Resolution 2020-158 Page 1
RESOLUTION 2020-158
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO ADOPTING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN PABLO AND
CONTRA COSTA COUNTY FOR ELECTRONIC INTERFACE WITH DISTRICT
ATTORNEY CASE MANAGEMENT SYSTEM WITH A PROVISION FOR THE CITY TO
INDEMNIFY THE COUNTY
WHEREAS, Strengthen Technological Infrastructure under the Public Safety Policy Area are adopted policy items under the FY 2019 -21 City Council Priority Work Plan, effective March 1, 2019;
WHEREAS, this proposed action is not a project under CEQA pursuant to Guidelines Section 15378(b)(2): continuing administrative or maintenance activities, such as purchases for supplies, personnel -related actions, general policy and procedure making;
WHEREAS, since 2018, Peregrine worked with City staff to integrate the Police Department’s records management system, body -worn camera database, and public safety camera system to develop a more efficient process of investigative analysis and responsiveness to public records (PRA) requests;
WHEREAS, on February 18,2020, the City Council approved Resolution #2020 - 023, authorizing appropriation of funding for renewal of the Peregrine software license;
WHEREAS, on November 16, 2020, the City Council approved Resolution #2020- 141, authorizing appropriation of funding for renewal of the Peregrine software license;
WHEREAS, Contra Costa County law enforcement agencies are still utilizing an antiquated criminal case filing system which requires staff to physically transpo rt confidential paper documents and physical digital media to the District Attorney’s Office for review and formal charging;
WHEREAS, Peregrine engineers and staff have worked to formulate an integrated process which can transmit and share confidential reports, documents, and media in a more secure, safe, and efficient manner with Karpel, the County DA’s Office’s record management system;
WHEREAS, during this electronic process, Records staff time to prepare cases was reduced by an estimated 66% from the previous method. Additionally, Detectives were able to share all relevant information with the filing Deputy DA instantaneously using the E-filing Peregrine secure file transfer protocol;
WHEREAS, this new model of E -filing through Peregrine is ready for operational use;
Resolution 2020-158 Page 2
WHEREAS, a Memorandum of Understanding (MOU ) has been developed to formalize the use of Peregrine and Karpel for E-filing of criminal cases with the District Attorney’s Office;
WHEREAS, the City will be required to pay $10,000 fee for the installation and implementation of the interface with the County’s record management system provided by Karpel, and an ongoing $2,000 annual fee for the maintenance of the Karpel interface which shall not exceed $12,000 annually. This amount will be covered within the Police Department’s existing professional services budget (account 100-2110-43600);
WHEREAS, Peregrine has agreed to the additional scope of service, to include E- filing, in the previously agreed upon terms and pricing of the existing agreement; and
WHEREAS, once fully implemented, E -filing is expected to realize a significant cost savings of materials and staff time.
NOW THEREFORE, BE IT RESOLVED the City Council of the City of San Pablo authorizes adoption of a Memorandum of Understanding (MOU), attached and incorporated as Exhibit 1, between the City of San Pablo and Contra Costa County for the purposes of electronic filing of criminal cases with the Contra Costa District Attorney’s Office; and
BE IT FURTHER RESOLVED t hat the foregoing recitations are true and correct, and are included herein by reference as findings.
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ADOPTED this 21st of December, 2020, by the following vote:
AYES: Councilmembers: Cruz, Pineda, Ponce
Xavier and Pabon-Alvarado
NOES: Councilmembers: None
ABSTAIN: Councilmembers: None
ABSENT: Councilmembers: None
ATTEST: APPROVED:
/s/ LaTanya Fisher /s/ Elizabeth Pabon-Alvarado
LaTanya Fisher, Acting Deputy City Clerk Elizabeth Pabon-Alvarado, Mayor