City Council
City of San Pablo
Meeting Agenda
Council Chambers
1000 Gateway Avenue
San Pablo, CA 94806
(510) 215-3000
www.SanPabloCA.gov
Mayor Abel Pineda
Vice Mayor Patricia Ponce
Councilmember Arturo Cruz
Councilmember Elizabeth Pabon-Alvarado
Councilmember Rita Xavier
City Council Chambers
Access the meeting remotely by using this URL
https://us02web.zoom.us/j/83708212256
6:00 PMTuesday, June 20, 2023
NOTICE:
Members of the public may attend the meeting in any following ways:
• In-person at the Council Chambers at 1000 Gateway Ave, San Pablo, CA (as well as any additional in -person location that may be listed above);
• By Zoom by visiting https://us02web.zoom.us/j/83708212256 ; or • By phone at 1-669-444-9171 or 1-669-900-6833 (San Jose); and entering Webinar ID: 837 0821 2256. • The public can also view the meeting during livestream online at https://sanpablo.legistar.com/Calendar.aspx If you are attending in-person, we ask that all cell phones be turned off or silenced during the meeting.
PUBLIC COMMENT:
At each meeting, the public has the opportunity to address the City Council on items appearing on the agenda and, for items not appearing on the agenda but within the purview of the City Council, during ORAL COMMUNICATIONS. Persons addressing the Council must limit their remarks to three (3) minutes unless an extension or decrease of time is set. As allowed by the Brown Act, the Mayor may limit the total time for public comments to facilitate the completion of business on the agenda. • IN-PERSON PUBLIC COMMENT:
Any person wishing to make such address Council should first complete and deliver a "Speaker Form" available at the speaker's podium and submit it to the City Clerk identifying the agenda item. The Mayor will invite you to speak at the appropriate time when the matter is being considered. • REMOTE PUBLIC COMMENT:
Members of the public participating remotely may provide public comment during the meeting in the following ways:
• Web: https://us02web.zoom.us/j/83708212256 (Participate via Zoom and “raise hand” by selecting the virtual hand icon in the Zoom platform when the item is called. City staff will activate the speaker ’s microphone when the speaker ’s name is called. The speaker will need to unmute themselves. Council will not consider comments made in the chat function of the Zoom platform.)
• Telephone: Dial Or by phone 1-669-444-9171 or 1-669-900-6833 (San Jose), Enter Webinar ID: 837 0821 2256 (press *9 to raise/lower hand; press *6 to mute/unmute)
June 20, 2023City Council Meeting Agenda
• WRITTEN PUBLIC COMMENT:
Public comments may also be submitted via email to CityClerk@SanPabloCA .gov. Each email must contain in the subject line "PUBLIC COMMENTS NOT ON THE AGENDA" [ or] "PUBLIC COMMENTS AGENDA ITEM No.__”. Written comments received by 12:00 noon on the day of the meeting will be provided in advance to the City Council and posted online with the agenda materials. During the meeting, the public may provide written public comments via email to CityClerk@SanPabloCA .gov. All written comments received after noon the day of the meeting will be read into the record before Council consideration of the item and will be limited to the same time allowed for other public comments. Comments that do not conform to the City Council's rules of decorum may be summarized rather than read verbatim.
Please note that all information provided in public comments including phone number called with, email addresses and any other personal information written or stated is subject to disclosure on the broadcast of the video- or tele-conferenced meeting.
AGENDA MATERIALS
Copies of this Agenda and non -exempt public records relating to an open session item on this Agenda will be available for public view at the City Clerk ’s Office, 1000 Gateway Avenue, San Pablo. The full agenda packet may also be viewed on the City website at
https://www.sanpabloca.gov/1400/City-CouncilLSA-Planning-Comm-AgendasMin AMERICANS WITH DISABILITIES ACT:
In accordance with the Americans with Disabilities Act and Brown Act, individuals with disabilities requiring reasonable accommodations, including auxiliary aids or services, in order to participate in the meeting should submit a completed Meeting Accommodation Request Form by email to CityClerk@SanPabloCA .gov, with “Accommodation Request” listed in the subject line of the email.
Alternatively, completed Meeting Accommodation Request Forms may be submitted to the City Clerk's Office at City Hall, 1000 Gateway Avenue, San Pablo, CA 94806. Meeting Accommodation Request Forms may be found at
https://www.sanpabloca.gov/DocumentCenter/View/15988/FRM-Meeting-Accommodation-Request-Form-FINAL - 020823, or requested by email to [email protected], or by phone at (510) 215-3000.
Meeting accommodation requests should be submitted to the City as soon possible. The City will attempt to resolve before the meeting begins all accommodation requests received by 10 a.m. on the day of the meeting.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
PUBLIC ANNOUNCEMENT
ROLL CALL
REMOTE PARTICIPATION UNDER AB 2449
Consider and take action on any request from a Councilmember to participate in a meting remotely due to Just Cause or Emergency Circumstances pursuant to AB 2449 (Government Code Section 54953(f)).
REPORT ON CLOSED SESSION
June 20, 2023City Council Meeting Agenda
ORAL COMMUNICATIONS
This is the time for comments on any item within the Council ’s subject matter jurisdiction, if such item is NOT listed on tonight ’s agenda. The Council may not engage in discussion or take action on any item that is not specifically listed on the agenda. Your item may be referred to city staff for investigation, report or placement on a future agenda. Persons addressing the Council are required to limit their remarks to three (3) minutes unless an extension or decrease of time is ordered. Please file your name and address with the City Clerk on forms available at the speaker’s podium.
CEREMONIAL MATTERS
INTRODUCTION OF NEW EMPLOYEES FOR APRIL 2023 - JUNE
2023
CITY MANAGER’S DEPARTMENT
· Leticia I. Miguel, Assistant City Clerk
COMMUNITY DEVELOPMENT DEPARTMENT
· Mario Santos-Davidson, Administrative Clerk I
COMMUNITY SERVICES DEPARTMENT
· Edgar Medina, Community Services Coordinator II
· Paola Cubias-Shirazi, Community Services Coordinator II
POLICE DEPARTMENT
· Jose Torres, Police Officer
· Brooke Kobold, Police Officer
PUBLIC WORKS/ENGINEERING DEPARTMENT
· Harry Mar, Associate Engineer
· Itzel Gomez, Environmental Program Analyst
· David Pruett, Maintenance Worker I
23-1141.
Recommendation: For Informational Purposes Only
PRESENTATIONS
No items scheduled.
CITY MANAGER REMARKS
CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
MINUTES
CONSIDER APPROVING MINUTES OF THE MEETINGS OF JUNE 05,
2023
CEQA: This is not a project as defined by CEQA.
23-2412.
Recommendation: Approve by Minute Order
PERIODIC REPORTS
June 20, 2023City Council Meeting Agenda
CONSIDER APPROVING VENDOR CHECK REGISTER REPORT FOR
THE MONTH OF MAY 2023
CEQA: This is not a project as defined by CEQA.
23-2483.
Recommendation: Approve by Minute Order
PROCLAMATIONS
CONSIDER APPROVING REQUEST FOR ISSUANCE OF A
PROCLAMATION TO COMMEMORATE THE SUCCESS OF THE 2023
CINCO DE MAYO PEACE & UNITY PARADE EVENT ON MAY 6, 2023;
AND TO ACKNOWLEDGE THE EFFORTS OF THE CO-CHAIRS AND
CINCO DE MAYO EVENT COMMITTEE MEMBERS TO BE
PRESENTED AT THE JULY 17, 2023 CITY COUNCIL MEETING
CEQA: This is not a project as defined by CEQA.
23-2324.
Recommendation: Approve by Minute Order
CONSIDER APPROVING REQUEST FOR ISSUANCE OF
PROCLAMATION FOR NATIONAL NIGHT OUT - AUGUST 1, 2023
CEQA: This is not a project subject to CEQA.
23-2695.
Recommendation: Approve by Minute Order
CITY COUNCIL AUTHORIZATION
CONSIDER RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A FIFTH AMENDMENT TO AN AGREEMENT WITH
CONTRA COSTA HEALTH SERVICES FOR A REGIONAL
COORDINATED OUTREACH, REFERRAL, AND ENGAGEMENT
(C.O.R.E.) HOMELESS OUTREACH TEAM TO IDENTIFY, ENGAGE
AND CONNECT PERSONS EXPERIENCING HOMELESSNESS TO
HEALTHCARE AND SOCIAL SERVICES, FOR A PERIOD OF THREE
YEARS, FROM JULY 1, 2023 THROUGH JUNE 30, 2026, IN AN
AMOUNT NOT TO EXCEED $340,127 OVER THE THREE-YEAR
AGREEMENT TERM
CEQA: This is not a project as defined by CEQA.
23-2256.
Recommendation: Adopt Resolution
June 20, 2023City Council Meeting Agenda
CONSIDER RESOLUTIONS (1) IMPLEMENTING THE FY 2023/2024
BUILDING, PLANNING, AND PUBLIC WORKS USER FEE
INCREASES THE CITY COUNCIL PREVIOUSLY DETERMINED
SHALL TAKE EFFECT ON JULY 1, 2023 BASED ON THE BUREAU
OF LABOR STATISTICS EMPLOYMENT COST INDEX, AND (2)
APPLYING THE WEST CONTRA COSTA TRANSPORTATION
ADVISORY COMMITTEE (WCCTAC) APPROVED INFLATIONARY
FACTOR INCREASES TO WCCTAC SUBREGIONAL
TRANSPORTATION MITIGATION PROGRAM (STMP) FEES
EFFECTIVE JULY 1, 2023 PURSUANT TO SECTION 15.62.040 OF
THE SAN PABLO MUNICIPAL CODE
CEQA: This action is not a project as defined by CEQA. CEQA Guidelines section 15378(b)(4) states that “project” does not include the creation of government funding mechanisms or other governmental fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.
23-2267.
Recommendation: Adopt Resolution
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A LEASE AND FULL-SERVICE
MAINTENANCE AGREEMENT WITH ECLIPSE OFFICE
TECHNOLOGY FOR THIRTEEN MULTI-FUNCTION
COPIER/PRINTERS AT AN APPROXIMATE 5-YEAR TOTAL COST OF
$307,260
CEQA: This is not a project as defined by CEQA
23-0558.
Recommendation: Adopt Resolution
CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE CITY
MANAGER TO EXECUTE FIVE YEAR “ON-CALL” AGREEMENTS
WITH DC ELECTRIC GROUP, INC. IN AN AMOUNT NOT TO EXCEED $150,000 ANNUALlY FOR ELECTRICIAN SERVICES, AND MCGUIRE & HESTER IN AN AMOUNT NOT TO EXCEED $50,000 ANNUALLY
FOR PLUMBING SERVICES; AND (2) REJECTING ALL BIDS FOR
“ON-CALL” TREE SERVICES AND AUTHORIZING THE CITY
MANAGER TO RE-ADVERTISE FOR SUCH SERVICES
CEQA: This is not a project subject to CEQA.
23-2359.
Recommendation: Adopt Resolution
June 20, 2023City Council Meeting Agenda
CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO
EXECUTE FIVE-YEAR ON-CALL AGREEMENTS WITH THE
FOLLOWING PROFESSIONAL SERVICE FIRMS IN THE
NOT-TO-EXCEED AMOUNTS LISTED BELOW: (A) AVILA PROJECT
MANAGEMENT: UP TO $50,000 ANNUALLY; (B) BELLECCI: UP TO $200,000 ANNUALLY; (C) BKF ENGINEERS: UP TO $100,000
ANNUALLY; (D) BSK ASSOCIATES: UP TO $125,000 ANNUALLY; (E) CHS CONSULTING GROUP: UP TO $75,000 ANNUALLY; (F)
CONSOR: UP TO $75,000 ANNUALLY; (G) CSG CONSULTANTS,
INC.: UP TO $50,000 ANNUALLY; (H) GEOCON CONSULTANTS,
INC.: UP TO $125,000 ANNUALLY; (I) GHD: UP TO $375,000
ANNUALLY; (J) HARRISON ENGINEERING, INC.: UP TO $75,000 ANNUALLY; (K) INTERFACE ENGINEERING: UP TO $50,00
ANNUALLY; (L) INSPECTION SERVICES, INC.: UP TO $50,000
ANNUALLY; (M) KENNEDY & ASSOCIATES: UP TO $50,000
ANNUALLY; (N) LCC ENGINEERING & SURVEYING, INC.: UP TO
$125,000 ANNUALLY; (O) LSA ASSOCIATES, INC. ASSOCIATES
INC.: $50,000 ANNUALLY; (P) NCE: $125,000 ANNUALLY; (Q) NINYO & MOORE: UP TO $175,000 ANNUALLY; (R) PARK ENGINEERING, INC. UP TO $75,000 ANNUALLY; (S) SNG & ASSOCIATES, INC.: UP TO $50,000 ANNUALLY; (T) TJKM TRANSPORTATION
CONSULTANTS: UP TO $75,000 ANNUALLY; (U) TOWNSEND
MANAGEMENT, INC.: UP TO $75,000 ANNUALLY; (V) WATEARTH, INC.: UP TO $125,000 ANNUALLY; AND (W) W-TRANS: UP TO
$75,000 ANNUALLY
CEQA: This is not a project subject to CEQA.
23-22810.
Recommendation: Adopt Resolution
June 20, 2023City Council Meeting Agenda
CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE CITY
MANAGER TO EXECUTE A FOURTH AMENDMENT WITH
GEOSYNTEC CONSULTANTS FOR ADDITIONAL SCOPE OF
ENGINEERING AND DESIGN CONSULTANT SERVICES IN THE
AMOUNT OF $67,968, FOR A TOTAL COMPENSATION UNDER THE
AGREEMENT AS AMENDED NOT TO EXCEED $479,858; (2)
INCREASING THE CITY MANAGER’S AUTHORIZATION FOR THE
AGREEMENT BY $60,000 FOR A TOTAL CONTRACT
AUTHORIZATION NOT TO EXCEED $495,283 INCLUDING ALL
PREVIOUSLY AUTHORIZED CONTINGENCY FUNDS; AND (3)
RE-ALLOCATING $60,000 FROM THE ENGINEERING &
ADMINISTRATION PROFESSIONAL SERVICES OPERATING
BUDGET TO THE SUTTER URBAN GREENING PROJECT (0300)
CEQA Compliance Statement
The Sutter Green Project is exempt under the California Environmental Quality Act (CEQA) as a funding action as it is not a project under CEQA nor an activity that may cause a direct or reasonably foreseeable indirect physical environment change pursuant to Public Resources Code section 21080(a) and 14 California Code of Regulations section 15002(d). Further, to the extent that funds are eventually used for a capital project, this project was assessed and determined to be Categorically Exempt under Section 15304(b)&(f), 15301(b)&(c), and 15302(c) of the CEQA regulations. The CEQA Notice of Exemption was filed at the Contra Costa County Clerk Office on January 31, 2022. 23-25811.
Recommendation: Adopt Resolution
June 20, 2023City Council Meeting Agenda
CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTING
SERVICES AGREEMENT WITH CONSOR NORTH AMERICA
INCORPORATED (CONSOR) FOR CONSTRUCTION MANAGEMENT
FOR THE RUMRILL BOULEVARD COMPLETE STREETS PROJECT
TO INCREASE COMPENSATION BY AN AMOUNT OF UP TO
$100,000, FOR A NEW TOTAL COMPENSATION UNDER THE
AGREEMENT NOT TO EXCEED OF $1,451,476, WITH A TOTAL
AUTHORIZATION NOT TO EXCEED THE NEW TOTAL OF
$1,586,624; AND (2) RE-APPROPRIATING $100,000 TO FUND THE
ADDITIONAL AUTHORIZATION
CEQA:
The Rumrill Boulevard Complete Streets Project is categorically exempt under the California Environmental Quality Act (CEQA), Section 15301, Existing Facilities (Class 1) of the CEQA Regulations, on the basis that the project involves repair and minor alteration to the existing public streets, sidewalks, gutters, and similar facilities. The Notice of Exemption was filed and recorded with the Contra Costa County Clerk on January 7, 2018. Moreover, since the project is also receiving federal funding, the project was also determined to be categorically exempt under the National Environmental Policy Act (NEPA), Section 23 CFR 771.117 (c)(3). The Notice of Exemption for NEPA was filed on March 14, 2018 by the California Department of Transportation (Caltrans). 23-25612.
Recommendation: Adopt Resolution
CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A MAINTENANCE AND TRADE SERVICES AGREEMENT
WITH KARLA’S JANITORIAL & SUPPLIERS LLC FOR JANITORIAL
SERVICES FOR CITYWIDE BUILDING FACILITIES IN AN AMOUNT
NOT TO EXCEED $223,772 PER YEAR, AND A TOTAL
AUTHORIZATION AMOUNT NOT TO EXCEED $1,118,860 OVER THE
FIVE-YEAR TERM
CEQA: This is not a project as defined by CEQA.
23-26613.
Recommendation: Adopt Resolution
June 20, 2023City Council Meeting Agenda
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE A FIRST AMENDMENT TO AN
AGREEMENT WITH PUBLIC SAFETY FAMILY COUNSELING
GROUP, INC. TO ADD UP TO $94,576 IN COMPENSATION FOR
THREE ADDITIONAL YEARS OF SERVICES RELATED TO 24/7/365
CRITICAL INCIDENT STRESS MANAGEMENT, FOR A TOTAL
NOT-TO-EXCEED AMOUNT OF $120,576 OVER THE FIVE-YEAR
TERM
CEQA: This is not a project as defined by CEQA.
23-23714.
Recommendation: Adopt Resolution
PUBLIC HEARINGS
CONDUCT PUBLIC HEARING AND CONSIDER A RESOLUTION
APPROVING A CONDITIONAL USE PERMIT AND A
DETERMINATION OF PUBLIC CONVENIENCE OR NECESSITY TO
ALLOW ON-SITE BEER AND WINE SALES FOR AN EXISTING
RESTAURANT LOCATED AT 13830 SAN PABLO AVENUE, SUITES H
& I, APN: 411-340-038
CEQA: This project is categorically exempt under the California Environmental Quality Act, Section 15301, Existing Facilities, Class 1.
This Class applies to existing structures, such as the commercial building where the restaurant is currently located.
23-22415.
Recommendation: Conduct public hearing; adopt Resolution
CONDUCT PUBLIC HEARING AND CONSIDERING ADOPTING
RESOLUTION (1) CONFIRMING THE DIAGRAM AND ASSESSMENTS
AS SET FORTH IN THE ENGINEER’S REPORT WITHIN THE SAN
PABLO STREET LIGHTING AND LANDSCAPE ASSESSMENT
DISTRICT NO. 1982-1 FOR FISCAL YEAR 2023/24; (2) DIRECTING
THE CITY CLERK TO FILE DIAGRAM AND ASSESSMENTS WITH
THE COUNTY AUDITOR NO LATER THAN AUGUST 10, 2023; AND
(3) LEVYING ASSESSMENTS
CEQA: This is not a project subject to CEQA
23-25916.
Recommendation: Conduct public hearing; adopt Resolution
ORDINANCES
No items scheduled.
CITY COUNCIL DISCUSSION/CONSIDERATION
June 20, 2023City Council Meeting Agenda
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE AMENDED EMPLOYMENT AGREEMENTS WITH CITY
ATTORNEY, TERESA STRICKER, EFFECTIVE APRIL 19, 2023, AND CITY MANAGER, MATT RODRIGUEZ, EFFECTIVE JUNE 20, 2023
23-24917.
Recommendation: Recommend Adoption of Resolution
CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO EXECUTE SIDE LETTERS /
MODIFICATIONS TO MEMORANDA OF UNDERSTANDING, TERMS
OF EMPLOYMENT AND SCHEDULE OF BENEFITS FOR THE
PERIOD JULY 1, 2022 TO JUNE 30, 2027 FOR THE FOLLOWING
GROUPS: ASSOCIATION OF INTERMEDIATE EMPLOYEES, SAN
PABLO POLICE EMPLOYEES ASSOCIATION, SAN PABLO POLICE
EMPLOYEES ASSOCIATION (MANAGEMENT UNIT), DIVISION
MANAGERS, CONFIDENTIAL EMPLOYEES, EXECUTIVE
MANAGEMENT, AND CONTRACT EMPLOYEES, IN COMPLIANCE
WITH CHANGES IN CALIFORNIA LAW EFFECTIVE JANUARY 1,
2023
CEQA: This is not a project within the meaning of CEQA. 23-25218.
Recommendation: Adopt Resolution
SUPPLEMENTAL MATERIALS (IF ANY)
MATERIALS SUBMITTED AFTER PUBLICATION OF THE AGENDA
WILL BE APPENDED AFTER THE COUNCIL MEETING. THIS IS NOT
AN ACTION ITEM BUT MERELY A MECHANISM FOR MATERIALS
SUBMITTED AFTER PUBLICATION OF THE AGENDA TO BE
APPENDED TO THE PUBLISHED AGENDA AFTER THE COUNCIL
MEETING.
23-24219.
MAYOR AND CITY COUNCIL ASSIGNMENTS REPORTS
(Approved by Resolution 2022-013)
Informational reports from Councilmember representatives to the following committees, commissions and organizations; brief reports on meetings attended at the expense of the City or Agency, as required by Government Code section 53232.3(d) (AB 1234); and other reports regarding items of general interest to the City Council. The City Council may take action on other items of interest that are specifically agendized herein:
(a) Mayor Abel Pineda
Memberships: Contra Costa County Mayors Association (Primary); West County Mayors & Supervisors Association (Primary); West County Integrated Waste Management /RecycleMore JAP (Alternate); West Contra Costa Transportation Advisory Committee (Alternate);
Standing Committees: Community Services
Ad-Hoc Subcommittees: Casino San Pablo /Lytton Tribe; Smart 5G Policy Projects; City's 75th Anniversary Celebration
June 20, 2023City Council Meeting Agenda
(b) Vice Mayor Patricia Ponce
Memberships: Contra Costa Mayors' Conference (Alternate); West Contra Costa Mayors & Supervisors Association (Alternate); League of California Cities East Bay League Division (Alternate); MACE Clean Energy Board of Directors (Primary); San Pablo Economic Development Corporation Board of Directors (City Council Appointee); San Pablo-Manzanillo Future Board Member Designation (Primary); Standing Committees: Budget, Fiscal & Legislative; Economic Development, Housing & Project Management Ad-Hoc Subcommittees: Casino San Pablo /Lytton Tribe; San Pablo 75th Anniversary Celebration; City Attorney Employment Agreement
(c) Councilmember Arturo Cruz
Memberships: Association of Bay Area Governments (Alternate); San Pablo Community Grant Foundation Board (Member)
Standing Committees: Budget, Fiscal & Legislative; Public Safety Ad-Hoc Subcommittees: City Attorney Employment Agreement (d) Councilmember Elizabeth Pabon-Alvarado
Memberships: MACE Clean Energy Board of Directors (Alternate) Standing Committees: Budget, Fiscal & Legislative; Public Safety Ad-Hoc Subcommittees: City Attorney Employment Agreement (e) Councilmember Rita Xavier
Memberships: Association of Bay Area Governments (Primary); League of CA Cities East Bay League Division (Primary); San Pablo Community Grant Foundation (Member); West County Integrated Waste Management/RecycleMore JAP Authority (Primary); West Contra Costa Transportation Advisory Committee (Primary)
Standing Committees: Public Safety; Public Health
Ad-Hoc Subcommittees: None
ADJOURNMENT
Adjourn to Monday, July 17, 2023 at 6:00 pm.