14450 DOOLITTLE DRIVE. SAN LEANDRO, CA 94577 (510) 670-1690 FAX (510) 670-1698 LICENSE #611215 (B, C-4, C-10, C-20, C36, C38)
Section 1: Cover Letter of Interest
A letter of interest/cover letter must be provided transmitting the firm(s) submittal for consideration. The cover letter shall include the primary contractor’s name, contact information (phone and email) and business address. Summarize your understanding of the scope of services, identify the selected discipline(s) and briefly introduce your team. The cover letter shall be signed by the person authorized to negotiate a contract for proposed services with the City on behalf of the Contractor team. The cover letter must state that the sample Maintenance and Trade Services Agreement is acceptable as-is. Please do not submit a SOQ and subsequently request changes to the template Agreement.
Answer:
I am writing to express Mesa Energy Systems keen interest in providing comprehensive HVAC services to The City of San Pablo for Discipline 1: Mechanical, HVAC Systems. With over 40 years of experience in the commercial HVAC industry, Mesa Energy Systems has continually demonstrated its commitment to excellence, reliability, and innovation in meeting the heating, ventilation, and air conditioning needs of our clients.
As part of EMCOR Servies, Mesa Energy Systems benefits from a vast network of resources and expertise across the United States. With over 100 different offices nationwide, we can source even the most hard-to-find or discontinued HVAC parts quickly and efficiently.
One of our key strengths lies in our ability to source parts faster and more efficiently than other companies in the industry. Our extensive network of suppliers and strategic partnership allows us to access a wide range of high-quality HVAC components promptly.
Our extensive coverage ensures that we can provide timely support to our clients, no matter where the facilities are located, and that we have access to a wide range of suppliers to meet their specific needs. This ensures that we can quickly address any equipment failures or maintenance needs, minimizing downtown for our clients and ensuring uninterrupted operation of their HVAC systems.
Our extensive experience uniquely positions us in understanding the diverse requirements of the cities’ needs. We have successfully designed, installed, and maintained HVAC solutions for a wide range of commercial facilities, including office buildings, retail spaces, educational institutions, healthcare facilities, and more. Our team of highly skilled technicians and engineers is dedicated to delivering tailored solutions that ensure optimal comfort, energy efficiency, and indoor air quality for our clients.
14450 DOOLITTLE DRIVE. SAN LEANDRO, CA 94577 (510) 670-1690 FAX (510) 670-1698 LICENSE #611215 (B, C-4, C-10, C-20, C36, C38)
Section 1: Cover Letter of Interest Continued
At Mesa Energy Systems, we take pride in our ability to offer a comprehensive suite of HVAC services including preventative maintenance, emergency repairs, retrofits, system design, engineering, and energy management solutions.
Mesa Energy Systems understands the scope of work provided in the Request for Qualifications and agrees to the terms and conditions as-is.
Thank you for considering Mesa Energy Systems as your trusted HVAC partner. We look forward to the possibility of working together.
Best,
Samuel Burbach
14450 Doolittle Dr,
San Leandro, CA 94577
(510)963-1638
[email protected]
14450 DOOLITTLE DRIVE. SAN LEANDRO, CA 94577 (510) 670-1690 FAX (510) 670-1698 LICENSE #611215 (B, C-4, C-10, C-20, C36, C38)
Section 2: Firms statement of Qualifications
Provide the qualifications and experience of the firm(s) proposed for the work in the submittal.
Reference related work which best illustrates your qualifications for the selected discipline(s).
Specifically include other local agencies for which you provide on-call services. Include client name and contact information, description of work, and year of completion. These clients may be called as references for your company.
Answer:
Customer
Name
Years Major Trades –
Self Preformed
Sales to
Customer
Customer Contact
San Pablo
Lytton Casino,
San Pablo CA
2006-
Present
Mechanical
HVAC, Building
Automation,
Plumbing,
Electrical
Service
Sales: $1M
Retrofit
Sales: $6M
Raymond Wing
[email protected]
(510)620-1531
Exact
Sciences
Redwood City,
CA
2022 -
Current
HVAC
Maintenance +
projects and
repairs
$182,000 /
Year
Jeff Chandler
[email protected]
650.207.9926
City and
County of San
Mateo
2017 -
Current
HVAC, UPS
Power,
Generators
$126,000 /
year
William Dunbar
[email protected]
650.363.1876
Morongo
Casino Resort
& Spa
Cogeneration
Facility
Cabazon, CA
2017 –
Present
2 Full Time
Plant
Operators,
Solar Farm,
Mechanical
Service and
Cogen Support
$1,000,000
+ / year
Ross Kriso
[email protected]
14450 DOOLITTLE DRIVE. SAN LEANDRO, CA 94577 (510) 670-1690 FAX (510) 670-1698 LICENSE #611215 (B, C-4, C-10, C-20, C36, C38)
Section 3: Scheduling Approach
Describe the Contractor’s proposed approach to this type of work and if relevant the typical approach to work similar to this. The approach should identify how the contractor can provide short-notice on-call services and be flexible to potential changes in scope.
Answer:
Our San Francisco Bay Area Office employs over 170 team members, have a full-service dispatch department can provide immediate local service for any needs the City of San Pablo may have.
Over 94 of our local union technicians are manufacturer trained and certified, all of which are trained to work on various machines and accurately service and identify the necessary parts and repairs needed during a service. We will support your Mechanical systems 24/7/365 for service. For critical services, our response time will be within 2 hours from the time of notification. We are your partners and an extension of your team, and we will treat your systems as if they were our own.
Section 4: Prevailing Wage
California Labor Code requires the on public works projects, pay to workers must be not less than the general prevailing wage for the work being done, regardless of worker title. Any “contractor to whom (a) contract is awarded, and any subcontractor under (them), shall pay not less than the specified prevailing rates of wages to all (workers) employed in the execution of the contract. ” This does not apply to public works contracts of $1,000 or less. All projects greater than $1,000 require prevailing wage rates. Contractors are required to make and maintain certified payroll records available for inspection as requested by the city or the California Labor Commissioner for up to three years. Responsive SOQs must state the Contractor’s understanding and compliance with prevailing wage requirements on public works project.
Answer:
Mesa Energy Systems understands the California Labor Code requirements, to pay prevailing wages. Mesa Energy Systems is a union shop.
We understand this does not apply to public works contracts that are less than $1,000 but does apply to all projects greater than $1,000.
14450 DOOLITTLE DRIVE. SAN LEANDRO, CA 94577 (510) 670-1690 FAX (510) 670-1698 LICENSE #611215 (B, C-4, C-10, C-20, C36, C38)
Section 5: Rate Schedule
Provide a company rate schedule in a format that will allow City staff to determine standard hourly labor classifications costs and equipment costs. Include any rate adjustments that are predicted to occur during the execution of the Agreement.
Answer:
Item # Description Time Range Per Hour rate
1 Journeyman Hourly
Rate
6am to 4pm $192.00
2 Journeyman Overtime
Rate
4:01pm to 5:59am $250.00
3 Trip Charges All Above times $130.00
Local Subcontracting Approach/ Local Employment Approach In the realm of service and repair, Mesa Energy Systems will not be subcontracting any of this work, ensuring direct control and consistent quality. However, for more extensive projects like unit replacements, Mesa may engage subcontractors for specific tasks such as rigging or crane operations. All other aspects of these projects will be handled in-house, maintaining our standard of excellence. Moreover, in instances where subcontracting is necessary, Mesa will diligently seek trades within the city of San Pablo. This local focus not only supports the community but also ensures that any subcontractors used are thoroughly vetted and approved in accordance with the requirements of the Request for Quotations (RFQ).