RESOLUTION 2020- 046
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO APPROVING APPROPRIATION OF $ 12, 000 FROM SUPPLEMENTAL LAW ENFORCEMENT SERVICES GRANT REVENUES TO SPENDABLE ACCOUNTS. IN THE POLICE DEPARTMENT' S GENERAL FUND BUDGET ( 100-2110-43600) FORSERVICEAGREEMENTWITH PYSCHOLOGICAL
SERVICES GROUP TO PROVIDE CONSULTINGSERVICESRELATED
TO 24/ 7/ 365 CRITICALINCIDENTSTRESSMANAGEMENTOF $ 12,
000 WHEREAS, ImprovePublic
Safety, Prioritize ProgressiveTraining, and Build a HealthyCommunityare adopted policy itemsunder the FY 2019- 21 CityCouncilPriorityWorkplan, as amendedApril 6, 2020; WHEREAStheSan
Pablo PoliceDepartmentrecognizesthe need to supportstaff dueto the uniquejobstressexperiencedin Law Enforcement; WHEREAS, the structure of shiftwork, fatigue, and overallstress greatlyimpacts Police Departmentstaffs ability to performon thejob andto survivethe careerlong- term. This stressputs policeofficersat increasedrisk forphysical and emotionaltrauma leadingto impactfulhealth concerns; WHEREAS, due to
the immediacyandstressof losingan officerin September2019, staffneeded specializedresourceswhich had experience in Law Enforcement relatedtrauma; WHEREAS, PsychologicalServices
Group ( PSG) counselorswere called and respondedand remained a presenceat thePolice Departmentto attend every patrolbriefing and offer support to the officers andfamiliesimpacted; WHEREAS, the San Pablo PoliceDepartmentwishes to enter into a service agreementwhichwould incorporate the servicesalready deliveredduring the September2019 eventand to provideadditionalfirstresponderspecializedsupportand short- term individualcrisis intervention.
Additionally, PSG will have an opportunityto provideon - goingtraining, oversightand consultation .to the Police Department's Peer Support Teamincludingassisting in program development, teamselection, professional oversightof team operations; WHEREAS, Staff recommends
the consultingservices fromPSG, ( delivered and to be delivered) be exemptedfrom Citybidding and consultantproposalrequirementsper section 3. 16. 110 of the San PabloMunicipalCode as follows: C. SoleSource Contracts. 1. Sole source
contractsshall be , excepted from the formal and informalbidding requirementsof this chapter. A sole source contractshall exist where the city' s requirementscan be met only by a singlepatentedarticleor process, or whenthere is only one feasiblesourcethat meets the city' s requirements.. . Resolution2020-046
D. Emergency. When an emergency requires the immediate procurement of supplies, equipment or services, such procurements are exempted from the formal and informal bid requirements of this chapter. For the purposes of this section, an emergency shall be deemed to exist only if. ... 4). An essential departmental operation affecting the public health, welfare or safety would be greatly hampered if the prescribed purchase would cause an undue delay in the procurement of the needed item.
Further, competitive bidding requirements may be dispensed if the public interest is better served by doing so, as where competitive bidding would not produce an advantage.
Graydon v. Pasadena Redevelopment Agency ( 1980) 104 Cal.App. 3d 631; Los Angeles DredgingCo. v. LongBeach (1930) 210Cal.348.) The exception may be invoked where the product or service contracted for is of unique value and may not be obtained elsewhere Hodgeman v. City of San Diego ( 1942) 53 Cal. App. 2d 610, 618).
Acquisition pursuant to the sole source and emergency justification are met because the services required to satisfy the City's specific operational needs as it relates to counseling and consultant services for employee wellness specific to first responders is only available from the Psychological Services Group and was needed on an emergency basis in September 2019. The San Pablo Police Department has not been able to find another vendor to reliably deliver similar 24/7/365 Critical Incident Stress Management ( CISM) consultation and response services to meet the agency' s specific operational needs; WHEREAS, the cost of a one- year service agreement with Psychological Services Group is $ 12,000. This contract commences on July 1, 2019 and shall continue through June 30, 2020;
WHEREAS, the Police Department proposes to appropriate $ 12, 000 in Supplemental Law Enforcement Grant funds for the expenditure. Supplemental Law Enforcement Services Grant Fund ( 210) has an available fund balance of $ 560, 215 for appropriation; and
WHEREAS, the Supplemental Law Enforcement Services Grant ( SLESF) is a mandated grant as defined by Government Code 30061( b)(3)(i) wherein the County shall remit at minimum $ 100,000 annually to be spent on frontline law enforcement. Grant revenues have accumulated and are available for appropriation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo hereby:
1. Appropriates $ 12, 000 from fund balance in the Supplemental Law Enforcement Services Grant Fund ( 210- 0000- 00000) to account 100-2110-43600; 2. Approvesthe spendingfor a one- yearserviceagreementwith PsychologicalServices Groupto deliver 24/ 7/ 365 CriticalIncidentStressManagementCISM) consultationand responseservices; and 3. Waives formal
biddingrequirementsfor the reasons set forthabove. Resolution2020-046
ADOPTED this 201hday of April, 2020, by the following votes:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST:
LaTanya sher, Acti g Deputy City Clerk
Kinney, Pineda, Xavier, Pabon- Alvarado
and Cruz
None
None
None
APPROVED:
6"
Arturo M. Cruz, May
Resolution 2020- 046 Page 3