RESOLUTIOIV 2017- 078
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO: ( 1) FINALIZE ( WITH THE CITY ATTORNEY) AND EXECUTE
A TRI- CITY AGREEMENT WITH PINOLE A D HERCULES FOR DISPATCH AND CAD/ RMS SERVICES; ( 2) APPROPRIATE $ 276, 885 FROM GE VERAL FUND
DESIGNATED RESERVES TO THE POLICE DEPARTMENT SPECIAL DEPARTMENT EXPENSES LIIVE ITEM ( 100- 21 10-44000) FOR DISPATCH AND CAD/ RMS ONE- TIME START- UP COSTS; ( 3) ESTABLISH RECEIVABLES OF $ 165, 717 AND $ 99, 049 FROM
THE CITIES OF PI OLE AND HERCULES RESPECTIVELY FOR THEIR SHARES OF THE START- UP COSTS OF THE CAD/ RMS SYSTEM; ( 4) ESTABLISH APPROPRIATE ACCOUNTING TREATMEiVT, INCLUDING THE ESTABLISHMENT OF A NEW FUND, TO ENSURE THE SAFETY AND SECURITY OF THE SYSTENI FINANCES; AND 5) 1 OTIFY THE CITY OF RICHMOIVD FOR DISBURSEMENT OF SAN PABLO' S PRO-
RATA SHARE OF FORMER WEST COUNTY CAD/ RMS CONSORTIUM RESERVES EFFECTIVE JUfVE 30, 2017
WHEREAS, new CAD/ RMS Services Alternative is an adopted policy item under the FY 2015-17 Council Priority Workplan Update, effective October 1, 2016; WHEREAS, this proposed action is not a project under CEQA pursuant to Guidelines Section 15378( b)( 5): Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. If a project, then the Ordinance is exempt from the provisions of the California Environmental Quality Act, CEQA), under CEQA Guidelines § 15061( b)( 3), in that it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment;
WHEREAS, on July 27, 2016, the Richmond Police Department presented all consortium members with a notice of intent to terminate consortium Records Management and Consolidated Communications services which were being provided by the Richmond Police Department;
WHEREAS, staff discussed options with the Council' s Public Safety Standing Committee on November 15, 2016 and the Committee directed staff to explore alternate service models, including a new Tri-City model with the Cities of Hercules and Pinole; WHEREAS, after evaluating several options related to San Pablo Police Department's operational efficiency and ensuring that the Departmentcontinues to improve upon service commitments to our community, the San Pablo Police Department elected to opt- out as a member of the CAD/ RMS consolidated consortium, effective July 1, 2017, and ratified by the City Council on January 17, 2017;
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WHEREAS, in order to comply with the terms of the letter from the Richmond Police Department, a letter was sent notifying Police Chief Allwyn Brown and the City of Richmond Mayor Tom Butt of the City' s intent to terminate all consortium records management and consolidated communications services provided by the Richmond Police Department effective July 1, 2017;
WHEREAS, consistent with the San Pablo City Council' s Resolution No. 2017- 038, San Pablo, Pinole and Hercules have prepared the documents to form a tri-city agreement where Pinole will provide communication ( dispatch) services and San Pablo will host and maintain the CAD and RMS system and servers;
WHEREAS, there are one- time costs associated with starting up both the Dispatch and CAD/ RMS functions for the Tri- City Partnership that will be shared among the three cities with a total net cost to the City of San Pablo of $ 397, 119; WHEREAS, in the spirit of partnership, the City of San Pablo has offered to pre- pay the $ 54, 101 that represents the City of Hercules' contribution to the Dispatch start- up costs, with the understanding that during the course of the agreement, San Pablo will be reimbursed by Hercules; and
WHEREAS, on April 25, 2017 the Public Safety Standing Committee heard a presentation and supported the recommendations regarding: a consolidated Tri- City Agreement for Dispatch and CAD/ RMS Services; the allocation of General Fund Designated Reserve funds for one- time costs assoc ated with start- up; and authorizing the City Manager to notify the City of Richmond for disbursement of San Pablo's pro-rata share of former West County CAD/RMS Consortium Reserves effective June 30, 2017.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo:
1. Authorizes the City Manager to finalize ( with the City Attorney) and execute a Tri-City Agreement with the cities of Hercules and Pinole for Dispatch and CAD/RMS Services in substantially the same form as attached, including any necessary administrative changes to allow the Tri-City Dispatch and CAD/RMS agreement to be completed to meet operational deadlines;
2. Appropriates a total of $$ 276, 885 from General Fund Designated Reserves/ IT Systems Maintenance. Replacement & CAD/ RMS to the Police Department Special Department Expense line item ( 100- 21 10- 44000- CAD- RMS) for Dispatch and CAD/ RMS start- up costs;
3. Authorizes the establishment of receivables of $ 165, 717 and $ 99, 049 from the cities of Pinole and Hercules respectively for their shares of the start- up of the CAD/ RMS system;
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4. Authorizes the City Manager to establish appropriate accounting treatment, including the establishment of a new fund, to ensure the safety and security of the system finances; and
5. Authorizes the City Manager to notify the City of Richmond for disbursement of San Pablo' s pro- rata share of former West County CADfRMS Consortium Reserves effective June 30, 2017.
ADOPTED this 1 day of May, 2017, by the following vote:
AYES: COUNCILMEMBERS: Cruz, Kinney, Morris, Calloway and Valdez NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
ATTEST:
Ted J. nney, City Cler, i
Resolution 2017- 078
APPROVED:
Cecilia Valdez, Mayo
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