Resolution 2023-### Page 1
RESOLUTION 2023-###
RESOLUTION OF THE CI TY COUNCIL OF THE CI TY OF SAN PABLO (1 )
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO INCREASE COMPENSATION BY $50, 000, FOR A TOTAL NOT TO EXCEED AMOUNT OF $425,000, FOR THE ON -CALL CONSTRUCTION MANAGEMENT SERVICES AGREEMENT BETWEEN THE CITY OF SAN PABLO AND PARK ENGINEERING, INC.; (2) AUTHORIZING THE CITY MANAGER TO EXEC UTE AN AMENDMENT TO INCREASE COMPENSATION BY $25,000, FOR A TOTAL NOT TO EXCEED AMOUNT OF $400,000 FOR THE ON -CALL CIVIL ENGINE ERING CONSULTING SERV ICES
AGREEMENT BETWEEN THE CITY OF SAN PABLO AND HARRISON ENGINEERING, INC.; (3) AUTHORIZIN G THE CITY MANAGER T O EXECUTE AN AMENDMENT TO INCREASE COMPENSATIO N BY $100,000, FOR A TOTAL NOT TO EXCEED AMOUNT OF $850,000 F OR THE ON- CALL ELE CTRICIAN MAINTENANCE AND
TRADE SERVICES AGREE MENT BETWEEN THE CIT Y OF SAN PABLO AND D C ELECTRIC GROUP, INC.; (4) AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO INCREASE COMPENSATION BY $3 5,000, FOR A TOTAL N OT TO EXCEED AMOUNT OF $80 ,000 FOR THE C ONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN PABLO AND MERCUR IO ENGINEERING; AND (5) REALLOCATING FUNDS IN THE AMOUNT OF $276,215 IN SALARY SAVINGS FROM THE FISCAL YEAR 2023 /24 PUBLIC WORKS D EPARTMENT SALARY OPERATING BUDGETS TO THE FISCAL YEAR 202 3/24 PUBLIC WORKS D EPARTMENT
PROFESSIONAL SERVICES OPERATING BUDGETS
WHEREAS, as part of its operations, the City of San Pablo engages with different service providers to help with its day-to-day operations;
WHEREAS, although State law mandates formal, sealed competitive bidding for certain public work s/construction contracts, the City can adopt its own procurement policies for other services such as consulting services and has done so in Chapter 3.16 of the San Pablo Municipal Code and in more detailed procedures set forth in the City’s Finance Policies, which were administrative ly adopted in October 2018 and further revised in April 2021;
WHEREAS, since 2016, the Public Works Department has entered into On -Call contracts with a variety of firms to pr ovide professional services for both capital projects and operational needs;
WHEREAS, on June 20, 2023, through Resolution 2023 -101, the City Council awarded On- call Consultant Agreements to Harrison Engineering, Inc. to provide civil engineering services and to Park Engineering, Inc. to provide construction management services;
WHEREAS, on June 20, 2023, through Resolution 2023 -096, the City Council awarded an On-call Maintenance and Trade Services Agreement to DC Electric Group, Inc. to provide electrician services;
Resolution 2023-### Page 2
WHEREAS, on January 12, 2023, the City entered into a Consulting Agreement with Mercurio Engineering to provide civil engineering services, and on May 9, 2023 executed the First Amendment to the Agreement authorizing a total compensation not to exceed $45,000 under the Agreement as amended;
WHEREAS, due to staffing impacts and the volume of active construction projects being managed by Public Works, staff recommends increasing the compensation for civil engineering and construction management consulting services;
WHEREAS, due to unforeseen traffic incidents resulting in an increased number of traffic signal replacements and maintenance, staff recommends increasing the compensation for on-call electrician maintenance and trade services;
WHEREAS, staff recommends the City Council authorize the City Manager to execute a First Amendment to Park Engineering’s Agreement to increase compensation to an amount not to exceed $125,000 for Fiscal Year 2023/24, for a total compensation not to exceed amount of $425,000 for the five-year contract term;
WHEREAS, staff recommends the City Council authorize the City Manager to execute a First Amendment to Harrison Engineering’s Agreement to increase compensation to an amount not to exceed $100,000 for Fiscal Year 2023/24, for a total compensation not to exceed amount of $400,000 for the five-year contract term;
WHEREAS, staff recommends the City Council authorize the City Manager to execute a Second Amendment to Mercurio Engineering’s Agreement t o increase compensation to an amount not to exceed $80,000 and to extend the term until December 31, 2024;
WHEREAS, staff recommends the City Council authorize the City Manager to execute a First Amendment to DC Electric Group’s Agreement to increase compensation to an amount not to exceed $250,000 for Fiscal Year 2023/24, for a total compensation not to exceed amount of $850,000 for the five-year contract term;
WHEREAS, the Public Works Department has had several vacant positions since the start of Fi scal Year 2023/24, including two (2) Maintenance Workers, one (1) Environmental Analyst, and one (1) Senior Administrative Clerk, which are not expected to be filled until sometime in April 2024 or later;
WHEREAS, staff recommends transferring unused sa lary savings due to the current position vacancies from the Fiscal Year 2023/24 Public Works Department Salary Operating Budgets to the Fiscal Year 2023/24 Public Works Department Professional Services Operating Budget in the amount of $276,215;
WHEREAS, staff intends to utilize unused salary funds for expenditures incurred for consulting services executed by Park Engineering, Harrison Engineering, and Resolution 2023-### Page 3
Mercurio Engineering, and on- call electrician services completed by DC Electric Group, as well as for other consulting and maintenance and trade services;
WHEREAS, staff plans to utilize Harrison Engineering, Park Engineering, and Mercurio Engineering for consulting services related to active CIP projects, such as the Sutter Urban Greening Project, Church Full Trash Capture Device Project, Bush Pocket Park Project, Wildcat Creek Crossing Improvements Project, S.P.A.R.C. Project, HVAC Replacement Project at the Senior Center, and Roof Replacement Project at the Community Center; and
WHEREAS, staff plans to continue utilizing DC Electric Group for on-call electrician services to replace and maintain City-owned traffic signals and streetlights throughout the City, and to respond to emergencies related to traffic signals and streetlights, as needed.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo hereby authorizes the City Manager to execute a First Amendment to the Agreement with Park Engineering Inc., in a form to be approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from those set forth in the attached draft amendment, for on- call construction management consulting services for an additional amount not to exceed $50,000, for a total authorization not to exceed $425,000;
BE IT FURTHER RESOLVED the City Council authorizes the City Manager to execute a First Amendment to the Agreement with Harrison Engineering, Inc., in a form to be approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from those set forth in the attached draft amendment, for on- call civil engineering consulting services for an additional amount not to exceed $25,000, for a total authorization not to exceed $400,000;
BE IT FURTHER RESOLVED the City Council authorizes the City Manager to execute a First Amendment to the Agreement with DC Electric Group, Inc., in a form to be approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from those set forth in the attached draft amendment, for on- call electrician maintenance and trade services for an additional amount not to exceed $100,000, for a total authorization not to exceed $850,000;
BE IT FURTHER RESOLVED the City Council authorizes the City Manager to execute a Second Amendment to the Agreement with Mercurio Engineering, in a form to be approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from those set forth in the attached draft amendment, for civil engineering consulting services for an additional amount not to exceed $35,000, for a total authorization not to exceed $80,000;
BE IT FURTHER RESOLVED the City Council authorizes the City Manager to transfer funds in the amount of $276,215 from the Fiscal Year 202 3/24 Public Works Resolution 2023-### Page 4
Department Salary Operating Budget s to the Fiscal Year 2023 /24 Public Works Department Professional Services Budgets as follows:
ACTION
FROM:
Fund / Account Code
AMOUNT
TO:
Fund / Account Code
AMOUNT
Transfer 100-3410-41000:
FY2023/24 Property
Maintenance Salary
$16,835
100-3410-43600:
FY2023/24 Property
Professional Services
$16,835
Transfer 200-3710-41000:
FY2023/24 Streets
Maintenance Salary
$85,579
200-3710-43600:
FY2023/24 Streets
Professional Services
$85,579
Transfer 237-3610-41000:
FY2023/24 SLLD
Maintenance Salary
$60,092
237-3610-43600:
FY2023/24 SLLD
Professional Services
$60,092
Transfer 255-3510-41000:
FY2023/24 NPDES
Maintenance Salary
$113,709
255-3510-43600:
FY2023/24 NPDES
Professional Services
$113,709
TOTAL: $276,215
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings.
* * * * * * *
ADOPTED this 18th day of December 2023, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
______________________ _________________ Dorothy Gantt, City Clerk Patricia Ponce, Mayor