Resolution 2024-___ Page 1
RESOLUTION 2024-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO ( 1)
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO INCREASE COMPENSATION BY $75,000, FOR A TOTAL AUTHORIZED NOT TO EXCEED AMOUNT OF $125,000, FOR THE CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF SAN PABLO AND ROBERT HALF INC.; AND (2) REALLOCATING FUNDS IN THE AMOUNT OF $115,879 IN SALARY SAVINGS FROM THE FISCAL YEAR 2023/24 PUBLIC WORKS DEPARTMENT SALARY OPERATING BUDGETS TO THE FISCAL YEAR 2023/24 PUBLIC WORKS DEPARTMENT
PROFESSIONAL SERVICES OPERATING BUDGETS
WHEREAS, On September 5, 2023, the City of San Pablo entered into a Consulting Services Agreement with Robert Half Inc. to provide temporary administrative staffing services for the Public Works Department;
WHEREAS, due to the volume of active projects in design and construction, and ongoing Maintenance Division activities and projects currently being managed by Public Works, temporary staffing services has been critical in continuing daily operations;
WHEREAS, although State law mandates formal, sealed competitive bidding for certain public work/construction contracts, the City can adopt its own procurement policies for other services such as consulting services and has done so in Chapter 3.16 of the San Pablo Municipal Code and in more detailed procedures in the City’s Finance Policies, which were administrative adopted in October 2018 and further revised in April 2021;
WHEREAS, due to staffing impacts and the volume of active construction projects, and maintenance work being managed by Public Works, staff recommends increasi ng the compensation and extending the term for temporary staffing services;
WHEREAS, staff recommends the City Council authorize the City Manager to execute a First Amendment to Robert Half Inc.’s Agreement to increase compensation to an amount not to exceed $125,000 and to extend the term through December 31, 2024;
WHEREAS, the Public Works Department has had several vacant positions since the start of Fiscal Year 2023/24, including two (2) Maintenance Workers, one (1) Engineering Aide, and one (1) Senior Administrative Clerk, which are not expected to be filled until sometime in July 2024 or later;
WHEREAS, staff recommends transferring unused salary savings due to the current position vacancies from the Fiscal Year 2023/24 Public Works Department Salary Operating Budgets to the Fiscal Year 2023/24 Public Works Department Professional Services Operating Budgets in the amount of $115,879 through the end of June 30, 2024;
Resolution 2024-___ Page 2
WHEREAS, staff intends to obligate unused salary funds by Fiscal Year 2023/24 year-end for expenditures incurred for temporary staffing services, various CIP projects, on-call professional services consulting, and maintenance and trade services; and
WHEREAS, Human Resources recruitments have already been initiated for the two (2) vacant Maintenance Workers during March 2024, and one (1) vacant Engineering Aide position will commence before June 2024, with all F/T appointments on or after July 1, 2024. The vacant Senior Administrative Clerk will remain vacant/deferred per the City Manager ’s operational directive as of March 16, 2024, due to current budget constraints.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo hereby authorizes the Ci ty Manager to execute a First Amendment to the Consulting Services Agreement with Robert Half Inc., in a form to be approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from those set forth in the attached d raft amendment, for temporary staffing services in an additional amount not to exceed $75,000, for a total authorization not to exceed $125,000;
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager to transfer funds in the amount of $ 115,879 from the Fiscal Year 2023 /24 Public Works Department Salary Operating Budget s to the Fiscal Year 202 3/24 Public Works Department Professional Services Budgets;
BE IT FURTHER RESOLVED that the fiscal impacts outlined in the tables below are only for the FY 2023/24 period ending June 30, 2024. Any future professional services costs beyond July 1, 2024 not obligated in Fiscal Year 2023/24 will be borne through future adoption of the next 3- year budget (FY 2025- 2027) and budgeted in the PW Department Budget accordingly.
ACTION
FROM:
Fund / Account Code
AMOUNT
TO:
Fund / Account Code
AMOUNT
Transfer 100-3410-41000:
FY2023/24 Property
Maintenance Salary
$6,517
100-3410-43600:
FY2023/24 Property
Professional Services
$6,517
Transfer 200-3710-41000:
FY2023/24 Streets
Maintenance Salary
$38,988
200-3710-43600:
FY2023/24 Streets
Professional Services
$38,988
Transfer 237-3610-41000:
FY2023/24 SLLD
Maintenance Salary
$32,471
237-3610-43600:
FY2023/24 SLLD
Professional Services
$32,471
Transfer 255-3510-41000:
FY2023/24 NPDES
Maintenance Salary
$37,903
255-3510-43600:
FY2023/24 NPDES
Professional Services
$37,903
TOTAL: $115,879
BE IT FUTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings.
Resolution 2024-___ Page 3
* * * * * * *
ADOPTED this 1st day of April 2024, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
______________________ _________________
Dorothy Gantt, City Clerk Patricia Ponce, Mayor