Resolution 2024-___ Page 1
RESOLUTION 2024-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING
THE CITY MANAGER TO EXECUTE A FIVE-AND-A-HALF YEAR AGREEMENT WITH PEREGRINE TECHNOLOGIES FROM JANUARY 1, 2024 (FY24) THROUGH JUNE 30, 2029 (FY29) TO ALIGN WITH A FISCAL YEAR SCHEDULE, FOR THE ONGOING
PROVISION OF SOFTWARE LICENSE SERVICES, TRAINING, AND SUPPORT AT A TOTAL BUDGETED COST NOT TO EXCEED $550,000, SUBJECT TO FUNDING
AVAILABILITY
WHEREAS, this proposed action is not a project as defined by CEQA;
WHEREAS, Strengthen Existing and New Technology Programs, Public Facility/Infrastructure Projects, and Future Workplace Development Programs/Services To Enhance SPPD Crime -Reduction Goals, Community Policing, Mental Health, and Training Programs is an adopted policy item under the FY 2023- 25 City Council Priority Workplan, adopted May 1, 2023;
WHEREAS, Peregrine Technologies is an advanced analytic platform which provides a quick, single point-of-access to view and analyze large-scale data from various data sources. Through 2019, the Peregrine team worked directly with City staff to integrate various Police Department records management and operating systems, thereby allowing staff to efficiently access information from various sources within o ne secure, effective platform;
WHEREAS, the continued development and use of this software has greatly supported Department operations, increasing efficacy in patrol and investigative processes, and improving responsiveness to public and interagency records requests;
WHEREAS, on December 17, 2018, the City Council approved Resolution 2018-163, authorizing the appropriation of $100,000 in Supplemental Law Enforcement Services Grant Funds for the procurement of the Peregrine Technologies software license agreement. Additionally, formal bidding requirements were waived pursuant to San Pablo Municipal Code S ection 3.16.110(B) and (C) due to specialized services and unique software attributes of Peregrine Technologies;
WHEREAS, following Council approval, a one- year software license with Peregrine Technologies was procured, and the service agreement has since renewed on an annual basis, with approval of the City Council via Resolutions 2020- 023, 2020-141, 2021-060, and 2023-026;
WHEREAS, since 2019, the San Pablo Police Department has further expanded its interagency utilization of the Peregrine software, through the development of an electronic process for criminal case filings with the Contra County District Attorney’s Office. On December 21, 2020, the City Council approved Resolution 2020- 158, formalizing the adoption of a Memorandum of Understanding between the City of San Resolution 2024-___ Page 2
Pablo and Contra Costa County for electronic interface with the District Attorney’s Office’s case management system;
WHEREAS, the daily operations of the San Pablo Police Department are supported and streamlined by the Peregrine software’s capabilities;
WHEREAS, the continuity of this vital technology provides immensely improved operational efficiency, and enables staff to provide a much higher level of public safety service to the San Pablo community;
WHEREAS, the Police Department wishes to enter into a five-year agreement with Peregrine Technologies, in an amount not to exceed $100,000 per year, subjec t to funding availability;
WHEREAS, the existing contract terms expire at the end of each calendar year, and staff wishes to align this multi -year contract with the City’s fiscal year schedule for administrative purposes;
WHEREAS, the proposed Agreement term reflects the inclusion of a prorated term for the current FY24 period, from January 1 - June 30, 2024 (half year), with subsequent annual renewals over a five-year term beginning July 1, 2024, for a total Agreement term of five-and-a-half years;
WHEREAS, the total cost of Peregrine software and services shall not exceed $550,000 over the term of the Agreement;
WHEREAS, the annual expense of this Agreement will be allocated, budgeted, and funded through the Police Department’s operating budget (Pr ofessional Services:
100-2110-43600);
WHEREAS, funding for the current Fiscal Year 2024 period from January 1 – June 30, 2024 has been allocated within the Police Department’s FY23- 24 operating budget; and
WHEREAS, the continuation of services into subsequent fiscal years, over the five- year Agreement term, will be contingent upon funding availability as specified within the terms of the Agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo hereby authorizes the C ity Manager to execute a five- and-a-half year Agreement with Peregrine Technologies, from January 1, 2024 (FY24) through June 30, 2029 (FY29) to align with a fiscal year schedule, for the ongoing provision of software license services, training, and support at a total budgeted cost not to exceed $550,000, subject to funding availability;
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BE IT FURTHER RESOLVED that the Agreement shall be in a form approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from what is set forth in the attached Agreement; and
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings.
* * * * * * *
ADOPTED this 1st day of April, 2024, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
_________________________________ _________________________________ Dorothy Gantt, City Clerk Patricia Ponce, Mayor