REV.09012022
Rental Agreement #.
CITY SAN PABLO
('iyof Siew f)ircctians
Sports Field RentaIApplication
ONLY SAN PABLO INCORPORATED RESIDENTS ARE ELIGIBLE FOR CITY RESIDENT RATES Z',,Davis Park BasebalIField (8:00 AM-8:00 PM)
\l/' Davis Park Multi-Use Field (8:00 AM-8:00PM)
[] RumrillPractice Field* (8:00 AM-12:00 AM)
Rumrill Field# 1 (8:00 AM-12:00 AM Depending on Day of Rental) RumrilIField #2 (8:00 AM-12:00 AM Depending on Day of Rental) Rumrill Field #3* (8:00 AM-12:00 AM Depending on Day of Rental) #Closes at 10 pm Sun -- Thur & ll pm Fri& Sat.
Date Requested:JZi/I g ' ZZP2..3 .Day of Week: li/\ "- SUET't Type ofActivity: ZgaS#£6 //' . .!.!i) Ending Field Time: 8 l?flf+'ta
Phone Number: LC tOb q] P- Z19''7$
.anVpm
Designated Person in Charge on the
.zip: q?tYP
Below please write in attetldaitcefol' each age group; attendttnce nuntbers need to be as accurate as possible.
Children(ages 1-12) (ages 13-20) & Adults(ages 2i-35)...Z..;: dults(ages 35+) ...Z..e.
RENTAL AGREEMENT
My signature cern ries I have read and understood the Sports Field Rental Policy and RentaIAgreement as set forth by the City of San Pablo governing the use of Public Fields. rake fullresponsibility for ensuring the use of this facility and areas by the organization/party I represent is in full adherence and compliance with these rules and regulations. I understand lassume full responsibility fol ' any penalty fees assessed by the City of San Pablo for any violations of these rules and regulations governing the use of the above requested field. I am aware my Deposit is non-refundable ifl cancel within 2-weeks of my reservation for any reason. lam also aware that by signing this conti'act, rake full responsibility fol ' the behavior exhibited by my guests during my rental
APPLICANTSIGNATI .DATE
Recreation Stan'Signature: Date Received
Date Received
Approved l]
Approved []
Denied []
Denied []
By
ByCM Staff Signature
OFFICEIJSE ONLY.
Application Fee(Ilan-Refundable)
Deposit
Hourly Fee
LightFee
Amount Total
S
S
REV.09012022
AdditionaIFees(AlILocations):
e Application Fee
e Security and Damage Deposit
e Adult Light Fee
Rates
$50 (non-refundable)
$250 (refundable)
$14/ Hour
. Youth Light Fee
e Cert. of Insurance naming the City as
additionally insured
$7/ Hour
Market Price
ESg.]b£a!)CQf.!:g!!QX: Allfee waiver requests must be made in writing and submitted to the facility coordinator for processing. Final fee waiver decisions are made by City Council. P/ease no/e //ia/ RumrillSports Pai'k Field 3 is EQE. eligibleforjee waiver.
SPORTSFIELDRENTALPOLICY
[t sha]] be the policy of the City of San Pab]o to issue renta] agreements that grant permission to use one (1) or more field(s) in City parks. Rentalagreements for fields shallbe issued in accordance with the darned procedure. Reservations willbe made on a community resident priority, and payments are non- refundable and non-transferable. A rental agreement represents a formal agreement whereby the City allows an approved individual, association or organization to occupy a field(s) for a specific period of time. Formal provisions may include, but are not limited to, residency status of players, 501 (c)(3) status, practice and game schedule, and insurance coverage.
APPLICATIONPROCEDURE
Application for a rentalagreement for field use shallbe submitted using the proper forms (see Sports Field Rental Application and Field Rental Agreement forms attached) to the Recreation Division. The Sports Field RentaIApplication form must be submitted by the reservation period deadline (outlined on page 3).
Sports fields willonly be reserved with the completed Sports Field RentaIApplication, a signed Field Rental Agreement Form, a certificate naming the City of San Pablo as additionally insured, verifiable proof of 501 (c)(3) status with the Secretary of State (if applicable), and full payment for the dates and location(s) requested. Sports Leagues must additionally provide schedules of practices and games to take place on the requested site/Hleld(s). Organizations may be required to provide documentation as requested by the City including team rosters, player addresses, picture ID, utility bill, etc. to determine residency status. All organizations in Classification Group 2 and Group 4 must be prepared to provide this information when submitting a Sports Field RentaIApplication.
Recreation Division + 2450 Road 20, San Pablo, CA, 94806 Phone 510-215-3080 ' Fax 510-215-3015 ' [email protected] www.sa n pa bloca.gov/recreation
REV.09012022
4. Fields willbe allocated by priority use as outlined below Cllassification of Priority Groups
Recreation Division + 2450 Road 20, San Pablo, CA, 94806 Phone 510-2115-3080 ' Fax 510-215-3015 ' [email protected] www.sanpa bloca .gov/recreation
Group I City of San Pablo sponsored or co-sponsored programs and events. City operated youth/adult recreation activities, programs or athletic leagues.
Group 2
San Pablo based non-profit youth sports league organizations with current IRS and California State Secretary 501(c)(3) status, whose membership is open to the public. (Groups must have membership of at least 51% San Pablo residents; current roster must be submitted with application) Group 3 Public agencies serving youth in the San Pablo Community such as Contra CostaCounty schools.
Group 4
San Pablo based non-profit adult sports league organizations with current IRS and California State Secretary 501(c)(3) status, whose membership is open to the public. (Groups must have membership of at least 51% San Pablo residents; current roster must be submitted with application) Group 5
Other Non-Profit Groups:
Organized non-profit groups with current IRS and Califomia State Secretary 501(c)(3) or 501(c)(4) status, whose membership is open to the public.
1. Resident (Groups must have membership made up of at least 51% San Pablo residents; current roster must be submitted with application)
2. Non-Resident
Group 6
Individual Renters:
1 . Resident
2. Non-Resident
Group 7
CommerciaIGroups:
Companies, groups, or individuals whose events have the primary purpose of generating a profit such as toumaments, fee-based training programs or camps, etc.
1. Resident (Groups must have membership made up of at least 5 1% San Pablo residents; current roster must be submitted with application)
2. Non-Resident
CITY OF SAN PABLO RECREATION DIVISION
2450 ROAD 20, SAN PABLO, CA 94806
PHONE: (510) 215-3080
FAX: (510) 215-3015CITY. SAN PABLO
(ityoJNcw t)irr(lions
PARK KIOSK AND CONCESSION STAND RENTAL APPLICATION
RumrilIFood Kiosk
#2#l
Dal:is'Park Concession Stand
1. Applicant's Name: 75.. Pablo b..s&h,I pay Phone
EvePhone
Day PhoneDesignate 1/ Contact Person Name t '''U'l tl i (Please Print Clearly)
'0''' ci ':
Eve Phone:
2. Address: 2 Z {.; .;J. M"n
3. EmaiIAddress: 5Ar?P/t//o /=/LJeA,K//21 ....{l...,.
4. Requested RentalStart Date: .]:JZ...!2/ID Lease Duration: ( ) I month trial( ) 3months (;46 months ( ) I year 5 Request access to San Pablo Community Center (SPCC) commercialkitchen? ( )Yes ( to a. Requested Days of the week
b. Rental Times a.m. /p.m. to a.m. /p.!n
6. Description of good to be sold: .\..,A. WuLeE ,.«. ..h h..
RENTALAGltEENIENT
My signature certifies that Ihave read and understood the rules and regulations as set Darth by the City of San Pablo Recreation Division governing the use of the Public Facility and Field Rentals, that lwilltake fullresponsibility for ensuring that the use of this facility and areas by the organization/party Irepresent is in fulladherence and compliance with these rules and regulations, and that lwillhold the City of San Pablo hai'nlless from any damage, claim for damage for personalinjury or death, damage or loss of property, claim 6or damage to or loss of property incurred in the use of this facility. I will accept full responsibility Hor them throughout the period specified in the Park Kiosk and Concession Stand Rental Application. I further understand that as the applicant I assume full responsibility for any penalty fees assessed by the City of San Pablo for any violations of these rules and regulations governing the use of the above requested f agility or field. I am fully au,are that the Deposit is non-refundable il I cancel withm z-v\'eels o :ion ior any reason.
Applicant's Signature: Date
Contract Approved By Recreation Staff Name: Date
For Office I.Jse Only
Application Fee(non-refundable) $
Deposits
Rental Fee $
Insurance Fee $
Others TOTAL S
Amount Paid Date RECPT/NO.
Amount Due Date RECPT/NO.
Amount Paid Date RECPT/NO.
Amount Due Date RECPT/NO.
Amount Paid Date RECPT/NO.
Request sent to Finance Date . Check NO.
REV.09012022
San Pablo
2014
City of San Pablo
Sports Field RentaIAereement
CITY.SAN PABLO
Rumrill Sports Park, Davis Park or Sports Fields
By executing this Sports Field Rental Agreement, Renter agrees to adhere to the following rules and regulations as outlined below and those posted in the park. Renter is responsible for the actions of players, coaches, volunteers, spectators, etc., and ensuring that all rules and regulations aie enforced.
1. Renter, renter's organization and allattendees will comply with allapplicable laws, rules, and regulations, including but not limited to all applicable public health rules, regulations, orders, and/or guidance in effect at the time of the use of the facility.
2. Renter must keep a copy on site at alltimes of the approved rental agreement documentation, including receipt of payment. Any party not able to produce an approved renter rental agreement and receipt willbe excluded from park property and suUect to trespassing charges. 3 Renter shallsecure and keep a general commercial insurance policy covering personal injury andproperty damage in the amount of not less than $1million per occurrence, $2 million aggregate with an insurance carrier acceptable to the City. The City, and its ofUcials, officers, employees and agents being named as additional insured by endorsement. Renter shallalso secure and maintain workers' compensation insurance if Renter has employees as required by State law. Renter shallprovide the certiHlcate of insurance and additional insured endorsement to City on afoml and with catTiers acceptable to the City.
4. Subleasing is not allowed and permits are non-transferable
5. Authorized City of San Pablo employees on duty shall have the right to enter all facilities at anytime during a rental.
6. The City will fumish electricity, water, and sewer in such locations where these utilities now exist. All requests for usc of these facilities and/or additional installations or any specialneeds must be made in writing to the City listing specific needs. The City wilmot furnish telephone or internet service in any location.
7. Renter must provide additional restrooms when hosting high volume events (300 plus persons),such as a tournament.
8 To avoid damage, following items are PROHIBITED on ALL park fields e Long cleats
. Heels on footwear
. Pets (except for approved service/assistance animals) e Paint that is not speciHlcally designed for field marking . Barbeque grills of any kind
. Gum, shelled nuts, such as sunflower seeds. NO EXCEPTIONSI Recreation Division . 2450 Road 20, San Pablo, CA, 94806 Phone 510-215-3080 ' Fax 5 10-215-3015 ' Recreation€9sanpabloca.gov www. sanpa bloca.gov/recreation!'
REV.09012022
13. Any damage to existing fields, utilities, equipment, or finished surfaces resulting from the violation of this rentalagreement shall be repaired to the City's satisfaction at the Renter's expense. City will deduct cost of such repairs from Renter's Security and Damage Deposit and Renter shallreimburse such amount immediately so fulIDeposit amount is maintained.
14. Vending/Selling is prohibited in all parks, including the fields and parking lots. Only City of San Pablo permitted vendors are allowed to selland must do so through designated concession stands or kiosks.
15 Field use is limited to the times specified on the RentaIAgreement Receipt. e Time needed for warm-up or clean up must be included in the rental. . Players, coaches, volunteers, spectators, etc. may enter and exit the concrete area adjacent to the fields no earlier than 15 minutes prior to the permitted rentaltime, and exit no later than 15 minutes after the permitted rentaltime. . No member of the rental party is permitted to step onto any portion of the turf area(i.e field perimeters) prior to the start of the permitted rentaltime.
B Possession of keys or a gate access code to any Hlelds does not grant the Renter or afHlliated parties field access outside of pemlitted hours e Any parties remaining on site beyond the scheduled time willbe subject to an hourly charge of the base rental fee plus $20/hr.
16. All non-emergency entrances to the field must be left clear for safety reasons 17 Vehicles shallbe parked only in designated parking lots. There is to be no parking or dropping off in the neighborhood streets or cul de sacs. Driveways and entrances must be clear at all times. Violators may be ticketed oi towed at owner's expense. Allparking and drop off for the use of Davis Park Fields is to be done in the parking lot provided for the facility. Alluser groups are responsible to communicate this to their participants in writing and continually monitor the activity for compliance. Failure for a user group and participants to comply will result in the program / rental being cancelled.
18. No vehicles are permitted on the synthetic field area (including emergency vehicles)
19. Loudspeakers and public address systetns aie prohibited without a City of San Pablo noise permit.
20. The City reserves the right to cancel any event or to restrict access to the fields due to an emergency, severe weather, vandalism, poor playing conditions or damage that could cause safety concerns or other public health, safety and welfare needs. The City may also terminate in writing any rental that is in violation of this RentaIAgreement or in violation of any local, State or Federal laws, regulations, or ordinances. Appealof the tennination shall be directed to the City Manager within ten days of the receiptof the written notice of termination of the rental agreement.
Recreation Division ' 2450 Road 20, San Pablo. CA. 94806 Phone 510-215-3080 ' Fax 5 10-215-3015 ' Recreation©2sanpabloca.gov www. san pabloca.gov/recreation
San Pablo
e' =:Ub
2014
lCity of San PabloRecreation Division
2450 Road 20
San Pablo, CA 94806
Ct 'T Y..Safe PABLO
Field RentaIFee Waiver Application
Copies of the following items are required at the time of application submittal 1 )
2)
3)
4)
5)
501(c) Status / IRS documentation - Articles of Incorporation Current Organization Roster of Membership
a) Roster must include player's names, guardians. and addresses List of Organization Officers and Contact Information
Certificate of Insurance
a) Must be valid for the season requested
b) List the "City of San Pablo" as the additionally insured party for the season Copy of Organizations bylaws or articles of incorporation
CITYOFSAN PABLO STAFFUSEONLY
Received By: Date
DateCouncil Review Date Council Decision
SpecialConditions
ORGANIZATION DETAILS
Name of Organization: garb Pablo g4{/6 // 4Oocl'a%-b4
Contact Name: Andre L WiltirtmS Phone: (.s 'a) £t'7 9 - Z 9'7 & Organization EmaiIAddress: '5nH p41. tu bc\f€ bc //ag Ma/'/. c e 'n Organization Mailing Address: '2.n65 Jc Q\lsn Dr. h\chm.pr\l
FEE WAIVER REQUEST DETAILS
Season:
Season Dates: Jzln 1,.,xp lnth*Location Requested: Z.
Allgroups must schedule a mandatory parent meeting to be had with Community Services and the Police Department to discuss parking restrictions to address public safetv concerns.