CITY OF SAN PABLO
AGREEMENTFORCONSULTINGSERVICES
Project No.0700 [Sub: GBI COR 037 Analysis] / Agreement No. I THIS AGREEMENT (" Agreement"), effective the 151" day of November, 2023 (" Effective Date"), isbyandbetweentheCityofSanPablo, amunicipalcorporationorganizedandexisting under the laws of the State of California, (" City"), and Constance Riedinger dba Riedinger Consulting, (" Consultant") ( individually, a "Party," andcollectively, the "Parties").
RECITALS
WHEREAS, the Citydesiresto engagea consultantto provideforensicscheduling consultingservicesto the City ("Services") as further set forth in this Agreement; WHEREAS, theCitydesirestoengageaconsultantwhowillactatalltimesintheCity's bestinterestandwillrespectthetrustandconfidenceplacedinthatconsultantbytheCity; and WHEREAS, ConsultanthasrepresentedtoCitythatConsultanthasthespecialtraining, skill, competenceandexpertisenecessarytoprovidetheServicesneededbytheCity; desiresto enterintothisAgreementwiththeCityasanindependentcontractor; andiswillingtoprovidethe Serviceson thefollowing terms and conditions.
NOW, THEREFORE, Consultantandthe Cityagree as follows:
TERMS AND CONDITIONS
1) Scone of Services.
A. Scope of Services. Consultantagreesto providethe Servicesto the City as specifiedin, collectively, thescopeofservicessetforthinConsultant'sproposaldatedOctober 30, 2023 (" Proposal"), attachedasExhibitAandincorporatedherein. Intheeventof anyconflict orinconsistencybetweenanyofthetermsoftheProposalandthisAgreement, thetermsmost favorabletotheCitywillprevail. AnyservicesnotencompassedinthisSection (1) areadditional services (" Additional Services") subjectto priorwrittenauthorizationbythe City, as further specified below in Section ( 3), "Additional Services." B. QualityofPerformance. ConsultantwillprovidetheServicesandanyauthorized AdditionalServicesin accordancewiththestandardsof its profession; inaccordancewiththe terms, conditions, andobjectivesof thisAgreement; andin a mannersatisfactoryto theCity Manager or his or her authorized delegee (" City Manager"). Consultant represents that it possessesthenecessaryskills, background, andlicensestoperformtheServicesorAdditional Services. ConsultantissolelyresponsibleforthequalityandsuitabilityoftheServicesitprovides pursuanttothisAgreement. If, duringthecourseofthisAgreement, theCityManagernotifiesConsultantthattheServicesarenotsatisfactory, inwholeorinpart, Consultantwillpromptlytake thecorrectiveactionrequiredbytheCityManager, atnoextracosttotheCity. Failuretopromptly takesuchcorrectiveactionconstitutesa materialbreachof thisAgreementandcausefor terminationintheCity's discretion. Thisstandardofcarewillnotbeconstruedto imposea mandatorydutyontheCitywithinthemeaningofGovernmentCodesection615.6. TheCity's acceptanceof ServicesperformedunderthisAgreementwill notoperateto waiveor release Consultant' s obligation under this paragraph.
Updated: 10/ 23
C. COVID-19Pandemic. AllCityofSanPabloprogramsandservicesmustbein compliancewithcurrenthealthordersissuedby ContraCostaCountyHealthServices at: htt s:/lwww. coronavirus. cchealth. or ealth- orders. Consultant shall comply with these requirementsandcontactCitystaffimmediatelyifthereisanyissuewithcompliance. Inaddition, theCityrequiresallcontractors/consultantsprovidingservicesatCityfacilitiesorCityworksitestocomplywithallCity'scurrentCOVIDpolicieson -siteastheymaybeamendedfromtimeto time.
D. Time is of the Essence. IntheperformanceofthisAgreement, timeis ofthe essence. ConsultantmustbeavailabletobeginprovidingtheServicesupontheEffectiveDateof thisAgreement, andmustcompletetheServiceswithinthetimespecifiedin Section ( 4). " Effective Date and Term."
E. Primary Service Provider. TheCity hasapprovedof ConstanceRiedingeras Consultant'sprimaryprovideroftheServicesunderthisAgreement, andnootherpersonwillbeacceptedastheprimaryprovideroftheServiceswithouttheCity'spriorwrittenconsent.
F. Labor Code Compliance. IftheServicesare "publicworks" servicesasdefined inLaborCodesection1720etsec}. andtheAgreementisforanamountgreaterthan $1,000, the AgreementissubjecttoallapplicablerequirementsofChapter1ofPart7ofDivision2ofthe LaborCode, beginningatsection1720, andtherelatedregulations, includingbutnotlimitedto requirementspertainingto wages, workinghoursandworkers' compensationinsurance. ConsultantmustalsopostalljobsitenoticesrequiredbylawsorregulationspursuanttoLabor Code section 1771. 4.
I. PrevailingWages: EachworkerperformingServicesunderthisAgreementthat iscoveredunderLaborCodesection1720or1720.9, mustbepaidataratenot lessthantheprevailingwageasdefinedinsections1771and1774oftheLabor Code. TheprevailingwageratesareonfilewiththeCityandareavailableonline athttp;//www.dir.ca.gov/DLSR. PursuanttoLaborCodesection1775, Consultant andanysubconsultantwillforfeittoCityasapenaltyupto $200foreachcalendar day, orportionofaday, foreachworkerpaidlessthantheapplicableprevailingwagerate, inadditiontopayingeachworkerthedifferencebetweentheapplicable wage rate and the amountactuallypaid.
2. WorkingDay: PursuanttoLaborCodesection1810, eighthoursoflaborconsistsofalegalday'swork. PursuanttoLaborCodesection1813, Consultantwillforfeit toCityasapenaltythesumof $25foreachdayduringwhichaworkeremployedbyConsultantoranysubconsultantisrequiredorpermittedtoworkmorethaneighthoursduringanyonecalendarday, ormorethan40hourspercalendarweek, unlesssuchworkersarepaidovertimewagesunderLaborCodesection1815. All ServicesmustbecarriedoutduringregularCityworkingdaysandhoursunless otherwisespecifiedinthescopeofservicesorauthorizedinwritingbyCity.
3. PayrollRecords: Consultantanditssubconsultantsmustmaintainpayrollrecords in compliancewithLaborCodesections1776and1812, andall implementing regulationspromulgatedbytheDepartmentof Industrial
Relations (" SIR"). For
eachpayrollrecord, Consultantanditssubconsultantsmustcertifyunderpenalty ofperjurythattheinformationintherecordistrueandcorrect, andthatithascompliedwiththerequirementsof LaborCodesections1771, 1811, and1815.
Unless the Agreement is for an amount under $ 25, 000, Consultant must Updated: 10/ 23
electronicallysubmitcertifiedpayroll recordsto the LaborCommissioneras required under California law and regulations.
4. Apprentices: if theamountoftheAgreementis $30,000ormore, Consultantmust complywiththeapprenticeshiprequirementsinLaborCodesection1777.5.
5. DIRMonitoring, Enforcement, andRegistration: TheServicesaresubjectto compliancemonitoringandenforcementby the DIRpursuantto LaborCode section1725.5, and, subjecttotheexceptionsetforthbelow, Consultantandany subconsultantsmust be registeredwith the DIR to performpublicworks projects.
Theregistrationrequirementsof LaborCodesection1725.5 donotapplyif the Agreement is for an amount under $ 25,000.
2) Compensation. Asfullcompensationforthesatisfactoryandtimelyperformanceof the Services as specified in Section ( 1), " Scope of Services," and the attached exhibits, City hereby agreestopayConsultanta sumnottoexceedTwenty -FiveThousand Dollars ($ 25, 000) as
follows:
on a deliverablesbasisatthehourlyrate(s) as setforthinExhibitA.
Consultantwillbepaidallundisputedamountswithinthirty (30) daysofCity'sreceiptofdetailed invoicesforServicesprovidedtotheCityManager's satisfactionduringtheprecedingcalendar month. InvoicesmustincludealloftheinformationcontainedinSection (7), "Billings," below. Each invoicemustbesignedbyanauthorizedrepresentativeofConsultant, verifyingthattheinvoiced Serviceshavebeenperformed. ConsultantwillnotbeentitledtocompensationforAdditional Services, as defined below in Section ( 3), unlessauthorizedby Cityin writingin advance, and memorializedinanamendmenttothisAgreementexecutedbytheauthorizedrepresentativesof eachParty. ThisSection (2) supersedesanyconflictingorinconsistentprovisionsintheProposal. 3) Additional Services. In addition to the Services included in Section (1), "Scope of Services," thePartiesmayfromtimetotimeagreethatConsultantwillprovideAdditionalServices foradditionalcompensation, asauthorizedbytheCityManager. Thenatureandscopeofthe AdditionalServices, includingthe timefor performanceand termsfor mutuallyagreeable additionalcompensationmustbememorializedinawriting, executedbybothParties, asfurther specified in Section ( 25), ' Amendments," beforeConsultantmaybeginprovidingtheAdditional Services. ConsultantwillnotbeentitledtocompensationforanyAdditionalServicesperformed withoutawrittenamendmenttoincludetheAdditionalServicesinthisAgreement. IfConsultant believesthatservicesthatit is directedto performbyCityarenotincludedinSection ( 1), " Scope
of Services," ConsultantwillpromptlynotifytheCityinwritingofthebasisforthisbelief. IftheCity agrees that the subjectservices are not includedin Section (1), "Scope of Services," the Parties willpromptlyexecuteawritingtoauthorizetheservicesasAdditionalServicesformutually agreed -uponadditionalcompensation. Exceptasotherwisespecifiedinthewrittenauthorization, allAdditionalServicesaresubjecttothesametermsandconditionsasallServicesunderthis Agreement, including, billing, record -keeping, reporting, insurance, indemnity, andcompliance with all applicable laws and standards.
4) Effective Date and Tenn. Theterm of this Agreement ("Terra") begins on the Effective Datesetforthabove, andexpiresonJune30, 2025. IftheTermexpireslaterthantheendofthe City'sfiscalyear, thecontinuationoftheTermintothenextfiscalyearwillbecontingentuponthe City's lawfulencumbranceorappropriationofnewfundsfortheAgreement.
Updated: 10123
5) Assinment and Subcontractirr . A substantial inducement to City for entering into thisAgreementwas, andis, thereputationandcompetenceofConsultant. Theassignmentor subcontractingofthisAgreementbyConsultant, oranyinteresttherein, isprohibitedwithoutthe priorwrittenapprovaloftheCityManager. TheCityhasauthorizedConsultanttousethefollowing Subconsultants/ Subcontractors as specified:
Subconsultant/ Subcontractor Name
None
Subconsultant/ Subcontractor Services
None
6) IndependentContractorStatus. ItisexpresslyunderstoodandagreedbytheParties thatConsultant, whileprovidingServicespursuantto thisAgreement, is an independent contractorandnotanemployeeoftheCity. Consultantissolelyresponsibleforthemeansand methodsbywhichitprovidestheServices. Consultantissolelyresponsibleforallmattersrelating tothepaymentofitsemployees, includingcompliancewithsocialsecurity, withholdingtaxandallotherlawsandregulationsgoverningsuchmatters. Consultantissolelyresponsibleforitsown actsandthoseofitsagentsandemployeesduringtheTermofthisAgreement. Consultantwill notrepresent, atanytimeorinanymanner, thatConsultantisanemployeeoftheCity. Consultant willexerciseitsjudgmentinrecommendingtoCitythemethodsbywhichtoaccomplishCity'sobjectivesandneeds. ConsultantacknowledgesthattheCitywillprovidenotraining. Consultant willprovidewhatevertoolsandmaterialsthatarenecessarytocompleteaclientengagement. Consultantisfreetoaccept, andhasacceptedinthepast, otherclientengagements. Consultant isresponsibleforpurchasing, bringing, providing, andcontrollinganyandallequipment, tools, instruments, etc. neededfor completionof the Servicesset forth herein, as well as for maintenanceanduseofsuchequipment. ItisunderstoodthatConsultantishiredonatemporary basisonly, andthatiftheCityand/orConsultantdesirestocontinueConsultant'sservicesafterexpirationof theTermorterminationof thisAgreement, Consultantmustenterintoa new agreement.
7) Billing , Consultant's invoices must include the following information: (a) a brief descriptionof Servicesperformed, includinganyAdditionalServices; (b) the date the Services were performed; (c) the number of hours spent and by whom; ( d) the current Agreement not -to - exceed amount; ( e) the amount previouslybilled; (f) the total paid to date; ( g) the outstanding balancedue, ifany; (h) thecurrentinvoiceamount; (i) totalamountbilledagainsttheAgreement todate; 0) theremainingbalanceofthenot -to -exceedamount; and (k) theConsultant'ssignature. ExceptasspecificallyauthorizedbyCity, ConsultantwillnotbillCityforduplicateServices performed by more than one person. Consultantmaynotsubmitanybillingfor an amountin excessof the maximumamountof compensationauthorizedin Sections (2) and ( 3), above.
Consultantis solelyresponsibleforitsofficeandoverheadcosts, includingfurnitureand equipmentrental, supplies, salariesofemployees, telephonecalls, postage, advertising, andall otherexpensesincurredby Consultantin theperformanceof thisAgreement, exceptfor miscellaneous expenses, such as travel, as noted in the $ 200 expense allowance in the Consultant' s proposal.
8) AdviceandStatusReporting. ConsultantwillprovidetheCitywithtimelyreports, orally orinwriting, ofallsignificantdevelopmentsarisingduringperformanceofitsServices, andprovide theCitywithinformationasisnecessarytoenableCitytomonitortheperformanceofthisAgreement, includingstatementsanddatademonstratingtheeffectivenessof theServices providedinachievingtheCity'sexpressgoalsandobjectives. TheCitymaywithholdpayments Updated: 10/ 23
otherwisedue to Consultantpendingtimelydeliveryof all suchreportsand information.
ConsultantwillpromptlynotifytheCityManagerofanymattersthatcouldadverselyaffect Consultant'sabilityoreligibilitytocontinuetoprovideServicesunderthisAgreement. 9) Retentionof Records. Consultant's completefiles, includingallrecords, employeetime sheets, andcorrespondencepertainingto theServiceswillbeavailableforreviewbytheCity uponrequest, andcopiesofpertinentreportsandcorrespondencewillbefurnishedfortheCity's files upon request by the City. Consultant will maintain adequate documentation to substantiate allchargesforhoursandmaterialschargedtoCityunderthisAgreement. Consultantwillmaintain therecordsandanyotherrecordsrelatedtotheServicesorthisAgreementandwillallowCity accesstosuchrecordsforaperiodoffouryearsaftertheexpirationoftheTermorterminationof theAgreement. AtCity'srequest, oruponexpirationorterminationofthisAgreement, Consultant willreturntoCityallplans, maps, costestimates, projectfinancialrecords, reports, andrelated documents. All researchinformation, plans, diagrams, financialrecords, reports, costestimates orotherdocumentspreparedorobtainedunderthetermsofthisAgreementwillbedeliveredto andbecomethepropertyoftheCityandalldatapreparedorobtainedunderthisAgreementwill bemadeavailable, uponrequest, totheCitywithoutrestrictionsorlimitationsontheiruse. This Section (9) willsurviveexpirationoftheTermor terminationof theAgreement. 10) WrittenReportsandDocuments. InaccordancewithGovernmentCodesection7550, ifthetotalcompensationpaidtoConsultantunderthisAgreementexceeds $5,000, anydocument orwrittenreportpreparedbyConsultantfororunderthedirectionofCitywillcontainthenumbers anddollaramountsofallcontractsandsubcontractsrelatingtothepreparationofsuchdocument orwrittenreport. Thecontractandsubcontractnumbersanddollaramountsshallbecontained in a separatesectionofsuchdocumentor writtenreport. Whenmultipledocumentsor reports arethesubjectorproductofthisAgreement, thedisclosuresectionmayalsocontainastatement indicatingthatthetotalcontractamountrepresentscompensationformultipledocumentsor reports.
11) RecordandFiscalControlSystem. Consultantwillmaintainitsfinancialrecordsand fiscalcontrolsystemsinacommerciallyreasonablemanner. Consultantwillmaintainpersonnel andpayrollrecordstoadequatelyidentifythesourceandapplicationofallreceivedfunds; withhold income taxes; pay employment taxes ( including Social Security), unemployment compensation, worker'scompensationandothertaxesasmaybedue. Consultantwillmaintain aneffectivesystemofinternalcontroltoassurethatfundsprovidedthroughtheCityareused solely for authorized purposes.
12) Access to Records,• Audits. TheCitywill haveaccessat anytimeduringnormal businesshoursandasoftenas necessaryto anybooks, records, documents, accounts, files, reports, andotherpropertyandpapersofConsultantrelatingtotheServicestobeprovidedunder this Agreementfor thepurposeof makingan audit, review, survey, examination, excerptor transcript.
13) Consultant's Testimony. Unlessthe Servicesincludeservingas an expertwitness, ConsultantagreestoconsultwithCityandtestifyatCity's requestif litigationisbroughtagainst CityinconnectionwithConsultant'sServices. ThisSection (13) willsurviveexpirationoftheTerm or termination of the Agreement.
14) Assignment of Personnel. Consultantwill only assign competentand qualified personnel to performthe Services. If CityasksConsultanttoremovea personassignedtothe Updated: 10/ 23
Services, Consultantagreesto do so immediatelyregardlessof the reason, or the lack of a reason, for City's request.
15) Insurance. Beforeit maybeginperformingServicesunderthisAgreement, Consultant mustprocureandprovideproofoftheinsurancecoverageandendorsementsrequiredbythis Section in the form of certificatesand endorsementsacceptableto City. The requiredinsurance must cover the activities of Consultantand its subconsultantsor subcontractorsrelating to or arisingfromtheperformanceoftheServices, andmustremaininfullforceandeffectatalltimes duringtheTermoftheAgreement. Allrequiredinsurancemustbeissuedbyacompanylicensed to dobusinessintheStateof California, andeachsuchinsurermusthaveanA.M. Bestsfinancial strengthratingof "A" orbetteranda financialsizeratingof "VII" or better. If Consultantfailsto provideanyoftherequiredcoverageinfullcompliancewiththerequirementsofthisAgreement, Citymay, atitssolediscretionandinadditiontoanyotherremedies, purchasesuchcoverageat Consultant's expense and deduct the cost from payments due to Consultant, suspend performanceoftheServicesundertheAgreement, orterminateConsultantfordefault. The procurementoftherequiredinsurancewillnotbeconstruedto limitConsultant's liabilityunder this Agreementor to fulfill Consultant's indemnificationobligationsunderthis Agreement. If coveragelimitscarriedbyConsultantexceedtheminimumlimitsspecifiedbelow, thehigherlimits will be deemed to be required by this Agreement.
A. Policies and Limits. Consultant must procure and maintain the following insurancepoliciesandlimitsat alltimesduringtheTermof thisAgreement:
1. Commercial General Liability Insurance (" CGL" ): The CGL policy must be issued on an occurrencebasis, written on a comprehensivegeneral liabilityform CG 00 01), and must includecoveragefor liability arising from the operationsof Consultantor its subconsultantsor subcontractorsin the performanceof the Services, includingproductsandcompletedoperations, propertydamage, bodily injuryandpersonalandadvertisinginjurywithlimitsof at least $1,000, 000 per occurrence. Generalaggregatelimit shall be twice the requiredoccurrencelimit.
TheCGLcoveragemaybearrangedunderasinglepolicyforthefulllimitsrequired or bya combinationofunderlyingpolicieswiththebalanceprovidedbyexcessor umbrellapolicies, providedeachsuchpolicycomplieswiththe requirementsset forth herein.
2. AutomobileLiability: Theautomobileliabilitypolicymustprovidecoverageofat least $ 1,000,000.00 combinedsingle -limit per accidentfor bodily injury, death or property damage.
3. Workers' Compensation Insurance and Employer' s Liability: Ifthe Consultant has employees, the policymustcomplywiththe requirementsof the California Workers' CompensationInsuranceand SafetyAct, providingcoverageof at least 1,000, 000.00, or as otherwise required by law.
4. Professional Liability: The professional liability insurance policy must insure againstthe Consultant's errors and omissionsin the provisionof Servicesunder this Agreement, in an amountnot less than $1,000,000.00 combinedsingle limit.
Anydeductibleorself -insuredretentionmaynotexceed $50,000, Theprofessional liabilitypolicymustincludeprioractscoveragesufficientto coverall Services providedbytheConsultantforthisAgreement, andthecoveragemustcontinuein effectfortwoyearsfollowingfinalpaymenttoConsultant. Thefollowingprovisions Updated. 10123 Page 6
applyiftheprofessionalliabilitypolicyiswrittenonaclaims -madeform:
a. Theretroactivedateofthepolicymustbeshownandmustbeonorbefore the Effective Date of the Agreement.
b. The insurancemustbe maintainedandevidenceof insurancemustbe providedfora continuousperiodofatleasttwoyearsfollowingexpiration oftheTermorterminationof theAgreement, whicheveroccursfirst.
C. Ifthecoverageiscanceledornotrenewedandisnotreplacedwithanother claims -madepolicyformwitha retroactivedatethatis onor beforethe EffectiveDate of this Agreement, Consultantmust provideextended reportingcoverageforaminimumoftwoyearsfollowingexpirationofthe TermorterminationoftheAgreement, whicheveroccursfirst, TheCityhas therightto procure, at Consultant'scost, anyextendedreportingprovisions ofthepolicyiftheConsultantcancelsorfailstorenewthecoverage. d. AcopyoftheclaimreportingrequirementsmustbesubmittedtotheCity beforeConsultantmaybeginperformingServicesunderthisAgreement.
B. Required Endorsements. TheinsuranceprovidedbyConsultantmustinclude thefollowingendorsementsasspecifiedbelow. Theendorsementsmustbeexecutedbyaperson authorizedtobindtheissuinginsurer. Theendorsementsaretobeprovidedonformsprovided, specified, orapprovedbytheCity. AsanalternativetotheCity'sforms, theConsultant'sinsurer(s) mayprovidecompletecopiesofallrequiredinsurancepolicies, includingendorsements.
1. Additional InsuredEndorsements: TheGeneralLiabilitypolicyisto contain, or be endorsed to contain, the following provisions:
a. TheCity, its officers, officials, employees, andvolunteers ("Additional Insureds") will be coveredas additionalinsuredswith respectto all coveredliability. Thismustbeprovidedintheformofanadditionalinsured endorsementtotheConsultant's insurancepolicy, usingformCG20 1011 85, formsCG20 101001andGC20 371001, orequivalentapprovedby the City. For designprofessionalsform CG 20 07 may be used.
Alternatively, theadditionalinsuredendorsementmaybeprovidedasa separateowner'spolicythatcomplieswithalloftherequirementssetforth in this Section 15.
b. Theinclusionof morethanoneinsuredwillnotoperateto impairtherights of one insuredagainstanother, and the policieswill apply as though separatepolicieshavebeenissuedtoeachoftheAdditionalInsureds.
C. Theinsuranceprovidedby the Consultantis primaryandnoinsuranceor self-insuranceheldor ownedbyanyof theAdditionalInsuredsmaybe called upon to contribute to a loss or defense.
d. AnyfailurebyConsultanttocomplywiththereportingrequirementsfora policywillnotaffectnorabridgethecoverageprovidedforanyAdditional Insureds.
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e. Thecoverageorendorsementwillnotcontainanylimitationsonthescope of protectionavailabletotheAdditionalInsureds.
2. Notice: Eachinsurancepolicyrequiredbythisclausemustprovideor be endorsedtostatethatcoveragewillnotbereduced, canceled, orallowedtoexpire withoutat leastthirty (30) dayswrittennoticeto theCity, unlessdueto non- paymentofpremiums, inwhichcaseten (10) dayswrittennoticeisrequired,
3. Waiver of Subrogation: Eachrequiredpolicymustincludean endorsement providingthattheinsurerwillwaiveanyrightofsubrogationitmayhaveagainsttheCity. Consultantherebyagreestowaivesubrogationwhichanyinsurerof ConsultantmayacquirefromConsultantbyvirtueofthepaymentofanyloss.
C. Deductibles and Self - Insured Retentions. Any deductiblesor self -insured retentionsfortherequiredinsurancepoliciesaresubjecttopriorapprovalbytheCityManager.
BeforebeginningperformanceoftheServices, Consultantmustdisclosetheamountsofthedeductiblesandself -insuredretentionsthatapplytotherequiredpolicies. IftheCityManager determinesthatthedeductibleorself -insuredretentionforanyrequiredpolicyisunacceptably high, at the option of City, ( 1) theinsurermustreduceoreliminatethedeductibleorself -insured retentionwithrespecttotheAdditionalInsureds, or (2) theConsultantmustprovidea bondor financialguaranteesatisfactorytotheCityguaranteeingpaymentoflossesandrelatedinvestigations, claimadministration, anddefenseexpenses. DuringtheTermofthisAgreement, Consultantmaynotincreaseanydeductiblesorself -insuredretentionswithrespectto the AdditionalInsureds, withoutthepriorwrittenconsentoftheCityManager. TheCityManagermay conditionsuchconsentupontheConsultantprocuringa bondorfinancialguaranteethatis satisfactoryinformtotheCity, guaranteeingpaymentoflossesandrelatedinvestigations, claim administration, and defense expenses.
D. Subconsultants or Subcontractors. Consultant must ensure that each subconsultantorsubcontractorisrequiredtomaintainthesameinsurancecoveragerequiredfor Consultant under this Section ( 15), withrespectto itsperformanceof Services, includingthe requiredendorsements. Consultantmustconfirmthateachsubconsultantorsubcontractorhas compliedwiththeseinsurancerequirementsbeforethesubconsultantor subcontractoris permittedtobeginServicesunderthisAgreement. UponrequestbytheCity, Consultantmustprovidecertificatesandendorsementssubmittedbyeachsubconsultantorsubcontractortoprove compliance with this requirement. The insurance requirements for subconsultants or subcontractorsdo not replaceor limitthe Consultantinsuranceobligations. 16) Indemnification. Thetermsandconditionssetforthinsubsection16( A), below, are
applicableto thisAgreementif theServicesto beprovidedbyConsultantarenot "design professional" servicesasusedanddefinedInCivilCodesection2782.8 (architect, landscapearchitect, engineering, orlandsurveyorservices). Thetermsandconditionssetforthinsubsection 16( B), below, areapplicabletothisAgreementiftheServicestobeprovidedbyConsultantare designprofessional" servicesasusedanddefinedinCivilCodesection2782.8 (architect, landscape architect, engineering, or land surveyor services).
A. indemnificationbyNon -DesignProfessionals. Consultantshall, tothefullest extentpermittedbylaw, indemnify, defend (withcounselacceptabletotheCity) andhold harmlessCity, anditsemployees, officials, volunteersandagents ("Indemnified Parties") from andagainstanyandallfosses, claims, damages, costsandliabilityofeverynaturearisingoutof orresultingfromtheperformanceofthisAgreementbyConsultant, itsofficers, employees, Updated: 10/ 23
agents, volunteers, subcontractorsorsub -consultants, exceptingonlyliabilityarisingfromthe solenegligence, activenegligenceorwillfulmisconductofCity. Liabilitiessubjecttotheduties todefendandindemnifyarelimitedtotheamountofconsultingfeespaidtotheConsultant. include, withoutlimitation, all claims, losses, damages, penalties, fines, andjudgments; associatedinvestigationandadministrativeexpenses; defensecosts, includingbutnotlimitedto reasonableattomeys' fees; courtcosts; andcostsofalternativedisputeresolution. 1 _ ThedutytodefendisaseparateanddistinctobligationfromtheConsultant'sduty to indemnify. TheConsultantshallbeobligatedtodefend, inalllegal, equitable, administrative, orspecialproceedings, withcounselapprovedbytheCity, theCityanditsdirectors, officers, andemployees, immediatelyupontendertotheConsultantoftheclaiminanyformoratanystageofanactionorproceeding, whetherornotliabilityisestablished. AnallegationordeterminationofcomparativeactivenegligenceorwillfulmisconductbyanIndemnifiedPartydoesnotrelievethe ConsultantfromitsseparateanddistinctobligationtodefendCity. Theobligationtodefend extendsthroughfinaljudgment, includingexhaustionofanyappeals. Thedefenseobligation includesanobligationtoprovideindependentdefensecounseliftheConsultantassertsthat liabilityiscausedinwholeorinpartbythenegligenceorwillfulmisconductofanIndemnified Party. If it isfinallyadjudicatedthatliabilitywascausedbythesoleactivenegligenceorsole willfulmisconductof an IndemnifiedParty, Consultantmaysubmita claimto theCityfor reimbursementofreasonableattorneys'feesanddefensecosts.
2. In the event that Consultant or any employee, agent, subconsultant or subcontractorofConsultantprovidingservicesunderthisAgreementisdeterminedbyacourtof competentjurisdictionortheCaliforniaPublicEmployeesRetirement System (" PERS") to be
eligibleforenrollmentinPERSasanemployeeofCity, Consultantshallindemnify, defend, and holdharmlessCityforthepaymentofanyemployeeand/oremployercontributionsforPERS benefitson behalfof Consultantor itsemployees, agents, subconsultantsorsubcontractors, as wellasforthepaymentofanypenaltiesandinterestonsuchcontributions, whichwouldotherwise be the responsibility of City.
3. Thereview, acceptanceorapprovaloftheConsultant'sServicesorworkproduct byanyIndemnifiedPartyshallnotaffect, relieveorreducetheConsultant'sindemnificationor defense obligations. TheprovisionsofthisSectionarenotlimitedbyanddonotaffectthe provisionsofthisAgreementrelatingto insurance.
4. AcceptancebyCityofinsurancecertificatesandendorsementsrequiredunderthis AgreementdoesnotrelieveConsultantfromliabilityunderthisindemnificationandholdharmless clause.
5. ByexecutionofthisAgreement, Consultantacknowledgesandagreestothe provisionsofthisSectionandthatit isa materialelementofconsideration, andthatthese provisionssurvivetheterminationofthisAgreement.
B. Indemnificationby DesignProfessionals. ConsistentwithCaliforniaCivilCode section 2782. 8 (" section 2782. 8"), when the Servicesto be provided underthis Agreement are to be performedby a "designprofessional," as that term is definedundersection2782.8, Consultantshall, tothefullestextentpermittedbylaw, indemnify, defendandholdharmlessCity, and its employees, officials, volunteersand agents ("Indemnifled Parties") from and against any and all losses, claims, damages, costsand liabilityof everynature, includingreasonable attorneys' fees and costs, to the extentcausedin wholeor in partby any negligence, recklessness, or willfulmisconductofConsultant, itsofficers, employees, agents, subconsultants Updated: 10/ 23
orsubcontractorsinperformanceoftheServicesunderthisAgreement, butexcludingthesoleor activenegligenceorwillfulmisconductofoneormoreoftheIndemnifiedParties. Defensecosts shallnotexceedConsultant's proportionatepercentageoffault, exceptassetforthinsection 2782. 8.
1. IntheeventthatConsultantor anyemployee, agent, subconsultantor subcontractor ofConsultantprovidingservicesunderthisAgreementisdeterminedbyacourtofcompetent jurisdictionortheCaliforniaPublicEmployeesRetirement
System (" PERS") to be eligible for
enrollmentinPERSasanemployeeof City, Consultantshallindemnify, defend, andhold harmlessCityforthepaymentofanyemployeeand/oremployercontributionsforPERSbenefitsonbehalfofConsultantoritsemployees, agents, subconsultantsorsubcontractors, aswellasfor thepaymentofanypenaltiesandinterestonsuchcontributions, whichwouldotherwisebethe responsibility of City.
2. Thereview, acceptanceorapprovaloftheConsultant'sServicesorwortsproductby anyIndemnifiedParryshallnotaffect, relieveorreducetheConsultant's indemnificationordefenseobligations. TheprovisionsofthisSectionarenotlimitedbyanddonotaffectthe provisionsofthisAgreementrelatingtoinsurance.
3. AcceptancebyCityofinsurancecertificatesandendorsementsrequiredunderthis AgreementdoesnotrelieveConsultantfromliabilityunderthisindemnificationandholdharmless clause. Thisindemnificationandholdharmlessclauseshallapplytoanydamagesorclaimsfor damageswhetherornotsuchinsurancepoliciesshallhavebeendeterminedtoapply.
4. ByexecutionofthisAgreement, Consultantacknowledgesandagreestotheprovisions ofthisSectionandthatitisamaterialelementofconsideration, andthattheseprovisionssurvive the termination of this Agreement.
17) Licenses. If a licenseof anykind, whichtermis intendedto includeevidenceof registration, isrequiredofConsultant, itsemployees, agents, orsubcontractorsbyfederalorstate law, Consultantwarrantsthatsuchlicensehasbeenobtained, isvalidandingoodstanding, and ConsultantshallkeepitineffectatalltimesduringtheTermofthisAgreement, andthatany applicablebondhasbeenpostedin accordancewithall applicablelawsandregulations.
Consultant, itssubconsultants, andsubcontractors, willobtainandmaintainaCityofSanPablo BusinessLicenseat all times duringthe Term of this Agreement. 18) Employment Practices.
A. Employmentof LocalResidents. PursuanttotheSanPabloEconomicOpportunity Policy, theConsultantandanysubcontractorsshallcontacttheSanPabloEconomic Development Corporation (" EDC") at info san abloedc.or or 510-215-3200, at least tenbusinessdayspriortohiringorstaffingforfulfillmentoftheAgreement, describing number, dutiesandqualificationsneededforavailablepositions, andshallfairly considerforemploymentanyworkersreferredbytheEDCwithinthreebusinessdays.
LocalResident` meansanindividualhavinganadjustedhouseholdincomeofless thantheAreaMedianIncomeforContraCostaCounty, anddomiciledintheCityof SanPabloasoftherelevanthiringdate, with "domiciled" asdefinedbySection349(b) oftheCaliforniaElectionCode. DiscriminationagainstLocalResidentsonthebasisof their localstatusis prohibited.
B. Compliance With Law. Consultantrepresentsthat it is an Equal Opportunity Updated: 10/ 23
Employerandshallcomplywith applicableregulationsgoverningequalopportunity employment. Consultant shall not discriminate in the employment of any person because of race, color, nationalorigin, ancestry, physicalor mentaldisability, medical condition, maritalstatus, sex, age, unlessbasedupona bonafide occupational qualificationpursuanttotheCaliforniaFairEmploymentandHousingAct. Consultant shallcomplywithallapplicableprovisionsof theAmericanswithDisabilitiesAct of 1990 CADA") in performing its obligationsunder this Agreement. Failure to comply withthe provisionsoftheADAshallbea materialbreachof, andgroundsforthe immediate termination of, this Agreement. In performing Services and providing services underthis Agreement, Consultantshall, at its sole costand expense, comply with all applicablelawsof the UnitedStatesand the Stateof California; the Ordinances of theCityof SanPablo; andtherules, regulations, orders, anddirectionsof their respective administrative agencies and the officers thereof. 19) Local Subcontracting — Outreach. Consultant shall contact the EDC at [email protected] or 510-215-3200) at leasttwo weekspriorto any subcontractaward, providingnoticeanddetailsregardingsubcontractingopportunity. TheEDCshallnotifyqualified localbusinessesof subcontractingopportunities, and providetechnicalassistanceto qualified local businessesduring the subcontractingbiddingprocess. 20) Termination.
A. Terminationfor Convenience. City may terminatethis Agreementat its sole discretionatanytimepriorto expirationoftheTermorcompletionbytheConsultantofthe Servicesrequiredhereunder. Noticeofterminationof thisAgreementshallbegiveninwritingto theConsultant, andsnailbesufficientandcompletewhensameisdepositedintheUnitedStates Mail, postageprepaidandcertified, addressassetforthbelowinSection (37), "Notices." The Agreementshallbe terminateduponthedatesetforthin theCity's Noticeof Termination. If the CityterminatesthisAgreement, theConsultantshallbecompensatedforallServicessatisfactorily performedpriortothetimeofreceiptofcancellationnotice, andshallbecompensatedfor materialsorderedby the Consultantor its employees, or servicesof othersorderedby the Consultantoritsemployees, priortoreceiptof noticeofcancellationwhetherornotsuchmaterials orfinalinstrumentsof serviceofothershaveactuallybeendelivered, providedthattheConsultant or its employeesare not able to cancelsuch orders for materialsor servicesof others.
Compensationfor the Consultantinthe eventof cancellationshallbedeterminedby Cityin accordancewiththepercentageofServicescompletedandagreedtobytheConsultant. Inthe event of cancellation, all notes, sketches, computations, drawings, and specificationsor other data, whether complete or not, remainthe propertyof the City. The City may make copies or extractinformationfromanysuchnotes, sketches, computations, drawings, andspecifications, or other data whether complete or not.
B. TerminationforCause. CitymayterminatethisAgreementforcausebyproviding Consultantwithonedays writtennoticeofsuchterminationifConsultantviolatesanyoftheterms andconditionsofthisAgreement. InCity's discretionandatCity's option, suchterminationfor causemayalternativelybeaccomplished, whereConsultantfailstoperformanyoftheobligations requiredof Consultantwithinthe timeandin the mannerprovidedfor underthe termsof this Agreement, withinsevendaysafterreceiptof thenoticeof suchdefault. UponCity's termination ofthisAgreementfor cause, Cityreservestherightto completetheServicesbywhatevermeans CitydeemsexpedientandtheexpenseofcompletingsuchServices, aswellasanyandall damagesto theextentcausedbythenegligentacts, intentionalactsorerrorsoromissionsof the Consultant, shall be charged to the Consultant.
Updated: 10/ 23 Page 11
C. Immediate Termination_ CitymayterminatethisAgreementimmediatelyinany casewheretheConsultantengagesinfraudulentorcriminalactivitieswhileperformingtheServices, orisotherwisedeterminedtolackthenecessaryskillstoaccomplishthedesired objectives.
21) Ownership of Materials. Anyandalldocuments, includingdraftdocumentswhere completeddocumentsareunavailable, ormaterialspreparedorcausedtobepreparedby ConsultantpursuanttothisAgreementshallbethepropertyoftheCityatthemomentoftheircompletedpreparation. Allmaterialsandrecordsofapreliminarynaturesuchassurveynotes, sketches, preliminary plans, computations and other data, preparedor obtainedin the performanceofthisAgreement, shallbemadeavailable, uponrequest, toCityatnoadditionalchargeandwithoutrestrictionorlimitationontheiruseconsistentwiththeintentoftheoriginal design.
22) Amendments. ThisAgreementmaybe modifiedor amendedonlyby a written documentexecutedbybothConsultantandCity'sCityManagerandapprovedastoformbythe City Attorney. Suchdocumentshallexpresslystatethatitisintendedbythepartiestoamend thetermsandconditionsofthisAgreement.
23) AbandonmentbyConsultant. IntheeventtheConsultantceasesperformingServices underthisAgreementorotherwiseabandonstheAgreementpriortocompletingalloftheServices, Consultantshall, withoutdelay, delivertoCityallmaterialsandrecordspreparedorobtainedintheperformanceofthisAgreement, andshallbepaidforthereasonablevalueoftheServicesperformeduptothetimeofcessationorabandonment, lessadeductionforanydamagesoradditionalexpenseswhichCityincursasaresultofsuchcessationorabandonment. 24) Waiver. ThewaiverbyeitherPartyofabreachbytheotherofanyprovisionofthis Agreementshallnotconstituteacontinuingwaiverorawaiverofanysubsequentbreachofeither thesameoradifferentprovisionofthisAgreement.
26) No Third - Party Rights. The Partiesdo not intendto createrightsin, or to grant remediesto, anythirdpartyasabeneficiaryofthisAgreementorofanyduty, covenant, obligation, or undertakingestablishedherein.
26) Severabilit . ShouldanypartofthisAgreementbedeclaredbyafinaldecisionbya courtortribunalofcompetentjurisdictiontobeunconstitutional, invalid, orbeyondtheauthorityofeitherPartytoenterintoorcarryout, suchdecisionshallnotaffectthevalidityoftheremainderofthisAgreement, whichshallcontinueinfullforceandeffect, providedthattheremainderofthisAgreement, absenttheunexcisedportion, canbereasonablyinterpretedtogiveeffecttothe intentions of the Parties.
27) Compliance with Laws. IntheperformanceofthisAgreement, Consultantshallabide byandconformtoanyandallapplicablelawsoftheUnitedStates, theStateofCalifornia, and City ordinances. ConsultantwarrantsthatallServicesdoneunderthisAgreementwillbein compliancewithallapplicablesafetyrules, laws, statutesandpractices, includingbutnotlimited to Cal/ OSHA regulations.
28) Controllina Law and Venue. ThisAgreementandallmattersrelatingto it shallbe governedbythelawsoftheStateofCalifornia, andvenueforanylegalactionarisingfromor
Updated: 10123
relatingtothisAgreementwillbeintheSuperiorCourtofContraCostaCounty, andnoother place. ConsultantherebywaivestheremovalprovisionsofCodeofCivilProceduresection394. 29) Breach. In the eventthatConsultantfailsto performanyof the Servicesdescribedin thisAgreementor otherwisebreachestheAgreement, Cityshallhavetherightto pursueall remediesprovidedbylawandequity. NeitherpaymentbytheCitynorperformancebyConsultant shallbeconstruedasawaiverofeitherParty's rightsorremediesagainsttheother. Failureto requirefullandtimelyperformanceofanyprovision, atanytime, shallnotwaiveorreducethe right to insist upon completeand timely performanceof such provisionthereafter. 30) Inspection by Other Agencies. Authorized representatives of the Federal Government, theCaliforniaDepartmentofTransportation, or othergovernmentagencieswhich providegrantfunding (ifany) forthisAgreementandtheCityhavetherighttoinspectConsultant's performanceof theServices, files, andworkproduct.
31) Conflict of Interest. ConsultantwarrantsandcovenantsthatConsultantpresentlyhas nointerestin, norshallanyinterestbeacquiredin, anymatterwhichwillrendertheservices requiredundertheprovisionsofthisAgreementaviolationofanyapplicablestate, local, orfederal Jaw. Intheeventthatanyconflictofinterestshouldneverthelessarise, Consultantshallpromptly notifyCityoftheexistenceofsuchconflictofinterestsothattheCitymaydeterminewhetherto terminate this Agreement. Consultantfurtherwarrantsits compliancewiththe PoliticalReform Act ( Gov. Code section 81000 et seq.) respectingthis Agreement. Where City Manager determines, basedonfactsprovidedbyCitystaff, thatConsultantmeetsthecriteriaof section 18701oftheFPPCregulations, theindividualprovidingservicesunderthisAgreementshallbe considereda "designatedemployee" underthe City's conflictof interestcode, andshallbe requiredto completeFPPCForm700regardinghisorhereconomicinterestsinatimelymanner. 32) Copyright. UponCity's request, Consultantshallexecuteappropriatedocumentsto assigntotheCitythecopyrighttoworkcreatedpursuanttothisAgreement. Theissuanceofa patentorcopyrighttoConsultantoranyotherpersonshallnotaffectCity'srightstothematerials andrecordspreparedorobtainedintheperformanceofthisAgreement. Cityreservesalicense tousesuchmaterialsandrecordswithoutrestrictionorlimitationconsistentwiththeintentofthe originaldesign, andCityshallnotberequiredtopayanyadditionalfeeorroyaltyforsuchmaterials orrecords. ThelicensereservedbyCityshallcontinuefora periodoffiftyyearsfromtheEffective Date unlessextended by operationof law or otherwise.
33) Whole A regiment. This Agreement constitutes the entire understanding and agreementoftheparties. ThisAgreementintegratesallofthetermsandconditionsmentioned hereinorincidentalheretoandsupersedesallnegotiationsorpreviousagreementsbetweenthe Partieswithrespectto all or anypartofthesubjectmatterhereof. 34) Authority of Parties. Eachofthesignatoriesto thisAgreementwarrantsthatheorshe hasthe authorityto enterintoandexecutethisAgreementandto bindtheentityor entitieson whose behalf they sign.
35) Counterparts. This Agreementmaybe executed in duplicatecounterparts. 36) Multiple Copies of Agreement. Multiplecopies of this Agreement may be executed butthepartiesagreethattheAgreementonfileintheofficeoftheCityClerkistheversionoftheAgreementthatshalltakeprecedenceshouldanydifferencesexistamongcounterpartsofthe document.
Updated: 10123 Page 13
37) Notices. NoticesrequiredbythisAgreementshallbepersonallydeliveredormailed, postageprepaid, as follows:
To Consultant: Constance Riedinger, President
Riedinger Consulting
3030 Bridgeway, Suite 118
Sausalito, CA 94965
To the City: City Manager, City of San Pablo
San Pablo City Hall
1000 Gateway Avenue
San Pablo, CA 94806
EachPartyshallprovidetheotherPartywithtelephoneandwrittennoticeofanychangein addressassoonaspracticable. Noticesgivenbypersonaldeliveryshallbeeffectiveimmediately.
Noticesgivenbymailshallbedeemedtohavebeendeliveredforty-eighthoursafterhavingbeen deposited in the United States mail.
38) Federal Funding Re uirements if applicable). if this Agreement is subject to federal funding, inwholeorinpart, itmustcomplywiththeuniformfederalawardprocurement requirements set forth in 2 CFR §§ 200. 318 — 200.327, asmaybeamendedfromtimeto time, andcontaintheapplicableprovisionsdescribedinAppendixII to Part200 — Contract Provisions fornon -FederalEntityContractsUnderFederalAwards, whichareattachedtothisAgreement asExhibitB. Intheeventofa conflictorinconsistencybetweenExhibitB, ExhibitC, if applicable, and this Agreement, Exhibit B will control.
This Agreementis subjectto federal funding. See Exhibit B.
X This Agreement is not subject to federal funding.
39) Caltrans Funding Re uirements if applicable). If this Agreement is for architectural and/orengineeringservicessubjecttoreimbursementorfunding, inwholeorinpart, by CaltransandadministeredundertheLocalAssistanceProceduresManual ("LAPM"), it must includetheprovisionssetforthinExhibitC, MandatoryFiscalandFederalProvisionsforArchitecturalandEngineeringConsultantContractsSubjecttoCaltransFunding. Intheeventof anyconflictorinconsistencybetweenExhibitCandthisAgreement, ExhibitCwillcontrol.
ThisAgreementissubjectto fundingbyCaltrans. SeeExhibitC.
X This Agreementis not subjectto fundingby Caltrans.
Signatures on following page.]
Updated: 10/ 23
INWITNESSWHEREOF, ConsultanthasexecutedthisAgreement, andtheCity, byitsCity Manager, whois authorizedto doso, hasexecutedthisAgreement.
APPROVED AS TO FORM, CITY OF SAN PABLO
A Municipal Co n
By
rian P rck it Attorney Matt Rod guez, CityManager
Date signed: 1 Date signed: / l -'
ATTEST:
119
By
40rotf-CyGan it Clerk
RIEDINGER CONSULTING
By &— k4L.14
Constance Rieding[er, Pr ident
Date signed: hI r5- 12 '.;S
Date signed:_ lll4/ Z?,, Z 3
Attachment:
ExhibitA: Consultant's Proposal, dated October 30, 2023 Updated: 10123
Exhibit A
Consultant' s Proposal dated October 30, 2023
Updated: 10/ 23
City of San Pablo
Rumrill Blvd Complete Streets
PreliminaryScheduleAnalysisand CORResponse
Workplan and Estimate
TASK# TASKOESCRIP ION Principal Fees Spent to WmaWd Range S350fhr Date Low High
Phase 1 - Prelirinary Schedule Analysis and COR Response Review Ghllotti Bros. Time impact Analysis
1 narrative. Zoom lQckcff Meeting to discuss 2
theprojectscope, the projectscheduleand
claimed delay issues.
Site Visit to see the project and meet with
2 Consor project team to discuss the key 4
issues and schedule impacts, and possible
concurrent Contractor del, +t .
Preliminary Review of the project documents
3 including the contract, schedule updates, 20
plansandspecifications, andRFIsidentified
as delays.
Review P6 files of T1A's provided with Ghilotti 164 Bros- Ltr. # 011- Create summary level as -planned vs.as-built
5 schedule to understand whether claimed 16
delays have merit and whether there are
concurrent Contractor delays.
6 Draft response letter to Chilotli Bros. Time 8
Imcact Analysis and COR # 37.
7 Telecons & ernails with project team _ 4
Phase 1 Subtotal: 70 S24, 5W 20, 000 $ 25, 000
Phase 2- Detailed Schedule and Issue Analysis
Detailed Schedule DelayAna[ ysis (approach
6 to be determined after Phase 1, if
necessary.)--
Issue Analysis to determine responsibility for
7 scheduledeli andimpacts.
Summarize findings of the schedule delay
8 and Issue analyses to be used to defend
Contractor delay claim.
Send summary of findings to client and have
9 Zoom meeting to discuss schedule and Issue
analyses.
Phase 2 Subtotal: TBO TOD TBD TE3D
Totals: 70 24 SW
miscellaneous Expenses: Travel, printing, copies, etc. $ 200 24 70D
RIecElQerCOnsulting
10/ 3012023
CONFIDENTIAL WorkplanandEstimate.RumrillBfvd.CompleteStreets.xlsx,Phase1- RumrillBlvd