CITY OF SAN MATEO
RESOLUTION NO. ____ (2026)
APPROVING AN ALTERNATIVE PUCHASING PROCEDURE TO AWARD A PURCHASE CONTRACT TO U-ROCK UTILITY EQUIPEMENT, LLC FOR THE PURCHASE OF ONE (1) NEW CLOSED CIRCUIT TELEVISION INSPECTION CRAWLER CAMERA IN THE AMOUNT OF $165,866.91
WHEREAS, the Public Works Field Maintenance Division oversees the maintenance and repair of the City’s sewer and storm drainage infrastructure; and
WHEREAS, the inspecting and assessing of the City’s sewer and storm drainage infrastructure is essential to maintain a safe and healthy environment for both residents and visitors; and WHEREAS, a primary tool for inspecting the sewer and storm infrastructure is specialized equipment including closed-circuit television (CCTV) equipment; and WHEREAS, staff recommends utilizing Sourcewell’s pricing through U-Rock Utility Equipment, LLC for the purchase of needed CCTV equipment; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it finds doing so is in the best interest of the City; and WHEREAS, Sourcewell (formerly NJPA) is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment, including CCTV equipment; and WHEREAS, Sourcewell has conducted competitive, public bids to select CCTV vendors to achieve competitive pricing and selected Envirosight, with U-Rock Utility Equipment, LLC as the exclusive sales partner in Northern California; and
WHEREAS, based on these circumstances, staff recommend approval of the purchase of one (1) new closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC in the amount of $165,866.91.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. The purchase of one (1) closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC, is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of a CCTV equipment to support the maintenance of the City’s sewer and storm drainage infrastructure may have significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
2. In accordance with Municipal Code Section 3.60.070(h)(3), the purchase of one (1) new closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC, based on pricing from Sourcewell, is in the City’s best interest for these reasons:
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4 a. Sourcewell is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment; and
b. The CCTV inspection crawler camera is the Public Works Field Maintenance Division’s desired equipment; and
c. Sourcewell competitively bid the contracts to provide the CCTV equipment and Envirosight was selected pursuant to Sourcewell Contract #080525-EVS, with U-Rock Utility Equipment, LLC as its exclusive sales partner in Northern California; and
d. The City may rely on Sourcewell’s selected vendor and contract, as it offers competitive pricing without the need for the City to conduct its own bidding process.
3. The purchase of one (1) new closed circuit television inspection crawler camera from U-Rock Utility Equipment, LLC in the amount of $165,866.91 is approved.
4. The Public Works Director is authorized to execute the purchase contracts in substantially the form presented and issue change orders within the contingency amount.