Resolution 2016 282 Page 1
RESOLUTION 2016- 282
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO ( 1) NEGOTIATE AND EXECUTE AGREEMENTS WITH BOTH THE SAFARILAND GROUP, IN THE SUM OF $ 45,460 FOR THE PURCHASE OF FORTY ( 40) VIEVU LE4 BODY- WORN CAMERAS, FOUR ( 4) MULTI- DOCKING STATIONS, SOFTWARE, THREE ( 3) YEAR EXTENDED WARRANTY, TECHNICAL
SUPPORT, AND TRAINING, AND WITH QUANTUM CORPORATION, VIA ARONSON SECURITY GROUP, IN THE SUM OF $ 228, 958 FOR A VIDEO STORAGE SYSTEM TO INCLUDE EQUIPMENT, HARDWARE, INSTALLATION, THREE ( 3) YEAR EXTENDED
WARRANTY, SERVICE, TECHNICAL SUPPORT, REPLACEMENT PARTS, AND TRAINING; ( 2) RENAME AN EXISTING PROJECT “ ADA- UPG” ( 330- 3300- 43600- ADA- UPG) AND TRANSFER ITS $ 200, 000 BUDGET TO THE SAN PABLO POLICE DEPARTMENT DIGITAL SOLUTIONS PROJECT ( 320- 3300- 43600- SPP- DDS) FOR
THE IMPLEMENTATION OF A BODY WORN CAMERA AND DIGITAL DATA STORAGE PROGRAM; AND ( 3) APPROPRIATE $ 100, 000 FROM GENERAL FUND
DESIGNATED RESERVES FOR IT SYSTEMS MAINTENANCE AND REPLACEMENT TO THE SAN PABLO POLICE DEPARTMENT DIGITAL SOLUTIONS PROJECT ( 320- 3300- 43600- SPP- DDS)
WHEREAS, Technology Improvements under the Public Safety Policy Area is an adopted policy item under the FY 2015- 17 City Council Priority Workplan, effective July 1, 2015;
WHEREAS, this is not a project as defined by CEQA;
WHEREAS, to enhance law enforcement operations and community relations, the San Pablo Police Department is implementing a body- worn camera program governed by departmental policy. Body worn audio/ video cameras, will be provided and assigned to personnel for use as a law enforcement tool for capturing audio/ video recordings of critical incidents, interactions with the public, and to provide an additional means of evidence collection in criminal and administrative investigations; WHEREAS, body- worn cameras increase transparency and citizen views of police legitimacy, resulting in improved behavior among both police officers and citizens alike; WHEREAS, members of the Department who are assigned body- worn cameras are to utilize the camera according to Department guidelines; WHEREAS, all recordings shall be retained for a period consistent with the requirements of the Department’ s records retention schedule, currently a period of one year and one ( 1) day;
WHEREAS, the Police Department tested the Taser Flex camera, Taser Axon Body 2 camera, Wolfcom Vision camera, and the Vievu LE4 camera. Based on the testing, the Vievu LE4 camera was chosen because of the camera system and the overall compatibility to our developed on-site storage solution; WHEREAS, the LE4 camera is the only camera in the body-worn camera industry to use a ninety- five ( 95) degree lens to capture the best forensic high definition video as experienced by the officer wearing the camera. The ninety-five (95) degree lens is able to capture the same view as other cameras in the industry at 130 degrees, but without distortion;
WHEREAS, Veripatrol is the on- site video management software system for Vievu cameras, which includes several layers of security, and a digital signature process that proves video has not been altered;
WHEREAS, the quotation from the Safariland Group includes the purchase of forty 40) LE4 cameras, Veripatrol software, four (4) multi docking systems, three ( 3) year extended warranty for the LE4 cameras, technical support, and deployment training for a total cost of $ 45, 460;
WHEREAS, the Department needs a reliable, robust storage system that has the ability to interface with a multi- camera platform making storage and retrieval of video footage manageable;
WHEREAS, The StorNext 5 file storage system reduces the cost of longterm video retention, without sacrificing accessibility by utilizing intelligent data movers, ( robotic arm) to transparently locate data on multiple tiers of storage which is a more cost- effective approach to data storage;
WHEREAS, the quotation from Quantum Corporation, through Aronson Security Group ( a reseller), includes the purchases of equipment, hardware, software, installation of equipment and hardware, three ( 3) year extended warranty, replacement parts, service, technical support, and training for a total cost of $228, 958; WHEREAS, under Section 3. 16. 110 of the San Pablo Municipal Code, the proposed agreements with Safariland Group and the Quantum Corporation, via Aronson Security Group are exempt from City bidding requirements because: 1) the agreements are with consultants providing specialized and professional services; 2) specialized services combined with equipment and products, in which the City acquires and installs equipmentbut must also retain specializedservicesfor consultingon use, training, installing, maintaining, and servicing the products; and 3) sole source agreements. The Safariland Group Vievu LE4 camera is a proprietary system due to the Vievu LE4 camera lens' ninety-five (95) degree field of view. Currently, the LE4 camera lens' ninety five (95) degree field of view is the only one of its kind in the body worn camera industry; WHEREAS, competitive bidding requirements may be dispensed if the public interest is better served by doing so, as where competitive bidding would not produce an advantage. ( Graydon v. Pasadena Redevelopment Agency ( 1980) 104 Cal.App.3d 631; Los Angeles Dredging Co. v. Long Beach ( 1930) 210 Ca1.348.) The exception may be invoked where the product or service contracted for is of unique value and may not be obtained elsewhere (Hodgeman v. City of San Diego (1942) 53 Cal.App.2d 610,618); Resolution 2016- 282 Page 2
WHEREAS, funding for the Safariland Group service agreement purchase of forty 40) Vievu LE4 body worn cameras, four ( 4) multi docking systems, three year extended warranty for the LE4 cameras, technical support, and deployment training in the sum of 45,460 will be paid using existing budget resources from the FY 2016/ 17 Police Department Special Department Expense line item ( 100- 21 10- 44000); WHEREAS, the funding sources for the Quantum Corporation StorNext 5 File Storage System will be coming from the following accounts: CIP 330- 3300- 43600 — ADA UPG which currently has $ 200, 000 and General Fund Designated Reserves for IT Systems Maintenance & Replacement which currently has $ 100, 000; and WHEREAS, the rationale for using the ADA- UPG project funds for the purchase of the Quantum Corporation StorNext 5 File Storage System is due to the decision to pursue the option of constructing a new City Hall, rather than fully upgrading the current City Hall, freeing up those funds, while there remain other funds in the CIP and in General Fund Designated Reserves dedicated to citywide ADA improvements.
NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the City Manager to negotiate and enter into agreements with the following companies on terms acceptable to the City Manager and City Attorney:
to:
1. The Safariland Group for the purchase ooforty ( 40) LE4 body- worn cameras, Veripatrol software, four ( 4) multi docking systems, three ( 3) year extended warranty for the LE4 cameras, technical support, and deployment training for a total cost of $ 45, 460; and
2. The Quantum Corporation, via Aronson Security Group ( a reseller), for the purchase of equipment, hardware, software, installation of equipment and hardware, three ( 3) year extended warranty, replacement parts, service, technical support, and training for a total cost of $ 228, 958.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager
1. Rename the CIP " ADA- UPG" Project ( 330- 3300- 43600- ADA- UPG) to the San Pablo Police Department Digital Solutions project ( 320- 3300- 43600- SPP- DDS and transfer the existing $ 200, 000 budget that project for the purchase of storage system equipment and other digital video storage requirements; and
2. Appropriate $ 100, 000 from the General Fund Designated Reserves for IT system maintenance and replacement ( 100- 0000- 00000) to the San Pablo Police Department Digital Solutions project ( 320- 3300- 43600- SPP- DDS) resulting in a$ 300, 000 total budget for the data storage system portion of the pro ect.
Resolution 2016- 282 Page 3
ADOPTED this 19'' day of September, 2016, by the following vote:
AYES: COUNCILMEMBERS: Chao Rothberg, Morris, Calloway,
Valdez and Kinney
NOES: COUNCILMEMBERS: None
ABSENT: COUNCILMEMBERS: None
ABSTAIN: COUNCILMEMBERS: None
ATTEST:
Ted J. nney, City Cle
APPROVED:
Rich Kin ' e Mayor
Resolution 2016- 282 { q