Resolution 2023-### Page 1
RESOLUTION 2023-####
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE (5) YEAR AGREEMENT WITH
SWEEPING CORPORATION OF AMERICA (SCA) FOR CITYWIDE STREET SWEEPING SERVICES IN AN AMOUNT NOT TO EXCEED $180,000 FOR FISCAL YEAR 2023/24 AND A TOTAL AUTHORIZATION AMOUNT NOT TO EXCEED $994,614 THROUGH FISCAL YEAR 2027/28
WHEREAS, the City of San Pablo requires street s weeping services for all City streets; and
WHEREAS, the City has solicited public bids for street sweeping services in conformance with the Request for Proposal (RFP), a nd on February 23, 2023, three (3) sealed bids were received and opened as follows; and
Firm Location Bid
Hermes Robotics, Inc. Oakland, CA $168,000
Sweeping Corporation of
America, LLC.
San Jose, CA $180,000
JD Services San Francisco, CA $265,200
WHEREAS, the RFP stated that to the City would select the best qualified proposer and not necessarily the lowest bidder; and
WHEREAS, the City Staff performed a thorough review and evaluation of the proposals, qualifications and references, and recommends Sweeping Corporation of America (SCA), San Jose, California, with a bid in the amount of $180,000; and
WHEREAS, the proposed resolution authorizes the City Manager to enter into a 5 year agreement with SCA (Agreement); and
WHEREAS, the agreement includes an annual price escalator based on the U.S.
Bureau of Labor Statistics, Consumer Price Index, San Francisco Area, with a minimum annual increase of three percent (3.0%) and a maximum annual increase of five percent (5.0%); and
WHEREAS, funding in the amount of $180,000 for services in Fiscal Year 2023/24 is available from the adopted Fiscal Year 2023 /24 Public Works Street Maintenance Operating Budget (200- 3710-43600) and funding for the remaining four years will be subject to future budget approval by the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo hereby awards the street sweeping services contract to Sweeping Corporation of Resolution 2023-### Page 1
America, LLC and authorizes the City Manager to execute a five (5) year agreement with Sweeping Corporation of America, LLC in an amount not to exceed Nine Hundred Ninety- Four Thousand Six Hundred Fourteen Dollars ($994,614) as follows:.
Fiscal Year (FY) Maximum annual cost
Year 1 – FY 2023/24 $180,000
Year 2 – FY 2024/25 $189,000
Year 3 – FY 2025/26 $198,450
Year 4 – FY 2026/27 $208,373
Year 5 – FY 2027/28 $218,791
Totals $994,614
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings.
* * * * * * *
ADOPTED this 5th day of June, 2023, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
_________________________________ _________________________________ Dorothy Gantt, City Clerk Abel Pineda, Mayor