DRAFT Minutes of the Meeting of May 15, 2023 Page 1
DRAFT Minutes of the Regular Meeting of the San Pablo City Council
Monday, May 15, 2023
CALL TO ORDER
The meeting was called to order at 6:00 pm in the Council Chambers.
ROLL CALL
Present 4 Mayor Abel Pineda
(participated remotely), and Councilmembers Arturo Cruz (participated remotely), Elizabeth Pabon-Alvarado and Rita Xavier.
Absent 1 Vice Mayor Patricia Ponce
Staff and Elected Officials Present: City Manager, Matt Rodriguez Assistant City Manager, Charles Ching
City Attorney, Teresa Stricker
Police Captain Brian Bubar
City Treasurer, Viviana Toledo
Dorothy Gantt, City Clerk
Interim Deputy City Clerk Leticia I. Miguel
PUBLIC ANNOUNCEMENT
City Clerk Gantt announced ways in which members of the public may participate in the Council meeting via in-person or remote.
CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCILMEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUS E OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449 (GOVERNMENT CODE SECTION 54953(f)).
City Attorney Stricker announced that the item is on the agenda as a placeholder that allows members of the Council to participate remotely pursuant to AB 2449. There were no such announcements.
No Public Comment was received.
CLOSED SESSION
Adjourn to Closed Session at 5:06 p.m. regarding:
1. 23-184 CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Govt. Code section 54957.6)
AGENCY DESIGNATED REPRESENTATIVES: Vice Mayor Patricia
Ponce and Councilmember Elizabeth Pabon-Alvarado
UNREPRESENTED EMPLOYEE: City Attorney
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Reconvene to Regular Meeting
CALL TO ORDER
The meeting was called to order at 6:02 pm in the Council Chambers.
PLEDGE OF ALLEGIANCE
Vice Mayor Ponce led the Pledge of Allegiance to the Flag.
ROLL CALL
Present 4 Vice Mayor Patricia Ponce, and Councilmembers Arturo Cruz, Elizabeth Pabon-Alvarado and Rita Xavier.
Absent 1 Mayor Abel Pineda.
REPORT ON CLOSED SESSION
City Manager Rodriguez reported on Closed Session items , no reportable action was taken.
Direction was given to staff.
PUBLIC ANNOUNCEMENT
City Clerk Gantt announced ways in which members of the public may participate in the Council meeting via in-person or remote.
ORAL COMMUNICATIONS
Public comment was received from Cordell Hindler.
CEREMONIAL MATTERS
PRESENTATIONS
2. 23-155 PRESENTATION
OF PROCLAMATION RECOGNIZING MAY 21 - 27, 2023 AS
NATIONAL PUBLIC WORKS WEEK.
Presented.
3. 23-149 PRESENTATION
OF PROCLAMATION RECOGNIZING MAY 15, 2023 AS
PEACE OFFICERS MEMORIAL DAY AND MAY 15 - 19, 2023 AS NATIONAL POLICE WEEK.
Presented.
CITY MANAGER REMARKS
City Manager Rodriguez made the following announcements:
• The upcoming service of Dumpster Day on Saturday, May 20, 2023. • Commended the Police Department, Public Works and Community Services staff members for supporting the 2023 Cinco de Mayo Peace and Unity Parade event on Saturday, May 06, 2023.
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• On Thursday, May 18, 2023, San Pablo Community Foundation Grants Review Committee is scheduled to go over thirteen applications for grant funding. • The Senior Center will soon be announcing the 9th Annual Aloha Night Event for Friday, June 23, 2023.
• Commended Public Works staffs’ efforts in keeping all of the public right a ways clear of weeds and other debris.
CONSENT CALENDAR
AMENDMENT OF CONSENT CALENDAR
Items 17. w as removed from the Consent Calendar to Items Removed From Consent Calendar
Approval of the Consent Calendar
A motion was made by Councilmember Cruz, seconded by Councilmember Xavier, to Approve the Consent Calendar with the exception of Item No. 17. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
PERIODIC REPORTS
4. 23-208 CONSIDER
APPROVING VENDOR CHECK REGISTER REPORT FOR
THE MONTH OF APRIL 2023
Approved as Submitted on the Consent Calendar.
LIABILITY CLAIMS
5. 23-197 CONSIDER
DENYING LIABILITY CLAIM OF MARIA CORTEZ
CANDRAY (DOL 1/14/23).
Approved as Submitted on the Consent Calendar.
BOARDS AND COMMISSIONS
6. 23-215 CONSIDER
ADOPTING RESOLUTION REAPPOINTING DR.
RAYNATO CASTRO TO THE BOARDS AND COMMISSIONS - SAN PABLO
MEASURE S AND MEASURE K CITIZENS OVERSIGHT COMMITTEE OR TERM MAY 16, 2023 TO MAY 15, 2026 (THREE VACANCIES)
Adopted.
Enactment No: RES 2023-066
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CITY COUNCIL AUTHORIZATION
7. 23-191 CONSIDER ADOPTING RESOLUTION APPROVING GENERAL
FUND DESIGNATED RESERVES (GFDR) TOTAL FUND BALANCE ALLOCATION OF $16,971,805 (GFDR AMENDMENT NO. 3) FOR FISCAL YEAR 2022- 23, EFFECTIVE MAY 15, 2023.
Adopted.
Enactment No: RES 2023-067
8. 23-206 CONSIDER ADOPTING RESOLUTION APPROVING 1) THE BUDGET RESTORATION FOR FISCAL YEARS 2022 -23 AND 2023- 24; 2) MID -CYCLE ADJUSTMENTS TO THE BIENNIAL OPERATING BUDGET AND 3)
APPROPRIATING $2.99 MILLION OF GENERAL FUND DESIGNATED RESERVES TO FUND SAID ACTIONS.
Adopted with Amendments.
Enactment No: RES 2023-068
9. 23-210 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) PRELIMINARILY APPROVING THE ENGINEER’S REPORT; (2) DECLARING INTENTION TO LEVY AND COLLECT ASSESSMENTS
WITHIN THE SAN PABLO STREET LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT NO. 1982 -1 FOR FISCAL YEAR 2023/24; AND (3) SETTING PUBLIC HEARING FOR JUNE 20, 2023
Adopted.
Enactment No: RES 2023-069
10. 23-212 CONSIDER ADOPTING RESOLUTION (1) ACCEPTING WORK PERFORMED BY GRADETECH, INC. FOR THE CHURCH/ WILLOW AND EL PORTAL/ MISSION BELL INTERSECTION IMPROVEMENT PROJECT (0701) AS COMPLETE; (2) DIRECTING A NOTICE OF COMPLETION TO BE PREPARED AND FILED WITH THE COUNTY RECORDER; AND (3) RECEIVING AND
APPROPRIATING ADDITIONAL REVENUES AND RE -APPROPRIATING UNUSED
FUNDS TO RUMRILL BLVD COMPLETE STREET PROJECT
Adopted.
Enactment No: RES 2023-070
11. 23-150 CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ENTER INTO A THREE -YEAR AGREEMENT WITH COLE PRO MEDIA FOR
CONSULTING SERVICES RELATED TO TRANSPARENCY ENGAGEMENT FOR A TOTAL AMOUNT NOT TO EXCEED $114,000 OVER THE THREE YEARS.
Adopted.
Enactment No: RES 2023-071
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12. 23-132 CONSIDER ADOPTING A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE A THREE- YEAR CONSULTANT SERVICES
AGREEMENT WITH WBA CONSULTING & INVESTIGATIONS LLC FOR
ADMINISTRATIVE REVIEWS OF HIGH LIABILI TY CRITICAL INCIDENTS AND
INTERNAL AFFAIRS INVESTIGATIONS IN AN AMOUNT NOT TO EXCEED $225,000 OVER THE THREE-YEAR TERM.
Adopted.
Enactment No: RES 2023-072
13. 23-200 CONSIDER ADOPTING A RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONSULTING SERVICES AGREEMENT WITH 4LEAF, INC. FOR FISCAL YEARS 2023 -24 THROUGH 2025 -26 IN AN AMOUNT NOT TO EXCEED $775,000 OVER THE THREE -YEAR TERM FOR ON -CALL INSPECTION, PLAN CHECK, PERMIT TECHNICIAN AND RELATED SERVICES.
Adopted.
Enactment No: RES 2023-073
14. 23-201 CONSIDER ADOPTING RESOLUTION APPROVING THE ANNUAL APPROPRIATIONS GANN LIMIT FOR FISCAL YEAR 2023-24
Adopted.
Enactment No: RES 2023-074
15. 23-202 CONSIDER ADOPTING A RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE A THREE-YEAR CONSULTING SERVICES AGREEMENT WITH BUREAU VERITAS NORTH AMERICA, INC. IN AN AMOUNT NOT TO EXCEED $75,000 PER FISCAL YEAR, FOR TOTAL AMOUNT NOT TO EXCEED $225,00 OVER THE TERM OF THE AGREEMENT, FOR ON -CALL PLAN CHECK,
PLAT REVIEW, INSPECTION, PERMIT PROCESSING AND RELATED SERVICES
Adopted.
Enactment No: RES 2023-075
16. 23-193 CONSIDER ADOPTING RESOLUTION AMENDING THE CITY’S CLASSIFICATION AND COMPENSATION PLAN FOR FY 2023/24 BY ADJUSTING THE PART-TIME HOURLY RATE SCHEDULE TO PROVIDE A FIVE PERCENT (5%) COST OF LIVING INCREASE EFFECTIVE JULY 1, 2023.
Adopted.
Enactment No: RES 2023-076
Item 17. was removed from the Consent Calendar to Items Removed from the Consent Calendar
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18. 23-162 CONSIDER ADOPTING RESOLUTION ACCEPTING
ANDAPPROPRIATING $37,912.46 IN GRANT FUNDING FROM THE BOARD OF
STATE AND COMMUNITY CORRECTIONS (BSCC) OFFICER WELLNESS AND
MENTAL HEALTH GRANT PROGRAM, FOR THE PURPOSE OF IMPROVING
OFFICER WELLNESS AND EXPANDING MENTAL HEALTH RESOURCES FOR THE CITY OF SAN PABLO POLICE DEPARTMENT.
Adopted.
Enactment No: RES 2023-077
19. 23-168 CONSIDER ADOPTING RESOLUTION (1) APPROVING THE
CHILDHOOD OBESITY PREVENTION ADVISORY GROUP (COPAG)
RECOMMENDATIONS FOR CHILDHOOD OBESITY PREVENTION (COP) GRANT) PROGRAM AWARDEES FOR FISCAL YEAR 2023/24; AND (2) AUTHORIZING THE
CITY MANAGER TO EXECUTE GRANT AGREEMENTS / CONTRACTS WITH
ELIGIBLE AGENCY PROVIDERS FOR CHILDHOOD OBESITY PREVENTION PROGRAMS FOR A TOTAL AMOUNT NOT TO EXCEED $250,000 FOR ALL CONTRACTS FOR FISCAL YEAR 2023/24.
Adopted.
Enactment No: RES 2023-078
20. 23-189 CONSIDER AUTHORIZATION TO RATIFY A LETTER TRANSMITTED ON APRIL 26, 2023 FROM SAN PABLO MAYOR ABEL PINEDA (SIGNED BY VICE MAYOR PONCE), ON BEHALF OF THE SAN PABLO CITY COUNCIL, TO U.S.
SENATOR ALEX PADILLA THANKING HIM FOR HIS FEDERAL FUNDING REQUEST IN THE AMOUNT OF $3 MILLION FOR THE CITY’S MUNICIPAL
BROADBAND PROJECT TO FUND AND CONSTRUCT FIBER OPTIC CABLES
Approved as Submitted on the Consent Calendar.
21. 23-192 CONSIDER AUTHORIZATION TO RATIFY A LETTER OF SUPPORT TRANSMITTED ON APRIL 27, 2023 FROM SAN PABLO MAYOR ABEL PINEDA (SIGNED BY VICE MAYOR PATRICIA PONCE), ON BEHALF OF THE SAN PABLO
CITY COUNCIL, TO ASSEMBLY MEMBER REGINALD JONES- SAWYER, CHAIR
OF THE ASSEMBLY PUBLIC SAFETY COMMITTEE, AND INDIVIDUAL BILL
AUTHORS, ON FENTANYL AND SUBSTANCE USE-RELATED PROPOSED STATE
LEGISLATION
Approved as Submitted on the Consent Calendar.
Items Removed From Consent Calendar
17. 23-196 CONSIDER ADOPTING RESOLUTION DIRECTING (1) CITY STAFF
TO COORDINATE WITH OTHER WEST COUNTY AGENCIES TO RETAIN A
CONSULTANT TO ASSIST WITH FORMULATING A JOINT COMPETITIVE
PROCESS FOR THEIR SOLID WASTE COLLECTION FRANCHISE AGREEMENTS AND (2) THE CITY’S RECYCLEMORE BOARD MEMBER REPRESENTATIVES TO DRAFT Minutes of the Meeting of May 15, 2023 Page 7
DIRECT RECYCLEMORE STAFF TO WORK COLLABORATI VELY WITH MEMBER AGENCIES’ STAFF TO DEVELOP AN OPEN AND COMPETITIVE PROCESS FOR
A NEW POST -COLLECTION AGREEMENT AND TO OBTAIN RECYCLEMORE
BOARD APPROVAL BEFORE ISSUING A REQUEST FOR QUALIFICATIONS OR
PROPOSALS FOR THE NEW AGREEMENT
No Public Comment was received from Shawn Moberg and Bielle Moore.
A motion was made by Councilmember Cruz, seconded by Councilmember Xavier, that this Resolution be Adopted. The motion carried by the following vote.
Aye: 3 - Xavier, Cruz, Ponce
Nay: 1 - Pabon-Alvarado
Absent: 1 - Pineda
PUBLIC HEARINGS
No items scheduled.
CITY COUNCIL DISCUSSION/CONSIDERATION
No items scheduled.
SUPPLEMENTAL MATERIALS (IF ANY)
22. 23-199 MATERIALS SUBMITTED AFTER PUBLICATION OF THE AGENDA WILL BE APPENDED AFTER THE COUNCIL MEETING. THIS IS NOT AN
ACTION ITEM BUT MERELY A MECHANISM FOR MATERIALS SUBMITTED
AFTER PUBLICATION OF THE AGENDA TO BE APPENDED TO THE PUBLISHED AGENDA AFTER THE COUNCIL MEETING.
MAYOR AND CITY COUNCIL REPORTS
City Councilmembers reported on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting.
City Councilmembers announced calendar of upcoming events and coordinated attendance; reported on local events attended since the last meeting.
A motion was made by Councilmember Pabon-Alvarado, seconded by Councilmember Cruz to schedule a discussion related to amending the FY 2023-25 Council Priority Workplan and explore adding an Ordinance amending the Elected Officials salaries. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
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A motion was made by Vice Mayor Ponce, seconded by Councilmember Cruz to schedule for an approval on a Proclamation to commemorate the success of the 2023 Cinco de Mayo Peace & Unity Parade Event on May 6, 2023; and to acknowledge the efforts of the Co-Chairs and Cinco de Mayo Event Committee members. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
ADJOURNMENT
Adjourned at 7:12 pm to the regular meeting on Monday, June 5, 2023 at 6:00 pm.
Respectfully Submitted,
____________________________
Dorothy Gantt, City Clerk
____________________________
Patricia Ponce, Vice Mayor