ALL DATES SUBJECT TO CHANGE BY THE CITY MANAGER
BUDGET CALENDAR – ZERO-BASE BUDGETING (REVISED 03/18/24) FY 2024- 2027 TRIENNIAL OPERATING BUDGET & CIP BUDGET
NOV. 14, 2023 BEGIN BUDGET PROCESS KICKOFF
▪ City Manager provides general direction to the Budget Team ▪ Finance Director provides overview of Zero-Base Budgeting to the Budget Team ▪ Finance provides direction on data gathering
DEC. 4 – DEC. 21, 2023 FINANCE DEVELOPS BUDGET PARAMETERS AND INSTRUCTIONS ▪ ClearGov access provided for training to the Budget Team JAN. 3 – JAN. 16, 2024 PERSONNEL BUDGET DEVELOPMENT
▪ Finance to send FTE counts to Departments for review
▪ Final FTE Count submitted to CMO for approval
▪ HR completes and sends Org Chart to Finance (includes PT equivalent for FT) ▪ Finance uploads data in ClearGov (pending ClearGov’s timeline) JAN. 17 – FEB. 13, 2024 OPERATING EXPENSE & REVENUE BUDGET DEVELOPMENT ▪ Departments enters the supplies and services budget requests in ClearGov ▪ PW Dept. enters CIP requests in ClearGov for budget appropriations. ▪ CMO and Finance to develop Revenue Forecast
FEB. 14 – FEB. 29, 2024 FINANCE COMPLETES ANALYTICAL REVIEW & BALANCES BUDGET ▪ Presentation and discussion between City Departments and Finance ▪ Presentation and discussion between CMO and Finance
MAR. 4 – APR. 4 2024 BUDGET BOOK DEVELOPMENT
▪ Department narratives and photos due to Finance Department (Mar. 12) ▪ CMO finalizes Budget Message
▪ Finance completes layout and publication (Apr. 4)
APRIL 15, 2024 CITY COUNCIL SETS THE PUBLIC HEARING (MAY 1, 2024 SPECIAL CITY COUNCIL MEETING) ▪ City Clerk to set the Public Hearing and send Public Notice at least 5 days prior ▪ Capital improvement plan presentation to planning commission APRIL 29, 2024
MAY 1, 2024
MAY 1 – MAY 16, 2024
MAY 20, 2024
JUN. 17 – JUN. 27, 2024
JUL. 1 – JUL. 7, 2024
BUDGET, FISCAL & LEGISLTIVE STANDING COMMITTEE MEETING (REVIEWS
PRELIMINARY DRAFT BUDGET DOCUMENT)
CITY COUNCIL BUDGET PRESENTATION & SCHEDULED PUBLIC BUDGET HEARING (OPERATING BUDGET-FINANCE DIR. & CIP BUDGET-PW DIR.)
FINANCE FINAL PREPARATION OF THE PROPOSED BUDGET & GANN LIMIT
COUNCIL TO ADOPT OPERATING BUDGET, CIP PLAN, AND GANN LIMIT FINANCE, CLEARGOV AND INFORMATION TECH CREATE LINK TO CITY’S WEBSITE
ADOPTED BUDGET ENTERED IN SPRINGBROOK
ACTION/ACTIVITYDATE