Resolution 2023-### Page 1
RESOLUTION 2023-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING
THE CITY MANAGER TO EXECUTE A FIRST AMENDMENT TO AN AGREEMENT WITH PUBLIC SAFETY FAMILY COUNSELING GROUP, INC. TO ADD UP TO $94,576 IN FUNDING FOR THREE ADDITIONAL YEARS OF SERVICES RELATED TO 24/7/365
CRITICAL INCIDENT STRESS MANAGEMENT , FOR A TOTAL NOT -TO- EXCEED AMOUNT OF $120,576 OVER THE FIVE-YEAR TERM.
WHEREAS, Establish Emergency Response and Recovery is a priority goal under the FY 2023/25 City Council Priority Workplan, effective May 1, 2023;
WHEREAS; in 2019, following the sudden and unexpected loss of life of a Police Department staff member , the Police Department needed specialized resources which had experience in law enforcement related trauma;
WHEREAS, counselors from the Psychological Services Group, now Public Safety Family Counseling Group (PSFC), were utilized during the recovery process. PSFC counselors maintained a presence and offered support for grieving staff which proved invaluable;
WHEREAS, on May 20, 2020, the San Pablo City Council approved resolution 2020-046 authorizing the Police Department to enter in an agreement with PSF C for 24/7/365 critical incident stress management. This agreement was renewed in November 2021 and is set to expire June 30, 2023;
WHEREAS, the Police Department wishes to extend that agreement for an additional three years and add up to $94,576 in additional funding for the additional years, for a total cost over the five-year term not to exceed $120,576;
WHEREAS, under the proposed amendment, t he base service for the additional three years is $47,288;
WHEREAS, the amendment also provides for additional potential costs capped at $94,576 over the three additional years for any unanticipated critical incident that would necessitate hourly rate counseling services for staff beyond the 60 hours of service included annually within the base fee;
WHEREAS, the annual expense of Public Safety Family Counseling services will be allocated and budgeted as a recurring annual operating expense;
WHEREAS, funding for fiscal year 23/24 is b udgeted in the Police Department’s Departmental Budget (100- 2110-43600); funding for succeeding years is subject to funding availability.;
Resolution 2023-### Page 2
WHEREAS, consultant services are typically exempted from formal bidding requirements under Section 3.16.110(A) of the Municipal Code, but follow a request for proposal format pursuant to the City’s Purchasing Policy. When the original contract was put into place, the City Council waived bidding and proposal requirements per 3.16.110 of the San Pablo Municipal Code because there was an emergency need for these critical services to ensure first responder wellness and the service was only available from PSFC;
WHEREAS, this year, the San Pablo Police Department researched other potential vendors for similar services and has not been able to find another vendor to reliably deliver similar 24/7/365 Critical Incident Stress Management (CISM) consultation and response services to meet the agency’s specific operational needs; WHEREAS, for that reason, City Council finds that the public interest is best served by amending the current agreement with PSFC, the sole source provider of these critical services, to extend those services for another three years;
NOW, THEREFORE, BE IT RESOLVED that the City C ouncil of the City of San Pablo hereby authorizes the City Manager to enter into a first amendment to an agreement with Public Safety Family Counseling to add up to $94,576 in compensation for three additional years of services related to 24/7/365 critical incident stress management, for a total cost not to exceed $120,576 over the five-year term of the agreement.
* * * * * *
ADOPTED this 20
th day of June 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS: None
ATTEST: APPROVED:
_______________________________ _______________________________ Dorothy Gantt, City Clerk Abel Pineda, Mayor