Resolution 2023-### Page 1
RESOLUTION 2023-###
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) WAIVING
COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CONSTRUCTION SERVICES CONTRACT FOR THE FY 22-23
CITYWIDE SLURRY SEAL PROJECT WITH DOOLITTLE CONSTRUCTION LLC TO
ADD CRACK SEALING SERVICES, INCREASE AUTHORIZATION UNDER THE AGREEMENT BY $298,326. 16, INCLUDING AN ADDITIONAL $10,000 IN
CONTINGENCY FUNDS, FOR A NEW TOTAL AUTHORIZATION UNDER THE CONTRACT AS AMENDED NOT TO EXCEED $1,151,328.16; AND (2) APPROPRIATING SB1 RMRA FUNDS IN THE AMOUNT OF $298,326.16 TO THE CITYWIDE SLURRY SEAL PROJECT (0602) FOR THE ADDITIONAL WORK.
WHEREAS, the FY22-23 Citywide Slurry Seal Project is an intermediate sized City project that proposes to restore pavement wearing surface to nearly 80 City Streets, while maintaining a high Pavement Condition Index; and
WHEREAS, Crack Sealing is an essential preliminary task to perform Slurry Seal Pavement repair to ensure longevity of the slurry seal work , thereby lowering long term costs to the City; and
WHEREAS, the project was intended to have Crack Seal work perfo rmed by City Staff prior to notice of proceed to the contractor; and
WHEREAS, said Crack Seal work was unperformed due to excessive winter rain and low temperatures, and lack of available staff when temperatures became conducive to perform work; and
WHEREAS, Slurry Seal pavement repairs are fundamental to a maintain high Pavement Condition Index to qualify for Metropolitan Transportation Commission funding; and
WHEREAS, the FY22 -23 Citywide Slurry Seal Project was approved through Resolution 2023-044 and adopted on April 3 , 2023, the City Council of City authorized the City Manager to enter into an agreement with Doolittle Construction in an amount not to exceed $853,002, including $111,261.50 in contingency funds; and
WHEREAS, in June 2023 staff became aware of the lack of available staff to perform the crack seal work at acceptable temperature levels and the City requested that Doolittle provide a quote to incorporate Crack Sealing into the Scope of work for the Slurry Seal Project; and
WHEREAS, in July 2023, the City received a quote for the additional work; and
Resolution 2023-### Page 2
WHEREAS, the quoted work was within the average cost of crack sealing of the previously discarded bids which included crack sealing as a bid alternatives, and with the additional scope added to the Doolittle agreement, the total project cost is $300,000 less than the lowest previously discarded bid that included crack sealing, thus the quoted work is competitive with previous bids in cost; and
WHEREAS, given the reasonableness of the price provided by Doolittle for the crack sealing work, the importance to the Cit y of improving and maintaining the City’s existing PCI and the longevity of the slurry seal project , the need to complete the slurry seal in neighborhoods around schools prior to the August 15 th start date of the upcoming
school year, and staff’s unavailability to perform the crack sealing as originally planned, the City Council determines that waiving competitive bidding and authorizing the award of the crack seal ing work to Doolittle best serves the public interest. See Graydon v.
Pasadena (1980) 104 Cal.App.3d 631.
NOW, THEREFORE, BE IT RESOLVED that the City Council waives competitive bidding and authorizes the City Manager to enter into a F irst Amendment to Agreement for Construction for the FY 22-23 Citywide Slurry Seal Project with Doolittle Construction, in a form to be approved by the City Attorney, to add crack sealing to the scope of work and add funds in an amount not to exceed $288,326.16, including $10,000 in contingency funds, from SB1 RMRA funds shown below , for a new total authorization under the contract as amended not to exceed $1,151,328.16, including all contingency funds.
BE IT FURTHER RESOLVED that the City Council appropriates the following funds for the purpose funding the additional work authorized under this resolution:
Fund Name Amount Appropriate to Account
Number/Task Code
SB1 RMRA $298,326.16 320-0602-43601-SB1223
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings.
Resolution 2023-### Page 3
**********
Adopted this 17th day of July, 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
___________________________________ ________________________________ Dorothy Gantt, City Clerk Abel Pineda, Mayor