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CITY OF SAN PABLO
AGREEMENT FOR CONSULTING SERVICES
Project No.0300 / Agreement No. __1___
THIS AGREEMENT (“Agreement”), dated and effective this _18th___ day of __January, 2022__ (“ Effective Date ”), is by and between the City of S an Pablo, a municipal corporation organized and existing under the laws of the State of California, (“City”), and Geosyntec Consultants , a Florida Corporation, (“ Consultant”) (individually, a “Party,” and collectively, the “Parties”).
RECITALS
WHEREAS, the City desires to engage a consultant to provide design and engineering services to the City (“Services”) as further set forth in this Agreement;
WHEREAS, the City desires to engage a consultant who will act at all times in the City’s best interest and will respect the trust and confidence placed in that consultant by the City; and
WHEREAS, Consultant has represented to City that Consultant has the special training, skill, competence and expertise necessary to provide the Services needed by the City; desires to enter into this Agreement with the City as an independent contractor; and is willing to provide the Services on the following terms and conditions.
NOW, THEREFORE, Consultant and the City agree as follows:
TERMS AND CONDITIONS
(1) Scope of Services .
A. Scope of Services. Consultant agrees to provide the Services to the City as specified in, collectively, the scope of services set forth in the City’s Request for Proposals, dated __October 7, 2021____ and any addenda thereto (“ RFP”), attached as Exhibit A and incorporated herein, and the scope of services set forth in Consultant’s proposal dated _December 13, 2021____ (“ Proposal”), attached as Exhibit B and incorporated herein. In the event of any conflict or inconsistency between any of the terms of the RFP, the Proposal, and this Agreement, the terms most favorable to the City will prevail. Any services not encompassed in this Section (1) are additional services (“Additional Services ”) subject to prior written authorization by the City, as further specified below in Section (3), “Additional Services.”
B. Quality of Performance. Consultant will provide the Services and any authorized Additional Services in accordance with the standards of its profession; in accordance with the terms, conditions, and objectives of this Agreem ent; and in a manner satisfactory to the City Manager or his or her authorized delegee (“ City Manager ”). Consultant represents that it possesses the necessary skills, background, and licenses to perform the Services or Additional Services. Consultant is solely responsible for the quality and suitability of the Services it provides pursuant to this Agreement. If, during the course of this Agreement, the City Manager notifies Consultant that the Services are not satisfactory, in whole or in part, Consultant will promptly take the corrective action required by the City Manager, at no extra cost to the City. Failure to promptly take such corrective action constitutes a material breach of this Agreement and cause for termination in the City’s discretion. This standard of care will not be construed to impose a mandatory duty on the City within the meaning of Government Code section 815.6. The City’s Updated: 09/21 Page 2
acceptance of Services performed under this Agreement will not operate to waive or release Consultant’s obligation under this paragraph.
C. COVID-19 Pandemic. All City of San Pablo programs and services must be in compliance with current health orders issued by Contra Costa County Health Services at: https://www.coronavirus.cchealth.org/health-orders; including but not limited to social distancing requirements: https://cchealth.org/coronavirus/pdf/2020-0331-Appendix-A-Social- Distancing-Protocol.pdf. Consultant shall comply with these requirements and contact City staff immediately if there is any issue with compliance. In addition, the City requires all contractors/consultants providing services at City facilities or City worksites to provide proof of COVID-19 vaccination, as well as comply with the City’s COVID policies on-site.
D. Time is of the Essence. In the performance of this Agreement, time is of the essence. Consultant must be available to begin providing the Services upon the Effective Date of this Agreement, and must complete the Services within the time specified in Section (4), “Effective Date and Term.”
E. Primary Service Provider. The City has approved of Mike Rudd, P.E., Project Director as Consultant’s primary prov ider of the Services under this Agreement, and no other person will be accepted as the primary provi der of the Services without the City’s prior written consent.
F. Labor Code Compliance. If the Services are “public works” services as defined in Labor Code section 1720 et seq. and the Agreement is for an amount greater than $1,000, the Agreement is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and the related regulations, including but not limited to requirements pertaining to wages, working hours and workers’ compensation insurance.
Consultant must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.
1. Prevailing Wages: Each worker performing Services under this Agreement that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Consultant and any subconsultant will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.
2. Working Day: Pursuant to Labor Code section 1810, eight hours of labor consists of a legal day’s work. Pursuant to Labor Code section 1813, Consultant will forfeit to City as a penalty the sum of $25 for each day during which a worker employed by Consultant or any subconsultant is required or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815. All Services must be carried out during regular City working days and hours unless otherwise specified in the scope of services or authorized in writing by City.
3. Payroll Records: Consultant and its subconsultants must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and all Updated: 09/21 Page 3
implementing regulations promulgated by the Department of Industrial Relations (“DIR”). For each payroll record, Consultant and its subconsultants must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Agreement is for an amount under $25,000, Consultant must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.
4. Apprentices: If the amount of the Agreement is $30,000 or more, Consultant must comply with the apprenticeship requirements in Labor Code section 1777.5.
5. DIR Monitoring, Enforcement, and Registration: The Services are subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the exception set forth below, Consultant and any subconsultants must be registered with the DIR to perform public works projects.
The registration requirements of Labor Code section 1725.5 do not apply if the Agreement is for an amount under $25,000.
(2) Compensation . As full compensation for the satisfactory and timely performance of the Services as specified in Section (1), “Scope of Services,” and the attached exhibits, City hereby agrees to pay Consultant a sum not to exceed Three Hundred Fifty Thousand Two Hundred Fifty Seven Dollars ($350,257) as follows:
Consultant will be paid all undisputed amounts within thirty (30) days of City’s receipt of detailed invoices for Services provided to the City Manager’s satisfaction during the preceding calendar month. Invoices must include all of the information contained in Section (7), “Billings,” below. Each invoice must be signed by an authorized representative of Consultant, verifying that the invoiced Services have been performed. Consultant will not be entitled to compensation for Additional Services, as defined below in Section (3), unles s authorized by City in writing in advance, and memorialized in an amendment to this Agreement executed by the authorized representatives of each Party. This Section (2) supersedes any conflicting or inconsistent provisions in the Proposal.
(3) Additional Services. In addition to the Services included in Section (1), “Scope of Services,” the Parties may from time to time agree that Consultant will provide Additional Services for additional compensation, as authorized by the City Manager. The nature and scope of the Additional Services, including the time for performance and terms for mutually agreeable additional compensation must be memorialized in a writing, executed by both Parties, as further specified in Section (25), “Amendments,” before Consultant may begin providing the Additional Services. Consultant will not be entitled to co mpensation for any Additional Services performed without a written amendment to include the Additional Services in this Agreement. If Consultant believes that services that it is directed to perform by City are not included in Section (1), “Scope of Services,” Consultant will promptly notify the City in writing of the basis for this belief. If the City agrees that the subject services are not included in Section (1), “Scope of Services,” the Parties will promptly execute a writing to authorize the se rvices as Additional Services for mutually agreed-upon additional compensation. Except as otherwise specified in the written authorization, all Additional Services are subject to the same terms and conditions as all Services under this Agreement, including, billing, record-keeping, reporting, insurance, indemnity, and compliance with all applicable laws and standards.
(4) Effective Date and Term . The term of this Agreement (“Term”) begins on the Effective Date set forth above, and expires on June 30, 2024. If the Term expires later than the end of the Updated: 09/21 Page 4
City’s fiscal year, the continuation of the Term into the next fiscal year will be contingent upon the City’s lawful encumbrance or appropriation of new funds for the Agreement.
(5) Assignment and Subcontracting. A substantial inducement to City for entering into this Agreement was, and is, the reputation and competence of Consultant. The assignment or subcontracting of this Agreement by Consultant, or any interest therein, is prohibited without the prior written approval of the City Manager. The City has authorized Consultant to use the following Subconsultants/Subcontractors as specified:
Subconsultant/Subcontractor Name Subconsultant/Subcontractor Services
Wood Rogers_________________ pre-investigation, surveying, utility location, storm drain engineering
Alta_ ___________________________ transportation engineering, landscape architecture, outreach
Watershed Project_______________ outreach support
(6) Independent Contractor Status. It is expressly understood and agreed by the Parties that Consultant, while providing Services pursuant to this Agreement, is an independent contractor and not an employee of the City. Consultant is solely responsible for the means and methods by which it provides the Services. Consultant is solely responsible for all matters relating to the payment of its employees, including compliance with social security, withholding tax and all other laws and regulations governing such matters. Consultant is solely responsible for its own acts and those of its agents and employees during the Term of this Agreement. Consultant will not represent, at any time or in any manner, that Consultant is an employee of the City. Consultant will exercise its judgment in recommending to Ci ty the methods by which to accomplish City’s objectives and needs. Consultant acknowledges that the City will provide no training. Consultant will provide whatever tools and materials that are necessary to complete a client engagement.
Consultant is free to accept, and has accepted in the past, other client engagements. Consultant is responsible for purchasing, bringing, providing, and controlling any and all equipment, tools, instruments, etc. needed for completion of the Services set forth herein, as well as for maintenance and use of such equipment. It is understood that Consultant is hired on a temporary basis only, and that if the City and/or Consultant desires to continue Consultant’s services after expiration of the Term or termination of this Agreement, Consultant must enter into a new agreement.
(7) Billings. Consultant's invoices must include the following information: (a) a brief description of Services performed, including an y Additional Services; (b) the date the Services were performed; (c) the number of hours spent and by whom; (d) the current Agreement not-to- exceed amount; (e) the amount previously billed; (f) the total paid to date; (g) the outstanding balance due, if any; (h) the current invoice amount; (i) total amount billed against the Agreement to date; (j) the remaining balance of the not-to-exceed amount; and (k) the Consultant’s signature.
Except as specifically authorized by City, Consul tant will not bill City for duplicate Services performed by more than one person. Consultant may not submit any billing for an amount in excess of the maximum amount of compensation authorized in Sections (2) and (3), above.
Consultant is solely responsible for its office and overhead costs, including furniture and equipment rental, supplies, salaries of employee s, telephone calls, postage, advertising, and all other expenses incurred by Consultant in the performance of this Agreement.
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(8) Advice and Status Reporting. Consultant will provide the City with timely reports, orally or in writing, of all significant developments arising during performance of its Services, and provide the City with information as is necessary to enable City to monitor the performance of this Agreement, including statements and data demonstrating the effectiveness of the Services provided in achieving the City’s express goals and objectives. The City may withhold payments otherwise due to Consultant pending timely delivery of all such reports and information.
Consultant will promptly notify the City Manager of any matters that could adversely affect Consultant’s ability or eligibility to continue to provide Services under this Agreement.
(9) Retention of Records . Consultant’s complete files, including all records, employee time sheets, and correspondence pertaining to the Services will be available for review by the City upon request, and copies of pertinent reports and correspondence will be furnished for the City’s files upon request by the City. Consultant will maintain adequate documentation to substantiate all charges for hours and materials charged to City under this Agreement. Consultant will maintain the records and any other records related to the Services or this Agreement and will allow City access to such records for a period of four years after the expiration of the Term or termination of the Agreement. At City’s request, or upon expiration or termination of this Agreement, Consultant will return to City all plans, maps, cost estimates, project financial records, reports, and related documents. All research information, plans, diagrams, financial records, reports, cost estimates or other documents prepared or obtained under the terms of this Agreement will be delivered to and become the property of the City and all data prepared or obtained under this Agreement will be made available, upon request, to the City without restrictions or limitations on their use. This Section (8) will survive expiration of the Term or termination of the Agreement.
(10) Written Reports and Documents . In accordance with Government Code section 7550, if the total compensation paid to Consultant under this Agreement exceeds $5,000, any document or written report prepared by Consultant for or under the direction of City will contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of such document or written report. The contract and subcontract numbers and dollar amounts shall be contained in a separate section of such document or written report. When multiple documents or reports are the subject or product of this Agreement, the disclosure section may also contain a statement indicating that the total contract amount represents compensation for multiple documents or reports.
(11) Record and Fiscal Control System . Consultant will maintain its financial records and fiscal control systems in a commercially reasona ble manner. Consultant will maintain personnel and payroll records to adequately identify the source and application of all received funds; withhold income taxes; pay employment taxes (including Social Security), unemployment compensation, worker's compensation and other taxes as may be due. Consultant will maintain an effective system of internal control to assure that funds provided through the City are used solely for authorized purposes.
(12) Access to Records; Audits. The City will have access at any time during normal business hours and as often as necessary to any bank account and books, records, documents, accounts, files, reports, and other property and papers of Consultant relating to the Services to be provided under this Agreement for the purpose of making an audit, review, survey, examination, excerpt or transcript.
(13) Consultant’s Testimony . Unless the Services include serving as an expert witness, Consultant agrees to consult with City and testify at City’s request at no additional cost other than Updated: 09/21 Page 6
normal witness fees if litigation is brought against City in connection with Consultant’s Services.
This Section (12) will survive expiration of the Term or termination of the Agreement.
(14) Assignment of Personnel. Consultant will only assign competent and qualified personnel to perform the Services. If City asks Consultant to remove a person assigned to the Services, Consultant agrees to do so immediately regardless of the reason, or the lack of a reason, for City's request.
(15) Insurance. Before it may begin performing Services under this Agreement, Consultant must procure and provide proof of the insurance coverage and endorsements required by this Section in the form of certificates and endorsements acceptable to City. The required insurance must cover the activities of Consultant and its subconsultants or subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all times during the Term of the Agreement. All required insurance must be issued by a company licensed to do business in the State of California, and each such insurer must have an A.M. Best’s financial strength rating of “A” or better and a financial size rating of “VII” or better. If Consultant fails to provide any of the required coverage in full compliance with the requirements of this Agreement, City may, at its sole discretion and in addition to any other remedies, purchase such coverage at Consultant’s expense and deduct the cost from payments due to Consultant, suspend performance of the Services under the Agreement, or terminate Consultant for default. The procurement of the required insurance will not be construed to limit Consultant’s liability under this Agreement or to fulfill Consultant’s indemnification obligations under this Agreement. If coverage limits carried by Consultant exceed the minimum limits specified below, the higher limits will be deemed to be required by this Agreement.
A. Policies and Limits . Consultant must procure and maintain the following insurance policies and limits at all times during the Term of this Agreement:
1. Commercial General Liability Insurance (“CGL”): The CGL policy must be issued on an occurrence basis, written on a comprehensive general liability form (CG 00 01), and must include coverage for liability arising from the operations of Consultant or its subconsultants or subcontractors in the performance of the Services, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits of at least $2,000,000.00 per occurrence. The CGL coverage may be arranged under a single policy for the full limits required or by a combination of underlying policies with the balance provided by excess or umbrella policies, provided each such policy complies with the requirements set forth herein.
2. Automobile Liability: The automobile liability policy must provide coverage of at least $1,000,000.00 combined single-limit per accident for bodily injury, death or property damage.
3. Workers’ Compensation Insurance and Employer’s Liability: The policy must comply with the requirements of the California Workers’ Compensation Insurance and Safety Act, providing coverage of at least $1,000,000.00, or as otherwise required by law.
4. Professional Liability: The professional liability insurance policy must insure against the Consultant’s errors and omissions in the provision of Services under this Agreement, in an amount not less than $1,000,000.00 combined single limit.
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Any deductible or self-insured retention may not exceed $50,000. The professional liability policy must include prior acts coverage sufficient to cover all Services provided by the Consultant for this Agreement, and the coverage must continue in effect for five years following final payment to Consultant. The following provisions apply if the professional liability policy is written on a claims-made form:
a. The retroactive date of the policy must be shown and must be on or before the Effective Date of the Agreement.
b. The insurance must be maintained and evidence of insurance must be provided for a continuous period of at least five years following expiration of the Term or termination of the Agreement, whichever occurs first.
c. If the coverage is canceled or not renewed and is not replaced with another claims-made policy form with a retroactive date that is on or before the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years following expiration of the Term or termination of the Agreement, whichever occurs first. The City has the right to procure, at Consultant’s cost, any extended reporting provisions of the policy if the Consultant cancels or fails to renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City before Consultant may begin performing Services under this Agreement.
B. Required Endorsements. The insurance provided by Consultant must include the following endorsements as specified below. The endorsements must be executed by a person authorized to bind the issuing insurer. The endorsements are to be provided on forms provided, specified, or approved by the City. As an alternative to the City’s forms, the Consultant’s insurer(s) may provide complete copies of all required insurance policies, including endorsements.
1. Additional Insured Endorsements: The General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:
a. The City, its officers, officials, employees, and volunteers (“ Additional Insureds”) will be covered as additional insureds with respect to all covered liability. This must be provided in the form of an additional insured endorsement to the Consultant’s insurance policy, using form CG 20 10 11 85, forms CG 20 10 10 01 and GC 20 37 10 01, or equivalent approved by the City. For design professionals form CG 20 07 may be used.
Alternatively, the additional insured endorsement may be provided as a separate owner’s policy that complies with all of the requirements set forth in this Section 15.
b. The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the policies will apply as though separate policies have been issued to each of the Additional Insureds. c. The insurance provided by the Consultant is primary and no insurance or self-insurance held or owned by any of the Additional Insureds may be called upon to contribute to a loss or defense.
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d. Any failure by Consultant to comply with the reporting requirements for a policy will not affect nor abridge the coverage provided for any Additional Insureds.
e. The coverage or endorsement will not contain any limitations on the scope of protection available to the Additional Insureds.
2. Notice: Each insurance policy required by this clause must provide or be endorsed to state that coverage will not be reduced, canceled, or allowed to expire without at least 30 days written notice to the City, unless due to non-payment of premiums, in which case 10 days written notice is required.
3. Waiver of Subrogation: Each required policy must include an endorsement providing that the insurer will waive any right of subrogation it may have against the City. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions for the required insurance policies are subject to prior approval by the City Manager.
Before beginning performance of the Services, Consultant must disclose the amounts of the deductibles and self-insured retentions that apply to the required policies. If the City Manager determines that the deductible or self-insured retention for any required policy is unacceptably high, at the option of City, (1) the insurer must reduce or eliminate the deductible or self-insured retention with respect to the Additional Insureds, or (2) the Consultant must provide a bond or financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. During the Term of this Agreement, Consultant may not increase any deductibles or self-insured retentions with respect to the Additional Insureds, without the prior written consent of the City Manager. The City Manager may condition such consent upon the Consultant procuring a bond or financial guarantee that is satisfactory in form to the City, guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
D. Subconsultants or Subcontractors. Consultant must ensure that each subconsultant or subcontractor is required to maintain the same insurance coverage required for Consultant under this Section (15), with respect to its performance of Services, including the required endorsements. Consultant must confirm that each subconsultant or subcontractor has complied with these insurance requirements bef ore the subconsultant or subcontractor is permitted to begin Services under this Agreement. Upon request by the City, Consultant must provide certificates and endorsements submitted by each subconsultant or subcontractor to prove compliance with this requirement. The insurance requirements for subconsultants or subcontractors do not replace or limit the Consultant insurance obligations.
(16) Indemnification . The terms and conditions set forth in subsection 16(A), below, are applicable to this Agreement if the Services to be provided by Consultant are not “design professional” services as used and defined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services). The terms and conditions set forth in subsection 16(B), below, are applicable to this Agreement if the Services to be provided by Consultant are “design professional” services as used and defined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services).
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A. Indemnification by Non-Design Professionals. Consultant shall, to the fullest extent permitted by law, indemnify, defend (with counsel acceptable to the City) and hold harmless City, and its employees, officials, volunteers and agents ("Indemnified Parties") from and against any and all losses, claims, damages, costs and liability of every nature arising out of or resulting from the performance of this Agreement by Consultant, its officers, employees, agents, volunteers, subcontractors or sub-consultants, excepting only liability arising from the sole negligence, active negligence or willful misconduct of City. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution.
1. The duty to defend is a separate and distinct obligation from the Consultant’s duty to indemnify. The Consultant shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its directors, officers, and employees, immediately upon tender to the Consultant of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of comparative active negligence or willful misconduct by an Indemnified Party does not relieve the Consultant from its separate and distinct obligation to defend City. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if the Consultant asserts that liability is caused in whole or in part by the negligence or willful misconduct of an Indemnified Party. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of an Indemnified Party, Cons ultant may submit a claim to the City for reimbursement of reasonable attorneys’ fees and defense costs.
2. In the event that Consultant or any employee, agent, subconsultant or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“ PERS”) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any em ployee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
3. The review, acceptance or approval of the Consultant’s Services or work product by any Indemnified Party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. The provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.
4. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
5. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.
B. Indemnification by Design Professionals. Consistent with California Civil Code section 2782.8 (“section 2782.8”), when the Services to be provided under this Agreement are Updated: 09/21 Page 10
to be performed by a “design professional,” as that term is defined under section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, defend and hold harmless City, and its employees, officials, volunteers and agents (“Indemnified Parties”) from and against any and all losses, claims, damages, costs and liability of every nature, including reasonable attorneys’ fees and costs, to the extent caused in whole or in part by any negligence, recklessness, or willful misconduct of Consultant, its officers, employees, agents, subconsultants or subcontractors in performance of the Services under this Agreement, but excluding the sole or active negligence or willful misconduct of one or more of the Indemnified Parties. Defense costs shall not exceed Consultant’s proportionate percentage of fault, except as set forth in section 2782.8.
1. In the event that Consultant or any employee, agent, subconsultant or subcontractor of Consultant providing services under this Ag reement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS ”) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
2. The review, acceptance or approval of the Consultant’s Services or work product by any Indemnified Party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. The provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.
3. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.
4. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.
(17) Licenses. If a license of any kind, which te rm is intended to include evidence of registration, is required of Consultant, its employees, agents, or subcontractors by federal or state law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the Term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.
Consultant, its subconsultants, and subcontractors, will obtain and maintain a City of San Pablo Business License at all times during the Term of this Agreement.
(18) Employment Practices.
A. Employment of Local Residents. Pursuant to the San Pablo Economic Opportunity Policy, the Consultant and any subcontractors shall contact the San Pablo Economic Development Corporation (“EDC”) at [email protected] or 510-215-3200, at least ten business days prior to hiring or staffing for fulfillment of the Agreement, describing number, duties and qualifications needed for available positions, and shall fairly consider for employment any workers referred by the EDC within three business days. “Local Resident” means an individual having an adjusted household income of less Updated: 09/21 Page 11
than the Area Median Income for Contra Costa County, and domiciled in the City of San Pablo as of the relevant hiring date, with “domiciled” as defined by Section 349(b) of the California Election Code. Discrimination against Local Residents on the basis of their local status is prohibited.
B. Compliance With Law . Consultant represents that it is an Equal Opportunity Employer and shall comply with applicabl e regulations governing equal opportunity employment. Consultant shall not discrim inate in the employment of any person because of race, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act. Consultant shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 (“ADA”) in performing its obligations under this Agreement. Failure to comply with the provisions of the ADA shall be a material breach of, and grounds for the immediate termination of, this Agreement . In performing Services and providing services under this Agreement, Consultant shall, at its sole cost and expense, comply with all applicable laws of the United States and the State of California; the Ordinances of the City of San Pablo; and the rules, regulations, orders, and directions of their respective administrative agencies and the officers thereof.
(19) Local Subcontracting – Outreach . Consultant shall contact the EDC at [email protected] or 510-215-3200) at least two weeks prior to any subcontract award, providing notice and details regarding subcontracting opportunity. The EDC shall notify qualified local businesses of subcontracting opportunities , and provide technical assistance to qualified local businesses during the subcontracting bidding process.
(20) Termination .
A. Termination for Convenience. City may terminate this Agreement at its sole discretion at any time prior to expiration of the Term or completion by the Consultant of the Services required hereunder. Notice of termination of this Agreement shall be given in writing to the Consultant, and shall be sufficient and complete when same is deposited in the United States Mail, postage prepaid and certified, address as set forth below in Section (21), “Notices.” The Agreement shall be terminated upon the date set forth in the City’s Notice of Termination. If the City terminates this Agreement, the Consultant shall be compensated for all Services satisfactorily performed prior to the time of receipt of cancellation notice, and shall be compensated for materials ordered by the Consultant or its em ployees, or services of others ordered by the Consultant or its employees, prior to receipt of notice of cancellation whether or not such materials or final instruments of service of others have actually been delivered, provided that the Consultant or its employees are not able to cancel such orders for materials or services of others.
Compensation for the Consultant in the event of cancellation shall be determined by City in accordance with the percentage of Services completed and agreed to by the Consultant. In the event of cancellation, all notes, sketches, computations, drawings, and specifications or other data, whether complete or not, remain the property of the City. The City may make copies or extract information from any such notes, sket ches, computations, drawings, and specifications, or other data whether complete or not.
B. Termination for Cause. City may terminate this Agreement for cause by providing Consultant with one day’s written notice of such termination if Consultant violates any of the terms and conditions of this Agreement. In City’s discretion and at City’s option, such termination for cause may alternatively be accomplished, where Consultant fails to perform any of the obligations Updated: 09/21 Page 12
required of Consultant within the time and in the manner provided for under the terms of this Agreement, within seven days after receipt of the notice of such default. Upon City's termination of this Agreement for cause, City reserves the right to complete the Services by whatever means City deems expedient and the expense of completi ng such Services, as well as any and all damages to the extent caused by the negligent acts, intentional acts or errors or omissions of the Consultant, shall be charged to the Consultant.
C. Immediate Termination. City may term inate this Agreement immediately in any case where the Consultant engages in fraudulent or criminal activities while performing the Services, or is otherwise determined to lack the necessary skills to accomplish the desired objectives.
(21) Ownership of Materials . Any and all documents, including draft documents where completed documents are unavailable, or materials prepared or caused to be prepared by Consultant pursuant to this Agreement shall be the property of the City at the moment of their completed preparation. All materials and records of a preliminary nature such as survey notes, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additional charge and without restriction or limitation on their use consistent with the intent of the original design.
(22) Amendments . This Agreement may be modified or amended only by a written document executed by both Consultant and City's City Manager and approved as to form by the City Attorney. Such document shall expressly state that it is intended by the Parties to amend the terms and conditions of this Agreement.
(23) Abandonment by Consultant . In the event the Consultant ceases performing Services under this Agreement or otherwise abandons the Agreement prior to completing all of the Services, Consultant shall, without delay, deliver to City all materials and records prepared or obtained in the performance of this Agreement, and shall be paid for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages or additional expenses which City incurs as a result of such cessation or abandonment.
Consultant agrees to be financially responsible and to compensate City for any costs incurred by City in retaining the services of another to replace Consultant, but only to the extent that the costs of retaining the replacement exceed what remaining amounts would have been paid to Consultant under the Agreement had Consultant completed the Services.
(24) Waiver . The waiver by either Party of a breac h by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement.
(25) No Third-Party Rights. The Parties do not intend to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein.
(26) Severability . Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either Party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the Parties.
Updated: 09/21 Page 13
(27) Compliance with Laws . In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States, the State of California, and City ordinances. Consultant warrants that al l Services done under this Agreement will be in compliance with all applicable safety rules, laws, statutes and practices, including but not limited to Cal/OSHA regulations.
(28) Controlling Law and Venue . This Agreement and all matters relating to it shall be governed by the laws of the State of California, and venue for any legal action arising from or relating to this Agreement will be in the Superior Court of Contra Costa County, and no other place. Consultant hereby waives the removal provisions of Code of Civil Procedure section 394.
(29) Breach . In the event that Consultant fails to perform any of the Services described in this Agreement or otherwise breaches the Agreement, City shall have the right to pursue all remedies provided by law and equity. Neither payment by the City nor performance by Consultant shall be construed as a waiver of either Party's rights or remedies against the other. Failure to require full and timely performance of any provision, at any time, shall not waive or reduce the right to insist upon complete and timely performance of such provision thereafter. In the event of any suit, action or proceeding brought by either Party for breach of any term hereof or to enforce any provision hereof, the prevailing party shall be entitled to recover its reasonable attorney’s fees.
(30) Inspection by Other Agencies . Authorized representatives of the Federal Government, the California Department of Tran sportation, or other government agencies which provide grant funding (if any) for this Agreement and the City have the right to inspect Consultant’s performance of the Services, files, and work product.
(31) Conflict of Interest . Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Gov. Code section 81000 et seq.) respecti ng this Agreement. Where City Manager determines, based on facts provided by City staff, that Consultant meets the criteria of section 18701 of the FPPC regulations, the individual providing services under this Agreement shall be considered a “designated employee” under the City’s conflict of interest code, and shall be required to complete FPPC Form 700 regarding his or her economic interests in a timely manner.
(32) Copyright . Upon City's request, Consultant shall execute appropriate documents to assign to the City the copyright to work created pursuant to this Agreement. The issuance of a patent or copyright to Consultant or any other person shall not affect City's rights to the materials and records prepared or obtained in the performance of this Agreement. City reserves a license to use such materials and records without restriction or limitation consistent with the intent of the original design, and City shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by City shall continue for a period of fifty years from the Effective Date unless extended by operation of law or otherwise.
(33) Whole Agreement . This Agreement constitutes the entire understanding and agreement of the parties. This Agreement integrates all of the terms and conditions mentioned Updated: 09/21 Page 14
herein or incidental hereto and supersedes all negotiations or previous agreements between the Parties with respect to all or any part of the subject matter hereof.
(34) Multiple Copies of Agreement . Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of the City Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document.
(35) Notices . Notices required by this Agreement shall be personally delivered or mailed, postage prepaid, as follows:
To Consultant: Mike Rudd, P.E., Project Director
1340 Treat Blvd. #208
Walnut Creek, CA 94597
To the City: City Manager, City of San Pablo
San Pablo City Hall
1000 Gateway Avenue
San Pablo, CA 94806
Each Party shall provide the other Party with telephone and written notice of any change in address as soon as practicable. Notices given by personal delivery shall be effective immediately.
Notices given by mail shall be deemed to have been delivered forty-eight hours after having been deposited in the United States mail.
(36) Federal Funding Requirements (if applicable) . If this Agreement is subject to federal funding, in whole or in part, it must comply with the uniform federal award procurement requirements set forth in 2 CFR §§ 200.318 – 200.327, as may be amended from time to time, and contain the applicable provisions described in Appendix II to Part 200 – Contract Provisions for non-Federal Entity Contracts Under Federal Awards, which are attached to this Agreement as Exhibit C. In the event of a conflict or inconsistency between Exhibit C, Exhibit D, if applicable, and this Agreement, Exhibit C will control.
___ This Agreement is subject to federal funding. See Exhibit C. _ _ This Agreement is not subject to federal funding.
(37) Caltrans Funding Requirements (if applicable) . If this Agreement is for architectural and/or engineering services subject to reimbursement or funding, in whole or in part, by Caltrans and administered under the Local Assistance Procedures Manual (“LAPM”), it must include the provisions set forth in Exhibit D, Mandatory Fiscal and Federal Provisions for Architectural and Engineering Consultant Contracts Subject to Caltrans Funding. In the event of any conflict or inconsistency between Exhibit D and this Agreement, Exhibit D will control.
___ This Agreement is subject to funding by Caltrans. See Exhibit D. _ _ This Agreement is not subject to funding by Caltrans.
Updated: 09/21 Page 15
IN WITNESS WHEREOF, Consultant has executed this Agreement, and the City, by its City Manager, who is authorized to do so, has executed this Agreement.
APPROVED AS TO FORM: CITY OF SAN PABLO
A Municipal Corporation
By _______________________________ By ___________________________________ Lynn Tracy Nerland, City Attorney Matt Rodriguez, City Manager
GEOSYNTEC CONSULTANTS
A Florida Corporation
By ___________________________________
Ken Susilo, P.E., Vice President
ATTEST:
By _______________________________ Dated _________________________ Dorothy Gantt, City Clerk
Attachments: Exhibit A: Request for Proposals, dated _October 7, 2021___ Exhibit B: Consultant’s Proposal, dated __December 13, 2021_
Updated: 09/21
Exhibit B
Consultant’s Proposal
Proposal for Design and Engineering Services
Sutter Avenue Urban Greening Phase 1 Project
December 13, 2021
Page | 1
SCOPE OF WORK
Geosyntec Consultants and our partners Wood Rodgers, Alta Planning + Design, and The Watershed Project are pleased to submit this scope of work to the City of San Pablo (City) to deliver the Sutter Avenue Urban Greening Phase 1 Project (Project No. 0300). Geosyntec, as the prime contract holder, will be responsible for project delivery and execution as described
in the tasks below. Only items listed and described below are included in the fee.
Task 1. Project Management and Coordination
Coordinated project management will be provided to effectively meet project milestones and delivery schedules internally and with our subcontractors. We will track deliverable progress and have monthly meetings with the City to discuss progress on deliverable deadlines, City review periods, and external deliverables. Unless otherwise directed, we will provide an agenda and dr aft meeting minutes for all meetings. Other than the site visit, all meetings will be virtual, via Teams, Skype, or Zoom. This task includes the following:
Kick‐Off Meeting – one, one‐hour kick‐off meeting to be held within a week of obtaining the Notice to Proceed. Attendees inclu de the Project Director, Project Manager, and other key staff as needed. Project Site Visit – one project site visit is assumed: attendance of all parties contingent upon availability and as appropriate. Schedule and logistics will be determined during the kick‐off meeting, task includes an agenda and meeting minutes.
Monthly Progress Meetings – one half‐hour progress meeting will be conducted each month for the project's duration (assumed to be 24 months). A standard agenda will be provided that can be modified as needed.
Subcontractor coordination and management.
Task 2. Pre‐design Investigation
The purpose of the pre‐design investigation phase is to maximize benefits and provide a robust design with minimal potential for changes during construction. The Geosyntec Team will coordinate closely with the City on methods, expected field dates, and findings. The Geosyntec Team will initiate this task with a data request provided to the City and East Bay MUD. This task will incl ude the following:
Desktop Utility Investigation and Surveying – The Team will coordinate with the City and utility companies to perform a desktop investigation of underground utilities within the 4‐block area of the project site (Sutter Avenue from Rumrill Avenue to 17 th Street) based on existing available data obtained primarily from recent infrastructure projects competed by East Bay MUD and the City.
Topographic site surveys will be completed in the same area following desktop mapping. Large utilities, primarily sewer and storm drains, will be surveyed and characteristics will be documented. Accura te and relevant base maps will be developed such that they can be sufficiently used for both Phase 1 and 2 design projects. No boundary survey will be provided.
Potholing Location Map – based on the desktop utility investigation and the selected concept design (see Task 3), pothole locations will be id entified at various crossings and alignments. A pothole map will be developed and provided to a potholing contractor.
Geotechnical Design Recommendation Memo – a geotechnical analysis will be performed based on existing available data from recent infrastructure projects previously described. It is anticipated that based on existing data, subsurface con ditions can be assessed to determine the suitability of the Proposal for Design and Engineering Services
Sutter Avenue Urban Greening Phase 1 Project
December 13, 2021
Page | 2
subgrade for placement of GSI and future use as sidewalks and roadways. Based on the existing data, a brief design recommendation memorandum will be prepared. Groundwater/Subsurface Contamination Memo – an examination of existing, publicly available subsurface conditions, including groundwater depth and potential contamination, will be completed. A brief memorandum will be prepared that will be used to determine if GSI should be lined and to inform construction practices.
ADA and Parking Memo – The Geosyntec Team will conduct a site visit to evaluate Sutter Avenue for compliance with current ADA Standards and document non‐compliant ramps, driveways, and sidewalks to be modified . With the understanding that parking is a key resource for the community, the Team will examine potential impacts to parking along the Project alignment through a parking count study. A brief memorandum will be prepared to document procedures, findings, and design recommendations.
Assumptions:
1. Pre‐investigation will cover 4 blocks of Sutter Avenue from Rumrill to 17th St reet.
2. No boundary survey will be provided
3. Potholing is to be performed by others, under a separate City contract, and be completed as soon as possible after selection of the preferred alternative to inform the 40% design.
4. No geotechnical field invest igation will be conducted.
5. In the event that supplementary data is needed, additional scope and budget will be negotiated (see Add Alternatives).
6. Traffic control services will be provided by City Maintenance Department if needed for investigation.
7. Two 1‐hour meetings will be conducted with the City for this task.
Deliverables:
1. Base Map, with u
tilities, 1‐foot contours, and surface features: curbs, gutters, trees, sidewalks, fences.
2. Potholing location Map.
3. Geotechnical Design Recommendations Memorandum.
4. Groundwater/Subsurface Contamination Memorandum.
5. ADA and Parking Memorandum.
Task 3. Public Outreach
Geosyntec Team will conduct outreach to Sutter Avenue community members so that the Project can better serve them. Tasks completed for Task 3 include:
Public Awareness Mailer – The team will work with the City to design and distribute 5x7 inch postcards to notice the community about the project and the two planned C ommunity Workshops. The notices will be in English and Spanish. Up to 150 postcards will be distributed. Community Workshops – project awareness is key to receiving community support and achieving grant outreach goals. Two workshops will be conducted for the project:
o Workshop #1: A bilingual community meeting will be facilitated in a convenient location such as Dover Elementary, Richmond High, or First Baptist Church. Meeting materials will be designed to introduce the project and collect input, and translation and interpretation services will be provided in Spanish. The meeting will be an opportunity to educate the community about the project goals and design parameters (budget available and scope). The fee includes $750 for printing materials in English and Spanish and providing limited refreshments for participants.
Live interpretation headsets and meeting space costs are not included in the fee.
Proposal for Design and Engineering Services
Sutter Avenue Urban Greening Phase 1 Project
December 13, 2021
Page | 3
o Workshop #2: A demonstration project concept design and materials list will be developed for delivery to the City. City staff will lead the demonstration set up with support from the consultant team. The demonstration concept design will consist of temporary materials on a one‐block portion of the corridor. Bilingual consultant staff will be present to answer questions and collect feedback from the community. The fee includes $750 for materials. The Watershed Project will solicit donations for temporary materials.
Assumptions:
1. Up to four 1‐hour meetings will be conducted with the City to coordinate the deliverables for this task.
2. Workshop #1 will be an informational workshop and will not include a design charette.
3. City staff will lead the Workshop #2 demonstration set up with support from the consultant team .
Deliverables:
1. Up to 150 5x7 Public Awareness Notice Cards, mailed.
2. Planning for, facilitation, and documentation of two Workshops.
Task 4. Preliminary Design
The Geosyntec Team will develop design plan sets through 95% design as part of Task 4. Details of this task include:
Alternatives Analysis – A hydraulic analysis will be completed using the collected survey data and the City's Storm Drain Master Plan to assess existing flooding conditions. Using existing Rumrill Boulevard models, drain
age facilities will be analyzed and sized within the project area and those needed to tie into future Phase 2 improvements. The Geosyntec Team will also meet with the City to discuss constructability, traffic, and maintenance constraints for consideration in development of alternatives.
Two concept‐level design alternatives will be develope d based on the City input and findings of the hydraulic analysis. The Concepts will include drainage upgrades to alleviate existing issues in the corridor, green stormwater infrastructure (GSI) sized to meet MRP provisions, and pedestrian safety improvements. The methods and results used to develop alternatives will be documented in a memorandum.
The two design alternatives will be presented to the City to be selected for further design development.
Facility Sizing – A simple continuous simulation hydrologic model, United States Environmental Protection Agency (USEPA ) Stormwater Management Model (SWMM), will be used to optimize GSI facility sizes to achieve the MRP‐com pliant 80% average annual capture. Any facilities sized smaller due to site constraints would be specifically called out in project documents. 40% and 95% Plans, Specifications, and Estimates (PS&E) – Following selection of the preferred alternative and GSI facility sizing, 40% and 95% PS&Es will be developed, including GSI facilities, storm drain
infrastructure, and pedestrian/ADA upgrades. Project components will adhere to City, Caltrans, and Standard Plans for Public Works Construction "GreenBook," standards. Landscape design will comply with California Model Water Efficient Landscape Ordinance. Specifications will be consistent with 2018 State Standard Specifications, with the City providing all Division I sections. All products w ill be submitted following the City's standards and format. o Draft 40% design drawings, outline specifications, and construction estimate of selected design alternative will be submitted to the City for review. Following City review and needed revisions, Final 40% plans will be presented at Workshop #1.
Proposal for Design and Engineering Services
Sutter Avenue Urban Greening Phase 1 Project
December 13, 2021
Page | 4
o Based on input received at Workshop #1, the Geosyntec Team will develop the 95% PS&E. The package will include an updated 12‐sheet planset, complete specifications, Class 1 AACE engineer's estimate, and calculation packages. Comment resolution on the 95% PS&E submittal will be incorporated into final bid documents (Task 5). The City to provide Division I specificat
ions.
Alternative Compliance Forms ‐ following completion of the 95% PS&E, the Geosyntec Team will assist with completing forms required for participation in the Contra Costa County Regional Alternative Compliance System.
Assumptions:
1. Design Freeze at final 40% design stage.
2. Up to three 1‐hour design review meetings will be conducted as part of this task that coincide with the draft 40%, 95% and 100% submittals.
Deliverables:
1. Two (2) alternative concepts (approximately 10% design), submitted electronically via email.
2. Draft and Final 40% PS&E packages and a 95% PS&E package submitted electronically via email.
Task 5. Preparation of Bid Documents
Following City feedback on the 95% PS&E, final (100%) PS&Es will be developed. The Final PS&E plan set will be printed on 36" x 24" bond on the City title block, with each plan sheet stamped and signed by a registered Civil Engineer in the State of California. Licensed Professionals (State of California) in other discip lines will stamp and sign those respective plan sheets, as appropriate.
Assumptions:
1. The City will provide Division I specifications.
Deliverables:
1. One wet‐signed hard‐copy and one electronic copy of the final Bid Package, including 100% PS&Es.
Task 6. Support During Advertisement
Geosyntec Team support during advertisement will include:
Attendance at one pre‐bid meeting.
Replies to four RFIs.
Preparation of one bid package addendum.
Attendance at bid opening.
Review of contractor bids, comments will be provided via email.
Task 7. Construction Support
Following the City's selection of a contractor, the Geosyntec Team will provide construction support for the project. Staff will be available to review and respond to Contractor RFIs and submittals and support the City in approving, denying, or requesting revisions to comply with specifications and integrity of design.
Assumptions:
1. Four month duration of construction su pport will be provided.
2. Staff will attend up to sixteen weekly construction meetings.
3. Staff will conduct up to four site inspections.
Proposal for Design and Engineering Services
Sutter Avenue Urban Greening Phase 1 Project
December 13, 2021
Page | 5
4. Staff will reply up to four Contractor RFIs.
Deliverables:
1. Construction Support, including replies to Contractor RFIs.
BUDGET
The budget for the scope of work, including time and materials, is $350,257. Add Alternate budget items are provided on the following page.
Task Cost
1 ‐ Project Management and Coordination $37,141
2 ‐ Pre‐design Investigation and Utility Coordination $50,997 3 ‐ Public Outreach $33,176
4 ‐ Preliminary Design $172,112
5 – Preparation of Bid Documents $20,203
6 ‐ Additional Support During Advertisement $7,726
7 ‐ Additional Construction Support $28,902
Total $350,257
Proposal for Design and Engineering Services
Sutter Avenue Urban Greening Phase 1 Project
December 13, 2021
Page | 6
ADD ALTERNATE ITEMS
To fully utilize the available funding and maximize the amount of work awarded within this project budget, the City has requested a list of Add Alternates as part of this scope. The costs provided below are to be considered placeholders as they may be reduced or modified as more pertinent proje ct information becomes available.
Task Cost
1 ‐ Project Management and Coordination
Additional Progress Meetings (due to extension of schedule): $500 each TBD Management of work outside of our contract: 12% of fee TBD 2 ‐ Pre‐design Investigation and Utility Coordination
Utility Location Services (4 blocks) $13,000
Additional Surveying (from 17th St to 23rd St) $18,500
Potholing Services (10 locations): $26,600
Geotechnical Field Investigation and Report $18,500
Groundwater/Soil Contamination Sampling and Report $6,700 Additional Traffic Calming and ADA design $5,000
3 ‐ Public Outreach
Public Engagement Strategy Memo $7,000
Additional Community Workshop $18,000
Additional Project Awareness, Canvasing $7,000
4 ‐ Preliminary Design
Develop and Analyze Additional Concept Alternative $23,000 Additional Design Submittal $41,000
Additional Design Related to Parking and/or Traffic Calming $15,000 Additional Landscaping Design $10,000
6 ‐ Additional Support During Advertisement (4 RFIs, 1 Addenda) $8,000 7 ‐ Additional Construction Support (1 month) $7,500
Geosyntec Consultants, Inc. Sutter Avenue Urban Greening - Detailed Fee 12/27/2021 Subconsultant Labor
Wood Rogers Labor,
ODCs, Mark Up
Alta Labor and
ODCs
The Watershed
Project
1 - Project Management and Coordination $28,156 $8,760 $225 $0 $37,141 Kick-Off Meeting (1-hour, excluding preparation and summary) $2,356 $225 $2,581 Project Site Visit (1/2 day visit with preparation and follow-up) $3,424 $3,424 Monthly Progress Meetings (24 @ 0.5-hour) $7,187 $7,187 Subcontractor Coordination and General PM $15,190 $8,760 $23,950 2 - Pre-design Investigation and Utility Coordination $12,799 $28,770 $9,428 $0 $50,997 Desktop Utility Investigation and Utility Coordination (4 block area, data to be provided by EBMUD or City) $379 $7,580 $7,959
Utility and Topographic Site Survey (4 block area, desktop only) $1,488 $21,190 $22,678 Potholing ( to be done by Others under separate contract) $0 $0 $0 Geotechnical Design Recommendations Memo (per existing available data) $6,689 $6,689 Groundwater/Subsurface Contamination Memo (per existing, publically available data) $3,912 $3,912 ADA and Parking Memo (summary of existing conditions and design recommendations) $331 $9,428 $9,759 3 - Public Outreach $2,244 $0 $21,492 $9,440 $33,176
Public Awareness (1 mailer to 150 recipients) $424 $7,910 $2,080 $10,414 Community Engagement (1 informational workshop and 1 demonstration project on one intersetion) $1,820 $13,582 $7,360 $22,762
4 - Preliminary Design $117,920 $29,760 $24,432 $0 $172,112 Alternatives Analysis (2 alternatives at approximately 10% design level) $11,659 $29,760 $5,056 $46,475 Facility Sizing (of the City selected alternative) $7,674 $7,674 Plans, Specifications, and Estimate
40% Preliminary Design (planset, preliminary specifications and estimate) 95% Pre-Final Design (12-sheet planset, specificaitons, engineer’s estimate, and one independent quantity check)
$95,313 $19,376 $114,689
Alternative Compliance Forms $3,275 $3,275
5 - Preparation of Bid Documents (Final signed PS&E package) $13,287 $0 $6,916 $0 $20,203 6 - Support During Advertisement (Response to up to 4 RFIs and one addenda) $6,462 $0 $1,264 $0 $7,726 7 - Construction Support (Attend up to 16 weekly construction meetings, and conduct up to 4 site visits) $24,530 $0 $4,372 $0 $28,902
TOTAL $205,398 $67,290 $68,129 $9,440 $350,257
City of San Pablo - Department of Public Works (Engineering Division) Design and Engineering Services for Sutter Avenue Urban Greening Phase 1 Project (Project No. 0300) - Detailed Fee Geosyntec Labor, ODCs,
Mark UpTask Total
1 Geosyntec Consultants Sutter Avenue Urban Greening - Detailed Fee 12/27/2021 Title Senior
Principal Principal Senior
Engineer
Project
Professional/
Construction
Manager
Professional Senior Staff
Professional Staff Professional CADD Project
Administrator
Principal
Eng II Principal Eng I Senior Surv. II Senior Engr I Engineer II Project Coord.
2 Person
Survey Crew
Hourly Rate $275 $255 $235 $208 $185 $164 $140 $122 $78 $295 $260 $245 $235 $200 $160 $320 Key
Personnel
Ken Susilo
Mike Rudd
Daniel Lee
Lisa Austin
Kelly
Havens
Jay Merani
Richard Gonzalez
Levi Walden
Claire Sayler
Jungwoo Lee
Jose Avina/
Horacio
Urias
Administrative
Staff
D.
Matthies Cheng Soo Ryan Sexton J. McMahon C. Correa Admin Staff
K. Meier,
Tech Staff
1 Kick-Off Meeting (1-hour, excluding
preparation and summary) 2 4 2 2 10 $2,276 $68
2 Project Site Visit (1 day visit with preparation
and follow-up) 6 8 14 $3,130 $94 $200
3 Mo nthly Progress Meetings (24 @ 0.5-hour,
excluding preparation and follow-up) 12 4 6 6 28 $6,978 $209 4 Subcontractor Coordination and General PM 14 20 18 26 78 $14,322 $430 10 12 6 8 36 $8, 760 34 4 30 26 10 0 0 0 26 130 10 12 0 6 0 8 0 36
$9,350 $1,020 $7,050 $5,408 $1,850 $0 $0 $0 $2,028 $26,706 $801 $200 $27,707 $2,950 $3,120 $0 $1,410 $0 $1,280 $0 $8,760 $8,760 1 Desktop Utility Investigation and Utility
Coordination (WR as lead) 0 $0 $0 6 12 16 34 $7,580
2 Utility and Topographic Site Survey (WR as
lead) 2 2 $416 $12 0 4 30 40 74 $21,190
3 Potholing (WR as lead) 0 $0 $0 0 $0
4 Geotechnical Evaluation 2 8 8 16 34 $6,494 $195
5 Groundwater/Subsurface Contamination 2 16 18 $3,798 $114 6 Pedestrian and Transportation Conditions
(Alta as lead) 0 $0 $0
0 2 10 18 8 16 0 0 0 54 0 10 30 12 16 0 40 108
$0 $510 $2,350 $3,744 $1,480 $2,624 $0 $0 $0 $10,708 $321 $0 $11,029 $0 $2,600 $7,350 $2,820 $3,200 $0 $12,800 $28,770 $28,770 1 Project Awareness (Postcard) 0 $0 $0
2 Project Awareness (Tabling 2 events or
Canvassing) - Not included 0 $0 $0
3 Community Workshops 2 2 0 4 $920 $28
a) Workshop #1: Informational Workshop 1 1 2
b) Workshop #2: Demonstration Project 1 1 2
e) Workshop #3: Not included 0
2 0 0 0 2 0 0 0 0 4
$550 $0 $0 $0 $370 $0 $0 $0 $0 $920 $28 $0 $948 $0 $0 $0 $0 $0 $0 $0 $0 $0 1 Alternatives Analysis 3 2 6 8 4 0 32 0 0 55 $9,629 $289 8 36 0 40 40 4 0 128 $29, 760 a) Hydraulic Modeling and Analysis (WR as
lead) 1 2 2 5 8 36 0 40 40 4 0 128
b) Alternatives Concepts 2 2 4 6 4 32 50
2 Facility Sizing 2 4 8 32 46 $7,450 $224
3 Plans, Specifications, and Estimate 44 20 12 32 120 0 96 240 0 564 $91,596 $2,748 a) 40% 24 12 8 16 60 0 48 120 288
e) 95% 20 8 4 16 60 0 48 120 276
4 Alternative Compliance Forms 4 16 20 $3,180 $95
49 22 26 40 132 0 176 240 0 685 8 36 0 40 40 4 0 128
$13,475 $5,610 $6,110 $8,320 $24,420 $0 $24,640 $29,280 $0 $111,855 $3,356 $0 $115,211 $2,360 $9,360 $0 $9,400 $8,000 $640 $0 $29,760 $29,760 1 Preparation of Bid Documents (100% PS&E) 8 4 4 16 16 24 72 $12,564 $377 0 $0 8 4 0 4 16 16 0 24 0 72 0 0 0 0 0 0 0 0
$2,200 $1,020 $0 $832 $2,960 $2,624 $0 $2,928 $0 $12,564 $377 $0 $12,941 $0 $0 $0 $0 $0 $0 $0 $0 $0 1 Support During Advertisement 4 8 8 12 32 $6,212 $186 0 $0 4 0 0 8 8 12 0 0 32 0 0 0 0 0 0 0 0
$1,100 $0 $0 $1,664 $1,480 $1,968 $0 $0 $6,212 $186 $0 $6,398 $0 $0 $0 $0 $0 $0 $0 $0 $0 1 Construction Support 16 2 12 24 60 114 $21,686 $651 $2, 000 0 $0 16 2 0 12 24 60 0 0 114 0 0 0 0 0 0 0 0
$4,400 $510 $0 $2,496 $4,440 $9,840 $0 $0 $21,686 $651 $2,000 $24,337 $0 $0 $0 $0 $0 $0 $0 $0 $0 113 34 66 108 200 104 176 264 26 1091 18 58 30 58 56 12 40 272 $31,075 $8,670 $15,510 $22,464 $37,000 $17,056 $24,640 $32,208 $2,028 $5,310 $15,080 $7,350 $13,630 $11,200 $1,920 $12,800 $190,651 $5,720 $2,200 $198,571 $67,290 $67,290
Geosyntec Labor and ODCs Budget
Task Other Direct
Cost
Geosyntec
Subtotal
Wood Rodgers Labor Budget
Wood
Rodgers
Subtotal
Task 5 Labor Cost =
Task 5: Preliminary Design
Labor
Hours Labor Cost
Task 1: Project Management and Coordination
Task 4 Labor Cost (without Optional Tasks)=
Task 5 Labor Hours =
Task 2/3: Pre-design Investigation
Task 4 Labor Hours (without Optional Tasks) =
Task 1 Labor Hours =
Task 7 Labor Hours =
Task 7 Labor Cost =
Task 6: Preparation of Bid Documents
Task 7: Support During Advertisement
Task 1 Labor Cost =
Task 2/3 Labor Hours =
Task 2/3 Labor Cost =
Task 4: Public Outreach
Task 6 Labor Hours =
Task 6 Labor Cost =
Labor
Hours Labor Cost Comm
Fee (3%)
Technical Staff
Design and Engineering Services for Sutter Avenue Urban Greening Phase 1 Project (Project No. 0300) - Detailed Cost Breakdown Task 8 Labor Hours =
Task 8 Labor Cost =
Total Hours by Position (without Optional Tasks)
Total Cost by Position (without Optional Tasks)
Geosyntec Subtotal $67,290$198,571 Wood Rodgers SubtotalTotal Cost (without Optional Tasks)= Task 8: Construction Support
Labor and ODC Costs (without Optional Tasks) =
2 Geosyntec Consultants Sutter Avenue Urban Greening - Detailed Fee 12/27/2021 Title
Hourly Rate
Key
Personnel
1 Kick-Off Meeting (1-hour, excluding
preparation and summary)
2 Project Site Visit (1 day visit with preparation
and follow-up)
3 Monthly Progress Meetings (24 @ 0.5-hour,
excluding preparation and follow-up)
4 Subcontractor Coordination and General PM
1 Desktop Utility Investigation and Utility
Coordination (WR as lead)
2 Utility and Topographic Site Survey (WR as
lead)
3 Potholing (WR as lead)
4 Geotechnical Evaluation
5 G
roundwater/Subsurface Contamination
6 Pedestrian and Transportation Conditions
(Alta as lead)
1 Project Awareness (Postcard)
2 Project Awareness (Tabling 2 events or
Canvassing) - Not included
3 Community Workshops
a) Workshop #1: Informational Workshop
b)
Workshop #2: Demonstration Project
e) Workshop #3: Not included
1 Alternatives Analysis
a) Hydraulic Modeling and Analysis (WR as
lead)
b) Alternatives Concepts
2 Facility Sizing
3 Plans, Specifications, and Estimate
a) 40%
e) 95%
4 Alternative Compliance Forms
1 Preparation of Bid Documents (100% PS&E)
1 Support During Advertisement
1 Construction Support
Task
Task 5 Labor Cost =
Task 5: Preliminary Design
Task 1: Project Management and Coordination
Task 4 Labor Cost (without Optional Tasks)=
Task 5 Labor Hours =
Task 2/3: Pre-design Investigation
Task 4 Labor Hours (without Optional Tasks) =
Task 1 Labor Hours =
Task 7 Labor Hours =
Task 7 Labor Cost =
Task 6: Preparation of Bid Documents
Task 7: Support During Advertisement
Task 1 Labor Cost =
Task 2/3 Labor Hours =
Task 2/3 Labor Cost =
Task 4: Public Outreach
Task 6 Labor Hours =
Task 6 Labor Cost =
Task 8 Labor Hours =
Task 8 Labor Cost =
Total Hours by Position (without Optional Tasks)
Total Cost by Position (without Optional Tasks)
Total Cost (without Optional Tasks)=
Task 8: Construction Support
Labor and ODC Costs (without Optional Tasks) =
$225 $203 $130 $152 $183 $163 $191 $119 $100 $90 $60
Jeff
Knowles
Mauricio
Hernandez Samah Itani Eli
Bisegna Tobin Bonell Joe Paul James
Powell Austin Dunn
Juliana
Gonzalez -
TWP
Anne
Bremer -
TWP
Eunice
Quintanilla -
TWP
1 1 $225 $11
$438
1 0 0 0 0 0 0 0 1
$225 $0 $0 $0 $0 $0 $0 $0 $225 $0 $225 $0 $449 $37,141
$379
$1,060
$0
$0
$0
4 8 8 3 8 1 12 44 $6,628 $2, 800 $331
4 0 8 8 3 8 1 12 44
$900 $0 $1,040 $1,216 $549 $1,304 $191 $1,428 $6,628 $2,800 $9,428 $0 $1,770 $50,997
0.5 3 4 34 41.5 $6, 410 $1,500 4 8 16 28 $2,080 $424
0 $0 $0 $0
6 0 32 0 0 0 4 32 74 $10,082 $3, 500 16 32 48 96 $7,360 $872 4 24 16 44 $1,500 8 16 24 48 $0
2 8 4 16 30 $1,500 8 16 24 48 $0
0 $500 $0
6.5 3 36 34 0 0 4 32 115.5 20 40 64 124
$1,463 $609 $4,680 $5,168 $0 $0 $764 $3,808 $16,492 $5,000 $21,492 $2,000 $3,600 $3,840 $9,440 $9,440 $1,297 $33,176 4 16 4 8 32 $5,056 $1, 741
$0
4 8 4 8 24 $0
$0
20 52 8 48 128 $19,376 $969
10 32 6 24 72 $0
10 20 2 24 56 $0
$0
0 0 0 0 24 68 12 56 160
$0 $0 $0 $0 $4,392 $11,084 $2,292 $6,664 $24,432 $0 $24,432 $0 $2,710 $172,112 8 20 4 12 44 $6,916 $346
0 0 0 0 8 20 4 12 44
$0 $0 $0 $0 $1,464 $3,260 $764 $1,428 $6,916 $0 $6,916 $0 $346 $20,203 1 4 1 2 8 $1,264 $63
0 0 0 0 1 4 1 2 8
$0 $0 $0 $0 $183 $652 $191 $238 $1,264 $0 $1,264 $0 $63 $7,726 4 14 2 4 24 $3,872 $500 $194
0 0 0 0 4 14 2 12 24
$0 $0 $0 $0 $732 $2,282 $382 $1,428 $3,872 $500 $4,372 $0 $194 $28,902
11.5 3 44 42 40 114 24 126
$2,588 $609 $5,720 $6,384 $7,320 $18,582 $4,584 $14,994 $59,829 $8,300 $68,129 $9,440
$9,440TWP Subtotal
Total Project
$350,257
Geosyntec
Subcontractor
Mark Up
(5% of
Su
bcontractor
Labor Cost)
$6,828
Design and Engineering Services for Sutter Avenue Urban Greening Phase 1 Project (Project No. 0300) - Detailed Cost Breakdown Alta Labor and ODCs Budget
Labor Hours Labor Cost
The Watershed Project
TWP SubtotalLabor
Hours Labor Cost
Other
Direct
Cost
Alta
Subtotal
$68,129Alta Subtotal
3 Geosyntec Consultants, Inc. Sutter Avenue Urban Greening - Detailed Fee 12/27/2021 City of San Pablo - Department of Public Works (Engineering Division) Sutter Avenue Urban Greening Project
Additional-Alternative Tasks
Task Total
1 - Project Management and Coordination
Additional Progress Meetings (due to extension of schedule): $500 each TBD Management of work outside of our contract: 12% of fee TBD 2 - Pre-design Investigation and Utility Coordination
Utility Location Services (4 blocks) $13,000
Additional Surveying (from 17th St to 23rd St) $18,500
Potholing Services (10 locations): $26,600
Geotechnical Field Investigation and Report $18,500
Groundwater/Soil Contamination Sampling and Report $6,700 Additional Traffic Calming and ADA design $5,000
3 - Public Outreach
Public Engagement Strategy Memo $7,000
Additional Community Workshop $18,000
Additional Project Awareness, Canvasing $7,000
4 - Preliminary Design
Develop and Analyze Additional Concept Alternative $23,000 Additional Design Submittal $41,000
Additional Design Related to Parking and/or Traffic Calming $15,000 Additional Landscaping Design $10,000
6 - Additional Support During Advertisement (4 RFIs, 1 Addenda) $8,000 7 - Additional Construction Support (1 month) $7,500
$224,800
4