1512 Eureka Road, Suite 220, Roseville CA 95661 | p 916.782.7821 | f 916.782.7824 | www.r3cgi.com June 30, 2023
Ms. Shasa Curl, City Manager
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
submitted via email to: [email protected]
SUBJECT: Solid Waste Collection Agreements RFP - R3 3DUW%Proposal Dear Ms. Curl,
R3 Consulting Group, Inc. (R3) is pleased to submit the attached proposal to express our interest in providing the Cities of Richmond and San Pablo (Cities) with consulting services for a competitive RFP to secure new solid waste collection agreements.
Introduction
2XUWHDPLVXQLTXHO\TXDOL¿HGWRSURYLGHWKHUHTXHVWHGVHUYLFHVWRWKH&LWLHVLQWKDWZHKDYHWKHDELOLW\WR leverage our current work efforts with multiple jurisdictions throughout the State. Most recently, for the City of Rosemead, R3 led the team in procuring new solid waste collection services through a competitive process - yielding unanimous City Council approval of the new Agreement, which has a focus on compliant organic collection programs.
R3 is at the forefront of SB 1383 compliance planning and implementation - we have been actively tracking the development of the regulations and have participated in the SB 1383 rule-making process through its ¿QDOL]DWLRQ6%KDVFRPSOH[UHTXLUHPHQWVZKLFKDIIHFWVPDQ\DVSHFWVRIVROLGZDVWHFROOHFWLRQDQG post-collection systems.
Project Team
Garth Schultz, Principal, will serve as Project Lead and primary point of contact. Scott Hanin, Rose Radford, Paulina Benner, Claire Wilson, Sarah Koplowicz and Maryann Hulsman will provide direct support. Our team also has the ability to draw upon additional staff members on an as-needed basis.
Throughout this engagement, we will work with the Cities to establish a coordinated approach, thus facilitating a cost-effective and smooth transition into implementation for the Cities, the selected hauler(s), and, of course, for your solid waste customers.
* * * * * We are excited about this opportunity to work with the Cities in this engagement. Should you have questions regarding our proposal or need additional information, please reach out to me directly.
Sincerely,
Garth Schultz | Principal
R3 Consulting Group, Inc.
510.292.0853 | [email protected]
Exhibit A-1
TOCCities of Richmond and San Pablo | Solid Waste Collection Agreements
1. Scope of Work
page 1
2. 4XDOL¿FDWLRQV
page 6
3. Cost Proposal
page 8
TABLE OF CONTENTSTABLE OF CONTENTS
Exhibit A-1
1Cities of Richmond and San Pablo | Solid Waste Collection Agreements
1. 3DUW %SCOPE OF WORK
Because R3 primarily provides services to public agencies, our clients receive unbiased opinions and recommendations throughout the negotiation and/or procurement process. We maintain excellent SURIHVVLRQDOZRUNLQJUHODWLRQVKLSVDQGKDYHQRFRQÀLFWVRILQWHUHVWZLWKODQG¿OODQGIDFLOLW\RSHUDWRUVRU haulers. R3 staff have heard directly from many of the companies that they appreciate our knowledge and non-confrontational style in achieving successful outcomes for all parties. 0RUHVSHFL¿FDOO\ZHXQGHUVWDQGZKDWLQIRUPDWLRQWKHVHVROLGZDVWHUHF\FOLQJDQGRUJDQLFVFROOHFWLRQ companies will need to provide, how they can best provide that information, and can further anticipate and address business interest concerns that may arise during the procurement process. Our approach to working with solid waste, recycling and organics collection companies is to be direct, respectful of their time and effort, and help them prepare the best possible proposal for the consideration by the Cities. 7KLVDSSURDFKKHOSVUHPRYHEDUULHUVWRKDXOHUFRRSHUDWLRQZLWKQHJRWLDWLQJ¿QDOWHUPVRIDQHZDJUHHPHQW minimizes the number of information requests to haulers, and provide for cost-effective completion of the project without the need for intensive City staff involvement. Our focus on providing services exclusively to public agencies helps ensure that the Cities’ best interests are represented. 6ROLGZDVWHFRQVXOWLQJ¿UPVZKRSURYLGHVHUYLFHVWRKDXOHUVVROLGZDVWHRSHUDWRUVFDQQRWSURYLGHWKLV VDPHOHYHORISURWHFWLRQ7KLVYXOQHUDELOLW\FDQUHVXOWLQDQDSSDUHQW±LIQRWDFWXDO±FRQÀLFWRILQWHUHVW DQGLQWXUQOLPLWVWKHVXFFHVVRIWKHSURMHFW8QOLNHRXUFRPSHWLWRUV5KDVWKHVWDI¿QJEDFNJURXQGVIURP SXEOLFDJHQFLHVVROLGZDVWH¿UPVSROLF\DQG¿QDQFLDOFRPSDQLHVDOORIZKRPFDQDLGWKHHQJDJHPHQWDV needed.
Project Approach
Our approach to conducting procurement projects is structured and orderly and follows a well-tested methodology. R3 will prepare a draft franchise agreement for the Cities. The draft agreement will be included as part of the RFP packet that R3 develops. Proposers will be required to identify exceptions they take to the draft language and offer acceptable alternative language for the Cities’ consideration. The Cities will not however be required to accept any proposed exception.
R3 will also provide the following services as part of the procurement process:
› Develop a list of haulers to receive the RFP.
› Conduct a pre-proposal Zoom meeting with potential proposers. › Prepare written responses to questions submitted regarding the RFP and preparing addenda as necessary.
› Evaluate proposals and work with but not necessarily be part of the Evaluation Team. › Manage and facilitate interviews with proposers, if needed. › Conduct negotiation sessions.
› Prepare staff reports and presentations.
› Finalize the franchise agreement(s).
› Present recommendations to the City Councils.
Scope of Work3DUW%
Task %1 Kick-Off Meeting
Upon authorization to proceed, R3 will facilitate a kick-off meeting with staff from the Cities. The meeting will provide an opportunity to review the project objectives, R3’s project approach, schedule, and data availability. The kick-off meeting will serve to set the expectations, project responsibilities, milestones and timeline for the Scope of Work and establish the best means for ongoing communication and collaboration between R3 and the Cities for the duration of this engagement.
1. SCOPE OF WORKExhibit A-1
2Cities of Richmond and San Pablo | Solid Waste Collection Agreements One item of importance for discussion during the kick-off meeting will be how R3 and the Cities’ staff will work collaboratively to ensure that this project provides the best possible outcomes for customers and ratepayers, while still achieving meaningful compliance with the law. Also, at this meeting or sooner, R3 will develop an information request from the Cities to ensure as much accurate and current information is shared with prospective proposers. After the kick-off meeting, R3 will provide meeting minutes including notes, schedule, and milestones. Ongoing coordination will continue throughout the project through virtual meetings.
To provide the most cost-effective services, we have budgeted for many meetings to be virtual, including regular check-in meetings with the Cities’ staff. This approach has proven to be very successful in other VLPLODUHQJDJHPHQWV,QSHUVRQPHHWLQJVDUHVWLOOEHQH¿FLDOIRUFRPSOHWLQJPDMRUPLOHVWRQHVRIWKHSURMHFW Task %2 Technical Document Development and Presentations Task %2.1 Develop a New Solid Waste Franchise Agreement Using our experience bringing California municipalities into compliance with CalRecycle requirements, and with our understanding of recent state legislation, we will advise the Cities on the latest solid waste trends as it pertains to both franchised services and the Agreement development. This information will be discussed during our kick-off meeting, as well as in follow-up correspondence with the Cities. R3 will draft the new Agreement incorporating the information gathered in prior tasks. Because we are currently developing similar agreements for several clients, we FDQLQFOXGHWKHFXUUHQWLQGXVWU\VWDQGDUGVDQGEHVWSUDFWLFHVIRULWHPVVXFKDVSHUIRUPDQFHERQGVLQGHPQL¿FDWLRQ insurance, liquidated damages and reporting and record keeping requirements. The new Agreement will also include detailed performance requirements that establish minimum service standards for inclusion in the Agreement that are ERWKTXDQWL¿DEOHDQGHDVLO\PHDVXUHGWRYHULI\FRPSOLDQFH Performance requirements may include, but are not necessarily limited to, the following:
› Disposal and processing facility requirements.
› Minimum waste diversion requirements.
› Collection vehicle emissions standards and requirements. › Collection vehicle weight, size, and noise limitations. › 6SHFL¿FDWLRQVIRUFRQWDLQHUVL]HFRORUDQGODEHOLQJ › Public education program requirements (e.g., quarterly newsletter, annual campaigns, classroom presentations). › &ROOHFWLRQDQGUHF\FOLQJVHUYLFHVWRWKH&LWLHV¶RI¿FHVIDFLOLWLHVDQGHYHQWV › Collection service hours.
› Collection service quality standards.
› &ROOHFWLRQGULYHUXQLIRUPVDQGLGHQWL¿FDWLRQEDGJHV
› Customer service standards.
7DVN% 3UHSDUH4XDOL¿FDWLRQVDQG5HFRPPHQGHG(OLJLEOH6HUYLFH3URYLGHUV $VSDUWRIWKH5)33DFNDJH5ZLOOSUHSDUHPLQLPXPTXDOL¿FDWLRQVUHJDUGLQJHDFKSRWHQWLDOVHUYLFHSURYLGHU¶V capacity and capability to perform the requisite services during the contract term and any extension. These TXDOL¿FDWLRQVZLOOEHUHTXLUHGWREHVXEPLWWHGZLWKWKHVXEPLWWDORISURSRVDOVIURPTXDOL¿HGFROOHFWLRQFRQWUDFWRUV5 has an extensive list of solid waste companies operating in California and nationally and will provide a mailing list to the Cities for consideration when sending out the RFP package. R3 will work with the Cities to publicize the availability of the RFP package and work with staff to post the RFP on the Cities’ websites. $VSDUWRIWKLVWDVNZHZLOOSURYLGHDQHOHFWURQLFYHUVLRQRIWKHGUDIWPLQLPXPTXDOL¿FDWLRQVWRWKH&LWLHVIRU comments. At staff’s preference and in conjunction with our check in meetings, we will be available to meet with staff to address comments. Following discussion with the Cities and using a single compiled document with comments IURPWKH&LWLHV5ZLOOFRPSLOHRXU¿QDOPLQLPXPTXDOL¿FDWLRQVIRULQFRUSRUDWLRQLQWRWKH5)33DFNDJH Task %2.3 Prepare Criteria and Methodology to Evaluate Proposals R3 will prepare a written set of recommended evaluation criteria and a methodology for review and discussion with staff. In R3’s experience, the evaluation will include, but not be limited to, conducting an initial “pass-fail” review.
We will provide an electronic version of the draft criteria and methodology to evaluate proposals to the Cities for comments.
1. SCOPE OF WORK
Note:
Exhibit A-1
3Cities of Richmond and San Pablo | Solid Waste Collection Agreements At staff’s preference and in conjunction with our regular virtual check in meetings, we will be available to meet with staff to address comments. Following discussion with the Cities and using a single compiled document with comments IURPWKH&LWLHV5ZLOOFRPSLOHRXU¿QDOFULWHULDDQGPHWKRGRORJ\WRHYDOXDWHSURSRVDOVIRULQFRUSRUDWLRQLQWRWKH5)3 Package.
Task %2.4 Prepare RFP Package
Task %2.4.1 Prepare Request for Proposal (RFP) Package R3 will develop an RFP package – this includes a draft RFP, a draft Solid Waste Agreement and cost forms for proposers to complete, and the evaluation criteria and methodology. The draft RFP will specify minimum requirements DQGTXDOL¿FDWLRQVDQGZLOOUHTXLUHSURSRVHUVWRVXEPLWZRUNSODQVWKDWVSHFLI\KRZWKH\ZLOOWUDQVLWLRQWRQHZVHUYLFHV achieve diversion requirements, implement customer service programs, and promote public education activities. The RFP package will include waste data (tonnage and current account data) previously collected in Task 1.
Separate sections of the RFP may include, for example:
› Section A: Introduction to the RFP, Instructions, Schedule, Procurement Goals and Objectives. › Section B: Available Background Information, Demographic, Service Account Data (i.e., tonnage, number of accounts, historical operating information, and current services). › Section C: Overview of Requested Service Requirements. › Section D:5HVSRQVH)RUPDWDQG6XEPLWWDO3URFHVV4XDOL¿FDWLRQ5HTXLUHPHQWV5HTXLUHG:RUN3ODQV and Proposed Rates.
— Transition Plan, detailing the plans and schedule of events leading up to the provision of new services. — 2SHUDWLRQV3ODQSUHVHQWLQJVSHFL¿FFROOHFWLRQDQGSURFHVVLQJSURJUDPVWREHLPSOHPHQWHGLQWKH&LWLHV including vehicles, containers, route operations, facilities, safety, and reporting. — &XVWRPHU6HUYLFH3ODQGHWDLOLQJVSHFL¿FDOO\FXVWRPHUVHUYLFHRSHUDWLRQV — Diversion Plan, describing the diversion and sustainability programs associated with providing the requested services.
— Education and Outreach Plan, specifying methods and public education materials that will be used at program start-up and throughout the agreement term and any extensions. — )LQDQFLDO6HUYLFHV3ODQDFFHVVWRFDSLWDOFXUUHQW¿QDQFLDOVWDWHPHQWVEDODQFHVKHHWSUR¿WDQGORVV statement and debt.
— Proposal Cost and Service Forms, excel worksheets for proposers to provide their proposed customer rates and supporting cost data.
› Section E: Evaluation Selection Criteria and Evaluation Process. › Section F: RFP Conditions, Communication Protocol for Contractors and the Cities, and Proposal Cost and Service Forms.
› Attachment 1: Draft Solid Waste Agreement.
Task %2.4.2 Finalize and Issue RFP and Agreement
Following staff review, R3 will be available to meet with staff and the Cities’ legal counsels to address comments. %DVHGRQ&LWLHV¶GLUHFWLRQ5ZLOO¿QDOL]HWKH5)3SDFNDJHDQGSURYLGHWKH&LWLHVZLWKDQHOHFWURQLFFRS\ZKLFKFDQ be used to present to City Councils for review, if desired. Prior to issuance of the RFP, each City Council will have the opportunity to review and provide comments.
Task %2.4.3 Conduct a Mandatory Pre-Proposal Meeting and Prepare the RFP R3 will conduct a mandatory pre-proposal meeting with prospective proposers. The pre-proposal meeting will provide the opportunity for the Cities to review the RFP with prospective proposers and answer questions as appropriate. We will prepare written responses to questions raised before and during the pre-proposal meeting for submittal to all parties that attended the meeting. In addition, R3 will prepare addenda to the RFP as necessary.
Task %2.5 Evaluate Proposals
R3 will assist the Cities with the evaluation of up to four proposals received in response to the RFP. The evaluation will include, but not be limited to, conducting an initial “pass-fail” checklist against RFP minimum requirements, and HYDOXDWLQJWKHSURSRVHUV¶TXDOL¿FDWLRQVUHIHUHQFHVSURFHVVLQJDQGGLVSRVDOIDFLOLWLHVDSSURDFKWRPHHWLQJGLYHUVLRQ UHTXLUHPHQWVFXVWRPHUUDWHV
SULFHV
FROOHFWLRQPHWKRGVFXVWRPHUVHUYLFHSURJUDPV¿QDQFLDOVWDWHPHQWVWUDQVLWLRQ experience and work plans.
1. SCOPE OF WORK
Exhibit A-1
4Cities of Richmond and San Pablo | Solid Waste Collection Agreements $IWHUWKHLQLWLDOHYDOXDWLRQLVFRPSOHWHGZHZLOOSUHSDUHDQ\ZULWWHQUHTXHVWVIRUFODUL¿FDWLRQWRWKHKDXOHUVDV necessary. In the event a proposal does not meet the minimum requirements of the RFP, we will recommend that the SURSRVDOEHGLVTXDOL¿HGDV³QRQFRPSOLDQW´
R3’s role in the evaluation process will also include facilitating the evaluation meetings and developing proposal summaries and rankings as appropriate. This will include providing staff with questions in advance to be asked to evaluate the information provided during interviews.
Separate sections of the evaluation analysis may include, for example:
› Executive Summary (introducing and summarizing the evaluation analysis and the recommendation.) › Summary of RFP Responses
› Financial Capability
› Technical Proposal (work plans including route design, public safety plan, sustainability programs, and education and outreach plan.)
› Customer Rate and Cost Proposals (consistent with the proposed activities, proposed equipment, requested services, and work plans.)
› Enhanced Proposal Terms
› Rate Revenues to the Hauler and Cities
› Start-up Capital Costs
Following drafting the evaluation analysis, R3 will facilitate several meetings with Cities’ staff, as directed. Meetings will include (1) a summary of the proposals received, including any proposed enhancements, and (2) the results of the evaluation process.
Additional aspects of the evaluation process will include:
› Meeting with Cities’ staff to discuss evaluation criteria and select proposers to be selected for interviews. › Coordinating interviews with up to four (4) proposers, including scheduling and development of questions in consultation with Cities’ staff.
› Leading up to two (2) meetings to provide (1) a summary of the proposals received, including any proposed enhancements; and (2) the results of the evaluation process. › Collaborating with staff to present results to the City Councils.
All work performed through Task 2 will be coordinated as a joint procurement effort covering both Cities at once.
Following presentation of evaluation results to the City Councils, R3 will work with the Cities individually to negotiate ¿QDODJUHHPHQWVZLWKWKHVHOHFWHGSURSRVHU7KHUHIRUH7 DVNZLOOHQWDLOZRUNHIIRUWVSHUIRUPHGWRWKHEHQH¿WRIWKH individual Cities, and not jointly.
Task %3 Negotiate with Top Ranked Proposer(s) and Present Results Task %3.1 Agreement Negotiations
%DVHGRQGLUHFWLRQIURPWKH&LWLHV5ZLOOFRQ¿UPGHDOSRLQWVDQGOHDG$JUHHPHQWQHJRWLDWLRQVZLWKWKHWRSUDQNHG proposer(s). Negotiations will focus on clarifying the proposer’s services and cost proposal and incorporating optional VHUYLFHVDVPD\EHVHOHFWHGE\&LWLHV¶VWDII7KLV7 DVNZLOOLQFOXGHPHHWLQJVZLWKWKH&LWLHVEHIRUHKDQGWRFRQ¿UPRXU approach for the negotiations. Our proposal assumes up to two (2) negotiation meetings with top ranked proposers, LQFOXGLQJSUHDQGSRVWGLVFXVVLRQVZLWK&LWLHV¶VWDIIWRFRQ¿UPDSSURDFKDQGUHFDSDVQHFHVVDU\ Task %3.2 Finalize New Agreement and Present Recommendations to City Councils R3 will present the results of the evaluation process to City Councils tentatively set for February 2024, including recommendations made by the evaluation team. This will include a summary of the proposal process, proposals received, the evaluation process, and the results and recommendations for award of the Agreement. Based on GLUHFWLRQIURP&LW\&RXQFLOVZHZLOOLQFRUSRUDWHSURJUDPFKDQJHVRURSWLRQVVHOHFWHGE\&LW\&RXQFLOVDQG¿QDOL]HWKH $JUHHPHQWIRUWKH¿QDOLVWSURSRVHUWRVLJQ7KLVZLOOLQFOXGHLQFRUSRUDWLQJFKDQJHVWRWKHGUDIWDJUHHPHQWWKURXJKWKH LVVXDQFHRIDGGHQGDE\WKH&LWLHV¿QDOSURJUDPRSWLRQVVHOHFWHGGXULQJWKHVHOHFWLRQSURFHVVSURSRVHGUDWHV¿QDO work plans, exhibits, etc.
R3 will prepare a second presentation to City Councils summarizing the evaluation process and recommendations for DZDUGEDVHGRQSURJUDPFKDQJHVRURSWLRQVVHOHFWHGE\&LW\&RXQFLOVGXULQJWKH¿UVWSUHVHQWDWLRQ
1. SCOPE OF WORK
Exhibit A-1
5Cities of Richmond and San Pablo | Solid Waste Collection Agreements Project Schedule
R3’s proposed schedule, below, incorporates tentative completion dates. Please note that this schedule provides the relative timing of major project tasks and will be adjusted, if necessary, based on when authorization to proceed is granted.
TASK TENTATIVE
COMPLETION
Project Initiation and Kick-Off Meeting August 2, 2023 Develop New Franchise Agreement September 13, 2023
Prepare RFP Package September 13, 2023
Finalize and Issue RFP and Agreement October 11, 2023
Conduct a Mandatory Pre-Proposal Meeting and Prepare RFP Addenda November 8, 2023 Proposals Due December 6, 2023
Proposals Evaluation January 10, 2024
Interviews January 24, 2024
Present Evaluation Team Results to City Councils February 21, 2024 Negotiate with Top Ranked Proposer(s) March 20, 2024
Finalize New Agreement and Present Recommendations to City Councils May 15, 2024 New Agreements July 1, 2025
1. SCOPE OF WORK
Exhibit A-1
6Cities of Richmond and San Pablo | Solid Waste Collection Agreements
2. R3 QUALIFICATIONS
$ERXW5
,QFRUSRUDWHGLQ&DOLIRUQLDLQ5LVD&DOLIRUQLD&HUWL¿HG6PDOO%XVLQHVVZLWKRI¿FHVLQ2DNODQG and Roseville. For the past two decades, we have specialized in providing a diverse range of solid waste PDQDJHPHQWFRQVXOWLQJVHUYLFHVWRSXEOLFDJHQFLHVLQFOXGLQJUDWHDQG¿QDQFLDOUHYLHZVFRPSHWLWLYH procurement and/or extension negotiations of collection, processing and disposal services; development, implementation and monitoring of service contracts and franchise agreements; and legislative compliance.
For the past two decades, we have specialized in providing a diverse range of solid waste management consulting services to public agencies, including:
› Planning, implementation and monitoring, and administrative services in support of legislative compliance with SB 1383 and SB 1016 and Assembly Bill (AB) 939, AB 341, AB 1826, AB 1594, AB 1669, AB 901, and AB 876.
› 5DWHDQG¿QDQFLDOUHYLHZVDQGDQDO\VHVRIIHHVUDWHVDQGUDWHVWUXFWXUHRSWLRQV › Competitive procurements and/or extension negotiations of collection, processing, and disposal. › Developing, implementing, and monitoring hauler performance of service contracts and agreements. 2XUWHDPKDVGHGLFDWHGWKHLUFDUHHUVWRWKH¿HOGRIVROLGZDVWHPDQDJHPHQWDQGVXVWDLQDELOLW\DQG skillfully deliver expert industry analysis and recommendations to our clients, who consist of municipalities, jurisdictions, public agencies, and joint power authorities - but never the solid waste companies we may be reviewing someday.
Procurement & Negotiation Services
Our team provides a variety of negotiation and procurement assistance services for our clients, ranging from assisting jurisdictions with “sole-source” negotiations with an existing service provider, to managing all aspects of a competitive procurement process for solid waste and recycling collection, recycling, organics, processing and disposal services. We typically provide “full-service” procurement assistance, meaning that we work closely with our clients on all aspects of a competitive procurement project.
Our procurement and negotiation services include the following:
› Negotiation, development, and monitoring of contracts and Agreements. › $VVLVWDQFHZLWKWKHWHFKQLFDODQG¿QDQFLDOHYDOXDWLRQRISURSRVDOV › Evaluation of commercial collection system service options and structures. › 'HYHORSPHQWRISROLF\DQGSURJUDPPDWLFDOWHUQDWLYHVWKDWPHHWWKHVSHFL¿FQHHGVRIWKHFRPPXQLW\ › Compliance monitoring and review.
› Design of performance standards, incentives, and penalties related to contractor performance. › Development of an annual adjustment mechanism to contractor compensation and user rates and fees. › Leadership in community and stakeholder engagement processes, including workshops, focus groups, surveys, interviews, and presentations.
› Preparation and distribution of Request for Proposals packages, including the Agreement and operating contracts.
2. R3 QUALIFICATIONS
Exhibit A-1
7Cities of Richmond and San Pablo | Solid Waste Collection Agreements Relevant Experience and References
Since 2002, R3’s project team has developed a unique level of relevant experience and knowledge of solid waste solutions that can help you deliver the programs and policies that your community needs. Our work, with a sampling shown below, covers everything from agreement negotiations to policy and ordinances development, legislative compliance, and education and outreach.
2XUWHDPLVSURXGWRKDYHVHUYHGFOLHQWVRYHUWKHSDVWWKUHH\HDUVDQGEHORZZHKDYHFRPSLOHGD sample list of projects relevant to the Cities’ scope of work.
Operations &
Performance
Review
Rate Study /
Financial
Review
SB 1383
Compliance
Negotiation
Assistance
Procurement
Assistance
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2. R3 QUALIFICATIONS
Exhibit A-1
8Cities of Richmond and San Pablo | Solid Waste Collection Agreements
3. PROJECT BUDGET
R3 proposes to complete a joint procurement for the Cities for a cost of $183,025. 7DEOH, below, shows the cost and relative level of effort broken out by task. Additional consulting services beyond those proposed will be charged at the hourly billing rates shown in Table 2, below. Note: The cost share, per City, is half of the total budget, or $91,512.50 per City. Fees for work completed will be billed monthly at the ¿UVWRIHDFKPRQWKIRUWKHSUHFHGLQJPRQWKDQGDUHGXHZLWKLQGD\VRIWKHLQYRLFHGDWH,WLVFRPPRQ to have the selected proposer reimburse the jurisdiction for the cost of the effort, and it is our intention to support the Cities in doing so via this engagement.
R3’s current agreement with the City is projected to have approximately $51,575 in remaining value after the conclusion of the current community engagement efforts. Given this remaining value, approval of this proposal would require an amendment of $131,450 to our agreement, for a revised not-to-exceed contract amount of $268,185.
7DEOH
Breakdown of Costs
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Standard Hourly Billing Rates
CLASSIFICATION HOURLY RATE
Principal $ 285
Sr. Director $ 285
Director $ 240
Sr. Managing Consultant $ 220
Managing Consultant $ 200
Sr. Consultant $ 190
Consultant $ 170
Associate Consultant $ 155
REIMBURSABLE COSTS
&RQVXOWDQWV6XEFRQWUDFWRUVCost plus 10%
Lodging and Meals Direct cost
Travel — Private or company car At Current Federal Rate Travel — Other Direct cost
Delivery and other expenses Direct cost
3. PROJECT BUDGET
Exhibit A-1