Resolution 2023-080 Page 1
RESOLUTION 2023-080
RESOLUTION OF THE CI TY COUNCIL OF THE CI TY OF SAN PABLO APPR OVING:
(1) ONE -TIME FY 2023 -24 BILLING RECONCIL IATION OF $57,527 , AND (2)
AUTHORIZING THE CITY MANAGER TO EXECUTE A FIVE -YEAR AGREEMENT
WITH THE TRI-CITY CONSORTIUM WITH PINOLE AND HERCULES FOR DISPATCH AND CAD/RMS SERVICES FOR FY 2023 /24 – 2027/28 FOR A TOTAL ESTIMATED COST OF $6, 913,726
WHEREAS, Strengthen Technological Infrastructure to Enhance Law Enforcement, Community Policing, and Training Programs using New 5g Emerging Technologies and Preserve Regional Approach are adopted policy items under the FY 2021- 23 Council Priority Workplan Update, effective May 1, 2023;
WHEREAS; on July 27, 2016, the Richmond Police Department presented all West County Consortium members with a notice of intent to terminate Consortium Records Management and Consolidated Communications services which were being provided by the Richmond Police Department;
WHEREAS, on May 1, 2017, City Council approved Resolution #2017- 078 authorized the City Manager to execute the first Tri -City agreement with Pinole and Hercules (Tri-City Consortium) for Dispatch and C omputer Aided Dispatch/Records Management Software (CAD/RMS) Services;
WHEREAS, on April 19, 2021, City Council approved $1.4 million dollar 3- year agreement with Sun Ridge Systems for service and maintenance for the Tri -City Consortium for CAD/RMS software;
WHEREAS, the San Pablo Police Department has benefited from the regional collaborative relationship within the Tri -City Consortium and these services have supported police service and response to the San Pablo community;
WHEREAS, the Police Department wishes to continue services with the Tri -City Consortium by entering into a fi ve-year contract extension for Dispatch and CAD/RMS services;
WHEREAS, the annual expense of Dispatch services with the Pinole Police Department, as well as RMS service costs maintained by the San Pablo IT Division, will be allocated and budgeted as a recurring annual operating expense contained in the Police Department Departmental Budget (#100-2110-43600); WHEREAS, funding for the first year of the Agreement is already budgeted; funding for years 2 through 5 of the Agreement is subject to funding availability; WHEREAS, In FY 2021-22, Pinole and Hercules had overpayments to San Pablo in the amount of $57,527 due to billing for software maintenance and licensing which were already accounted for during the Sun Ridg e System transition, and this amount will be
Resolution 2023-080 Page 2
used to offset San Pablo IT services for the CAD/RMS system ($40,702 for FY 22-23 and $16,825 for FY 23-24);
WHEREAS, the total estimated costs to the San Pablo Police Department for Dispatch Services ($6, 372,952), RMS Service ($5 23,949), and one- time billing reconciliation credit (FY 2023-24: $16,825) is ($6,913,726).
NOW, THEREFORE, BE IT RESOLVED that the City C ouncil of the City of San Pablo hereby
1. Approves the one- time FY 2023- 24 billing reconciliation resulting in estimated credit of $57,527 for the cities of Hercules and Pinole.
2. Authorizes the City Manager to execute a new five-year agreement with the Tri- City Consortium with Pinole and Hercules for Dispatch and CAD/RMS services for FY 2023/24 – 2027/28 for a total estimated cost to the City of San Pablo of $6,913,726 over the five-year term.
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ADOPTED this 5th day of June 2023, by the following vote:
AYES: COUNCILMEMBERS: Xavier, Pabon-Alvarado, Cruz and Pineda NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: Ponce
ABSTAIN: COUNCILMEMBERS: None
ATTEST: APPROVED:
/s/ Dorothy Gantt /s/ Abel Pineda
Dorothy Gantt, City Clerk Abel Pineda, Mayor