RESOLUTIOfV 2017- 188
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO APPROVI IG A
CITY COUNCIL POLICY FOR THE N MING, DEDICATIOIV AIVD SPOIVSORSHIP OF CITY FACILITIES AhID ACCEPTANCE OF DONATIONS
WHEREAS, on October 4, 1999, the City Council adopted Resolution 1999-115 which adopted names for facilities located within the San Pablo Community Resource Centerandadoptinga formalpolicyfor "Namingand MemorializingPublicFacilities"; WHEREAS, on February4, 2013, the City Council adopted Resolution2013-023 which repealedthe previousCity Council Resolution1999-115, and officiallyauthorizedthe namingof thebaseballfieldat DavisParkin memoryof RobertForeman, formerPresident of the San Pablo Baseball Association;
WHEREAS, also contained in City Council Resolution 2013-023, was an official directive to City staff to prepare a new policy for the naming/memorializing of public facilities;
WHEREAS, in anticipation of completion of new public projects by the City, namely the new County Library project in August 2017, the City Manager requested the establishmentof a newCityCouncilAd-HocSubCommitteeto implementthe CityCouncil directive under previous City Council Resolution2013-023, and in response to two potential charitabledonationand facility namingrequestsfrom privateindividualsand a local non- profit organization;
WHEREAS, City Council Resolution 2017-109 was adopted on June 5, 2017 authorizingViceMayorCallowayand CouncilmemberMorristo be assignedon a City Council Ad- Hoc SubCommittee pursuant to San Pablo Municipal Code Section 2. 16.070 for the purpose of working with City staff to developa new policy for City Council consideration and approval; and
WHEREAS, a new DRAFTpolicywas developedby City staff and reviewedby the SubCommitteeon August 30, 2017, and recommendedby the SubCommitteefor City Council adoption at the September 18, 2017 regular City Council meeting.
NOW, THEREFORE, BE IT RESOLVEDthe City Council of the City of San Pablo adopts the " Policy for the Naming, Dedication and Sponsorship of City Facilities and Acceptance of Donations," attached and incorporated as Exhibit A to this Resolution in order to establish a formal process and new policy criteria for the consideration of requests by business owners, organizations, property owners, or residents for the naming or renamingof City facilitiesand for acceptanceof donations.
Resolution 2017- 18$ Page 1
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct, and are included herein by reference as findings.
ADOPTED this 18' day of September 2017, by the following vote:
AYES: COUNCILMEMBERS: Cruz, Kinney, Morris, Calloway and Valdez NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILM MBERS: None
ATTEST:
Elizabeth Pabon-Alvarado, City Clerk
APPROVED:
y
Cecilia Valdez, Mayor
Resolution 2017- 188 Page 2
POLICY FOR THE IVAMING, DEDICATIOiV AND SPONSORSHIP
OF CITY FACILITIES AND ACCEPTANCE OF DONATIONS
POLICY PURPOSE
This City Council Policy establishesa process and criteria for the considerationof requestsbybusinessowners, organizations, propertyowners, orresidentsforthenaming or renamingof Cityfacilitiesand for acceptanceof donations.
POLICY STATEMENT
It is the policy of the City to provide a process for considerationof the naming and renamingof Cityfacilities. It is notnecessarythateveryCityparkor recreationfacility have a name. Further, such City facilities should not be namedto honoror recognizean individualor entityunlessthe City Councildeterminesthat it is appropriateto honoror recognizea deservingindividualor entityfor theiractionsand/or service. However, if the facilityis to be named, in general, the followingnamesshouldbe avoided:
Cumbersome, corrupted or modified names; profane, discriminatory or derogatory names relating to age, race, religion, creed, national origin, sex, color, marital status, disability, sexual orientation, political affiliation or other similar categories.
Names that cause confusion due to duplication or that sound too similar to existing named locations within the City or surrounding areas.
a Names of companies whose business is substantially derived from the sale of alcohol, marijuana, tobacco, firearms, pornography, and/ or other practices considered unsuitable or inappropriate particularly for facilities providing services to youth.
Names of appointed or elected local officials currently in office or current City employees.
The re-use of former facility names other than for a reconstruction of the same facility in the same location.
Namesshouldnot be overlyrecognized, withineitherthe Cityor the region. Only one City facility, park, or street may be namedin honorof an individual.
NamedCityfacilitiesshouldonlybe renamedinexceptionalcircumstances. Renaminga City facility, however, is appropriate when:
The criteria set forth in Section I of this Policy are met; There is a valid reason for renaming the facility; and .
An appropriate level of community support exists. -° 1 . 1 Policy for the Naming, Dedication and Sponsorship of City Facilities and Acceptance of Donations
It is the further policy of the City to accept the donation of money, equipment, and materialsandpropertyto the Cityinaccordancewiththe processandcriteriasetforthin this Policy. Such donation may be acknowledged with an appropriate plaque, monument or other sign. The type, size, font, and placement of plaques, monuments and signs installedor placedat Cityfacilitiesshall be at the sole discretionof the City Council. The CityCouncilshallalsoaddresswho bearsthe costof suchplaques, monumentsand signs whenacceptingthe donation. If namingof a facilityis partof the donationor dedication, the naming criteria set forth above shall apply.
The act of dedicatingspacesor plaques, benches, trees, and other donatedobjectsare not intended to create a Public Forum for public gatherings I. PROCESS FOR NAMING OR RE1,iAMING CITY FACILITIES
For purposesof naming/renaming, all City facilitiesor portionsthereof will fall underthe purviewof the City Council's CommunityServicesStandingCommittee ("Committee") for review and recommendation to the City Council for final action. The process for naming/renamingCityfacilitiesor portionsthereofis as follows:
1. Where possible, new facilities shall be named at least thirty ( 30) days before the facility is open for use by the general public.
2. For new facilities, the Committee shall create a" Facilities Naming List" of appropriate and suitable names solicited from the public and other sources.
The Committeeshall periodicallyreviewthe list and solicitadditionalnamesfor inclusion on the list as deemed necessaryor advisable by the Committee. The FacilitiesNamingList will not expire, but may be amendedor expandedfrom time to time as deemed necessary by the Committee.
3. Requests for renaming a City facility may be made by staff or any member of the public. The request shall be submitted to the City Manager's Office and include letters of support, articles, documents, and other evidence demonstrating broad-based community support for the renaming. Such requests will be forwarded to the Committee for their review and recommendation to the full City Council.
4. A requestfor the initial naming of a facility or portion thereof shall be screened bythe Committee, whichwill then presenta list of three (3) or moresuggested namesto the City Counciltogetherwiththe reason(s) for the recommendation.
The list shall be prioritized and include not less than three proposed ( 3) names.
Forrenamingrequests, the Committeemayrecommendto the full CityCouncil one ( 1) or more names.
Z 4 Policy for the Naming, Dedication and Sponsorship of City Facilitiesand Acceptanceof Donations
5. Upon receipt of the Committee' s list of recommended names, the City Council shall review the recommendations and make a decision on the name by majority vote.
6. Namingrequestspursuanttoa donation (seeSectionIII) shallalsobereviewed bytheCommittee, whichwillmakea recommendationto theCityCouncilforfinal action.
II. NAMING CRITERIA FOR ALL CITY FACILITIES
Priorities to be considered in naming all City facilities, including parks and recreation facilities ( in order of importance) shall be as follows:
A. Historic IVames: Names of historic events, groups, organizations, or persons at the local, regional, or national level of major significance with special consideration given to San Pablo' s local history.
B. Places and Feature Names:
1. Recoanizable area or neiahborhood: Names that aid in locating a City facility are acceptable. If the Cityfacility is locatedon a park or schoolsite, the facilityneed not share the name of the park or school site.
2. Assumed Names: Assumed names should be used only if the area has been known by that assumed namefor an extendedperiodof time. The existing name of a Cityfacilityshouldnotbe changedmerelyfor the sakeof change.
3. Theme Names: If a Cityfacility is locatedin an area with a specifictheme, due consideration should be given to that theme.
4. Natural Phenomena: Natural phenomena, such as rivers, creeks, and terrain.
5. Horticultural Features: Horticultural features characteristic of a particular area.
C. Individuals,
evaluating th
organizations.
Groups or Oraanizations: The following criteria will be used in e use of names of persons ( whether living or deceased), groups, and
1. General Criteria: Names of persons, groups, or organizations having a long- standingaffiliationwiththeCityof not lessthanten (10) or moreyearsof significant communityservice, involvement, orcontributionsbeyondtheordinaryinterestlevel whose efforts have:
a. Enhancedthe quality of life and well-being of City residents; b. Contributed to the preservation of the City's local history or culture; c. Madeexemplaryor meritoriouscontributionsto the City or its residents.
Policyfor the Naming, Dedication and Sponsorship of
City Facilities and Acceptanceof Donations
2. Deceased Persons: To be considered for a naming opportunity, the individual must have been deceased for at least three ( 3) years. Such individuals may include:
a. Historic persons.
b. National and/ or local heroes. Those who have given outstanding service to mankind or who have worked over and above any ordinary interest level. A resident of San Pablo who has attained local, state, or national recognition for parks and recreation work or work in the areas of public safety or public health, as appropriate to the facility, would be highly acceptable.
3. Livinq Persons: Facilities may be named after living persons only after a study has been completed relative to the individual' s background and qualifications pursuant to the criteria set forth in Subsection II.C. 1, above.
III. DONATIONS AND SPONSORSHIPS
A. Acceptabilitv of Donations: Individuals, groups, organizations, associations, or businessesmayoffera donationof land, equipment, materials, or fundingto the City, whichmaybe earmarkedfor specialprojects. Suchprojectsmayinclude, but are not limited to, the development of a park or the purchase of scoreboards, display cases, benches, and trees.
Appropriate City staff as designated by the City Manager will review the acceptability of any donationand determineif the benefitsto be derivedwarrantacceptanceof the donation. Criteria for evaluation include consideration of any immediate or initial expenditure required of the City in order to accept the donation, the potential and extent of the City's obligation to maintain the property or item donated, and the communitybenefitto be derivedfrom the donation. Donationof an item mayalso be required to include funding for its installation and maintenance.
After evaluation by City staff, the City Manager will forward to City Council a recommendationregardingacceptancefor any donation, which may includefurther evaluationby staffdepartmentsor CouncilCommittee, particularlyfor the donationof land.
TheCitywill assumeownership, control, andmaintenanceof anydonatedpropertyor item unless the conditions of acceptance, as determined by the City, provides otherwise. The Cityshall not be obligatedto repairor replaceanydonatedpropertyor itemthat is damagedor destroyedfor any reason, such as by vandalismor theft or, in the case of live plants, if they die.
Further, unless the conditions of acceptance, as determined by the City, provide otherwise, the City will decidewhen changesshatl be madeto any City facility, with no assurance that a donated item will be retained. The City reserves the right to q Policy for the Naming, Dedication and Sponsorship of
City Facilities and Acceptance of Donations
removeand/or relocateany donateditemat any time. However, if a donateditem(s) needs to be removed, the City will make every reasonable attempt to relocate the item( s), if a need for such item(s) exists at another City facility. The City will attempt to notifythedonorofanychangesastheyoccur. TheCityshallalsofollowStatelaw in regards to maintenance and disposal of artwork.
B. [ aminq Opportunities: Cityfacilities maybe namedin honorof an individual, group, organization, association, or business that has been instrumental in acquiring sites eitherbydonationof landor money (enoughto purchasetheentiresite) orwhohas donatedthe amountof land or money neededto completedevelopmentof a site. A lesser donation may be honored by an "area" dedication.
In the case of a donation of materials, equipment, or funds the City Manager shall schedule City Council consideration of the donation and any naming opportunity and/ or donor recognition. The offer and acceptance of a donation does not necessarily ensure or confer upon such donor a naming opportunity.
Commemorativeopportunitiesmayfromtime to time be offeredby the City, suchas the placement of a plaque on a bench for which the donor sponsored the purchase.
The administrative cost of providing a naming opportunity is substantial; therefore, a naming opportunity for donations or financial contributions unrelated to commemorative opportunities offered by the City will only be considered where the value of the contribution is $ 500 or greater.
C. Donation Procedure:
1. The donor shall submit a written offer of donation to the City Manager's Office, alongwithany requestfor proposednamingor recognitionof the donor.
2. If the proposed name is that of a group, organization, association, company, or business, the background information shall include information regarding applicant' s purpose, mission, and community involvement supporting the sponsorshiprequest. Ifthe proposednameisthatof an individual, the background information shall include information demonstrating the individual' s good character, personal achievements, contributions to the community, and/ or efforts towards enrichment of the City or its residents.
3. The City Manager's Officewill reviewall offersof donationand requestsfor naming/recognitionpursuantto the requirementsof this policy.
4. AfterreviewbytheCityManager, the requestwillbeforwardedto theCityCouncil for its review and consideration, following a recommendationfrom a Council Committee if appropriate.
Policy for the Naming, Dedication and Sponsorship of
City Facilities and Acceptanceof Donations
5. The City Clerk shall maintain a written record of all donations and sponsorships.
The City reserves the right to reject any offer of donation if, upon review, acceptance of the donation is determined not to be in the best interest of the City.
IV. SPECIAL EVENTS/ PROnIIOTIONS
In the case of special events where donations or sponsorship of that event is provided by a corporate or organizational sponsor, such donor or sponsor may, at the discretion of the City Manager or designee, be recognized through the display of the donor or sponsor' s logotypes and/ or names on event material( s). Such donation or sponsorship by a donor or sponsor shall not entitle that donor or sponsor to any special privileges.
V. CITY COUNCIL AUTHORIZATION
This City Council policy is duly authorizedand in effect in accordancewith City Council Resolution 2017- 188, adopted on September 18, 2017 by the San Pablo City Council.
As Authorized:
Cecilia Valdez, Mayor
City of San Pablo
Date:
6 d Policy for the Naming, Dedication and Sponsorship of City Facilities and Acceptance of Donations