CITY OF SAN PABLO
BUDGET, FISCAL & LEGISLATIVE
STANDING COMMITTEE MEETING
Meeting Date: February 8, 2023
FY 2022-23 GFDR FUND BALANCE
PROPOSED AMENDMENT #2 (UPDATE)
BFLSC MEETING REVIEW:
AGENDA ITEM #1: FY 2022-23 GFDR FUND BALANCE PROPOSED AMENDMENT #2 (UPDATE) Recommendation: Receive presentation; and recommend all updated one-time budget allocations to the FY 2022-23 GFDR Fund Balance to the City Council for formal consideration/approval via Adopted Resolution.
GFDR BACKGROUND
❑SOURCES
❑GFDR allocations are sourced from Audited Fund Balance following completion of the YearAnnual Comprehensive Financial Report ❑One-time Proceeds from various sources including sale proceeds from real- estate, matching grants and available fund balance.
❑PROCESS OF AMENDMENT
❑City Council (with the approval and recommendation from the Standing Committee) approves all proposed GFDR allocations and amendments via adopted City Council Resolution
❑GFDR – TWO (2) FUNDING CATEGORIES
❑Major Operating Contingencies; and
❑Future Capital Projects & Professional Services Reserves GFDR AMENDMENT #1 TIMELINE AND RECAP
❑DEC 14, 2022 – BFLSC received June 30, 2022 Annual
Comprehensive Financial Report (ACFR) Presentation including the Memorandum on Internal Controls (MOIC) from Maze & Associates. In the MOIC, Maze and Associates identified the following significant one-time funds in the amount of $6.7M in favor of the General Fund:
❑Significant Funds of $6,759,859 in favor of General Fund ❑$3,290,694 transferred from Fund #320
❑$1,472,503 in Unearned Revenue from the Rumrill Sports Park NMTC Disposition ❑$1,996,662 from State of CA Department of Finance Payment Reimbursement to City
❑DEC 19, 2022 - Council received and filed the June 30, 2022 ACFR
GFDR AMENDMENT #1 TIMELINE AND RECAP
❑JAN 11, 2023 – BFLSC received presentation to amend GFDR and moved to recommend to City Council
❑GFDR Fund Balance: $7,429,138
❑$732,279 Carryover Balance of FY 2021-22 GFDR
❑$6,759,859 ACFR Audited Fund Balance
❑JAN 17, 2023 - Council Approved FY 2022-23 GFDR
Amendment #1 per Resolution 2023-004
GFDR AMENDMENT #2
❑Staff recommends a total of $5,746,511 in Unallocated
Revenues be allocated to FY 2022-23 GFDR Fund Balance.
❑Grant reimbursements received after 9/1/2023 and were previously used to pre-fund various capital projects.
❑Staff recommends allocating the funds as follows:
❑$746,511 to City Facilities Maintenance and One-Time Improvements ❑$5,000,000 allocated to Future Capital Projects and Professional Services Reserves/Police Department HQ/RTC Project Shortfall GFDR AMENDMENT #2
❑The recommendation to amend the GFDR with additional
$5.7 million is:
❑Considered One-time Unallocated Revenues from GF Fund Balance ❑Received Post-Completion of City’s ACFR for period ending 06/30/22 (12/19/22 via minute action);
❑Available to be allocated and transferred into the FY 2022-23 GFDR Fund Balance to fund immediate operational and project needs by City Council Action via adopted Resolution.
GFDR SUMMARY
DESCRIPTION GFDR Approved Jan
17th
GFDR Proposed
Addition Total
FY 22-23 Carryover Balance $ 732,279 $ - $ 732,279 ACFR Audited Fund Balance $ 6,759,859 $ - $ 6,759,859 Grant Reimbursement $ - $ 5,746,511 $ 5,746,511 Total GFDR Balance $ 7,492,138 $ 5,746,511 $ 13,238,649
GFDR FUNDING USES
Major Operating Contingencies
City Facility Maintenance & One-Time Improvements $ 732,279 $ 746,511 $ 1,478,790 FY 22-23 Budget Restoration $ 1,045,000 $ 1,045,000 Subtotal - Operating Contingencies $ 1,777,279 $ 746,511 $ 2,523,790 Future Capital Projects & Professional Services
ADA Compliance/Transition Plan (City-Wide) $ 100,000 $ 100,000 Drainage NPDES MRP Compliance Facilities Improvements $ 100,000 $ 100,000 Hillside Stabilization & Geo Tech Studies $ 100,000 $ 100,000 New PD RTC Project Funding Shortfall $ 5,414,859 $ 5,000,000 $ 10,414,859 Subtotal - Capital Projects & Prof Services $ 5,714,859 $ 5,000,000 $ 10,714,859 Total GFDR Uses & Allocations $ 7,492,138 $ 5,746,511 $ 13,238,649 NET AVAILABLE GFDR $ - $ - $ - BFL Standing Committee Recommendations:
❖ BFLSC REVIEW/RECOMMENDATION TO THE CITY COUNCIL FOR ADOPTION VIA RESOLUTION 1). Acknowledge FY 2022-23 GFDR Allocation Proposed Amendment #2 (Update), with a revised FY 2022-23 GFDR Fund Balance of $13,238,649 to be formally considered for approval by City Council via adopted Resolution on 02/21/23 via Resolution; and 2). BFLSC recommends the Total Unallocated Revenues of $5,746,511 will be allocated into the existing balance of the FY 2022-23 GFDR Fund Balance, with a total of $5.0M allocated to Future Capital Projects and Professional Services Reserves/Police Department HQ/RTC Project Shortfall (One-Time Funding) line item, and a total of $746,511 allocated to for Major Operating Contingencies Reserves/City Facilities Maintenance & One-Time Improvements line item future appropriation by the City Council via adopted Resolution. 3). Any future proposed FY 2022-23 GFDR Fund Balance amendments upon receipt of future one- time funds would be reviewed in advance by the Budget, Fiscal & Legislative Standing Committee with recommendation to the City Council for approval via adopted Resolution. # # #
QUESTIONS?