DRAFT Minutes of the Meeting of June 20, 2023 Page 1
DRAFT Minutes of the Regular Meeting of the San Pablo City Council
Tuesday, June 20, 2023
CALL TO ORDER
The meeting was called to order at 6:00 pm in the Council Chambers.
PLEDGE OF ALLEGIANCE
Vice Mayor Ponce led the Pledge of Allegiance to the Flag.
PUBLIC ANNOUNCEMENT
City Clerk Gantt announced ways in which members of the public may participate in the Council meeting via in-person or remote.
ROLL CALL
Present 4 Vice Mayor Patricia Ponce, and Councilmembers Arturo Cruz (participated remotely), Elizabeth Pabon-Alvarado and Rita Xavier.
Absent 1 Mayor Abel Pineda
Staff and Elected Officials Present: City Manager, Matt Rodriguez City Attorney, Teresa Stricker
Police Captain Brian Bubar
Human Resources Manager, Alicia Platt
City Treasurer, Viviana Toledo
City Clerk, Dorothy Gantt
Assistant City Clerk, Leticia I. Miguel
CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCILMEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449 (GOVERNMENT CODE SECTION 54953(f)).
City Attorney Stricker announced that the item is on the agenda as a placeholder that allows members of the Council to participate remotely pursuant to AB 2449. There were no such announcements.
REPORT ON CLOSED SESSION
No Closed Session.
ORAL COMMUNICATIONS
Public Comment was received by Cordell Hindler
CEREMONIAL MATTERS
1. 23-114 INTRODUCTION OF NEW EMPLOYEES FOR APRIL 2023 – JUNE 2023 CITY MANAGER’S DEPARTMENT
· Leticia I. Miguel, Assistant City Clerk
COMMUNITY DEVELOPMENT DEPARTMENT
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· Mario Santos-Davidson, Administrative Clerk I
COMMUNITY SERVICES DEPARTMENT
· Edgar Medina, Community Services Coordinator II
· Paola Cubias-Shirazi, Community Services Coordinator II
POLICE DEPARTMENT
· Jose Torres, Police Officer
· Brooke Kobold, Police Officer
PUBLIC WORKS/ENGINEERING DEPARTMENT
· Harry Mar, Associate Engineer
· Itzel Gomez, Environmental Program Analyst
· David Pruett, Maintenance Worker I
Presented.
PRESENTATIONS
No items scheduled.
CITY MANAGER REMARKS
City Manager Rodriguez made the following announcements:
• Commended Community Services Department for successfully launching and re- instituted Movies Under the Stars Program at the Community Center, with five scheduled movies under the night, the first started on June 16, 2023 and next movie is scheduled for June 30, 2023.
• Commended Community Services Department who are planning the upcoming 4th of July, 2023 Multicultural Celebration event. This year, there will be live music show, and carnival games and new this year, there will be an aerial light show instead of a traditional firework show.
• Dumpster Day is scheduled for Saturday, July 8, 2023
• CalTrans is planning to close all lanes in one direction of I-80 for all four weekends this summer in Western Contra Costa County. The 2023 shutdowns are due to CalTrans construction improvements This will affect all eastbound lanes starting Friday, July 21, 2023, 9:00 pm – Monday, July 24, 2023, 5:00 am, Friday, August 4, 2023, 9:00 pm – Monday, August 7, 2023 5:00 am, Friday, August 18, 2023, 9:00 pm – August 21, 2023, 5:00 am.
CONSENT CALENDAR
AMENDMENT OF CONSENT CALENDAR
Items 6, 10, 11 were removed from the Consent Calendar to Items Removed From Consent Calendar
Approval of the Consent Calendar
A motion was made by Councilmember Pabon-Alvarado, seconded by Councilmember Cruz, to Approve the Consent Calendar with the exception of Items No. 6, 10, and 11. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
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MINUTES
2. 23-241 CONSIDER
APPROVING MINUTES OF THE MEETING OF JUNE 05, 2023
Approved as Submitted on the Consent Calendar.
PERIODIC REPORTS
3. 23-248 CONSIDER APPROVING VENDOR CHECK REGISTER REPORT FOR THE MONTH OF MAY 2023
Approved as Submitted on the Consent Calendar.
PROCLAMATIONS
4. 23-232 CONSIDER APPROVING REQUEST FOR ISSUANCE OF A
PROCLAMATION TO COMMEMORATE THE SUCCESS OF THE 2023 CINCO DE MAYO PEACE & UNITY PARADE EVENT ON MAY 6, 2023; AND TO ACKNOWLEDGE
THE EFFORTS OF THE CO-CHAIRS AND CINCO DE MAYO EVENT COMMITTEE MEMBERS TO BE PRESENTED AT THE JULY 17, 2023 CITY COUNCIL MEETING
Approved as Submitted on the Consent Calendar.
5. 23-269 CONSIDER APPROVING REQUEST FOR ISSUANCE OF PROCLAMATION FOR NATIONAL NIGHT OUT - AUGUST 1, 2023
Approved as Submitted on the Consent Calendar.
CITY COUNCIL AUTHORIZATION
Item 6. was removed from the Consent Calendar to Items Removed from the Consent Calendar
7. 23-226 CONSIDER RESOLUTIONS (1) IMPLEMENTING THE FY 2023/2024
BUILDING, PLANNING, AND PUBLIC WORKS USER FEE INCREASES THE CITY COUNCIL PREVIOUSLY DETERMINED SHALL TAKE EFFECT ON JULY 1, 2023
BASED ON THE BUREAU OF LABOR STATISTICS EMPLOYMENT COST INDEX, AND (2) APPLYING THE WEST CONTRA COSTA TRANSPORTATION ADVISORY
COMMITTEE (WCCTAC) APPROVED INFLATIONARY FACTOR INCREASES TO
WCCTAC SUBREGIONAL TRANSPORTATION MITIGATION PROGRAM (STMP) FEES EFFECTIVE JULY 1, 2023 PURSUANT TO SECTION 15.62.040 OF THE SAN
PABLO MUNICIPAL CODE
Adopted.
Enactment No: RES 2023-093
Enactment No: RES 2023-094
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8. 23-055 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY
MANAGER TO ENTER INTO A LEASE AND FULL-SERVICE MAINTENANCE
AGREEMENT WITH ECLIPSE OFFICE TECHNOLOGY FOR THIRTEEN MULTI- FUNCTION COPIER/PRINTERS AT AN APPROXIMATE 5-YEAR TOTAL COST OF $307,260
Adopted.
Enactment No: RES 2023-095
9. 23-235 CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE CITY MANAGER TO EXECUTE FIVE YEAR “ON-CALL” AGREEMENTS WITH DC ELECTRIC GROUP, INC. IN AN AMOUNT NOT TO EXCEED $150,000 ANNUALLY
FOR ELECTRICIAN SERVICES, AND MCGUIRE & HESTER IN AN AMOUNT NOT TO EXCEED $50,000 ANNUALLY FOR PLUMBING SERVICES; AND (2) REJECTING ALL BIDS FOR “ON-CALL” TREE SERVICES AND AUTHORIZING THE CITY MANAGER
TO RE-ADVERTISE FOR SUCH SERVICES
Adopted.
Enactment No: RES 2023-096
Items 10 and 11 were removed from the Consent Calendar to Items Removed from the Consent Calendar
12. 23-256 CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO THE CONSULTING SERVICES
AGREEMENT WITH CONSOR NORTH AMERICA INCORPORATED (CONSOR) FOR
CONSTRUCTION MANAGEMENT FOR THE RUMRILL BOULEVARD COMPLETE
STREETS PROJECT TO INCREASE COMPENSATION BY AN AMOUNT OF UP TO $100,000, FOR A NEW TOTAL COMPENSATION UNDER THE AGREEMENT NOT TO EXCEED OF $1,451,476, WITH A TOTAL AUTHORIZATION NOT TO EXCEED THE NEW TOTAL OF $1,586,624; AND (2) RE-APPROPRIATING $100,000 TO FUND THE
ADDITIONAL AUTHORIZATION
Adopted.
Enactment No: RES 2023-097
13. 23-266 CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A MAINTENANCE AND TRADE SERVICES AGREEMENT WITH KARLA’S
JANITORIAL & SUPPLIERS LLC FOR JANITORIAL SERVICES FOR CITYWIDE BUILDING FACILITIES IN AN AMOUNT NOT TO EXCEED $223,772 PER YEAR, AND A TOTAL AUTHORIZATION AMOUNT NOT TO EXCEED $1,118,860 OVER THE FIVE-
YEAR TERM
Adopted.
Enactment No: RES 2023-098
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14. 23-237 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY
MANAGER TO EXECUTE A FIRST AMENDMENT TO AN AGREEMENT WITH PUBLIC SAFETY FAMILY COUNSELING GROUP, INC. TO ADD UP TO $94,576 IN
COMPENSATION FOR THREE ADDITIONAL YEARS OF SERVICES RELATED TO 24/7/365 CRITICAL INCIDENT STRESS MANAGEMENT, FOR A TOTAL NOT-TO- EXCEED AMOUNT OF $120,576 OVER THE FIVE-YEAR TERM
Adopted.
Enactment No: RES 2023-099
Items Removed From Consent Calendar
6. 23-225 CONSIDER RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A FIFTH AMENDMENT TO AN AGREEMENT WITH CONTRA COSTA HEALTH
SERVICES FOR A REGIONAL COORDINATED OUTREACH, REFERRAL, AND ENGAGEMENT (C.O.R.E.) HOMELESS OUTREACH TEAM TO IDENTIFY, ENGAGE
AND CONNECT PERSONS EXPERIENCING HOMELESSNESS TO HEALTHCARE AND SOCIAL SERVICES, FOR A PERIOD OF THREE YEARS, FROM JULY 1, 2023 THROUGH JUNE 30, 2026, IN AN AMOUNT NOT TO EXCEED $340,127 OVER THE
THREE-YEAR AGREEMENT TERM
City Manager Rodriguez responded to questions from Councilmembers.
No Public Comment was received.
A motion was made by Councilmember Cruz, seconded by Councilmember Pabon- Alvarado, that this Resolution be Adopted. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
Enactment No: RES 2023-100
10. 23-228 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO EXECUTE FIVE-
YEAR ON-CALL AGREEMENTS WITH THE FOLLOWING PROFESSIONAL SERVICE FIRMS IN THE NOT-TO-EXCEED AMOUNTS LISTED BELOW: (A) AVILA PROJECT MANAGEMENT: UP TO $50,000 ANNUALLY; (B) BELLECCI: UP TO $200,000 ANNUALLY; (C) BKF ENGINEERS: UP TO $100,000 ANNUALLY; (D) BSK ASSOCIATES: UP TO $125,000 ANNUALLY; (E) CHS CONSULTING GROUP: UP TO $75,000 ANNUALLY; (F) CONSOR: UP TO $75,000 ANNUALLY; (G) CSG CONSULTANTS, INC.: UP TO $50,000 ANNUALLY; (H) GEOCON CONSULTANTS, INC.: UP TO $125,000 ANNUALLY; (I) GHD: UP TO $375,000 ANNUALLY; (J) HARRISON ENGINEERING, INC.: UP TO $75,000 ANNUALLY; (K) INTERFACE ENGINEERING: UP TO $50,00 ANNUALLY; (L) INSPECTION SERVICES, INC.: UP TO $50,000 ANNUALLY; (M) KENNEDY & ASSOCIATES: UP TO $50,000 ANNUALLY; (N) LCC ENGINEERING & SURVEYING, INC.: UP TO $125,000 ANNUALLY; (O) LSA ASSOCIATES, INC. ASSOCIATES INC.: $50,000 ANNUALLY; (P) NCE: $125,000 ANNUALLY; (Q) NINYO & MOORE: UP TO $175,000 ANNUALLY; (R) PARK DRAFT Minutes of the Meeting of June 20, 2023 Page 6
ENGINEERING, INC. UP TO $75,000 ANNUALLY; (S) SNG & ASSOCIATES, INC.: UP TO $50,000 ANNUALLY; (T) TJKM TRANSPORTATION CONSULTANTS: UP TO $75,000 ANNUALLY; (U) TOWNSEND MANAGEMENT, INC.: UP TO $75,000 ANNUALLY; (V) WATEARTH, INC.: UP TO $125,000 ANNUALLY; AND (W) W-TRANS:
UP TO $75,000 ANNUALLY
City Manager Rodriguez responded to questions from Councilmembers.
No Public Comment was received.
A motion was made by Councilmember Cruz, seconded by Councilmember Pabon- Alvarado, that this Resolution be Adopted. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
Enactment No: RES 2023-101
11. 23-258 CONSIDER ADOPTING RESOLUTION (1) AUTHORIZING THE CITY
MANAGER TO EXECUTE A FOURTH AMENDMENT WITH GEOSYNTEC
CONSULTANTS FOR ADDITIONAL SCOPE OF ENGINEERING AND DESIGN CONSULTANT SERVICES IN THE AMOUNT OF $67,968, FOR A TOTAL
COMPENSATION UNDER THE AGREEMENT AS AMENDED NOT TO EXCEED $479,858; (2) INCREASING THE CITY MANAGER’S AUTHORIZATION FOR THE AGREEMENT BY $60,000 FOR A TOTAL CONTRACT AUTHORIZATION NOT TO EXCEED $495,283 INCLUDING ALL PREVIOUSLY AUTHORIZED CONTINGENCY FUNDS; AND (3) RE-ALLOCATING $60,000 FROM THE ENGINEERING &
ADMINISTRATION PROFESSIONAL SERVICES OPERATING BUDGET TO THE SUTTER URBAN GREENING PROJECT (0300)
City Manager Rodriguez responded to questions from Councilmembers.
No Public Comment was received.
A motion was made by Councilmember Cruz, seconded by Councilmember Xavier, that this Resolution be Adopted. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
Enactment No: RES 2023-102
PUBLIC HEARINGS
15. 23-224 CONDUCT PUBLIC HEARING AND CONSIDER A RESOLUTION
APPROVING A CONDITIONAL USE PERMIT AND A DETERMINATION OF PUBLIC
CONVENIENCE OR NECESSITY TO ALLOW ON-SITE BEER AND WINE SALES FOR AN EXISTING RESTAURANT LOCATED AT 13830 SAN PABLO AVENUE, SUITES H & I, APN: 411-340-038
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Sandra Castaneda Marquez, Associate Planner, Community & Economic Development presented item and responded to questions from Councilmembers.
Vice Mayor Ponce opened the public testimony portion of the public hearing. at 7:23 p.m. There was no public comment. The public hearing closed at 7:24 p.m.
A motion was made by Councilmember Cruz, seconded by Councilmember Pabon-Alvarado that this Resolution be Adopted. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
Enactment No: RES 2023-103
16. 23-259 CONDUCT PUBLIC HEARING AND CONSIDERING ADOPTING RESOLUTION (1) CONFIRMING THE DIAGRAM AND ASSESSMENTS AS SET FORTH IN THE ENGINEER’S REPORT WITHIN THE SAN PABLO STREET LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT NO. 1982-1 FOR FISCAL YEAR 2023/24; (2) DIRECTING THE CITY CLERK TO FILE DIAGRAM AND ASSESSMENTS WITH THE COUNTY AUDITOR NO LATER THAN AUGUST 10, 2023; AND (3) LEVYING ASSESSMENTS
Allan Randy, Consultant, LCC presented item and responded to questions from Councilmembers.
Vice Mayor Ponce opened the public testimony portion of the public hearing. at 7:53 p.m. There was no public comment. The public hearing closed at 7:53 p.m.
A motion was made by Councilmember Cruz, seconded by Councilmember Xavier that this Resolution be Adopted. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
Enactment No: RES 2023-104
CITY COUNCIL DISCUSSION/CONSIDERATION
17. 23-249 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE MAYOR
TO EXECUTE AMENDED EMPLOYMENT AGREEMENTS WITH CITY ATTORNEY, TERESA STRICKER, EFFECTIVE APRIL 19, 2023, AND CITY MANAGER, MATT RODRIGUEZ, EFFECTIVE JUNE 20, 2023
Kelly M. Tuffo, Senior Counsel Consultant, LCW Liebert Cassidy Whitmore and Alicia Platt, Human Resources Manager presented item and responded to questions from Councilmembers.
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No Public Comment was received.
A motion was made by Councilmember Xavier, seconded by Councilmember Cruz that this Resolution be Adopted. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
Enactment No: RES 2023-105
18. 23-252 CONSIDER ADOPTING RESOLUTION AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO EXECUTE SIDE LETTERS / MODIFICATIONS
TO MEMORANDA OF UNDERSTANDING, TERMS OF EMPLOYMENT AND
SCHEDULE OF BENEFITS FOR THE PERIOD JULY 1, 2022 TO JUNE 30, 2027 FOR THE FOLLOWING GROUPS: ASSOCIATION OF INTERMEDIATE
EMPLOYEES, SAN PABLO POLICE EMPLOYEES ASSOCIATION, SAN PABLO
POLICE EMPLOYEES ASSOCIATION (MANAGEMENT UNIT), DIVISION
MANAGERS, CONFIDENTIAL EMPLOYEES, EXECUTIVE MANAGEMENT, AND
CONTRACT EMPLOYEES, IN COMPLIANCE WITH CHANGES IN CALIFORNIA LAW EFFECTIVE JANUARY 1, 2023
Kelly M. Tuffo, Senior Counsel Consultant, LCW Liebert Cassidy Whitmore and Alicia Platt, Human Resources Manager presented item and responded to questions from Councilmembers.
No Public Comment was received.
A motion was made by Councilmember Cruz, seconded by Councilmember Xavier that this Resolution be Adopted. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
Enactment No: RES 2023-106
SUPPLEMENTAL MATERIALS (IF ANY)
19. 23-242 MATERIALS SUBMITTED AFTER PUBLICATION OF THE AGENDA WILL BE APPENDED AFTER THE COUNCIL MEETING. THIS IS NOT AN
ACTION ITEM BUT MERELY A MECHANISM FOR MATERIALS SUBMITTED
AFTER PUBLICATION OF THE AGENDA TO BE APPENDED TO THE PUBLISHED AGENDA AFTER THE COUNCIL MEETING.
MAYOR AND CITY COUNCIL REPORTS
City Councilmembers reported on attendance at intergovernmental agency meetings, conferences, and seminars since the last meeting.
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City Councilmembers announced calendar of upcoming events and coordinated attendance; reported on local events attended since the last meeting.
A motion was made by Councilmember Cruz, seconded by Councilmember Pabon- Alvarado to schedule a discussion related to explore feasibility of a new city sponsored Cinco De Mayo festival event for potential inclusion in the next multi-year general fund budget cycle during FY 2024-25 period. The motion carried by the following vote.
Aye: 4 - Xavier, Pabon-Alvarado, Cruz, Ponce
Nay: 0 -
Absent: 1 - Pineda
ADJOURNMENT
Adjourned at 8:26 pm to the regular meeting on Monday, July 17, 2023 at 6:00 pm.
Respectfully Submitted,
____________________________
Dorothy Gantt, City Clerk
____________________________
Patricia Ponce, Vice Mayor