Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
January 31, 2024
Matt Rodriguez
City Manager
City of San Pablo – City Hall
1000 Gateway Avenue
San Pablo, CA 94806
Subject: San Pablo Emergency/On-Call HVAC Service Provider
Dear Matt,
We appreciate the opportunity to provide you with a response to your request for proposal and provide pricing to perform emergency on-call HVAC service for public buildings in the city of San Pablo.
By selecting ACCO as your mechanical provider, you will have at your disposal the largest mechanical service, engineering, and construction company in California. With over 2,000 employees including 120 service technicians living within the Bay Area and annual revenues exceeding $1.9 billion, ACCO has the resources to meet the greatest needs of even our most demanding customers. Our 2 hour service call guarantee has instilled trust with our customers over the years while providing the highest quality HVAC support.
ACCO has the experience and man-power to take on any emergency HVAC needs. With the dedicated partnership of our team including Project Manager Bryden Connel and Area Service Supervisor Dustin Johnson, ACCO is ensures commitment to meeting the demands of emergency service and ensuring reliability when needed most.
We look forward to serving you. If you have any questions or concerns, please do not hesitate to contact me at (925) 993-7348 and/or (800) 998-ACCO (2226).
Respectfully,
ACCO Engineered Systems, Inc.
Bryden Connel
Project Manager
(925) 993-7348 Cell
[email protected]
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
Table of Contents
Cover Letter ...……………………………………………...……………………….Section 1 Statement of Qualifications…………………………………...………………….. Section 2 Scheduling Approach…………………………………………….……………….. Section 3 Prevailing Wage ..…………………………………………………....……..…….. Section 4 Rate Schedule……………………………………………………………………... Section 5
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
2. Statement of Qualifications:
ACCO provides owners a partnership with an HVAC contractor that they can trust to have the resources, breadth of services and stability to meet ALL of its HVAC needs. There are several reasons why a partnership with ACCO Engineered Systems warrants your strong consideration. These include:
Stability:
ACCO has been in business since 1934 and has grown into what is today’s largest privately held mechanical contractor in the state of California. Though we have seen our industry change through mergers and acquisitions in recent years, ACCO has remained an employee owned corporation, and maintained its identity while other contractors have been struggling to re -define theirs. Our stability has led to significant growth over the last five years as facility owners looked to develop a partnership with a contractor with a proven track record and a stable, solid future.
Resources:
ACCO can offer owners more resources than any other HVAC contractor in the Bay Area. This ensures that the owners will not need to look elsewhere to meet any of their HVAC needs. We have a large staff of professional engineers that can be called upon if needed to solve difficult problems. We fabricate our own sheet metal and piping, provide electrical installation and service. ACCO has the resources to mobilize a team of well trained, highly skilled individuals to meet even your most demanding needs.
A snapshot of some of the resources that ACCO can provide:
Preventive Maintenance Large Tonnage Maintenance
24/7 Emergency Service Predictive Maintenance
Engineering Energy Services and
DDC Controls Installation and Service Electrical Installation and Service Design/Build New Construction Tenant Improvement
Sheet Metal Fabrication/Installation Piping Fabrication/Installation
Response Time:
ACCO has over 120 union certified service technicians covering the g reater Bay Area . It’s because of this that ACCO is confident that we can respond to any Emergency Service request in less than 2 hours.
Energy Services:
ACCO has an entire Energy Services Division that provides such services as determining EPA Energy St ar Ratings, developing Energy Conservation Measures, developing Peak Demand Load Shedding strategies, LEED certification strategies and Re-commissioning Programs.
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
ACCO360 – Wireless Devices for Service Technicians
ACCO has adopted a program that provides each of its service technicians with a wireless devices. This enables the technician to instantly access information about each customer’s equipment including service schedule, repair history, and manufacturer’s service manuals. In addition, field service r eports and maintenance work orders shall be emailed directly to the owners’ designated representative at the time the work is completed.
Account Management:
ACCO will assign an experienced service project manager to work with the owners’ representative a nd provide the following information:
Proposals for equipment repairs, replacement, system modification, etc. Information on other ACCO offerings such as Energy Services Quarterly reports showing open bids, equipment repairs, trends (frequency of repairs)
Lead Service Technician and East Bay Field Supervisor
Dustin Johnson
Accomplished and results-oriented supervisor with demonstrated success in HVAC operations.
Expertise and strong ability to streamline operations and maximize productivity.
Skills
18 years of experience as ACCO service technician.
Comprehensive knowledge of brazing and soldering practices. Expert at troubleshooting, repairing, and maintaining HVAC equipment Maintained FDA monitored sites that requires special MOP’s to keep the Preventive Maintenances within the FDA required guidelines.
Training and Certification
Boiler Courses
EPA Certification
U.A. S.T.A.R. Certified
5 Years U.A. Local 342 Training
Automated Logic Controls Trained
Griswold Water Treatment Training Classes
Goodman and Amana Heat pump Certification
Eaton VFD Drive Certified Start Up Technician
Daikin VRV
Mitsubishi VRF
LG VR
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
Lead Project Manager and Account Manager
Bryden Connel
925-993-7348 | [email protected]
Highly motivated and dedicated project manager with continual success in exceeding customer expectations while maintaining the highest degree quality of service. Will be responsible for maintaining maintenance contract full time by responding to service calls, writing proposals, and managing equipment replacement projects when necessary.
Mechanical Engineer – UC Davis Alumni
3 years of experience as ACCO project manager
Facility service group expert with emphasis on large scale maintenance and projects.
Responsible for managing following maintenance and emergency service accounts and projects:
Schnitzer Steel – Oakland
o Maintained since 2018
Calpine Energy Center
o Russel Energy Center
Maintained since 2016
o Delta Energy Center
Maintained since 2021
o Los Medanos
Maintained since 2018
Ross Dress for Less Corporate Headquarters Campus
o Maintained since 2017
UC Berkeley – Minor Hall (Ductwork replacement)
o January 2021
Sand Hill Business Center - 2770 Sand Hill (40Ton AHU and Boiler skid replacement) o Currently ongoing
LIST OF ACCO MAINTENANCES
8 Years - City of Novato (Miguel Carrillo – (415) 827-3950) 8 Years - City of Pleasanton (Steve Castaneda – (925) 437-4007) 1 Year - City of Piedmont (Paki Muthig – (510) 420-3062) 3 Years - Real Estate Division of San Francisco – (Darwin Dagandan - (415) 269-4882) 1 Year - Master Service Agreement – Oakland (Craig Pon - [email protected]) Starting 2024 - Emergency/On-Call HVAC Service– Tracy (Jim Thompson - (209) 831-6371)
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
3. Scheduling Approach:
ACCO technicians are prepared to start equipment survey immediately upon award. Project manager Bryden is to meet with staff and perform site survey to identify site specific needs for optimum service, and relay information to field.
Once complete, field technicians. All model and serial numbers are to be recorded and input into system as to clean the equipment list. During initial walk, immediate repairs are to be noted to San Pablo operations manager, and timeline for recommended older equipment replacement to be given. This is estimated to occur over a one (1) week long mobilization.
Upon needed service, our 24 hour dispatch team is prepared to accept emergency service call requests. One of our skilled technicians will arrive within 2 hours prepared to serve the city as needed. If further repairs are required, Project Manager Bryden with engage the city’s facilities manager providing a detailed proposal with the work to be completed.
4. Prevailing Wage:
ACCO acknowledges and will have compliance with all California Labor code requirements with prevailing wages. ACCO will maintain certified payroll records as requested by the City.
5.Rate Schedule:
Service Call Hourly Rates Through July 1st
Feb 1–
Jul 1 24
Jul 1 24 –
Jul 1 25
Jul 1 25 –
Jul 1 26
Jul 1 26 –
Jul 1 27
Jul 1 27 –
Jul 1 28
Jul 1 28 –
Jul 1 29
Jul 1 29 –
Dec 31 29
Straight Time $200 $208 $216 $225 $234 $244 $255
Overtime $300 $312 $324 $337.50 $351 $366 $382.5
Double Time $400 $416 $432 $450 $468 $488 $510
Truck Charge $85 $95 $100 $105 $110 $115 $120
Overtime and Double Time Time and
1/2
Double
Time
Over 8 Hours per Day X
Over 40 Hours per Week X
Before 7:00 am and after 4:30pm (After working an 8hr working day) X Saturdays X
Sundays (Schedules Only Sunday work is DT) X X
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
Holidays
- Thanksgiving (DT)
- Christmas Day (DT)
- New Year’s Day (DT)
- July 4th (DT)
- Labor Day (DT)
- Memorial Day (DT)
- President’s Day (DT)
Material Charges:
Parts to be marked-up at: 15%
Truck Charge: For every technician for each day of work. For additional technicians, a truck charge will be applied if there are at least 4 hours.
GENERAL CONDITIONS:
1. For the convenience of both the customer and ACCO, the customer will permit ACCO personnel the use of his common building equipment, such as ladders, elevators, etc., together with free and timely access to necessary areas.
2. ACCO will not be required to remove, replace or alter any part of the building structure in the performance of this agreement.
3. Both the customer and ACCO agree that all work referred to in this agreement shall be performed during the regular working hours of 7:00 AM to 4:30 PM, Monday through Friday, except Holidays.
4. This agreement takes into consideration the extension of the manufacturer’s warranties to the customer on the equipment outlined herein.
5. The customer agrees to make prompt payments. Should a payment become thirty (30) days delinquent, this contract may become null and void at any time thereafter at the option of ACCO, and all moneys owed ACCO will become due upon demand.
6. To assure best performance the customer should operate the system and all equipment properly and as per manufacturer’s instructions. Expenses to ACCO caused by improper operation, negligence, misuse of the equipment, or by any cause beyond the control of ACCO, shall be paid by the customer.
7. Operational efficiency will be assured if all necessary work is performed or equipment added by qualified ACCO personnel. In the event of any alterations, additions, adjustments, or repairs by others (unless authorized by ACCO) ACCO assumes no responsibility and has option to terminate this agreement.
8. Any parts that are not available from normal sources in the judgment of ACCO, and which may impair proper operation, may be replaced by ACCO and paid for by the customer.
9. Loss of business or any delays occasioned by events that ACCO cannot control, such a strikes, riots, lock- outs, transportation delays, accidents, Acts of God, force majeure or any other cause beyond ACCO’s control shall not be the responsibility of ACCO.
10. Any item of equipment or labor required by insurance companies, federal, state, municipal or other authorities will not be required to be furnished by ACCO.
11. ACCO shall not be responsible for original system design, installation or its performance in maintaining design conditions, except through failure of equipment covered herein.
12. This agreement covers the complete understanding between ACCO and the customer and shall become a valid contract only when accepted and approved by authorized person for both parties. No verbal representations shall be binding on either party.
13. ACCO shall provide a certificate of liability insurance with the requirements as specified by the customer, listing the customer as the additionally insured.
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
SAMPLE WORK ORDER
Mechanical Services
1133 Aladdin Ave
San Leandro, CA 94577
510 346 4300
Terms and Conditions
1. All work shall be performed during normal working hours unless otherwise stated herein.
2. ACCO Engineered Systems agrees to maintain in full force and effect a Workmen’s Compensation Insurance policy and a Comprehens ive Liability Insurance policy in substantial amounts to protect all parties to this agreement, furnishing certificates of insurance, if required by Buyer.
3. Buyer shall prepare the premises to permit free movement and erection of materials, providing necess ary openings, supports, cutting, patching, necessary public utility and steam services, and pay all fees in accordance with codes and ordinances unless otherwise indicated in this Bid Contract.
4. In the event that the Seller encounters any asbestos product o r material in the course of performing its work, the Seller shall have the right to immediately discontinue its work and remove its employees from the project, or that portion of the project wherein such product or materials were encountered, until such ti me as any hazards connected therewith are abated, encapsulated or removed and/or it is determined that no hazard exists; further, Seller shall receive an extension of time to complete its work and compensation for delays encountered and compensation for an y change in the sequence of method or its work occasioned as a consequence of said encounter.
5. ACCO Engineered Systems extends manufacturer's standard warranties on all new equipment, misuse or abuse excepted, for a period not to exceed one year from date o f first beneficial use, which shall be defined as the Start - up Date. ACCO Engineered Systems guarantees most, but not all, repaired materials, parts and labor for a period of ninety (90) days from the date of first beneficial use. There are no warranties, expressed or implied, other than the above unless so noted herein.
Seller shall not be liable for any consequential damages including, but not limited to, liquidated damages, loss of rent, interest expense, extended overhead or any other delay damages of any kind, nature or description. It is expressly understood and agreed that the only liability of Seller is to replace defective workmanship or material as herein above set forth.
6. ACCO Engineered Systems will not replace any refrigerant loss caused by defects in the equipment, material, parts, or workmanship furnished under this contract. Replacement of refrigerant due to failure or defects of items furnished by Seller is not included as a part of this agreement.
7. ACCO Engineered Systems shall not be liable for the corrosive or erosive action of liquids and/or gases upon the equipment specified and no part of such equipment shall be deemed defective by reason of its failure to resist physical or chemical action of such elements or items upon such equipment.
8. This agreement shall not be binding until duly accepted by an authorized officer of ACCO Engineered Systems. No person has authority to make or claim any representation, warranty, term, promise, or condition, expressed or implied, statutory or otherwise, w hich is not expressed herein.
This agreement constitutes the entire agreement between the parties and supersedes and revokes any previous agreement, written or oral, with respect to the labor and equipment covered hereby and may not be amended or modified except in writing executed by the parties hereto.
9. Under no circumstances shall the liability of Seller arising out of the sale or erection of the equipment hereunder, or arising out of its use, whether on warranties or otherwise, in any case exceed the les ser of the following: (a) Cost of correcting defects in the equipment or workmanship; or (b) the difference in value between the installation as installed and the cost of the original installation thereof, if installed strictly as in the contract documents set forth. And in no event shall any claims be made by either party against the other for consequential damages.
10. The Seller shall not be bound by any plans and specifications or conditions, existing or otherwise, that have not been presented to or deliver ed to it for the purpose of submitting this bid, nor shall the Seller be bound by any city ordinances, State laws or other governmental regulations not in effect at the time of submitting this bid, or which had become obsolete and which no longer was enforced by such public body enacting the same. 11.The Seller shall be excused for any delay in completion of this Bid Contract caused by acts of God, including but not limited to, wind, rain, flood, storm, landslide, subsidence and earthquake; acts of neglect of owner or architect or by any employee or agent of either; acts of neglect of separate contractors employed by owner; acts of public utilities or governmental or public bodies or their agents; material shortages; labor trouble, labor slowdowns; strikes; union activity causing a reduction in productivity; fire; casualty; delay in transportation; changes ordered in the work; failure of Buyer to make payments to Seller as required under this Bid Contract, or other causes beyond
the reasonable control of Seller, any of which shall
automatically entitle Seller to reasonable or necessary extensions of the completion date of the work and to an equitable adjustment of the contract price to compensate Seller for all costs and expenses of additional labor, service, equipment or material and extended overhead resulting from any such delay. If any of the materials specified are not readily available, the Seller may substitute equally efficient materials or fixtures of generally similar character in lieu of the equipment, materials or fixtures specified, and it shall allow any differential between the original cost of the materials specified and the materials furnished.
In the event of inability to obtain labor at union scale or without paying a premium above such scal e, Seller may delay performance until same shall be obtainable without premium payment or at the option of the Buyer the latter may require the use of materials or labor requiring the payment of such
excess cost, but upon condition that the Buyer shall pay such excess
12. No additional work will be performed unless it is authorized in writing by the Buyer.
If the Buyer refuses to sign a written work authorization or change order for the extra work, Seller reserves the right to refuse to perform the extra work.
13. Should either party hereto bring suit in court to enforce the terms hereof, any judgment awarded shall include court costs and reasonable attorney’s fees to the successful party.
14. Seller assumes no responsibility for the design on those jobs where Seller prepares working or shop drawings from designs furnished by others. Seller assumes no responsibility whatsoever for design or operative end result under any contract unless there is affirmatively stated on the obverse side of this Bid Contract, a direct unde rtaking on Seller’s part so to do.
15.Seller may suspend further performance under this Bid Contract upon three (3) days written notice to the Buyer in the event the Buyer is in breach of this Bid Contract for breach other than non-payment. Notice need not be given if work is suspended due to non-payment or due to the failure of the Buyer to pay for change orders as provided herein. In the event Seller elects to suspend performance, Seller shall be entitled to remobilization costs, including profit and overhead, upon the Buyer bringing payments current or issuing proper change orders for extra work. Such costs will equal actual losses sustained by Seller in terminating and restarting work.
16. This contract is entered into upon the understanding that in the pros ecution of any work herein specified Seller will be allowed sufficient time for the performance of said work on the basis of a normal eight-hour day, and in the event that Buyer or any subcontractor require Seller to perform such labor on an overtime basis , then such additional expense of every kind and character as Seller may be required to incur on account of said overtime labor, shall constitute an additional charge herein.
17. It is agreed that Buyer is to provide without cost to Seller, proper hoisting con veyances and scaffolding (including the use of engineer) at times so as to not delay Seller’s part of the work, unless otherwise indicated in this proposal.
18. Any loss or damage to Seller’s work, materials or equipment occurring at the site of the project oc casioned by fire, flood, earthquake, windstorm, riot or civil commotion shall be protected by Builders Risk Insurance procured by the contractor or owner without cost to Seller and Seller shall receive a proportionate share of the amount of any payment los s under any such policy or policies according as Seller’s interest may appear.
19. Notwithstanding any provision in the plans, specifications, contract between prime contractor and owner, general conditions, or any contract documents executed by and between contractor and owner having to do with the subject now stated, Seller shall not be liable for the cost of correcting defects occasioned by the acts or omissions of employees of other subcontractors, the prime contractor, owner or any segregated contractor, t o work performed by Seller. Before Seller proceeds with any corrective work to repair such damage, the prime contractor, or other person contracting with Seller in this Bid Contract, shall give Seller an unqualified instruction to proceed with the work upon their responsibility to compensate Seller therefore as an extra.
20. The Seller expressly reserves the right to assign all or any portion of its rights and/or duties under this Bid Contract with or without notice to the Buyer herein.
21. In the event of a confli ct between the terms and conditions of this Bid Contract and terms and conditions stated in the plans and specifications, or any other contract document, including the prime contract between owner and prime contractor, the terms of this Bid Contract shall govern.
22. If, in Seller’s opinion, Buyer’s credit becomes impaired, Seller may, at its option, suspend work and deliveries under this contract until it has received full settlement or security for services rendered and is satisfied as to Buyer’s credit for f urther shipments. If Buyer fails or refuses to make such payment, or give such security, then the full amount due under this contract at such time, for labor and material and/or equipment furnished shall immediately become due and payable and Seller shall have the right and the option to terminate this agreement. In the event that a suspension of this contract is required because of Buyer’s doubtful credit, an extension of the time fixed for the performance of this contract equal to the time of such suspension, shall automatically occur. If legal action is filed to effect collection of any sums due hereunder, Seller shall be entitled to reasonable attorney fees in addition to all other damages found to be due hereunder.
Confidential and Proprietary – ACCO Engineered Systems 2016