responsible for employing or engaging all persons necessary to provide the Product and perform the services of VENDOR.

VENDOR agrees to comply with the CUSTOMER’s minimum wage ordinance as codified in Municipal Code Chapter 5.92, which differs from the state minimum wage and includes a Consumer Price Index escalator, to the extent such Ordinance is applicable to VENDOR’s personnel performing on-site services under this Agreement.

3.2 Vendor’s Responsibilities for Costs and Expenses. VENDOR shall be responsible for all costs and expenses incurred by VENDOR, personnel of VENDOR, and subcontractors of VENDOR, in connection with this Agreement and performance of the Products and Professional Services, including, without limitation, payment of salaries, fringe benefit contributions, payroll taxes, withholding taxes and other taxes or levies and all other amounts due to its personnel and subcontractors, office overhead expenses, travel expenses except as otherwise agreed, telephone and other telecommunications expenses, and document reproduction expenses.

3.3 Travel Expenses. Travel and related expenses shall be necessary, reasonable and consistent with CUSTOMER’s travel policies, and shall be mutually agreed upon in advance. CUSTOMER shall not be responsible for any VENDOR travel time

3.4 Vendor Personnel and Professional Services Warranty. The Services shall be performed by VENDOR or under its supervision, and VENDOR shall be responsible for all actions and work product(s) of the personnel working on behalf of VENDOR in the performance of this Agreement.

VENDOR represents that it possesses the professional and technical personnel required to perform the Products and Professional Services for this Agreement and as defined in the Statement of Work. VENDOR warrants that all Services will be performed diligently and in a timely, professional and workmanlike manner by experienced and competent personnel with the care and skill ordinarily exercised by members of the profession practicing under similar conditions using all common and widely accepted practices and professional standards for Services such as but not limited to installing, implementing, deploying, and maintaining the Product.

VENDOR represents that it has authority to enter into this Agreement and warrants during the Term that the Subscription Services will perform materially in accordance with the applicable Documentation and that VENDOR will not materially decrease their overall security; except for these express warranties, misappropriate or violate any intellectual property or other right of any person or entity; the Subscription Services, Professional Services, third-party materials, and deliverables are provided “as is” and “as available,” and VENDOR disclaims all other express, implied, statutory, and other warranties, including merchantability, fitness for a particular purpose, title, and noninfringement, to the maximum extent permitted by law. 178 of 756
Technology-Related Professional Service Agreement Page 7 of 25 Rev 4/26

3.5 Remedies for Non-Performance of Services. If any element of the Services does not conform to the warranty on Products and Professional Services, then CUSTOMER shall notify VENDOR in writing of such nonconformance. VENDOR shall timely re-perform such element in a manner that does conform, provided, however, that if such re-performance is impracticable, VENDOR shall timely refund the fees allocable to such nonconforming element. CUSTOMER may withhold only amounts disputed in good faith by written notice describing the specific basis for dispute, shall timely pay all undisputed amounts, and may not offset or withhold Subscription Fees based on an alleged Professional Services nonconformity.

3.6 Cooperation with CUSTOMER’s Project Manager. As required herein or in the Statement of Work, CUSTOMER shall designate a Project Manager for the project effort to implement the Product. VENDOR shall work closely and cooperate fully with CUSTOMER’s designated Project Manager. The Project Manager will administer this Agreement on behalf of CUSTOMER. The Project Manager, or his/her designee, shall be the principal officer of CUSTOMER for liaison with VENDOR, and shall review and give approval to the details of the Scope of Work and Services as described in the Statement of Work and any Change Orders or Amendments to this Agreement. The Project Manager shall be specified in the Statement of Work which is mutually agreed to between CUSTOMER and VENDOR. CUSTOMER reserves the right to change its Project Manager.

3.7 Vendor Marketing. Neither Party may issue a press release specifically announcing this Agreement without the other Party’s prior written consent, not to be unreasonably withheld, conditioned, or delayed; however, VENDOR may identify CUSTOMER by name and logo in customer lists and ordinary-course marketing materials, subject to CUSTOMER’s written brand guidelines. The information which VENDOR acquires related to its performance of the Products and Professional Services shall be kept confidential unless the release of information is authorized in writing by CUSTOMER.

3.8 Support and Maintenance. VENDOR shall provide maintenance and support services for the Subscription Services in accordance with the provisions of this Section 3. The Support Services are included in the Services, and VENDOR shall not assess any additional fees, costs, or charges for such Support Services.

3.8.1 Support Service Responsibilities.

VENDOR shall provide support service as agreed upon by each party, including:

3.8.1.1 Provide unlimited telephone support during the hours of 9 a.m. to 5 p.m. on Business Days;

3.8.1.2 Provide online access to technical support bulletins and other user support information and forums, to the full extent VENDOR makes such resources available to its other CUSTOMERs; and

3.8.1.3 Respond to and Resolve Support Requests as specified in this Section 3. 179 of 756
Technology-Related Professional Service Agreement Page 8 of 25 Rev 4/26

3.9 Electronic Format for Supporting Documentation. All VENDOR and Third Party Supporting Documentation provided electronically shall be provided in a form and format that does not require CUSTOMER to purchase additional Third Party Software to view and print the Supporting Documentation.

3.10 Virus Free. VENDOR warrants that to the best of its knowledge there are no viruses, backdoor entries, time bombs, unauthorized programming, lockout devices or other disruptive technologies being shipped with deliverables, products or software in this Agreement except such functionality that allows VENDOR: (a) to suspend access to the Solution, and (b) upon termination of the Agreement . CUSTOMER will notify VENDOR in writing if it detects such disruptive technologies and will provide any information that it may have regarding the nature of such non-conformance. VENDOR will correct such non-conformance in a timely manner and at no cost to CUSTOMER.

3.11 Security. VENDOR must undertake cybersecurity measures to protect CUSTOMER data at all times as shown in Exhibit C.

SECTION 4 - GRANT OF LICENSE

4.1 License. CUSTOMER purchases a subscription right to access and use the Products and Services during the applicable Term, and no Product, Software, source code, or Intellectual Property Right is sold or transferred to CUSTOMER. VENDOR hereby grants and CUSTOMER hereby accepts, solely for its internal use, a worldwide, revocable, non-exclusive, nontransferrable right to use the VENDOR Products and Services during the term of this Agreement. VENDOR reserves all right, title and interest in the VENDOR Products and Services, the documentation and resulting product including all related intellectual property rights. No implied licenses are granted to CUSTOMER. The VENDOR name, logo, and the product names are trademarks of VENDOR, and no right or license is granted to use them.

CUSTOMER assigns to VENDOR any suggestion, enhancement, request, recommendation, correction or other feedback provided by CUSTOMER relating to the use of the VENDOR's Products and Services. CUSTOMER shall not: (i) Misuse any VENDOR resources or cause any disruption, including but not limited to, the display of adult content, advertisements, solicitations, or mass mailings to individuals who have not agreed to be contacted; (ii) Use any process, program, or tool for gaining unauthorized access to the systems, networks, or accounts of third parties; (iii) Use the VENDOR Products and Services in a manner in which system or network resources are unreasonably denied to third parties; (iv) Use the Products and Services as a door or signpost to another server; (v) Access or use any portion of VENDOR Products and Services except as expressly allowed by this Agreement; (vi) Disassemble, decompile, or otherwise reverse engineer all or any portion of the VENDOR Products and Services; (vii) Use the VENDOR Products and Services for any unlawful purposes; (viii) Export or allow access to the VENDOR Products and Services in violation of U.S. laws or regulations; (ix) subcontract, disclose, rent, or lease the VENDOR Products and Services, or any portion thereof, for third party use; or (x) Modify, adapt, or use the VENDOR Products and Services to develop any software application intended for resale which uses the VENDOR Products and Services in whole or in part.

4.2 License for Use of Supporting Documentation. During the applicable Subscription Term, CUSTOMER is granted a non-exclusive, non-transferable license to use and reproduce the Supporting Documentation solely as reasonably necessary for authorized internal use of the Products, and CUSTOMER may disclose it to contractors only if they are bound by confidentiality and use restrictions at least as protective as this Agreement. 180 of 756
Technology-Related Professional Service Agreement Page 9 of 25 Rev 4/26

4.3 Source Code. No license to Source Code is provided, expressly or otherwise, by this license.

CUSTOMER has no rights to any and all human readable programs, data, know-how, techniques, methods, programming practices, structures, utilities, and other materials and information which are used to create or are essential to the creation of the executable versions of Product. CUSTOMER recognizes and acknowledges that Source Code represents a valuable trade secret of VENDOR and is a copyrighted work of VENDOR. CUSTOMER further represents and acknowledges that all methods, know-how, programming practices, structures, techniques and other information, procedures or methodologies embodied in Source Code are proprietary to and represent valuable trade secrets of VENDOR.

4.4 Binding Agreement. This Agreement shall be binding upon and inure to the benefit of the parties to this Agreement and their respective successors and assigns.

SECTION 5 - DUTIES OF CUSTOMER

5.1 CUSTOMER shall provide pertinent information regarding its requirements for the project.

5.2 CUSTOMER shall examine documents submitted by VENDOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of VENDOR'S work.

5.3 CUSTOMER shall use the Services solely for CUSTOMER’s business purposes and shall not:
(a) reverse engineer or otherwise attempt to discover the source code of or trade secrets embodied in the Services; (b) distribute, transfer, lease, grant sublicenses, or otherwise make available the Services to third parties (including as an application service provider, service bureau, or rental source); (c) embed or incorporate in any manner the Services into websites other than the Website; (d) except as enabled by an application programming interface released by VENDOR, create add-ons, plug-ins, extensions, modifications to or derivative works of the Services; (e) remove the copyright, trademark, or any other proprietary rights or notices included within the Services and on and in the documentation and training materials; (f) use the Services in a manner not authorized under the documentation on the Website or in violation of any applicable law, rule or regulation.

5.4 CUSTOMER will ensure that all Users (a) provide accurate, current and complete information as may be prompted by any registration forms on the Site ("Registration Data"), (b) maintain the security of any passwords and identification, and (c) maintain and promptly update the Registration Data and any other information provided to VENDOR.

5.5 CUSTOMER is responsible for the timely communication of any vendor set-up and invoice submission requirements for vendor payments (e.g. purchase orders, vendor registration forms, use of an independent portal for invoice submission, etc.). Any fees associated with the submission of an invoice and/or receipt of payment will be the responsibility of the CUSTOMER.

5.6 CUSTOMER retains ownership of all right, title, and interest in the CUSTOMER Data.

CUSTOMER agrees that it will only provide Customer Data to VENDOR via VENDOR’s secure channels with encryption. CUSTOMER grants VENDOR (with a right to sublicense to a subcontractor that is hosting the VENDOR Service (each a “Hosting Provider”)) a nonexclusive, worldwide, royalty-free, license to reproduce, display, adapt, modify, transmit, distribute, and otherwise use such Customer Data as necessary or reasonable to provide the Services and to use the Customer Data in anonymized and aggregated form for generating “Benchmarking Statistics” relating to industry trends provided that the anonymized data does not include information that identifies or provides a reasonable basis to identify a company or an individual, where, without limitation, the following identifiers have been removed: company names and the names of individuals, addresses, account numbers, social security numbers, phone numbers, e181 of 756 Technology-Related Professional Service Agreement Page 10 of 25 Rev 4/26
mail address(es) and any other information which could reasonably be anticipated to identify, when taken in the aggregate, a specific company, organization or individual.

SECTION 6 - TERM
The services to be performed under this Agreement shall commence on October 1, 2026 and be completed by September 30, 2029.

SECTION 7 - PAYMENT
Subscription Fees are non-cancelable and non-refundable except as expressly stated in this Agreement, will be invoiced annually in advance, and are due within thirty (30) days after invoice without conditioning payment on completion, acceptance, or CUSTOMER approval; any approved Professional Services will be invoiced as stated in the applicable Statement of Work. In consideration for the full performance of the services set forth in Exhibit A, CUSTOMER agrees to pay VENDOR a fee in an amount of $75,000 annually with a not to exceed amount of $238,770 over the three-year term for the subscribed to Subscription Fees, plus applicable overage or “Flex Usage” fees pursuant to rates stated in Exhibit B, attached and incorporated by reference.

SECTION 8 – TERMINATION
Either Party may terminate this Agreement for cause (i) upon 30 days written notice to the other Party of a material breach if such breach remains uncured at the expiration of such period or (ii) if the other Party becomes the subject of a petition in bankruptcy or any other proceeding relating to insolvency, receivership, liquidation or assignment for the benefit of creditors.

If this Agreement is terminated by CUSTOMER for cause in accordance with this section CUSTOMER shall be entitled to a refund of any prepaid fees covering the remainder of the term after the effective date of termination and, in the event of a nonconforming service by VENDOR, an allocable refund to such nonconforming services pursuant to Section 3.5. If this Agreement is terminated by VENDOR in accordance with this section, CUSTOMER will pay any unpaid fees covering the remainder of the term.

In no event will termination relieve CUSTOMER of its obligation to pay any fees payable to VENDOR for the period prior to the effective date of termination.

SECTION 9 - OWNERSHIP OF DOCUMENTS
As between the Parties, VENDOR and its licensors retain all right, title, and interest in the Products, Subscription Services, Software, Documentation, Professional Services materials, deliverables, configurations, templates, processes, know-how, tools, improvements, modifications, and all related Intellectual Property Rights, whether created before, independently of, or in connection with this Agreement, and no deliverable is a work made for hire; CUSTOMER retains ownership of Customer Data and Customer-specific inputs and outputs generated through its authorized use of the Subscription Services.
182 of 756
Technology-Related Professional Service Agreement Page 11 of 25 Rev 4/26
SECTION 10 - CONFIDENTIALITY
Each receiving Party shall protect the disclosing Party’s Confidential Information using at least reasonable care, use it only to exercise rights and perform obligations under this Agreement, and disclose it only to personnel, contractors, professional advisers, and governmental authorities that have a need to know and are bound by confidentiality obligations or law; trade secrets will be protected for so long as they remain trade secrets, and other Confidential Information for five (5) years after disclosure, subject to the California Public Records Act and the exclusions below. VENDOR shall not make any such documents or information available to any individual or organization not employed by VENDOR or CUSTOMER without the written consent of CUSTOMER before any such release.

The following shall not be considered Confidential or Proprietary Information: (i) any information in the public domain at the time of its communication thereof to either party by the other party; (ii) any information which enters the public domain, through no fault of the receiving party subsequent to the time of its communication to the receiving party; (iii) any information which is obtained in good faith by either party from a third party, provided such third party is not bound by a confidentiality agreement with VENDOR or CUSTOMER, as applicable; (iv) information that was already known to that party prior to the date of disclosure to that party; (v) information which the receiving party establishes was developed independently of confidential or proprietary information furnished to it; and (vi) information that is required to be disclosed to any court, government authority or regulatory authority or pursuant to requirement of any state or federal law.

SECTION 11 - INTEREST OF VENDOR
VENDOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.

SECTION 12 - VENDOR'S STATUS
It is expressly agreed that in the performance of the services required under this Agreement, VENDOR shall at all times be considered an independent VENDOR as defined in Labor Code Section 3353, under control of the CUSTOMER as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make VENDOR an agent or employee of CUSTOMER while providing services under this Agreement.

SECTION 13 – INDEMNITY; LIMITATION OF LIABILITY; EXCLUSIONS A. Indemnification: VENDOR will defend CUSTOMER and its officers and employees against a third-party claim alleging that CUSTOMER’s (1) authorized use of the Subscription Services infringes a United States patent, copyright, or trademark, or (2) Vendor’s violation of applicable law in the provision of the Subscription Services, or (3) Vendor’s breach of this Agreement and will indemnify them from damages finally awarded or amounts in a settlement approved by VENDOR; CUSTOMER will defend and indemnify VENDOR and its affiliates, officers, employees, and agents against third-party claims arising from CUSTOMER’S misuse of Customer Data, CUSTOMER’s or any User’s unlawful or unauthorized use of the Services, or CUSTOMER’s breach of this Agreement. The indemnified Party must promptly notify the indemnifying Party of the claim, provide reasonable cooperation at the indemnifying Party’s expense, and give the indemnifying Party sole control of the defense and settlement, except that no settlement may admit fault by or impose nonmonetary obligations on the indemnified Party without its written consent. A Party’s duty to indemnify shall survive expiration or early termination of this Agreement. Either Party may seek equitable relief for actual or threatened misuse of its Confidential Information or Intellectual Property Rights. 183 of 756
Technology-Related Professional Service Agreement Page 12 of 25 Rev 4/26
B. Consequential Damages Exclusion. TO THE MAXIMUM EXTENT PERMITTED BY LAW,

NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL,

EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES, OR FOR LOST PROFITS,

REVENUES, GOODWILL, OR DATA, ARISING OUT OF OR RELATED TO THIS AGREEMENT, EVEN IF ADVISED OF THEIR POSSIBILITY.

C. Limitation of Liability. EXCEPT FOR VENDOR’S REFUND OBLIGATIONS, CUSTOMER’S PAYMENT OBLIGATIONS, CUSTOMER’S OR VENDOR’S VIOLATION OF INTELLECTUAL

PROPERTY RIGHTS, OR LIABILITY THAT CANNOT LAWFULLY BE LIMITED, EACH PARTY’S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT

WILL NOT EXCEED THE FEES PAID OR PAYABLE BY CUSTOMER FOR THE PRODUCT GIVING RISE TO LIABILITY DURING THE TWELVE (12) MONTHS PRECEDING THE FIRST EVENT GIVING RISE TO LIABILITY.

SECTION 14 - INSURANCE
VENDOR shall procure and maintain for the duration of the contract the insurance specified in Exhibit D of this agreement.

SECTION 15 - NONASSIGNABILITY
Neither Party may assign this Agreement without the other Party’s prior written consent, not to be unreasonably withheld, conditioned, or delayed; however, either Party may assign this Agreement without consent to an Affiliate or in connection with a merger, reorganization, sale of substantially all assets, or change of control, and VENDOR may use Affiliates and subcontractors to provide the Services while remaining responsible for their performance.

SECTION 16 - RELIANCE UPON SKILL OF VENDOR
It is mutually understood and agreed by and between the parties hereto that VENDOR is skilled in the performance of the work agreed to be done under this Agreement and that CUSTOMER relies upon the skill of VENDOR to do and perform the work in the most skillful manner, and VENDOR agrees to thus perform the work. The acceptance of VENDOR's work by CUSTOMER does not operate as a release of VENDOR from said obligation.

SECTION 17 - WAIVERS
The waiver by either Party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either Party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other Party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
184 of 756
Technology-Related Professional Service Agreement Page 13 of 25 Rev 4/26
SECTION 18 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this provision that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement.

SECTION 19 - NON-DISCRIMINATION
VENDOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither VENDOR nor any of its sub-VENDORs shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act.

SECTION 20 – MEDIATION

20.1 Dispute Resolution. In the event of any dispute between the parties hereunder, the parties shall first attempt to resolve the dispute at the Project Manager level representing CUSTOMER and his/her equivalent representing VENDOR. If the dispute is not resolved at this level within ten (10) business days of the date the other party is first informed of the dispute in writing, the parties shall attempt to resolve the dispute at the CUSTOMER Manager level and his/her equivalent representing VENDOR. The use of the foregoing procedure is a condition precedent to the commencement of any mediation or other legal proceedings hereunder.

20.2 Mediation. Should any dispute arise out of this Agreement, any Party may request that it be submitted to mediation. The Parties shall meet in mediation within thirty (30) days of a request.

The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the Parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a “blindfold” process.

The cost of mediation shall be borne equally by the Parties. Neither Party shall be deemed the prevailing party. No Party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than sixty (60) days, unless the parties extend the maximum time.

Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by the American Arbitration Association, the California State Board of Mediation and Conciliation, or other agreed-upon service. The mediator shall be selected by a "blindfolded" process.

The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. 185 of 756
Technology-Related Professional Service Agreement Page 14 of 25 Rev 4/26
SECTION 21 - LITIGATION
VENDOR shall testify at CUSTOMER'S request if litigation is brought against CUSTOMER in connection with VENDOR'S services under this Agreement. Unless the action is brought by VENDOR, or is based upon VENDOR'S wrongdoing, CUSTOMER shall compensate VENDOR for preparation for testimony, testimony, and travel at VENDOR'S standard hourly rates at the time of actual testimony.

SECTION 22 - NOTICES
All notices, requests, consents, including notification in the event of an information security incident, and approvals hereunder shall be in writing and shall be delivered with proof of receipt where official proof of receipt can be validated, postage prepaid, and addressed as follows:

To CUSTOMER: Charlotte Pfeiffer
Executive Secretary to the City Attorney
City of San Mateo
330 W. 20th Avenue
San Mateo, CA 94403
To VENDOR: Logik Systems, Inc.

Attn: Legal Department
145 S. Wells St., Suite 600
Chicago, IL 60606
Either party may change its address or addressee for the purposes of this paragraph by notice. Notice given in accordance with this paragraph shall be deemed given when received.

SECTION 23 -TOBACCO FREE STANDARDS
CUSTOMER has adopted a policy which prohibits the use of tobacco products within CUSTOMER buildings, vehicles or on CUSTOMER property. VENDOR employees, subcontractors, or employees of subcontractors shall abide by the policy during the performance of this Agreement.

SECTION 24 – TAXES
CUSTOMER shall be liable for all federal, state, municipal or other governmental taxes, duties charges or costs, however designated, now or hereinafter imposed, upon the Services and deliverables of this Agreement exclusive, however, of taxes based upon net income, gross income or net worth of VENDOR; taxes based upon the franchise of VENDOR; taxes based upon any equipment or software, other than that which is licensed in this Agreement, which are owned by the VENDOR; or taxes paid by or for any employee of the VENDOR. CUSTOMER reserves the right to review the tax charges and, in no event, will be responsible to pay more than is appropriate or actually paid under applicable law.

VENDOR will pass on to CUSTOMER any tax refunds received with respect to the CUSTOMER’s previous payment or reimbursement of applicable taxes hereunder.

SECTION 25 – COOPERATION/FURTHER ACTS
The parties shall fully cooperate with one another in attaining the purposes of this Agreement and, in connection therewith, shall take any such additional further acts and steps and sign any such additional documents as may be necessary, appropriate and convenient as related thereto. 186 of 756
Technology-Related Professional Service Agreement Page 15 of 25 Rev 4/26
SECTION 26 – TRANSITION COOPERATION
Upon termination of this Agreement for any reason, VENDOR agrees to, upon CUSTOMER’s written request:

26.1 At CUSTOMER’s written request made before termination or expiration, VENDOR will provide its then-standard data export functionality and reasonable transition assistance for up to thirty (30) days, subject to CUSTOMER’s payment of all outstanding fees.

26.2 VENDOR will make Customer Data available for export in VENDOR’s then-standard format during the transition period and thereafter may delete Customer Data in accordance with its standard retention practices and applicable law; VENDOR will not be required to disclose source code, system designs, security-sensitive information, third-party confidential information, logs not specific to CUSTOMER, or other VENDOR technology or Intellectual Property Rights.

26.3 Furnish phase-in training.

SECTION 27 – FORCE MAJEURE
Except for Customer’s payment obligations or Vendor’s refund obligations, neither Party will incur any liability to the other on account of any loss or damage resulting from any delay or failure to perform all or any part of this Agreement if such delay or failure is caused, in whole or in part, by events, occurrences, or causes beyond its reasonable control and without negligence of the Parties. Such events, occurrences, or causes will include, without limitation, acts of God, strikes, lockouts, riots, acts of war, acts of terrorism, floods, and earthquakes.

SECTION 28 - AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT This document represents the entire and integrated agreement between CUSTOMER and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral. Unless set forth herein, neither Party shall be liable for any representations made whether orally or in writing.

This document may be amended only by written instrument, signed by duly authorized representatives of both CUSTOMER and VENDOR.

The documents constituting the Agreement between both Parties are intended to be complementary so that what is required by any one of them shall be as binding as if called for by all of them. The Exhibits shown below constitute a material part hereof, and are hereby incorporated by reference herein as part of this Agreement.

1. Exhibit A - Statement of Work

2. Exhibit B - Fee Schedule

3. Exhibit C - Data Security Requirements

4. Exhibit D - Insurance Requirements
In the event of a disagreement between the various documents relating to this Agreement, the order of precedence shall be as follows (in order from most controlling to least controlling):

1. This Agreement, including the related Maintenance and Support Agreement and the Software License Agreement

2. Statement of Work

3. City of San Mateo RFQ

4. Insurance Requirements
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[SIGNATURE PAGE FOLLOWS]
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SECTION 29 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California, and, in the event of litigation, venue will be in the County of San Mateo.

IN WITNESS WHEREOF, CITY OF SAN MATEO and Reveal Data Corporation have caused this Agreement to be executed as of the Effective Date by their duly authorized representatives, and hereto have accepted the terms, conditions, and provisions set forth above.

CITY OF SAN MATEO VENDOR
Prasanna W. Rasiah
City Attorney
Date Reveal Data Corporation
Josh Langford
Chief Revenue Officer
Date

APPROVED AS TO FORM
Bahareh Abdollahi
Assistant City Attorney
Date
Attachments:

1. Exhibit A - Statement of Work

2. Exhibit B - Fee Schedule

3. Exhibit C - Data Security Requirements

4. Exhibit D - Insurance Requirements
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Technology-Related Professional Service Agreement Page 18 of 25 Rev 4/26

EXHIBIT A

STATEMENT OF WORK
Logikcull Discovery Solution, an affiliate of Reveal Data Corporation, to provide Software as a Service for Public Records Teams to provide the following products and services.

Drag & drop collection & ingestion, automated processing, ECA & review platform, search capability, unlimited productions & exports, including the following subscription outputs with premium in-app support with 24/7 coverage
PRA-Ready Workflows
Dedicated templates, label libraries, and project
stage tracking built for public records request
management to handle volume of City PRA
requests received.

Exemption Handling
Purpose-built exemption workflows with
tagging, labeling, and audit trails.

Automated PII Redaction
PII redaction detects and redacts sensitive
information the moment a document is opened,
reducing manual review time and the risk of
unauthorized disclosures in responses.

Duplicate Elimination Automatic deduplication surfaces only unique, responsive documents.

PRA Request Management &
Intake Portal
Logikcull portal brings intake, management,
and reporting into one place.

Logikcull PRA Review
Platform
User-friendly, Unlimited Users, Unlimited
Matters, 750 GB of re-usable Active Storage
data space
Flex Usage for Active Storage
Data (overage)
$33 per GB of Flex Usage (storage exceeding
750 GB)
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EXHIBIT B

FEE SCHEDULE
Pricing Summary 2026-2027
Number of Users Unlimited
Number of Matters Unlimited
PRA Request Management Module
Included
Included
Amount of Storage (Gigabytes) 750
24/7 Customer Support Included
Premium Features Included
Total Annual Cost* $75,000
*To be billed in a not to exceed amount of $75,000 within 30 days upon execution of the agreement
Future Pricing
Number of Users Unlimited
Number of Matters Unlimited
PRA Request Management Module
Included
Included
Amount of Storage (Gigabytes) 750
24/7 Customer Support Included
Premium Features Included
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Technology-Related Professional Service Agreement Page 20 of 25 Rev 4/26
Flex Usage for Active Storage Data
(overage)
$33 per
GB of
Flex
Usage
(storage
exceeding
750 GB )
Total Annual Cost* $75,000
*Except for Flex Usage, to be billed in a not to exceed amount of $75,000 within 30 days upon execution of the agreement
For the avoidance of doubt, the term of this subscription Agreement is three (3) years, at an annual fee of $75,000. Payment shall be due annually in advance of each year of the Agreement and shall be due within 30 days upon CUSTOMER’S receipt of the applicable invoice. 192 of 756
Technology-Related Professional Service Agreement Page 21 of 25 Rev 4/26

EXHIBIT C

DATA SECURITY REQUIREMENTS
Essential Privacy and Security Terms

1. Confidentiality
VENDORs must encrypt Highly-Sensitive Personal Information and PII, both at rest (storage) and in transit (network transfer), using strong standards to protect against data security breaches, regulatory penalties (GDPR, CCPA, HIPAA), and identity theft.

2. Data Protection Provisions
VENDOR shall employ standard security practices to provide data protection provisions, including provisions for vendor personnel, contractors and subcontractors with access to data.

3. Standard of Care
VENDOR shall be expected to use the same degree of care, but no less than a reasonable degree of care, to prevent the unauthorized use, dissemination, or publication of the City of San Mateo’s (City) information as it uses to protects its own, including standard anti-virus/malware deployment.

4. Information Security Program
a. VENDOR shall have a written information security program in place and are required to implement reasonable security to safeguard information in their care. b. No more than once in any twelve-month period, and upon at least thirty (30) days’ written notice, CUSTOMER may review VENDOR’s then-current SOC 2 Type II report and reasonable security questionnaire responses; any onsite assessment must address material matters not covered by those materials, occur during normal business hours, last no more than two (2) business days, avoid access to systems, source code, other customers’ data, or information that would compromise security, and be subject to VENDOR’s security and confidentiality requirements, except that these frequency and notice limits will not apply following a confirmed Security Breach involving Customer Data.
c. The Parties will cooperate in good faith regarding legally required external notifications concerning a confirmed Security Breach involving Customer Data, but neither Party may identify or attribute fault to the other in any notice without the other Party’s prior written consent unless required by law; each Party retains control of notices it is legally required to issue.

5. Notification of an Information Security Incident
a. VENDOR shall notify CUSTOMER without undue delay after confirming a Security Breach that results in unauthorized access to or acquisition of Customer Data under VENDOR’s control, and will provide material information reasonably available to VENDOR as its investigation progresses; unsuccessful attempts, scans, probes, and incidents that do not compromise Customer Data are not reportable. 193 of 756
Technology-Related Professional Service Agreement Page 22 of 25 Rev 4/26
b. VENDOR shall reimburse City for reasonable costs of response and remediation, including notifications, call center, credit monitoring, and regulator communications if an Information Security Incident event occurs as a result of the willful or negligent misconduct of VENDOR.

6. Compliance with Privacy Laws
VENDORs must comply with California privacy laws by contractually agreeing to restrict data usage to specified business purposes, forbidding the sale/sharing of personal information, and enabling consumer rights, such as deletion or opting out.

7. Access to Systems
a. VENDOR shall take due precautions designed to prevent any such data security incidents, including:
b. No access or transfer of data to/from outside of the United States (domestic operations) except solely in the VENDOR’s provision of technical and other Customer support; international operations should be subject to the appropriate legal instrument(s) governing access or transfer.
c. No modifications to company data.
d. No unauthorized access.
e. Restrict access to those who “need to know” in order to perform services under the agreement.
f. Require vendors to terminate credentials of an employee who no longer needs access to your systems to perform their duties. Credential management is a best practice to help limit activity by disgruntled individuals or malicious actors.

8. Data Storage and Data Destruction
VENDOR shall limit the data stored outside of City’s environment except for what is necessary for vendor to perform services and authorized by the City. Any legally retained backups remain subject to this Agreement and may not be used for any other purpose. Upon termination or upon request, VENDOR shall promptly return all City data or securely destroy it and shall certify destruction in writing.

9. Audit Rights
a. City may request information security audits or questionnaires to ensure compliance with the agreement, which may include:
ii. Attestation that Penetration testing has occurred
iii. Risk Assessments
iv. Full SOC 2, Type II, or ISO 27001 certification

10. Disaster Recovery/Business Continuity.
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VENDOR shall maintain a Business Continuity and Disaster Recovery Plan (Plan) and provide CUSTOMER with evidence that testing of or pursuant to the Plan has occurred. 195 of 756
Technology-Related Professional Service Agreement Page 24 of 25 Rev 4/26

EXHIBIT D

INSURANCE REQUIREMENTS FOR VENDORS

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Omitted

3. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
(Not required if consultant provides written verification it has no employees)

4. Cyber Liability Insurance, with limits not less than $3,000,000 per occurrence or claim, $3,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by VENDOR in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

Technology Professional Liability Errors and Omissions Insurance appropriate to the Consultant’s profession and work hereunder, with limits not less than $3,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the VENDOR in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
a. The Policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the Agency in the care, custody, or control of the VENDOR. If not covered under the VENDOR’s liability policy, such “property” coverage of the Agency may be endorsed onto the VENDOR’s Cyber Liability Policy as covered property as follows:

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City, its officers, officials, employees, volunteers, and agents are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations 196 of 756
Technology-Related Professional Service Agreement Page 25 of 25 Rev 4/26
performed by or on behalf of the VENDOR including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this contract, the VENDOR’s insurance coverage shall be primary and non-contributory. Coverage for commercial liability shall be at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, volunteers, and agents. Any insurance or self-insurance maintained by the City, its officers, officials, employees, volunteers, and agents shall be excess of the VENDOR’s insurance and shall not contribute with it. This requirement shall also apply to any Excess policies.

Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
VENDOR hereby grants to City a waiver of any right to subrogation which any insurer of said VENDOR may acquire against the City by virtue of the payment of any loss under such insurance.

VENDOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to the CUSTOMER. The CUSTOMER may require the VENDOR to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A-:VII, unless otherwise acceptable to the City.

Verification of Coverage
VENDOR shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements if applicable. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences.

However, failure to obtain the required documents prior to the work beginning shall not waive the VENDOR’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Subcontractors
VENDOR shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and VENDOR shall ensure that City is an additional insured on insurance required from subcontractors.
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Logikcull Subscription Order
Customer: City of San Mateo
Address: 330 W 20th Ave San Mateo, California 94403
Primary
Account Holder
Name: Charlotte Pfeiffer
Email Address: [email protected]
Service Terms ● Logikcull Discovery Solution: drag & drop collection & ingestion, automated processing, ECA & review platform, search capability, unlimited productions & exports
○ Unlimited Users
○ Unlimited Matters
○ 750 GB of re-usable Active Data Storage space
● Premium in-app support with 24/7 coverage
Annual: $75,000
Contract Terms ● Contract Term: 10/1/2026 – 9/30/2029
● Renewal Date: 10/1/2029
● Order Form must be signed on or before 9/30/2026 to be valid. ● Fees for each Renewal Term shall be subjected to a 6% increase to the annualized total of the final period of Fees of the prior Term.
● Payment Terms: Annual, Due Upon Receipt of Invoice
● Payment Method: Credit Card, Wire, or ACH
● Active Data (GB) size is based on the post-processed, post de-duplicated high watermark data size.
● Flex Usage for Active Data Storage over 750 GB will be invoiced at $33 per GB per month, or Customer can elect to increase capacity in discounted bulk data packages. ● This Order Form is entered into by and between Logik Systems, Inc. and Customer effective as of the date on which it is fully executed by both parties. ● Governed by attached City of San Mateo Software as a Service Master Agreement.

City of San Mateo:

Sign:

Name:

Title:

Date:

Logik Systems, Inc.:

Sign:
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Name:

Title:

Date:
199 of 756
City of San Mateo
City Council Meeting

POST PACKET

PUBLIC COMMENT
200 of 756
1 Alby Calles
From: Brian C
Sent: Tuesday, September 22, 2026 12:22 AM
To: Clerk
Subject: Item 13, September 22 Consent Calendar — Reveal Data Corporation agreement Members of the Council,
This week’s agenda, Item 13 approves $238,770, plus a $23,900 conƟngency, for a three-year Public Records Act review plaƞorm. It is on the consent calendar, so it will not be discussed unless a member pulls it.

A public records system is an important part of the City operaƟng transparently and collaboraƟvely with its community, so I read the item closely. Below are ten inconsistencies and concerns I found in the proposed contract, each drawn from its own aƩachments at packet pages
170 through 199, with the quesƟon I would put to staff about each.

1. The storage cost is open-ended and the item gives no baseline. The subscripƟon covers 750 GB for $75,000 a year, or $100 per gigabyte.

Storage above that bills at "$33 per GB per month," or $396 per gigabyte a year, nearly four Ɵmes the bundled rate. As the records volume grows, the data costs will grow over Ɵme. At roughly 190 GB over the cap the overage alone equals the annual subscripƟon, and the $23,900 conƟngency is exhausted at about 60 GB. The order form offers "discounted bulk data packages" as an alternaƟve, but the item does not price them. QuesƟon: what data volume is projected over the full three-year term, and what do the bulk packages cost? Does data age out of the plaƞorm so that the stored volume levels off, or does each year add to the last?

2. The proposal cites body-worn camera footage as a driver, but the Statement of Work describes only handling of documents. It is unclear whether the 750 GB was sized for video or for text. If the proposed budget is sized against documents, it would be consumed very quickly by video. QuesƟon: was the 750 GB sized for a document workload, or for one that includes body-worn camera footage and other larger media files?

3. The City would need the vendor's permission to tell residents that the vendor caused a breach. Exhibit C, secƟon 4(c) provides that "neither Party may idenƟfy or aƩribute fault to the other in any noƟce without the other Party's prior wriƩen consent unless required by law." California Civil Code secƟon 1798.29 requires an agency's breach noƟce to include a general descripƟon of the incident, but does not require naming a third-party vendor as the cause. QuesƟon: in a breach noƟce to residents, may the City state that the breach occurred at its vendor?

4. Private equity owns this vendor and assembles its product line by acquisiƟon. Reveal's majority shareholder is K1 Investment Management, which funded Reveal's purchase of Logikcull and IPRO in August 2023 for more than $1 billion.

Reveal's own company Ɵmeline lists nine acquisiƟons, its website lists eight products, and the IPRO brand is no longer among them. QuesƟon: did staff evaluate the risk that Logikcull is folded into Reveal's main plaƞorm, as IPRO appears to have been?

5. The agreement says nothing about the product changing or going away.

SecƟon 8 allows terminaƟon only for uncured breach or insolvency, so there is no exit for convenience, and SecƟon 15 lets the vendor assign the agreement without the City's consent on a change of control.

QuesƟon: if the product is disconƟnued or materially changed during the three-year term, what is the City's remedy?

6. The agreement grants worldwide rights to City data, while an exhibit requires the data to stay in the United States.

SecƟon 5.6 grants a "nonexclusive, worldwide, royalty-free" license, sublicensable to an unnamed hosƟng subcontractor, 201 of 756
2 including to generate commercial "Benchmarking StaƟsƟcs." Exhibit C, secƟon 7(b) requires "No access or transfer of data to/from outside of the United States." The order of precedence clause ranks the Agreement first and does not rank Exhibit C at all. QuesƟon: does SecƟon 5.6 take precedence, and may City data be processed outside the United States?

7. The agreement and that same exhibit also disagree about destroying City data at the end. Exhibit C, secƟon 8 requires the vendor, on terminaƟon or on request, to "promptly return all City data or securely destroy it and shall cerƟfy destrucƟon in wriƟng." SecƟon 26.2 instead gives the City a thirty-day export window and says the vendor "may delete Customer Data in accordance with its standard retenƟon pracƟces." Again the Agreement is ranked and the exhibit is not.

QuesƟon: is the vendor required to destroy City data and cerƟfy it, or may it keep the data under its own retenƟon policy?

8. The contract is missing the privacy protecƟons its own security exhibit requires. Exhibit C, secƟon 6 requires the vendor to comply with California privacy law "by contractually agreeing to restrict data usage to specified business purposes, forbidding the sale/sharing of personal informaƟon, and enabling consumer rights, such as deleƟon or opƟng out." No such clause appears in the agreement. The only restricƟon to "business purposes" is SecƟon 5.3, which limits the City's use of the service rather than the vendor's use of City data.

QuesƟon: where does the vendor contractually agree to the restricƟons Exhibit C requires?

9. The agreement and the order form are with two different companies.

The agreement defines "VENDOR" as Reveal Data CorporaƟon, a Delaware corporaƟon, and SecƟon 7 obligates the City to pay VENDOR $75,000 annually. The order form, which carries the commercial terms including the storage rate, is "entered into by and between Logik Systems, Inc.
and Customer." Logik Systems is the corporate enƟty behind the Logikcull brand, but the item does not state whether Reveal owns it or whether both are held in common, and no provision makes either answerable for the other. The Statement of Work says the service is provided by "Logikcull Discovery SoluƟon, an affiliate of Reveal Data CorporaƟon." No document in the item names the enƟty that will invoice the City or receive payment. QuesƟon: which enƟty is legally bound, which receives the payments, and which provides the service?

10. When the documents disagree, the contract does not say which one wins. SecƟon 28 states that all four exhibits are "incorporated by reference herein as part of this Agreement," then ranks the Statement of Work and the Insurance Requirements, which are Exhibits A and D, below the Agreement they are said to be part of. It does not rank Exhibit B, the fee schedule, or Exhibit C, the data security requirements, at all, and it does not menƟon the order form. The one other document it ranks, the City's RFQ, is not aƩached to the item. QuesƟon: which document controls the storage rate and the data security requirements?
The order form must be signed on or before September 30, 2026 to be valid, and the next regular meeƟng falls aŌer that date. Pulling Item
13 for discussion would not cost the City that deadline.

Respecƞully,
Brian Cervenka
San Mateo, CA
202 of 756

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 14 Section Name: CONSENT CALENDAR Account Number: 34-3133 File ID: 26-12647 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Community Development Department
MEETING DATE: September 22, 2026
SUBJECT:

Support of Affordable Housing — Appropriation
RECOMMENDATION:

Adopt a Resolution to appropriate $1M in Low- and Moderate-Income Housing Asset Funds, $3M in Commercial Linkage Fee Funds, and $1M in General Fund Housing Set-Aside Funds into the Pro-Housing Reserve Account to support the production, preservation, and rehabilitation of affordable housing.

BACKGROUND:

This item follows the September 8, 2026, City Council meeting, at which the City Council received an update on housing funds and provided direction on a five-year funding strategy for housing programming. At this meeting, the City Council also directed staff to pursue a Prohousing Designation, a competitive program run by the California Department of Housing and Community Development (HCD), which may provide priority access to state funding opportunities, including the Prohousing Incentive Program (PIP) grant, including the Prohousing Incentive Program (PIP) grant.

To be competitive for Prohousing Designation, which uses a scoring system to award the designation, jurisdictions can earn points for “fiscal incentives” that include contributing to a local (or regional) trust fund. Contributions must occur annually, and the total must be substantial enough to accelerate the production or preservation of affordable housing.

This requirement dovetails with the City’s 2023-2031 Housing Element, which, under Policy H 1.2, calls for identifying ways to create a stand-alone Housing Fund and prioritizing local housing funds to assist in the production of affordable units.

At the September 8, 2026 meeting, Council directed staff to create a dedicated account for tracking with an initial amount of $5M. A reserve account will be established within each contributing fund to designate and track the authorized amount.

The recommended amount of $5M is based on potential requests for funding that staff anticipate in the coming years, and could support two to three affordable housing projects, depending on the size of the loans awarded.

Funds will be awarded via an over-the-counter process, meaning that developer applications will be reviewed as they are received, and projects will be awarded as funds are available, with no set deadlines. For each project that receives these loan funds, staff would work to leverage the City’s loan with County and state grant and loan resources, and potentially with federal sources, thus multiplying the impact of the City’s investments.

The City has sufficient funds in its various restricted housing funds, including the Low and Moderate Housing Asset Fund (Fund 255), Commercial Linkage Fee (Fund 270), and General Fund Housing Set- Aside (Fund 130) to support these programs.

The Proposed Resolution in Attachment 1 establishes Pro-Housing Reserve Accounts and appropriates $5M total: $1M 203 of 756

CITY OF SAN MATEO
from the Low and Moderate Housing Asset Fund, $3M from the Commercial Linkage Fee fund, and $1M from the General Fund Housing Set-Aside fund. Setting aside these funds in “Pro-Housing Reserve” accounts creates more transparency, facilitates clear tracking, and signals the City’s capacity and intent to fund affordable housing development activities in production, preservation, and rehabilitation.

The Prohousing Reserve accounts can also be used to hold funds appropriated to implement another action item from Housing Element Policy H 1.2: Utilize Public Funding and Properties for New Affordable Housing, which calls for the City to assess feasibility of developing the City-owned parcel at 4142 S. El Camino Real with affordable housing, with an emphasis on extremely- and very low-income units.

Next Steps
Staff will return to the City Council at a later date with a detailed implementation plan for an over-the-counter loan program, which would include adoption of loan guidelines and application form, template loan documents (the loan agreement, regulatory agreement, and ancillary documents to establish the City’s funding requirement), and a template for funding awards to eligible projects.

As potential acquisition and development plans materialize for the 4142 S. El Camino Real site, staff will return with an additional appropriation from one or more of these restricted housing funds. As recommended by Council, the City will invest approximately $5M over five years towards the development of City-owned properties. Additional funds will be appropriated as the City receives revenue in future budget cycles.

BUDGET IMPACT:

This report recommends appropriation of $1M in Low and Moderate Housing Asset Funds (Fund 255), $3M in Commercial Linkage Fee Funds (Fund 270), and $1M in General Fund Housing Set-Aside Funds (Fund 130). There are sufficient funds in each to support these activities. Balances as of July 1, 2026 are as follows: $5,381,000 in Fund 255; $3,795,000 in Fund 270; and $6,470,000 in Fund 130. Taking into account projected expenditures for FY2026-27 and subsequent years, staff estimates that a sufficient balance will remain in each of these funds after the appropriation to the Pro-Housing Reserve accounts are made.

ENVIRONMENTAL DETERMINATION:

This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5)).

STRATEGIC PLAN ALIGNMENT
This staff report supports the Housing initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution

STAFF CONTACT
Van Diggans, Housing Specialist II
[email protected]
(650) 522-7229
204 of 756

CITY OF SAN MATEO
RESOLUTION NO. __ (2026)
APPROPRIATING $1M IN LOW AND MODERATE INCOME HOUSING ASSET FUNDS, $3M IN COMMERCIAL LINKAGE FEE FUNDS AND $1M IN GENERAL FUND HOUSING SET-ASIDE FUNDS INTO THE CITY OF SAN MATEO

PRO-HOUSING RESERVE ACCOUNTS
WHEREAS, on August 19, 2026, the Community Relations Commission held a public meeting to receive public comments and provide input on City housing funding priorities; WHEREAS, on September 8, 2026, the City Council received an update and provided direction on a fiveyear funding strategy for housing programming, including whether to pursue a Prohousing Designation, a competitive program run by the California Department of Housing and Community Development (HCD) that gives designated jurisdictions priority for a variety of HCD funding opportunities; and WHEREAS, the City’s 2023-2031 Housing Element (HE) workplan, among other things, calls for identifying ways to create a stand-alone housing fund and prioritizing local housing funds to assist in the production of affordable units under Policy H1.2: Utilize Public Funding and Properties for New Affordable Housing; and
WHEREAS, the City’s Housing Element Policy H1.2 (Utilize Public Funding and Properties for New Affordable Housing) calls for the City to support affordable housing development at City-owned sites; and WHEREAS, to be competitive for a Prohousing Designation, establishing an affordable housing fund is a key recommendation under Category 4B Fiscal Incentives in the Prohousing Designation application; and WHEREAS, the City has sufficient funds in its various restricted housing funds, including the Housing Successor Fund (Fund 255), Commercial Linkage Fee (Fund 270), and General Fund Housing Set-Aside (Fund 130) to support the above-named Housing Element policies, and policies related to affordable housing production, preservation and rehabilitation; and
WHEREAS, the City Council, on September 8, 2026, directed staff to pursue Prohousing Designation and to establish and capitalize new Pro-Housing Reserve Accounts with an initial amount of $5,000,000 to support the production, preservation and rehabilitation of affordable housing; and WHEREAS, a total appropriation of $5,000,000, of which $1,000,000 is from the Housing Successor fund (Fund 255), $3,000,000 is from the Commercial Linkage Fee fund (Fund 270), and $1,000,000 from the General Fund Housing Set-Aside fund (Fund 130) is necessary to establish the Pro-housing Reserve Accounts.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This fund appropriation is not a project of CEQA because it is an organizational or administrative activity that will not impact the environment (CEQA Guidelines Section 15378(b)(5).

2. The appropriation of $1,000,000 from the Low and Moderate Income Housing Asset Fund (Fund 255), $3,000,000 from the Commercial Linkage Fee fund (Fund 255), and $1,000,000 from the General Fund Housing Set-Aside fund (Fund 130) into the City of San Mateo Prohousing Reserve Accounts is approved. 205 of 756

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 15 Section Name: CONSENT CALENDAR Account Number: 10-3134 File ID: 26-12684 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: September 22, 2026
SUBJECT:

High-Density Mixed-Use and Multi-Family Districts, and Zoning Code Updates — Ordinance Adoption RECOMMENDATION:

Adopt an Ordinance to make various amendments to Title 27 “Zoning” of the San Mateo Municipal Code to establish four new high density zoning districts consistent with General Plan 2040 and make minor revisions to various sections to update outdated language and correct inconsistencies.

BACKGROUND:

On September 8, 2026, the City Council introduced an ordinance amending Title 27, “Zoning,” of the San Mateo Municipal Code. The amendments establish four new high-density zoning districts consistent with General Plan 2040 and make minor revisions to update outdated language and correct inconsistencies. The Council also directed staff to remove floor area ratio (FAR) requirements from the R6 and R7 residential districts and to limit the application of FAR standards to only nonresidential portions of buildings in the MU3 District (Medium Density Mixed-Use) and the MU4 District (High Density Mixed-Use). These changes are reflected in the attached ordinance in both the clean version (Attachment 1) and the tracked changes version (Attachment 2).

If adopted, the Ordinance will become effective 30 days after adoption.

BUDGET IMPACT:

There is no budget impact for this Ordinance Adoption.

ENVIRONMENTAL DETERMINATION:

The proposed Ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 21080.17 of the Public Resources Code and Section 15183 of the CEQA Guidelines. CEQA Guidelines Section 15183 provides a statutory exemption for projects that are consistent with a previously adopted General Plan, Community Plan, or Zoning ordinance for which an Environmental Impact Report (EIR) was certified. The General Plan 2040 and Climate Plan Update Final EIR, finalized in January 2024, evaluated development impacts associated with approximately 19,764 residential units and 3,186,000 square feet of nonresidential floor area. The proposed Zoning Code amendments are intended to facilitate development capacity consistent with the General Plan and would support the development of additional residential units and nonresidential floor area within the growth assumptions already analyzed in the EIR.

STRATEGIC PLAN ALIGNMENT
This staff report supports the Land Use and Housing initiatives. 206 of 756

CITY OF SAN MATEO

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Ordinance
Att 2 – Proposed Ordinance with Tracked Changes
Att 3 – Public Comment

STAFF CONTACT
Chantal Eaton, Deputy City Clerk
[email protected]
(650) 522-7044
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CITY OF SAN MATEO

DRAFT ORDINANCE
AMENDING THE ZONING CODE (TITLE 27) TO CREATE FOUR NEW ZONING DISTRICTS (R6 HIGH DENSITY MULTIPLE FAMILY RESIDENTIAL, R7 HIGH DENSITY MULTIPLE FAMILY RESIDENTIAL, MU3 MEDIUM DENSITY MIXED-USE, AND MU4 HIGH DENSITY MIXED-USE), UPDATE TEXT IN VARIOUS SECTIONS, AND DETERMINE

THAT THE AMENDMENTS ARE EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 21080.17 OF THE PUBLIC RESOURCES CODE AND SECTION 15183 OF THE CEQA GUIDELINES
WHEREAS, on March 18, 2024, at a duly noticed public hearing, the City Council adopted Strive San Mateo General Plan 2040 (General Plan) with Resolution No. 25 (2024), as a comprehensive update to General Plan 2030; and
WHEREAS, on March 18, 2024, at a duly noticed public hearing, the City Council certified the City of San Mateo’s General Plan’s EIR and adopted the Significant Impacts and Mitigations Measures Findings and Alternatives Findings, and Statement of Overriding Considerations with Resolution No. 26 (2024); and WHEREAS, the Environmental Impact Report (EIR) for the San Mateo General Plan 2040 analyzed new residential development of up to 21,410 new housing units and growth around the City through 2040; and WHEREAS, the City of San Mateo is authorized under the State of California to regulate land use for the public health, safety, and general welfare; and
WHEREAS, the existing zoning districts do not fully correspond to or adequately implement certain land use designations established in the General Plan, particularly with respect to higher-intensity mixed-use and higher-density residential development; and
WHEREAS, the proposed zoning districts (R6 High Density Multiple Family Residential, R7 High Density Multiple Family Residential, MU3 Medium Density Mixed-Use, and MU4 High Density Mixed-Use) are intended to implement General Plan land use designations by allowing a compatible mix of higher density residential, commercial, office, and civic uses at appropriate intensities, while promoting walkability, efficient land use, and access to services; and
WHEREAS, this Ordinance also includes various Zoning Code cleanup amendments, including revisions to intended to clarify language, correct inconsistencies, remove obsolete provisions, and improve overall usability and internal consistency of the Zoning Code; and
WHEREAS, the proposed Zoning Code cleanup items are minor in nature, do not alter the overall intent of the Zoning Code, and are necessary to ensure clear and effective administration of the regulations; and WHEREAS, the proposed Ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 21080.17 of the Public Resources Code and Section 15183 of the CEQA Guidelines because the proposed updates are consistent with the development assumptions established within General Plan.
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WHEREAS, on June 23, 2026, the Planning Commission held a duly noticed public hearing, received all written and oral public comments, and recommended that the City Council approve the proposed Ordinance to amend Title 27.

WHEREAS, on ________________, 2026, at a duly noticed public hearing, the City Council adopted an Ordinance to adopt the amendments to several Chapters of Title 27, Zoning, of the San Mateo Municipal Code to implement the General Plan.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Legislative Findings. At a duly noticed public hearing on _____________________, 2026, the City Council of the City of San Mateo reviewed and considered the accompanying staff report and attachments thereto, the exemption from environmental review, together with comments received during the public review process, and hereby finds and determines that the proposed Ordinance is consistent with the adopted General Plan in that it supports the development of housing and achieves the General Plan’s stated goals and policies.

Section 2. Section 27.04.130 of the San Mateo Municipal Code is amended as follows:

27.04.130 Community Care Facility
A "community care facility" means any place or building that is maintained and operated to provide 24- hour non-medical residential care, or day care services for children, adults, or both, limited to the following:
(a) Residential Care Facility. A residential care facility means a family home, group home, residential care facility for the elderly, foster home, intermediate care facility or similar facility, for 24-hour non-medical care of persons in need of personal services, supervision, or assistance essential for sustaining the activities of daily living or for the protection of the individual;
(b) Day Care Center. A day care facility means any facility which provides non-medical care to persons (adults and/or children) in need of personal services, supervision, or assistance essential for sustaining the activities of daily living or for the protection of the individual on less than a 24-hour basis; (c) Family Day Care Home. A family day care home means a facility which provides care, protection, and supervision of no more than 14 children in the caregiver's own home, for periods of less than 24 hours per day, while the parents or guardians are away.

Section 3. Section 27.04.200 of the San Mateo Municipal Code is amended as follows:

27.04.200 Floor Area
(a) Definitions.
(1) Floor Area. Floor area means the sum of the gross horizontal areas of all principal and accessory buildings and above grade covered parking on a zoning plot. (2) Floor Area Ratio (FAR). Floor area ratio means the gross floor area of the buildings on a zoning plot divided by the net lot area.
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(b) Measurement, other than single-family dwellings in R1 zoning districts. (1) Floor area is measured from the exterior façade of the building's wall planes, from the centerline of party walls, or from a line three feet from the edge of an eave, whichever produces the largest floor area. Stories exceeding fifteen (15) feet in height shall be counted as additional floor area, with the exception of ground floor commercial uses. Floor area also includes all accessory structures on the site and basements that meet the definition in subsection (c)(6). (2) Exclusions. The following are not counted as floor area:
(A) Covered or open courts, and atriums, on the ground floor, provided that the area is not used as dwelling, office, retailing, or required access; (B) In multiple-level buildings, covered courts, if the retailing uses are open to the public. Multiple-level stairwells and elevators shall be counted only as ground floor area; (C) Covered walkways and balconies;
(D) First floors, mechanical areas, penthouse, and top floors are counted only once as floor area, regardless of height;
(E) Bicycle parking facilities;
(F) Floor area designated for day care centers accessory to and intended to serve a multi-family, commercial, office or manufacturing use. Such floor area may be located within the primary structure or may be in a freestanding structure accessory to the primary structure; (G) Covered parking for office use shall not be counted as floor area in areas delineated for exclusion within an adopted plan, such as the Mariner's Island Specific Plan or the Bay Meadows Specific Plan.
(c) Measurement, for single-family dwellings in R1 zoning districts, shall include the following:
(1) A covered structure or portion of a building where it has a horizontal or sloped covering which consists of 50% or more solid material.
(2) All area enclosed within the walls of the principal structure (as measured from the outside perimeter of walls), and the area (or footprint) of any attached carports, covered balconies or porches (as measured from the outside perimeter of its support structures). (A) Exception: To encourage street frontage activity, the first 100 square feet of a covered front porch shall not be included as floor area. (3) The area of all detached accessory structures, regardless of the number of open sides, including:
(A) Detached garages and carports;
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(B) Storage sheds and other similar structures; and
(C) Covered patios or similar structures.
(4) Any interior space where the vertical distance between the upper surface of the floor and the floor above is fifteen (15) feet or more shall be counted as twice the floor area. If there is no floor above the space, then the distance shall be measured to the underside of the roof structure. (5) Attic space is considered floor area when area "A" is at least 50% of areas "A" and "B" combined in the following plan-view diagram:

Area "B"
(ceiling height
between 5′ and 7′
6″)
Area "A"
(ceiling height 7′ 6″
or greater)
Area "B"
(ceiling height
between 5′ and 7′
6″)
(6) A basement is considered floor area when:
(A) It is habitable space as defined in the current California Building Code, and (B) More than one-half the area of the outermost basement walls is above finished or pre-existing grade (whichever is lower), and the surface of the finished floor level above is either:
(i) More than four (4) above finished or pre-existing grade (whichever is lower) for more than 50% of the total perimeter, and
(ii) More than twelve (12) feet above finished or pre-existing grade (whichever is lower) at any point.
(d) Off-Street Parking and Loading. Floor area for determining off-street parking and loading requirements as contained in Chapter 27.64, shall be based on physical floor space and shall not include the following:
(1) Storage areas except for areas located within selling or working space such as counters, racks, and closets;
(2) Utility areas including, but not limited to, elevator shafts, telephone switching rooms, stairwells, rest rooms, and heating and cooling rooms;
(3) Accessory facilities to be used only by employees of the principal uses; (4) Off-street parking and loading facilities, including aisles, ramps, and maneuvering space; (5) Basement, attic, or mezzanine floor area other than area devoted to retailing activities, to the production of processing of goods, or to business or professional offices; 211 of 756
(6) Floor area designated for day care centers accessory to and intended to serve a multi-family, commercial, office or manufacturing use. Such floor area may be located within the primary structure or may be in a freestanding structure accessory to the primary structure; (7) Floor Area Computed for Building Volume. Additional parking shall be required in the event of change of excluded floor areas into uses generating parking. (e) Interpretation. All interpretations of floor area shall be subject to the review and approval of the Zoning Administrator.
(f) No change in the definition or calculation of floor area, except to the extent that the City Council expressly states that the change allows greater floor area, shall be construed to authorize an expansion of the allowable floor area of a building or structure, whether pursuant to Chapter 27.72 or otherwise.

Section 4. Section 27.08.030 of the San Mateo Municipal Code is amended as follows:

27.08.030 Site Plan and Architectural Review (SPAR)
(a) The following projects, as well as other projects that may be designated in this code, require a site plan and architectural review and no such project shall commence until the approval body has approved a planning application for site plan and architectural review: any building, new parking lot, fence over seven (7) feet in height, or an extension, alteration, or addition of or to an existing building or parking lot; historic buildings within the Downtown Specific Plan area as specified in Chapter 27.66. Single family and accessory buildings that conform to the standards contained in Chapter 27.18, or minor facade modifications as defined in Section 27.04.313, and which conform with Section 27.08.031, are exempt from this requirement, unless they are specifically designated by this section as requiring review. In making its review, the Zoning Administrator, Development Review Board, and Planning Commission shall be guided by the standards adopted by the Planning Commission and City Council. The application shall be approved if the Zoning Administrator or Commission finds all of the following to exist:
(1) The structures, site plan, and landscaping are in scale and harmonious with the character of the neighborhood;
(2) The development will not be detrimental to the harmonious and orderly growth of the City; (3) The development will not impair the desirability of investment or occupation in the vicinity, and otherwise is in the best interests of the public health, safety, or welfare; (4) The development meets all applicable standards as adopted by the Planning Commission and City Council, conforms with the General Plan, and will correct any violations of the zoning Ordinance, building code, or other municipal codes that exist on the site; (5) The development will not adversely affect matters regarding police protection, crime prevention, and security.
(b) All buildings, structures, landscaping, and other establishments shall be constructed in accordance with the approved drawings.
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Section 5. Section 27.30.010 of the San Mateo Municipal Code is amended as follows:

27.30.010 Permitted Uses
The following uses are permitted provided that the use limitations contained in Section 27.30.025, "Permitted and special uses—Twenty-Fifth Avenue Improvement Area," shall apply to properties in the TwentyFifth Avenue Improvement Area and the use limitations contained in Section 27.30.027, "Permitted and special uses—Hillsdale Station Area Plan Active Zone," shall apply to properties in the Hillsdale Station Area Plan Active Zone:
(a) Animal grooming, provided no overnight boarding occurs on the site; (b) Bakeries;
(c) Barber shops and hair salons;
(d) Delicatessens;
(e) Dry cleaners, with customer service areas;
(f) Financial institutions, provided the ground floor area devoted to this use does not exceed 2,500 square feet per establishment;
(g) Health studios and spas;
(h) Laundromats;
(i) Libraries;
(j) Low Barrier Navigation Center above the ground floor in compliance with Government Code Sections 65660-65668 shall be considered a use by-right. "Use by right" shall have the same meaning as defined in subdivision (i) of Section 65583.2. Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone. (k) Newspaper publishing;
(l) Offices, provided the ground floor area devoted to this use does not exceed 2,500 square feet per establishment;
(m) Photo processing;
(n) Picture framing;
(o) Real estate establishments;
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(p) Residential units above the ground floor that comply with the objective development standards for the R3 District in Chapter 27.22 and affordable housing requirements as adopted by City Council resolution, unless otherwise specified in Chapter 27.29;
(q) Restaurants and accessory outdoor dining areas, without drive-through facilities; (r) Retail uses, such as, but not limited to, the following uses, subject to a maximum of 15,000 square feet of floor area per establishment except for supermarkets and drug stores:
(1) Antique shops,
(2) Apparel sales, tailoring and repair stores,
(3) Drug stores,
(4) Hardware and garden supply stores,
(5) Household furnishings,
(6) Pet shops,
(7) Supermarkets and grocery stores;
(s) Reverse vending machines, subject to regulations established in Chapter 27.69; (t) Schools and day care facilities;
(u) Travel agencies;
(v) Temporary buildings for construction purposes for a period not to exceed the duration of such construction;
(w) Accessory uses to principle uses permitted; and
(x) Other compatible uses as determined by the zoning administrator.

Section 6. Section 27.32.010 of the San Mateo Municipal Code is amended as follows:

27.32.010 Permitted Uses
The following uses are permitted:
(a) Permitted uses in the C1 district;
(b) Art galleries;
(c) Automotive accessory stores, excluding on-site service and repair of vehicles; (d) Boarding, lodging, or rooming houses;
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(e) Catering services;
(f) Hotels and motels, including restaurant and meeting rooms; (g) Laundries;
(h) Medical and dental clinics, including laboratories; (i) Offices;
(j) Parking facilities;
(k) Printing, lithographing, or publishing establishments for newspaper, business cards, and other similar uses;
(l) Radio and television broadcasting stations;
(m) Reproduction services;
(n) Residential units above the ground floor that comply with the objective development standards within the R4 district in Chapter 27.24 and affordable housing requirements as adopted by City Council resolution, except as otherwise specified in Chapter 27.29; (o) Retail uses, including incidental rental and repair; (p) Emergency Shelters;
(q) Accessory uses to principle uses permitted; and
(r) Other compatible uses as determined by the zoning administrator.

Section 7. Section 27.34.010 of the San Mateo Municipal Code is amended as follows:

27.34.010 Permitted Uses
The following uses are permitted:
(a) Permitted uses in the C1 and C2 districts;
(b) Residential units above the ground floor that comply with the objective development standards for the R4 District in Chapter 27.24 and affordable housing requirements as adopted by City Council resolution, except as otherwise specified in Chapter 27.29;
(c) Ambulance service;
(d) Automobile, boat, and truck sales and rental, including service and repair as accessory to the primary sales use, sales may occur on open lot;
(e) Automobile service, parts, and repairs, classified as minor motor vehicle repair in Section 27.04.325; 215 of 756
(f) Car wash and detailing facilities, may not occur on open lot; (g) Laboratories, research, experimental, and testing, provided no production or manufacturing of products occurs on the premises;
(h) Accessory uses to principle uses permitted; and
(i) Other compatible uses as determined by the Zoning Administrator.

Section 8. Section 27.36.010 of the San Mateo Municipal Code is amended as follows:

27.36.010 Permitted Uses
The following uses are permitted:
(a) Permitted uses in the C1, C2, and C3 districts, except that residential uses, low barrier navigation centers, office uses on the properties along Palm Avenue between Twentieth and Twenty-fifth Avenues, and emergency shelters are prohibited;
(b) Air conditioning and heating sales and service;
(c) Animal hospitals, which may include outdoor kennels; (d) Automotive parts, service, and repair classified as major motor vehicle repair in Section 27.04.320; (e) Construction materials sales and lumberyards;
(f) Dry cleaning establishments, without customer service areas; (g) Linen, towel, diaper and other similar supply services; (h) Machinery sales, rental, and service, when conducted within an enclosed building; (i) Parcel delivery and receiving stations;
(j) Processing and assembly of goods determined by the Zoning Administrator to be compatible with adjacent uses, provided that space in a building does not exceed six thousand square feet of total floor area and basement space, not including stairwells or elevator shafts; and provided that such processing or assembly can be conducted without noise, vibration, order, dust or any other condition which might be disturbing to occupants of adjacent buildings. When manufacturing operations of the same or similar products demand space exceeding six thousand square feet, they shall be located in the M1 district. (k) Sheet metal shops;
(l) Storage and warehousing;
(m) Tool, die and pattern making;
(n) Welding and iron work;
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(o) Wholesale establishments;
(p) Accessory to principal uses permitted;
(q) Other compatible uses as determined by the Zoning Administrator.

Section 9. Section 27.38.020 of the San Mateo Municipal Code is amended as follows:

27.38.020 Permitted Uses
Unless otherwise provided in this title, uses of building or land in this district and buildings hereafter erected, structurally altered or enlarged shall be limited to the following uses:
(a) Any use permitted in the C2 District, except an animal hospital and emergency shelters; provided that the use limitations contained in Section 27.38.110, Required Retail Frontage, shall apply to properties located within the required retail frontage area, as shown in the Downtown Plan. (b) Residential units, when located above the ground floor and as part of a mixed-use development, subject to CBD residential development standards and affordable housing requirements as adopted by City Council resolution;
(c) Name plates and signs, as classified and regulated in Title 25. (d) Accessory uses which are necessary to the above-mentioned buildings and uses; including a maximum of 15% of floor area for ancillary office uses related to retail establishments located in the ground floor area of the district, and which are not visible from the street nor located within the retail storefront area. (e) Any other use deemed similar in nature and operation that is determined by the Zoning Administrator to be compatible with existing and permitted uses allowable under the CBD Central Business District zoning and is deemed desirable in serving the downtown core area and the community at large.

Section 10. Subsection (a)(1) of Section 27.38.110 of the San Mateo Municipal Code is amended as follows:

27.38.110 Required Retail Frontage
(a) Permitted Uses. The following uses are permitted on the ground floor subject to the requirements in Section 27.38.040, Conditions of Use, and the standards listed in subsection (c) below:
(1) Retail Sales. Uses principally engaged in retail sale or rental of consumer or household goods, including ancillary repair services.

Section 11. Section 27.44.020 of the San Mateo Municipal Code is amended as follows:

27.44.020 Permitted Uses
The following uses shall be permitted:
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(a) Administrative, executive, and professional offices, provided that the professional offices are limited to those professions listed in Section 5.24.160, and including similar professional occupations, and provided that no office of a veterinarian shall include an animal hospital or kennel. (b) Accessory uses; including, but not limited to:
(1) Sale of personal goods and services, when provided in the principal building, including, but not limited to, the following:
(A) Flower, food, and news vending;
(B) Printing and photocopying;
(C) Travel agencies;
(D) Ticket outlets;
(2) Other services which are customary appurtenant uses. (c) Health and recreation facilities.
(d) Public utility and service uses.
(e) Financial and business offices and related facilities. (f) Research laboratories (experimental and testing), provided no production or manufacturing occurs, and provided that all activities conform with the performance standards established for the M1 district. (g) Residential units that comply with the objective development standards for the R3 District in Chapter

27.22 and affordable housing requirements as adopted by City Council resolution, unless otherwise specified in Chapter 27.29.
(h) Restaurants without drive-through facilities.
(i) Schools and day care facilities.
(j) Temporary buildings for construction purposes for a period not to exceed the duration of such construction.
(k) Warehousing, storage, and distribution facilities as accessory uses but not exceeding 10,000 square feet per establishment or not more than 60% of gross floor area per establishment. (l) Other compatible uses as determined by the Zoning Administrator.

Section 12. Section 27.48.030 of the San Mateo Municipal Code is amended as follows:

27.48.030 Special Uses
Special Uses in the E1 district may also be allowed, subject to approval of a special use permit. 218 of 756
Section 13. Chapter 27.50 of the San Mateo Municipal Code is added to Title 27 as follows:

Chapter 27.50
R6 District - High Density Multiple Family Residential

27.50.005 Purpose
The R6 High Density Multiple Family District correlates with the Residential Medium II Land Use Designation and will provide for higher-density, multi-family residential development, including condominiums and apartments, in locations near mixed-use, office, and commercial areas.

27.50.010 Permitted Uses
The following uses are permitted:
(a) Home daycare centers;
(b) Multiple family dwellings;
(c) Supportive housing in compliance with Government Code Sections 65650 - 65656, shall be considered a use by-right. "Use by right" shall have the same meaning as defined in Government Code Section 65583.2(i). Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(d) Licensed residential care facilities including group homes with six (6) or fewer residents, in addition to the caregiver's family, subject to the objective development standards that apply to other residential uses of the same type in the same zone. Certain licensed group homes shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9, as amended from time to time; and (e) Residential care homes of any size regardless of State licensing; and (f) Temporary buildings for construction purposes for a period not to exceed the duration of such construction.

27.50.020 Special Uses
Unless otherwise provided, the following uses may be permitted subject to the approval of a special use permit by the Planning Commission:
(a) Boarding and lodging houses;
(b) Nursing, hospice, and/or convalescent facility;
(c) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
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(d) Fraternity and sorority houses.

27.50.030 Off-Street Parking
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64).

27.50.040 Density
The maximum density shall be 99 dwelling units per acre.

27.50.050 Building Height
Building height limit for this district shall be a maximum of six stories and seventy-five (75) feet.

27.50.060 Minimum Yards
A rear yard setback of five (5) feet must be provided.

27.50.070 Buffers
Buffers shall be provided as follows:
(a) If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided. (b) If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.50.080 Open Space
Residential development shall provide open space as follows:
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
(1) Private usable open space, at a minimum of 30 square feet per unit, and (2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. (3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 common usable square feet.] Section 14. Chapter 27.51 of the San Mateo Municipal Code is added to Title 27 as follows:
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Chapter 27.51
R7 District - High Density Multiple Family Residential

27.51.005 Purpose
The R7 Multiple Family Dwellings District correlates with the Residential High Land Use Designation and is intended to provide for high-density multi-family residential development, including condominiums and apartments. The R7 District is intended for development in Downtown San Mateo, in proximity to Caltrain stations, and along major transit corridors such as El Camino Real.

27.51.010 Permitted Uses
The following uses are permitted:
(a) Home daycare centers;
(b) Multiple-family dwellings;
(c) Supportive housing in compliance with Government Code Sections 65650 - 65656, shall be considered a use by-right. "Use by right" shall have the same meaning as defined in Government Code Section 65583.2(i). Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(d) Licensed residential care facilities including group homes with six (6) or fewer residents, in addition to the caregiver's family, subject to the objective development standards that apply to other residential uses of the same type in the same zone. Certain licensed group homes shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9, as amended from time to time; and (e) Temporary buildings for construction purposes for a period not to exceed the duration of such construction.

27.51.020 Special Uses
Unless otherwise provided the following uses may be permitted subject to the approval of a special use permit by the Planning Commission:
(a) Boarding and lodging houses;
(b) Nursing, hospice, and/or convalescent facility;
(c) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
(d) Fraternity and sorority houses.
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27.51.030 Off-Street Parking
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64).

27.51.040 Density
The maximum density shall be 130 dwelling units per acre.

27.51.050 Building Height
Building height limit for this district shall be a maximum of eight stories and one hundred (100) feet.

27.51.060 Minimum Yards
A rear setback of five (5) feet must be provided.

27.51.070 Buffers
Buffers shall be provided as follows:
(a) Side. If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided.
(b) Rear. If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.51.080 Open Space
Residential development shall provide open space as follows:
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
(1) A combination of private usable open space, at a minimum of 30 square feet per unit, and (2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. (3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 square feet of common usable open space.] Section 15. Chapter 27.52 of the San Mateo Municipal Code is added to Title 27 as follows:
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Chapter 27.52
MU3 District – Medium Density Mixed-Use

27.52.005 Purpose
The MU3 Medium Density Mixed-Use District is intended to allow medium-density, mixed-use buildings that provide a mix of commercial, office, and/or residential uses within the same site or building as well as individual commercial, office, or residential uses. The MU3 District is intended to allow a mix of uses near other mixed-use, commercial, or residential areas, and within Downtown San Mateo.

27.52.010 Permitted Uses
The following uses are permitted:
(a) Accessory uses to principal uses permitted;
(b) Animal grooming, provided no overnight boarding occurs on the site; (c) Art galleries;
(d) Automotive accessory stores, excluding on-site service and repair of vehicles; (e) Boarding, lodging, or rooming houses;
(f) Emergency Shelters;
(g) Financial institutions;
(h) Health studios and spas;
(i) Hotels and motels, including restaurants and meeting rooms; (j) Libraries;
(k) Low Barrier Navigation Center above the ground floor in compliance with Government Code Sections 65660-65668 shall be considered a use by-right. "Use by- right" shall have the same meaning as defined in subdivision (i) of Section 65583.2. Supportive housing shall comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(l) Medical and dental clinics, including laboratories; (m) Offices;
(n) Personal Services;
(o) Real estate establishments;
(p) Multi-family residential units;
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(q) Supportive housing in compliance with Government Code Sections 65650 - 65656, shall be considered a use by-right use. "Use by right" shall have the same meaning as defined in Government Code Section 65583.2(i). Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(r) Licensed residential care facilities including group homes with six (6) or fewer residents, in addition to the caregiver's family, subject to the objective development standards that apply to other residential uses of the same type in the same zone. Certain licensed group homes shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9, as amended from time to time; (s) Restaurants, catering services, and accessory outdoor dining areas, without drive-through facilities; (t) Retail uses, including ancillary rental and repair; (u) Schools and day care facilities;
(v) Temporary buildings for construction purposes for a period not to exceed the duration of such construction; and
(w) Other compatible uses as determined by the Zoning Administrator.

27.52.020 Special Uses
The following uses may also be permitted subject to approval of a special use permit, provided that the use limitations contained in Section 27.30.025, "Permitted and special uses—Twenty-Fifth Avenue Improvement Area," shall apply to properties in the Twenty-Fifth Avenue improvement Area and the use limitations contained in Section 27.30.027, "Permitted and special uses—Hillsdale Station Area Plan Active Zone," shall apply to properties in the Hillsdale Station Area Plan Active Zone:
(a) Alternative financial services, subject to the restrictions set forth in Section 27.30.020; (b) Automobile gasoline service station;
(c) Automotive sales;
(d) Clubs, lodges, and fraternal organizations;
(e) Parking facilities, as a principal use;
(f) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
(g) Religious institutions; and
(h) Other compatible uses as determined by the Zoning Administrator subject to the granting of a special use permit.
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27.52.030 Conditions Of Use
All uses, except residences, shall be subject to the following conditions:
(a) Manufacturing, processing, or treatment of products which is clearly ancillary and essential to the retail business may be conducted on the same premises;
(b) Uses shall not generate odor, dust, smoke, noise, vibration, toxic waste or other emissions which constitute nuisances;
(c) Exterior signs shall pertain only to a use conducted within the building; (d) Uses shall be conducted wholly within an enclosed building, except as authorized by special use permit, or as previously authorized, or if the use is legally nonconforming.

27.52.040 Off-Street Parking And Loading
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64).

27.52.050 Maximum Floor Area Ratio
The maximum floor area ratio of buildings and structures on a zoning plot shall be 4.0. Floor area ratio shall only apply to nonresidential portions of a building.

27.52.060 Density
The minimum density for projects with five or more residential units shall be consistent with section

27.02.230. The maximum density for residential developments shall be 99 dwelling units per acre.

27.52.070 Building Height
Building height shall not exceed the following:
(a) A maximum of four stories and fifty (50) feet for a nonresidential building; (b) A maximum of six stories and seventy-five (75) feet for a residential building or mixed-use building with residential uses.

27.52.080 Minimum Yards
A rear yard of not less than five (5) feet shall be provided.

27.52.090 Buffers
Buffers shall be provided as follows:
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(a) Side. If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided.
(b) Rear. If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.52.100 Open Space
Residential development shall provide open space as follows:
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
(1) A combination of private usable open space, at a minimum of 30 square feet per unit, and (2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. (3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 common usable square feet.]

27.52.110 Setback And Build-To-Line Standards For El Camino Real The regulations governing setback and build-to-line standards for El Camino Real in the C1 district shall apply.

Section 16. Chapter 27.53 of the San Mateo Municipal Code is added to Title 27 as follows:

Chapter 27.53
MU4 District – High Density Mixed-Use

27.53.005 Purpose
The MU4 High Density Mixed-Use District is intended to allow high-density mixed-use buildings that provide a mix of commercial, office, and/or residential uses within the same site or building as well as individual commercial, office, or residential uses. The MU4 District is intended to allow a mix of uses near major streets, train stations, and shopping centers, and within Downtown San Mateo.

27.53.010 Permitted Uses
The following uses are permitted:
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(a) Permitted uses in the MU3 District.

27.53.020 Special Uses
The following uses may also be permitted subject to approval of a special use permit, provided that the use limitations contained in Section 27.30.025, "Permitted and special uses—Twenty-Fifth Avenue Improvement Area," shall apply to properties in the Twenty-Fifth Avenue improvement Area and the use limitations contained in Section 27.30.027, "Permitted and special uses—Hillsdale Station Area Plan Active Zone," shall apply to properties in the Hillsdale Station Area Plan Active Zone:
(a) Alternative financial services, subject to the restrictions set forth in Section 27.30.020; (b) Automobile gasoline service station;
(c) Automotive sales;
(d) Clubs, lodges, and fraternal organizations;
(e) Parking facilities, as a principle use;
(f) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
(g) Religious institutions; and
(h) Other compatible uses as determined by the Zoning Administrator subject to the granting of a special use permit.

27.53.030 Conditions of use
All uses, except residences, shall be subject to the following conditions:
(a) Manufacturing, processing, or treatment of products which is clearly ancillary and essential to the retail business may be conducted on the same premises;
(b) Uses shall not generate odor, dust, smoke, noise, vibration, toxic waste or other emissions which constitute nuisances;
(c) Exterior signs shall pertain only to a use conducted within the building; (d) Uses shall be conducted wholly within an enclosed building, except as authorized by special use permit, or as previously authorized, or if the use is legally nonconforming.

27.53.040 Off-Street Parking and Loading
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64). 227 of 756

27.53.050 Maximum Floor Area Ratio
The maximum floor area ratio of buildings and structures on a zoning plot shall be 4.5. Floor area ratio shall only apply to nonresidential portions of a building.

27.53.060 Density
The minimum density for projects with five or more residential units shall be consistent with section

27.02.230. The maximum density for residential developments shall be 130 dwelling units per acre.

27.53.070 Building Height
Building height shall not exceed the following:
(a) A maximum of five stories and sixty five (65) feet for a nonresidential building; (b) A maximum of eight stories and one hundred (100) feet for a residential building or a mixed-use building with residential uses.

27.53.080 Minimum Yards
A rear yard of not less than five (5) feet shall be provided.

27.53.090 Buffers
Buffers shall be provided when adjacent to an R1 or R2 district as follows:
(a) Side. If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided.
(b) Rear. If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.53.100 Open Space
Residential development shall provide open space as follows:
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
(1) A combination of private usable open space, at a minimum of 30 square feet per unit, and 228 of 756
(2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. (3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 common usable square feet.]

27.53.110 Setback And Build-To-Line Standards For El Camino Real The regulations governing setback and build-to-line standards for El Camino Real in the C1 district shall apply.

Section 17. Section 27.71.020 of the San Mateo Municipal Code is amended as follows:

27.71.020 Scope
This chapter shall apply as a minimum for all projects requiring approval of a planning application pursuant to Section 27.08.010, except for single-family dwelling design review and 100% affordable housing development applications. Landscaping not subject to this chapter shall be governed by the provisions of Chapter 13.40. The Zoning Administrator may determine that minor additions or changes to existing property are not reasonably related to the purpose of this chapter and may be exempt from the requirements of this chapter.

Section 18. Environmental Determination. In accordance with California Environmental Quality Act (CEQA) Guidelines, section 21080.17 of the Public Resources Code and Section 15183 of the CEQA Guidelines, this action is statutorily exempt.

Section 19. Severability. In the event any section, clause or provision of this Ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.

Section 20. Publication. This Ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.

Section 21. Legislative History and Effective Date. This Ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption. 229 of 756

CITY OF SAN MATEO

DRAFT ORDINANCE
AMENDING THE ZONING CODE (TITLE 27) TO CREATE FOUR NEW ZONING DISTRICTS (R6 HIGH DENSITY MULTIPLE FAMILY RESIDENTIAL, R7 HIGH DENSITY MULTIPLE FAMILY RESIDENTIAL, MU3 MEDIUM DENSITY MIXED-USE, AND MU4 HIGH DENSITY MIXED-USE), UPDATE TEXT IN VARIOUS SECTIONS, AND DETERMINE

THAT THE AMENDMENTS ARE EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 21080.17 OF THE PUBLIC RESOURCES CODE AND SECTION 15183 OF THE CEQA GUIDELINES
WHEREAS, on March 18, 2024, at a duly noticed public hearing, the City Council adopted Strive San Mateo General Plan 2040 (General Plan) with Resolution No. 25 (2024), as a comprehensive update to General Plan 2030; and
WHEREAS, on March 18, 2024, at a duly noticed public hearing, the City Council certified the City of San Mateo’s General Plan’s EIR and adopted the Significant Impacts and Mitigations Measures Findings and Alternatives Findings, and Statement of Overriding Considerations with Resolution No. 26 (2024); and WHEREAS, the Environmental Impact Report (EIR) for the San Mateo General Plan 2040 analyzed new residential development of up to 21,410 new housing units and growth around the City through 2040; and WHEREAS, the City of San Mateo is authorized under the State of California to regulate land use for the public health, safety, and general welfare; and
WHEREAS, the existing zoning districts do not fully correspond to or adequately implement certain land use designations established in the General Plan, particularly with respect to higher-intensity mixed-use and higher-density residential development; and
WHEREAS, the proposed zoning districts (R6 High Density Multiple Family Residential, R7 High Density Multiple Family Residential, MU3 Medium Density Mixed-Use, and MU4 High Density Mixed-Use) are intended to implement General Plan land use designations by allowing a compatible mix of higher density residential, commercial, office, and civic uses at appropriate intensities, while promoting walkability, efficient land use, and access to services; and
WHEREAS, this Ordinance also includes various Zoning Code cleanup amendments, including revisions to intended to clarify language, correct inconsistencies, remove obsolete provisions, and improve overall usability and internal consistency of the Zoning Code; and
WHEREAS, the proposed Zoning Code cleanup items are minor in nature, do not alter the overall intent of the Zoning Code, and are necessary to ensure clear and effective administration of the regulations; and WHEREAS, the proposed Ordinance is statutorily exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 21080.17 of the Public Resources Code and Section 15183 of the CEQA Guidelines because the proposed updates are consistent with the development assumptions established within General Plan.
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WHEREAS, on June 23, 2026, the Planning Commission held a duly noticed public hearing, received all written and oral public comments, and recommended that the City Council approve the proposed Ordinance to amend Title 27.

WHEREAS, on ____________, 2026, at a duly noticed public hearing, the City Council adopted an Ordinance to adopt the amendments to several Chapters of Title 27, Zoning, of the San Mateo Municipal Code to implement the General Plan.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Legislative Findings. At a duly noticed public hearing on _____________________, 2026, the City Council of the City of San Mateo reviewed and considered the accompanying staff report and attachments thereto, the exemption from environmental review, together with comments received during the public review process, and hereby finds and determines that the proposed Ordinance is consistent with the adopted General Plan in that it supports the development of housing and achieves the General Plan’s stated goals and policies.

Section 2. Section 27.04.130 of the San Mateo Municipal Code is amended as follows:

27.04.130 Community Care Facility
A "community care facility" means any place or building that is maintained and operated to provide 24- hour non-medical residential care, or day care services for children, adults, or both, limited to the following:
(a) Residential Care Facility. A residential care facility means a family home, group home, residential care facility for the elderly, foster home, intermediate care facility or similar facility, for 24-hour non-medical care of persons in need of personal services, supervision, or assistance essential for sustaining the activities of daily living or for the protection of the individual;
(b) Day Care Center. A day care facility means any facility which provides non-medical care to persons (adults and/or children) in need of personal services, supervision, or assistance essential for sustaining the activities of daily living or for the protection of the individual on less than a 24-hour basis; (c) Family Day Care Home. A family day care home means a facility which provides care, protection, and supervision of no more than 14 children in the caregiver's own home, for periods of less than 24 hours per day, while the parents or guardians are away.

Section 3. Section 27.04.200 of the San Mateo Municipal Code is amended as follows:

27.04.200 Floor Area
(a) Definitions.
(1) Floor Area. Floor area means the sum of the gross horizontal areas of all principal and accessory buildings and above grade covered parking on a zoning plot. (2) Floor Area Ratio (FAR). Floor area ratio means the gross floor area of the buildings on a zoning plot divided by the net lot area.
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(b) Measurement, other than single-family dwellings in R1 zoning districts. (1) Floor area is measured from the exterior façade of the building's wall planes, from the centerline of party walls, or from a line three feet from the edge of an eave, whichever produces the largest floor area. Stories exceeding fifteen (15) feet in height shall be counted as additional floor area, with the exception of ground floor commercial uses. Floor area also includes all accessory structures on the site and basements that meet the definition in subsection (c)(6). (2) Exclusions. The following are not counted as floor area:
(A) Covered or open courts, and atriums, on the ground floor, provided that the area is not used as dwelling, office, retailing, or required access; (B) In multiple-level buildings, covered courts, if the retailing uses are open to the public. Multiple-level stairwells and elevators shall be counted only as ground floor area; (C) Covered walkways and balconies;
(D) First floors, mechanical areas, penthouse, and top floors are counted only once as floor area, regardless of height;
(E) Bicycle parking facilities;
(F) Floor area designated for day care centers accessory to and intended to serve a multi-family, commercial, office or manufacturing use. Such floor area may be located within the primary structure or may be in a freestanding structure accessory to the primary structure; (G) Covered parking for office use shall not be counted as floor area in areas delineated for exclusion within an adopted plan, such as the Mariner's Island Specific Plan or the Bay Meadows Specific Plan.
(c) Measurement, for single-family dwellings in R1 zoning districts, shall include the following:
(1) A covered structure or portion of a building where it has a horizontal or sloped covering which consists of 50% or more solid material.
(2) All area enclosed within the walls of the principal structure (as measured from the outside perimeter of walls), and the area (or footprint) of any attached carports, covered balconies or porches (as measured from the outside perimeter of its support structures). (A) Exception: To encourage street frontage activity, the first 100 square feet of a covered front porch shall not be included as floor area. (3) The area of all detached accessory structures, regardless of the number of open sides, including:
(A) Detached garages and carports;
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(B) Storage sheds and other similar structures; and
(C) Covered patios or similar structures.
(4) Any interior space where the vertical distance between the upper surface of the floor and the floor above is fifteen (15) feet or more shall be counted as twice the floor area. If there is no floor above the space, then the distance shall be measured to the underside of the roof structure. (5) Attic space is considered floor area when area "A" is at least 50% of areas "A" and "B" combined in the following plan-view diagram:

Area "B"
(ceiling height
between 5′ and 7′
6″)
Area "A"
(ceiling height 7′ 6″
or greater)
Area "B"
(ceiling height
between 5′ and 7′
6″)
(6) A basement is considered floor area when:
(A) It is habitable space as defined in the current California Building Code, and (B) More than one-half the area of the outermost basement walls is above finished or pre-existing grade (whichever is lower), and the surface of the finished floor level above is either:
(i) More than four (4) above finished or pre-existing grade (whichever is lower) for more than 50% of the total perimeter, and
(ii) More than twelve (12) feet above finished or pre-existing grade (whichever is lower) at any point.
(d) Off-Street Parking and Loading. Floor area for determining off-street parking and loading requirements as contained in Chapter 27.64, shall be based on physical floor space and shall not include the following:
(1) Storage areas except for areas located within selling or working space such as counters, racks, and closets;
(2) Utility areas including, but not limited to, elevator shafts, telephone switching rooms, stairwells, rest rooms, and heating and cooling rooms;
(3) Accessory facilities to be used only by employees of the principal uses; (4) Off-street parking and loading facilities, including aisles, ramps, and maneuvering space; (5) Basement, attic, or mezzanine floor area other than area devoted to retailing activities, to the production of processing of goods, or to business or professional offices; 233 of 756
(6) Floor area designated for day care centers accessory to and intended to serve a multi-family, commercial, office or manufacturing use. Such floor area may be located within the primary structure or may be in a freestanding structure accessory to the primary structure; (7) Floor Area Computed for Building Volume. Additional parking shall be required in the event of change of excluded floor areas into uses generating parking. (e) Interpretation. All interpretations of floor area shall be subject to the review and approval of the Zoning Administrator.
(f) No change in the definition or calculation of floor area, except to the extent that the City Council expressly states that the change allows greater floor area, shall be construed to authorize an expansion of the allowable floor area of a building or structure, whether pursuant to Chapter 27.72 or otherwise.

Section 4. Section 27.08.030 of the San Mateo Municipal Code is amended as follows:

27.08.030 Site Plan and Architectural Review (SPAR)
(a) The following projects, as well as other projects that may be designated in this code, require a site plan and architectural review and no such project shall commence until the approval body has approved a planning application for site plan and architectural review: any building, new parking lot, fence over seven (7) feet in height, or an extension, alteration, or addition of or to an existing building or parking lot; historic buildings within the Downtown Specific Plan area as specified in Chapter 27.66. Single family and accessory buildings that conform to the standards contained in Chapter 27.18, or minor facade modifications as defined in Section 27.04.313, and which conform with Section 27.08.031, are exempt from this requirement, unless they are specifically designated by this section as requiring review. In making its review, the Zoning Administrator, Development Review Board, and Planning Commission shall be guided by the standards adopted by the Planning Commission and City Council. The application shall be approved if the Zoning Administrator or Commission finds all of the following to exist:
(1) The structures, site plan, and landscaping are in scale and harmonious with the character of the neighborhood;
(2) The development will not be detrimental to the harmonious and orderly growth of the City; (3) The development will not impair the desirability of investment or occupation in the vicinity, and otherwise is in the best interests of the public health, safety, or welfare; (4) The development meets all applicable standards as adopted by the Planning Commission and City Council, conforms with the General Plan, and will correct any violations of the zoning Ordinance, building code, or other municipal codes that exist on the site; (5) The development will not adversely affect matters regarding police protection, crime prevention, and security.
(b) All buildings, structures, landscaping, and other establishments shall be constructed in accordance with the approved drawings.
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Section 5. Section 27.30.010 of the San Mateo Municipal Code is amended as follows:

27.30.010 Permitted Uses
The following uses are permitted provided that the use limitations contained in Section 27.30.025, "Permitted and special uses—Twenty-Fifth Avenue Improvement Area," shall apply to properties in the TwentyFifth Avenue Improvement Area and the use limitations contained in Section 27.30.027, "Permitted and special uses—Hillsdale Station Area Plan Active Zone," shall apply to properties in the Hillsdale Station Area Plan Active Zone:
(a) Animal grooming, provided no overnight boarding occurs on the site; (b) Bakeries;
(c) Barber shops and hair salons;
(d) Delicatessens;
(e) Dry cleaners, with customer service areas;
(f) Financial institutions, provided the ground floor area devoted to this use does not exceed 2,500 square feet per establishment;
(g) Health studios and spas;
(h) Laundromats;
(i) Libraries;
(j) Low Barrier Navigation Center above the ground floor in compliance with Government Code Sections 65660-65668 shall be considered a use by-right. "Use by right" shall have the same meaning as defined in subdivision (i) of Section 65583.2. Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone. (k) Newspaper publishing;
(l) Offices, provided the ground floor area devoted to this use does not exceed 2,500 square feet per establishment;
(m) Photo processing;
(n) Picture framing;
(o) Real estate establishments;
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(p) Residential units above the ground floor that comply with the objective development standards for the R3 District in Chapter 27.22 and affordable housing requirements as adopted by City Council resolution, unless otherwise specified in Chapter 27.29;
(q) Restaurants and accessory outdoor dining areas, without drive-through facilities; (r) Retail uses, such as, but not limited to, the following uses, subject to a maximum of 15,000 square feet of floor area per establishment except for supermarkets and drug stores:
(1) Antique shops,
(2) Apparel sales, tailoring and repair stores,
(3) Drug stores,
(4) Hardware and garden supply stores,
(5) Household furnishings,
(6) Pet shops,
(7) Supermarkets and grocery stores;
(s) Reverse vending machines, subject to regulations established in Chapter 27.69; (t) Schools and day care facilities;
(u) Travel agencies;
(v) Temporary buildings for construction purposes for a period not to exceed the duration of such construction;
(w) Accessory uses to principle uses permitted; and
(x) Other compatible uses as determined by the zoning administrator.

Section 6. Section 27.32.010 of the San Mateo Municipal Code is amended as follows:

27.32.010 Permitted Uses
The following uses are permitted:
(a) Permitted uses in the C1 district;
(b) Art galleries;
(c) Automotive accessory stores, excluding on-site service and repair of vehicles; (d) Boarding, lodging, or rooming houses;
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(e) Catering services;
(f) Hotels and motels, including restaurant and meeting rooms; (g) Laundries;
(h) Medical and dental clinics, including laboratories; (i) Offices;
(j) Parking facilities;
(k) Printing, lithographing, or publishing establishments for newspaper, business cards, and other similar uses;
(l) Radio and television broadcasting stations;
(m) Reproduction services;
(n) Residential units above the ground floor that comply with the objective development standards within the R4 district in Chapter 27.24 and affordable housing requirements as adopted by City Council resolution, except as otherwise specified in Chapter 27.29; (o) Retail uses, including incidental rental and repair; (p) Emergency Shelters;
(q) Accessory uses to principle uses permitted; and
(r) Other compatible uses as determined by the zoning administrator.

Section 7. Section 27.34.010 of the San Mateo Municipal Code is amended as follows:

27.34.010 Permitted Uses
The following uses are permitted:
(a) Permitted uses in the C1 and C2 districts;
(b) Residential units above the ground floor that comply with the objective development standards for the R4 District in Chapter 27.24 and affordable housing requirements as adopted by City Council resolution, except as otherwise specified in Chapter 27.29;
(c) Ambulance service;
(d) Automobile, boat, and truck sales and rental, including service and repair as accessory to the primary sales use, sales may occur on open lot;
(e) Automobile service, parts, and repairs, classified as minor motor vehicle repair in Section 27.04.325; 237 of 756
(f) Car wash and detailing facilities, may not occur on open lot; (g) Laboratories, research, experimental, and testing, provided no production or manufacturing of products occurs on the premises;
(h) Accessory uses to principle uses permitted; and
(i) Other compatible uses as determined by the Zoning Administrator.

Section 8. Section 27.36.010 of the San Mateo Municipal Code is amended as follows:

27.36.010 Permitted Uses
The following uses are permitted:
(a) Permitted uses in the C1, C2, and C3 districts, except that residential uses, low barrier navigation centers, office uses on the properties along Palm Avenue between Twentieth and Twenty-fifth Avenues, and emergency shelters are prohibited;
(b) Air conditioning and heating sales and service;
(c) Animal hospitals, which may include outdoor kennels; (d) Automotive parts, service, and repair classified as major motor vehicle repair in Section 27.04.320; (e) Construction materials sales and lumberyards;
(f) Dry cleaning establishments, without customer service areas; (g) Linen, towel, diaper and other similar supply services; (h) Machinery sales, rental, and service, when conducted within an enclosed building; (i) Parcel delivery and receiving stations;
(j) Processing and assembly of goods determined by the Zoning Administrator to be compatible with adjacent uses, provided that space in a building does not exceed six thousand square feet of total floor area and basement space, not including stairwells or elevator shafts; and provided that such processing or assembly can be conducted without noise, vibration, order, dust or any other condition which might be disturbing to occupants of adjacent buildings. When manufacturing operations of the same or similar products demand space exceeding six thousand square feet, they shall be located in the M1 district. (k) Sheet metal shops;
(l) Storage and warehousing;
(m) Tool, die and pattern making;
(n) Welding and iron work;
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(o) Wholesale establishments;
(p) Accessory to principal uses permitted;
(q) Other compatible uses as determined by the Zoning Administrator.

Section 9. Section 27.38.020 of the San Mateo Municipal Code is amended as follows:

27.38.020 Permitted Uses
Unless otherwise provided in this title, uses of building or land in this district and buildings hereafter erected, structurally altered or enlarged shall be limited to the following uses:
(a) Any use permitted in the C2 District, except an animal hospital and emergency shelters; provided that the use limitations contained in Section 27.38.110, Required Retail Frontage, shall apply to properties located within the required retail frontage area, as shown in the Downtown Plan. (b) Residential units, when located above the ground floor and as part of a mixed-use development, subject to CBD residential development standards and affordable housing requirements as adopted by City Council resolution;
(c) Name plates and signs, as classified and regulated in Title 25. (d) Accessory uses which are necessary to the above-mentioned buildings and uses; including a maximum of 15% of floor area for ancillary office uses related to retail establishments located in the ground floor area of the district, and which are not visible from the street nor located within the retail storefront area. (e) Any other use deemed similar in nature and operation that is determined by the Zoning Administrator to be compatible with existing and permitted uses allowable under the CBD Central Business District zoning and is deemed desirable in serving the downtown core area and the community at large.

Section 10. Subsection (a)(1) of Section 27.38.110 of the San Mateo Municipal Code is amended as follows:

27.38.110 Required Retail Frontage
(a) Permitted Uses. The following uses are permitted on the ground floor subject to the requirements in Section 27.38.040, Conditions of Use, and the standards listed in subsection (c) below:
(1) Retail Sales. Uses principally engaged in retail sale or rental of consumer or household goods, including ancillary repair services.

Section 11. Section 27.44.020 of the San Mateo Municipal Code is amended as follows:

27.44.020 Permitted Uses
The following uses shall be permitted:
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(a) Administrative, executive, and professional offices, provided that the professional offices are limited to those professions listed in Section 5.24.160, and including similar professional occupations, and provided that no office of a veterinarian shall include an animal hospital or kennel. (b) Accessory uses; including, but not limited to:
(1) Sale of personal goods and services, when provided in the principal building, including, but not limited to, the following:
(A) Flower, food, and news vending;
(B) Printing and photocopying;
(C) Travel agencies;
(D) Ticket outlets;
(2) Other services which are customary appurtenant uses. (c) Health and recreation facilities.
(d) Public utility and service uses.
(e) Financial and business offices and related facilities. (f) Research laboratories (experimental and testing), provided no production or manufacturing occurs, and provided that all activities conform with the performance standards established for the M1 district. (g) Residential units that comply with the objective development standards for the R3 District in Chapter

27.22 and affordable housing requirements as adopted by City Council resolution, unless otherwise specified in Chapter 27.29.
(h) Restaurants without drive-through facilities.
(i) Schools and day care facilities.
(j) Temporary buildings for construction purposes for a period not to exceed the duration of such construction.
(k) Warehousing, storage, and distribution facilities as accessory uses but not exceeding 10,000 square feet per establishment or not more than 60% of gross floor area per establishment. (l) Other compatible uses as determined by the Zoning Administrator.

Section 12. Section 27.48.030 of the San Mateo Municipal Code is amended as follows:

27.48.030 Special Uses
Special Uses in the E1 district may also be allowed, subject to approval of a special use permit. 240 of 756
Section 13. Chapter 27.50 of the San Mateo Municipal Code is added to Title 27 as follows:

Chapter 27.50
R6 District - High Density Multiple Family Residential

27.50.005 Purpose
The R6 High Density Multiple Family District correlates with the Residential Medium II Land Use Designation and will provide for higher-density, multi-family residential development, including condominiums and apartments, in locations near mixed-use, office, and commercial areas.

27.50.010 Permitted Uses
The following uses are permitted:
(a) Home daycare centers;
(b) Multiple family dwellings;
(c) Supportive housing in compliance with Government Code Sections 65650 - 65656, shall be considered a use by-right. "Use by right" shall have the same meaning as defined in Government Code Section 65583.2(i). Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(d) Licensed residential care facilities including group homes with six (6) or fewer residents, in addition to the caregiver's family, subject to the objective development standards that apply to other residential uses of the same type in the same zone. Certain licensed group homes shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9, as amended from time to time; and (e) Residential care homes of any size regardless of State licensing; and (f) Temporary buildings for construction purposes for a period not to exceed the duration of such construction.

27.50.020 Special Uses
Unless otherwise provided, the following uses may be permitted subject to the approval of a special use permit by the Planning Commission:
(a) Boarding and lodging houses;
(b) Nursing, hospice, and/or convalescent facility;
(c) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
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(d) Fraternity and sorority houses.

27.50.030 Off-Street Parking
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64).

27.50.040 Density
The maximum density shall be 99 dwelling units per acre.

27.50.050 Floor Area Ratio
The maximum floor area ratio of buildings and structures on a zoning plot shall be 3.5.

27.50.0560 Building Height
Building height limit for this district shall be a maximum of six stories and seventy-five (75) feet.

27.50.0670 Minimum Yards
A rear yard setback of five (5) feet must be provided.

27.50.0780 Buffers
Buffers shall be provided as follows:
(a) If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided. (b) If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.50.0890 Open Space
Residential development shall provide open space as follows:
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
(1) Private usable open space, at a minimum of 30 square feet per unit, and (2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. 242 of 756
(3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 common usable square feet.] Section 14. Chapter 27.51 of the San Mateo Municipal Code is added to Title 27 as follows:

Chapter 27.51
R7 District - High Density Multiple Family Residential

27.51.005 Purpose
The R7 Multiple Family Dwellings District correlates with the Residential High Land Use Designation and is intended to provide for high-density multi-family residential development, including condominiums and apartments. The R7 District is intended for development in Downtown San Mateo, in proximity to Caltrain stations, and along major transit corridors such as El Camino Real.

27.51.010 Permitted Uses
The following uses are permitted:
(a) Home daycare centers;
(b) Multiple-family dwellings;
(c) Supportive housing in compliance with Government Code Sections 65650 - 65656, shall be considered a use by-right. "Use by right" shall have the same meaning as defined in Government Code Section 65583.2(i). Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(d) Licensed residential care facilities including group homes with six (6) or fewer residents, in addition to the caregiver's family, subject to the objective development standards that apply to other residential uses of the same type in the same zone. Certain licensed group homes shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9, as amended from time to time; and (e) Temporary buildings for construction purposes for a period not to exceed the duration of such construction.

27.51.020 Special Uses
Unless otherwise provided the following uses may be permitted subject to the approval of a special use permit by the Planning Commission:
(a) Boarding and lodging houses;
(b) Nursing, hospice, and/or convalescent facility;
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(c) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
(d) Fraternity and sorority houses.

27.51.030 Off-Street Parking
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64).

27.51.040 Density
The maximum density shall be 130 dwelling units per acre.

27.51.050 Floor Area Ratio
The maximum floor area ratio of buildings and structures on a zoning plot shall be 4.0.

27.51.0560 Building Height
Building height limit for this district shall be a maximum of eight stories and one hundred (100) feet.

27.51.0670 Minimum Yards
A rear setback of five (5) feet must be provided.

27.51.0780 Buffers
Buffers shall be provided as follows:
(a) Side. If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided.
(b) Rear. If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.51.0890 Open Space
Residential development shall provide open space as follows:
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
244 of 756
(1) A combination of private usable open space, at a minimum of 30 square feet per unit, and (2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. (3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 square feet of common usable open space.] Section 15. Chapter 27.52 of the San Mateo Municipal Code is added to Title 27 as follows:

Chapter 27.52
MU3 District – Medium Density Mixed-Use

27.52.005 Purpose
The MU3 Medium Density Mixed-Use District is intended to allow medium-density, mixed-use buildings that provide a mix of commercial, office, and/or residential uses within the same site or building as well as individual commercial, office, or residential uses. The MU3 District is intended to allow a mix of uses near other mixed-use, commercial, or residential areas, and within Downtown San Mateo.

27.52.010 Permitted Uses
The following uses are permitted:
(a) Accessory uses to principal uses permitted;
(b) Animal grooming, provided no overnight boarding occurs on the site; (c) Art galleries;
(d) Automotive accessory stores, excluding on-site service and repair of vehicles; (e) Boarding, lodging, or rooming houses;
(f) Emergency Shelters;
(g) Financial institutions;
(h) Health studios and spas;
(i) Hotels and motels, including restaurants and meeting rooms; (j) Libraries;
(k) Low Barrier Navigation Center above the ground floor in compliance with Government Code Sections 65660-65668 shall be considered a use by-right. "Use by- right" shall have the same meaning as defined in subdivision (i) of Section 65583.2. Supportive housing shall comply with Section 27.94.020 By-Right Residential 245 of 756
Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(l) Medical and dental clinics, including laboratories; (m) Offices;
(n) Personal Services;
(o) Real estate establishments;
(p) Multi-family residential units;
(q) Supportive housing in compliance with Government Code Sections 65650 - 65656, shall be considered a use by-right use. "Use by right" shall have the same meaning as defined in Government Code Section 65583.2(i). Supportive housing shall also comply with Section 27.94.020 By-Right Residential Use Requirements and subject only to those objective development standards and policies that apply to other multifamily development within the same zone.
(r) Licensed residential care facilities including group homes with six (6) or fewer residents, in addition to the caregiver's family, subject to the objective development standards that apply to other residential uses of the same type in the same zone. Certain licensed group homes shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9, as amended from time to time; (s) Restaurants, catering services, and accessory outdoor dining areas, without drive-through facilities; (t) Retail uses, including ancillary rental and repair; (u) Schools and day care facilities;
(v) Temporary buildings for construction purposes for a period not to exceed the duration of such construction; and
(w) Other compatible uses as determined by the Zoning Administrator.

27.52.020 Special Uses
The following uses may also be permitted subject to approval of a special use permit, provided that the use limitations contained in Section 27.30.025, "Permitted and special uses—Twenty-Fifth Avenue Improvement Area," shall apply to properties in the Twenty-Fifth Avenue improvement Area and the use limitations contained in Section 27.30.027, "Permitted and special uses—Hillsdale Station Area Plan Active Zone," shall apply to properties in the Hillsdale Station Area Plan Active Zone:
(a) Alternative financial services, subject to the restrictions set forth in Section 27.30.020; (b) Automobile gasoline service station;
(c) Automotive sales;
246 of 756
(d) Clubs, lodges, and fraternal organizations;
(e) Parking facilities, as a principal use;
(f) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
(g) Religious institutions; and
(h) Other compatible uses as determined by the Zoning Administrator subject to the granting of a special use permit.

27.52.030 Conditions Of Use
All uses, except residences, shall be subject to the following conditions:
(a) Manufacturing, processing, or treatment of products which is clearly ancillary and essential to the retail business may be conducted on the same premises;
(b) Uses shall not generate odor, dust, smoke, noise, vibration, toxic waste or other emissions which constitute nuisances;
(c) Exterior signs shall pertain only to a use conducted within the building; (d) Uses shall be conducted wholly within an enclosed building, except as authorized by special use permit, or as previously authorized, or if the use is legally nonconforming.

27.52.040 Off-Street Parking And Loading
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64).

27.52.050 Maximum Floor Area Ratio
The maximum floor area ratio of buildings and structures on a zoning plot shall be 4.0. [Alternative - add the following text: “Floor area ratio shall only apply to nonresidential portions of a building.”]

27.52.060 Density
The minimum density for projects with five or more residential units shall be consistent with section

27.02.230. The maximum density for residential developments shall be 99 dwelling units per acre.

27.52.070 Building Height
Building height shall not exceed the following:
(a) A maximum of four stories and fifty (50) feet for a nonresidential building; 247 of 756
(b) A maximum of six stories and seventy-five (75) feet for a residential building or mixed-use building with residential uses.

27.52.080 Minimum Yards
A rear yard of not less than five (5) feet shall be provided.

27.52.090 Buffers
Buffers shall be provided as follows:
(a) Side. If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided.
(b) Rear. If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.52.100 Open Space
Residential development shall provide open space as follows:
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
(1) A combination of private usable open space, at a minimum of 30 square feet per unit, and (2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. (3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 common usable square feet.]

27.52.110 Setback And Build-To-Line Standards For El Camino Real The regulations governing setback and build-to-line standards for El Camino Real in the C1 district shall apply.

Section 16. Chapter 27.53 of the San Mateo Municipal Code is added to Title 27 as follows:

Chapter 27.53
MU4 District – High Density Mixed-Use
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27.53.005 Purpose
The MU4 High Density Mixed-Use District is intended to allow high-density mixed-use buildings that provide a mix of commercial, office, and/or residential uses within the same site or building as well as individual commercial, office, or residential uses. The MU4 District is intended to allow a mix of uses near major streets, train stations, and shopping centers, and within Downtown San Mateo.

27.53.010 Permitted Uses
The following uses are permitted:
(a) Permitted uses in the MU3 District.

27.53.020 Special Uses
The following uses may also be permitted subject to approval of a special use permit, provided that the use limitations contained in Section 27.30.025, "Permitted and special uses—Twenty-Fifth Avenue Improvement Area," shall apply to properties in the Twenty-Fifth Avenue improvement Area and the use limitations contained in Section 27.30.027, "Permitted and special uses—Hillsdale Station Area Plan Active Zone," shall apply to properties in the Hillsdale Station Area Plan Active Zone:
(a) Alternative financial services, subject to the restrictions set forth in Section 27.30.020; (b) Automobile gasoline service station;
(c) Automotive sales;
(d) Clubs, lodges, and fraternal organizations;
(e) Parking facilities, as a principle use;
(f) Residential care facility (excluding group homes) with seven (7) or more residents in addition to the caregiver. Certain licensed care facilities shall be subject to separation requirements pursuant to Health and Safety Code Section 1267.9;
(g) Religious institutions; and
(h) Other compatible uses as determined by the Zoning Administrator subject to the granting of a special use permit.

27.53.030 Conditions of use
All uses, except residences, shall be subject to the following conditions:
(a) Manufacturing, processing, or treatment of products which is clearly ancillary and essential to the retail business may be conducted on the same premises;
249 of 756
(b) Uses shall not generate odor, dust, smoke, noise, vibration, toxic waste or other emissions which constitute nuisances;
(c) Exterior signs shall pertain only to a use conducted within the building; (d) Uses shall be conducted wholly within an enclosed building, except as authorized by special use permit, or as previously authorized, or if the use is legally nonconforming.

27.53.040 Off-Street Parking and Loading
Off-street parking facilities shall be provided as required in the off-street parking code (Chapter 27.64).

27.53.050 Maximum Floor Area Ratio
The maximum floor area ratio of buildings and structures on a zoning plot shall be 4.5. [Alternative - add the following text: “Floor area ratio shall only apply to nonresidential portions of a building.”]

27.53.060 Density
The minimum density for projects with five or more residential units shall be consistent with section

27.02.230. The maximum density for residential developments shall be 130 dwelling units per acre.

27.53.070 Building Height
Building height shall not exceed the following:
(a) A maximum of five stories and sixty five (65) feet for a nonresidential building; (b) A maximum of eight stories and one hundred (100) feet for a residential building or a mixed-use building with residential uses.

27.53.080 Minimum Yards
A rear yard of not less than five (5) feet shall be provided.

27.53.090 Buffers
Buffers shall be provided when adjacent to an R1 or R2 district as follows:
(a) Side. If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided.
(b) Rear. If a rear property line is adjacent to R1 or R2 district, a buffer of fifteen (15) feet shall be provided.

27.53.100 Open Space
Residential development shall provide open space as follows:
250 of 756
(a) Private usable open space only: A minimum of 50 square feet of private usable open space per unit; or
(b) Common usable open space only: A minimum of 75 square feet of common usable open space per unit; or
(c) Combination of private and common open space:
(1) A combination of private usable open space, at a minimum of 30 square feet per unit, and (2) Common usable open space equal to at least 150% of the difference between the private usable open space requirement and the proposed amount of private usable open space. (3) For example, a development proposing 30 square feet of private usable open space per unit would also have to provide 30 square feet of common usable open space per unit. [Formula Example:
(50 square feet – 30 square feet) * 150% = 30 common usable square feet.]

27.53.110 Setback And Build-To-Line Standards For El Camino Real The regulations governing setback and build-to-line standards for El Camino Real in the C1 district shall apply.

Section 17. Section 27.71.020 of the San Mateo Municipal Code is amended as follows:

27.71.020 Scope
This chapter shall apply as a minimum for all projects requiring approval of a planning application pursuant to Section 27.08.010, except for single-family dwelling design review and 100% affordable housing development applications. Landscaping not subject to this chapter shall be governed by the provisions of Chapter 13.40. The Zoning Administrator may determine that minor additions or changes to existing property are not reasonably related to the purpose of this chapter and may be exempt from the requirements of this chapter.

Section 18. Environmental Determination. In accordance with California Environmental Quality Act (CEQA) Guidelines, section 21080.17 of the Public Resources Code and Section 15183 of the CEQA Guidelines, this action is statutorily exempt.

Section 19. Severability. In the event any section, clause or provision of this Ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.

Section 20. Publication. This Ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.

Section 21. Legislative History and Effective Date. This Ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption. 251 of 756
1 From: Martin McTaggart
Sent: Monday, September 14, 2026 1:03 PM
To: Chantal Eaton
Subject: FW: Four Ways the Zoning Ordinance Fails San Mateos Historic Districts, Resources, and Landmarks. (File ID 26-11552 )
Hi Chantal,
Kindly append this as public comment to the ordinance adoption item on 9/22.

Thank you,
Martin
From: Doug D'Anna < >
Sent: Monday, September 14, 2026 12:51 PM
To: Clerk <[email protected]>; City Council (San Mateo) <[email protected]>; Zachary Dahl <[email protected]>
Cc: ; Laurie Hietter >; Ashley Zerpa < >;
Ruthmary Cradler >
Subject: Four Ways the Zoning Ordinance Fails San Mateos Historic Districts, Resources, and Landmarks. (File ID 26- 11552 )
September 2026
Mayor and Members of the City Council
City of San Mateo
330 W. 20th Avenue, San Mateo, CA 94403
252 of 756
2 Re: File ID 26-11552 — Agenda Item 18 — High-Density Mixed-Use and Multi-Family Zoning Districts Dear Mayor and Councilmembers,
I am submitting this letter to document four distinct ways the proposed ordinance fails to extend historicadjacency protection to San Mateo's historic districts and resources — each traced to the City's own adopted standards and certified environmental record.

Executive Summary
The City's proposed zoning ordinance (File ID 26-11552) creates four new high-density districts — R6, R7, MU3, MU4 — but does not extend historic-adjacency protection to them.

The standard isn't new. Every parcel adjacent to an R1 or R2 zone already gets a mandatory buffer. No parallel buffer specificially exists for adjacency to a historic district. landmark or resource.

The ordinance exempts itself from CEQA, up front, by claiming consistency with the General Plan1 — yet the General Plan itself calls for exactly the standard this ordinance omits (Action CD 5.122).

The City's own certified Final EIR named that same action, by name, as the fix for a formal Heritage Alliance objection3 — and never delivered it.

Without this amendment, any protection San Mateo's historic districts have is an accident of unrelated zoning, not a recognition of their historic status — protection this same ordinance could erase the moment a parcel inside or directly adjacent to them is upzoned.

The ask: pause adoption; insert one subsection into four existing sections extending the R1/R2 buffer to historic districts and resources.

Failure 1 — The Missing Buffer
R7 alone permits 8 stories / 100 feet, with just a 5-foot rear setback4.

Chapter 27.66 already requires review — a planning application or Certificate of Appropriateness — whenever a historic building is altered5. It has never governed what's built beside a historic resource.

The new ordinance's buffer trigger: 10-ft side / 15-ft rear buffer, only if adjacent to an R1 or R2 zone6. No equivalent trigger exists for historic adjacency, anywhere in Chapters 27.50–27.53. "If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided..."— Municipal Code § 27.50.080, identical across all four new districts Same ordinance, same city — a buffer is required next to an R1 or R2 zone; none is required next to a historic district or resource.
253 of 756
3 Where a historic district's underlying zoning happens to be R1, as it does for at least part of the Glazenwood Historic District and the Yoshiko Yamanouchi House Historic District, a parcel there may receive today's buffer — but only as an accident of that unrelated zoning, not because the ordinance recognizes historic status.

The Downtown Historic District, which is not zoned R1, receives no buffer of any kind. And even where the buffer applies today, nothing in the ordinance ties it to historic status — it would disappear the moment that parcel were rezoned under one of the very districts this ordinance creates.

The gap has only widened since. The City's own 2023 Multi-Family and Residential Mixed-Use Objective Design Standards — still in effect today, and entirely independent of this ordinance — go further still. Section 4.4.1, Neighborhood Transitions, requires mandatory stepbacks for any qualifying project within 10 to 20 feet of an abutting R1 zoning district: a five-foot third-story stepback for low-rise buildings, ten- to twenty-foot stepbacks above the second story for mid-rise and high-rise buildings, plus mandatory evergreen screening along the property line7. Every one of these triggers is keyed to R1 zoning. None of them is keyed to a historic district, landmark, contributor, or historic resource — those words do not appear anywhere in the standard.

CEQA requires evaluating a project's impact on a historic resource's surroundings, not just the resource itself8.

This standard and the buffer above are now two separate City rules, both keyed to R1 adjacency, both silent on historic adjacency. And as Failure 3 shows, the City drew this same line thirty years earlier, in 1993 — recognizing that adjacency to a historic resource creates a design impact worth regulating, and then never carrying that recognition forward.

Failure 2 — The CEQA Self-Exemption
CEQA recognizes harm to a historic resource's surroundings, not just the resource itself, as potentially significant8.

Section 18 declares the ordinance "statutorily exempt" from further CEQA review, on the basis of General Plan consistency9. No historic-adjacency study accompanies it.

The consistency claim doesn't hold: the General Plan's Action CD 5.12 calls for exactly the standard the ordinance skips10.

This isn't inference — it's the City's own record. Heritage Alliance formally objected (Sept. 2023) that the Draft EIR's historic-resources analysis was inadequate11.
"Action CD 5.12 Historic Resources Design Standards. Create objective design standards for alterations to historic resources and contributors to a designated historic district, and new development adjacent to historic resources within historic districts."— Strive San Mateo General Plan 2040, p. 116, Chapter 5: Community Design and Historic Resources Element (adopted May 31, 2024)
Every new project already needs Site Plan and Architectural Review, which requires it be "in scale and harmonious with the character of the neighborhood"12. That finding is discretionary, citywide, and predates this ordinance — it never mentions historic resources by name. A subjective aesthetic finding is not the objective design standard this action requires.

Why This Gap Exists
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4 Two City systems — historic review and zoning — were never measured against each other. Historic review governs the building. Zoning governs what's built beside it. Neither covers the seam between them.

Any parcel near a historic district can be reclassified into a new high-density district with zero historicadjacency review.

Failure 3 — The Zoning Code Ignores Its Own HistoricPreservation Framework The Zoning Code cites the General Plan for CEQA consistency — but nothing historic in any of these four documents is cross-referenced in it:

1. Historic Context Statement (2026) — Defines what's historic and why.13

2. Preservation Ordinance (Ch. 27.66) — Sets the legal test: any alteration to a Landmark or Contributor must comply with the Secretary of the Interior's Standards for Rehabilitation, incorporated by reference — including Standard 9, which requires new construction to be compatible in scale and massing.14

3. Downtown Retail Core & Downtown Historic District Design Guidelines (1993) — Translates the test into a design standard — but scoped by section number to the old chapters, not the new districts.15

4. General Plan (Action CD 5.12, 2024) — Calls for design standards for development adjacent to historic resources — already adopted, never implemented.

5. Zoning Code (Ch. 27.50–53) — The only one that grants permission to build — and the only one none of the other four are cross-referenced in.

Two of these are binding law the ordinance is supposed to be consistent with — the Preservation Ordinance and Action CD 5.12. Neither is cited. The other two are the City's own guidance, one of them three decades old, both admitting the same problem this ordinance ignores.

The City has used item 3 before — and never carried it into the new districts. The 1993 Downtown Retail Core & Downtown Historic District Design Guidelines devote an entire section (Guidelines CC–FF) to non-historic buildings within the Downtown Historic District, stating they apply "to ensure that new development is compatible with existing historic buildings."15
The guidelines direct new construction to align cornices with neighboring historic buildings (CC), incorporate common facade components (DD), echo the architectural rhythm of nearby historic structures (EE), and match materials common to historic buildings (FF). That the City felt compelled to write these guidelines in 1993 is itself an admission that adjacency to a historic resource creates a design impact worth regulating — the exact impact this ordinance now ignores for the four new districts.

But those guidelines only reach buildings sited within the mapped Downtown Historic District boundary — they say nothing about a parcel just outside that boundary, looking in. And even within the boundary, they are discretionary: the City's own guidelines state that "the approving body may approve projects not in compliance with the guidelines" when it determines other solutions may be preferable15 — not an objective, code-enforceable standard like the one the City already requires for R1 adjacency today. 255 of 756
5 The City may argue that zoning code doesn't typically cite outside guidance. But this ordinance already does exactly that when it chooses to — deferring to "the Downtown Plan" for retail frontage requirements16, and to "an adopted plan, such as the Mariner's Island Specific Plan or the Bay Meadows Specific Plan" for other exclusions17. The zoning code is comfortable citing outside plans. It has simply never chosen to for anything historic — which is exactly what makes Section 18's claim of General Plan consistency, addressed in Failure 2, difficult to sustain.

Thirty years after 1993, the City wrote a second design standard for R1 adjacency — see Failure 1. It still didn't carry the lesson forward. Two chances, three decades apart, both taken for an ordinary neighbor and both missed for a historic one.

In the Ordinance's Own Words: The Zoning Code Totally Ignores Historic Preservation
This is not paraphrase. The following is the primary text of the proposed ordinance itself (Attachment 1). "...the proposed Ordinance is consistent with the adopted General Plan in that it supports the development of housing and achieves the General Plan's stated goals and policies."— Section 1, Legislative Findings. No policy is named. Action CD 5.12 is never cited — anywhere in this ordinance. "Historic" appears exactly once across all 21 sections of this ordinance — an existing cross-reference to Chapter 27.66, confined to the Downtown Specific Plan area (Section 4). Nothing new. Nothing about the four new districts.
"If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided."— §§

27.50.080(a), 27.51.080(a), 27.52.090(a), 27.53.090(a) — identical, word for word, in all four new chapters Historic district. Landmark. Contributor. Resource. None of these words appear.

Failure 4 — The General Plan Called for This Design Standard in 2024
But you won't find it in the new zoning update.
2024 — The General Plan called for these design standards (Action CD 5.12). Never created. 2024 — The City's own certified EIR response promised it, by name, to answer a formal objection. Never delivered.
2026 — Still missing in this zoning ordinance, same as it was in 2024.

The Fix & The Ask
The fix has two parts — one already promised, one an interim step:
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6 Step One (the real fix): Direct staff to implement Action CD 5.12 — the historic design review standard the City already adopted in the General Plan, and already named in its own certified Final EIR as the mitigation for this exact concern.

Step Two (interim stopgap): Add one sentence to four existing sections, extending the R1/R2 buffer to historic districts and resources, tonight, while Step One is built out. "(c) If a side or rear property line is adjacent to a Historic District, Landmark, Contributor, or Historic Resource... the buffer required by subsections (a) and (b) for adjacency to an R1 or R2 district shall apply in the same manner."— Proposed new subsection (c) — the interim step, one sentence, inserted into four existing sections Without this amendment, any protection San Mateo's historic districts have is an accident of unrelated zoning, not a recognition of their historic status — protection this same ordinance could erase the moment a parcel inside or directly adjacent to them is upzoned.

This letter asks Council to:

1. Direct staff to implement the historic design review standard called for in Action CD 5.12, and extend the existing R1/R2 adjacency buffer to historic districts and resources, per Steps One and Two above; and

2. Direct staff to map which parcels near San Mateo's historic districts could be rezoned under the new districts, before final adoption.

Respectfully submitted,
Doug D’Anna
Laurie Hietter, San Mateo Heritage Alliance
Ashley Zerpa
Ruthmary Cradler
John Cradler
Laura Watanuki
Notes

1. Proposed Ordinance Amending Title 27 (File ID 26-11552), Section 18, citing Public Resources Code § 21080.17 and CEQA Guidelines § 15183.

2. Strive San Mateo General Plan 2040, Action CD 5.12, p. 116 (adopted March 18, 2024).

3. Strive San Mateo General Plan 2040 Final EIR, Response to Comments, Response ORG1-7, p. 5-14 (January 18, 2024).

4. San Mateo Municipal Code § 27.51.060; § 27.51.070.

5. San Mateo Municipal Code §§ 27.66.090(a)-(b), Review Required, and 27.66.100, Certificate of Appropriateness, Historic Preservation (adopted May 18, 2026).
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7 6. San Mateo Municipal Code §§ 27.50.080(a)-(b), 27.51.080(a)-(b), 27.52.090(a)-(b), 27.53.090(a)-(b).

7. City of San Mateo, Multi-Family and Residential Mixed-Use Objective Design Standards, § 4.4.1, Neighborhood Transitions, pp. 33–34 (adopted December 4, 2023, effective January 3, 2024).

8. Public Resources Code § 21084.1; CEQA Guidelines § 15064.5(b).

9. Proposed Ordinance Amending Title 27 (File ID 26-11552), Section 18.

10. Strive San Mateo General Plan 2040, Action CD 5.12, p. 116 (adopted March 18, 2024).

11. San Mateo Heritage Alliance, comment letter on the Draft EIR, September 25, 2023 (Comment ORG1-3).

12. San Mateo Municipal Code § 27.08.030, Site Plan and Architectural Review, as amended by Section 4 of the proposed ordinance (File ID 26-11552).

13. City of San Mateo, Notice of Exemption, City of San Mateo Citywide Historic Context Statement, San Mateo County Document No. 129498 (filed May 6, 2026), citing Strive San Mateo General Plan 2040 Policy CD 5.1 and Action CD 5.9.

14. U.S. National Park Service, The Secretary of the Interior's Standards for Rehabilitation, Standard 9, incorporated by reference in San Mateo Municipal Code § 27.66.100(b)(1) (adopted May 18, 2026).

15. City of San Mateo, Downtown Retail Core & Downtown Historic District Design Guidelines (1993).

16. San Mateo Municipal Code § 27.38.020(a), Permitted Uses, as amended by Section 9 of the proposed ordinance (File ID 26- 11552).

17. San Mateo Municipal Code § 27.04.200(b)(2)(G), Floor Area, as amended by Section 3 of the proposed ordinance (File ID 26- 11552).
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1 From: Doug D'Anna < >
Sent: Thursday, September 17, 2026 2:40 PM
To: City Council (San Mateo); Clerk
Subject: Re: File ID 26-11552 — Zoning Code Amendments Creating R6, R7, MU3, and MU4 Districts September 22, 2026 City Council Meeting
Attachments: Four_Reasons .pptx
Follow Up Flag: Follow up
Flag Status: Flagged
Categories: Public Comment Added to SharePoint
Dear City Clerk and Members of the Council,
I am submitting the attached PowerPoint for a group presentation, "Four Reasons This Ordinance Fails Historic San Mateo," for the record in connection with the above-referenced item on your September 22, 2026 agenda. I respectfully request that it be entered into the public record and distributed to Council members in advance of the meeting.

The PowerPoint sets out four specific, document-based concerns with the proposed ordinance as it relates to San Mateo's historic districts and resources:
 The ordinance's buffer requirements apply to R1 and R2 neighbors but not to historic districts or individually designated historic resources.  No design-compatibility review applies to new construction next to a historic building or contributor outside the Downtown Retail Core.
 The ordinance does not reference any of the City's own governing historic-preservation documents.
 The ordinance's CEQA exemption relies in part on a Public Resources Code section that, by its own text, applies only to accessory dwelling unit ordinances.

The PowerPoint also notes that the City's own staff report for this item describes several of the ordinance's standards as "interim," pending the Comprehensive Zoning Code Update — while historic-district compatibility is not addressed anywhere in that report.

I ask that Council direct staff to implement Action CD 5.12 of the General Plan — the design standard the City has already adopted — and to reference historic districts, landmarks, and resources directly in this ordinance's language before final adoption.

Thank you for your time and consideration.

Respectfully,
259 of 756
2 Doug D'Anna
260 of 756
FILE ID 26 - 11552 · SEPTEMBER 2026
Four Reasons This Ordinance
Fails Historic San Mateo
The new high-density zoning code doesn’t just overlook our historic districts — it doesn’t know they exist.

Doug D’Anna · San Mateo, CA — Glazenwood Historic District 261 of 756
REASON 1
1 No Buffer
R1 and R2 neighborhoods get a mandatory buffer next to new high-density construction. San Mateo’s three historic districts — Downtown, Glazenwood, and Yoshiko Yamanouchi House — and its individually designated historic resources get nothing.

Any protection Glazenwood receives is just an accident of also being zoned R1 — not because it’s historic.

Municipal Code §§ 27.50.080(a)-(b), 27.51.080(a)-(b), 27.52.090(a)-(b), 27.53.090(a)-(b) 2 262 of 756
Same Rule, Drawn to Scale
Same ordinance, same city — buffer required next to R1/R2, none required next to a historic district or resource, across all four new districts (R6, R7, MU3, MU4).

ADJACENT TO R1 / R2 ZONE
New High-Density
Development
10-ft
buffer
R1/R2
Home
Mandatory buffer applies.

ADJACENT TO HISTORIC DISTRICT
New High-Density
Development
0 ft
Landmark /
Contributor
No buffer required.

Illustrative, not to scale · Municipal Code §§ 27.50.080(a), 27.51.080(a), 27.52.090(a), 27.53.090(a) — identical across all four new districts 3 263 of 756
REASON 2
2 No Design Review
Even where a buffer exists by accident, nothing requires new construction next to a historic building or contributor outside the Downtown Retail Core to look compatible — no review of height, scale, or materials. The General Plan calls for exactly this kind of standard, city-wide.

A buffer is just distance. It doesn’t stop a glass tower from standing right next to a historic structure.

Secretary of the Interior’s Standards for Rehabilitation, Standard 9 · 1993 Downtown Design Guidelines · General Plan Action CD 5.12 4 264 of 756
REASON 3
3 No Reference
The zoning code mentions historic buildings once — never for what’s built beside them:
5 ● The Historic Preservation Ordinance
● The 1993 Design Guidelines
● The 2026 Historic Context Statement
● The General Plan’s own Action CD 5.12
Four documents that define what’s historic and why. The zoning code acts like none of them exist.

Action CD 5.12, Historic Resources Design Standards:
“Create objective design standards for alterations to historic resources and contributors to a designated historic district, and new development adjacent to historic resources within historic districts. Use the Secretary of the Interior’s Standards as the basis for these objective design standards to ensure projects have a contextual relationship with land uses and patterns; spatial organization; visual relationships; cultural and historic values; and the height, massing, design, and materials of historic resources.”
— Strive San Mateo General Plan 2040, Action CD 5.12
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REASON 4
4 No Environmental Review
Bypasses CEQA review using the wrong exemption
The ordinance cites Public Resources Code § 21080.17 — without explanation — to bypass further CEQA review. That section, by its own text, only exempts ordinances implementing state ADU law. This ordinance creates four new high-density zoning districts. It implements nothing about ADUs.

It also claims consistency with the General Plan — a separate exemption, cited alongside the first.

But the General Plan calls for design standards covering height, massing, and materials for new construction next to historic resources — exactly the protection this ordinance skips.

You can’t bypass CEQA with a citation that doesn’t apply, then claim consistency with a plan you’re not following
Ordinance Section 18 · Public Resources Code § 21080.17 · CEQA Guidelines § 15183 · General Plan Action CD 5.12 6 266 of 756

THE PROMISE
The General Plan Already
Called For This
Action CD 5.12, adopted in 2024, directs the City to:
“Create objective design standards for alterations to historic resources and contributors to a designated historic district, and new development adjacent to historic resources within historic districts. Use the Secretary of the Interior’s Standards as the basis for these objective design standards to ensure projects have a contextual relationship with land uses and patterns; spatial organization; visual relationships; cultural and historic values; and the height, massing, design, and materials of historic resources.”
— Strive San Mateo General Plan 2040, Action CD 5.12
The zoning code ignores it.

File ID 26-11552 · Doug D’Anna · San Mateo, CA — Glazenwood Historic District 7 267 of 756

THE URGENCY
Interim, But Not Harmless
The City’s own staff report calls this ordinance’s standards “interim” — height limits and FAR are explicitly flagged for revision once the Comprehensive Zoning Code Update (CZCU) is adopted. Staff’s own estimate: mid-2027.

Historic districts were never flagged the same way. The word “historic” does not appear once in the entire 8-page staff report.

Any project approved before the CZCU arrives gets built. “Interim” doesn’t undo a building.

Agenda Report, File ID 26-11552 · Staff estimate: CZCU completion mid-2027 8 268 of 756

THE ASK
This Is a City That Takes
Its History Seriously…
That is why it placed preservation in these four documents:
● The Historic Preservation Ordinance
● The 1993 Design Guidelines
● The 2026 Historic Context Statement
● The General Plan — Action CD 5.12, adopted 2024
The zoning code ignores all four.

THE ASK:

1. Direct staff to implement Action CD 5.12 — the design standard the City already adopted.

2. Reference historic districts, landmarks, and resources directly in this zoning ordinance's language before final adoption.

File ID 26-11552 · Doug D’Anna · San Mateo, CA — Glazenwood Historic District 9 269 of 756 City of San Mateo
City Council Meeting

POST PACKET

PUBLIC COMMENT
270 of 756
1 From: Max Mautner < >
Sent: Saturday, September 19, 2026 8:00 AM
To: City Council (San Mateo); Clerk
Subject: Item 17 — Alternative 4 locks in the street we already have Mayor Loraine and Councilmembers,
In January, Veronica Vasquez was killed in the crosswalk at El Camino Real and 17th Avenue. The city's response, separating the turn phase from the walk phase, was the right fix and it moved quickly. It also cost zero parking spaces. That is the pattern: every safety improvement San Mateo has delivered on this corridor has been one that took nothing from the curb. A signal phase change is not the ceiling of what this street needs. It is what is left available once parking is off the table, and it took a death to get it.

Alternative 4 makes that constraint permanent. This corridor recorded 144 injury collisions from 2019 to 2023, eleven of them fatal or severe. The evaluation matrix in front of you rates staff's preferred alternative "Low" on Caltrans policy and "Low" for walking, biking, transit, and the environment. It is also the only alternative scored by city staff rather than by the consultant who scored the other three:

The same report projects 9,000 jobs and 10,000 residents within a half mile of this street over the next 10 to 15 years. Alternative 4 hands those 10,000 new residents the El Camino Real that exists today, for decades.

The parking capacity question has already been answered, by the city's own $70,000 analysis: roughly 300 vehicles parked on El Camino at a given time, enough surrounding supply to absorb them within one to two blocks, and no corridor-wide capacity constraint. Whatever the case against reallocation is, it is not capacity.
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2 My request: direct staff that San Mateo enters the PID with on-street parking available for reallocation where safety or transit performance requires it, and that Alternative 4 does not carry this council's support.

Explicit direction matters here, because in its absence the record reads as instruction to preserve every space regardless of whether it is occupied, what it costs the people crossing the street, and what it costs those riding the bus, my family included.

Max Mautner
Co-lead, Move San Mateo. Writing for myself.
272 of 756
1 From: Lisa Taner < >
Sent: Tuesday, September 22, 2026 8:29 AM
To: City Council (San Mateo)
Cc: Martin McTaggart
Subject: No Upside for FAR Removal
Dear City Councilmembers,
There is no upside to removing FAR unless you are a developer. Have we not given them enough locally and via state mandates?
It's like somebody taking our city and putting it down a disposal - now we just hit the ON switch? The impacts listed below demolish everything that makes a city enjoyable and livable. Not to mention the mountains of challenges that the fallout would bring, including impacts to utilities, storm water runoff, schools, just to name a few.
"A suburban city keeps Floor Area Ratios (FAR) to preserve its low-density character, manage local infrastructure, and protect home values. Removing FAR entirely removes a vital tool for controlling building volume, which can dramatically change a suburb.

Local governments resist removing FAR in suburban areas for several key reasons:醎醏醔醐醑醒醓 Preserving Neighborhood CharacterPrevents "McMansions": Without FAR limits, developers can buy modest suburban homes, tear them down, and build massive, boxy houses that max out the lot's boundaries and tower over neighbors.

Maintains Open Space: Suburbs are characterized by yards, trees, and sunlight. FAR controls the overall bulk of a building, ensuring homes don't block sunlight, destroy privacy, or eliminate green spaces.뽭뽮뽯뽰뽱뽳뽴뽲 Managing Infrastructure Limits Prevents Traffic Overload: Suburban roads, intersections, and street parking are designed for a specific, low-density capacity. Removing FAR can lead to multi-unit buildings or massive commercial spaces that cause gridlock.

Protects Utilities: Suburban sewer systems, water lines, and electrical grids have finite capacities. A sudden spike in building sizes and occupancy can overwhelm these systems, leading to costly public infrastructure upgrades.

Controls Stormwater Runoff: Larger building footprints mean fewer lawns to absorb rainwater. This increases concrete runoff, which can overwhelm suburban storm drains and cause local flooding.듹듷듺 Safeguarding Property Values and Quality of LifeProtects Residential Stability: Dramatic, unpredictable changes to a neighborhood’s scale can hurt the resale value of existing homes, as buyers look to suburbs specifically for a spacious, uniform environment.
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2 Maintains School Capacities: Unchecked density spikes can rapidly increase the local child population, overcrowding suburban schools that cannot easily expand their facilities." Eliminating the FAR max, even on an interim basis, could affect all those projects already in the development pipeline. What is your hope for San Mateo's future? Sincerely,
Lisa Taner
274 of 756
1 From: Rick Bonilla < >
Sent: Tuesday, September 22, 2026 2:32 PM
Cc: City Council (San Mateo); Rob Newsom; Danielle Cwirko-Godycki; Lisa Diaz Nash; Nicole Fernandez; Adam Loraine; Zachary Dahl; Alex Khojikian
Subject: Re: Public comment on Agenda Item 15: Support for Zoning Amendments Good afternoon,
As the Chair of the Board of Directors at the Housing Leadership Council of San Mateo County, I would like for you to know I totally support this message. Please consider these words the same as coming directly from me.

Rick Bonilla
On Tue, Sep 22, 2026 at 2:24 PM Jeremy Levine < > wrote:

Good afternoon San Mateo City Council Members (and Zach and Alex!), On behalf of HLC, please vote to approve the proposed zoning code amendments contained in Agenda Item 15. These amendments faithfully implement the voters' intent in the passage of Measure T, creating new zoning districts that will facilitate more homes and quality walkable neighborhoods.

Most significantly, the new districts streamline the zoning process by removing duplicative standards like Floor Area Ratio. As I wrote in a letter on July 20, " Floor Area Ratios are a duplicative zoning regulation that arbitrarily restricts building size. San Mateo already has height limits and setbacks that constrain the building envelope. Floor Area Ratio simply adds another layer of complexity with no additional benefit for the beauty or massing of buildings." To elaborate: rules like Floor Area Ratios make the zoning code less transparent and accessible to average citizens. They add layers of complexity that mean only sophisticated developers and planners, not average citizens, understand the nature of their own rules. Standards proposed by other public commenters, such as buffers around historic resources, have the same effect, turning consistent and predictable rules into patchwork standards navigable only by a select few with arcane, esoteric knowledge of the codes.

The goal of the city's extensive zoning updates--and the voter-approved Measure T--is to simplify the city's code, to make San Mateo's rules accessible to the general public, to promote more homes.

The new districts take a first step in that direction, laying the groundwork for more thorough updates of other preexisting districts in the coming year. Please approve them as written.

Thank you for your consideration,
Jeremy
--
Jeremy Levine (he • him)
Policy Manager
Housing Leadership Council of San Mateo County
275 of 756
2 276 of 756
1 From: Doug D'Anna < >
Sent: Monday, September 21, 2026 12:03 PM
To: Martin McTaggart
Subject: Public Comment * Updated Powerpoint 9/20/2026 -Zoning for Sept 22 Council meeting.

Attachments: ae1af20b-Four_Reasons_UPDATED_17.pptx

Martin,
Here is my public comment to go along with my added powerpoint for Tuesday’s council meeting.

Please confirm you have received this.

Thanks,
DD
Public Comment — File ID 26-11552
Doug D'Anna · San Mateo, CA — Glazenwood Historic District · September 22, 2026 City Council Meeting Mayor and Council. In the next few minutes, I'll point out four reasons why the new zoning code fails San Mateo's historic districts, landmarks, and buildings — allowing new construction up to 75 to 100 feet tall right next to them.

Two things I'm asking you to do: implement General Plan Action CD 5.12, adopted in 2024, and reference historic districts directly in this ordinance's language before final adoption. Here's why.

SLIDE 2 — NO BUFFER
Failure one: no buffer. A buffer is required open space between a new tall building and the homes next door.

Glazenwood only gets one by accident — we happen to be zoned for single-family homes. Downtown and the Yoshiko Yamanouchi House district don't even get the accident.

SLIDE 3 — THE DIAGRAM
Here's what that looks like, drawn to scale. Ten feet next to a regular home. Zero next to either of the two historic districts.

SLIDE 4 — NO DESIGN REVIEW
Failure two: no design review. The General Plan calls for objective design standards — height, massing, materials — near historic resources, city-wide. This ordinance only recognizes that inside the Downtown Retail Core. And 277 of 756
2 even that isn't this ordinance's doing — it's an older guideline this ordinance never touches. Glazenwood and the Yoshiko Yamanouchi House district get nothing at all — and the one review that might have caught that gap, CEQA, gets bypassed too. A buffer is distance, not compatibility.

SLIDE 5 — NO REFERENCE
Failure three: no reference. Four documents on this slide define what's historic in San Mateo. This ordinance forgets this city's great history.

SLIDE 6 — NO DISTRICT-SPECIFIC REVIEW
Failure four: no district-specific review. The ordinance cites two CEQA exemptions. The first is written for accessory dwelling units — it doesn't apply here. The second claims consistency with the City's certified 2024 General Plan environmental impact report. But nothing in the record shows that review specifically addressed effects on Glazenwood, Downtown, or the Yoshiko Yamanouchi House district.

SLIDE 7 — THE PROMISE
This slide is the fix. Action CD 5.12 — this Council already adopted it in 2024. It calls for exactly the design standards this ordinance skips.

SLIDE 8 — THE URGENCY
And this is why it can't wait. Staff calls these standards interim — but any project approved before the update arrives still gets built. "Interim" doesn't undo a building.

SLIDE 9 — THE ASK
Two asks. Direct staff to implement Action CD 5.12. And reference historic districts, landmarks, and resources directly in this ordinance's language, before final adoption.

This is a city that takes its history seriously enough to put it in four documents. Don't let the zoning code be the one place that forgets. Thank you.

Respectfully submitted,
Doug D'Anna
278 of 756
1 From: Doug D'Anna < >
Sent: Monday, September 14, 2026 12:51 PM
To: Clerk; City Council (San Mateo); Zachary Dahl
Cc: ; Laurie Hietter; Ashley Zerpa; Ruthmary Cradler
Subject: Four Ways the Zoning Ordinance Fails San Mateos Historic Districts, Resources, and Landmarks. (File ID 26-11552 )
September 2026
Mayor and Members of the City Council
City of San Mateo
330 W. 20th Avenue, San Mateo, CA 94403
Re: File ID 26-11552 — Agenda Item 18 — High-Density Mixed-Use and Multi-Family Zoning Districts Dear Mayor and Councilmembers,
I am submitting this letter to document four distinct ways the proposed ordinance fails to extend historicadjacency protection to San Mateo's historic districts and resources — each traced to the City's own adopted standards and certified environmental record.

Executive Summary
The City's proposed zoning ordinance (File ID 26-11552) creates four new high-density districts — R6, R7, MU3, MU4 — but does not extend historic-adjacency protection to them. 279 of 756
2 The standard isn't new. Every parcel adjacent to an R1 or R2 zone already gets a mandatory buffer. No parallel buffer specificially exists for adjacency to a historic district. landmark or resource.

The ordinance exempts itself from CEQA, up front, by claiming consistency with the General Plan1 — yet the General Plan itself calls for exactly the standard this ordinance omits (Action CD 5.122).

The City's own certified Final EIR named that same action, by name, as the fix for a formal Heritage Alliance objection3 — and never delivered it.

Without this amendment, any protection San Mateo's historic districts have is an accident of unrelated zoning, not a recognition of their historic status — protection this same ordinance could erase the moment a parcel inside or directly adjacent to them is upzoned.

The ask: pause adoption; insert one subsection into four existing sections extending the R1/R2 buffer to historic districts and resources.

Failure 1 — The Missing Buffer
R7 alone permits 8 stories / 100 feet, with just a 5-foot rear setback4.

Chapter 27.66 already requires review — a planning application or Certificate of Appropriateness — whenever a historic building is altered5. It has never governed what's built beside a historic resource.

The new ordinance's buffer trigger: 10-ft side / 15-ft rear buffer, only if adjacent to an R1 or R2 zone6. No equivalent trigger exists for historic adjacency, anywhere in Chapters 27.50–27.53. "If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided..."— Municipal Code § 27.50.080, identical across all four new districts Same ordinance, same city — a buffer is required next to an R1 or R2 zone; none is required next to a historic district or resource.

Where a historic district's underlying zoning happens to be R1, as it does for at least part of the Glazenwood Historic District and the Yoshiko Yamanouchi House Historic District, a parcel there may receive today's buffer — but only as an accident of that unrelated zoning, not because the ordinance recognizes historic status.

The Downtown Historic District, which is not zoned R1, receives no buffer of any kind. And even where the buffer applies today, nothing in the ordinance ties it to historic status — it would disappear the moment that parcel were rezoned under one of the very districts this ordinance creates.

The gap has only widened since. The City's own 2023 Multi-Family and Residential Mixed-Use Objective Design Standards — still in effect today, and entirely independent of this ordinance — go further still. Section 4.4.1, Neighborhood Transitions, requires mandatory stepbacks for any qualifying project within 10 to 20 feet of an abutting R1 zoning district: a five-foot third-story stepback for low-rise buildings, ten- to twenty-foot stepbacks above the second story for mid-rise and high-rise buildings, plus mandatory evergreen screening along the property line7. Every one of these triggers is keyed to R1 zoning. None of them is keyed to a historic district, landmark, contributor, or historic resource — those words do not appear anywhere in the standard. 280 of 756
3 CEQA requires evaluating a project's impact on a historic resource's surroundings, not just the resource itself8.

This standard and the buffer above are now two separate City rules, both keyed to R1 adjacency, both silent on historic adjacency. And as Failure 3 shows, the City drew this same line thirty years earlier, in 1993 — recognizing that adjacency to a historic resource creates a design impact worth regulating, and then never carrying that recognition forward.

Failure 2 — The CEQA Self-Exemption
CEQA recognizes harm to a historic resource's surroundings, not just the resource itself, as potentially significant8.

Section 18 declares the ordinance "statutorily exempt" from further CEQA review, on the basis of General Plan consistency9. No historic-adjacency study accompanies it.

The consistency claim doesn't hold: the General Plan's Action CD 5.12 calls for exactly the standard the ordinance skips10.

This isn't inference — it's the City's own record. Heritage Alliance formally objected (Sept. 2023) that the Draft EIR's historic-resources analysis was inadequate11.
"Action CD 5.12 Historic Resources Design Standards. Create objective design standards for alterations to historic resources and contributors to a designated historic district, and new development adjacent to historic resources within historic districts."— Strive San Mateo General Plan 2040, p. 116, Chapter 5: Community Design and Historic Resources Element (adopted May 31, 2024)
Every new project already needs Site Plan and Architectural Review, which requires it be "in scale and harmonious with the character of the neighborhood"12. That finding is discretionary, citywide, and predates this ordinance — it never mentions historic resources by name. A subjective aesthetic finding is not the objective design standard this action requires.

Why This Gap Exists
Two City systems — historic review and zoning — were never measured against each other. Historic review governs the building. Zoning governs what's built beside it. Neither covers the seam between them.

Any parcel near a historic district can be reclassified into a new high-density district with zero historicadjacency review.

Failure 3 — The Zoning Code Ignores Its Own HistoricPreservation Framework The Zoning Code cites the General Plan for CEQA consistency — but nothing historic in any of these four documents is cross-referenced in it:
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4 1. Historic Context Statement (2026) — Defines what's historic and why.13

2. Preservation Ordinance (Ch. 27.66) — Sets the legal test: any alteration to a Landmark or Contributor must comply with the Secretary of the Interior's Standards for Rehabilitation, incorporated by reference — including Standard 9, which requires new construction to be compatible in scale and massing.14

3. Downtown Retail Core & Downtown Historic District Design Guidelines (1993) — Translates the test into a design standard — but scoped by section number to the old chapters, not the new districts.15

4. General Plan (Action CD 5.12, 2024) — Calls for design standards for development adjacent to historic resources — already adopted, never implemented.

5. Zoning Code (Ch. 27.50–53) — The only one that grants permission to build — and the only one none of the other four are cross-referenced in.

Two of these are binding law the ordinance is supposed to be consistent with — the Preservation Ordinance and Action CD 5.12. Neither is cited. The other two are the City's own guidance, one of them three decades old, both admitting the same problem this ordinance ignores.

The City has used item 3 before — and never carried it into the new districts. The 1993 Downtown Retail Core & Downtown Historic District Design Guidelines devote an entire section (Guidelines CC–FF) to non-historic buildings within the Downtown Historic District, stating they apply "to ensure that new development is compatible with existing historic buildings."15
The guidelines direct new construction to align cornices with neighboring historic buildings (CC), incorporate common facade components (DD), echo the architectural rhythm of nearby historic structures (EE), and match materials common to historic buildings (FF). That the City felt compelled to write these guidelines in 1993 is itself an admission that adjacency to a historic resource creates a design impact worth regulating — the exact impact this ordinance now ignores for the four new districts.

But those guidelines only reach buildings sited within the mapped Downtown Historic District boundary — they say nothing about a parcel just outside that boundary, looking in. And even within the boundary, they are discretionary: the City's own guidelines state that "the approving body may approve projects not in compliance with the guidelines" when it determines other solutions may be preferable15 — not an objective, code-enforceable standard like the one the City already requires for R1 adjacency today.

The City may argue that zoning code doesn't typically cite outside guidance. But this ordinance already does exactly that when it chooses to — deferring to "the Downtown Plan" for retail frontage requirements16, and to "an adopted plan, such as the Mariner's Island Specific Plan or the Bay Meadows Specific Plan" for other exclusions17. The zoning code is comfortable citing outside plans. It has simply never chosen to for anything historic — which is exactly what makes Section 18's claim of General Plan consistency, addressed in Failure 2, difficult to sustain.

Thirty years after 1993, the City wrote a second design standard for R1 adjacency — see Failure 1. It still didn't carry the lesson forward. Two chances, three decades apart, both taken for an ordinary neighbor and both missed for a historic one.

In the Ordinance's Own Words: The Zoning Code Totally Ignores Historic Preservation
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5 This is not paraphrase. The following is the primary text of the proposed ordinance itself (Attachment 1). "...the proposed Ordinance is consistent with the adopted General Plan in that it supports the development of housing and achieves the General Plan's stated goals and policies."— Section 1, Legislative Findings. No policy is named. Action CD 5.12 is never cited — anywhere in this ordinance. "Historic" appears exactly once across all 21 sections of this ordinance — an existing cross-reference to Chapter 27.66, confined to the Downtown Specific Plan area (Section 4). Nothing new. Nothing about the four new districts.
"If a side property line is adjacent to a R1 or R2 district, a buffer of ten (10) feet must be provided."— §§

27.50.080(a), 27.51.080(a), 27.52.090(a), 27.53.090(a) — identical, word for word, in all four new chapters Historic district. Landmark. Contributor. Resource. None of these words appear.

Failure 4 — The General Plan Called for This Design Standard in 2024
But you won't find it in the new zoning update.
2024 — The General Plan called for these design standards (Action CD 5.12). Never created. 2024 — The City's own certified EIR response promised it, by name, to answer a formal objection. Never delivered.
2026 — Still missing in this zoning ordinance, same as it was in 2024.

The Fix & The Ask
The fix has two parts — one already promised, one an interim step:

Step One (the real fix): Direct staff to implement Action CD 5.12 — the historic design review standard the City already adopted in the General Plan, and already named in its own certified Final EIR as the mitigation for this exact concern.

Step Two (interim stopgap): Add one sentence to four existing sections, extending the R1/R2 buffer to historic districts and resources, tonight, while Step One is built out. "(c) If a side or rear property line is adjacent to a Historic District, Landmark, Contributor, or Historic Resource... the buffer required by subsections (a) and (b) for adjacency to an R1 or R2 district shall apply in the same manner."— Proposed new subsection (c) — the interim step, one sentence, inserted into four existing sections Without this amendment, any protection San Mateo's historic districts have is an accident of unrelated zoning, not a recognition of their historic status — protection this same ordinance could erase the moment a parcel inside or directly adjacent to them is upzoned. 283 of 756
6 This letter asks Council to:

1. Direct staff to implement the historic design review standard called for in Action CD 5.12, and extend the existing R1/R2 adjacency buffer to historic districts and resources, per Steps One and Two above; and

2. Direct staff to map which parcels near San Mateo's historic districts could be rezoned under the new districts, before final adoption.

Respectfully submitted,
Doug D’Anna
Laurie Hietter, San Mateo Heritage Alliance
Ashley Zerpa
Ruthmary Cradler
John Cradler
Laura Watanuki
Notes

1. Proposed Ordinance Amending Title 27 (File ID 26-11552), Section 18, citing Public Resources Code § 21080.17 and CEQA Guidelines § 15183.

2. Strive San Mateo General Plan 2040, Action CD 5.12, p. 116 (adopted March 18, 2024).

3. Strive San Mateo General Plan 2040 Final EIR, Response to Comments, Response ORG1-7, p. 5-14 (January 18, 2024).

4. San Mateo Municipal Code § 27.51.060; § 27.51.070.

5. San Mateo Municipal Code §§ 27.66.090(a)-(b), Review Required, and 27.66.100, Certificate of Appropriateness, Historic Preservation (adopted May 18, 2026).

6. San Mateo Municipal Code §§ 27.50.080(a)-(b), 27.51.080(a)-(b), 27.52.090(a)-(b), 27.53.090(a)-(b).

7. City of San Mateo, Multi-Family and Residential Mixed-Use Objective Design Standards, § 4.4.1, Neighborhood Transitions, pp. 33–34 (adopted December 4, 2023, effective January 3, 2024).

8. Public Resources Code § 21084.1; CEQA Guidelines § 15064.5(b).

9. Proposed Ordinance Amending Title 27 (File ID 26-11552), Section 18.

10. Strive San Mateo General Plan 2040, Action CD 5.12, p. 116 (adopted March 18, 2024).

11. San Mateo Heritage Alliance, comment letter on the Draft EIR, September 25, 2023 (Comment ORG1-3).

12. San Mateo Municipal Code § 27.08.030, Site Plan and Architectural Review, as amended by Section 4 of the proposed ordinance (File ID 26-11552).

13. City of San Mateo, Notice of Exemption, City of San Mateo Citywide Historic Context Statement, San Mateo County Document No. 129498 (filed May 6, 2026), citing Strive San Mateo General Plan 2040 Policy CD 5.1 and Action CD 5.9.

14. U.S. National Park Service, The Secretary of the Interior's Standards for Rehabilitation, Standard 9, incorporated by reference in San Mateo Municipal Code § 27.66.100(b)(1) (adopted May 18, 2026). 284 of 756
7 15. City of San Mateo, Downtown Retail Core & Downtown Historic District Design Guidelines (1993).

16. San Mateo Municipal Code § 27.38.020(a), Permitted Uses, as amended by Section 9 of the proposed ordinance (File ID 26- 11552).

17. San Mateo Municipal Code § 27.04.200(b)(2)(G), Floor Area, as amended by Section 3 of the proposed ordinance (File ID 26- 11552).
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1 From: Doug D'Anna < >
Sent: Tuesday, September 22, 2026 2:16 PM
To: Clerk; City Council (San Mateo)
Subject: Response to Staff Comment-Response Email of September 22, 2026 Mayor and Council,
Earlier today, staff sent a response to those who submitted comments on this item.

It confirms that Floor Area Ratio and historic buffer requirements will be assessed by the Comprehensive Zoning Code Update team.

I want that commitment on the record.

And I want to respond to it directly.

That commitment exists because people raised it. The same should be true of the other three.

Three of the four failures in this ordinance got no response at all.

Not agreement. Not disagreement. Not a word.
 No design review standard outside the Downtown Retail Core.  No reference anywhere in this ordinance's language to historic districts, landmarks, or resources.
 No answer on a CEQA exemption citation written for accessory dwelling units, applied here to four new high-density zones.

That's not an accident.

It's confirmed by the CZCU's own agenda.

The November 10 Planning Commission study session covers four things:
 Height
 FAR
 Open space
 Setbacks and buffers
Design review, historic reference, and CEQA methodology are not on that list.

If they're not on the list, they are not currently planned.

And "interim" is not a limit. It's a label.
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2 Nothing in tonight's adoption requires a project to wait for the CZCU.

Any project that comes forward under this framework before the CZCU is finished gets these standards as written — including the removed FAR maximums for R6 and R7.

Calling a standard interim doesn't make an approved building temporary.

I'm asking the Council for a direct answer tonight, not a future promise.

Does the Comprehensive Zoning Code Update's scope include design review standards, historic reference, and the CEQA citation — yes or no?
Until that answer is on the record, delay adoption of this ordinance.

Bring it back to a future meeting, where all four issues can be addressed together — not one at a time.

Thank you for your time and consideration.

Respectfully,
Doug D'Anna
287 of 756
1 From: Laurie Hietter < >
Sent: Tuesday, September 22, 2026 8:18 AM
To: Lisa Diaz Nash; Rob Newsom; Danielle Cwirko-Godycki; ; Adam Loraine; Martin McTaggart
Cc: Doug D'Anna
Subject: High-Density Mixed-Use and Multi-Family Districts, and Zoning Code Updates Dear Mayor and Members of the City Council:

The San Mateo Heritage Alliance respecƞully requests that the proposed R6 and R7 zoning districts include an objecƟve buffer requirement when new development is adjacent to a designated historic resource, historic district, landmark, or contribuƟng property.

The proposed ordinance already recognizes the need for buffers where R6 and R7 properƟes abut R1 or R2 zoning: 10 feet along a side property line and 15 feet along a rear property line. We ask the Council to provide comparable protecƟon where these new high-density districts directly abut historic resources.

This is a straighƞorward, objecƟve development standard. It would establish a predictable physical separaƟon before a project is designed, rather than relying on discreƟonary review aŌer a substanƟally larger development envelope has already been established.

We anƟcipate that staff may respond that exisƟng SPAR or historic-review procedures are sufficient. We respecƞully disagree that discreƟonary review is an adequate subsƟtute for a clearly stated objecƟve buffer.

The proposed ordinance itself requires SPAR findings that a project be “in scale and harmonious with the character of the neighborhood.”
Those are discreƟonary findings, not an objecƟve setback or buffer standard. Moreover, the current SPAR provision specifically idenƟfies historic buildings within the Downtown Specific Plan area; it does not establish a uniform objecƟve buffer from historic resources throughout the City.

A buffer would not prohibit development. It would simply establish a modest, predictable separaƟon between new highintensity development and the historic resource it may directly adjoin.

We therefore ask the Council to add an objecƟve historic-resource buffer to the R6 and R7 standards before adopƟng these districts, using the exisƟng R1/R2 buffer structure as a starƟng point.

At minimum, if the Council does not believe such a buffer is appropriate, we ask staff to explain publicly:

Why the exisƟng 10-foot side and 15-foot rear buffers are appropriate when R6/R7 development adjoins R1/R2 zoning, but no comparable buffer is proposed for historic resources; What objecƟve standard currently provides equivalent protecƟon for historic resources outside the Downtown Specific Plan area; and
How the City intends to implement the General Plan's direcƟon regarding objecƟve standards for development adjacent to historic resources.
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2 The objecƟve standards required in the General Plan CD 5.12 would help to address this issue. Given that it is unlikely that funds will be allocated to implement the historic standards, staff could transform appropriate guidelines from the Downtown Retail Core & Downtown Historic District Design Guidelines.

We believe these quesƟons should be resolved before the new high-density districts are adopted. The council has a busy agenda tonight. Please delay this decision.

Thank you for your consideraƟon.

Sincerely,
San Mateo Heritage Alliance
ProtecƟng Our Past for a BeƩer Future
289 of 756
1 From: Jeremy Levine < >
Sent: Tuesday, September 22, 2026 2:24 PM
To: City Council (San Mateo); Rob Newsom; Danielle Cwirko-Godycki; Lisa Diaz Nash; Nicole Fernandez; Adam Loraine
Cc: Zachary Dahl; Alex Khojikian
Subject: Public comment on Agenda Item 15: Support for Zoning Amendments Good afternoon San Mateo City Council Members (and Zach and Alex!), On behalf of HLC, please vote to approve the proposed zoning code amendments contained in Agenda Item 15. These amendments faithfully implement the voters' intent in the passage of Measure T, creating new zoning districts that will facilitate more homes and quality walkable neighborhoods.

Most significantly, the new districts streamline the zoning process by removing duplicative standards like Floor Area Ratio. As I wrote in a letter on July 20, " Floor Area Ratios are a duplicative zoning regulation that arbitrarily restricts building size. San Mateo already has height limits and setbacks that constrain the building envelope. Floor Area Ratio simply adds another layer of complexity with no additional benefit for the beauty or massing of buildings."
To elaborate: rules like Floor Area Ratios make the zoning code less transparent and accessible to average citizens. They add layers of complexity that mean only sophisticated developers and planners, not average citizens, understand the nature of their own rules. Standards proposed by other public commenters, such as buffers around historic resources, have the same effect, turning consistent and predictable rules into patchwork standards navigable only by a select few with arcane, esoteric knowledge of the codes.

The goal of the city's extensive zoning updates--and the voter-approved Measure T--is to simplify the city's code, to make San Mateo's rules accessible to the general public, to promote more homes. The new districts take a first step in that direction, laying the groundwork for more thorough updates of other preexisting districts in the coming year. Please approve them as written.

Thank you for your consideration,
Jeremy
--
Jeremy Levine (he • him)
Policy Manager
Housing Leadership Council of San Mateo County
290 of 756
1 From:

Sent: Tuesday, September 22, 2026 12:10 PM
To: City Council (San Mateo)
Cc: Clerk
Subject: Please Delay the Decision on the Zoning Code Updates - R6/R7 FAR Dear Mayor and Council Members:

Please delay the decision to remove the FAR maximums from the R6 and R7 districts and leave the proposed limits in place while this issue receives further analysis.

This is a complicated zoning change, and I do not believe the public has been given enough information to understand what eliminating FAR could mean in practice. Before making this change, the Council and the public should understand the full range of consequences—not simply whether height, setbacks and density can also regulate building size.

Has the City evaluated all the effects of eliminating FAR? For example, how could it affect development potential, building bulk, land values, development economics, future redevelopment proposals, and the City's ability to regulate development over the long term? And the difference between what could be built on an R6 or R7 property with an FAR limit versus without one? These changes can have significant and potentially unintended consequences. Once incorporated into the zoning code, they may also affect property values and development expectations in ways that are difficult to reverse.

There is no reason to rush this decision. The public needs to understand what is being changed, why it is being changed, and the potential consequences before the Council acts.

Please delay the FAR decision, retain the proposed 3.5 FAR for R6 and 4.0 FAR for R7 in the interim, and allow time for the City and the public to fully understand the implications.

Thank you,
Lisa Maley
291 of 756

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 16 Section Name: PUBLIC HEARING Account Number: 10-4661-01 File ID: 26-11622 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: September 22, 2026 Attachment 1,2,3 amended on 9.22.2026 SUBJECT:

Citywide Comprehensive Speed Limit Update — Ordinance Introduction RECOMMENDATION:

Introduce Ordinances establishing updated speed limits on City roadways, superseding all existing Ordinances establishing speed limits on City roadways, except for school zone speed limits previously adopted by Ordinance, which shall remain unaffected.

BACKGROUND:

The 2026 Strategic Plan identifies safety as part of the Transportation Priority Initiative. Working toward this Initiative, Public Works and Police Department staff have advanced programs, enforcement efforts, and infrastructure improvements intended to reduce collisions, encourage safer travel behavior, and support a transportation network for all users. Speed management remains a core tool for improving safety by encouraging appropriate vehicle speeds, improving compliance with posted limits, and reducing the potential for serious injury or death when crashes occur. Furthermore, it aligns with the General Plan 2040 Vision Zero policy and the City’s Local Roadway Safety Plan (LRSP), both grounded in the Safe Systems approach.

Beginning in 2022, the City prioritized school zones for speed management and implemented 15 mph school zone speed limits and related 25 mph approach zones citywide to improve safety around schools where school children and other vulnerable users are present. These changes were adopted by Resolution and remain in effect, with installation completed citywide in early 2024.

Brief CVC Introduction on How Speed Limits Are Set
The California Vehicle Code (CVC) establishes the requirements for setting and enforcing speed limits on city roadways.

Most city streets, such as local residential-type streets, are subject to default speed limits established under state law and, when properly established and signed, can be enforced using tools such as radar and lidar. However, for certain roadways such as larger arterials or certain collectors, state law requires an Engineering and Traffic Survey (ETS) to support the posted speed limit and maintain the City’s ability to use these enforcement tools.

An ETS is a prescribed process for determining an appropriate speed limit. Observed vehicle speeds provide the starting point for the recommended speed, with state law allowing the recommendation to be lowered by specified amounts when certain roadway, safety, or other conditions apply. This means there is limited flexibility to depart from observed speeds when setting limits through the ETS process.

The City’s approach is to use the flexibility provided by state law to establish the lowest defensible speed limits appropriate for each roadway’s context, function, and safety needs. Where an ETS is required, the City will apply the 292 of 756

CITY OF SAN MATEO
provisions that are appropriate to the roadway and its safety context while maintaining the ability to use radar, lidar, and other appropriate enforcement tools.

Comprehensive Citywide Update and Ordinance Framework
The City evaluated all roadways citywide to determine which segments require an ETS under state law. This evaluation identified 124 roadway segments requiring an ETS. All other roadways fall within the state’s default speed limits of 25 mph and can be enforced accordingly. Staff worked with a consultant to survey speeds on each of the segments and to work through the process allowed by state law to determine if a recommendation is warranted for setting a lower speed limit.

After surveying speeds on the 124 segments, 96 roadways are proposed to retain the existing speed limit, ten roadways are proposed for reduced speed limits, and 18 roadways are proposed to have increased speed limits. All 124 roadway segments and their proposed speed limits can be found in Attachment 3. Attachment 1 – Proposed Ordinance includes updates to all applicable street segments, except for those proposed in Attachment 2 and those previously adopted relating to school zones. Attachment 2 is a proposed Ordinance for two street segments on S Delaware Street, from Birch Avenue to Concar Drive, and from Birch Avenue to E 5th Avenue.

State law requires speed limits established through the ETS process to be formally adopted by local Ordinance and speed limit signs to be installed before the newly adopted speed limits may be enforced. To implement the citywide speed limit update, staff recommends that the City Council introduce both a comprehensive Ordinance establishing the proposed speed limits for the roadway segments requiring an ETS, as well as a separate Ordinance covering S. Delaware Street to facilitate recusal by one Council member in order to address a conflict of interest.

The City currently has multiple older Ordinances establishing speed limits on individual streets throughout San Mateo. As part of this update, the proposed Ordinances will supersede all prior speed limit Ordinances and consolidate the applicable speed limits into two Ordinances. This approach will streamline administration, reduce fragmentation across the many prior Ordinances, and simplify future updates. This will not affect the school zone speed limits discussed above as those were adopted by resolution, pursuant to the vehicle code.

The ETS results and resulting speed limit recommendations are valid for the next seven years. Validity may be extended to 14 years if a registered engineer determines that no significant changes in roadway or traffic conditions have occurred, consistent with CVC Section 40802 requirements.

Based on the ETS analysis and staff recommendations that balance legal enforceability with the City’s safety objectives, the proposed Ordinances update speed limits on the 124 evaluated segments citywide.

Recommendation
Staff recommends that the City Council introduce Ordinances that establish updated speed limits for the entire City, consistent with the CVC framework and ETS findings summarized in Attachment 3, superseding all previous Ordinances that establish speed limits on local roadways in the City. School zone speed limits adopted by Resolution will remain unaffected.

Next Steps
This item represents the introduction (first reading) of the proposed Ordinances. If approved, the Ordinances will return to City Council for second reading and adoption as a consent item. Following adoption, staff will procure and install approximately 110 signs citywide to reflect the new speed limits, which is expected to take up to six months.

Once installation is complete, the Police Department will conduct temporary increased targeted enforcement on the 19 streets where the speed limit will increase from the existing posted limit. Prioritization will be based on a combination of the magnitude of the speed change, the overall speed limit, roadway classification, enforcement knowledge of reported speeding and observed violations or other demonstrated enforcement needs. 293 of 756

CITY OF SAN MATEO
BUDGET IMPACT:

Implementation of the recommended speed limit changes will require sign verification and updates across the affected roadway segments. This work will be completed by a combination of contracted work and work performed by the Public Works Department’s Field Maintenance Division. The total cost is estimated at approximately $50,000. Costs will be absorbed within the existing Citywide Engineering and Traffic Study Update (46R034) project budget and are not expected to require additional appropriation.

ENVIRONMENTAL DETERMINATION:

This item is categorically exempt from CEQA as an “existing facility,” because it consists of the minor alteration of existing City streets and involves negligible or no expansion of an existing or former use. (CEQA Guidelines Section 15301.)

STRATEGIC PLAN ALIGNMENT
This staff report supports the Transportation initiative.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Ordinance
Att 2 – Proposed Ordinance: Delaware Street Segments
Att 3 – Summary of Recommend Speed Limits

STAFF CONTACT
Jay Yu, Engineering Manager
[email protected]
(650) 522-7323
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CITY OF SAN MATEO

DRAFT ORDINANCE
An Ordinance of the City of San Mateo Establishing Updated Prima Facie Speed Limits on Certain City Streets Based on Engineering and Traffic Surveys, and Superseding Prior Ordinances Establishing Speed Limits on City Streets
WHEREAS, the City of San Mateo's 2026 Strategic Plan identifies safety as part of the Transportation Priority Initiative, and in furtherance of that Initiative, the City's Public Works and Police Departments have advanced programs, enforcement efforts, and infrastructure improvements intended to reduce collisions, encourage safer travel behavior, and support a transportation network that serves all users; and WHEREAS, speed management remains a core tool for improving roadway safety by encouraging appropriate vehicle speeds, improving compliance with posted speed limits, and reducing the potential for serious injury or death when collisions occur, consistent with the City's General Plan 2040 Vision Zero policy and the City's Local Roadway Safety Plan (LRSP), both of which are grounded in the Safe Systems approach; and WHEREAS, beginning in 2022 the City prioritized speed management around schools and, by resolution of the City Council, established 15 mph school zone speed limits and related 25 mph school zone approach speed limits citywide, with installation of associated signage completed citywide in early 2024, and such school zone speed limits remain in full force and effect; and
WHEREAS, California Vehicle Code Section 22358 and related provisions of the Vehicle Code authorize local authorities, on the basis of an engineering and traffic survey, to declare prima facie speed limits on City streets that are not otherwise subject to a speed limit established by state law; and WHEREAS, the City evaluated all roadways citywide to determine which street segments require an engineering and traffic survey (ETS) under state law in order to remain enforceable using radar, lidar, or other speed-measuring devices, which identified 121 roadway segments requiring an ETS, and that all other remaining City streets would be subject to the applicable default speed limits established under state law; and WHEREAS, the City conducted engineering and traffic surveys for said 121 roadway segments, applying the flexibility afforded under state law to establish the lowest defensible speed limit appropriate to each roadway's context, function, and safety needs, while preserving the City's ability to use radar, lidar, and other appropriate enforcement tools; and
WHEREAS, the results of said engineering and traffic surveys, and the resulting prima facie speed limits recommended for the 121 evaluated roadway segments, are set forth in Exhibit A to this Ordinance, attached hereto and incorporated herein by reference; and
WHEREAS, state law requires that speed limits established through the engineering and traffic survey process be adopted by local ordinance and speed limit signs installed before they may be enforced; and WHEREAS, the City currently has multiple, older ordinances establishing prima facie speed limits on individual City streets, and the City Council desires to supersede those prior ordinances and consolidate the 295 of 756
applicable speed limits into fewer ordinances in order to streamline administration, reduce fragmentation across multiple prior ordinances, and simplify future updates; and WHEREAS, the engineering and traffic survey results and speed limits set forth in Exhibit A are valid for seven years from the date of the underlying survey, and such validity may be extended to fourteen years where a registered engineer determines that no significant changes in roadway or traffic conditions have occurred, consistent with California Vehicle Code section 40802; and WHEREAS, the school zone speed limits described above were adopted by resolution rather than by ordinance, are not among the ordinances being superseded by this ordinance, and are not otherwise affected by this ordinance; and
WHEREAS, the prima facie speed limits established by this ordinance shall become effective only upon passage of this ordinance and the posting of appropriate signs giving notice thereof on the respective street segments.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Findings. The recitals set forth above are true and correct and are incorporated herein by this reference as findings of the City Council.

Section 2. Pursuant to Section 22358 of the Vehicle Code of the State of California, the City Council has determined, on the basis of engineering and traffic surveys, that the speed limits set forth in Attachment 1 (Schedule of Prima Facie Speed Limits), attached hereto and incorporated herein by reference, will facilitate the orderly movement of vehicular traffic, are reasonable and safe, and are hereby declared to be the prima facie speed limits for the respective street segments identified therein. Said prima facie speed limits shall be effective when appropriate signs giving notice thereof are erected upon the respective street segments.

Section 3. Prior Ordinances Superseded. Except as provided in Section Four below, and except as provided in a companion ordinance establishing prima facie speed limits on two South Delaware Street segments, all ordinances, and all provisions of ordinances, of the City of San Mateo establishing prima facie speed limits on City streets are hereby superseded in their entirety by this Ordinance, as specified in Exhibit A, attached hereto and incorporated by reference.

Section 4. School Zone Speed Limits Unaffected. Nothing in this Ordinance shall repeal, amend, or otherwise affect the 15 mph school zone speed limits, or the related 25 mph school zone approach speed limits, previously established by Resolution No. 120-2021 of the City Council.

Section 5. Environmental Determination. This action is categorically exempt as an “existing facility” pursuant to CEQA Guidelines Section 15301, because it involves minor alterations of existing city streets and involves negligible or no expansion of an existing or former use.

Section 6. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect. 296 of 756
Section 7. Publication. This ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section

2.15 of the City Charter.

Section 8. Legislative History and Effective Date. This ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption. 297 of 756

EXHIBIT A - CITY OF SAN MATEO E&TS SPEED LIMITS
NO. STREET FROM TO

FINAL SPEED LIMIT
(MILES PER HOUR)
1 Peninsula Ave El Camino Real San Mateo Dr 30
2 Peninsula Ave San Mateo Dr Airport Blvd 35
3 Coyote Point Dr Airport Blvd SF Bay Trail 25
4 W Poplar Ave Occidental Ave El Camino Real 25
5 E Poplar Ave El Camino Real N Claremont St 25
6 E Poplar Ave N Claremont St N Amphlett Blvd 25
7 Baldwin Ave El Camino Real N B St 25
8 1st Ave S B St S Delaware St 25
9 2nd Ave El Camino Real S Delaware St 20
10 2nd Ave Lindbergh St S Norfolk St 25
11 Crystal Springs Rd City Limit El Camino Real 25
12 W 3rd Ave Crystal Springs Rd El Camino Real 25
13 E 3rd Ave El Camino Real S Delaware St 25
14 E 3rd Ave S Delaware St S Humboldt St 30
15 E 3rd Ave S Humboldt St S Norfolk St 40
16 J Hart Clinton Dr S Norfolk St Ryder Park Crossing 35 SEGMENT REMOVED – CALTRANS RIGHT-OF-WAY
298 of 756
17 J Hart Clinton Dr Ryder Park Crossing City Limit 50
18 Parrot Dr Alameda de las Pulgas W 3rd Ave 30
19 Dartmouth/W 4th Ave W 5th Ave El Camino Real 25
20 E 4th Ave El Camino Real S Delaware St 20
21 E 4th Ave S Delaware St S Idaho St 25
22 W 5th Ave Parrot Dr El Camino Real 25
23 E 5th Ave El Camino Real S Delaware St 25
24 E 5th Ave S Delaware St S Amphlett Blvd 25
25 9th Ave El Camino Real S Delaware St 25
26 9th Ave S Delaware St S Amphlett Blvd 25
27 Newbridge Ave S Norfolk St J Hart Clinton Dr 25
28 Kehoe Ave Norton St S Norfolk St 30
29 Kehoe Ave S Norfolk St Shoreview Ave 25
30 Kehoe Ave Shoreview Ave Roberta Dr 25
31 Barneson Ave Alameda de las Pulgas El Camino Real 25 32 Borel Ave Tilia St El Camino Real 30
33 Bovet Rd/17th Ave Borel Ave Palm Ave 25
34 South Blvd Palm Ave S B St 25
35 Concar Dr Pacific Blvd S Grant St 25
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36 19th Ave S Delaware St Fashion Island Blvd 30
37 W 20th Ave/E 20th Ave Alameda de las Pulgas Palm Ave 25 38 Campus Dr W Hillsdale Blvd 26th Ave Wkwy 30
39 CSM Dr City Limit Perimeter Rd 25
40 De Anza Blvd Polhemus Rd 92 Off-Ramp 30
41 De Anza Blvd 92 Off-Ramp Cherrywood Dr 25
42 Glendora Dr Cherrywood Dr W Hillsdale Blvd 30
43 Yates Way Saratoga Dr Wayne Way 25
44 Park Pl Saratoga Dr Wayne Way 20
45 W Hillsdale Blvd CSM Dr 92 Off-Ramp 35
46 W Hillsdale Blvd 92 Off-Ramp 31st Ave 25
47 W Hillsdale Blvd 31st Ave Alameda de las Pulgas 25
48 W Hillsdale Blvd Alameda de las Pulgas Edison St 25
49 E Hillsdale Blvd Edison St Saratoga Dr 35
50 E Hillsdale Blvd Saratoga Dr City Limit 35
51 36th Ave Fernwood St Hacienda St 25
52 37th Ave Hacienda St El Camino Real 25
53 W 39th Ave Edison St El Camino Real 25
54 42nd Ave West of Bettina Ave El Camino Real 25
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55 N San Mateo Dr Peninsula Ave Grand Blvd 30
56 N San Mateo Dr Grand Blvd Santa Inez Ave 30
57 S San Mateo Dr Santa Inez Ave Baldwin Ave 25
58 S San Mateo Dr Baldwin Ave E 5th Ave 25
59 N Delaware St Peninsula Ave E Poplar Ave 30
60 N Delaware St E Poplar Ave Cypress Ave 25
61 S Delaware St Cypress Ave E 5th Ave 25
64 S Delaware St Concar Dr E 28th Ave 35
65 S Delaware St E 28th Ave Pacific Blvd 25
66 Pacific Blvd Concar Dr S Delaware St 30
67 Pacific Blvd E Hillsdale Blvd City Limit 35
68 N Humboldt St Peninsula Ave E Poplar Ave 25
69 N Humboldt St E Poplar Ave Cypress Ave 25
70 S Humboldt St Cypress Ave 9th Ave 25
71 Occidental Ave Barroilhet Ave W Poplar Ave 25
72 N Bayshore Blvd Coyote Pointe Dr Dore Ave 30
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73 N-S Bayshore Blvd/2nd
Ave/Lindbergh St Dore Ave E 3rd Ave 30
74 N Kingston St Monte Diablo Ave Cypress Ave 25
75 S Norfolk St 2nd Ave Newbridge Ave 25
76 S Norfolk St Newbridge Ave Lodi Ave 30
77 S Norfolk St Lodi Ave Roberta Dr 30
78 S Norfolk St Roberta Dr Day Ave 30
79 S Norfolk St Day Ave La Selva St 30
80 N Ellsworth Ave Tilton Ave Baldwin Ave 25
81 S Ellsworth Ave Baldwin Ave E 5th Ave 25
82 N B St Tilton Ave Baldwin Ave 20
83 S B St 9th Ave South Blvd 30
84 S Grant St 10th Ave Haddon Dr 25
85 S Grant St Haddon Dr Concar Dr 25
86 S Grant St Concar Dr Ginnever St/Bermuda Dr 25
87 Bermuda Dr S Delaware St Kent St 25
88 Saratoga Dr S Delaware St E Hillsdale Blvd 35
89 David St Wayne Way Park Pl 25
90 Wayne Way Wayne Way Park Pl 25
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91 Roberta Dr Kehoe Ave S Norfolk St 25
92 Mariners Island Blvd E 3rd Ave Armada Way 40
93 Mariners Island Blvd Armada Way City Limit 35
94 Alameda de las Pulgas Crystal Springs Rd Seville Way 30 95 Alameda de las Pulgas Seville Way W 20th Ave 30
96 Alameda de las Pulgas W 20th Ave 28th Ave 35
97 Alameda de las Pulgas 28th Ave 36th Ave 30
98 Alameda de las Pulgas 36th Ave City Limit 30
99 Hacienda St 22nd Ave 28th Ave 25
100 Hacienda St 28th Ave 37th Ave 25
101 Edison St 31st Ave 36th Ave 25
102 Edison St 36th Ave 42nd Ave 25
103 Palm Ave 9th Ave E 17th Ave 25
104 Palm Ave E 17th Ave E 20th Ave 30
105 Palm Ave E 20th Ave E 25th Ave 30
106 Curtiss St North of McLellan Ave E 39th Ave 25
107 La Selva St La Selva St Los Prados St 30
108 Los Prados Street La Selva St S Norfolk St 30
109 N Amphlett Blvd N Humboldt St E Poplar Ave 30
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110 N Amphlett Blvd E Poplar Ave 2nd Ave 30
111 S Amphlett Blvd E 5th Ave Folkstone Ave 35
112 S B St Baldwin Ave 9th Ave 25
113 28th Ave Alameda de las Pulgas S El Camino Real 25
114 Fernwood St W Hillsdale Blvd 36th Ave 25
115 Clearview Way W Hillsdale Blvd City Limit 30
116 Parrott Dr City Limit De Anza Blvd 30
117 Camden Ave 42nd Ave Mills Ave/city limit 25
118 La Selva St S Norfolk St La Selva St 25
119 W 25th Ave Hacienda St Delaware St 25
120 31st Ave W Hillsdale Blvd Alameda de las Pulgas 25
121 31st Ave Alameda de las Pulgas El Camino Real 25
122 Fashion Island Blvd S Norfolk St Baker Wy 35
123 Chess Dr Bridgepointe Pkwy City Limit 25
124 Airport Blvd Lang Rd Coyote Point Dr 40
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CITY OF SAN MATEO

DRAFT ORDINANCE
An Ordinance of the City of San Mateo Establishing Updated Prima Facie Speed Limits on Two South Delaware Street Segments Between Birch Avenue to Concar Drive and Birch Avenue to East 5th Avenue Based on Engineering and Traffic Surveys, and Superseding Prior Ordinances Establishing Speed Limits on These Specified City Street Segments
WHEREAS, the City of San Mateo's 2026 Strategic Plan identifies safety as part of the Transportation Priority Initiative, and in furtherance of that Initiative, the City's Public Works and Police Departments have advanced programs, enforcement efforts, and infrastructure improvements intended to reduce collisions, encourage safer travel behavior, and support a transportation network that serves all users; and WHEREAS, speed management remains a core tool for improving roadway safety by encouraging appropriate vehicle speeds, improving compliance with posted speed limits, and reducing the potential for serious injury or death when collisions occur, consistent with the City's General Plan 2040 Vision Zero policy and the City's Local Roadway Safety Plan (LRSP), both of which are grounded in the Safe Systems approach; and WHEREAS, beginning in 2022 the City prioritized speed management around schools and, by resolution of the City Council, established 15 mph school zone speed limits and related 25 mph school zone approach speed limits citywide, with installation of associated signage completed citywide in early 2024, and such school zone speed limits remain in full force and effect; and
WHEREAS, California Vehicle Code Section 22358 and related provisions of the Vehicle Code authorize local authorities, on the basis of an engineering and traffic survey, to declare prima facie speed limits on City streets that are not otherwise subject to a speed limit established by state law; and WHEREAS, the City evaluated all roadways citywide to determine which street segments require an engineering and traffic survey (ETS) under state law in order to remain enforceable using radar, lidar, or other speed-measuring devices, which identified 2 roadway segments requiring an ETS, and that all other remaining City streets would be subject to the applicable default speed limits established under state law; and WHEREAS, the City conducted engineering and traffic surveys for said 2 roadway segments, applying the flexibility afforded under state law to establish the lowest defensible speed limit appropriate to each roadway's context, function, and safety needs, while preserving the City's ability to use radar, lidar, and other appropriate enforcement tools; and
WHEREAS, the results of said engineering and traffic surveys established recommend speed limit updates for two roadway segments on South Delaware Street; and WHEREAS, state law requires that speed limits established through the engineering and traffic survey process be adopted by local ordinance and for updated speed limits signed to be installed before they may be enforced; and
WHEREAS, the engineering and traffic survey results and speed limits set forth in this ordinance are valid for seven years from the date of the underlying survey, and such validity may be extended to fourteen years where a registered engineer determines that no significant changes in roadway or traffic conditions have occurred, consistent with California Vehicle Code section 40802; and 306 of 756
WHEREAS, certain school zone speed limits were previously adopted by resolution rather than by ordinance, and are not among the ordinances being rescinded by this ordinance, and are not otherwise affected by this ordinance; and
WHEREAS, the prima facie speed limits established by this ordinance shall become effective only upon passage of this ordinance and the posting of appropriate signs giving notice thereof on the respective street segments.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Findings. The recitals set forth above are true and correct and are incorporated herein by this reference as findings of the City Council.

Section 2. Pursuant to Section 22358 of the Vehicle Code of the State of California, the City Council has determined, on the basis of engineering and traffic surveys, that the speed limits set forth as described below, will facilitate the orderly movement of vehicular traffic, are reasonable and safe, and are hereby declared to be the prima facie speed limits for the respective street segments identified therein. Said prima facie speed limits shall be effective when appropriate signs giving notice thereof are erected upon the respective street segments.

STREET FROM TO

FINAL SPEED LIMIT
(MILES PER HOUR)
S Delaware St Birch Avenue Concar Drive 30 MPH
S Delaware St Birch Avenue East 5th Avenue 30 MPH
Section 3. Prior Ordinances Superseded. Except as provided in Section Four below, all ordinances, and all provisions of ordinances, of the City of San Mateo establishing prima facie speed limits on the City street segments subject to this ordinance are hereby superseded by this ordinance.

Section 4. School Zone Speed Limits Unaffected. Nothing in this Ordinance shall repeal, amend, or otherwise affect the 15 mph school zone speed limits, or the related 25 mph school zone approach speed limits, previously established by Resolution No. 120-2021 of the City Council.

Section 5. Environmental Determination. This action is exempt as an “existing facility” pursuant to California Environmental Quality Act (CEQA) Guidelines, section 15301, because it involves minor alterations of existing city streets and involves negligible or no expansion of existing or former use.

Section 6. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.
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