City Council
City of San Pablo
Meeting Agenda - Final
1000 Gateway Avenue
San Pablo, CA 94806
(510) 215-3000
www.SanPabloCA.gov
Mayor Abel Pineda
Vice Mayor Patricia Ponce
Councilmember Arturo Cruz
Councilmember Elizabeth Pabon-Alvarado
Councilmember Rita Xavier
Council Chambers/
Teleconference-Videoconference
6:00 PMTuesday, February 21, 2023
City Council and Staff will attend In-Person or via Teleconference/Videoconference This meeting is being held in accordance with the Brown Act as amended by Assembly Bill 361 and following the initial determination of the City Council pursuant to RES 2021-129 dated October 4, 2021, that following consideration of the State of Emergency due to COVID -19 pandemic that City Council, Standing Committees and Commissions subject to the Brown Act shall continue to meet remotely through teleconference. The public can participate in the meeting in the following ways:
1. Members of the public can watch or listen to the meeting during livestream online at https://www.sanpabloca.gov/1400/City-CouncilLSA-Planning-CommAgendasMin; or https://tinyurl.com/SPCC022123 (no password needed ); or join from a PC, Mac, iPad, iPhone or Android device, click this URL to join https://tinyurl.com/SPCC022123.
Or join by phone: Dial (for higher quality, dial a number based on your current location ):
US: + 1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799; Webinar ID 8314119 9843; for International numbers :
https://us02web.zoom.us/u/kcBtrNMvxe.
2. Public comments may be submitted watching the meeting via online link https://tinyurl.com/SPCC022123.
a. Via EMAIL to CityClerk@SanPabloCA .gov. Each email must contain in the subject line "PUBLIC COMMENTS NOT ON THE AGENDA" [ or] "PUBLIC COMMENTS - AGENDA ITEM #_ ”. Comments received by 12noon on the day of the meeting will be provided in advance to the City Council and posted online with agenda materials. b. During the meeting, the public may provide public comments via email to [email protected] which will be read into the record before Council consideration of the item and are limited to 3 minutes. Comments that do not conform to the City Council's rules of decorum may be summarized rather than read verbatim.
February 21, 2023City Council Meeting Agenda - Final
c. To make a public comment on a desired item while participating in the webinar, click on the “Raise Your Hand” option within the online webinar tool, or if participating via phone – press *9.
As allowed by the Brown Act, the Mayor may limit the total time for public comment to facilitate the completion of business on the agenda. All comments received by the close of the meeting will be available after the meeting as supplemental materials and will become part of the official meeting record.
Please note that all information provided in public comments including phone number called with, email addresses and any other personal information written or stated is subject to disclosure on the broadcast of the video- or tele -conferenced meeting .
Comments posted online will not include personal information.
In accordance with the Americans with Disabilities Act and Brown Act, individuals with disabilities requiring reasonable accommodations, including auxiliary aids or services, in order to participate in the meeting should submit a completed Meeting Accommodation Request Form by email to [email protected], with “Accommodation Request” listed in the subject line of the email. Alternatively, completed Meeting Accommodation Request Forms may be submitted to the City Clerk's Office at City Hall, 1000 Gateway Avenue, San Pablo, CA 94806. Meeting accommodation requests should be submitted as soon possible and must be received by the City no later than 10:00 a.m. on the day of the meeting for which accommodations are requested. Meeting Accommodation Request Forms may be found on the City’s website HERE, or requested by email to [email protected], or by phone at (510) 215-3000.
Copies of this Agenda and non -exempt public records relating to an open session item on this agenda will be available for public view at the City Clerk ’s Office, 1000 Gateway Avenue, San Pablo. The full agenda packet may also be viewed on the city website at https://www.sanpabloca.gov/1400/City-CouncilLSA-Planning-Comm-AgendasMin.
PLEDGE OF ALLEGIANCE
ROLL CALL
Speakers wishing to address the Council on a specific agenda item should file a form with the City Clerk indicating the agenda item. The Mayor will invite you to speak at the appropriate time when the matter is being considered. If you desire to address the Council, please file your name and address with the City Clerk on forms available at the podium. We also ask that all cell phones be turned off or silenced during the meeting.
February 21, 2023City Council Meeting Agenda - Final
ORAL COMMUNICATIONS
This is the time for comments on any item within the Council ’s subject matter jurisdiction, if such item is NOT listed on tonight ’s agenda. The Council may not engage in discussion or take action on any item that is not specifically listed on the agenda. Your item may be referred to city staff for investigation, report or placement on a future agenda. Persons addressing the Council are required to limit their remarks to three (3) minutes unless an extension or decrease of time is ordered. Please file your name and address with the City Clerk on forms available at the speaker’s podium.
CITY MANAGER REMARKS
CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
MINUTES
CONSIDER APPROVAL OF THE MINUTES OF THE MEETINGS OF
JANUARY 30 AND FEBRUARY 6, 2023.
CEQA: This is not a project subject to CEQA.
#23-0601.
Recommendation: Approve by Minute Order
PERIODIC REPORTS
CONSIDER APPROVING VENDOR CHECK REGISTER REPORT FOR
THE MONTH OF JANUARY 2023
CEQA: This is not a project as defined by CEQA.
#23-0652.
Recommendation: Approve by Minute Order
CONSIDER APPROVING INVESTMENT REPORT/TREASURER’S
REPORT FOR MONTH OF DECEMBER 2022.
CEQA: This is not a project subject to CEQA.
#23-0673.
Recommendation: Receive and file
February 21, 2023City Council Meeting Agenda - Final
MISCELLANEOUS
CONSIDER ADOPTING RESOLUTION APPROPRIATING $37,433 FROM
SUPPLEMENTAL LAW ENFORCEMENT SERVICES GRANT
REVENUES TO SPENDABLE ACCOUNTS IN THE POLICE
DEPARTMENT’S GENERAL FUND BUDGET (100-2110-43000) FOR
ENHANCEMENTS TO THE DEPARTMENT’S COMMUNITY OUTREACH
VEHICLES.
CEQA: This is not a project as defined by CEQA.
#23-0534.
Recommendation: Adopt Resolution
CONSIDER ADOPTING RESOLUTION APPROVING GENERAL FUND
DESIGNATED RESERVES (GFDR) AMENDMENT #2 WITH A TOTAL
FUND BALANCE ALLOCATION AMENDMENT OF $13,238,649 FOR
FISCAL YEAR 2022-23, EFFECTIVE FEBRUARY 21, 2023.
CEQA: This is a project not subject to CEQA.
#23-0685.
Recommendation: Adopt Resolution
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH MAZE & ASSOCIATES FOR AUDIT
SERVICES FROM FY 2022/23 THROUGH FY 2025/26 IN AN AMOUNT NOT TO EXCEED $423,000, FOR A TOTAL NOT-TO-EXCEED
AMOUNT OF $760,250 OVER THE LIFE OF THE AGREEMENT
CEQA: This is not a project as defined by CEQA.
#23-0516.
Recommendation: Adopt Resolution
CONSIDER ADOPTING RESOLUTION (1) ACCEPTING THE 2022
MILITARY EQUIPMENT ANNUAL REPORT; (2) DETERMINING THAT
THE POLICE DEPARTMENT’S USE OF MILITARY EQUIPMENT IN 2022 COMPLIED WITH THE DEPARTMENT’S MILITARY EQUIPMENT
FUNDING, ACQUISITION, AND USE POLICY 709 AND APPLICABLE STATE LAW; AND (3) DETERMINING POLICY 709 WILL BE
CONTINUED WITHOUT CHANGE.
CEQA: This is not a project as defined by CEQA.
#23-0567.
Recommendation: Adopt Resolution
February 21, 2023City Council Meeting Agenda - Final
CONSIDER AUTHORIZING THE CITY MANAGER TO RE-SCHEDULE
THE CITY COUNCIL-DIRECTED HOUSING POLICY WORKSHOP
(SPECIAL MEETING) TO DATE AFTER THE CITY COUNCIL ADOPTS A HOUSING ELEMENT FOR 2023-2031.
CEQA: This is a project not subject to CEQA.
#23-0698.
Recommendation: Council discussion; approve
CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE CITY
MANAGER TO PURCHASE FIVE 2023 FORD EXPLORER UTILITY
VEHICLES EQUIPPED WITH EMERGENCY EQUIPMENT, FOR A
TOTAL NOT TO EXCEED $286,112 FOR THE FIVE VEHICLES, USING COMPETITIVELY BID COOPERATIVE CONTRACTS; (2) AUTHORIZING
THE CITY MANAGER TO FOREGO THE FORMAL BID PROCESS FOR
SPECIALIZED SERVICES COMBINED WITH EQUIPMENT PURSUANT
TO THE SAN PABLO MUNICIPAL CODE SECTION 3.16.110(B) AND EXECUTE A CONTRACT WITH PRIORITY 1 PUBLIC SAFETY
EQUIPMENT INSTALLATION, INC. TO FULLY OUTFIT THE FIVE
VEHICLES WITH POLICE EMERGENCY EQUIPMENT FOR A TOTAL
AMOUNT NOT TO EXCEED $105,541; (3) AUTHORIZING THE SALE OF
ONE SURPLUS FORD CROWN VICTORIA VEHICLE BY AUCTION
PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.120;
AND (4) APPROPRIATING $382,450 FROM THE GENERAL FUND
DESIGNATED RESERVES AND $20,000 FROM THE ADJUDICATED
ASSET SEIZURE ACCOUNT TO THE VEHICLE REPLACEMENT FUND
for VEHICLE PURCHASES IN FY 2022/23.
CEQA: This is not a project subject to CEQA.
#23-0549.
Recommendation: Adopt Resolution
CONSIDER ADOPTING RESOLUTION (1) APPROPRIATING $166,036
FROM SUPPLEMENTAL LAW ENFORCEMENT SERVICES GRANT
REVENUES TO SPENDABLE ACCOUNTS IN THE POLICE
DEPARTMENT’S GENERAL FUND BUDGET (100-2110-46300) FOR FY 22/23, AND (2) AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CDCE, INC. NOT TO EXCEED $161,236 FOR THE PURCHASE AND INSTALLATION OF TWENTY-NINE (29) PANASONIC
TOUGHBOOK COMPUTERS FOR THE POLICE VEHICLE FLEET
USING COMPETITIVELY BID COOPERATIVE CONTRACTS PURSUANT
TO THE SAN PABLO MUNICIPAL CODE SECTION 3.16.110.E
CEQA: This is not a project subject to CEQA.
#23-05710.
Recommendation: Adopt Resolution
February 21, 2023City Council Meeting Agenda - Final
CONSIDER ADOPTING RESOLUTION AUTHORIZING A $1,000
SPONSORSHIP FOR BIKE EAST BAY’S 29TH ANNUAL
BIKE-TO-WHEREVER DAY ON THURSDAY, MAY 18, 2023.
CEQA: This is not a project subject to CEQA.
#23-04311.
Recommendation: Adopt Resolution
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING A ONE-TIME $2,500 EVENT
SPONSORSHIP FOR THE 14TH ANNUAL FOOD & WINE EXPERIENCE
BENEFITING THE CONTRA COSTA COLLEGE CULINARY ARTS
SCHOLARSHIP PROGRAM ON SUNDAY, APRIL 23, 2023.
CEQA: This project is not subject to CEQA.
#23-05012.
Recommendation: Adopt Resolution
* * * END OF CONSENT CALENDAR * * *
CITY COUNCIL DISCUSSION/CONSIDERATION
CONSIDER ADOPTING RESOLUTION (1) FINDING THAT THE
PROPOSAL FOR BUILDING THE NEW SAN PABLO POLICE
DEPARTMENT HEADQUARTERS AND REGIONAL TRAINING FACILITY
BY C. OVERAA & CO. IS THE BEST VALUE; (2) AWARDING A
DESIGN-BUILD CONTRACT TO C. OVERAA & CO. IN THE AMOUNT OF $38,491,497 FOR DESIGN-BUILD CONSTRUCTION OF THE NEW SAN
PABLO POLICE DEPARTMENT HEADQUARTERS AND REGIONAL
TRAINING FACILITY AT PLAZA SAN PABLO (GATEWAY AVENUE AND CHATTLETON LANE); AND (3) APPROPRIATING $43,608,026 IN
LEASE REVENUE BONDS PROCEEDS, GENERAL FUND
DESIGNATED RESERVES AND GENERAL FUNDS TO FUND THE
PROJECT AND OTHER RELATED EXPENSES.
CEQA: The City with the assistance of Michael Baker and Associates (MBA) concluded that the proposed Police Department Headquarters and Public Safety Training Project (“Project”) would continue to be consistent with the land use and zoning designation for the site and would not result in an increase in the severity of impacts identified in the prior Environmental Impact Reports (EIR’s) or Mitigated Negative Declaration (MND) or any new impacts not previously considered in the prior EIRs and MND. In accordance with this analysis, MBA has prepared Addenda to the two EIRs and the MND, which the City Council considered and approved on December 20, 2021.
#23-04913.
Recommendation: Adopt Resolution
February 21, 2023City Council Meeting Agenda - Final
CONSIDER ADOPTING RESOLUTION (1) TERMINATING, AS OF
MARCH 1, 2023, THE LOCAL EMERGENCY PROCLAIMED BY THE
CITY COUNCIL ON MARCH 16, 2020 DUE TO COVID-19; (2)
DETERMINING THAT THE CITY COUNCIL AND OTHER BROWN ACT
BODIES OF THE CITY OF SAN PABLO CONTINUE TO MEET
REMOTELY THROUGH AND INCLUDING February 28, 2023 ONLY DUE TO COVID-19 SOCIAL DISTANCING RECOMMENDATIONS FROM THE
CONTRA COSTA HEALTH DEPARTMENT UNDER ASSEMBLY BILL
361 FINDINGS; (3) AUTHORIZING THE CITY MANAGER TO ISSUE THE POST-COVID-19 CITY OPERATIONS PLAN TO TAKE EFFECT ON
MARCH 1, 2023; AND (4) CONFIRMING ACTIONS TAKEN BY THE
DIRECTOR OF EMERGENCY SERVICES.
CEQA: This item is not a project as defined by CEQA.
#23-06214.
Recommendation: Adopt Resolution
SUPPLEMENTAL MATERIALS (IF ANY)
MATERIALS SUBMITTED AFTER PUBLICATION OF THE AGENDA
WILL BE APPENDED AFTER THE COUNCIL MEETING. THIS IS NOT
AN ACTION ITEM BUT MERELY A MECHANISM FOR MATERIALS
SUBMITTED AFTER PUBLICATION OF THE AGENDA TO BE
APPENDED TO THE PUBLISHED AGENDA AFTER THE COUNCIL
MEETING.
#23-06115.
MAYOR AND CITY COUNCIL ASSIGNMENTS REPORTS
(Approved by Resolution 2022-013)
Informational reports from Councilmember representatives to the following committees, commissions and organizations; brief reports on meetings attended at the expense of the City or Agency, as required by Government Code section 53232.3(d) (AB 1234); and other reports regarding items of general interest to the City Council. The City Council may take action on other items of interest that are specifically agendized herein:
(a) Mayor Abel Pineda
Memberships: Contra Costa County Mayors Association (Primary); West County Mayors & Supervisors Association (Primary); West County Integrated Waste Management /RecycleMore JPA (Primary); West Contra Costa Transportation Advisory Committee (Alternate);
Standing Committees: Community Services
Ad-Hoc Subcommittees: Public Fiber /Electric Vehicle Infrastructure; City Manager Employment Agreement; San Pablo 75th Anniversary Celebration
(b) Vice Mayor Patricia Ponce
Memberships: Contra Costa Mayors' Conference (Alternate); West Contra Costa Mayors & Supervisors Association (Alternate); League of California Cities East Bay League Division (Alternate); MCE Clean Energy Board of Directors (Primary); San Pablo Economic Development Corporation Board of Directors (City Council Appointee ); San Pablo-Manzanillo Future Board Member Designation (Primary); Standing Committees: Budget, Fiscal & Legislative; Economic Development, Housing & Project Management Ad-Hoc Subcommittees: Casino San Pablo/Lytton Tribe; San Pablo 75th Anniversary Celebration
February 21, 2023City Council Meeting Agenda - Final
(c) Councilmember Arturo Cruz
Memberships: Association of Bay Area Governments (Alternate); San Pablo Community Grant Foundation Board (Member)
Standing Committees: Community Services; Economic Development, Housing & Project Management; Public Safety; Public Health
Ad-Hoc Subcommittees: Smart 5G Policy Projects
(d) Councilmember Elizabeth Pabon-Alvarado
Memberships: MCE Clean Energy Board of Directors (Alternate) Standing Committees: Budget, Fiscal & Legislative; Public Safety Ad-Hoc Subcommittees: None
(e) Councilmember Rita Xavier
Memberships: Association of Bay Area Governments (Primary); League of CA Cities East Bay League Division (Primary); San Pablo Community Grant Foundation (Member); West County Integrated Waste Management/RecycleMore JPA Authority (Alternate); West Contra Costa Transportation Advisory Committee (Primary)
Standing Committees: Public Safety; Public Health
Ad-Hoc Subcommittees: Public Fiber/Electric Vehicle Infrastructure; City Manager Employment Agreement
ADJOURNMENT
Adjourn to Monday, March 6, 2023, at 6:00 pm, in memory of Janet Abelson, former El Cerrito Councilmember.