Resolution 2021-060 Page 1
RESOLUTION 2021-060
RESOLUTION OF THE CITY COUNCIL OF THE CI TY OF SAN PABLO TO: (1) WAIVE THE CITY’S OWN REQUI REMENTS FOR A COMPET ITIVE PROPOSAL PROCE SS DUE TO STAFFING AND CIRCUMSTANCES BROUGH T ABOUT BY THE COVID -19 PANDEMIC AND EMERGEN CY; (2) APPROVE AMENDMENT S EXTENDING THE
FOLLOWING AGREEMENTS FOR THE POLICE DEPA RTMENT FOR FISCAL YE AR 2021-2022 AND INCREA SING COMPENSATION: P EREGRINE, ODIN, CITY OF PINOLE, QUANTUM, COL E PRO MEDIA, CRISIS MC911, PSYCHOLOGICAL
SERVICES, NIGHTINGALE INTELLIGENT SYSTEMS, TYLER TECH, AXON, CONTRA COSTA SHERIFF’S OFFICE; AND (3) AUTHORIZE THE CITY MANAGER TO EXECUTE
THESE AMENDMENTS
WHEREAS, following declarations of emergency by the Sta te of California, Contra Costa County and the Fed eral government , the City Council of the City of San Pablo adopted Resolution 2020 -034 on March 16, 2020 proclaiming the existence of a local emergency due to the Novel Coronavirus (COVID-19) pandemic which has been extended by resolution at every subsequent regular City Council meeting;
WHEREAS, the City Manager, acting as the Cit y’s Emergency Services Director , has also provided multiple Modified City Operations Plan updates pursuant to San Pablo Municipal Code Chapter 2.36 and the City’s ongoing Declaration of an Emergency;
WHEREAS, the City of San Pablo has remained at or near the top of the list of cities with the highest number of positive COVID-19 cases per capita in Contra Costa County;
WHEREAS, the City contracts with different consultants and service providers to help with its day to day operations pursuant to agreements that are typically co -terminus with the fiscal year (July to June) ;
WHEREAS, although State law mandates formal, sealed competitive bidding for certain public works/construction contracts, the City can adopt its own procurement policies for other services such as consulting services or maintenance services and has done so in Chapter 3.16 of the San Pablo Municipal Code and in the more detailed procedures in the City’s Finance Policies which were a dministrative adopted in October 2018 and further revised in April 2021;
WHEREAS, due to staffing impacts and financial uncertainties facing the City with the COVID -19 emergenc y and staff being focused on other needs in response to the emergency and most working remotely, it is recommended that the City Council waive the City’s own competitive proposal requirements as applicable and authorize the City Manager to enter into one -year extensions of the Agreements for fiscal year 2021 -2022 with the following service providers and consultants:
Resolution 2021-060 Page 2
Consultant Service Amendment
Amount
Total Contract
Amount
Account Code
Peregrine Public safety technology: crime
analysis and DA filing system
$100,000 $200,000 100-2110-43600
Odin Public safety technology: Public
safety camera system
$150,000 $200,000 100-2110-43600
City of Pinole Police dispatching services $985,556 $1,937,416 100-2110-43600 Quantum Digital evidence storage $60,000 $60,000 100-2110-43600 Cole Pro
Media
Consulting services for and
media release in accordance
with SB1421
$30,000 $60,000 100-2110-43600
Crisis MC911 Emergency preparedness
consultant
$24,000 $48,000 100-2110-43600
Psychological
Services
Counseling services $12,000 $24,000 100-2110-43600
Nightingale
Intelligent
Systems
Public safety technology:
software service maintenance
$50,000 $50,000 100-2110-43600
Tyler Tech CAD/RMS software $65,000 $226,000 100-2110-43600 Axon Digital evidence capture
subscription service
$102,000 $204,000 100-2110-43600
Contra Costa
Sheriff’s Office
Rendition Services for out -of-
state fugitives
$4,000
100-2110-43600
NOW, THEREFORE, BE IT RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings; and
BE IT FURTHER RESOLVED that the City Council of the City of San Pablo approves the Agreement with the Contra Costa County through its Sheriff’s Office for rendition services for out -of-state fugitives at a cost of $485.00 per out -of-state warrant arrest and for a term of the Agreement from May 1, 2021 through April 30, 2024 and authorizes the City Manager to execute this Agreement; and.
BE IT FURTHER RESOLVED that the City Council of the City of San Pablo waives the City’s own requirement for a c ompetitive proposal process as applicable ; approves amendments extending the following agreements for the Police Department for fiscal year 2021-2022, and authorizes the City Manager to execute these Amendments as set forth below and attached as exhibits to this Resolution:
Resolution 2021-060 Page 3
Consultant Service Amendment
Amount
Total Contract
Amount
Account Code
Peregrine Public safety technology: crime
analysis and DA filing system
$100,000 $200,000 100-2110-43600
Odin Public safety technology: Public
safety camera system
$150,000 $200,000 100-2110-43600
City of Pinole Police dispatching services $985,556 $1,937,416 100-2110-43600 Quantum Digital evidence storage $60,000 $60,000 100-2110-43600 Cole Pro
Media
Consulting services for and
media release in accordance
with SB1421
$30,000 $60,000 100-2110-43600
Crisis MC911 Emergency preparedness
consultant
$24,000 $48,000 100-2110-43600
Psychological
Services
Counseling services $12,000 $24,000 100-2110-43600
Nightingale
Intelligent
Systems
Public safety technology:
software service maintenance
$50,000 $50,000 100-2110-43600
Tyler Tech CAD/RMS software $65,000 $226,000 100-2110-43600 Axon Digital evidence capture
subscription service
$102,000 $204,000 100-2110-43600
Contra Costa
Sheriff’s Office
Rendition Services for out -of-
state fugitives
$4,000
100-2110-43600
* * * * * * *
ADOPTED this 17th day of May, 2021 by the following votes:
AYES: COUNCILMEMBERS: Cruz, Pineda, Ponce,
Xavier and Pabon-Alvarado
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
ATTEST: APPROVED:
/s/ Dorothy Gantt /s/ Elizabeth Pabon-Alvarado
Dorothy Gantt, City Clerk Elizabeth Pabon-Alvarado, Mayor