Resolution 2024-### Page 1
RESOLUTION 2024-###
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING
THE CITY MANAGER TO ENTER INTO A CONSULTING SERVICES AGREEMENT
WITH PUBLIC PROFIT LLC FOR THE EVALUATION OF THE TEAM FOR YOUTH GRANT PROGRAM, MEASURE S, AND MEASURE K FOR A PERIOD OF FOUR (4) YEARS ENDING DECEMBER 31 , 2027, FOR A TOTAL AMOUNT NOT TO EXCEED $412,000.
WHEREAS, the San Pablo Full Service Community Schools Initiative is an adopted policy item under the FY 2023-25 Council Priority Workplan, effective May 1, 2023;
WHEREAS, this proposed action is not a project as defined by CEQA;
WHEREAS, in July of 2023, staff released a consultant service s bid request with a special focus on evaluating the City of San Pablo’s annual Team f or Youth (TFY) Gran t Program which is part of the San Pablo Beacon Community Schools Initiative (SPBCSI), as well as the locally approved annual sales tax measures, Measure-S and Measure-K;
WHEREAS, the City desires to engage a consultant to provide an evaluation of the Team for Youth Grant Program, which includes the San Pablo Beacon Community School Initiative, the recent Council-approved addition of Childhood Obesity Prevention program strategy, the San Pablo Youth Commission, and Measure S supported activities in San Pablo public schools. Additionally, the City desires to obtain evaluation services for Measure S and Measure K services;
WHEREAS, the City desires to engage a professional who will act at all times in the City’s best interest and will respect the trust and confidence placed in that professional by the City. Public Profit LLC has served in this capacity with the City previously and has the special training, skill, competence, and expertise necessary to provide the services needed by the City;
WHEREAS, staff disseminated the bid request to several regionally recognized evaluation firms that have extensive experience within West Contra Costa: Hatchuel, Tabernick and Associates (HTA); Public Profit LLC (Public Profit); and Social Policy Research Associates (SPRA). City staff received two proposals: Public Profit and SPRA.
Both proposals were of same cost to the City. After a thorough process that considered experience with similar evaluation projects, knowledge of West Contra Costa education, community schools, and grant making context, and review of deliverables with previous clients, City staff is recommending to award this contract to Public Profit;
WHEREAS, Public Profit’s focus on point-of-service quality is unique among youth program evaluators influenced by research that shows that the quality of young people’s experiences drives outcomes by leveraging existing validated tools, such as the Program Quality Assessment and Dimensions of Success Tool to improve the rigor of their findings while saving time and money, they focus on quantitative analysis, site visits, focus groups, document review, and staff training to create a tailored approach to each project;
Resolution 2024-### Page 2
WHEREAS, Public Profit will also develop Measure S and Measure K Annual Reports to be presented to the Citizens' Oversight Committee to meet requirements under the Sales Tax Ordinances previously adopted by the City Council;
WHEREAS, on December 5, 20 23, this item was taken before the Community Services Standing Committee (Cruz/Pineda) for their update and review before moving to City Council for formal approval; and
WHEREAS, funding for the Agreement is currently budgeted for FY23- 24 and planned for in the forthcoming multi -year Operating Budget FY 2024- 27 through the following funds, pending availability of funds: General Fund (100-5110-43600), Measure S (100-1110- 43600 MEA-S22), and Measure K (201-1110-43600 MEA-00K).
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the City Manager to enter into a Four-Year Consulting Services Agreement with Public Profit LLC for the evaluation of the Team For Youth Grant Program, Measure S, and Measure K for a total amount not to exceed $412,000; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the Consulting Services Agreement, in substantially the form attached, and to make such changes or additions with the concurrence of the City Attorney as are necessary or appropriate and which do not substantially alter the rights and obligations of the City.
* * * * * *
ADOPTED this 16
TH day of January 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
Dorothy Gantt, City Clerk Patricia Ponce, Mayor